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HomeMy WebLinkAboutCity Council-Minutes-10/01/2018 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, TX 76034 817.503.1000 www.colleyville.com Monday, October 1, 2018 WORKSESSION - 5:30 PM EXECUTIVE CONFERENCE ROOM - THIRD FLOOR CALL TO ORDER WS-1 Discussion of the Roberts Road Rehabilitation Project WS-2 Discussion of work hours for road rehabilitation projects WS-3 Discussion of musical acts and branding for Red, White, & Sousa 2019 WS-4 Update on the Q4P program WS-5 Discussion of the October 1, 2018, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including:  Glade Road eminent domain cases for Parcels 150 and 159 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including:  Glade Road Project Phases 1B and 2  Acquisition of real property along SH26 Section 551.074 – Personnel – Deliberate the appointment, employment, evaluations, and duties of the Fire Chief Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Agenda October 1, 2018 City of Colleyville Page 2 REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Ricky Texada, Colleyville Covenant Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4314 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition 4. CONSENT: READING AND PUBLIC HEARING-RESOLUTION R-18-4315 4a Approval of the minutes of the regular City Council meeting of September 18, 2018 4b Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of Cheek-Sparger Road, McDonwell School Road, Bransford Road, White Drive, Curtis Road, and Herbert Road, and authorizing the City Manager to execute the agreement 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-18-2062 Consideration of a zoning change from ML Light Manufacturing district to PUD-C Planned Unit Development - Commercial district on Lot 1, Block 1, of the Chandler Addition, located at 1701 John McCain Road, Case ZC18-025 6. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING 6a Resolution R-18-4294 Consideration of a final plat for Lots 1, 2, and 3X, Block 1, Old Grove Addition, Phase II, located at 105 and 103 John McCain Road and 7189 Cast Iron Forest Trail, Case PC17-004 City Council Agenda October 1, 2018 City of Colleyville Page 3 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MONDAY, OCTOBER 1, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18-4316 9. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, September 28, 2018 by 12 Noon. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting.   Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Wednesday, January 10, 2018 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Update on CWD Transition WS-2 Discussion of public art in City roundabouts WS-3 Discussion of the Q1P business promotion program WS-4 Discussion of leasing City Hall office space to the Chamber of Commerce WS-5 Discussion of the January 10, 2018, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney on the following legal issues requiring consultation with the attorney: • Developer agreements with the Village Owners Association Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain cases for Parcels 150 and 159 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 • City real property and facilities located within the Village at Colleyville • Acquisition of real property along Highway 26 City Council Agenda January 10, 2018 City of Colleyville Page 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:30 P.M. COUNCIL CHAMBERS INVOCATION: Ed Smyth, Counselor in the Bishopric, Church of Jesus Christ of Latter-day Saints PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4215 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of the Featured Business of the Month - Schroeder Orthodontics, 1201 Hall-Johnson Road, - Mayor Richard Newton and Assistant City Manager Mark Wood 4. DISCUSSION OF ITEMS NOT FOR ACTION 4a Texas Department of Transportation (TxDOT) update on State Highway 26 (SH26) 5. CONSENT: READING AND PUBLIC HEARING - Resolution R-18-4216 5a Approval of the minutes of the regular City Council meeting of December 19, 2017 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-18-4217 Approval of a resolution calling a General Election for the purpose of electing City Councilmembers to Place 5 and Place 6 City Council Agenda January 10, 2018 City of Colleyville Page 3 6b Resolution R-18-4218 Consideration of a minor plat for Nguyen Johnson Addition on property legally described as Tract 1A01B, Abstract 1756, in the A T Young Survey, located at 216 W. Glade Road, Case PC17-019 6c Resolution R-18-4219 A resolution designating electioneering and election signage locations on public property at Colleyville City Hall 7.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 8.ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JANUARY 10, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18- 4220 9.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, January 5, 2018 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Wednesday, January 10, 2018 Council Chambers Mayor Richard Newton called the Colleyville City Council Worksession to order on Wednesday, January 10, 2018, at 5:30 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Fire Chief Brian Riley, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development Director Ben Bryner, Marketing Coordinator Dustin Dangli, Information Services Manager Chris Pena, Intern Brittney Huff, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Update on CWD Transition Assistant City Manager Adrienne Lothery presented this item and briefed the City Council. Manager Lothery introduced Nicole Roemer, account representative, CWD, who was available to answer questions. There was general discussion of the leaf and tree recycle program, CWD customer service, hours trucks are in the City, household hazardous waste, and commercial accounts. WS-2 Discussion of public art in City roundabouts Assistant City Manager Adrienne Lothery presented this item and briefed the City Council. There was discussion regarding the theme of the sculptures throughout the City. City Council requested children, horses, sports - items which highlight the City’s history and current community trends and suggested additional locations, beyond roundabouts be considered, and the opportunity for civic organizations to sponsor art pieces. WS-3 Discussion of the Q1P business promotion program Marketing Coordinator Dustin Dangli presented this item and briefed the City Council. There was discussion regarding how to design the program, immediate assistance, development and review of the program, and changes which could be evaluated and rolled out with the next quarter. City Council Minutes January 10, 2018 City of Colleyville Page 2 WS-4 Discussion of leasing City Hall office space to the Chamber of Commerce City Manager Jerry Ducay and Mayor Newton presented this item and briefed the City Council. Chamber Chair Tim Funderburk was also present to answer questions. Councilmember Taylor expressed concerns for bringing a third party into City offices. Councilmember Coplen expressed concerns for not having more separation between City and Chamber. Mayor Pro Tem Lindamood stated he believes the Chamber can help our local businesses. Mayor Newton expressed specific support of the proposal. The City Council agreed to move forward with bringing the lease agreement before the City Council at the January 16, 2018 City Council meeting. WS-5 Discussion of the January 10, 2018, City Council regular agenda items Mayor Newton explained how item 4a would be conducted as it is a presentation and discussion, not a public hearing. Mayor Newton adjourned the worksession at 6:37 p.m. Mayor Newton called the Executive Session to order at 6:37 p.m. and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney on the following legal issues requiring consultation with the attorney: • Developer agreements with the Village Owners Association Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain cases for Parcels 150 and 159 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: City Council Minutes January 10, 2018 City of Colleyville Page 3 • Glade Road Project Phases 1B and 2 • City real property and facilities located within the Village at Colleyville • Acquisition of real property along Highway 26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 6:53 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:30 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor. INVOCATION: Bruce Crandall, Counselor in the Bishopric Church of Jesus Christ of Latter-day Saints PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4215 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Pro Tem Bobby Lindamood wished all a happy new year. In recognition of the Featured Business of the Month - Schroeder Orthodontics, 1201 Hall-Johnson Road, - Mayor Richard Newton and Assistant City Manager Mark Wood City Council Minutes January 10, 2018 City of Colleyville Page 4 Mayor Richard Newton and Assistant City Manager Mark Wood welcomed Dr. Jesse Schroeder and thanked him for his long service to the community and recognized Schroeder Orthodontics as the featured business of the month. Dr. Schroeder thanked the Mayor and Council for the recognition and explained Schroder Orthodontics is the top 1-percent worldwide INVISALIGN provider. Councilmember Taylor noted Dr. Schroeder always supplies the frames for the photos taken with Santa at the Lion’s Club Breakfast with Santa. 4. DISCUSSION OF ITEMS NOT FOR ACTION 4a Texas Department of Transportation (TxDOT) update on State Highway 26 (SH26) Mayor Newton explained this agenda item is not a public hearing, however, provisions have been made for citizens to fill out a question card and Mayor Newton will present the questions to TxDOT and City Council. Mr. Minh Tran, PE, North Tarrant County Engineer, TxDOT, introduced Billy Harvard, project Manager and Stephen Ranft, SH26 Mobility Project Manager, and gave a presentation regarding the progress and time line for the SH26 construction project and answered questions from citizens and the City Council. Mayor Newton stated there are weekly meetings between TxDOT and City staff and City Council. He further stated as the transition into Phase II occurs the objective is to be done quickly by breaking the three miles into three sections and construct and change traffic by section. Mayor Newton stated as the left turn goes away, businesses and citizens will be inconvenienced and this presentation and planning is an attempt to minimize that stress and communicate the plan. He further stated the City will communicate and work diligently to inform citizens and businesses throughout the entire process. Mayor Newton also noted TxDOT and the City will conduct meetings to communicate all the plans and changes as they are occurring. Mayor and City Council provided direction to Mr. Minh for communication to the contractor and for planning. The highlights included: Work 24/7 in each intersection to get them complete in three days, not seven or 14; improve the striping so lanes are clearly marked; add barrels to clearly mark the intersection and path of travel; straighten the cross cuts so travelers know how to stay within the intersection; clean up the debris (nails and bolts); communicate regarding closures and changes and do not change without communicating same to the City; enforce the traffic speed; time the lights better. Public Works Director Jeremy Hutt and Mr. Tran answered additional questions regarding timing of the phases and work sections. Mayor Newton gave an City Council Minutes January 10, 2018 City of Colleyville Page 5 overview of the milestones which are being used to mark the project, incentives and disincentives. Mayor Newton encouraged citizens to log on to SH26project.com or text ROADS to 48421 to receive updates as they occur. 5. CONSENT: READING AND PUBLIC HEARING - Resolution R-18-4216 5a Approval of the minutes of the regular City Council meeting of December 19, 2017 Mayor Newton read Resolution R-18-4216 in its entirety. Mayor Newton opened the public hearing at 8:46 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:46 p.m. Mayor Pro Tem Lindamood made a motion to approve Resolution R-18- 4216, Councilmember Nakamura seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-18-4217 Approval of a resolution calling a General Election for the purpose of electing City Councilmembers to Place 5 and Place 6 Mayor Newton read Resolution R-18-4217 in its entirety. Mayor Newton recapped the resolution provides for Tarrant County Elections Administration to conduct the election, hire and provide the election judges and clerks, and set the time and location for early voting. Mayor Newton opened the public hearing at 8:54 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:54 p.m. Councilmember Dodson made a motion to approve Resolution R-18-4217, Councilmember Taylor seconded the motion. The motion to approve carried with the following vote: City Council Minutes January 10, 2018 City of Colleyville Page 6 Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 6b Resolution R-18-4218 Consideration of a minor plat for Nguyen Johnson Addition on property legally described as Tract 1A01B, Abstract 1756, in the A T Young Survey, located at 216 W. Glade Road, Case PC17-019 Mayor Newton read Resolution R-18-4218 in its entirety. Community Development Director Ben Bryner presented this item and briefed the City Council. Mayor Newton asked staff if the property extends into Bills Lane. Director Bryner stated it does not and the exhibit will be cleaned up to ensure the boundaries are clear. Councilmember Nakamura asked staff if the resident has always owned the property and if the home is being built for themselves or someone else. Director Bryner stated it is staff’s understanding the home is being built for the applicant. Councilmember Taylor asked staff if the direction the house will face is known. Director Bryner stated his best guess is the home will face West Glade. Councilmember Taylor stated the zoning on the property means the lot cannot be subdivided. Director Bryner concurred. Councilmember Taylor stated for the record, the waiver request is unique to this one lot. Director Bryner concurred. Mayor Newton opened the public hearing at 9:02 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:02 p.m. Councilmember Wheat made a motion to approve Resolution R-18-4218, Mayor Pro Tem Lindamood seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 6c Resolution R-18-4219 A resolution designating electioneering and election signage locations on public property at Colleyville City Hall City Council Minutes January 10, 2018 City of Colleyville Page 7 Mayor Newton read Resolution R-18-4219 in its entirety. Mayor Newton asked City Attorney Whitt Wyatt to comment on the resolution. Attorney Wyatt said state law states the City cannot prohibit electioneering on City property outside the 100-foot radius from the polling location and a recent U.S. Supreme Court’s opinion prohibits the enforcement of certain portions of the City’s existing sign ordinance. Therefore, this resolution will allow compliance while City staff continues to work on a comprehensive update to the Land Development Code, which will include updates to the City’s sign ordinance, including political sign regulations, to ensure compliance with the current changes in the law. There was discussion regarding the measurement of the visibility triangle and publicizing the electioneering areas. Mayor Newton opened the public hearing at 9:32 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:32 p.m. Councilmember Nakamura made a motion to approve Resolution R-18- 4219, with an amendment to clearly identify on the map attachment the 25 foot visibility triangle measured 25 foot in each direction from the intersection, measured from the back of the curb and adding, in addition, a copy of the electioneering map shall be posted at each public entrance of the City Hall polling location during the voting period, to Sec. 8. Councilmember Taylor seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Handley, 204 Timberline North, spoke regarding her appreciation of the tree preservation efforts at Bransford and Glade Road, City staff, the police chief search, and GCISD. 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JANUARY 10, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18- 4220 This resolution was not needed. City Council Minutes January 10, 2018 City of Colleyville Page 8 9. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the City Council meeting at 9:45 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 16TH DAY OF JANUARY 2018. Minutes taken and prepared by: Christine Loven, TRMC City Secretary