HomeMy WebLinkAboutCity Council-Agenda Packets-10/01/2018
City of Colleyville Page 1
City of Colleyville
City Council Agenda
City Hall
100 Main Street
Colleyville, TX 76034
817.503.1000
www.colleyville.com
Monday, October 1, 2018
WORKSESSION - 5:30 PM
EXECUTIVE CONFERENCE ROOM - THIRD FLOOR
CALL TO ORDER
WS-1 Discussion of the Roberts Road Rehabilitation Project
WS-2 Discussion of work hours for road rehabilitation projects
WS-3 Discussion of musical acts and branding for Red, White, & Sousa 2019
WS-4 Update on the Q4P program
WS-5 Discussion of the October 1, 2018, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues
raised by items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding
contemplated and/or pending litigation, including:
Glade Road eminent domain cases for Parcels 150 and 159
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities, including:
Glade Road Project Phases 1B and 2
Acquisition of real property along SH26
Section 551.074 – Personnel – Deliberate the appointment, employment,
evaluations, and duties of the Fire Chief
Section 551.087 – Economic Development - Discuss or deliberate
regarding commercial or financial information that the City has received
from business prospects that the City seeks to have locate, stay, or
expand in the City and with which the City is conducting economic
development negotiations; deliberate the offer of a financial or other
incentive to a business prospect
City Council Agenda October 1, 2018
City of Colleyville Page 2
REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Ricky Texada, Colleyville Covenant Church
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4314
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
4. CONSENT: READING AND PUBLIC HEARING-RESOLUTION R-18-4315
4a Approval of the minutes of the regular City Council meeting of
September 18, 2018
4b Approval of an Interlocal Agreement with Tarrant County for the
rehabilitation of Cheek-Sparger Road, McDonwell School Road,
Bransford Road, White Drive, Curtis Road, and Herbert Road, and
authorizing the City Manager to execute the agreement
5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
5a Ordinance O-18-2062
Consideration of a zoning change from ML Light Manufacturing district
to PUD-C Planned Unit Development - Commercial district on Lot 1,
Block 1, of the Chandler Addition, located at 1701 John McCain Road,
Case ZC18-025
6. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING
6a Resolution R-18-4294
Consideration of a final plat for Lots 1, 2, and 3X, Block 1, Old Grove
Addition, Phase II, located at 105 and 103 John McCain Road and
7189 Cast Iron Forest Trail, Case PC17-004
City Council Agenda October 1, 2018
City of Colleyville Page 3
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MONDAY,
OCTOBER 1, 2018 - READING AND PUBLIC HEARING - RESOLUTION
R-18-4316
9. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday,
September 28, 2018 by 12 Noon.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at
this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-1 Agenda Date 10/01/2018
Type Worksession
Department Public Works
Title
Discussion of the Roberts Road Rehabilitation Project
Strategic Plan
3.1 Upgrade the condition of major roads and neighborhood streets
Explanation
Staff will provide a presentation to discuss the design parameters for the Roberts
Road Rehabilitation Project scheduled for design in Fiscal Year FY 2019 and
construction in FY 2020.
By Resolution R-18-4305, City Council adopted adopted the Five Year Capital
Improvement Program, which included the design of Roberts Road in FY 2019 and
reconstruction of the roadway in FY 2020. Staff is developing the design parameters
for this project and is seeking City Council direction to be incorporated in the design
process.
Attachments
1.Roberts Road Rehabilitation Project Presentation
2.Resolution R-18-4305
Roberts Road
Presentation and Discussion
City Council Worksession
October 1,2018
WS-1 Roberts Road
Project Information
•Roberts Road is identified in the Master
Thoroughfare Plan as a Minor Collector.This
project will include full reconstruction and
widening of Roberts Road from Glade Road
north to the Colleyville City limit
WS-1 Roberts Road Existing Condition
Looking north at Fox Meadows
Looking north at curveLooking north at Glade Road
WS-1 Roberts Road
Minor Collector Cross-Section
Based upon the Master Thoroughfare Plan,Roberts
Road is classified as a Minor Collector
Rural Cross Section Includes”
Two 13-foot travel lanes
Ribbon curb along both outside edges of
the travel lanes
75 feet of right-of-way to accommodate
a sidewalk or trail
Urban Cross Section Includes
Two 15-foot travel lanes
Curb and gutter along both outside
edges of the travel lanes
75 feet of right-of-way to accommodate
a sidewalk or trail
WS-1 Roberts Road
City Council’s preference for design
scope of the project along Roberts
Road :
Option 1 Design the road based
upon the Master Thoroughfare Plan
designation with curb and gutter (a
portion of the road currently has curb
and gutter along the western side)
Two 15-foot lanes built as
concrete and removing asphalt
sections
Curb and gutter along both
outside edges of the travel lanes
75 feet of right-of-way to
accommodate a sidewalk or trail
Staff is seeking City Council direction on the following:
WS-1 Roberts Road
City Council’s preference for design
scope of the project along Roberts
Road:
Option 2 Design the road based
upon the Master Thoroughfare
Plan designation with curb and
gutter (a portion of the road
currently has curb and gutter
along the western side)
Two 15-foot lanes of roadway
maintaining sections that are
concrete and asphalt
Curb and gutter along both
outside edges of the travel
lanes
75 feet of right-of-way to
accommodate a sidewalk or
trail
WS-1 Roberts Road
Option 3 Design the road in its current
configuration
Two 11-foot lanes of roadway
maintaining sections that are concrete
and asphalt
No curb and gutter other than existing
sections
Maintain existing 40 feet of right-of-
way
WS-1 Roberts Road
Additional Considerations:Items which could be considered as
part of the project design scope include:
One additional 12-foot lane of roadway along Glade Road
from Heritage Oaks Drive west to Roberts Road
Intersection improvements at Glade Road and Roberts
Road/Prestwick Drive
Questions and
Discussion
RESOLUTION R-18-4305
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT
ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
SEPTEMBER 18, 2018
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council
meeting of September 4, 2018
b. Approval of the minutes of the City Council Worksession
of September 6, 2018
c. Approval of the minutes of the City Council Worksession
of August 28, 2018
d. Approval of authorized broker/dealers for investment
purchases
e. Approval of an Interlocal Agreement and funding for the
Metroport Teen Court Program
f. Approval to use the Voluntary Library Fund in Fiscal Year
2019, for the purchase of library materials, collection
processing supplies, and library programs, in an amount
not to exceed $167,000
g. Adoption of the Fiscal Year 2019 to 2023 Capital
Improvement Program (CIP)
h. Approval of the Grounds Maintenance Mowing Contract
with Whitmore and Sons, Inc., in an amount not to
exceed $214,784.73, and authorize the city manager to
execute same, and any associated change orders, in an
amount not to exceed 25 percent of the contract price
Resolution R-18-4305
Page 2 of 2
Approval of a Local Project Advance Funding Agreement
for the Highway Safety Improvement Program (HSIP) for
the reconstruction of Cheek-Sparger Road (San Bar Lane
to Oak Briar Lane), and authorizing the city manager to
execute the agreement
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF 7 AYES, 0 NAYS AND 0 ABSTENTIONS ON THIS
THE 18TH DAY OF SEPTEMBER 2018.
Mayor Richard Newton Aye
Place 1, Tammy Nakamura Aye
Place 4, George Dodson Aye
Place 6, Callie Rigney Aye
ATTEST:
Christine Loven, TRMC
City Secretary
Mayor Pro Tern Bobby Lindamood Aye
Place 3, Kathy Wheat Aye
Place 5, Chuck Kelley Aye
O-F`C OLLEYVILLE
Richard Newton
Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-2 Agenda Date 10/01/2018
Type Worksession
Department Engineering
Title
Discussion of work hours for road rehabilitation projects
Strategic Plan
2.1 Provide responsive, efficient city services
Explanation
Discussion to evaluate a plan that would perhaps allow overnight road rehabilitation
when deemed necessary by the Public Works Director and approved by the City
Manager.
Attachments
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-3 Agenda Date 10/01/2018
Type Worksession
Department Library
Title
Discussion of musical acts and branding for Red, White, & Sousa 2019
Strategic Plan
5.2 Support a variety of community events, concerts and celebrations
Explanation
This item is provided as a report to City Council on musical act options and branding
for Red, White & Sousa in 2019.
Initial planning has begun for Red, White & Sousa 2019. Staff has contacted booking
coordinators with several talent agencies and requested musical act options in popular
audience genres in three price ranges, $10,000 - $19,999; $20,000 - $29,999; and
$30,000 – $39,999. (attached)
To provide decision-making options and a greater understanding of the resources
needed in bringing musical acts to fruition, the presentation will include the following:
Overview of Red, White & Sousa 2018 musical act
Considerations in selecting a musical act
Musical act options for Red, White & Sousa 2019
Discussion of the branding of the event
Questions and Discussion
Upon conclusion of the presentation, staff is seeking City Council direction for the
following items:
Identifying the top five musical act choices for Red, White & Sousa 2019
The branding of the event
Attachments
1.Red, White & Sousa Musical Acts Presentation
2.Red, White & Sousa 2019 - Performer Options
City of Colleyville
Red, White & Sousa 2019
Musical Acts Presentation
City Council Worksession
October 1, 2018
Musical Acts Presentation - Overview
Ø Overview of Red, White & Sousa 2018 musical act
Ø Considerations in selecting a musical act
Ø Musical act options for Red, White & Sousa 2019
Ø Discussion of the branding of the event
Ø Questions and discussion
Red, White & Sousa 2018 – Musical Act
Ø Musical act – Asleep at the Wheel
Ø Artist fee - $15,000
Ø Artist rider cost - $ 724
Ø Texas Commission on the Arts – Artist Performer Support
Grant - $4,572
Ø Staging requirement costs – $14,622
(stage, sound, lights, power)
Ø Total Cost with grant support: $25,774
(cost without grant support: $30,346)
Musical Acts - Considerations
Ø Booking a high-end local act that has a draw and appeals to all ages gives
more for money spent
Ø High-end local acts have less rider requirements
Ø Need to spend at least $50,000 for an act with a larger mass appeal
Ø One-hit acts have less mass appeal
Ø Larger name acts have more rider and security requirements - $40,000
act could cost $50,000
Musical Acts 2019 – Options *
Performer Possibilities Music
Genre
$10,000 –
$19,999
$20,000 –
$29,999
$30,000 –
$39,999
Emerald City Band, Le Freak, Professor D, Jackie Greene (high-end local groups)Rock / Pop X
Sister Hazel, Delbert McClinton, Marc Broussard, Mark Cohn Rock / Pop X
The Bangles, Grand Funk Railroad, Blues Traveler, John Oates Rock / Pop X
Coffey Anderson, Ray Wylie Hubbard, Ghost of Paul Revere, Billy Joe Shaver Country X
Clint Black, Mark Chestnutt, Marty Stuart, Colter Wall Country X
Lyle Lovett & Robert Earl Keen, Pat Green, Jack Ingram, Casey Donahew Country X
Tommy Castro, The Peterson Bros Blues / R&B X
Ruthie Foster, Tab Benoit Blues / R&B X
The Fabulous Thunderbirds, Los Lobos Blues / R&B X
* (Cost ranges are estimates for bands only and do not include rider requirements.)
Red, White & Sousa - Branding
Ø 2011 - event launched as a patriotic concert
Ø 2011 – 2017 – event featured patriotic theme
Ø 2018 - marketed as Red, White & Sousa – Gone Country
Ø 2019 - option to evolve event name to
Red, White & Colleyville
Musical Acts - Presentation
Ø Staff is seeking City Council direction for the following items:
•identifying top five musical act choices for Red, White & Sousa 2019
•the branding of the event
Questions & Discussion
Red, White & Sousa 2019
Performer Music Genre
$10,000 -
$19,999
$20,000 -
$29,999
$30,000 -
$39,999
Emerald City Band (high-end local)Rock / Pop X
Le Freak (high-end local)Rock / Pop X
Professor D (high-end local)Rock / Pop X
Jackie Greene (high-end local)Rock / Pop X
Sister Hazel Rock / Pop X
Delbert McClinton Rock / Pop X
10,000 Maniacs Rock / Pop X
Marc Broussard Rock / Pop X
Goo Goo Dolls Rock / Pop X
Trombone Shorty Rock / Pop X
Jimmie Vaughan Rock / Pop X
John Oates Rock / Pop X
Coffey Anderson Country X
Blane Howard Country X
Grayson Capps Country X
Charlie Robison Country X
Wade Bowen Country X
Roger Creager Country X
Ray Wylie Hubbard Country X
Ghost of Paul Revere Country X
Green River Ordinance Country X
Clint Black Country X
Mark Chestnutt Country X
Marty Stuart Country X
Colter Wall Country X
Trampled by Turtles Country X
Lyle Lovett & Robert Earl Keen Country X
The Mavericks Country X
Pat Greene Country X
Jack Ingram Country X
Casey Donahew Country X
Lee Ann Womack Country X
The Peterson Brothers Blues / R&B X
Tommy Castro Blues / R&B X
Alvin Youngblood Hart Blues / R&B X
Ruthie Foster Blues / R&B X
Tab Benoit Blues / R&B X
The Fabulous Thunderbirds Blues / R&B X
Los Lobos Blues / R&B X
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-4 Agenda Date 10/01/2018
Type Worksession
Department City Manager
Title
Update on the Q4P program
Explanation
This item allows staff to provide an update on the planned Q4P program to be
introduced in October.
Attachments
1.Q4P Presentation
Q4POctober 1, 2018
Quarterly Programs •Q1P-$1,000 advertising grant–80 businesses participated•Q2P–Colleyville Receipt Race–Over 21,000 receipts from PTAs–Over $2M in retail spend•Q3P–Gift Card program–To date 1,379 gift cards returned–Waiting on final cards to be turnedin as program concludes•Q4P– #ColleyvilleGives–$1,000 advertising grant with atwist
Quarterly Programs Q4P•$1,000 baseline advertising grant•Ability for additional $1,000 with a $500 donation to a non-profitorganization•Business must be located on SH26, generate sales tax, and use tagline#ColleyvilleGives in advertisement•Staff plans to mail a marketing flyer and application/agreement toeligible businesses this week
Q4POctober 1, 2018
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-5 Agenda Date 10/01/2018
Type Worksession
Department City Secretary
Title
Discussion of the October 1, 2018, City Council regular agenda items
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 1 Agenda Date 10/01/2018
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by items
on the agenda
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
• Glade Road eminent domain cases for Parcels 150 and 159
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value
of real property for City facilities, including:
• Glade Road Project Phases 1B and 2
• Acquisition of real property along SH26
Section 551.074 – Personnel – Deliberate the appointment, employment,
evaluations, and duties of the Fire Chief
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate the
offer of a financial or other incentive to a business prospect,
RESOLUTION R-18-4314
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF OCTOBER 1, 2018
WHEREAS,following discussion in Executive Session, and in full accordance
with the requirements of the Open Meetings Act, the City
Council determines that the following action is in the best
interests of the health, safety and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS
THE 1ST DAY OF OCTOBER 2018.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Chuck Kelley
Place 6, Callie Rigney
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
RESOLUTION R-18-4315
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT
ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
OCTOBER 1, 2018
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council
meeting of September 18, 2018
b. Approval of an Interlocal Agreement with Tarrant County
for the rehabilitation of Cheek-Sparger Road, McDonwell
School Road, Bransford Road, White Drive, Curtis Road,
and Herbert Road, and authorizing the City Manager to
execute the agreement
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON
THIS THE 1ST DAY OF OCTOBER 2018.
Mayor Richard Newton Aye Mayor Pro Tem Bobby Lindamood Aye
Place 1, Tammy Nakamura Aye Place 3, Kathy Wheat Aye
Place 4, George Dodson Aye Place 5, Chuck Kelley Aye
Place 6, Callie Rigney Aye
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, September 18, 2018
Mayor Richard Newton called the Colleyville City Council Worksession to order on
Tuesday, September 18, 2018, at 5:30 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, and Chuck
Kelley.
Councilmember Callie Rigney arrived at 6:22 p.m.
ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood,
Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief
Brian Riley, Public Works Director Ray Silva-Reyes, City Engineer Roberto
Sauceda, Parks and Recreation Director Lisa Escobedo, Library and Special Events
Director Mary Rodne, Community Relations Specialist Erin Spicer, City Attorney
Whitt Wyatt, and City Secretary Christine Loven.
Mayor Newton asked City Engineer Roberto Sauceda to introduce himself and
welcomed him to the City.
WS-1 City communication strategies and tools
Community Relations Specialist Erin Spicer presented this item and stated
effective communication is a two-way conversation. She reviewed the City’s
current communication methods: Facebook, E-News, E-Communicator, cable
channel, and website, and stated she is reviewing the data and trends to
determine what the City’s focus should be.
Councilmember Nakamura said she would also like to see the data, noting it will be
helpful for the citizen’s Communication Committee also. There was general
discussion regarding Facebook Live, podcasts, talking points to be shared amongst
Councilmembers for current topics, traditional newsletter formats vs on-line with
links, reformatting the utility bills to allow menu selections for news, and statistics
of who reads the information pushed out and when.
Councilmember Nakamura suggested Specialist Spicer dedicate time to promoting
the City’s communication vehicles via presentations to civic organizations and HOA
meetings and focus on receiving feedback which will assist in providing direction.
City of Colleyville Page 2
City Council Minutes - DRAFT September 18, 2018
WS-2 Discussion of City Plaza and City Hall as an early voting location
City Secretary Christine Loven presented this item and briefed the City Council.
City Council directed staff to move forward with notifying Tarrant County Elections
Administration of the anticipated construction. A worksession to discuss Chapter 7
of the Land Development Code has been scheduled for October, and political signs
and electioneering locations will be addressed through this process.
WS-3 Discussion of the September 18, 2018, City Council regular agenda items
Mayor Newton reviewed the announcements for the evening.
Mayor Newton stated Resolution R-18-4294 concerning Old Grove will remain
tabled.
Mayor Newton reviewed the applicants for the board, commission, and committee
appointments.
Mayor Newton asked the City Council to review the correction requested by
Councilmember Dodson to the September 4, 2018 minutes, and his corrections to
the August 28, 2018 City Council Worksession minutes and asked for the
corrections to be included in the motion of adoption.
Mayor Newton adjourned the worksession at 6:34 p.m.
Mayor Newton called the Executive Session to order at 6:35 p.m. and called the
roll.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley
and Callie Rigney.
1.EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
Glade Road eminent domain cases for Parcels 150 and 159
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities, including:
Glade Road Project Phases 1B and 2
Acquisition of real property along SH2
City of Colleyville Page 3
City Council Minutes - DRAFT September 18, 2018
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Newton explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, and Section 551.087, Economic Development. He
further explained there would be no decisions made or action taken during this
time. Executive Session was adjourned at 7:03 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor
Newton at 7:31 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley
and Callie Rigney.
INVOCATION: Pastor Jeff Strickland, Colleyville Assembly of God
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4304
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Mayor Newton stated he has been commenting on the sales tax rate every month
and noted because of the SH26 construction, the City budgeted only a 1% growth
in sales tax, and he is pleased to report we have beaten our estimates and sales
tax revenue is actually up 1.8% over last year’s monthly sales tax and is up
4.25% for the year. Mayor Newton reminded everyone the Red Card for the Q3P
promotion will close in September and encouraged residents to use them. Mayor
Newton also stated if a business does not accept the card, bring your receipt to
City Hall for reimbursement.
Councilmember Dodson stated the City has a new staff initiated Traffic Advisory
City of Colleyville Page 4
City Council Minutes - DRAFT September 18, 2018
Committee comprised of representatives from the Police, Public Works, and
Engineering Departments, and Administrative team. The purpose of the committee
is to review citizen requests regarding traffic matters within the City. This effort
includes requests for stop signs, speed limit studies, crosswalks and informational
roadway signs. The committee meets monthly and is open to anyone wishing to
attend. Residents can direct concerns regarding traffic matters to 817-503-1111.
Councilmember Rigney announced the Movie on the Green, Friday, September 21,
7:30 p.m. will be the Disney movie Coco will be showing on the south lawn with
free popcorn and lemonade.
Councilmember Nakamura encouraged everyone to donate during North Texas
Giving Day on September 20. She noted one of the many charities you can
donate to during North Texas Giving Day is the Colleyville Library Foundation.
Councilmember Kelley noted the Kimzey Park Pond dredging is complete with over
4,000 cubic yards of silt removed from the pond bottom. The contractor will
remove the stockpile of sediment once it fully dries, which will be within a few
weeks, if it stops raining.
Mayor Pro Tem Lindamood announced the construction on John McCain and L. D.
Lockett is delayed due to rain, however, once the projects resume, it will only take
four weeks. He noted some repairs have already begun on L. D. Lockett. Mayor
Pro Tem Lindamood encouraged anyone who wants to receive road construction or
City business updates should register on the City’s website to receive the E-News.
Mayor Newton stated Mr. and Mrs. Mike Sexton will be recognized at the October
16, 2018 City Council Meeting for allowing the police and fire departments to use
their property for training exercises.
Councilmember Wheat stated the Library reconfiguration project is going well, and
it is exciting to see the changes occurring. She noted the Library will reopen
September 26, but the drive through will be open during the construction
September 17-25.
In recognition of the Featured Business of the Month - Macho Self Storage of
Colleyville, 6511 Colleyville Boulevard, Owner/Manager Donna Ducey -
Mayor Richard Newton and Assistant City Manager Mark Wood
Donna Ducey, Owner/Manager of Macho Self Storage, thanked Mayor Newton and
the City Council for recognizing her business, Macho Self Storage, as the featured
business of the month. Mrs. Ducey noted they have special rates and are always
willing to assist non-profits in Colleyville.
City of Colleyville Page 5
City Council Minutes - DRAFT September 18, 2018
4.CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-18-4305
4a Approval of the minutes of the regular City Council meeting of
September 4, 2018
4b Approval of the minutes of the City Council Worksession of September
6, 2018
4c Approval of the minutes of the City Council Worksession of August 28,
2018
4d Approval of authorized broker/dealers for investment purchases
4e Approval of an Interlocal Agreement and funding for the Metroport
Teen Court Program
4f Approval to use the Voluntary Library Fund in Fiscal Year 2019, for the
purchase of library materials, collection processing supplies, and
library programs, in an amount not to exceed $167,000
4g Adoption of the Fiscal Year 2019 to 2023 Capital Improvement
Program (CIP)
4h Approval of the Grounds Maintenance Mowing Contract with Whitmore
and Sons, Inc., in an amount not to exceed $214,784.73, and
authorize the city manager to execute same, and any associated
change orders, in an amount not to exceed 25 percent of the contract
price
4i Approval of a Local Project Advance Funding Agreement for the
Highway Safety Improvement Program (HSIP) for the reconstruction of
Cheek-Sparger Road (San Bar Lane to Oak Briar Lane), and
authorizing the city manager to execute the agreement
Mayor Newton read Resolution R-18-4305 in its entirety.
Assistant City Manager Mark Wood presented items 4d, and 4e.
Library and Special Events Director Mary Rodne presented item 4f. Mayor Newton
asked staff what happens to the unspent money at the end of the fiscal year.
Director Rodne stated the unspent funds would be utilized first in the next fiscal
year. Mayor Newton asked why the funds are not forwarded to the fund balance.
Assistant City Manager Adrienne Lothery stated the Voluntary Library Fund is a
special revenue fund and does not have an annually appropriated budget. As
such, the fund balance is appropriated or authorized by City Council for
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expenditure on an as needed basis, which is somewhat different from the normal
City funds.
Parks and Recreation Director Lisa Escobedo presented item 4h. Councilmember
Dodson asked if the contract would be re-bid next year. Staff advised they would
go out for bid in May at Councilmember Dodson’s direction.
Public Works Director Ray Silva-Reyes presented items 4g and 4i. Director Silva-
Reyes highlighted the 2019 CIP projects. The Local Project Advance Funding
Agreement for the Highway Safety Improvement Program (HSIP) for the
reconstruction of Cheek-Sparger Road (San Bar Lane to Oak Briar Lane) was also
highlighted. In regard to both items there was general discussion regarding grant
opportunities and public engagement meetings.
Mayor Newton stated the CIP has been discussed with staff and several
worksessions were conducted. He noted for the public, there have been lengthy
discussions and review and he did not want anyone to think the CIP was being
adopted too quickly.
Mayor Newton opened the public hearing at 8:27 p.m.
Kathy Hadley, 204 N. Timberline, spoke in opposition of item 4i, with concerns for
traffic speed, tree removal, Colleyville’s character, Cheek-Sparger Road being used
as a pass-through road, and opposition to installing sidewalks.
There were no others present wishing to speak and Mayor Newton closed the
public hearing at 8:31 p.m.
Mayor Pro Tem Lindamood noted City Council is currently looking at the design of
Cheek-Sparger Road only and there will be other opportunities for public input.
Councilmember Dodson made a motion to approve Resolution R-18-4305,
with the corrections to the minutes of September 4, and August 28, 2018
as presented, and Mayor Pro Tem Lindamood seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck
Kelley and Callie Rigney.
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5. ITEMS NOT FOR CITY COUNCIL ACTION
5a Monthly Financial Report - August 31, 2018
Assistant City Manager Mark Wood presented the report, highlighting the increase
in sales tax revenue for the sixth month in a row, the Parks and Recreation
increase in revenues, and the water and sewer base rates which are tracking
consistent with FY2017. He also noted drainage revenue is $50,000 over
expenditures and the Street Sweeper has been purchased.
City Manager Ducay also noted the permit fee revenue is up over last fiscal year
which indicates a healthy economy. He noted the City will be contracting for a
plans reviewer to assist the Community Development Department in the future.
5b Quarterly Investment Report for the quarter ended June 30, 2018
Assistant City Manager Mark Wood presented the report noting the changes in the
investment policy. Mayor Newton thanked staff for a very straight forward
presentation of the reports.
Following item 5b, Mayor Newton moved to item 8a, Tabled Reading and Public
Hearing – Resolution R-18-4294 at 8:44 p.m.
Mayor Newton stated this item will remain tabled, however, he was aware the
applicant was in attendance. City Manager Jerry Ducay stated the applicant has
met with City staff regarding the deficiencies in the pond and there will be
additional meetings conducted before this item is removed from the table.
6.ORDINANCE(S): SECOND READING AND PUBLIC HEARING
6a Ordinance O-18-2058
Amending Ordinance O-17-2028 relating to the Fiscal Year 2018
budget
Mayor Newton read the caption of Ordinance O-18-2058.
Assistant City Manager Adrienne Lothery presented this item, noting there were no
updates from the previous meeting.
Mayor Newton asked staff if the library has funds to carry over in this amendment.
Manager Lothery noted the voluntary library fund is a special use fund and does
not carry over funding in this amendment.
Mayor Newton opened the public hearing at 8:52 p.m.
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There was no one present wishing to speak and Mayor Newton closed the public
hearing at 8:52 p.m.
Councilmember Kelley made a motion to approve Ordinance O-18-2058
and Mayor Pro Tem Lindamood seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck
Kelley and Callie Rigney.
6b Ordinance O-18-2059
Adoption of the proposed Fiscal Year 2019 budget
Mayor Newton read the caption of Ordinance O-18-2059.
Assistant City Manager Adrienne Lothery presented this item, stating there is not
any additional information to present, however, it is worth repeating this is a
balanced budget and the General Fund revenues projected for FY 2019 were
exactly the same as for FY 2018, allowing the City Council to approve an effective
tax rate, which is very hard to do.
Mayor Newton stated work on the budget began over a year ago and there were
many worksessions conducted leading up to this final adoption. Mayor Newton
noted when the Council began developing a strategy to prepare for an effective tax
rate, over $1 million dollars had to be saved. He thanked staff for their great work
in streamlining processes to save money and accomplishing this goal. Mayor
Newton stated it is important to note Colleyville did not go into austerity mode to
accomplish this objective and there have been increases in service levels.
Mayor Newton opened the public hearing at 9:08 p.m.
There was no one present wishing to speak and Mayor Newton closed the public
hearing at 9:08 p.m.
Councilmember Dodson made a motion to approve Ordinance O-18-2059
and Councilmember Nakamura seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck
Kelley and Callie Rigney.
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6c Ordinance O-18-2060
Adoption of the Ad Valorem Tax Rate for Fiscal Year 2019
Mayor Newton read the caption of Ordinance O-18-2060.
Assistant City Manager Adrienne Lothery presented this item, advising she is
aware of only one other city which has achieved an effective tax rate. She stated
Colleyville’s focus is on the tax needed to reach its service goals, rather than tax
rate.
Mayor Newton stated while the overall tax bill is $2.34 per $100 of valuation, the
City receives only $0.33, and the City is working diligently to be efficient and
effective.
Councilmember Dodson noted the effective tax rate provides the same revenue as
last year, however, individuals may see a small increase in the amount of tax they
pay.
Mayor Newton stated it is Council’s strategy and policy to set an effective tax rate
whenever possible, and that may not always be possible. However, if not, the
Council should always be able to explain to citizens the amount of additional
revenue they are raising with the new tax rate over the previous year and what it
will be spent for and why it is a priority.
Mayor Newton opened the public hearing at 9:19 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 9:19 p.m.
Councilmember Callie Rigney made a motion to approve Ordinance O-18-
2060 and Mayor Pro Tem Lindamood seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck
Kelley and Callie Rigney.
6d Ordinance O-18-2061
An ordinance amending Section 3 - Service Charges of the Water and
Sewer Policy and Procedure Manual as contained in the Code of
Ordinances, to implement updated base rates
Mayor Newton read the caption of Ordinance O-18-2061.
Assistant City Manager Mark Wood presented this item noting that the base rate
for water and waste water, which funds Colleyville’s operation of those systems
was actually being decreased as Colleyville’s costs have gone down. The difference
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in the new rate and the old rate is being applied to the Utility Capital Improvement
Fund, resulting in the same rate for 99% of Colleyville residents as last year. He
also pointed out the City funds all capital improvements with cash and has a fully
funded five year capital improvement plan.
Mayor Newton stated the City Council and staff is following the strategy laid out by
the Water and Wastewater Advisory Committee.
City Manager Ducay noted the five-year CIP is being funded without debt and the
current funding is for years six and seven.
Mayor Newton opened the public hearing at 9:26 p.m.
There was no one present wishing to speak and Mayor Newton closed the public
hearing at 9:26 p.m.
Councilmember Dodson made a motion to approve Ordinance O-18-2061
and Councilmember Nakamura seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck
Kelley and Callie Rigney.
Mayor Newton recessed the meeting at 9:31 p.m. and reconvened at 9:40 p.m.
7.RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-18-4306
Approving a negotiated settlement between the Atmos Cities Steering
Committee and Atmos Energy Corp. Mid-Tex Division regarding the
Company's 2018 Rate Review Mechanism Filings and adopting tariffs
reflecting rate adjustments consistent with the negotiated settlement
Mayor Newton read Resolution R-18-4306 in its entirety.
Assistant City Manager Adrienne Lothery presented this item and briefed the City
Council. Manager Lothery highlighted the review and findings of the Atmos Cities
Steering Committee (ACSC) and noted Atmos reduced its rates in March of this
year as the ACSC demanded Atmos reflect reduced federal income taxes in its
cost-of-service, as reflected in the RRM Tariff which was adopted in early 2018.
This rate increase is largely offset by the lowered federal income tax rates, such
that out-of-pocket expense to consumers should be roughly the same under new
rates as what was experienced by consumers last winter.
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Mayor Newton asked Manager Lothery is the Resolution was still binding as the
exhibits give an effective date of March 15, 2018. Director Lothery advised the
resolution qualifies the attachments to be effective October 1, 2018.
Mayor Newton opened the public hearing at 9:53 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 9:53 p.m.
Councilmember Dodson made a motion to approve Resolution R-18-4306
and Councilmember Nakamura seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck
Kelley and Callie Rigney.
7b Resolution R-18-4307
Consideration of appointments to the Historical Preservation
Committee
Mayor Newton read Resolution R-18-4307 in its entirety.
Mayor Newton opened the public hearing at 9:56 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 9:56 p.m.
Councilmember Nakamura made a motion to approve Resolution R-18-
4307 appointing George Bond, Alexa Canipe, Brandon Webster, and
Nelson Thibodeaux to the Historical Preservation Committee with a term
expiring September 2020 and directing the City Secretary to advertise and
accept applications for the remaining vacancy. Mayor Pro Tem Lindamood
seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck
Kelley and Callie Rigney.
7c Resolution R-18-4308
Consideration of appointments to the Library Board
Mayor Newton read Resolution R-18-4308 in its entirety.
Mayor Newton opened the public hearing at 10:000 p.m. There was no one
present wishing to speak and Mayor Newton closed the public hearing at 10:00
p.m.
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Councilmember Dodson made a motion to approve Resolution R-18-4308
appointing Gary McPherson, Place 2; Molly Skinner, Place 4; Merry Graves,
Place 6; Lourdes McWithey, Place 7 with a term expiring September 2020,
and ex-officios Pat Jones and Kay Newton to the Library Board.
Councilmember Wheat seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck
Kelley and Callie Rigney.
7d Resolution R-18-4309
Consideration of appointments to the Metroport Teen Court Advisory
Board
Mayor Newton read Resolution R-18-4309 in its entirety.
Mayor Newton opened the public hearing at 10:03 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 10:03 p.m.
Councilmember Wheat made a motion to approve Resolution R-18-4309
appointing Sayeda Syed and Caroline Neemy to the Metroport Teen Court
Advisory Board with a term expiring September 2019, and Councilmember
Nakamura as the Council Liaison and Councilmember Nakamura seconded
the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck
Kelley and Callie Rigney.
7e Resolution R-18-4310
Consideration of appointments to the Planning and Zoning Commission
Mayor Newton read Resolution R-18-4310 in its entirety.
Mayor Newton stated 14 applications for appointment to the Planning and Zoning
Commission had been received and the Council could only appoint four and
encouraged those who are not appointed to reapply.
Mayor Newton opened the public hearing at 10:06 p.m.
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There was no one present wishing to speak and Mayor Newton closed the public
hearing at 10:06 p.m.
Mayor Pro Tem Lindamood made a motion to approve Resolution R-18-
4310 appointing Susan Mathisen, Place 1; Ryan Moore Place 2; Julie
Waltens, Place 3; and Kimberly Holt, Place 4; to the Planning and Zoning
Commission with a term expiring September 2020. Councilmember Rigney
seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck
Kelley and Callie Rigney.
7f Resolution R-18-4311
Consideration of appointments to the Zoning Board of Adjustment
Mayor Newton read Resolution R-18-4311 in its entirety.
Mayor Newton opened the public hearing at 10:08 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 10:08 p.m.
Councilmember Kelley made a motion to approve Resolution R-18-4311
appointing Richard Vallario, Place 1; Dee Kamerman, Place 2; Dan Shadle,
Place 3; Sayeda Syed, Alternate 1; and Mic Deakin, Alternate 2 to the
Planning and Zoning Commission with a term expiring September 2020.
Mayor Pro Tem Lindamood seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck
Kelley and Callie Rigney.
7g Resolution R-18-4312
Consideration of appointments to the Colleyville Economic
Development Corporation
Mayor Newton read Resolution R-18-4312 in its entirety.
Mayor Newton opened the public hearing at 10:11 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 10:11 p.m.
Councilmember Rigney made a motion to approve Resolution R-18-4312
appointing Mayor Richard Newton, Mayor Pro Tem Lindamood, and
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Councilmember Kathy Wheat to the Colleyville Economic Development
Corporation with a term expiring December 2020. Councilmember Dodson
seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck
Kelley and Callie Rigney.
8. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING
8a Resolution R-18-4294
Consideration of a final plat for Lots 1, 2, and 3X, Block 1, Old Grove
Addition, Phase II, located at 105 and 103 John McCain Road and 7189
Cast Iron Forest Trail, Case PC17-004
This resolution remained tabled and was addressed at 8:44 p.m.
9.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
Kathy Hadley, 204 North Timberline, asked City Council to move Citizens
Comments up on the agenda so it’s not so late in the evening. She noted all the
beautification efforts in the City and asked for the fountain at Glade and
Bluebonnet, and the pond at Colleyville Center be addressed. Mrs. Hadley stated
the signage at SH26 and Glade is still not in the proper locations and TxDOT is not
doing their job. Mrs. Hadley reiterated her concerns with reconstruction of Cheek-
Sparger Road.
Kathleen Hennessey, 5013 Stonebridge Drive, provided an update on the oak trees
on Cherry Lane, expressed concern for the number of ducks and geese in the area
of Riverwalk Drive declining and having no place to go. She further stated
Grapevine High School does not have any text books. Mrs. Hennessey then
discussed drainage issues on Bluebonnet Drive and asked City Council to
encourage residents to get out and vote.
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR
SEPTEMBER 18, 2018 - READING AND PUBLIC HEARING -
RESOLUTION R-18-4313
This resolution was not needed.
11.ADJOURNMENT
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There being no further business before the City Council, Mayor Newton adjourned
the City Council meeting at 10:28 p.m.
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE 1ST
DAY OF OCTOBER 2018.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4b Agenda Date 10/01/2018 Number Resolution R-18-4315
Type Resolution
Department Public Works
Title
Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of
Cheek-Sparger Road, McDonwell School Road, Bransford Road, White Drive, Curtis
Road, and Herbert Road, and authorizing the City Manager to execute the agreement
Strategic Plan
3.1 Upgrade the condition of major roads and neighborhood streets
Explanation
Reading and Public Hearing
Staff is seeking approval to enter into an Interlocal Agreement with Tarrant County for
the rehabilitation of Cheek-Sparger Road (Bedford Road to Tamblewood Drive and
Buckingham Place to Silverwood Lane), McDonwell School Road (Westcoat Drive to
Precinct Line Road), Bransford Road (Glade Road to L.D. Lockett Road), White Drive
(L.D. Lockett Road to Bettinger Drive), Curtis Road (McDonwell School Road to Murphy
Lane), and Herbert Road (McDonwell School Road to Murphy Lane).
The City of Colleyville partners with Tarrant County annually to perform street
maintenance work. Tarrant County has recently completed similar roadway
rehabilitation projects such as Brown Trail, Bedford Road, and Pleasant Run Road
(North of John McCain to the city limit) at a considerable cost savings to the City.
The current comprehensive Five Year Capital Improvement Program (CIP) adopted by
City Council on September 18, 2018, by attached Resolution R-18-4305, included the
rehabilitation of Cheek-Sparger Road, Bransford Road, and McDonwell School Road
and included the 2019 Local Street Maintenance program with the resurfacing of
White Drive, Curtis Road, and Herbert Road.
With the approval of this Interlocal Agreement, Tarrant County will provide the labor
and equipment necessary to rehabilitate the roadways, and the City will be responsible
for the costs associated with the following items: removal of excess materials,
new materials, construction materials testing, and disposal fees at an off-site landfill
facility for waste materials generated during the project. The City may also be
responsible for providing traffic control during the construction, as needed. This work
will result in the roads being resurfaced in their current configuration.
City Council Agenda Briefing 4b
City of Colleyville Page 2
The proposed Interlocal Agreement with Tarrant County allows for the resurfacing of
these roads without incurring the full cost of the project. The overall value of the
proposed street improvements included in this agreement is approximately
$1,175,106, with the City's share of the cost for materials, testing, and traffic control
estimated at $712,114. By utilizing the Tarrant County Interlocal Agreement to perform
this work, the City is saving approximately 40 percent, versus the same work being
performed by a contractor hired directly by the City.
If approved by City Council, the Agreement will be forwarded to Tarrant
County for approval at a future Commissioners Court meeting.
Financial Impact
Funding for the street rehabilitation projects was approved in the FY 2019 Capital
Improvement Program, Capital Projects Fund.
Form 1295 - not applicable
Recommendation
Approve
Attachments
1.Presentation
2.ILA Tarrant County
3.Tarrant County Estimates
4.R-18-4305
5.2019-2023 CIP
4b. Approval of an ILA with Tarrant County
Staff is seeking approval to enter into an Interlocal
Agreement with Tarrant County for the
rehabilitation of Cheek-Sparger Road (Bedford Road
to Tamblewood Drive and Buckingham Place to
Silverwood Lane),McDonwell School Road
(Westcoat Drive to Precinct Line Road),Bransford
Road (Glade Road to L.D.Lockett Road),White
Drive (L.D.Lockett Road to Bettinger Drive),Curtis
Road (McDonwell School Road to Murphy Lane),and
Herbert Road (McDonwell School Road to Murphy
Lane)
The City’s share of the cost for materials,
milling,testing,and traffic control is estimated
to be $712,114 which is saving of
approximately 40 percent,versus the same
work being performed by a private contractor
1
THE STATE OF TEXAS
INTERLOCAL AGREEMENT
COUNTY OF TARRANT
This Interlocal Agreement is between Tarrant County, Texas (“COUNTY”),
and the City of Colleyville (“CITY”).
WHEREAS, the CITY is requesting the COUNTY’s assistance to:
Rehabilitate and Resurface Cheek Sparger (East) located within the
City of Colleyville from Buckingham Place to Silverwood Lane
(Approximately 5,024 linear feet).
Rehabilitate and Resurface Cheek Sparger (West) located within the
City of Colleyville from Bedford Road to Tamblewood Drive
(Approximately 6,078 linear feet).
Resurface McDonwell School Road located within the City of
Colleyville from Westcoat Drive to Precinct Line Road
(Approximately 5,282 linear feet).
Rehabilitate and Resurface Bransford Road located within the City
of Colleyville from Glade Road to L.D. Lockett Road (Approximately
6,190 linear feet).
Rehabilitate and Resurface Bransford Road (North) / White Drive
located within the City of Colleyville from L.D. Lockett Road to
Bettinger Drive (Approximately 2,349 linear feet).
Rehabilitate and Resurface Curtis Road located within the City of
Colleyville from McDonwell School Road to Murphy Lane
(Approximately 1,538 linear feet).
Rehabilitate and Resurface Herbert Road located within the City of
Colleyville from McDonwell School Road to Murphy Lane
(Approximately 1,547 linear feet).
Hereinafter, collectively referred to as the “Project”.
WHEREAS, the Interlocal Cooperation Act contained in Chapter 791 of the
Texas Government Code provides legal authority for the parties to enter into this
Agreement; and
WHEREAS, during the performance of the governmental functions and the
payment for the performance of those governmental functions under this
Agreement, the parties will make the performance and payment from current
revenues legally available to that party; and
2
WHEREAS, the Commissioners Court of the COUNTY and the City Council
of the CITY each make the following findings:
a. This Agreement serves the common interests of both parties;
b. This Agreement will benefit the public;
c. The division of costs fairly compensates both parties to this
Agreement; and
d. The CITY and the COUNTY have authorized their representative to
sign this Agreement.
e. Both parties acknowledge that they are each a “governmental entity”
and not a “business entity” as those terms are defined in Tex. Gov’t
Code § 2252.908, and therefore, no disclosure of interested parties
pursuant to Tex. Gov’t Code Section 2252.908 is required.
NOW, THEREFORE, the COUNTY and the CITY agree as follows:
TERMS AND CONDITIONS
1. COUNTY RESPONSIBILITY
The COUNTY will furnish the labor and equipment to assist the CITY in
completing the Project:
Cheek Sparger (East): Following milling and removal of the excess
materials by the CITY, the COUNTY will stabilize the exposed
subgrade, regrade, shape, and prime the roadbed, place two inches
of asphalt base, place two inches of asphalt surface, backfill the
pavement edges and clean the project jobsite.
Cheek Sparger (West): Following milling and removal of the excess
materials by the CITY, the COUNTY will stabilize the exposed
subgrade, regrade, shape, and prime the roadbed, place two inches
of asphalt base, place two inches of asphalt surface, backfill the
pavement edges and clean the project jobsite.
McDonwell School Road: Following any pavement repairs and
removal of the existing hot mix asphaltic surface by the CITY, the
COUNTY will place two inches of asphalt surface and clean the
project jobsite.
3
Bransford Road: Following milling and removal of the excess
materials by the CITY, the COUNTY will stabilize the exposed
subgrade, regrade, shape, and prime the roadbed, place two inches
of asphalt surface, backfill the pavement edges and clean the project
jobsite.
Bransford Road (North) / White Drive: Following milling and removal
of the excess materials by the CITY, the COUNTY will stabilize the
exposed subgrade, regrade, shape, and prime the roadbed, place
two inches of asphalt surface, backfill the pavement edges and clean
the project jobsite.
Curtis Road: Following milling and removal of the excess materials
by the CITY, the COUNTY will stabilize the exposed subgrade,
regrade, shape, and prime the roadbed, place two inches of asphalt
surface, backfill the pavement edges and clean the project jobsite.
Herbert Road: Following milling and removal of the excess materials
by the CITY, the COUNTY will stabilize the exposed subgrade,
regrade, shape, and prime the roadbed, place two inches of asphalt
surface, backfill the pavement edges and clean the project jobsite.
2. CITY RESPONSIBILITY
2.1 The CITY will furnish and pay for the actual cost of the materials,
including any delivery or freight cost. The CITY will provide a
purchase order and will be billed directly by the material supplier.
The COUNTY may accumulate and bill the CITY for incidental
material cost.
2.2 The CITY will pay for one-half of the COUNTY’s fuel used to
construct this Project. The COUNTY will invoice the CITY for the fuel
consumed at the conclusion of the Project.
2.3 The CITY will be responsible for all traffic control necessary to safely
construct this project. This responsibility includes all advance
notices, signage, barricades, pilot vehicles, and flagmen necessary
to control traffic in and around the construction site. The CITY will be
responsible for and provide portable message boards to supplement
traffic control as needed.
2.4 The CITY will make all necessary repairs and preparations to the
existing roadway prior to the COUNTY starting work.
2.5 The CITY will adjust all utilities, manholes and valve boxes for this
Project.
4
2.6 The CITY will provide the COUNTY with a hydrant meter and all the
water necessary for construction of the Project at no cost to the
COUNTY.
2.7 The CITY will provide or pay for any engineering, survey, and
laboratory testing required for this Project.
2.8 The CITY will furnish a nearby site for dumping all spoils and waste
materials generated during construction of this Project.
2.9 The CITY will provide the material to backfill the pavement edges for
this project.
2.10 If required, the CITY will be responsible for the design and
development of a Storm Water Pollution Prevention Plan (SWPPP).
The CITY further agrees to pay for all cost (including sub-contractor
materials, labor and equipment) associated with the implementation
of the plan. The COUNTY will be responsible for maintenance of the
plan during the duration of the Project. Documentation and record
keeping of the SWPPP will be the responsibility of the CITY.
3. PROCEDURES DURING PROJECT
COUNTY retains the right to inspect and reject all materials provided for this
Project.
If the CITY has a complaint regarding the construction of the project, the CITY
must complain in writing to the COUNTY no later than 30 days of the date of project
completion.
4. NO WAIVER OF IMMUNITY
This Agreement does not waive COUNTY rights under a legal theory of sovereign
immunity. This Agreement does not waive CITY rights under a legal theory of
sovereign immunity.
5. OPTIONAL SERVICES
5.1 If requested by the CITY, the COUNTY will apply permanent striping
coordinated through the Transportation Department. Application of
striping by the COUNTY is limited to Project roadways. If the CITY
desires permanent striping applied to any roadways or portions of
roadways not covered by this Agreement, the CITY will need to enter
into a separate agreement with the COUNTY for the provision of
those services.
5
5.2 If requested by the CITY, The CITY will reimburse the COUNTY for
actual cost of any overtime hours the CITY requires the COUNTY to
provide watering the roadway for dust control after regular work
hours.
5.3 If requested by the CITY, the COUNTY may supplement the CITY’s
traffic control operations with additional flaggers and/or traffic control
devices. Traffic control measures provided by the COUNTY will be
billed at the actual labor cost plus 10% for use of the COUNTY traffic
control devices
6. TIME PERIOD FOR COMPLETION
The CITY will give the COUNTY notice to proceed at the appropriate time.
However, the COUNTY is under no duty to commence construction at any
particular time.
7. THIRD PARTY
This contract shall not be interpreted to inure to the benefit of a third party not a
party to this contract. This contract may not be interpreted to waive any statutory
or common law defense, immunity, including governmental and sovereign
immunity, or any limitation of liability, responsibility, or damage of any party to
this contract, party’s agent, or party’s employee, otherwise provided by law.
8. JOINT VENTURE & AGENCY
The relationship between the parties to this Agreement does not create a
partnership or joint venture between the parties. This Agreement does not appoint
any party as agent for the other party.
9. EFFECTIVE DATE
This Agreement becomes effective when signed by the last party whose signing
makes the Agreement fully executed.
6
10. TERMINATION
This Agreement will automatically terminate on either September 30, 2019 or on
the date the project is completed, whichever occurs first. Nothwithstanding the
foregoing, or any other language to the contrary, either party may terminate this
Agreement without cause upon thirty (30) days’ written notice to the other party
prior to the intended date of termination. In the event of termination by either
party, neither party shall have any further obligations to the other party under this
Agreement, except that the CITY remains liable to the COUNTY for any
outstanding invoice for materials that the COUNTY provides for the project, if any.
7
TARRANT COUNTY, TEXAS CITY OF COLLEYVILLE
_______________________________ ___________________________
B. Glen Whitley Jerry Ducay
County Judge City Manager
Date: ________________________ Date: ______________________
_______________________________ ___________________________
Gary Fickes Ray Silva-Reyes
Commissioner, Precinct 3 Director of Public Works
Date: ________________________ Date: ______________________
Attest:
___________________________
APPROVED AS TO FORM* APPROVED AS TO FORM AND LEGALITY
______________________________ ___________________________________
Criminal District Attorney’s Office* City Attorney
* By law, the Criminal District Attorney’s
Office may only approve contracts for its
clients. We reviewed this document as to
form from our client’s legal
perspective. Other parties may not rely on
this approval. Instead those parties should
seek contract review from independent
counsel.
Prepared by: Richard Schiller
Tarrant County - Precinct Three
Bransford Road - FY 19
Bransford Road 9/12/2018
City of Colleyville
Limits:Glade Road to L.D. Lockett Road 6,190 lf
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):5,390 lf (not incl 800ft on north end)
Stabilization Width (ft) : 25 ft Stab Area :14,972 sy
Binder Width (ft): 0 ft Binder Area:- sy
Surface Width (ft):23 ft Surface Area:16,830 sy
Additional Areas (sy):3056 sy (HMAC Overlay only north end)
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Spoils 4" + (33% Swell)14,972 0.08 cy/sy 1123 cy -$
Cemlime Slurry 14,972 32 lb/sy 172.00$ $/tn 239.56 tn tn 41,203.56$
Prime (30/70 AEP)14,972 0.15 gal/sy 1.98$ $/gal 2246 gal gal 4,446.75$
Tack Coats 16,830 0.10 gal/sy 3.25$ $/gal 1683 gal gal 5,469.75$
HMAC Binder (2")0 0.11 tn/sy 58.05$ $/tn 0 tn tn -$
HMAC (2")16,830 0.110 tn/sy 68.05$ $/tn 1851 tn tn 125,980.97$
Topsoil (Backfill Edges)10,780 lf 0.008 cy/lf 25.00$ $/cy 81 cy cy 2,021.25$
Material Subtotal 177,101$
Misc Cost
Tabs 2 per 40 ft ea $0.50 ea 310 154.75$
Fuel Cost Estimate 50%4,250$ 2,125.00$
Overtime (Watering)1,500.00$
Striping 0.035 24,760 1,366.60$
Milling (City Contractor)$29,652.50
Materials + Misc Cost 211,899.87$
10% Contingency 21,189.99$
Total:$233,089.86
Material cost based on Sept 2018 pricing. Construction Time Estimate: 22 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
City will provide material for backfilling edges.
Estimated Cost to Mill the project:(4 16,830 SY @ 1.75 $/sy + $ 200 Mob =$29,652.50
City will remove approx 2 inches of existing material. County will reclaim and stabilized the existing road base (eight inches deep) with 32#/sy stabilization agent (Cemlime slurry).
Regrade and place a 2 inch HMAC "D" surface, backfill the shoulders and clean the jobsite.
The existing roadway is not structurally sound. There are multiple patches and pending failures present. Moderate block and alligator cracking. Existing asphalt oxidized. Ride
quality is fair-good. Existing paving width is 23 ft (+/-). North end of roadway near railroad has been rebuilt and is in good condition.
Bransford Road
(City of Colleyville)9/12/2018
Activity Quantitiy Rate Days $ Fuel / Day Fuel Cost
Locate Utilities 1 $ 100 $ 100
Mix Cement 240 30 tn/day 8 225$ $ 1,800
Tight Blade 14,972 4,000 sy/day 4 175$ $ 700
Lay Binder - 500 tn/day 0 200$ $ -
Lay Surface 1,851 500 tn/day 4 200$ $ 800
Backfill Edges 10,780 2,500 lf/day 4 175$ $ 700
Clean Up 1 $150 $ 150
Total Working Days:22 4,250$
Prepared by: Richard Schiller
Tarrant County - Precinct Three
Cheek Sparger (E) - FY 19
Cheek Sparger (E)9/18/2018
City of Colleyville
Limits:Buckingham Place to Silverwood Lane***
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):5,024 lf
Stabilization Width (ft) : 24.5 ft Stab Area :13,676 sy
Binder Width (ft): 23.5 ft Binder Area:13,118 sy
Surface Width (ft):22.5 ft Surface Area:12,560 sy
Additional Areas (sy):0 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Spoils 4" + (33% Swell)13,676 0.15 cy/sy 2051 cy -$
Cemlime Slurry 13,676 32 lb/sy 172.00$ $/tn 218.82 tn tn 37,637.58$
Prime (30/70 AEP)13,676 0.15 gal/sy 1.98$ $/gal 2051 gal gal 4,061.90$
Tack Coats 25,678 0.10 gal/sy 3.25$ $/gal 2568 gal gal 8,345.42$
HMAC Binder (2")13,118 0.11 tn/sy 58.05$ $/tn 1443 tn tn 83,766.41$
HMAC (2")12,560 0.110 tn/sy 68.05$ $/tn 1382 tn tn 94,017.88$
Topsoil (Backfill Edges)10,048 lf 0.025 cy/lf 25.00$ $/cy 251 cy cy 6,280.00$
Material Subtotal 227,829$
Misc Cost
Tabs 2 per 40 ft ea $0.50 ea 251 125.60$
Fuel Cost Estimate 50%5,050$ 2,525.00$
Overtime (Watering)1,500.00$
Striping 0.035 20,096 703.36$
Milling (City Contractor)$24,133.78
Materials + Misc Cost 256,816.93$
10% Contingency 25,681.69$
Total:$282,498.62
Material cost based on Sept 2018 pricing. Construction Time Estimate: 26 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
City will provide material for backfilling edges.
Estimated Cost to Mill the project:(4 13,676 SY @ 1.75 $/sy + $ 200 Mob =$24,133.78
The existing roadway is not structurally sound. There are multiple patches and pending failures present. Severe alligator cracking. Existing aspahlt oxidized. Ride quality is poor.
Existing paving width 22.5 ft (+/-). ***Requested limits changed from Heritage to 275 ft north of Silverwood Lane.
City will remove approx 4 inches of existing material. County will reclaim and stabilized the existing road base (eight inches deep) with 32#/sy stabilization agent (Cemlime slurry).
Regrade and place a 2 iinch HMAC base course and a 2 inch HMAC "D" surface, backfill the shoulders and clean the jobsite.
Cheek Sparger (E)
(City of Fort Worth)9/18/2018
Activity Quantitiy Rate Days $ Fuel / Day Fuel Cost
Locate Utilities 1 $ 100 $ 100
Mix Cement 219 30 tn/day 8 225$ $ 1,800
Tight Blade 13,676 4,000 sy/day 4 175$ $ 700
Lay Binder 1,443 500 tn/day 4 200$ $ 800
Lay Surface 1,382 500 tn/day 4 200$ $ 800
Backfill Edges 10,048 2,500 lf/day 4 175$ $ 700
Clean Up 1 $150 $ 150
Total Working Days:26 5,050$
Prepared by: Richard Schiller
Tarrant County - Precinct Three
Cheek Sparger (W) - FY 19
Cheek Sparger (W)9/18/2018
City of Colleyville
Limits:Bedford Road to Tamblewood***6,078 lf
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):4,984 lf Rehab only
Stabilization Width (ft) : 26.5 ft Stab Area :14,675 sy
Binder Width (ft): 25.5 ft Binder Area:14,121 sy
Surface Width (ft):24.5 ft Surface Area:18,200 sy
Additional Areas (sy):4633 sy Bedford to C&G (overlay only)
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Spoils 4" + (33% Swell)14,675 0.15 cy/sy 2201 cy -$
Cemlime Slurry 14,675 32 lb/sy 172.00$ $/tn 234.80 tn tn 40,385.91$
Prime (30/70 AEP)14,675 0.15 gal/sy 1.98$ $/gal 2201 gal gal 4,358.51$
Tack Coats 32,322 0.10 gal/sy 3.25$ $/gal 3232 gal gal 10,504.51$
HMAC Binder (2")14,121 0.11 tn/sy 58.05$ $/tn 1553 tn tn 90,171.77$
HMAC (2")18,200 0.110 tn/sy 68.05$ $/tn 2002 tn tn 136,237.76$
Topsoil (Backfill Edges)9,968 lf 0.025 cy/lf 25.00$ $/cy 249 cy cy 6,230.00$
Material Subtotal 281,658$
Misc Cost
Tabs 2 per 40 ft ea $0.50 ea 304 151.95$
Fuel Cost Estimate 50%5,050$ 2,525.00$
Overtime (Watering)1,500.00$
Striping 0.035 24,312 950.92$
Milling (City Contractor)$37,657.39
Materials + Misc Cost 324,443.72$
10% Contingency 32,444.37$
Total:$356,888.09
Material cost based on Sept 2018 pricing. Construction Time Estimate: 26 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
City will provide material for backfilling edges.
Estimated Cost to Mill the project:(4 4,633 SY @ 1.75 $/sy + $ 200 Mob =$8,307.17
14,675 SY @ 2. $/sy $29,350.22
Pavement from Beford Road to end of C& G has been rebuilt and is structurally sound, some small cracks (recommned mill & overlay only). The existing roadway between C&G
to Tamblewood is not structurally sound. There are multiple patches and pending failures present. Moderate to block and alligator cracking. Existing aspahlt oxidized. Ride
quality is fair. Existing paving width varies 24 -25 ft (+/-). ***Extended requested limits from Windview to Tamblewood.
City will remove approx 4 inches of existing material. County will reclaim and stabilized the existing road base (eight inches deep) with 32#/sy stabilization agent (Cemlime slurry).
Regrade and place a 2 iinch HMAC base course and a 2 inch HMAC "D" surface, backfill the shoulders and clean the jobsite. Overlay only west end of project from Bedford Rd to
end C&G.
Cheek Sparger (W)
(City of Fort Worth)9/18/2018
Activity Quantitiy Rate Days $ Fuel / Day Fuel Cost
Locate Utilities 1 $ 100 $ 100
Mix Cement 235 30 tn/day 8 225$ $ 1,800
Tight Blade 14,675 4,000 sy/day 4 175$ $ 700
Lay Binder 1,553 500 tn/day 4 200$ $ 800
Lay Surface 2,002 500 tn/day 4 200$ $ 800
Backfill Edges 9,968 2,500 lf/day 4 175$ $ 700
Clean Up 1 $150 $ 150
Total Working Days:26 5,050$
Prepared by: Richard Schiller
Tarrant County - Precinct Three
Curtis Road - FY 19
Curtis Road 9/17/2018
City of Colleyville
Limits:McDonwell School Road to Murphy Lane
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):1,538 lf
Stabilization Width (ft) : 19 ft Stab Area :3,247 sy
Binder Width (ft): 0 ft Binder Area:- sy
Surface Width (ft):18 ft Surface Area:3,076 sy
Additional Areas (sy):sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Spoils 2" + (33% Swell)3,247 0.04 cy/sy 130 cy -$
Cemlime Slurry 3,247 32 lb/sy 172.00$ $/tn 51.95 tn tn 8,935.44$
Prime (30/70 AEP)3,247 0.15 gal/sy 1.98$ $/gal 487 gal gal 964.33$
Tack Coats 3,076 0.10 gal/sy 3.25$ $/gal 308 gal gal 999.70$
HMAC Binder (2")0 0.11 tn/sy 58.05$ $/tn 0 tn tn -$
HMAC (2")3,076 0.110 tn/sy 68.05$ $/tn 338 tn tn 23,025.40$
Topsoil (Backfill Edges)3,076 0.008 cy/lf 25.00$ $/cy 23 cy cy 576.75$
Material Subtotal 33,925$
Misc Cost
Tabs 2 per 40 ft ea $0.50 ea 0 -$
Fuel Cost Estimate 50%1,425$ 712.50$
Overtime (Watering)250.00$
Striping 0.035 0 -$
Milling (City Contractor)$5,882.06
Materials + Misc Cost 40,769.42$
10% Contingency 4,076.94$
Total:$44,846.36
Material cost based on Sept 2018 pricing. Construction Time Estimate: 8 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
City will provide material for backfilling edges.
Estimated Cost to Mill the project:(4 3,247 SY @ 1.75 $/sy + $ 200 Mob =$5,882.06
City will remove approx 2 inches of existing material. County will reclaim and stabilized the existing road base (eight inches deep) with 32#/sy stabilization agent (Cemlime slurry)
and a 2 inch HMAC "D" surface, backfill the shoulders and clean the jobsite.
Sungrade appears to be fairly sound with mod longitudal and block cracking. Existing aspahlt heavily oxidized. Ride quality is good. Existing paving width is 18-20 ft (+/-).
Curtis Road
(City of Fort Worth)9/17/2018
Activity Quantitiy Rate Days $ Fuel / Day Fuel Cost
Locate Utilities 1 $ 100 $ 100
Mix Cement 52 30 tn/day 2 225$ $ 450
Tight Blade 3,247 4,000 sy/day 1 175$ $ 175
Lay Binder - 500 tn/day 0 200$ $ -
Lay Surface 338 500 tn/day 1 200$ $ 200
Backfill Edges 3,076 2,500 lf/day 2 175$ $ 350
Clean Up 1 $150 $ 150
Total Working Days:8 1,425$
Prepared by: Richard Schiller
Tarrant County - Precinct Three
Herbert Road - FY 19
Herbert Road 9/17/2018
City of Colleyville
Limits:McDonwell School Road to Murphy Lane
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):1,547 lf
Stabilization Width (ft) : 21 ft Stab Area :3,610 sy
Binder Width (ft): 0 ft Binder Area:- sy
Surface Width (ft):20 ft Surface Area:3,438 sy
Additional Areas (sy):sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Spoils 2" + (33% Swell)3,610 0.04 cy/sy 144 cy -$
Cemlime Slurry 3,610 32 lb/sy 172.00$ $/tn 57.75 tn tn 9,933.80$
Prime (30/70 AEP)3,610 0.15 gal/sy 1.98$ $/gal 541 gal gal 1,072.07$
Tack Coats 3,438 0.10 gal/sy 3.25$ $/gal 344 gal gal 1,117.28$
HMAC Binder (2")0 0.11 tn/sy 58.05$ $/tn 0 tn tn -$
HMAC (2")3,438 0.110 tn/sy 68.05$ $/tn 378 tn tn 25,733.49$
Topsoil (Backfill Edges)3,094 lf 0.008 cy/lf 25.00$ $/cy 23 cy cy 580.13$
Material Subtotal 37,857$
Misc Cost
Tabs 2 per 40 ft ea $0.50 ea 0 -$
Fuel Cost Estimate 50%1,425$ 712.50$
Overtime (Watering)250.00$
Striping 0.035 0 -$
Milling (City Contractor)$6,516.92
Materials + Misc Cost 45,336.05$
10% Contingency 4,533.61$
Total:$49,869.66
Material cost based on Sept 2018 pricing. Construction Time Estimate: 8 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
City will provide material for backfilling edges.
Estimated Cost to Mill the project:(4 3,610 SY @ 1.75 $/sy + $ 200 Mob =$6,516.92
City will remove approx 2 inches of existing material. County will reclaim and stabilized the existing road base (eight inches deep) with 32#/sy stabilization agent (Cemlime slurry)
and a 2 inch HMAC "D" surface, backfill the shoulders and clean the jobsite.
Subgrade appears to be fairly sound with mod longitudal and block cracking. Some alligator cracking and heaving near south end. Existing aspahlt heavily oxidized. Ride quality is
good. Existing paving width is 20 ft (+/-).
Herbert Road
(City of Fort Worth)9/17/2018
Activity Quantitiy Rate Days $ Fuel / Day Fuel Cost
Locate Utilities 1 $ 100 $ 100
Mix Cement 58 30 tn/day 2 225$ $ 450
Tight Blade 3,610 4,000 sy/day 1 175$ $ 175
Lay Binder - 500 tn/day 0 200$ $ -
Lay Surface 378 500 tn/day 1 200$ $ 200
Backfill Edges 3,094 2,500 lf/day 2 175$ $ 350
Clean Up 1 $150 $ 150
Total Working Days:8 1,425$
Prepared by: Richard Schiller
Tarrant County - Precinct Three
McDonwell School Road - FY 19
McDonwell School Road 9/12/2018
City of Colleyville
Limits:Westcoat Drive to Precinct Line Road
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):5,282 lf
Stabilization Width (ft) : 0 ft Stab Area :- sy
Binder Width (ft): 0 ft Binder Area:- sy
Surface Width (ft):22.5 ft Surface Area:13,645 sy
Additional Areas (sy):440 sy Turn lane at School
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Spoils 4" + (33% Swell)0 0.08 cy/sy 0 cy -$
Cemlime Slurry 0 32 lb/sy 172.00$ $/tn 0.00 tn tn -$
Prime (30/70 AEP)0 0.15 gal/sy 1.98$ $/gal 0 gal gal -$
Tack Coats 13,645 0.10 gal/sy 3.25$ $/gal 1365 gal gal 4,434.63$
HMAC Binder (2")0 0.11 tn/sy 58.25$ $/tn 0 tn tn -$
HMAC (2")13,645 0.110 tn/sy 68.25$ $/tn 1501 tn tn 102,439.84$
Topsoil (Backfill Edges)10,564 lf 0.008 cy/lf 25.00$ $/cy 79 cy cy 1,980.75$
Material Subtotal 106,874$
Misc Cost
Tabs 2 per 40 ft ea $0.50 ea 264 132.05$
Fuel Cost Estimate 50%1,650$ 825.00$
Overtime (Watering)-$
Striping 0.035 21,128 939.48$
Milling (City Contractor)$200.00
Materials + Misc Cost 108,970.99$
10% Contingency 10,897.10$
Total:$119,868.09
Material cost based on Sept 2018 pricing. Construction Time Estimate: 9 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
City will provide material for backfilling edges.
Estimated Cost to Mill the project:(4 SY @ 1.75 $/sy + $ 200 Mob =$200.00
City will remove approx 2 inches of existing material. County will a 2 inch HMAC "D" surface, backfill the shoulders and clean the jobsite.
Multiple Patches. Some alligator/base failures need to be repaired. Existing asphalt oxidized. Ride quality is good. Existing paving width is 22.5 ft (+/-).
McDonwell School Road
(City of Fort Worth)9/12/2018
Activity Quantitiy Rate Days $ Fuel / Day Fuel Cost
Locate Utilities 0 $ 100 $ -
Mix Cement - 30 tn/day 0 225$ $ -
Tight Blade - 4,000 sy/day 0 175$ $ -
Lay Binder - 500 tn/day 0 200$ $ -
Lay Surface 1,501 500 tn/day 4 200$ $ 800
Backfill Edges 10,564 2,500 lf/day 4 175$ $ 700
Clean Up 1 $150 $ 150
Total Working Days:9 1,650$
Prepared by: Richard Schiller
Tarrant County - Precinct Three
White Drive - FY 19
White Drive 9/12/2018
City of Colleyville
Limits:L.D. Lockett Road to Bettinger Drive
Existing Conditions:
Scope of Work:
Project Size:Roadway Length (lf):2,349 lf
Stabilization Width (ft) : 24 ft Stab Area :6,264 sy
Binder Width (ft): 0 ft Binder Area:- sy
Surface Width (ft):23 ft Surface Area:6,003 sy
Additional Areas (sy):sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Spoils 4" + (33% Swell)6,264 0.08 cy/sy 470 cy -$
Cemlime Slurry 6,264 32 lb/sy 172.00$ $/tn 100.22 tn tn 17,238.53$
Prime (30/70 AEP)6,264 0.15 gal/sy 1.98$ $/gal 940 gal gal 1,860.41$
Tack Coats 6,003 0.10 gal/sy 3.25$ $/gal 600 gal gal 1,950.98$
HMAC Binder (2")0 0.11 tn/sy 58.25$ $/tn 0 tn tn -$
HMAC (2")6,003 0.110 tn/sy 68.25$ $/tn 660 tn tn 45,067.52$
Topsoil (Backfill Edges)4,698 lf 0.008 cy/lf 25.00$ $/cy 35 cy cy 880.88$
Material Subtotal 66,117$
Misc Cost
Tabs 2 per 40 ft ea $0.50 ea 117 58.73$
Fuel Cost Estimate 50%2,250$ 1,125.00$
Overtime (Watering)750.00$
Striping 0.035 9,396 828.86$
Milling (City Contractor)$11,162.00
Materials + Misc Cost 80,042.02$
10% Contingency 8,004.20$
Total:$88,046.22
Material cost based on Sept 2018 pricing. Construction Time Estimate: 12 days
Comments:City will pay for all traffic control cost associated with this project.
City will adjust all utilities and manholes/valves for this project.
City will provide a nearby disposal area for spoils .
City will provide a hydrant meter and all water for this project.
City will provide material for backfilling edges.
Estimated Cost to Mill the project:(4 6,264 SY @ 1.75 $/sy + $ 200 Mob =$11,162.00
City will remove approx 2 inches of existing material. County will reclaim and stabilized the existing road base (eight inches deep) with 32#/sy stabilization agent (Cemlime slurry).
Regrade and place a 2 inch HMAC "D" surface, backfill the shoulders and clean the jobsite.
Moderate block and alligator cracking. Existing asphalt oxidized. Ride quality is good-fair. Existing paving width is 22 ft (+/-). Roadway failing between Westcoat and Bettinger.
White Drive
(City of Fort Worth)9/12/2018
Activity Quantitiy Rate Days $ Fuel / Day Fuel Cost
Locate Utilities 1 $ 100 $ 100
Mix Cement 100 30 tn/day 4 225$ $ 900
Tight Blade 6,264 4,000 sy/day 2 175$ $ 350
Lay Binder - 500 tn/day 0 200$ $ -
Lay Surface 660 500 tn/day 2 200$ $ 400
Backfill Edges 4,698 2,500 lf/day 2 175$ $ 350
Clean Up 1 $150 $ 150
Total Working Days:12 2,250$
RESOLUTION R-18-4305
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER CONSENT
ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
SEPTEMBER 18, 2018
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes of the regular City Council
meeting of September 4, 2018
b. Approval of the minutes of the City Council Worksession
of September 6, 2018
c. Approval of the minutes of the City Council Worksession
of August 28, 2018
d. Approval of authorized broker/dealers for investment
purchases
e. Approval of an Interlocal Agreement and funding for the
Metroport Teen Court Program
f. Approval to use the Voluntary Library Fund in Fiscal Year
2019, for the purchase of library materials, collection
processing supplies, and library programs, in an amount
not to exceed $167,000
g. Adoption of the Fiscal Year 2019 to 2023 Capital
Improvement Program (CIP)
h. Approval of the Grounds Maintenance Mowing Contract
with Whitmore and Sons, Inc., in an amount not to
exceed $214,784.73, and authorize the city manager to
execute same, and any associated change orders, in an
amount not to exceed 25 percent of the contract price
Resolution R-18-4305
Page 2 of 2
Approval of a Local Project Advance Funding Agreement
for the Highway Safety Improvement Program (HSIP) for
the reconstruction of Cheek-Sparger Road (San Bar Lane
to Oak Briar Lane), and authorizing the city manager to
execute the agreement
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF 7 AYES, 0 NAYS AND 0 ABSTENTIONS ON THIS
THE 18TH DAY OF SEPTEMBER 2018.
Mayor Richard Newton Aye
Place 1, Tammy Nakamura Aye
Place 4, George Dodson Aye
Place 6, Callie Rigney Aye
ATTEST:
Christine Loven, TRMC
City Secretary
Mayor Pro Tern Bobby Lindamood Aye
Place 3, Kathy Wheat Aye
Place 5, Chuck Kelley Aye
O-F`C OLLEYVILLE
Richard Newton
Mayor
9/14/2018 1:32 PMProject Year TitleTotal Project CostCapital Projects FundCEDC Fund County FundingCrime Control DistrictDrainage Fund FHA/TxDOTArea II Impact Fees (West of 26)TIFUtility Capital FundWastewater Impact FeesWater Impact Fees2018Library Renovations$300,000.00$0.00 $300,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Kimzey Park Pond Dredging$388,520.00$0.00 $388,520.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Webb House Repairs$10,000.00$0.00 $10,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00WW Project 3 (Manning)$412,242.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $412,242.00 $0.00 $0.00Street Maintenance Program ‐ Stafford, Manning, etc. $335,000.00$335,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Glade Rd (Phase 2 Manning to Pool) ROW Acquisition $110,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $110,000.00 $0.00 $0.00 $0.00Glade Rd (Phase 2‐SH26 to Pool) Design $10,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $10,000.00 $0.00 $0.00 $0.00L. D. Lockett Rehabilitation (Precinct Line Road to Pleasant Run) ‐ resurfacing $430,000.00$430,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00John McCain Rehabilitation (Pleasant Run to Maranatha Court) ‐ resurfacing $508,147.02 $508,147.02$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00McDonwell School Road and Westcoat Drive Roundabout ‐ DESIGN $40,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $40,000.00 $0.00 $0.00 $0.00 $0.00Sum Of Total Project Cost: $2,543,909.02 $1,273,147.02 $698,520.00$0.00 $0.00 $0.00 $0.00 $40,000.00 $120,000.00 $412,242.00 $0.00 $0.00Estimated 9/30/18 Available Balances$7,957,458.98 $0.00 $0.00 $0.00 $2,011,832.00 $21,460,372.00 $5,083,588.00 $928,492.00 $3,114,746.00(+) Year‐end surplus contributions$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00(+) FY19 Budgeted Contribution$1,500,000.00 $860,516.00 $0.00 $500,000.00 $0.00 $5,400,000.00 $200,000.00 $60,000.00 $192,000.00Estimated 10/1/18 Available Balances$9,957,458.98 $860,516.00 N/A $0.00 $500,000.00 N/A $2,011,832.00 $26,860,372.00 $5,783,588.00 $988,492.00 $3,306,746.002019Bransford Rehabilitation (Glade to Westcoat) $416,000.00$249,600.00 $0.00 $166,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Bransford Water Tank Rehabilitation ‐ Design $80,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $80,000.00 $0.00 $0.00Central Fire Station Repairs$147,322.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $147,322.00 $0.00 $0.00 $0.00Cheek‐Sparger Road (San Bar to Brown Trail) ‐ Design $320,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $320,000.00 $0.00 $0.00 $0.00Cheek‐Sparger Road (San Bar to Brown Trail) ‐ Construction $2,085,395.00$0.00 $0.00 $0.00 $0.00 $0.00 $1,660,395.00 $0.00 $425,000.00 $0.00 $0.00 $0.00Cheek‐Sparger Road Rehabilitation (Bedford to Heritage) $324,000.00$194,400.00 $0.00 $129,600.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00City Hall ‐ Backup Generator $181,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $181,000.00 $0.00 $0.00 $0.00City Hall/Library ‐ HVAC Replacement $327,600.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $327,600.00 $0.00 $0.00 $0.00Fire Station 2 Repairs$67,300.00$67,300.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Frontier Court Rehabilitation $600,000.00$600,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Glade Rd (Phase 2‐SH26 to Pool) Design (Multi‐year project) $150,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00 $0.00 $0.00 $0.00Glade Rd (Phase 2 Manning to Pool) ROW Acquisition (Multi‐year project) $170,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $170,000.00 $0.00 $0.00 $0.00Install Backup Generator for Emergency Power at L.D. Lockett Pump Station $140,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $140,000.00 $0.00 $0.00L.D. Lockett Road Right Turn Ln ‐ Design $25,000.00$25,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Library Renovations$315,516.00$0.00 $315,516.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00McDonwell School Road Rehabilitation $247,500.00$148,500.00 $0.00 $99,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00McDonwell School Road Right Turn Ln ‐ Design $25,000.00$25,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00McDonwell School Road and Westcoat Drive Roundabout ‐ DESIGN (Multi‐year project) $60,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $60,000.00 $0.00 $0.00 $0.00 $0.00McDonwell School Road Westcoat Drive Roundabout ‐ ROW Acquisition $250,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $250,000.00 $0.00 $0.00 $0.00Plaza at City Hall$1,750,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,750,000.00 $0.00 $0.00 $0.00Pleasant Run Waterline (John McCain North to Bear Creek) ‐ Design $105,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $105,000.00 $0.00 $0.00Replacement of Palladium Windows & Patio $280,000.00$0.00 $280,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Roberts Road (Glade to Grapevine City Limits) ‐ DESIGN $354,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $354,000.00 $0.00 $0.00 $0.00Roberts Road (Glade to Grapevine City Limits) ‐ ROW Acquisition$500,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00 $0.00SH‐26 Lighting$3,000,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,000,000.00 $0.00 $0.00 $0.00SH26 Medians & ROW$4,000,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,000,000.00 $0.00 $0.00 $0.00Stormwater Master Plan$500,000.00$0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Street Maintenance Program $685,614.00$617,214.00 $0.00 $68,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Water Project 7: Demolish Overland Trail Pump Station $130,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $130,000.00 $0.00 $0.00Water Project 8: Install Pressure Relief and Flow Control Valves $348,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $348,000.00 $0.00 $0.00Water Project 10: Apple Valley Subdivision/Rustic Oaks Subdivisions/ Bills Lane Water Lines ‐ DESI$70,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $70,000.00 $0.00 $0.00Webb House Repairs$265,000.00$0.00 $265,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Sum Of Total Project Cost: $17,919,247.00 $1,927,014.00 $860,516.00 $463,400.00 $0.00 $500,000.00 $1,660,395.00 $60,000.00 $11,574,922.00 $873,000.00 $0.00 $0.00Estimated 9/30/19 Available Balances$8,030,444.98 $0.00 $0.00 $0.00 $1,951,832.00 $15,285,450.00 $4,910,588.00 $988,492.00 $3,306,746.00(+) Year‐end surplus contributions$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00(+) FY20 Budgeted Contribution$1,500,000.00 $0.00 $167,200.00 $425,000.00 $0.00 $5,400,000.00 $250,000.00 $60,000.00 $192,000.00Estimated 10/1/19 Available Balances$10,030,444.98 $0.00 N/A $167,200.00 $425,000.00 N/A $1,951,832.00 $20,685,450.00 $5,660,588.00 $1,048,492.00 $3,498,746.00
9/14/2018 1:32 PMProject Year TitleTotal Project CostCapital Projects FundCEDC Fund County FundingCrime Control DistrictDrainage Fund FHA/TxDOTArea II Impact Fees (West of 26)TIFUtility Capital FundWastewater Impact FeesWater Impact Fees2020Bransford Water Tank Rehabilitation ‐ Construction $500,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00County Project (TBD) ‐ Construction $800,000.00$400,000.00 $0.00 $400,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Flood Gates Upgrade$425,000.00$0.00 $0.00 $0.00 $0.00 $425,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Glade Road (Phase 1 ‐ SH26 to Manning) ‐ Construction $2,000,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000,000.00 $0.00 $0.00 $0.00Glade Road (Phase 2 ‐ Manning to Pool) ‐ Construction $2,000,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000,000.00 $0.00 $0.00 $0.00John McCain Road and Westcoat Drive Roundabout ‐ Design $175,000.00$175,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Justice Center ‐ Metal Roof Coating $167,200.00$0.00 $0.00 $0.00 $167,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00L.D. Lockett Road Right Turn Ln ‐ Construction $150,000.00$150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00McDonwell School Road Right Turn Ln ‐ Construction $150,000.00$150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00McDonwell School Road and Westcoat Drive Roundabout ‐ Construction $1,400,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,400,000.00 $0.00 $0.00 $0.00 $0.00Pleasant Run Waterline (John McCain North to Bear Creek) ‐ Construction $900,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $900,000.00 $0.00 $0.00Roberts Road ‐ Construction $2,100,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,100,000.00 $0.00 $0.00 $0.00Street Maintenance Program $500,000.00$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Supervisory Control and Data Acquisition (SCADA) Replacement $350,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $350,000.00 $0.00 $0.00Water Project 10: Apple Valley/Rustic Oaks/Bills Lane Water Lines and Road Rehabilitation on Blac$935,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $935,000.00 $0.00 $0.00Water Project 5: Upsize and Replace Water Lines in Brighton Oaks Subdivision and Rehabilitate Str$145,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $145,000.00 $0.00 $0.00Water Project 11: Tinker Road Water Lines ‐ Design $123,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $123,000.00 $0.00 $0.00Sum Of Total Project Cost: $12,820,200.00 $1,375,000.00 $0.00 $400,000.00 $167,200.00 $425,000.00 $0.00 $1,400,000.00 $6,100,000.00 $2,953,000.00 $0.00 $0.00Estimated 9/30/20 Available Balances$8,655,444.98 $0.00 $0.00 $0.00 $551,832.00 $14,585,450.00 $2,707,588.00 $1,048,492.00 $3,498,746.00(+) Year‐end surplus contributions$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00(+) FY21 Budgeted Contribution$1,500,000.00 $0.00 $325,052.00 $1,200,000.00 $0.00 $5,400,000.00 $400,000.00 $60,000.00 $192,000.00Estimated 10/1/20 Available Balances$10,655,444.98 $0.00 N/A $325,052.00 $1,200,000.00 N/A $551,832.00 $19,985,450.00 $3,607,588.00 $1,108,492.00 $3,690,746.002021City Hall ‐ Flooring Rehab$87,808.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $87,808.00 $0.00 $0.00 $0.00County Project (TBD) ‐ Construction $800,000.00$400,000.00 $0.00 $400,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Glade Road (Phase 2 ‐ Manning to Pool) ‐ Construction $2,000,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000,000.00 $0.00 $0.00 $0.00John McCain Road and Westcoat Drive Roundabout ‐ Construction $1,400,000.00$1,400,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Justice Center ‐ Carpet and VCT Tile $88,052.00$0.00 $0.00 $0.00 $88,052.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Justice Center ‐ HVAC Replacement $237,000.00$0.00 $0.00 $0.00 $237,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Pleasant Run Road Bridge at Big Bear (White Chapel Bridge) ‐ Construction $1,200,000.00$0.00 $0.00 $0.00 $0.00 $1,200,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Street Maintenance Program $500,000.00$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Streetlighting for Pedestrian Crosswalks ‐ Construction $50,000.00$50,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Water Project 11: (Partial) Tinker Road Water Lines ‐ Construction $1,110,000.00$450,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $660,000.00 $0.00 $0.00Water Project 12: (Partial) Woodbriar Estate Water Lines Replacement ‐ Design $70,020.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $70,020.00 $0.00 $0.00Water Project 5: Upsize and Replace Water Lines in Brighton Oaks Subdivision and Rehabilitate Str$2,550,000.00$650,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,900,000.00Water Project 6: Upsize and Replace Water Lines in Woodbriar Estates and Quail Crest Subdivision$145,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $145,000.00 $0.00 $0.00WW Project 1: Replace Sewer Lines in Woodbriar Estates and Quail Crest Subdivisions ‐ Design $361,700.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $361,700.00 $0.00 $0.00Sum Of Total Project Cost: $10,599,580.00 $3,450,000.00 $0.00 $400,000.00 $325,052.00 $1,200,000.00 $0.00 $0.00 $2,087,808.00 $1,236,720.00 $0.00 $1,900,000.00Estimated 9/30/21 Available Balances$7,205,444.98 $0.00 $0.00 $0.00 $551,832.00 $17,897,642.00 $2,370,868.00 $1,108,492.00 $1,790,746.00(+) Year‐end surplus contributions$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00(+) FY22 Budgeted Contribution$1,500,000.00 $0.00 $0.00 $0.00 $0.00 $5,400,000.00 $500,000.00 $60,000.00 $192,000.00Estimated 10/1/21 Available Balances$9,205,444.98 $0.00 N/A $0.00 $0.00 N/A $551,832.00 $23,297,642.00 $3,370,868.00 $1,168,492.00 $1,982,746.002022County Project (TBD) ‐ Construction $800,000.00$400,000.00 $0.00 $400,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Library ‐ Flooring Rehab$95,210.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $95,210.00 $0.00 $0.00 $0.00Street Maintenance Program $500,000.00$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Water Projec 12: Partial Woodbriar Estate Water Lines Replacement ‐ Construction $433,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $433,000.00 $0.00 $0.00Water Project 3: New Elevated Water Storage Tank and Associated Distribution Lines ‐ Design $545,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $545,000.00Water Project 6: Upsize and Replace Water Lines in Woodbriar Estates and Quail Crest Subdivision$745,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $745,000.00 $0.00 $0.00WW Project 1: Replace Sewer Lines in Woodbriar Estates and Quail Crest Subdivisions ‐ Constructi$1,900,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,900,000.00 $0.00 $0.00WW Project 5: Quails Path and Chestnut Bend Sewer Line Replacement ‐ Design $91,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $91,000.00 $0.00 $0.00Sum Of Total Project Cost: $5,109,210.00 $900,000.00 $0.00 $400,000.00 $0.00 $0.00 $0.00 $0.00 $95,210.00 $3,169,000.00 $0.00 $545,000.00Estimated 9/30/22 Available Balances$8,305,444.98 $0.00 $0.00 $0.00 $551,832.00 $23,202,432.00 $201,868.00 $1,168,492.00 $1,437,746.00(+) Year‐end surplus contributions$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00(+) FY23 Budgeted Contribution$1,500,000.00 $0.00 $0.00 $0.00 $0.00 $5,400,000.00 $600,000.00 $60,000.00 $192,000.00Estimated 10/1/22 Available Balances$10,305,444.98 $0.00 N/A $0.00 $0.00 N/A $551,832.00 $28,602,432.00 $1,301,868.00 $1,228,492.00 $1,629,746.00
9/14/2018 1:32 PMProject Year TitleTotal Project CostCapital Projects FundCEDC Fund County FundingCrime Control DistrictDrainage Fund FHA/TxDOTArea II Impact Fees (West of 26)TIFUtility Capital FundWastewater Impact FeesWater Impact Fees2023City Hall ‐ Boiler Replacement $99,600.00$99,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00County Project (TBD) ‐ Construction $800,000.00$400,000.00 $0.00 $400,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Street Maintenance Program $500,000.00$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00Water Project 3: New Elevated Water Storage Tank and Associated Distribution Lines ‐ Constructio$4,500,000.00$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $4,500,000.00 $0.00 $0.00 $0.00Woodbriar, Quail Crest Estates Rehabilitation (Companion Project to Water Projects #6 and 12/Po $2,768,000.00$2,768,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00WW Project 5: Quails Path and Chestnut Bend Sewer Line Replacement and Road Rehabilitation ‐ $829,000.00$110,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $719,000.00 $0.00 $0.00Sum Of Total Project Cost: $9,496,600.00 $3,877,600.00 $0.00 $400,000.00 $0.00 $0.00 $0.00 $0.00 $4,500,000.00 $719,000.00 $0.00 $0.00Estimated 9/30/23 Available Balances$6,427,844.98 $0.00 $0.00 $0.00 $551,832.00 $24,102,432.00 $582,868.00 $1,228,492.00 $1,629,746.00(+) Year‐end surplus contributions$500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00 $0.00 $0.00(+) FY24 Budgeted Contribution$1,500,000.00 $0.00 $0.00 $0.00 $0.00 $5,400,000.00 $700,000.00 $60,000.00 $192,000.00Estimated 10/1/23 Available Balances$8,427,844.98 $0.00 N/A $0.00 $0.00 N/A $551,832.00 $29,502,432.00 $1,782,868.00 $1,288,492.00 $1,821,746.00
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5a Agenda Date 10/01/2018 Number Ordinance O-18-2062
Type Ordinance
Department Community Development
Title
Consideration of a zoning change from ML Light Manufacturing district to PUD-C
Planned Unit Development - Commercial district on Lot 1, Block 1, of the Chandler
Addition, located at 1701 John McCain Road, Case ZC18-025
Strategic Plan
4.2 Encourage compatible commercial growth
Explanation
First Reading and Public Hearing
Peggy Finley, the applicant, has submitted a request for a rezoning from ML Light
Manufacturing to the PUD-C Planned Unit Development – Commercial district in order
to allow for a mix of uses on the property. The applicant is proposing additional uses
(general and medical office) and the removal of undesirable uses that are currently
allowed.
Existing Conditions/Background: The subject property is zoned ML and generally
located on the south side of John McCain Road, west of the intersection with Colleyville
Boulevard. The subject property is a developed, platted lot, built in 1998, and is
currently operating as Enhanced Voice Processing.
Proposed Zoning:
Request – The applicant requests to rezone the property currently zoned ML Light
Manufacturing to PUD-C Planned Unit Development – Commercial with the intent to
have greater flexibility in the types of land uses permitted for the existing building.
The ML zoning, the current zoning of the property, does not allow for office and
medical office uses. There are other uses that are currently allowed that are proposed
to be removed to ensure compatibility with the surrounding properties.
Analysis: The requested PUD-C zoning would allow for office and medical uses as well
as a few other uses that are currently not allowed. The modification in uses is intended
to create a transitional zoning from the existing adjacent residential uses to the
existing ML zoning further east. There are no changes proposed at this time to the
overall building or site, rather, just a change in allowable uses.
Existing ML uses, which are allowed under the current zoning and could be considered more intense uses of the property, are proposed to be removed as part of this request.
City Council Agenda Briefing 5a
City of Colleyville Page 2
They include uses such as: car wash auto / self-serve; auto lube shops; and welding
or machine shops.
This proposed PUD-C is an attempt to establish a combination of allowable land uses
which would be typically found in the CPO Professional Office zoning district while also
allowing for the continuation of appropriate ML uses, e.g. Office Showroom.
Approval of the zoning change should not adversely impact surrounding uses or the
character of the neighborhood because the uses being proposed are less intense than
currently allowed in the ML zoning district.
Surrounding Properties: The surrounding properties are primarily developed as light
manufacturing and single family residential uses. The properties to the south and west
are zoned PUD-R and developed with single family residential homes. The property to
the east is zoned ML Light Manufacturing and is undeveloped. The property to the
north is zoned PUD-R and developed with single family residential homes.
Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville,
designates the subject property for commercial development as part of the Colleyville
Boulevard commercial corridor. The use of the property to include general and medical
office use complies with the plan.
Public Notification: Staff mailed notices to all property owners within 500 feet as
well as any Homeowners Associations within 1,000 feet of the subject property
regarding this request. The ISD, where the subject property is located, was notified per
State law. Notice was published in the Fort Worth Star-Telegram as required by State
law and the Land Development Code. To date, no correspondence has been received.
Staff Recommendation: Staff recommends approval of the PUD-C zoning to allow
for revised uses at this location. The use of the property in this manner should not
adversely impact surrounding uses.
Planning & Zoning Commission Recommendation: The Planning & Zoning
Commission recommended approval with changes to 10 uses requiring a Special Use
Permit at their September 10, 2018 meeting by a vote of 4-0.
Financial Impact
There is no fiscal impact for the City
Recommendation
Approve
Attachments
1.Aerial Map
City Council Agenda Briefing 5a
City of Colleyville Page 3
2.Zoning Map
3.Future Land Use Map
4.Statement of Planning Objectives
5.Schedule of Proposed Uses
6.Zoning Exhibit
7.Building Elevations
8.Notification Map
9.Notification List
10.Property Owner Notification
11.Ordinance O-18-2062
JOHN MCCAIN ROAD
H EA TH ER M O R EPRINCE MEADOW D RIVE
PRIMROSE LANEROSEBROOK7207
7015
70107019
1713
7020
7024
7000
7023
1605
1701
7027
7002
1613
7036
7014
7013
7005
7004 1617
7201
1717
1701
7011
7203
7205
7018
7032
7203
7008
7035
7201
1625
7009
1621
1709
1713
7007
1705
7026
1805
7021
7206
7204
1701
7200
6900
1701 1705
7200
7205
1801
7028
1603
7012
1601
7006
7022
1721
7017
1809
7016
1813
7109
7031
1809
1709
7001
1609
2050
7201
1703
7030
Aerial Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC18-025 K
Subject Prop erty
1701 John McCain Road
JOHN MCCAIN ROAD
H EA TH ER M O R EPRINCE MEADOW D RIVE
PRIMROSE LANEROSEBROOKPU D-R
CC-2
PU D-RR-20
ML
7207
7015
70107019
1713
7020
7024
7000
7023
1605
1701
7027
7002
1613
7036
7014
7013
7005
7004 1617
7201
1717
1701
7011
7203
7205
7018
7032
7203
7008
7035
7201
1625
7009
1621
1709
1713
7007
1705
7026
1805
7021
7206
7204
1701
7200
6900
1701 1705
7200
7205
1801
7028
1603
7012
1601
7006
7022
1721
7017
1809
7016
1813
7109
7031
1809
1709
7001
1609
2050
7201
1703
7030
Zoning Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC18-025 K
Subject Prop erty
1701 John McCain Road
JOHN MCCAIN ROAD
H EA TH ER M O R EPRINCE MEADOW D RIVE
PRIMROSE LANEROSEBROOK7207
7015
70107019
1713
7020
7024
7000
7023
1605
1701
7027
7002
1613
7036
7014
7013
7005
7004 1617
7201
1717
1701
7011
7203
7205
7018
7032
7203
7008
7035
7201
1625
7009
1621
1709
1713
7007
1705
7026
1805
7021
7206
7204
1701
7200
6900
1701 1705
7200
7205
1801
7028
1603
7012
1601
7006
7022
1721
7017
1809
7016
1813
7109
7031
1809
1709
7001
1609
2050
7201
1703
7030
Future Land Use Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC18-025 KSubject Prop erty
Resid entia l
Colleyville Blvd Corridor
Ope n Space; Parks
1701 John McCain Road
COMMUNITY DEVELOPMENT SERVICES APPLICATIONPlanned Unit Development (PUD-C) Rezoning RequestProperty: 1701 John McCain RoadZoning Change Request from ML to PUD-CApplicant / Property Owner:EVP Realty, LLC and business entity Enhanced Voice Processing (EVP) occupies the Property.ZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM ML TO PUD-C Statement of Planning Objectives
ZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM ML TO PUD-C STATEMENT OF PLANNING OBJECTIVESDEVELOPMENT SCHEDULEPROPOSED OWNERSHIPExisting improvements – commercial building. No subsequent stages or phases are expected to begin at this time.No change in ownership. Current Ownership is EVP Realty, LLC. (real estate holding company). Occupied by Enhance Voice Processing (EVP).Applicant is submitting the request for rezoning to PUD-C to provide greater flexibility for this property that can only be accomplished with a combination zoning districts provided with a PUD. Requested rezoning will eliminate some existing permitted uses within ML that are not as desirableable (example: automotive related, pawn shops, etc.) and encourage more efficient and aesthetically desirable uses with combined zoning districts based on the size, location, existing improvements, etc. of the Property. Additionally, there are existing permitted uses in the ML zoning that the Applicant is offering to strike in consideration of the PUD-C approval to include CPO permitted uses for the property.Due to the design and existing structure of the building, it is highly suited for office and medical related uses included in CPO zoning category and not permitted in ML. The property is adjacent to existing residential. The PUD-C zoning modification would create a transitional zoning from Residential to PUD-C (which would include CPO permitted uses and modified ML permitted uses for transitional purposes) and then ML zoning to the east.This property additionally has an abundance of trees/landscaping and green open space and the likely highest and best use would be an office or medical related use. Consequently, Applicant is requesting modification to zoning to accommodate those revised permitted uses.Applicant is not requesting change to the General Development Standards set forth in the Land Development Code.Statement of Planning Objectives
ZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM ML TO PUD-C ECONOMIC DEVELOPMENT INFORMATIONTRAFFIC IMPACT ANALYSISNo increased economic impact anticipated at this time. Existing use is primarily office/showroom.Not required. Existing development does not generate significant trips per day and no proposed uses with PUD-C permitted uses would generated the required 1,000+ vehicle trips per day, as determined by the Director of Public Services for this 1 acre parcel with an existing 5,100 sf commercial building.UTILITY PROVISIONSExisting improvements – no modifications to the existing public utilities are required.Statement of Planning Objectives
ZONING EXHIBIT:Applicant and Owner of Record InformationAPPLICANT / OWNER OF RECORD:EVP Realty, LLCPeggy FinleyOwnership Address:1701 John McCain RoadColleyville, Texas 76034Notice Address:806 Caroline LaneSouthlake, Texas 76092ZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM ML TO PUD-C Statement of Planning Objectives
Property Address:1701 John McCain Road, Colleyville
Proposed
CPO CN CC1 CC2 CC3 ML PUD-C
Servants or Caretakers Qtrs.S S
Elect. Substations SSSSSSS
Pub Utl Supply/Storage Yards SSSSSSS
Solid Waste Disposal Sites S S
Telecommunications Towers SSSSSSS
Water Pumping Station SSSSSSS
Wind Driven Generators SSSSSSS
College or Universities SSSSSSS
Community Ctr/Rec. Centers PPPPPPP
Govt. Bldg, Offices/Facilities PPPPPPP
Fire, Police Stations PPPPPPP
Golf Course-Public Owned PPPPPPP
Govt. Maintenance Facilities PPPPPPP
Libraries PPPPPPP
Museums PPPPPPP
Post Office PPPPPPP
Parks and Open Space Areas PPPPPPP
Public Maint./Storage Bldgs.SSSSSSS
Private School Elementary-
Secondary SSSSSSS
Private School -High School SSSSSSS
PUD - Rezoning Application
PUD-C / Requested Permitted Uses
Public and Institutional Uses
Land Use Classification Non-Residential Districts
ACCESSORY USES
UTILITY USES
CPO All standard Uses plus Modified ML Uses
Table 3.24.B - - Schedule of Permitted Principal Uses
Zoning Exhibit for Zoning Change Request from ML to PUD-C
Schedule of Proposed Uses
Proposed
CPO CN CC1 CC2 CC3 ML PUD-C
Public School-Elementary-
Secondary PPPPPPP
Public School-High School PPPPPPP
Religious Institutions PPPPPPP
Accountant's Office PPPPP P
Advertising Agencies PPPPP P
Attorney Offices PPPPP P
Chiropractic Clinics PPPPP
Emergency Clinic (24 hrs)S P P
Engineering, Architect's and
Surveyor's Offices PPPPP P
General Business offices not
listed elsewhere PPPPP P
Insurance Agencies PPPPP P
Management and Public
Relations Services Offices PPPPP P
Optometrist Offices PPPPP
Psychologist Offices PPPPP P
Physician's or Dentist's Office PPP P
Real Estate Agency Offices PPPPP P
Security Broker Offices PPPPP P
Telemarketing Offices PPP P
Title Abstract Offices PPPPP P
Trade or Business Schools SSSPP
Travel Agency/Airline Ticket
Offices.PPPPP P
Public and Institutional Uses (Cont.)
Office Uses
Table 3.24.B - - Schedule of Permitted Principal Uses
Land Use Classification Non-Residential Districts
Zoning Exhibit for Zoning Change Request from ML to PUD-C
Schedule of Proposed Uses
Proposed
CPO CN CC1 CC2 CC3 ML PUD-C
Alcoholic Beverage Sales-Beer and Wine
only. Off Premise Consumption S S S
Alcoholic Beverage Sales-on Premise
Consumption SSS
Package Store Sales-Off Premise
Consumption SSS
Alcohol/Drug Treatment Ctr.S S S S S S
Antique Stores PP
Apparel/Accessory Store PP
Arts/Crafts/Hobby Shops PP
Bakery Stores PP
Banks/Cr.Unions/Financial
Institutions PPP
Barber/Beauty Shops/Day Spa PPP
Bicycle Shops PP P
Books/Stationary/Greeting Card
Shops PPP
Camera or Music Stores PP
Carnivals and Circuses SS
Cemeteries or Mausoleums S S S S S S
Charitable Donation Station SSS
Civic/Social/Fraternal Org.SSPP S
Convenience Store W/Gas S S S S
Copy Centers/Print Shops SSPPPPP
Dance Studio/Martial Arts SSPP P
Day Care Center SSSSS S
Department Store P P
Dry Cleaners Pick-up Stations S P P
Table 3.24.B - - Schedule of Permitted Principal Uses
Land Use Classification Non-Residential Districts
Retail and Service Uses
Zoning Exhibit for Zoning Change Request from ML to PUD-C
Schedule of Proposed Uses
Proposed
CPO CN CC1 CC2 CC3 ML PUD-C
Dry Clean(up to 5K/on site P P
Equip. Rental/Leasing Stores SPP S
Florist Shops PPP
Food Catering PP P
Funeral Homes SSS P S
Furniture/Appliance Stores P P P
Grocery Stores P P
Hardware/elect/plumbing w/o
outside display PPPP P
Hardware/elect/plumbing with
outside display S P P
Hospitals S S S
Hotels and Motels P P
Interior Decoration Stores PPPP P
Jewelry Stores PPP
Locksmiths SSPP P
Mailing and Shipping Stores PPPP P
Meat or Fish Market PPP
Nurseries/Greenhouse with outside
display SPPP S
Pawn Shops P
Pet Stores P P
Pharmacy S P P P
Photography Studios PPPPPPP
Purchasing and/or resale of
precious metals incl jewelry,
gemstones gold, silver and
platinum and not licensed as a
Pawn Shop by St of TX SSS P
Retail and Service Uses (Cont.)
Table 3.24.B - - Schedule of Permitted Principal Uses
Land Use Classification Non-Residential Districts
Zoning Exhibit for Zoning Change Request from ML to PUD-C
Schedule of Proposed Uses
Proposed
CPO CN CC1 CC2 CC3 ML PUD-C
Restaurants/Café/Cafeterias P P P
Restaurants w/drive-in/Drive thru
service P P
Second Hand Good Shop S S S
Self Service Laundry S S S S
Shoe Repair Shops P P P P
Tailor and Alterations Shops P P P P
Vet Clinic w/indoor Kennels PPPP
Vet Clinic w/outdoor Kennel S P P
Video Rental/Sales Store P P P
Wedding Chapels S S S
Adult Entertainment Estab.
Amusement Ctr (indoors)SS
Archery/Firearms Ranges S S
Billiard Parlors S S
Commercial Rec. (outdoors)S S S S S
Fitness Center PPP P
Golf Course-Privately Owned P P P P P P
Golf Driving Range P P
Miniature Golf Course P P
Roller/Ice Skating Rinks S S
Theaters P P
Land Use Classification Non-Residential Districts
Retail and Service Uses (Cont.)
Recreational and Entertainment Uses
See Section 22-5 Code of Ordinances
Table 3.24.B - - Schedule of Permitted Principal Uses
Zoning Exhibit for Zoning Change Request from ML to PUD-C
Schedule of Proposed Uses
Proposed
CPO CN CC1 CC2 CC3 ML PUD-C
Airport/Heliports S S S S S S
Auto Alarm/Stereo/Window Tinting
Stores P P P
Auto Lube Shops S P P
Auto/Motor Vehicle Sales S S S
Auto Parts/Accessory Stores P P P
Auto/Truck/Trailer Rental S S
Auto Upholstery Shops P P
Auto Parking Lots/Garage
(Freestanding)S S S S S S
Auto Repair Shop S S S
Boat/Watercraft Sales/Svc S S S
Bus/Passenger Train Station S S S S
Car Wash Auto/Self Serve S P
Commuter Transit Station S S S S
Gasoline Service Stations S S
LPG/CNG Dispensing Station S S
Motorcycle Sale/Service S S
Paint and Body Shops S S
Park and Ride Facilities S S S S
RR or Motor Freight Terminal S S S
Rec Vehicle Sales/Service S S
Tire and Battery Stores S S S
Truck/Heavy Equip Sales/Svc S S
Vehicle Storage Yards/Facilt.S S S S
Land Use Classification Non-Residential Districts
Automotive and transportation Uses
Table 3.24.B - - Schedule of Permitted Principal Uses
Zoning Exhibit for Zoning Change Request from ML to PUD-C
Schedule of Proposed Uses
Proposed
CPO CN CC1 CC2 CC3 ML PUD-C
Asphalt or Concrete Batching S S S S S S
Appliance Repair Shops SSS
Bldg Material Sale w/o Storage SPP
Commercial Laundry S S
Contractor Office w/Storage
Yard SSS
Contractor Office w/o Storage
Yard PPP
Elec. Assembly/Manufact.P P S
Exterminator Shop SSS
Food Pkg and Manufacturing S S
Furniture/Cabinet Manufact.P P S
Office Showroom P P
Oil/Gas Extraction SSSSSSS
Plum/HVAC/Elec Trade Shop PPP S
Print/Publishing Commercial P P S
Research/Development Labs P P
Scientific Instrument
Assem/Manufacturing P P S
Self Stg (mini-warehouse)S
Upholstery/Furniture Repair PPP S
Warehouse/Dist Facilities S S
Wood, Paper, Leather Prdcts P P S
Manuf not listed elsewhere S S
Welding or Machine Shop P
Land Use Classification Non-Residential Districts
Heavy Commercial, Industrial & Manufacturing Uses
Table 3.24.B - - Schedule of Permitted Principal Uses
Zoning Exhibit for Zoning Change Request from ML to PUD-C
Schedule of Proposed Uses
Site
ZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM ML TO PUD-C
ZONING EXHIBIT:
Adjacent Properties
Aerial
ZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM ML TO PUD-C
Residential Zoning / Uses
ML / Industrial Zoning / Uses
Vacant
Land
ZONING EXHIBIT:
Adjacent Properties
Use/Zoning
ZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM ML TO PUD-C
ZONING EXHIBIT:
Vicinity Map
ZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM ML TO PUD-C
ZONING EXHIBIT:
Vicinity Map
No existing 100-year flood plain identified within the subject
property on survey
ZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM ML TO PUD-C
ZONING EXHIBIT:
Survey
ZONING EXHIBIT:
Legal Description & Gross Area Table
LEGAL DESCRIPTION:
Lot 1, Block 1, Chandler Addition, an addition to the City of Colleyville, Tarrant County, Texas,
according to the Map/Plat recorded in Cabinet A, Slide 3975, Map/Plat Records, Tarrant County,
Texas
GROSS AREA TABLE:
Gross Area (acreage or square feet) of the property for zoning Change:
43,231 square feet / approx. 1 acre
Gross area and floor area of existing building and its percentage of the total property area:
5,100 sf (Source: Tarrant Appraisal District)
11.8% of total property area
Gross area of streets, sidewalks and other paved surfaces and its percentage of the total
property area:
Existing improvements
21,000 sf (estimation of existing paved sidewalks, parking, patio
Gross area of open space and its percentage of the total property area:
Existing improvements
17,000 sf (estimation of existing open/green space)
40% of total property area (approximate calculation –significant open green
space, trees, landscaping areas as shown on the survey and site plan.
ZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM ML TO PUD-C
ZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM ML TO PUD-C
ZONING EXHIBIT:
Site Plan
Existing Improvements
Storage
Building
16’ x 8’
Dumpster
Patio Area
ZONING EXHIBIT:
Aerial
Existing Improvements
Site
ZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM ML TO PUD-C
Existing Improvements visible:
Parking / Drive Lane
Building Rooftop view
Monument sign
Tree Coverage
North Building ElevationSecondary building entrance fronting John McCain Road.East Building ElevationPrimary building entrance and drivePlus adjacent vacant landZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM ML TO PUD-C ZONING EXHIBIT:Existing Building ElevationsBuilding Elevations
Primary Drive Area(NOTE: Shared access with adjacent vacant parcel.)ZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM ML TO PUD-C ZONING EXHIBIT:Existing Building ElevationsBuilding Elevations
Original Building Design reference information. Year of Construction: 1998ZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM ML TO PUD-C ZONING EXHIBIT:Existing Building ElevationsBuilding Elevations
ZONING EXHIBIT FOR ZONING CHANGE REQUEST FROM ML TO PUD-C ZONING EXHIBIT:Existing Building ElevationsBuilding Elevations
JOHN MCCAIN ROAD
H EATH ER M O R ECALDWELLCREEKDRIVEM ILTOND RIVEPRINCE MEA DOW DRIV E
MARANATHA COURTPRIMROSE LANEROSEBROOKPEBBLE HILL DRIVEBROOKEDRIVE7207
7015
70107019
1713
1821
7020
7024
7208
1901
7000
7023
17017027
7206
7209
7207
7002
7036
7014
7204
7013
6811
7005
7004
7201
1507
1513 1717
1701
7204
7011
7213
7203
7205 7210
70187032
7205
7203
7008
7035
7201
6908
6816
7212
7009
1709
7209
17137007
1705
7026
1805
7021
72067204
1701
7215
1511
7200
6900
1908
7205
7200
1815
7205
7208 7204
6808
1801
7028
7200
6812
6800
7012
1601
7211
7006
7022
1721
7017
7212
1809
6930
7016
6301
1813
7109
7031
1509
1690
1809
1505
1709
7001
7107
7208
1515
7209
2050
7201
1703
7030
Notification Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC18-025 K
Subject Prop erty
500ft Buffer
Properties within 50 0ft
1701 John McCain Road
Owner Name Owner Address Owner City Owner Zip Situs Address
YEARGIN LIVING TRUST 7015 ROSEBROOK COLLEYVILLE, TX 76034 7015 ROSEBROOK
BIRGELAITIS, DANIEL 7010 PRIMROSE LN COLLEYVILLE, TX 76034 7010 PRIMROSE LN
BOONE, ROBERT G 7019 ROSEBROOK COLLEYVILLE, TX 76034 7019 ROSEBROOK
WOLTER, WILLIAM 1713 PRINCE MEADOW DR COLLEYVILLE, TX 76034 1713 PRINCE MEADOW DR
WOOD, GAYLE S 7020 ROSEBROOK COLLEYVILLE, TX 76034 7020 ROSEBROOK
PHILLIPS, RAMON D 7024 ROSEBROOK COLLEYVILLE, TX 76034 7024 ROSEBROOK
CAPELLO, MELISSA A 7023 ROSEBROOK COLLEYVILLE, TX 76034 7023 ROSEBROOK
WARD, JAMES D 1605 HEATHERMORE COLLEYVILLE, TX 76034 1605 HEATHERMORE
EVP REALTY LLC 806 CAROLINE LN SOUTHLAKE, TX 76092 1701 JOHN MCCAIN RD
BORKOWSKI, R E 7027 ROSEBROOK COLLEYVILLE, TX 76034 7027 ROSEBROOK
EVANS, STEVE 7002 PRIMROSE LN COLLEYVILLE, TX 76034 7002 PRIMROSE LN
ALEX MICHAEL MCCLURE GS-TRUST 1613 HEATHERMORE COLLEYVILLE, TX 76034 1613 HEATHERMORE
AKSAMIT, PAUL V 7036 ROSEBROOK COLLEYVILLE, TX 76034 7036 ROSEBROOK
MILLER, DEBBIE 7014 PRIMROSE LN COLLEYVILLE, TX 76034 7014 PRIMROSE LN
WHITE, HOWARD R 7013 PRIMROSE LN COLLEYVILLE, TX 76034 7013 PRIMROSE LN
JAMIESON, JENNIFER D 7005 PRIMROSE LN COLLEYVILLE, TX 76034 7005 PRIMROSE LN
SELLERS, FRANK DAVID BUD 2520 K AVE STE 700-287 PLANO, TX 75074 7004 ROSEBROOK
SAWYERS, NORMA ANN 1617 HEATHERMORE COLLEYVILLE, TX 76034 1617 HEATHERMORE
PURGETT, THOMAS J 7201 MAJESTIC MNR COLLEYVILLE, TX 76034 7201 MAJESTIC MNR
LILLEY, GENE T 1717 HEATHERMORE COLLEYVILLE, TX 76034 1717 HEATHERMORE
TOTAL E&P USA REAL ESTATE LLC PO BOX 17180 FORT WORTH, TX 76102 1701 JOHN MCCAIN RD
CASTILLO, ROGER 7011 ROSEBROOK COLLEYVILLE, TX 76034 7011 ROSEBROOK
OLSON, STEVEN 7203 PEBBLE HILL DR COLLEYVILLE, TX 76034 7203 PEBBLE HILL DR
ADLER, ERIC K 7205 BALMORAL DR COLLEYVILLE, TX 76034 7205 BALMORAL DR
RADCLIFFE, LAWRENCE 7018 PRIMROSE LN COLLEYVILLE, TX 76034 7018 PRIMROSE LN
DECKER, SCOTT 7032 ROSEBROOK COLLEYVILLE, TX 76034 7032 ROSEBROOK
SIPPLE, GEOFFREY R 7008 ROSEBROOK COLLEYVILLE, TX 76034 7008 ROSEBROOK
MCCORMICK, BRIAN W 7035 ROSEBROOK COLLEYVILLE, TX 76034 7035 ROSEBROOK
SPAHR, AARON C 7201 BALMORAL DR COLLEYVILLE, TX 76034 7201 BALMORAL DR
ELDRIDGE, MICHELLE 1625 HEATHERMORE COLLEYVILLE, TX 76034 1625 HEATHERMORE
CORDER, MARK 7009 PRIMROSE LN COLLEYVILLE, TX 76034 7009 PRIMROSE LN
WARNER, BURDETTE LEE 1621 HEATHERMORE COLLEYVILLE, TX 76034 1621 HEATHERMORE
MAYO, ROBERT D 1709 PRINCE MEADOW DR COLLEYVILLE, TX 76034 1709 PRINCE MEADOW DR
KOUZES, STEPHEN 1713 HEATHERMORE COLLEYVILLE, TX 76034 1713 HEATHERMORE
GRIFFITH, ADRON N 7007 ROSEBROOK COLLEYVILLE, TX 76034 7007 ROSEBROOK
MURRAY, MICHAEL J 1705 PRINCE MEADOW DR COLLEYVILLE, TX 76034 1705 PRINCE MEADOW DR
PANNO, RALPH 7026 PRIMROSE LN COLLEYVILLE, TX 76034 7026 PRIMROSE LN
CIKOTA, LEON D 1805 PRINCE MEADOW DR COLLEYVILLE, TX 76034 1805 PRINCE MEADOW DR
GALE, JANICE SHEILA 7021 PRIMROSE LN COLLEYVILLE, TX 76034 7021 PRIMROSE LN
OTANO, ANDRES H 7206 BROOKE DR COLLEYVILLE, TX 76034 7206 BROOKE DR
VILLAS AT CALDWELL CREEK HOA PO BOX 293 COLLEYVILLE, TX 76034 7030 PRIMROSE LN
WROBLE, MICHAEL J 7204 BALMORAL DR COLLEYVILLE, TX 76034 7204 BALMORAL DR
PATEL, KETAN V 1701 PRINCE MEADOW DR COLLEYVILLE, TX 76034 1701 PRINCE MEADOW DR
GRACE PROPERTIES DFW LLC 4843 COLLEYVILLE BLVD STE 251- COLLEYVILLE, TX 76034 7200 MAJESTIC MNR
TOTAL E&P USA REAL ESTATE LLC PO BOX 17180 FORT WORTH, TX 76102 6900 COLLEYVILLE BLVD
TENNERY, PATRICIA A 1701 HEATHERMORE COLLEYVILLE, TX 76034 1701 HEATHERMORE
BALSER, ROGER H 7205 MAJESTIC MNR COLLEYVILLE, TX 76034 7205 MAJESTIC MNR
KANE, MICHAEL B 1705 HEATHERMORE COLLEYVILLE, TX 76034 1705 HEATHERMORE
AVARY, CODY 7200 BALMORAL DR COLLEYVILLE, TX 76034 7200 BALMORAL DR
GAMMON, ROBERT J PO BOX 794 COLLEYVILLE, TX 76034 7205 PEBBLE HILL DR
ROSCHMANN, PETER 7208 BALMORAL DR COLLEYVILLE, TX 76034 7208 BALMORAL DR
JUETTEN, CHRISTOPHER M 7204 MAJESTIC MNR COLLEYVILLE, TX 76034 7204 MAJESTIC MNR
SCHULTZ, ERIC 1801 PRINCE MEADOW DR COLLEYVILLE, TX 76034 1801 PRINCE MEADOW DR
WEBER, GLENN C 7028 ROSEBROOK COLLEYVILLE, TX 76034 7028 ROSEBROOK
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 1603 HEATHERMORE
SEIFERT, NELDA E 2849 VOLTERRA WAY KELLER, TX 76248 7012 ROSEBROOK
ANDERSON, JOE S 1601 HEATHERMORE COLLEYVILLE, TX 76034 1601 HEATHERMORE
DRAUTZ, EUGENE D 7006 PRIMROSE LN COLLEYVILLE, TX 76034 7006 PRIMROSE LN
MACAULAY, ANDREW 7022 PRIMROSE LN COLLEYVILLE, TX 76034 7022 PRIMROSE LN
NORTHEAST PROPERTIES INC PO BOX 611 COLLEYVILLE, TX 76034 1721 JOHN MCCAIN RD
WINTERBERG, FERRIS 7017 PRIMROSE LN COLLEYVILLE, TX 76034 7017 PRIMROSE LN
VILLAS AT CALDWELL CREEK HOA PO BOX 293 COLLEYVILLE, TX 76034 7027 PRIMROSE LN
NELSON, ARNOLD E 5800 HUNTER TR COLLEYVILLE, TX 76034 1809 JOHN MCCAIN RD
FINDLEY, DAVID V 7016 ROSEBROOK COLLEYVILLE, TX 76034 7016 ROSEBROOK
VILLAS AT CALDWELL CREEK HOA PO BOX 293 COLLEYVILLE, TX 76034 1620 HEATHERMORE
ANDERSON, DAVID 1813 PRINCE MEADOW DR COLLEYVILLE, TX 76034 1813 PRINCE MEADOW DR
BYERLY, JEFFREY S 7109 PEBBLE HILL DR COLLEYVILLE, TX 76034 7109 PEBBLE HILL DR
MARTENS, ROBERT E 7031 ROSEBROOK COLLEYVILLE, TX 76034 7031 ROSEBROOK
VILLAS AT CALDWELL CREEK HOA PO BOX 293 COLLEYVILLE, TX 76034 1700 HEATHERMORE
VILLAS AT CALDWELL CREEK HOA PO BOX 293 COLLEYVILLE, TX 76034 7040 ROSEBROOK
HUGHES, CHARLES 1809 PRINCE MEADOW DR COLLEYVILLE, TX 76034 1809 PRINCE MEADOW DR
STAGGS, GARY M 1709 HEATHERMORE COLLEYVILLE, TX 76034 1709 HEATHERMORE
LANKFORD, CHARLES 7001 PRIMROSE LN COLLEYVILLE, TX 76034 7001 PRIMROSE LN
PRUITT, DENNIS P 1609 HEATHERMORE COLLEYVILLE, TX 76034 1609 HEATHERMORE
REGIONAL RAIL ROW CO PO BOX 660163 DALLAS, TX 75266 2050 JOHN MCCAIN RD
BROUSSARD, JAMES C 7201 PEBBLE HILL DR COLLEYVILLE, TX 76034 7201 PEBBLE HILL DR
VILLAS AT CALDWELL CREEK HOA PO BOX 293 COLLEYVILLE, TX 76034 1703 HEATHERMORE
RAMAN CHANDLER PROPERTIES PO BOX 611 COLLEYVILLE, TX 76034 7030 ROSEBROOK
PEBBLE HILL PLANTATION ESTATES P.O. Box 911 COLLEYVILLE, TX 76034 COURTESY NOTICE
TIMARRON-CASCADES AT TIMARRON 700 Wentwood Drive SOUTHLAKE, TX 76092 COURTESY NOTICE
VILLAS AT CALDWELLS CREEK, THE P.O. Box 293 COLLEYVILLE, TX 76034 COURTESY NOTICE
CALDWELL'S CREEK ADDITION P.O. Box 682 COLLEYVILLE, TX 76034 COURTESY NOTICE
MONTERRA ADDITION 6811 Milton Dr COLLEYVILLE, TX 76034 COURTESY NOTICE
GRAPEVINE COLLEYVILLE ISD 3051 IRA E WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED
FINDLEY, PEGGY 806 CAROLINE LN SOUTHLAKE, TX 76092 APPLICANT
Public hearing notices were mailed on August 24, 2018 by Araceli Botello
Notification List
NOTICE OF PUBLIC HEARING
Zoning Case Number: ZC18-025 Applicant: Peggy Finley Owner: EVP Realty, LLC Location: 1701 John McCain Road Property Description: Lot 1, Block 1, of the Chandler Addition Present Zoning: ML Light Manufacturing
Request: Consideration of a zoning change from ML Light Manufacturing district to
PUD-C Planned Unit Development - Commercial district. The purpose is to
allow for the additional uses of general office and medical office in the existing
building.
The City of Colleyville has scheduled public hearings concerning the above referenced request on the following
dates and location:
Planning and Zoning Commission Meeting: Monday, September 10, 2018 at 7:00 p.m.
City Council Meetings: Tuesday, October 1, 2018 & Tuesday, October 16, 2018 at 7:30 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
This notice has been sent to all owners of real property within 500 feet of the request as such ownership appears
on the last approved tax roll and all homeowners associations within 1000 feet. Approval by the Planning and
Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial
of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days
from the date of action by the Commission. If appealed, the request will be placed on the next available City
Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the
Commission for approval by the City Council may be more restrictive than those described in this notice.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change
request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit
written comments prior to the public hearing, to the address below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to
the public hearing, State law provides that the approval of the zoning change request shall require the approval of a
super majority vote by City Council.
The application is on file for public examination in the Community Development Department at 100 Main Street,
Colleyville, Texas. A brief project description can be found online on the Active Development Case map:
https://www.colleyville.com/zoning.html. For additional information, please contact the Community Development
Department at 817.503.1052. Please reference the zoning case number when requesting information.
Ben Bryner
Director of Community Development
bbryner@colleyville.com
ORDINANCE O-18-2062
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP BY CHANGING THE ZONING ON 0.9924 ACRES ON LOT 1, BLOCK
1, OF THE CHANDLER ADDITION, LOCATED AT 1701 JOHN MCCAIN
ROAD FROM THE ML LIGHT MANUFACTURING ZONING DISTRICT TO
THE PUD-C PLANNED UNIT DEVELOPMENT COMMERCIAL ZONING
DISTRICT; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) AND PROVIDING AN
EFFECTIVE DATE
WHEREAS,the City of Colleyville has received an application for a rezoning
under Case No. ZC18-025; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various original
zoning districts and appropriate regulations be enforced therein
and to recommend a new zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such districts
in accordance with a comprehensive plan designed to lessen
congestion in the streets; to secure safety from fire, panic, and
other dangers; to promote health, general welfare; to provide
adequate light and air; to prevent the overcrowding of land; to
avoid undue concentration of population; to facilitate the
adequate provision of transportation, water, sewerage, schools,
parks and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration, among other things, to the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS,the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
by publication and otherwise, and after holding due hearings and
affording a full and fair hearing to all the property owners
Ordinance O-18-2062
Page 2 of 4
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in zoning
should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT all the foregoing premises and findings are found to be
true and correct and are incorporated into the body of this
ordinance as if copied in their entirety.
Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
changing the zoning on 0.9924 acres on Lot 1, Block 1, of the
Chandler Addition, located at 1701 John McCain Road from the
ML Light Manufacturing zoning district to the PUD-C Planned
Unit Development Commercial zoning district, as depicted in the
attached Exhibit “A” and Exhibit “C”, and as described in Exhibit
“B”.
Sec. 3.THAT the Official Zoning Map of the City of Colleyville be
amended to incorporate the zoning change approved herein.
Sec. 4.THAT the above described tract of land shall be subject to the
following conditions:
1. GENERAL
a. The purpose of this PUD-C is to allow the use of general
office and medical office in the existing building.
b. This development shall be generally consistent with the
Statement of Planning Objectives, Exhibit “B”.
c. The proposed development is subject to all the
regulations contained in the Land Development Code,
except as amended by this Ordinance.
2. Schedule of Proposed Uses
a.The development shall be generally consistent with the
schedule of proposed uses, Exhibit “C”.
Ordinance O-18-2062
Page 3 of 4
Sec. 5.THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 6.THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the
same penalty as provided for in the Comprehensive Zoning
Ordinance of the City of Colleyville, and upon conviction shall
be punishable by a fine not to exceed the sum of Two Thousand
Dollars ($2,000.00) for each offense.
Sec. 7.THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 8.THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 9.THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public
interest, comfort and general welfare, and requires that this
ordinance shall take effect immediately from and after its
passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 1st day of October
2018.
The second reading and public hearing being conducted on the 16th day of
October 2018.
PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___
ABSTENTIONS ON THIS THE 16TH DAY OF OCTOBER 2018.
Ordinance O-18-2062
Page 4 of 4
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood _____
Place 1, Tammy Nakamura Place 5, Chuck Kelley _____
Place 3, Kathy Wheat Place 6, Callie Rigney _____
Place 4, George Dodson
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Whitt Wyatt
City Attorney
Exhibit “A” – Location and Zoning Map
Exhibit “B” – Statement of Planning Objectives
Exhibit “C” – Schedule of Proposed Uses
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City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number Agenda Date 10/01/2018 Number Resolution R-18-4294
Type Resolution
Department Community Development
Title
Consideration of a final plat for Lots 1, 2, and 3X, Block 1, Old Grove Addition, Phase
II, located at 105 and 103 John McCain Road and 7189 Cast Iron Forest Trail, Case
PC17-004
Strategic Plan
There is no Strategic Plan connection for this item.
Explanation
This item remained tabled at the September 18, 2018 City Council meeting.
This item remained tabled at the September 4, 2018 City Council meeting.
This item remained tabled at the August 21, 2018 City Council meeting.
This item was tabled at the August 7, 2018 City Council Meeting.
Reading and Public Hearing
Kevin Kessler, the applicant, requests approval of a final plat for Lots 1, 2, and 3X,
Block 1, Old Grove Addition on approximately 2.20 acres, located at 105 and 103 John
McCain Road and 7189 Cast Iron Forest Trail. The applicant proposes to combine and
redevelop 2 lots, an old right-of-way area, and an open space lot into 2 single-family
residential lots and an open space lot. The old right-of-way area will be abandoned as
part of the plat.
Existing Conditions/Background: The subject property is currently zoned PUD-R
Planned Unit Development – Residential district and is a combination of Lots 1 & 2,
Block 1, Neidholt Addition, and old right-of-way area, and Lot 2X, Block E, Old Grove
Addition. The property is generally located east of Cast Iron Forest Trail and southwest
of John McCain Road as it turns north. The property is currently undeveloped. The plat
up for consideration proposes to combine and redevelop the property for future
residential development on 2 lots and an open space lot.
Lot Dimensions and Setbacks:
Per Ordinances O-04-1475, Lot Requirements and Setbacks, the PUD zoning
City Council Agenda Briefing
City of Colleyville Page 2
regulations require the following standards:
Minimum Lot Area: 13,000 square feet
Average Lot Area: 16,000 square feet
Minimum Lot Width: 90 feet
Minimum Lot Depth: 120 feet
Minimum Front Yard Setback: 25 feet
Minimum Side Yard Setbacks: 10 feet
Minimum Rear Yard Setback: 25 feet
As submitted, the proposed plat meets all of the requirements of the PUD-R zoning and
the Land Development Code.
Surrounding Development: The properties to the north, south, and west are zoned
PUD-R Planned Unit Development – Residential district and primarily developed with
single family homes. The property to the east is zoned R-30 Single Family Residential
district and developed with a single family home. There is a large retention/detention
pond adjacent to the south.
Analysis: The property is located at the northeast side of the Old Grove neighborhood.
The PUD-R zoning approved in 2004 originally planned for 4 lots. The proposal has
reduced the lot number to 2 lots for single-family residential development.
The proposed Final Plat also includes a small open space lot adjacent to an existing
Emergency Access Easement and drive lane.
Finally, an old right-of-way area is currently unused with no improvements existing.
The approval of the Final Plat will include the abandonment of the right-of-way and the
area incorporated into the lot area of the proposed area of Lot 1.
Fees: Park Land Dedication fees are required in the amount of $1,802 per residential
lot. Park Land Dedication fees are due prior to filing the plat for record. Impact Fees
are also required per Chapter 13 (Impact Fees) of the Land Development Code and are
due prior to the issuance of a Building Permit.
Tree Preservation: Any subdivision of the subject property must comply with
Chapter 5 (Tree Preservation) of the Land Development Code. Where any tree is slated
for removal, no site grading, dirt disturbance or new construction may occur on the
property until a Tree Removal Permit has been issued that is associated with an
approved Tree Preservation Plan.
In addition to the requirements for submittal of a Tree Removal Permit and Tree
Preservation Plan, future development on the site must maintain the minimum existing
protected tree canopy coverage as required in Chapter 5.
City Council Agenda Briefing
City of Colleyville Page 3
Public Notification: Staff mailed notices to all property owners within 200 feet of the
subject property on Friday, March 23, 2018. Notice was published in the Fort Worth
Star-Telegram as required by State law and the Land Development Code on Saturday,
March 24, 2018. To date, three correspondences in opposition have been received for
this item.
Staff Recommendation: The proposed Final Plat meets the requirements of the Land
Development Code, staff recommends approval.
Planning & Zoning Commission Recommendation: The Planning & Zoning
Commission recommended approval at their July 9, 2018 meeting by a vote of 5-0.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Aerial Map
2.Zoning Map
3.Future Land Use Map
4.Plat Exhibit
5.Ordinance O-04-1475
6.Notification Map
7.Notification List
8.Property Owner Notification Letter
9.Letters of Opposition
10.Resolution R-18-4294
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Aerial Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC17-004 K
Subject Property
105 & 103 John McCain Rd and 7189 Cast Iron Forest Trl
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AG R-40
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Zoning Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC17-004 K
Subject Property
105 & 103 John McCain Rd and 7189 Cast Iron Forest Trl
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Future Land Use Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC17-004 K
Subject Property
105 & 103 John McCain Rd and 7189 Cast Iron Forest Trl
“”OLD GROVE ADDITION,PHASE IID.J. BEDDO SURVEYABSTRACT NO. 232MARY M. FREEMAN SURVEYABSTRACT NO. 533WILLIAM E. CROOKS SURVEYABSTRACT NO. 295Plat Exhibit
RIVERPATHJOHN
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OLD G R O V E R D
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Notification Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC17-004 K
Subject Property
200ft Buffer
Properties within 200ft
105 & 103 John McCain Rd and 7189 Cast Iron Forest Trl
Owner Name Owner Address Owner City Owner Zip Situs Address
JOHNSON, MARK 203 COLDEN CT COLLEYVILLE, TX 76034 203 COLDEN CT
BATTLES, BRANDON 101 JOHN MCCAIN RD COLLEYVILLE, TX 76034 101 JOHN MCCAIN RD
TOLL DALLAS TX LLC 250 GIBRALTAR RD HORSHAM, PA 19044 105 STILLWATER CIR
ALLEN, LEROY 101 STILLLWATER CIR COLLEYVILLE, TX 76034 101 STILLWATER CIR
TOLL DALLAS TX LLC 250 GIBRALTAR RD HORSHAM, PA 19044 105 JOHN MCCAIN RD
FREIG, JOSE 104 HAWKS RIDGE TRL COLLEYVILLE, TX 76034 104 HAWKS RIDGE TR
BOLTON, JONATHON 202 COLDEN CT COLLEYVILLE, TX 76034 202 COLDEN CT
HA, THANH THUC 100 HAWKS RIDGE TR COLLEYVILLE, TX 76034 100 HAWKS RIDGE TR
LAW, JAMES 109 STILLWATER CIR COLLEYVILLE, TX 76034 109 STILLWATER CIR
RAU, SUSAN 7105 CAST IRON FOREST TRL COLLEYVILLE, TX 76034 7105 CAST IRON FOREST TR
TOLL DALLAS TX LLC 250 GIBRALTAR RD HORSHAM, PA 19044 103 JOHN MCCAIN RD
ALLEN, CARL E 200 COMPTON CT COLLEYVILLE, TX 76034 200 COMPTON CT
KELLY, JOHN 105 WATERFALL CT COLLEYVILLE, TX 76034 105 WATERFALL CT
CLARK, EDWARD D 104 WATERFALL CT COLLEYVILLE, TX 76034 104 WATERFALL CT
TOLL DALLAS TX LLC 250 GIBRALTAR RD HORSHAM, PA 19044 7189 CAST IRON FOREST TR
HIGHTOWER, ROXANNE S 104 JOHN MCCAIN RD COLLEYVILLE, TX 76034 104 JOHN MCCAIN RD
ETTA, ANITA B 101 WATERFALL CT COLLEYVILLE, TX 76034 101 WATERFALL CT
OLD GROVE MAINTENENCE ASSN 1800 PRESTON PARK BLVD STE 101 PLANO, TX 75093 6901 CAST IRON FOREST TR
RIACH, STEVEN E 7109 JOHN MCCAIN RD COLLEYVILLE, TX 76034 7109 JOHN MCCAIN RD
DAWSON, WESLEY 406 PECAN DR IRVING, TX 75061 7215 JOHN MCCAIN RD
WESTMAN, GARY A 2812 COTSWOLD CT KELLER, TX 76248 100 WATERFALL CT
OLD GROVE MAINTENENCE ASSN 1800 PRESTON PARK BLVD STE 101 PLANO, TX 75093 317 OLD GROVE RD
OLD GROVE ADDITION P.O. Box 1481 COLLEYVILLE, TX 76034 COURTESY NOTICE
WESTMONT ADDITION 5751 KROGER DRIVE KELLER, TX 76244 COURTESY NOTICE
KELLER ISD 350 KELLER PARKWAY KELLER, TX 76248 STATE REQUIRED
GRAPEVINE-COLLEYVILLE ISD 3051 IRA E. WOODS AVE GRAPEVINE, TX 76051 STATE REQUIRED
KESSLER, KEVIN 1999 BRYAN STREET, SUITE 1200 DALLAS, TX 75201 APPLICANT
Notification List
NOTICE OF PUBLIC HEARING
Zoning Case Number: PC17-004
Owner: Toll Dallas TX LLC
Applicant: Kevin Kessler
Location: 105 & 103 John McCain and 7189 Cast Iron Forest Trail
Property Description: Lots 1 and 2, Block 1, of the Neidholt Addition, Lot 2X, Block E, of the Old
Grove Addition, and existing dedicated Right of Way
Present Zoning: PUD-R Planned Unit Development Residential District
Request: Consideration of a Final Plat for Lots 1, 2, and 3X, Block 1, Old Grove Addition,
Phase II, located at 105 & 103 John McCain Road and 7189 Cast Iron Forest
Trail. The purpose of the plat is to combine the 3 properties into 2 Single
Family Residential lots and 1 open space lot.
The City of Colleyville has scheduled public hearings concernin g the above referenced request on the following
dates and location:
Planning and Zoning Commission Mee ting: Monday, April 9, 2018 at 7:00 p.m.
City Council Meeting: Tuesday, May 1, 2018 at 7:30 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
This notice has been sent to all owners of real pr operty within 200 feet of the request as such ownership appears
on the last approved tax roll and all homeowners associations within 500 feet. Action by the Planning and Zoning
Commission serves as a recommendation to the City Council and is not a final action on the request .
The application is on file for public examination in the Community Development Department at 100 Ma in Street,
Colleyville, Texas. A brief project description can be found onl ine on the Active Development Case map:
https://www.colleyville.com/zoning.html. For additional information, please contact the Community Develo pment
Department at 817.503.1056. Please reference the zoning case number when requesting information.
Felix Landry
Principal Planner
flandry@colleyville.com
Opposition to Final Plat for Lots 1, 2 and 3X, Block 1, Old Grove Addition, Phase II
Page 1 of 5
Jennifer Johnson j
T
o
Kathy
Wheat kwheat@colleyville.com, rnewton rnewton@colleyville.com,blindamood blindamood@colleyvill
e.com, tnakamura tnakamura@colleyville.com,gdodson gdodson@colleyville.com, ckelley ckelley@c
olleyville.com, crigney crigney@colleyville.com
C
c
Mark ICE: Johnson Susan Rau/ Psa ,Richard
Freitag Beth Battles
All,
My husband, Mark and I have spoken at two of the P&Z meetings, voicing our opposition to the Toll
Brothers plans for the two lots on Cast Iron Forest Trail in the Old Grove subdivision. We will be out of
town during the next City Council meeting, so wanted to send in our written opposition.
We are very concerned about the proposed dry retention pond and the risk to the health of neighboring
homeowners and their property if the dry retention pond is not maintained. We are all at the mercy of the
homeowner to maintain the pond, with no recourse if they do not. The drainpipe for this pond will be 18”
wide, in the retaining wall at the back of the property, and needs to be left open to ensure correct water
flow. If the homeowner has small children, or pets, this will be a safety issue, and we are very concerned
they will put fencing over the hole to keep their pets/children safe.
Our second opposition to this plan is that there are large oak trees along both the HOA easement
(East/West) (below left photo), and a 100 year old Post Oak in our backyard (below right photo) within the
easement (North/South) and planned drainage area that will have roots damaged when the drainage
pipes are installed. During the 5 years we have owned our house, we have spent over $2,000 treating
our Post Oak, as it was very sick when we bought the lot. I don’t think it can survive having a good
portion of its’ root structure damaged.
Lastly, and I mentioned this when I spoke at the P&Z meeting in July, Toll Brothers as not been a good
partner to your citizens during this process. On two separate occasions Greg Powell with Toll Brothers
told my husband and I that they had no obligation to us during this process, because they were allowed to
use the easement. Other representatives from Toll Brothers have since indicated that they will replace
our fence, substantial bushes along the fence line, and a portion of our driveway; however given how we
were initially treated, we are very concerned to what extent our property will be restored.
Thank you for your consideration.
Jennifer and Mark Johnson
203 Colden Court
Colleyville TX 76034
Opposition to Final Plat for Lots 1, 2 and 3X, Block 1, Old Grove Addition, Phase II
Page 2 of 5
Beth Battles
T
o
kwheat kwheat@colleyville.com, rnewton rnewton@colleyville.com,blindamood blindamood@colleyvi
lle.com, tnakamura tnakamura@colleyville.com,gdodson gdodson@colleyville.com, ckelley ckelley@
colleyville.com, crigney crigney@colleyville.com
C
rauprofit Jennifer Johnson
Dear Mayor Newton and Members of the City Council,
My husband, Brandon, and I live at 101 John McCain Rd., the property adjacent to the proposed final plat
of two lots in Old Grove. We want to voice our opposition to the replat proposal because we are opposed
to the proposed drainage plan. These two lots slope towards our property.
We have had drainage problems across our property since Old Grove was constructed. Our lot was
initially one lot in the three-lot Neidholdt subdivision. The other two lots were owned by single family, sold
to David Bagwell, and replatted into Old Grove. Against our vehement opposition, the Council at the time
approved the replatting, based in some measure on some verbal promises from David Bagwell of fencing
along our western property line, a gate in the front, and enhanced landscaping. None of that, of course,
came to be.
We learned only recently that when Old Grove was approved by the council, the land in question never
had final plat approval, so no drainage plan was considered by the city. It is clearly very difficult to find a
solution to appropriate drainage for these lots. Since the rest of Old Grove has been developed, the
drainage for these two lots must be retrofitted into the design, and we are skeptical of the proposed
solution.
We share the concern of our neighbors about the health and maintenance issues of the proposed dry
detention pond and to the significant tree damage that will result in completing this drainage plan. Trees
will be removed and damaged in constructing the drainage pipe across the easement of Old Grove that
runs behind (on the south edge) of our proper (top picture below). Our neighbors, the Johnsons,
reference a Post Oak on their property that we saved when the sewer line was constructed by allowing
David Bagwell to put the manhole on the southeast corner of our property. it would be a shame to save
the tree only to lose it now. If the development is approved, existing old oak trees on the property are at
risk due to residential over-watering of landscapes.
We did have discussions with Toll Brothers about possible solutions to mitigate the tree loss and damage
by running a drainage easement across our property, but ultimately felt that such an easement would limit
our own use of our lot as well that of future owners.
We hope that you will oppose this plan. The area in question is a lovely, wild place that would best serve
the citizens living in and around Old Grove to remain as a park or wild space.
Thank you for your consideration,
Beth and Brandon Battles
101 John McCain Rd.
Colleyville, TX 76034
Opposition to Final Plat for Lots 1, 2 and 3X, Block 1, Old Grove Addition, Phase II
Page 3 of 5
Susan Rau
T
o
kwheat kwheat@colleyville.com, rnewton rnewton@colleyville.com,blindamood blindamood@colleyvi
lle.com, tnakamura tnakamura@colleyville.com,gdodson gdodson@colleyville.com, ckelley ckelley@
colleyville.com, crigney crigney@colleyville.com
C
Ben Bryner bbryner@colleyville.com rauprofit Jennifer
Johnson j Beth Battles Richard Freitag
Dear Mayor Newton & Colleyville City Council Members:
My husband, Dick Freitag and I live at 7105 Cast Iron Forest Trail in Colleyville. Our home was built by
Toll Brothers and we closed in July 2016. Dick and I were unable to attend the Council's meeting on
August 7. I was at Mayo Clinic in Minnesota, where I am undergoing treatment.
Dick and I reviewed the video of the Council's meeting. Given the very long meeting and very full
agenda, the Council noted that the members had not reviewed our Memo of Opposition in the Council
packet. We previously submitted the same memo to the P&Z Committee; the salient points of which we
addressed orally at two P&Z meetings.
This email attempts to summarize the points raised in our previously submitted Memo of Opposition. By
copy of this email, we are asking Ben Bryner to ensure that our email and the emails sent to the
City Council by our neighbors Beth & Brandon Battles and Jennifer and Mark Johnson are
included in the Council's Agenda packet for the August 21 meeting. To expedite the process, the
three emails are attached in PDF format.
We share the concerns of our neighbors and the Old Grove and Westmont communities about the re-plat
being proposed by Toll Brothers. Despite several productive meetings with the Toll Brothers
representatives and follow up discussions, our opposition is primarily related to the proposed drainage
and grading plan. In addition, we oppose the building pad site on the land immediately adjacent to our
property insofar as the pad is very close to the minimal easement, which is in contrast to other pad
sites in the area.
Summarizing our opposition to the plans submitted by Toll Brothers to the City staff and City Council:
1. In turning the lots to face Cast Iron Forest Trail, Toll Brothers is proposing to handle storm water
run-off by way of a "dry" detention pond. The stated reason for this approach is that the large
existing retention pond on Cast Iron Forest Trail cannot handle the storm water from the two
building lots that would result from the proposed re-plat.
1. The detention pond would abut our property and run alongside the Battles and Johnson's
properties. This is an inappropriate solution in a suburban development insofar as this
would be the ONLY lot in Old Grove with a detention pond on private property. Thus, unlike
the large retention pond, there would be no City or HOA oversight.
2. The construction of the drainage field and pipes will eliminate large oak trees, spruce trees,
tree roots on several properties, resulting in potential damage or death of these large
mature trees. Nesting wildlife including Harper's and Red-tail hawks, owls, bluebirds, blue
jays, cardinals, finches and bees will be displaced.
Opposition to Final Plat for Lots 1, 2 and 3X, Block 1, Old Grove Addition, Phase II
Page 4 of 5
2. A careful review of the approved drainage plans for Old Grove and for Westmont shows that the
lots in question plus the lot with the Battles home were not included in the approved pla ns for
either subdivision.
1. But, the fact that these lots were not included does not mean that the retention pond cannot
handle the water from the new lots. It simply means that the lots (currently facing
John McCain) were omitted from the plans submitted by David Bagwell and then adopted by
Toll Brothers.
2. Clearly the developers anticipated building on these lots but why and how they were omitted
from the submission to the City and the resulting approved drainage plans may never be
fully understood.
3. The story that the large existing pond cannot handle more storm water has been repeated so often
that Toll Brothers represents this as fact. This assertion is just that--an assertion. We ask the City
Council to require a full feasibility study with the goal of determining how the existing retention
pond can be modified to handle the runoff from these two new lots.
1. Yes, the study may be expensive and, yes, the work that may need to be done on the large
existing retention pond may be considerable and expensive, but the solution being
proposed by Toll Brothers is overly complex, destroys significant vegetation, displa ces
nesting wildlife and places the burden of maintenance on a single homeowner within a
subdivision, which is contrary to the City's best practices.
2. Toll has already built intakes from Stillwater Court such that some of the infrastructure might
be used to add these new lots if/when the large retention pond is reconfigured to take more
water.
4. Toll Brothers and City staff have pointed out, correctly, that the natural flow of water runs down and
across the backyard of the Battles property, but this should not be construed to mean that the only
way to handle the flow is through a dry detention pond.
1. Our lot, prior to being developed, also drained downhill and roughly in the direction of the
rear of the Battles property and along the edge of the Johnson proper ty in the general
direction of the Westmont storm sewer.
2. When we built and installed a pool and landscaping, the City required us to reroute the
runoff so as to have it drain into the large retention pond (in other words, contrary to the
natural flow).
3. We were required to "plumb" as opposed to a dry detention pond or French drains. Having
lived for many years in a rural area where we had numerous dry detention ponds on our
property we were acutely aware of the maintenance required and knew that this ty pe of
solution, while certainly cheaper, is inappropriate for a subdivision lot.
4. Although the drainage solution cost us in excess of $100,000, it was the right solution. We
simply ask that the City Council vote to apply the same standards to the lots next to us.
5. In recent years, Colleyville has seldom approved a dry detention pond on a small lot within a
subdivision. Such detention ponds have usually been approved when constructed on the common
areas of a subdivision. This is for good reason. Within common areas, the burden of maintenance
and restrictions on access that might pose a threat to public health becomes the responsibility of
the HOA with oversight from the City; this is the way the large existing retention pond is handled
today.
1. A casual drive around Colleyville readily shows that even when a well designed dry
detention pond is used on large or rural residential lots outside of a subdivision, there can
be significant health and safety risks when the homeowner fails to properly maintain the
pond.
Opposition to Final Plat for Lots 1, 2 and 3X, Block 1, Old Grove Addition, Phase II
Page 5 of 5
2. Even an untrained observer can see examples within Colleyville and surrounding towns of
"dry" detention ponds where the egress is blocked with tree roots, grass clippings or other
debris, where standing water and muck are readily visible and provide a breeding ground for
mosquitoes and where the safety of children and pets is threatened.
Regarding the health and safety risks of a dry detention pond, at its last meeting the Council asked why
we purchased a lot next to a large retention pond but now are objecting to the proposed dry detention
pond directly adjacent to our property. Simply put, the extent of my health issues was not yet
apparent. Once we became aware of my illness, we could not back out of the purchase and had to
devise plans to ensure that our property is shielded from storm water, lawn and garden chemicals
(fertilizers, pesticides, insecticides, weed killers etc.) and insects, including but not limited to
mosquitoes. In addition to the extensive drainage work we've done, we have also installed synthetic turf
in some areas and an extensive vacuum system to rid the property of all flying insects.
Yes, we may be somewhat more aware of the health and safety risks of the drainage plan being
proposed by Toll Brothers, but this is driven by direct experience with such detention ponds and only
tangentially by current health issues. For all the reasons outlined here and the details in our Memo of
Opposition shared with the P&Z Committee and the City Council previously, we oppose the Toll Brothers
request for a re-plat of the lots in its current form.
Unless or until the solutions being offered are reconsidered and replaced by a below ground drainage
solution, we cannot in good conscience allow this proposal to go forward without asking that our City
government and its elected officials consider our objections and those raised by our neighbors. We ask
for a fair hearing on the matter and rely on the wisdom of our City Council to reject the proposal in its
current form. With additional work, we hope that a solution can be found that is fair to all.
Susan E. Rau & Richard Freitag
7105 Cast Iron Forest Trail
Colleyville TX 76034
RESOLUTION R-18-4294
A RESOLUTION APPROVING A FINAL PLAT FOR LOTS 1, 2, AND 3X,
BLOCK 1, OF THE OLD GROVE ADDITION, PHASE II
WHEREAS,the Planning and Zoning Commission recommended approval of
the Final Plat for Lots 1, 2, & 3X, Block 1, of the Old Grove
Addition, Phase II on July 9, 2018.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the Final Plat for Lots 1, 2, & 3X, Block 1, of the Old Grove
Addition, Phase II on approximately 2.20 acres, attached as
Exhibit “A" - Plat Exhibit, is hereby approved.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS
THE 18TH DAY OF SEPTEMBER 2018.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 5, Chuck Kelley
Place 3, Kathy Wheat Place 6, Callie Rigney
Place 4, George Dodson
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
Assistant City Secretary Mayor
Exhibit “A” - Plat Exhibit
RESOLUTION R-18-4316
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
OCTOBER 1, 2018
WHEREAS,City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
a. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS
THE 1ST DAY OF OCTOBER 2018.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Chuck Kelley
Place 6, Callie Rigney
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
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as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chap r 551 of the Te as Local Government Code. This includes persons speaking
under the Citizen's C�mments sectio�f the agenda.
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A.. r /
City
`z (c)03�0
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the Citizen's Comments section of the agenda.
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Name: Sc���rC� I"��1'��1�5
Address: �I �� C Y ICE e-!L S069c City: C c'�I �eL1 U I I 2
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as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the Citizen's Comments section of the agenda.
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or tablet, during your time to speak? Yes No
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I do not wish to speak, but please record my: support opposition
Name
Address: /ix !�y/ ('r City:
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the Citizerys Commentsysectipn of the agenda.
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information is a Public Record
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e5A
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I do not wish I o speak, but 9 pse record my: support opposition
i
Name
Address:
City:
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 5 1 of the Texas Local Government Code. This includes persons speaking
under the Citiz)en ,-,Com*en js section of the agenda.
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