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Home My WebLink AboutColleyville Economic Development Corporation (CEDC)-Minutes-08/23/2016��. ( c, �� COLLEYVILLE :d.>Yza��_ _qv�t5.'�x1`!:F'F rEXAS City of Colleyville Colleyville Economic Development Corporation Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, August 23, 2016 City Council Chambers 8:00 p.m. Third Floor, City Hall 1. �CALL TO ORDER 2. CONSENT: READING AND PUBLIC HEARING- Resolution R-16-138 2a Approval of the minutes of the Colleyville Economic Development Corporation Board of Directors meeting of August 25, 2015 2b Approval of the minutes of the Colleyville Economic Development Corporation Board of Directors Worksession ofJune 20, 2016 3. 2c Approval of the minutes of the Colleyville Economic Development Corporation Board of Directors Worksession of August 10, 2016 2d Approval of the annual review of the Colleyville Economic Development Corporation's Investment Policy RESOLUTION(S): READING AND PUBLIC HEARING 3a 537 3c Resolution R-16-139 Adopting the Economic Development Capital Improvement Program (EDCIP) for the Fiscal Years 2017-2021 (FY 2017-2021) of the Colleyville Economic Development Corporation Resolution R-16-140 Adopting the Fiscal Year 2017 (FY 2017) Budget Resolution R-16-141 Appointing a Colleyville Economic Development Corporation Board President and Vice President REPORTS 4a Annual Activity Report 4b Annual investment report CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA AD70URNMENT City of Colleyville Page 1 Colleyville Economic Development Corporation Agenda August Z3, 2016 �� I hereby certify this agenda was posted on City Hall bulletin boards Friday, August 19, 2016 by 5:00 p.m. Amy Shelley, TRMC City Secretary A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special � accommodations, please advise the City Secretary ai- least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. � City of Colleyville Page 2 c�� COLLEYVILLE Z�'aknsi� a�?;°,�r:�'. � TexAs_ l City of Colleyville Colleyville Economic Development Corporation Board Minutes City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, August 23, 2016 City Council Chambers Director Newton called the Colleyville Economic Development Corporation Board meeting to order on August 23, 2016, at 8:07 p.m. ROLL CALL: Directors Richard Newton, Chris Putnam, Tammy Nakamura, Bobby Lindamood, Amy Dowell, Bradley Shields, and Mark Slosson General Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Finance Manager Brian Hogan, Strategic Services Manager Adrienne Lothery, and Secretary Amy Shelley were also present. 2. CONSENT: READING AND PUBLIC HEARING- Resolution R-16-138 2a Approval of the minutes of the Colleyville Economic Development Corporation Board of Directors meeting of August 25, 2015 2b 2c 2d Approval of the minutes of the Colleyville Economic Development Corporation Board of Directors Worksession of June 20, 2016 Approval of the minutes of the Colleyville Economic Development Corporation Board of Directors Worksession of August 10, 2016 Approval of the annual review of the Colleyville Economic Development Corporation's Investment Policy Director Newton read Resolution R-16-138 in its entirety. Director Newton opened the public hearing at 8:09 p.m. There was no one present wishing to speak and Director Newton closed the public hearing at 8:09 p.m. Director Lindamood made a motion to approve Resolution R-16-138, Director Nakamura seconded the motion. The motion carried by the following vote: � Aye: 7- Directors Richard Newton, Chris Putnam, Tammy Nakamura, Bobby Lindamood, Amy Dowell, Bradley Shields, and Mark Slosson it so Co/ eyvil/e age Colleyville Economic Development Corporation Minutes August 23, 2016 3. RESOLUTION(S): READING AND PUBLIC HEARING 3a Resolution R-16-139 Adopting the Economic Development Capital Improvement Program (EDCIP) for the Fiscal Years 2017-2021 (FY 2017-2021) of the Colleyville Economic Development Corporation Director Newton read Resolution R-16-139 in its entirety. Strategic Services Manager Adrienne Lothery presented this item and answered questions of the Board. Director Newton asked staff if this is for the capital improvement program portion of the budget. Manager Lothery replied the adoption of the EDCIP would be reflective of all expenditures of the fund. Director Newton asked staff why the EDCIP is approved and then the budget. Manager Lothery explained the CEDC bylaws require the adoption of the EDCIP and the CEDC budget, both of which are then sent to City Council for approval. Director Newton asked staff if changes to the EDCIP are done now, would the changes be reflected in the resolution approving the budget. Manager Lothery repiied yes. Director Shields asked Director Newton if this includes the discussion about moving the library personnel from the CEDC budget. Director Newton replied yes. Director Putnam asked staff if the personnel issue needs to be addressed with the EDCIP item or with the CEDC budget item. City Manager Jennifer Fadden replied after the CEDC board adopts the annual budget, the City Council will also adopt the budget by ordinance, which requires two public hearings, and will need to be adopted by October 1. Manager Lothery concurred, and stated if the board is not ready to adopt the EDCIP, the board will need to have another vote recorded in time for the agenda packet deadlines for the September 6, 2016, City Council meeting, or the alternative would be to schedule an additional City Council meeting that provides for a first reading of the budget ordinance. Mayor Newton asked staff about the approval of the budget relative to the bylaws. Manager Lothery replied the budget will commence on October 1 and end on September 30, 2016, it does not speak to an adoption deadline. Director Newton stated he is hesitant on moving more staffing positions into the CEDC budget. Director Nakamura agreed with Director Newton. City'o Col/eyvi /e ° .. ,: .. ,_ ,_ , pa9e,2--, � Colleyville Economic Development Corporation Minutes August 23 2016 Director Newton suggested making the change so that the City Council can get on � with the City's budget portion, and if that budget matches this reduction and can cover that expense, this budget can then be changed, which eliminates the need for another meeting. Director Slosson asked the board what is going to be done with those positions, if they are not included in the CEDC. Director Newton replied there are other salaries in this budget, but how much of the budget do we want to be salaries. Director Slosson stated having no issue with approving the movement of those salaries into this budget. Director powell asked Director Newton if there are concerns of giving up other capital improvements because of the continuation of the salaries within this budget. Director Newton replied that is his concern. Director powell asked Director Newton if there are known capital improvements needed in the next few years. Director Newton replied that is a good question. Director powell asked Director Newton if the proposal is to have more in reserves. Director Newton replied once full time positions are placed in budgets like this, they are kept there forever. He stated CEDC was set up to do projects per economic development and you lose the ability to do other things when salaries ; are consuming the funds. � Director powell asked Director Newton if three full time positions will be lost if the CEDC budget is not approved. Director Newton replied no, those positions will be funded from somewhere else. He added if City Council is unable to fund those positions through the General Fund, this budget can be amended to fund those positions. Director Newton opened the public hearing at 8:31 p.m. There was no one present wishing to speak and Director Newton closed the public hearing at 8:31 p.m. Director Newton made a motion to approve Resolution R-16-139 with a reduction in Library personnel of $178,519, and roll this same amount into future projects so that the ending balance is the same. Director Nakamura seconded the motion. The motion carried by the following vote: Aye: 7— Directors Richard Newton, Chris Putnam, Tammy Nakamura, Bobby Lindamood, Amy Dowell, Bradley Shields, and Mark Slosson City rof Co leyvi /e ..m .. , , , . , . .: , . Page 3 " Colleyville Economic Development Corporation Minutes August 23, 2016 3b Resolution R-16-140 Adopting the Fiscal Year 20ll (FY 2017) Budget � Director Newton read Resolution R-16-140 in its entirety. There was no presentation made by staff for this item. Director Newton opened the public hearing at 8:38 p.m. There was no one present wishing to speak and Director Newton closed the public hearing at 8:38 p.m. Director Putnam made a motion to approve Resolution R-16-140 with a reduction in Library personnel of $178,519, and roll this same amount into future projects so that the ending balance is the same. Director Lindamood seconded the motion. Director Newton asked staff if the debt funding information had been provided to the board. City Manager Jennifer Fadden replied yes. The motion carried by the following vote: Aye: 7- Directors Richard Newton, Chris Putnam, Tammy Nakamura, Bobby Lindamood, Amy Dowell, Bradley Shields, and Mark Slosson i 3c Resolution R-16-141 Appointing a Colleyville Economic Development Corporation Board President and Vice President Director Newton read Resolution R-16-141 in its entirety. Director Newton opened the public hearing at 8:41 p.m. There was no one present wishing to speak and Director Newton closed the public hearing at 8:42 p.m. Director Nakamura made a motion to approve Resolution R-16-141, appointing Director Putnam as President, and Director Newton as Vice President. Director Slosson seconded the motion. The motion carried by the following vote: Aye: 7- Directors Richard Newton, Chris Putnam, Tammy Nakamura, Bobby Lindamood, Amy Dowell, Bradley Shields, and Mark Slosson � City of Col/eyvil/e' , : . . . _ , -; - , ,, , : Page 4 " Colleyville Economic Development Corporation Minutes August 23, 2016 � 4. REPORTS 4a Annual Activity Report 4b Annual investment report Strategic Services Manager Adrienne Lothery reviewed the Annual Activity and Annual investment reports. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THEAGENDA There was no one present wishing to speak. 6. ADJOURNMENT There being no further business before the Board, Director Slosson made a motion to adjourn. Director Shields seconded the motion. The motion carried by the following vote: Aye: 7- Directors Richard Newton, Chris Putnam, Tammy Nakamura, Bobby Lindamood, Amy Dowell, Bradley Shields, and Mark Slosson t Director Newton adjourned the board meeting at 8:46 p.m. � APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 24T" DAY OF AUGUST 2017. Minutes taken and prepared by: Amy Shel%y, TRMC City Secretary � Y.o �Col/eyGi/le m . � �, . . ,, .. . ,. ,. „ - , Page 5 ,