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Home My WebLink AboutColleyville Economic Development Corporation (CEDC)-Minutes-08/10/2016�i °`�� City of Colleyville COLLEYVILLE Colleyville Economic �`�'�� "��°'m� Development Corporation T E X A s Board Worksession Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyvil le.com Wednesday, August 10, 2016 Executive Conference Room 8:00 p.m. Third Floor — City Hall i. 2. 3. CALL TO ORDER PRESENTATION AND DISCUSSION 2a Discussion of the FY 2017 - 2021 Economic Development Capital Improvement Program (EDCIP) priorities AD70URNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, August 5, 2016 by 5:00 p.m. Amy Shelley, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Col/eyville Page 1 �'�� City of Colleyville � Colle ville Economic �oo N;` in Street COLLEYVILLE Y �'"�`� ��' Colleyville, Texas 76034 Development Corporation $�,. So3.�o00 �� T 8 X A 5��. Board Worksession W`NW•colleyville.com MINUTES Wednesday, August 10, 2016 Executive Conference Room 8:00 p.m. Third Floor - City Hall Director Putnam called the Colleyville Economic Development Corporation Board Worksession to order on August 10, 2016 at 8:00 p.m. ROLL CALL: Directors Bobby Lindamood, Tammy Nakamura, Chris Putnam, Bradley Shields, Amy Dowell, and Mark Slosson were present. Absent: Director Richard Newton General Manager Jennifer Fadden, Strategic Services Manager Adrienne Lothery, Secretary Amy Shelley, and City staff Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Finance Manager Karen Hines, Chief Financial Officer Brian Hogan, and Information Systems Manager Chris Pena were also present. ( 2. PRESENTATION AND DISCUSSION 2a Discussion of the FY 2017 - 2021 Economic Development Capital Improvement Program (EDCIP) priorities Strategic Services Manager Adrienne Lothery presented the proposed FY 2017 - 2021 Economic Development Capital Improvement Program (EDCIP) priorities and answered questions of the Board. Director Putnam asked staff about the Pleasant Run trail construction, is the $300,000 inclusive of the right-of-way acquisition. Public Works Director Jeremy Hutt replied $300,000 is the cost of the trail component. Director Putnam costs that would replied yes, and consideration. asked staff if the ancillary components could be provided, or the go away if the pedestrian element is eliminated. Director Hutt at the next City Council meeting a design contract is up for Director Lindamood asked Director Putnam if the additional right-of-way needed is private. Director Putnam replied additional right-of-way is necessary, depending on the location of the pedestrian element. He stated he would like the overall cost �i impact if it is not done. . � �o ;° o eyv e , m„_,. , � . ., � .... ..... ... ..,. � � . , ,.... . . ., , . . . . . .. ..T. ., ,page w, Colleyville Economic Development Corporation MINUTES August 10, 2016 Director Lindamood asked staff if the design will show the additional right-of-way needed. Director Hutt replied staff will not have that detail, but he will see what can (` be prepared for the meeting. Director Lindamood asked staff if additional right-of-way is necessary for a five foot trail. Director Hutt replied the number he would have would include no pedestrian element on the east side, because that is where it begins to be flat where no drainage improvements are required. The reduction of the sidewalk would eliminate some additional right-of-way needed; however, there would be costs associated with getting the parkway to accommodate the pedestrian element. Director Putnam asked staff if the future projects money just rolls back if not used. Manager Lothery replied it does roll back into fund balance. Manager Lothery explained the next meeting will be held on Tuesday, August 23, 2016. 3. AD70URNMENT There being no further business before the Board, Director Putnam adjourned the worksession at 8:12 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 23RD � DAY OF AUGUST 2016. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary � City"o ' o`/ eyvi le � _� ; ., d . .._ .. . _ . ,,.� , - �. page.: �,�� COLLEYVILLE �?.+�y.'z�'n �.��'1�"��"� TEXAS City of Colleyville Colleyville Economic Development Corporation Board Minutes City Hall S00 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyvil le.com Monday, June 20, 2016 Executive Conference Room 4:30 p.m. Third Floor — City Hall Director Newton called the Colleyville Economic Development Corporation Board Worksession to order on June 20, 2016 at 4:30 p.m. ROLL CALL: Directors Bobby Lindamood, Tammy Nakamura, Richard Newton, Chris Putnam, Bradley Shields, and Mark Slosson Absent: Director Amy Dowell City Councilmembers Nancy Coplen and Jody Short were also present General Manager Jennifer Fadden, Strategic Services Manager Adrienne Lothery, Secretary Amy Shelley, and City staff Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Public Works Director Jeremy Hutt, Recreation and Library Director Mary Rodne, Parks Manager Heather powell, Finance Manager Karen Hines, Chief Financial Officer Brian Hogan, Communications and Marketing Director Mona Gandy, and Information Systems Manager Chris Pena were also present 2. PRESENTATION AND DISCUSSION 2a Discussion of the Fiscal Year 2017 Budget Strategic Services Manager Adrienne Lothery presented this item and briefed the Board. Director Newton asked staff what is being assumed for revenue estimates. Manager Lothery replied that staff takes the sales tax received year-to-date and adds the amounts collected last year for the remaining months of the fiscal year to project a conservative estimate. Director Nakamura asked staff if this takes into account SH26 construction. Manager Lothery replied yes, through fiscal years 2017 and 2018 projections are at $1.75 million, then growing at a one percent rate for FY 2019. Mayor Newton asked staff what percentage of communications personnel is being `J funded by the CEDC. City Manager Jennifer Fadden replied .325, which was previously funded as a part-time position. C� o : o eyv[/ e .", „ .. _. ..,, , . _ _ . .., „,,., � ,.. v . , , .... , ., ., a . .,, . ,. .. a9e . ,:; Colleyville Economic Development Corporation Minutes June 20, 2016 Director Newton asked staff if these numbers are fully loaded for personnel. Manager Lothery replied yes. �� Director Newton asked staff if the fiscal years 2016-2017 jump in the technology and maintenance is based on replacement. Manager Lothery replied yes, it is based on the replacement schedule which was not budgeted prior to FY 17. Director Newton asked staff if the $19,000 for software and maintenance in the Library is for picking up new software or handling it differently than we used to. Manager Lothery replied these are all items currently funded from the ISM budget that we believed could be included in the CEDC budget. Director Newton asked staff if these items are being moved from the General Fund to the CEDC fund. Manager Lothery replied yes, and added they are not new expenditures. City Manager Jennifer Fadden concurred, and stated this is the recommendation. Director Newton asked staff about the strategy for technology replacement. , Information Services Manager Chris Pena replied end user replacement is on a four year rotation, and switches and servers are on a five year rotation. Director Newton asked staff what is done with the old equipment. Manager Pena replied the equipment is donated to the Department of ]ustice, and they in turn ( provide it to schools who cannot afford the equipment. Director Newton asked staff who makes the decision on where the equipment goes. City Manager Jennifer Fadden replied all equipment is declared obsolete by City Council per the purchasing policy and either destroyed or auctioned off. Director Putnam asked staff if the $150,000 was to be used toward future construction, but it was never used. Manager Lothery replied historically in the CEDC five year plan, place-hoider dollars have been used as a strategy to fund programs as exact projects have been identified. Director Newton asked staff if the blinds/shades at Colleyville Center are going to be replaced in the 2016 budget. Manager Lothery replied yes. Director Putnam asked staff if the replacement of the blinds will be taken from the $1 million line item. Manager Lothery replied yes. Director Newton asked staff if they plan to spend the $1 million by the end of the fiscal year. City Manager Jennifer Fadden replied it will likely roll into the fund balance. � Director Nakamura asked staff if all roads are in this budget. City Manager Jennifer Fadden replied the CEDC does not have any street or road funding, but `Ci of o leyvil e �' >,:< ,,- -, �, , . . a9e Colleyville Economic Development Corporation Minutes June 20, 2016 any associated trails or parks and recreation type facilities that are constructed (-, with a road could be funded out of the CEDC. Director Putnam asked staff about the logic for using CEDC for the trail system. City Manager Jennifer Fadden replied it is an allowable use of the corporation's funds, which are a restricted use. Manager Lothery added there was specific ballot language used to approve those allowable uses. Director Lindamood asked staff if there is something different being done for the Colleyville Center technology going from $3,700 to $8-9,000. Manager Lothery replied staff did the same thing for Colleyville Center, like the Library, in pulling some items currently budgeted to the CEDC budget; however, these are not new expenditures. Director Lindamood asked staff if it remains stable from there. Manager Lothery replied correct. Director Lindamood asked staff if the Parks Master Plan update for $100,000 was just done recently. City Manager ]ennifer Fadden replied it was done five years ago. Director Newton asked staff if that will be done and spent in this fiscal year? Parks ( Manager Heather powell replied it will depend when the RFP comes back in July, and the process will take about six months. Director Newton asked staff if this will then be carried forward. Manager Lothery replied yes, and it may be anticipated in time for the CEDC budget adoption. Director Lindamood asked staff about the 10 foot trail along Pleasant Run Road. City Manager Jennifer Fadden replied the project is under design. Public Works Director Jeremy Hutt replied it is not under design yet. Director Lindamood asked staff if it is a 10 foot trail, and if there are connections on either side. Director Hutt replied it is a 10 foot trail, with connections at John McCain and Pleasant Run Road, and at the railroad. Director Newton asked staff what money was used to do the trail connection at John McCain and SH26. City Manager Jennifer Fadden replied Park Land Dedication fees were used. Director Newton asked staff about why the ending balance is so much less in 2017. Manager Lothery replied the use of available cash is programmed in using the fund balance or savings account. Director Newton asked staff if the future projects of $i million is not used in 2016, will there be a bigger fund balance. Manager Lothery replied correct. r o ; o /eyv► e � _ ., . , . �. ., : .. . . ..,.,. . , ,. �., . . . :: . ,. ., Pa e ,, ... . . 9 Colleyville Economic Development Corporation Minutes June 20, 2016 Director Lindamood asked staff what are the future projects. Manager Lothery (� replied currently out of the $1 million, the shade replacement for Colleyville Center is the only expenditure we are expecting. Director Nakamura asked staff what is the usual balance: City Manager Jennifer Fadden replied there is a 90 day requirement, with an additional 1.4 times our debt payment for that year. Director Shields asked staff if that is actually the '�add back". City Manager Jennifer Fadden replied yes, the line item of debt service, includes the payment plus the debt ratio coverage. Director Shields asked staff if they anticipate the same special events with the same budget moving forward. City Manager Jennifer Fadden replied pending any other direction from the City Council, she would expect to utilize the full use of the allowable 10 percent for promotional purposes, including those special events that we do. Director Putnam stated there is potential that the events may change, but the money will not. Director Newton explained the terms for this board are for two years. He stated he would be shifting the terms for this board back to two years, and not to be concurrent with the terms on City Council, as was with Councilmember Mike Taylor. 3. ADJOURNMENT There being no further business before the Board, Director Newton adjourned the worksession at 5:11 p.m. APPROVED BY A VOTE OF 7 AYES, 7 NAYS, AND 7 ABSTENTIONS ON THIS THE Z3R� DAY OF AUGUST, 2016. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary � Ci _ of Cd leyville °- _ . , . -. , . _ �_ _ ' Pa9e 4-