HomeMy WebLinkAboutColleyville Crime Control and Prevention District (CCCPD)-Minutes-06/06/2016City of Colleyville Page 1
City of Colleyville
Agenda
Colleyville Crime Control
and Prevention District
Board Worksession
City Hall
100 Main Street
Colleyville,Texas 76034
817.503.1000
www.colleyville.com
Monday,June 6,2016
5:30 p.m.
Executive Conference Room
Third Floor City Hall
1.CALL TO ORDER
2.PRESENTATION AND DISCUSSION
2a Colleyville Crime Control and Prevention District CCCPD)Fiscal Year
2016 FY 2016)budget update
2b Presentation and discussion of the Colleyville Crime Control and
Prevention District CCCPD)Fiscal Year 2017 FY 2017)budget
3.ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday,June 3,
2016 by 5:00 p.m.
Amy Shelley,TRMC
City Secretary
Any matter on this agenda may,at the discretion of the governing body,be opened
for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations,please advise the City Secretary at least 48 hours in advance at
817.503.1130,and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
Colleyville Crime Control
and Prevention District
Board Worksession
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, June 6, 2016
5:30 p.m.
Executive Conference Room
Third Floor – City Hall
The Colleyville Crime Control and Prevention District Board Worksession was called
to order on June 6, 2016 at 5:30 p.m., by Director Richard Newton.
ROLL CALL: Directors Richard Newton, Chris Putnam, Tammy Nakamura, Bobby
Lindamood, Jody Short, Nancy Coplen and Mike Taylor were present
City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City
Manager/Director of Public Safety Mike Holder, Assistant Police Chief Robert
Hinton, Accounting Manager Karen Hines, Strategic Services Manager Adrienne
Lothery, Chief Financial Officer Brian Hogan, and City Secretary Amy Shelley were
also present
2. PRESENTATION AND DISCUSSION
2a Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year
2016 (FY 2016) budget update
Strategic Services Manager Adrienne Lothery presented this item and answered
questions from the Board.
Director Newton asked staff how much the fund is up in revenue. Manager Lothery
replied it is up 10.15 percent, six months through the fiscal year, in sales tax.
2b Presentation and discussion of the Colleyville Crime Control and
Prevention District (CCCPD) Fiscal Year 2017 (FY 2017) budget
Assistant City Manager/Director of Public Safety Mike Holder and Assistant Police
Chief Robert Hinton presented this item and answered questions from the Board.
Director Newton asked staff to explain how you have four officers for the price of
two. Assistant City Manager/Director of Public Safety Mike Holder replied with the
addition of a power shift, which coincide with peak call volume, the power shift
crosses over the shift schedule from days to nights, allowing us to cover the peak
times with two officers.
Director Taylor stated the percentages of the top five code violations do not
appear to match the percentages shown in the chart.
CCCPD Worksession Minutes June 6, 2016
City of Colleyville Page 2
Director Taylor asked staff to explain the lock box program. Assistant City
Manager/Director of Public Safety Mike Holder replied the program began in 2009
or 2010, and was funded by the alumni association. He stated it is a lock box used
mostly by the elderly in the community in which police and fire have a master key
to the box which allows emergency responders to gain access into the home.
Director Lindamood asked staff if this program is available for anyone to use.
Assistant City Manager/Director of Public Safety Mike Holder replied yes, but it is
generally used for persons with medical conditions.
Director Newton asked staff what it means to be a recognized agency. Assistant
City Manager/Director of Public Safety Mike Holder replied it is a state
accreditation through the Texas Police Chief’s Association, with 160+ standards
that have to be met. He added there are over 1,800 police departments across the
state, with only 120 departments who have received this recognition. He stated
the recognition indicates we are following the best police department practices.
Director Nakamura asked staff why it is difficult to fill the vacant positions.
Assistant City Manager/Director of Public Safety Mike Holder replied it was tough
before the Ferguson events, but it has been tougher since then. He added casual
drug use is another big issue seen in applicants, especially with college aged
applicants, and some others cannot meet the basic hiring requirements.
Director Putnam asked staff how lateral hiring changes that. Assistant City
Manager/Director of Public Safety Mike Holder replied the lateral hires are already
police officers or have been police officers.
Director Taylor asked staff to explain lateral hiring in detail. Assistant City
Manager/Director of Public Safety Mike Holder replied these are currently
commissioned working police officers, who can now be a part of our department,
whereas before they had to start at the entry level pay.
Director Putnam asked staff if departments are looking at partnerships with the
military, such as for experience rather than a degree. Assistant City
Manager/Director of Public Safety Mike Holder replied we do, applicants are not
required to have a degree, but some college. He added we try to attract that skill
set, and we restructured the current physical requirements.
Director Newton asked how long the three positions have been vacant. Assistant
City Manager/Director of Public Safety Mike Holder replied basically the entire
budget year.
Director Taylor asked staff if the facility needs assessment will look at the
combined core services to evaluate what is not needed in certain areas, such as
the court room. Assistant City Manager/Director of Public Safety Mike Holder
CCCPD Worksession Minutes June 6, 2016
City of Colleyville Page 3
replied the scope will be looked at; however, the court room is very productive
with the partnership with Keller.
Director Nakamura asked staff if the courtroom is not needed. Assistant City
Manager/Director of Public Safety Mike Holder replied we do use the court room
with the combined services with Keller.
Director Newton stated the numbers do not reflect more warnings given than
actual tickets. Assistant City Manager/Director of Public Safety Mike Holder replied
warnings can be in two forms, verbal or written, and the number in the
presentation is the actual written paper warnings in the traffic division but not all
of patrol.
Director Nakamura asked staff if 720 were the written warnings. Assistant City
Manager/Director of Public Safety Mike Holder replied yes.
Director Coplen asked staff what agency is the 21st Century Policing coming from,
the executive branch? Assistant City Manager/Director of Public Safety Mike Holder
replied a task force under the President.
Director Short stated a crash report is not written each time two cars bump into
each other, but asked if is there a system in place to track those occurrences.
Assistant City Manager/Director of Public Safety Mike Holder replied yes, if there is
a call made, there is a call sheet and record in which to extract the information.
Director Lindamood asked staff how much money has been received from FEMA.
Assistant City Manager/Director of Public Safety Mike Holder replied nothing from
them. He added there is training money, called LEOSE money, or state money, to
purchase bullet proof vests (half reimbursement), there are some funding
mechanisms, but they are not very big. He added there are no grants like there
used to be, with most going to very large cities. He stated we have applied for
grants, but have not received any recently.
Director Newton stated the presentation did not explain the agreement with Keller
and why it is beneficial to Colleyville versus us doing it all ourselves. Assistant City
Manager/Director of Public Safety Mike Holder replied it is slated to be discussed
later, but it has been very beneficial, has saved Colleyville about $1 million, and
has been a good structure for Colleyville.
Director Newton asked about Colleyville’s cost for Metroport Teen Court. Assistant
Police Chief Robert Hinton replied $33,750.
Director Lindamood asked staff if there is currently back-up battery in place.
Assistant City Manager/Director of Public Safety Mike Holder replied there is not a
true sense of a generator. He added the replacement of this is currently a year
behind for the data center.
CCCPD Worksession Minutes June 6, 2016
City of Colleyville Page 4
Director Putnam asked staff if the facilities assessment will at least provide an idea
about what could be done with the Justice Center and could provide costs.
Assistant Police Chief Robert Hinton replied correct.
Director Newton asked staff if they have a criteria in mind about what they would
like in the needs assessment. Assistant Police Chief Robert Hinton replied a
dialogue has been had with a consultant and they understand the underlying need.
Director Newton asked staff if they have a plan to repurpose the jail. Assistant
Police Chief Robert Hinton replied currently it is being used by Tarrant County as a
server bank.
Director Nakamura asked staff if the jail is not being used as a jail for Colleyville.
Assistant Police Chief Robert Hinton replied jail services are provided through the
regionalization of Colleyville, Keller, Southlake, and Westlake, with the jail facility
in Keller.
Director Newton asked staff if regionalization will be mentioned in the strategy
discussion. Assistant City Manager/Director of Public Safety Mike Holder replied
yes.
Director Nakamura asked staff about the pay structure for jail services. Assistant
City Manager/Director of Public Safety Mike Holder replied currently, on the
dispatch side, it is a rolling three years of activity, based on Colleyville’s usage, we
pay a percentage, of what dispatch does, of the total costs.
Director Newton stated it does not seem to be very citizen friendly if citizens
cannot get someone at the police station after hours. Assistant City
Manager/Director of Public Safety Mike Holder replied there is a call box inside the
Justice Center, and an officer is sent to assist. He added it may be that we need to
educate the citizens about the call box.
Director Short asked staff if the Tahoes have been more effective on the vehicle
replacement schedule. Assistant Police Chief Robert Hinton replied they have been
much more reliable, and there are two currently pending sale through TML with a
resale value of three times more than a Dodge charger resale.
Director Taylor asked staff if this is the first time to resell. Assistant City
Manager/Director of Public Safety Mike Holder replied yes, until now the vehicles
have been repurposed.
Director Putnam asked staff if the fund draw down is heavier now because of the
debt ratio. Assistant City Manager/Director of Public Safety Mike Holder replied
yes.
CCCPD Worksession Minutes June 6, 2016
City of Colleyville Page 5
Director Lindamood asked staff if the Citizens on Patrol vehicle was a repurposed
vehicle. Assistant City Manager/Director of Public Safety Mike Holder replied yes.
Director Lindamood asked staff who does vehicle maintenance. Assistant Police
Chief Robert Hinton replied we provide our own maintenance.
Director Newton asked staff what is driving the purchasing decision on vehicles.
Assistant City Manager/Director of Public Safety Mike Holder replied there is a fleet
management plan that was instituted in 2014 because there were several old
vehicles. He stated four marked and one unmarked vehicle remain each year, and
to remain on schedule, we actually decreased the fleet by 19 percent.
Director Nakamura asked staff if the vehicles are kept a certain amount of years
before being sold. Assistant Police Chief Robert Hinton replied yes, three years.
Director Taylor asked staff about the mileage for a three year old vehicle.
Assistant Police Chief Robert Hinton replied between 85,000 and 100,000.
Director Putnam asked staff about the staffing plan. Assistant City
Manager/Director of Public Safety Mike Holder replied the long term staffing plan
was to get to 46 and he would like to do that by 2020, but an additional officer
was not requested in this year’s budget because of the current vacancies and the
difficulties in hiring. He stated he anticipates asking for the additional officer next
year, with the anticipation of four to six.
Director Taylor asked staff if they have had any complaints since going to the
combined dispatch. Assistant City Manager/Director of Public Safety Mike Holder
replied it is rare, especially if they have not had interaction with police over
several years.
Director Putnam asked staff if there can be an agenda item for crime reporting
cadence, and how often can we get statistics. Assistant City Manager/Director of
Public Safety Mike Holder replied yes.
3. ADJOURNMENT
There being no further business before the Board, Director Newton adjourned the
worksession at 6:35 p.m.
APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE
21ST DAY OF JUNE 2016.
CCCPD Worksession Minutes June 6, 2016
City of Colleyville Page 6
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary