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HomeMy WebLinkAboutColleyville Crime Control and Prevention District (CCCPD)-Minutes-6/4/2015 City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Worksession Minutes City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Thursday, June 4, 2015 6:00 p.m. Executive Conference Room 1. CALL TO ORDER The Colleyville Crime Control and Prevention District Board Worksession was called to order by President Chuck Mogged on June 4, 2015, at 6:02 p.m. ROLL CALL: President Chuck Mogged, Vice President Carol Wollin, Directors: Nancy Coplen, David Kelly, and Mike Taylor were present. City Manager Jennifer Fadden, Treasurer Terry Leake, Police Chief Mike Holder, Assistant Police Chief Robert Hinton, Services Lieutenant Hillary Wreay, Operations Lieutenant Scotty Graves, Finance Manager Karen Hines, Parks Manager James Hubbard, Human Resources Director Rachel Hewitt, and City Secretary Amy Shelley were also present. Information Services Manager Chris Pena arrived at 6:40 p.m. Absent: Directors Chris Putnam and Jody Short 2. PRESENTATION AND DISCUSSION 2a Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2015 (FY 2015) budget update Police Chief Mike Holder presented this item and briefed the Board. There was no discussion on this item. 2b Presentation and discussion of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2016 (FY 2016) budget Assistant Chief Robert Hinton presented this item and briefed the Board. Director Kelly asked staff if the lasers were the same ones as last year. Assistant Chief Hinton replied they are not, the new lasers utilize enhanced technology. Director Wollin asked staff about the Stinger flashlights. Assistant Chief Hinton explained and provided an example of the Stinger flashlight. President Mogged thanked the chiefs for the good presentation and stated there does not seem to be any questions. Colleyville Crime Control and Prevention District Minutes June 4, 2015 City of Colleyville Page 2 Director Taylor asked staff about the cost for the flashlights. Lieutenant Graves replied about $80 each. President Mogged asked staff about the quality of the WatchGuard System body cameras. Chief Holder replied the WatchGuard System has better technology, a wide angle lens, and better resolution, however, it also costs more. Director Kelly asked staff if a year will make a difference in technology. Chief Holder replied yes, and explained the L3 body camera has already changed since the photo was placed in this presentation. Director Taylor asked staff about the replacement cycle of the body cameras. Chief Holder replied most purchased camera warranties are for three years. Director Coplen asked staff about the implications of lawsuits. Chief Holder stated challenges stemming from privacy issues and the potential for lawsuits was discussed in Austin, and are reasons why cameras are not mandated. President Mogged asked staff if Southlake is going to use the cameras with all officers, not just a test. Chief Holder replied yes, cameras will be with all uniformed patrol and traffic officers. Director Coplen asked staff if Grapevine is using cameras. Chief Holder replied he believes some uniformed officers are using them and he believes they will get to full implementation in the near future. Director Kelly stated he believes funds for implementation need to be allocated in multi-year year budgets. Director Taylor asked staff how they are going to address the server costs and will the storage needs keep growing. Chief Holder replied the state’s retention schedule will have to be followed, and most departments keep video for 90 days. He stated he believes the current server will hold the video, or there may be a need for a small upgrade and recommends long term budgeting for an upgraded server in the future. Director Taylor asked what associated equipment covers, under the line item server and associated equipment. Chief Holder replied associated equipment refers to items to run the server, such as cables and connectors. Director Kelly asked staff if there is a server rental option rather than a purchase. Chief Holder replied, generally large departments do rent, so the possibility is Colleyville Crime Control and Prevention District Minutes June 4, 2015 City of Colleyville Page 3 available, however, for departments our size, it is expensive and not as cost effective. Director Taylor asked staff about the school district’s fiber update. City Manager Jennifer Fadden replied the fiber optic project is expensive and is a partnership between the City of Grapevine, GCISD, and City of Colleyville and is a multiple phase project. Colleyville is basically the third partner and it will likely be three to four years before the City is connected. Director Taylor stated he thought it was going to be sooner than that. Director Kelly stated he believed ISM Manager Chris Pena had planned on implementation with Grapevine, but as the fiber optic is being constructed in phases and Colleyville is the third partner, the time frame for connectivity is later. Director Taylor asked staff if there are some cloud storage issues. Chief Holder replied certain criminal records have to be secured and not all companies that provide cloud services meet the state and federal security requirements, called CGIS security. Director Taylor asked staff if there is an off-site electronic digital back-up. City Manager Jennifer Fadden replied no, there is no off-site digital back-up, however, it is a project on the five-year plan. Director Kelly stated we have a hard back-up of everything. City Manager Jennifer Fadden concurred. Director Kelly stated he would encourage planning and budgeting for additional backup and storage. Vice President Wollin asked staff about the training required for the body cameras. Chief Holder replied he has not actually seen the training; however he can’t imagine it would be more than one day of training, as the primary focus would be on policy development and implementation. Director Kelly asked staff if there is any other analytics software needed. Chief Holder replied staff is still learning the software and report capabilities, therefore he does not believe they need anything at this time. Director Kelly asked staff if there is a way to push the analytics to the public, for example, traffic and crime alerts and warnings specific to their neighborhoods. Chief Holder replied, staff continues to utilize social media for providing that information, but they are more successful with using officers to interact with the HOA’s. He added, the department will continue to learn the software and improve the process for posting information, by using social media. Colleyville Crime Control and Prevention District Minutes June 4, 2015 City of Colleyville Page 4 2. ADJOURNMENT There being no further business before the Colleyville Crime Control and Prevention District, President Mogged thanked everyone and adjourned the worksession at 6:40 p.m. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 16TH DAY OF JUNE, 2015. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary