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HomeMy WebLinkAboutCity Council-Minutes-05/15/2018 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, May 15, 2018 WORKSESSION 5:00 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Presentation on Colleyville Center Improvements WS-2 Discussion of Kimzey Park pond dredging project WS-3 Discussion of dates for an objective setting worksession WS-4 Discussion of a sidewalk policy WS-5 Discussion of an appointment to the North Central Texas Council of Governments Regional Transportation Council WS-6 Discussion regarding annexation/de-annexation of the Timarron subdivision WS-7 Discussion of the May 15, 2018, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain cases for Parcels 150 and 159 • Contemplated litigation with Spectrum Cable concerning franchise fees Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 City Council Agenda May 15, 2018 City of Colleyville Page 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Dave Jung, Crown of Life PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4262 3. OATH OF OFFICE Chuck Kelley, Place 5 Callie Rigney, Place 6 4. RECEPTION FOR INCOMING COUNCILMEMBERS 5. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Proclamation in recognition of National Police Week - May 13-19, 2018 - Interim Police Chief Hillary Wreay and Mayor Richard Newton Proclamation in recognition of National Public Works Week - May 20-26, 2018 - Public Works Director Cheryl Taylor and Mayor Richard Newton Presentation of the Q2P Receipt Race prize winners - Mayor Richard Newton and Assistant City Manager Mark Wood In recognition of the Featured Business of the Month Scooter's Coffee, 7171 Colleyville Boulevard, Megan Voissem, franchise operator - Mayor Richard Newton and Assistant City Manager Mark Wood City Council Agenda May 15, 2018 City of Colleyville Page 3 6. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-18-4263 6a Approval of the minutes of the regular City Council meeting of May 1, 2018 6b Approval of a contract with Weaver and Tidwell, L.L.P. for auditing services for fiscal year ending September 30, 2018, in the amount of $48,250 for the audit of 2018 financial statements and Comprehensive Annual Financial Report (CAFR) preparation and printing, $5,000 for the single audit, and $1,500 for reports related to bond sales, if applicable 6c Approval to participate in the Texas Local Government Investment Pool (TexPool) and assigning authorized signers 6d Approval to participate in Texas Cooperative Liquid Assets Securities System Trust (Texas CLASS), and assigning authorized signers 6e Approval to participate in the Texas Short Term Asset Reserve Program (TexSTAR) and assigning authorized signers 6f Approval of a Pledge Agreement with the Bank of New York Mellon for bank depository collateral 6g Approval of a Professional Services Agreement with MESA Design Associates, Inc. for landscape architectural services for State Highway 26 (SH26) corridor landscape and hardscape improvements, and authorizing the city manager to execute the agreement 7. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 7a Ordinance O-18-2042 Consideration of a zoning change from the AG-Agricultural and R-40 Single Family Residential zoning districts to the R-30 Single Family Residential zoning district on Lot 2R, Block 1, of the Falcon Point Addition, located at 200 Bandit Trail, Case ZC18-005 7b Ordinance O-18-2043 Consideration of a zoning change from the AG-Agricultural zoning district to the R-20 Single Family Residential zoning district on Tract 1R09, Abstract 1619, in the S C H Whitten Survey, located at 2313 Hall-Johnson Road, Case ZC18-007 City Council Agenda May 15, 2018 City of Colleyville Page 4 8. RESOLUTION(S): READING AND PUBLIC HEARING 8a Resolution R-18-4264 Consideration of a replat for Lots 2R1 and 2R2, Block 1, of the Falcon Point Addition, located at 200 Bandit Trail, Case PC18-001 9. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 10. REPORTS Monthly Financial Report - April 2018 Quarterly Investment Report for the quarter ended March 31, 2018 Quarterly Performance Management Report Sign Board of Appeals Meeting Minutes - April 11, 2017 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MAY 15, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18-4265 12. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, May 11, 2018 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, May 15, 2018 Council Chambers Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, May 15, 2018, at 5:00 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor. City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Fire Chief Brian Riley, Community Development Director Ben Bryner, Library and Special Events Director Mary Rodne, Parks and Recreation Director Lisa Escobedo, Information Services Manager Chris Pena, City Attorney Whitt Wyatt, and City Secretary Christine Loven. Mayor Newton invited Councilmembers Elect Chuck Kelley and Callie Rigney to be seated at the table. WS-1 Presentation on Colleyville Center Improvements Colleyville Center Manager Leslie Hill, introduced Colleyville Center Advisory Committee members Chase Browning and Julie George. Manager Hill introduced Aaron Babcock with Hidell and Associates, who reviewed the preliminary design and list of improvements and answered questions of the City Council. Discussion regarding the addition of the patio included number of doors, air flow, live screening, ADA compliance, air conditioning, and noise control. Council directed staff and Hidell to move forward and to also include an alternate bid request for four doors. WS-2 Discussion of Kimzey Park pond dredging project Parks and Recreation Director Lisa Escobedo updated the City Council regarding the dredging project. Councilmember Dodson asked if the dredged material will be irrigated and if there will be damage to the irrigation system. Director Escobedo responded the material will be irrigated and there is clause in the proposal stating the site will be returned to pre-dredging condition. Mayor Pro Tem Lindamood asked if a time-line penalty can be added. City Manager Ducay stated the City would have to have some tolerance, but there was still time to review the proposal. City Council Minutes May 15, 2018 City of Colleyville Page 2 City Council directed staff to bring a resolution forward at a future meeting. WS-3 Discussion of dates for an objective setting worksession City Council established the date of May 31, 2018 at 4:00 p.m. for an objectives setting worksession. WS-4 Discussion of a sidewalk policy City Manager Jerry Ducay presented this item and answered questions of the City Council. City Council directed staff to move forward with updating the map and be prepared to bring a resolution forward at a future City Council Meeting. WS-5 Discussion of an appointment to the North Central Texas Council of Governments Regional Transportation Council Councilmember Taylor explained the nomination and terms of service. The City Council agreed to support Jim Griffith and Nick Sanders as the primary and alternate respectively, as the City’s choice of representative to the RTC. Mayor Newton stated the City is applying for NCTCOG grants and he and the City Manager are meeting with the director. WS-6 Discussion regarding annexation/de-annexation of the Timarron subdivision City Manager Jerry Ducay presented this item. Mayor Newton stated he feels we need to investigate if there are problems, understand any problems, and fix the problems. The City Council agreed de-annexation will not be considered at this time. WS-7 Discussion of the May 15, 2018, City Council regular agenda items There was no discussion of this item. Mayor Newton closed the worksession at 6:25 p.m. Mayor Newton called the Executive Session to order at 6:25 p.m. and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor. City Council Minutes May 15, 2018 City of Colleyville Page 3 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain cases for Parcels 150 and 159 • Contemplated litigation with Spectrum Cable concerning franchise fees Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton stated the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no action taken during this time, however, a resolution will move forward on the regular meeting agenda. Executive Session was adjourned at 7:10 p.m. Mayor Newton called the regular meeting of the Colleyville City Council to order at 7:32 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor. INVOCATION: Pastor Dave Jung, Crown of Life PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4262 Mayor Newton read Resolution R-18-4262 in its entirety. City Council Minutes May 15, 2018 City of Colleyville Page 4 Assistant City Manager Adrienne Lothery explained how cable franchise fees are collected and audited. Mayor Newton opened the public hearing at 7:38 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 7:38 p.m. Councilmember Taylor made a motion to approve Resolution R-18-4262, Councilmember Wheat seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen, and Mike Taylor 3. OATH OF OFFICE Chuck Kelley, Place 5 Callie Rigney, Place 6 Mayor Newton thanked Councilmembers Coplen and Taylor for their service. Mayor Newton joined City Secretary Christine Loven to administer the Oath of Office to Place 5 Councilmember Chuck Kelley and Place 6 Councilmember Callie Rigney. 4. RECEPTION FOR INCOMING COUNCILMEMBERS Mayor Newton recessed the City Council Meeting at 7:43 p.m. for a reception for newly seated Councilmembers Chuck Kelley and Callie Rigney. Mayor Newton reconvened the meeting at 8:03 p.m. and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley, and Callie Rigney. 5. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Newton stated there will be a financial report later on the agenda but he was happy to report our sales tax is up two percent over last year’s figures and encouraged everyone to view the financials online. City Council Minutes May 15, 2018 City of Colleyville Page 5 Mayor Newton announced the Fire Department Open House on May 19, and stated Chief Police Michael C. Miller will begin employment on May 23 and there will be a swearing in ceremony on June 1 at Colleyville Center and invited the public to attend. Mayor Newton reminded everyone of the Farmers Market, every Saturday on the south lawn at City Hall. Councilmember Nakamura encouraged everyone to register for summer programs and announced the Splash Pad is open daily from 10:00 a.m. to 8:00 p.m. until October 1. Councilmember Wheat announced the opening of the Library Summer Reading Program: Stomp, Chomp, Read! which opens June 1. Mayor Pro Tem Lindamood wished his daughter Harper a happy birthday and announced the new City website will launch May 19. Mayor Pro Tem Lindamood also recognized the flags were at half-staff in recognition of Police Memorial Day and expressed his appreciation to all who serve. Proclamation in recognition of National Police Week - May 13-19, 2018 - Interim Police Chief Hillary Wreay and Mayor Richard Newton Mayor Newton recognized the Colleyville Police Department and presented Interim Police Chief Hillary Wreay a proclamation in recognition of National Police Week. Proclamation in recognition of National Public Works Week - May 20-26, 2018 - Public Works Director Cheryl Taylor and Mayor Richard Newton Mayor Newton recognized the Colleyville Public Works Department and presented Acting Public Works Director Cheryl Taylor with a proclamation in recognition of National Public Works Week. Presentation of the Q2P Receipt Race prize winners - Mayor Richard Newton and Assistant City Manager Mark Wood Mayor Newton and Assistant City Manager Mark Wood presented the results of the Q2P Receipt Race and presented checks to: 1st place – Heritage Middle School, $5,000 2nd place – Bransford Elementary School, $3,000 3rd place – Heritage Elementary School, $1,000 City Council Minutes May 15, 2018 City of Colleyville Page 6 In recognition of the Featured Business of the Month Scooter's Coffee, 7171 Colleyville Boulevard, Megan Voissem, Franchise Operator - Mayor Richard Newton and Assistant City Manager Mark Wood Mayor Richard Newton and Assistant City Manager Mark Wood welcomed Megan Voissem, franchise operator of the featured business of the month, Scooter's Coffee. Ms. Voissem thanked the Mayor and Council for this recognition and invited all to try Scooter’s Coffee. 6. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-18- 4263 6a Approval of the minutes of the regular City Council meeting of May 1, 2018 6b Approval of a contract with Weaver and Tidwell, L.L.P. for auditing services for fiscal year ending September 30, 2018, in the amount of $48,250 for the audit of 2018 financial statements and Comprehensive Annual Financial Report (CAFR) preparation and printing, $5,000 for the single audit, and $1,500 for reports related to bond sales, if applicable 6c Approval to participate in the Texas Local Government Investment Pool (TexPool) and assigning authorized signers 6d Approval to participate in Texas Cooperative Liquid Assets Securities System Trust (Texas CLASS), and assigning authorized signers 6e Approval to participate in the Texas Short Term Asset Reserve Program (TexSTAR) and assigning authorized signers 6f Approval of a Pledge Agreement with the Bank of New York Mellon for bank depository collateral 6g Approval of a Professional Services Agreement with MESA Design Associates, Inc. for landscape architectural services for State Highway 26 (SH26) corridor landscape and hardscape improvements, and authorizing the city manager to execute the agreement Mayor Newton read Resolution R-18-4263 in its entirety. Chief Financial Officer Shereen Gendy presented items 6b, 6c, 6d, 6e, and 6f. She was assisted by the following for each item and answered questions of the City Council. • Item 6b – Jennifer Ripka, Senior Manager, Weaver and Tidwell City Council Minutes May 15, 2018 City of Colleyville Page 7 • Item 6c – Jerry Landrum, Senior Vice President, TexPool Service • Item 6d – Karen Proctor, Regional Director, Texas CLASS and Sheila Duffy, Director, Public Trust Advisors • Item 6e – Mica Owens, Vice President, TexSTAR • Item 6f – CFO Gendy and City Manager Ducay Parks and Recreation Director Lisa Escobedo presented item 6g and introduced Erin Duncan, Principal and Stan Cowan, Senior Principal, MESA Design, who introduced their firm and answered questions of the City Council. Mayor Newton opened the public hearing at 9:15 p.m. Kathy Hadley, 204 Timberline North, spoke regarding 6g, reminding the City, Colleyville is a Tree City USA city with a country atmosphere. She encouraged working with the Garden Club and said she does not like a hardscape plan. There were no others present wishing to speak and Mayor Newton closed the public hearing at 9:17 p.m. Councilmember Nakamura made a motion to approve Resolution R-18- 4263 and Councilmember Dodson seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney 7. ORDINANCE(S): SECOND READING AND PUBLIC HEARING Councilmember Chuck Kelley recused himself from discussion on Ordinance O-18-2042, Ordinance O-18-2043, and Resolution R-18-4264 7a Ordinance O-18-2042 Consideration of a zoning change from the AG-Agricultural and R-40 Single Family Residential zoning districts to the R-30 Single Family Residential zoning district on Lot 2R, Block 1, of the Falcon Point Addition, located at 200 Bandit Trail, Case ZC18-005 Mayor Newton read the caption of Ordinance O-18-2042. Community Development Director Ben Bryner presented this item and answered questions of the City Council. Director Bryner stated this item requires a super majority vote. City Council Minutes May 15, 2018 City of Colleyville Page 8 There was discussion regarding building setbacks, traffic, size of lots, and what the concerns of those opposed are. Mayor Newton opened the public hearing at 9:37 p.m. Kathy Hadley, 204 Timberline North, spoke in opposition to this item with a desire to maintain a country atmosphere. Mayor Newton asked if there was anyone present who is opposed to this item. No one responded. There were no others present wishing to speak and Mayor Newton closed the public hearing at 9:39 p.m. Councilmember Wheat made a motion to approve Ordinance O-18-2042, amending the Ordinance to approve R-40 zoning only, Councilmember Dodson seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, and Callie Rigney Recused: 1 – Councilmember Chuck Kelley Mayor Newton stated they will skip 7b Ordinance O-18-2043 and move forward to Resolution R-18-4264 as it relates to the property in Ordinance O-18-2042, and then will return to address 7b Ordinance O-18-20433. 7b Ordinance O-18-2043 Consideration of a zoning change from the AG-Agricultural zoning district to the R-20 Single Family Residential zoning district on Tract 1R09, Abstract 1619, in the S C H Whitten Survey, located at 2313 Hall-Johnson Road, Case ZC18-007 Mayor Newton read the caption of Ordinance O-18-2043. Community Development Director Ben Bryner presented this item and answered questions of the City Council. Director Bryner stated this item requires a super majority vote. Mayor Newton opened the public hearing at 9:59 p.m. Kathy Hadley, 204 Timberline North, spoke in favor of this item. City Council Minutes May 15, 2018 City of Colleyville Page 9 There were no others present wishing to speak and Mayor Newton closed the public hearing at 10:03 p.m. Councilmember Dodson made a motion to approve Ordinance O-18-2043, Councilmember Nakamura seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, and Callie Rigney Recused: 1 – Councilmember Chuck Kelley 8. RESOLUTION(S): READING AND PUBLIC HEARING 8a Resolution R-18-4264 Consideration of a replat for Lots 2R1 and 2R2, Block 1, of the Falcon Point Addition, located at 200 Bandit Trail, Case PC18-001 Mayor Newton read Resolution R-18-4264 in its entirety. Community Development Director Ben Bryner presented this item and answered questions of the City Council. There was general discussion regarding lot size, drainage, and minimum lot standards. Mayor Newton opened the public hearing at 9:53 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:53 p.m. Mayor Pro Tem Lindamood made a motion to approve Resolution R-18- 4264, with the following amendments: The lot area of approximately 33, 280 square feet and lot with of approximately 135 feet shall be allowed for Lot 2R2, Councilmember Wheat seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, and Callie Rigney Recused: 1 – Councilmember Chuck Kelley City Council Minutes May 15, 2018 City of Colleyville Page 10 Councilmember Chuck Kelley returned to the dais at 10:05 p.m. 9. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Clif LeBlanc, 6301 Volterra Court, representing the Tuscany HOA, spoke regarding SH26 construction and it’s effect on the 31 homes in the subdivision. Mr. LeBlanc provided photographs of the conditions. Kathy Hadley, 204 Timblerline North, spoke regarding the lane markers on SH26, saying the markings are confusing and hazardous. She thanked the City Council for working together. 10. REPORTS Monthly Financial Report - April 2018 Assistant City Manager Mark Wood reviewed the financial report and answered questions of the City Council. Quarterly Investment Report for the quarter ended March 31, 2018 Assistant City Manager Mark Wood reviewed the quarterly investment report and answered questions of the City Council. Quarterly Performance Management Report Assistant City Manager Adrienne Lothery reviewed the quarterly performance report and answered questions of the City Council. Sign Board of Appeals Meeting Minutes - April 11, 2017 There was no discussion of this item. 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MAY 15, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18-4266 This resolution was not needed. 12. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the City Council meeting at 10:24 p.m. City Council Minutes May 15, 2018 City of Colleyville Page 11 APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 5TH DAY OF JUNE 2018. Minutes taken and prepared by: Christine Loven, TRMC City Secretary