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HomeMy WebLinkAboutCity Council-Minutes-09/18/2018 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, September 18, 2018 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 City communication strategies and tools WS-2 Discussion of City Plaza and City Hall as an early voting location WS-3 Discussion of the September 18, 2018, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including:  Glade Road eminent domain cases for Parcels 150 and 159 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including:  Glade Road Project Phases 1B and 2  Acquisition of real property along SH2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS City Council Agenda September 18, 2018 City of Colleyville Page 2 INVOCATION: Pastor Jeff Strickland, Colleyville Assembly of God PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4304 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of the Featured Business of the Month - Macho Self Storage of Colleyville, 6511 Colleyville Boulevard, Owner/Manager Donna Ducey - Mayor Richard Newton and Assistant City Manager Mark Wood 4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-18-4305 4a Approval of the minutes of the regular City Council meeting of September 4, 2018 4b Approval of the minutes of the City Council Worksession of September 6, 2018 4c Approval of the minutes of the City Council Worksession of August 28, 2018 4d Approval of authorized broker/dealers for investment purchases 4e Approval of an Interlocal Agreement and funding for the Metroport Teen Court Program 4f Approval to use the Voluntary Library Fund in Fiscal Year 2019, for the purchase of library materials, collection processing supplies, and library programs, in an amount not to exceed $167,000 4g Adoption of the Fiscal Year 2019 to 2023 Capital Improvement Program (CIP) 4h Approval of the Grounds Maintenance Mowing Contract with Whitmore and Sons, Inc., in an amount not to exceed $214,784.73, and authorize the city manager to execute same, and any associated change orders, in an amount not to exceed 25 percent of the contract price City Council Agenda September 18, 2018 City of Colleyville Page 3 4i Approval of a Local Project Advance Funding Agreement for the Highway Safety Improvement Program (HSIP) for the reconstruction of Cheek-Sparger Road (San Bar Lane to Oak Briar Lane), and authorizing the city manager to execute the agreement 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - August 31, 2018 5b Quarterly Investment Report for the quarter ended June 30, 2018 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-18-2058 Amending Ordinance O-17-2028 relating to the Fiscal Year 2018 budget 6b Ordinance O-18-2059 Adoption of the proposed Fiscal Year 2019 budget 6c Ordinance O-18-2060 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2019 6d Ordinance O-18-2061 An ordinance amending Section 3 - Service Charges of the Water and Sewer Policy and Procedure Manual as contained in the Code of Ordinances, to implement updated base rates 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-18-4306 Approving a negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy Corp. Mid-Tex Division regarding the Company's 2018 Rate Review Mechanism Filings and adopting tariffs reflecting rate adjustments consistent with the negotiated settlement 7b Resolution R-18-4307 Consideration of appointments to the Historical Preservation Committee 7c Resolution R-18-4308 Consideration of appointments to the Library Board City Council Agenda September 18, 2018 City of Colleyville Page 4 7d Resolution R-18-4309 Consideration of appointments to the Metroport Teen Court Advisory Board 7e Resolution R-18-4310 Consideration of appointments to the Planning and Zoning Commission 7f Resolution R-18-4311 Consideration of appointments to the Zoning Board of Adjustment 7g Resolution R-18-4312 Consideration of appointments to the Colleyville Economic Development Corporation 8. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING 8a Resolution R-18-4294 Consideration of a final plat for Lots 1, 2, and 3X, Block 1, Old Grove Addition, Phase II, located at 105 and 103 John McCain Road and 7189 Cast Iron Forest Trail, Case PC17-004 9. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR SEPTEMBER 18, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18-4313 11. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, September 14, 2018 by 5:00 p.m. Christine Loven, TRMC City Secretary City Council Agenda September 18, 2018 City of Colleyville Page 5 A quorum of any Colleyville board, commission, or committee may be present at this meeting.   Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, September 18, 2018 Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, September 18, 2018, at 5:30 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, and Chuck Kelley. Councilmember Callie Rigney arrived at 6:22 p.m. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief Brian Riley, Public Works Director Ray Silva-Reyes, City Engineer Roberto Sauceda, Parks and Recreation Director Lisa Escobedo, Library and Special Events Director Mary Rodne, Community Relations Specialist Erin Spicer, City Attorney Whitt Wyatt, and City Secretary Christine Loven. Mayor Newton asked City Engineer Roberto Sauceda to introduce himself and welcomed him to the City. WS-1 City communication strategies and tools Community Relations Specialist Erin Spicer presented this item and stated effective communication is a two-way conversation. She reviewed the City’s current communication methods: Facebook, E-News, E-Communicator, cable channel, and website, and stated she is reviewing the data and trends to determine what the City’s focus should be. Councilmember Nakamura said she would also like to see the data, noting it will be helpful for the citizen’s Communication Committee also. There was general discussion regarding Facebook Live, podcasts, talking points to be shared amongst Councilmembers for current topics, traditional newsletter formats vs on-line with links, reformatting the utility bills to allow menu selections for news, and statistics of who reads the information pushed out and when. There was also discussion regarding establishing a Communications Committee to make recommendations to improve overall communications for the City. Councilmember Nakamura suggested Specialist Spicer dedicate time to promoting the City’s communication vehicles via presentations to civic organizations and HOA meetings and focus on receiving feedback which will assist in providing direction. City Council Minutes September 18, 2018 City of Colleyville Page 2 WS-2 Discussion of City Plaza and City Hall as an early voting location City Secretary Christine Loven presented this item and briefed the City Council. City Council directed staff to move forward with notifying Tarrant County Elections Administration of the anticipated construction. A worksession to discuss Chapter 7 of the Land Development Code has been scheduled for October, and political signs and electioneering locations will be addressed through this process. WS-3 Discussion of the September 18, 2018, City Council regular agenda items Mayor Newton reviewed the announcements for the evening. Mayor Newton stated Resolution R-18-4294 concerning Old Grove will remain tabled. Mayor Newton reviewed the applicants for the board, commission, and committee appointments. Mayor Newton asked the City Council to review the correction requested by Councilmember Dodson to the September 4, 2018 minutes, and his corrections to the August 28, 2018 City Council Worksession minutes and asked for the corrections to be included in the motion of adoption. Mayor Newton adjourned the worksession at 6:34 p.m. Mayor Newton called the Executive Session to order at 6:35 p.m. and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain cases for Parcels 150 and 159 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 • Acquisition of real property along SH2 City Council Minutes September 18, 2018 City of Colleyville Page 3 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 7:03 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:31 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. INVOCATION: Pastor Jeff Strickland, Colleyville Assembly of God PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4304 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Newton stated he has been commenting on the sales tax rate every month and noted because of the SH26 construction, the City budgeted only an average annual growth of 1% in sales tax but he is pleased to report we have beaten our estimates in sales tax revenue. Since sales tax revenue are reported two months in arrears by the state, Mayor Newton said he is pleased to report that the July 2018 sales tax revenue is 1.8% greater than the July 2017 sales tax revenue. In addition, the 2018 average annual sales tax revenue is up 4.25% over the 2017 annual sales tax revenue for the same time. Mayor Newton reminded everyone the $10 Red and Blue Gift Card for the Q3P promotion will close at the end of September and encouraged residents to use them before the deadline. Mayor City Council Minutes September 18, 2018 City of Colleyville Page 4 Newton also stated if a business does not accept the card, bring your receipt and the card to City Hall for reimbursement. Councilmember Dodson stated the City has a new staff initiated Traffic Advisory Committee comprised of representatives from the Police, Public Works, and Engineering Departments, and Administrative team. The purpose of the committee is to review citizen requests regarding traffic matters within the City. This effort includes requests for stop signs, speed limit studies, crosswalks and informational roadway signs. The committee meets monthly and is open to anyone wishing to attend. Residents can direct concerns regarding traffic matters to 817-503-1111. Councilmember Rigney announced the Movie on the Green, Friday, September 21, 7:30 p.m. will be the Disney movie Coco. The movie is free to all and will be showing on the south lawn with free popcorn and lemonade. Councilmember Nakamura encouraged everyone to donate during North Texas Giving Day on September 20. She noted one of the many charities you can donate to during North Texas Giving Day is the Colleyville Library Foundation. Councilmember Kelley noted the Kimzey Park Pond dredging is complete with over 4,000 cubic yards of silt removed from the pond bottom. The contractor will remove the stockpile of sediment once it fully dries, which will be within a few weeks, if it stops raining. Mayor Pro Tem Lindamood announced the construction on John McCain and L. D. Lockett is delayed due to rain, however, once the projects resume, it will only take four weeks. He noted some repairs have already begun on L. D. Lockett. Mayor Pro Tem Lindamood encouraged anyone who wants to receive road construction or City business updates should register on the City’s website to receive the E-News. Mayor Newton stated Mr. and Mrs. Mike Sexton will be recognized at the October 16, 2018 City Council Meeting for allowing the police and fire departments to use their property for training exercises. Councilmember Wheat stated the Library reconfiguration project is going well, and it is exciting to see the changes occurring. She noted the Library will reopen September 26, but the drive through will be open during the construction September 17-25. In recognition of the Featured Business of the Month - Macho Self Storage of Colleyville, 6511 Colleyville Boulevard, Owner/Manager Donna Ducey - Mayor Richard Newton and Assistant City Manager Mark Wood Donna Ducey, Owner/Manager of Macho Self Storage, thanked Mayor Newton and the City Council for recognizing her business, Macho Self Storage, as the featured City Council Minutes September 18, 2018 City of Colleyville Page 5 business of the month. Mrs. Ducey noted they have special rates and are always willing to assist non-profits in Colleyville. 4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-18-4305 4a Approval of the minutes of the regular City Council meeting of September 4, 2018 4b Approval of the minutes of the City Council Worksession of September 6, 2018 4c Approval of the minutes of the City Council Worksession of August 28, 2018 4d Approval of authorized broker/dealers for investment purchases 4e Approval of an Interlocal Agreement and funding for the Metroport Teen Court Program 4f Approval to use the Voluntary Library Fund in Fiscal Year 2019, for the purchase of library materials, collection processing supplies, and library programs, in an amount not to exceed $167,000 4g Adoption of the Fiscal Year 2019 to 2023 Capital Improvement Program (CIP) 4h Approval of the Grounds Maintenance Mowing Contract with Whitmore and Sons, Inc., in an amount not to exceed $214,784.73, and authorize the city manager to execute same, and any associated change orders, in an amount not to exceed 25 percent of the contract price 4i Approval of a Local Project Advance Funding Agreement for the Highway Safety Improvement Program (HSIP) for the reconstruction of Cheek-Sparger Road (San Bar Lane to Oak Briar Lane), and authorizing the city manager to execute the agreement Mayor Newton read Resolution R-18-4305 in its entirety. Assistant City Manager Mark Wood presented items 4d and 4e. Library and Special Events Director Mary Rodne presented item 4f. Mayor Newton asked staff what happens to the unspent money at the end of the fiscal year. Director Rodne stated the unspent funds would be utilized first in the next fiscal year. Mayor Newton asked why the funds are not forwarded to the fund balance. Assistant City Manager Adrienne Lothery stated the Voluntary Library Fund is a City Council Minutes September 18, 2018 City of Colleyville Page 6 special revenue fund and does not have an annually appropriated budget. As such, the fund balance is appropriated or authorized by City Council for expenditure on an as needed basis, which is somewhat different from the normal City funds. Mayor Newton and City Manager Jerry Ducay both commented that our policy is not to carry unspent money forward into a new fiscal year without a new appropriation in the new fiscal year and there is no reason we can’t do this for the Voluntary Library Fund. Parks and Recreation Director Lisa Escobedo presented item 4h. Councilmember Dodson asked if the contract would be re-bid next year. Staff advised they would go out for bid in May at Councilmember Dodson’s direction. Public Works Director Ray Silva-Reyes presented items 4g and 4i. Director Silva- Reyes highlighted the 2019 CIP projects. The Local Project Advance Funding Agreement for the Highway Safety Improvement Program (HSIP) for the reconstruction of Cheek-Sparger Road (San Bar Lane to Oak Briar Lane) was also highlighted. In regard to both items there was general discussion regarding grant opportunities and public engagement meetings. Mayor Newton stated the CIP has been discussed with staff and several worksessions were conducted. He noted for the public, there have been lengthy discussions and review and he did not want anyone to think the CIP was being adopted too quickly. Mayor Newton opened the public hearing at 8:27 p.m. Kathy Hadley, 204 N. Timberline, spoke in opposition of item 4i, with concerns for traffic speed, tree removal, Colleyville’s character, Cheek-Sparger Road being used as a pass-through road, and opposition to installing sidewalks. There were no others present wishing to speak and Mayor Newton closed the public hearing at 8:31 p.m. Mayor Pro Tem Lindamood noted City Council is currently looking at the design of Cheek-Sparger Road only and there will be other opportunities for public input. Councilmember Dodson made a motion to approve Resolution R-18-4305, with the corrections to the minutes of September 4, and August 28, 2018 as presented, and Mayor Pro Tem Lindamood seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. City Council Minutes September 18, 2018 City of Colleyville Page 7 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Monthly Financial Report - August 31, 2018 Assistant City Manager Mark Wood presented the report, highlighting the increase in sales tax revenue for the sixth month in a row, the Parks and Recreation increase in revenues, and the water and sewer base rates which are tracking consistent with FY2017. He also noted drainage revenue is $50,000 over expenditures and the Street Sweeper has been purchased. City Manager Ducay also noted the permit fee revenue is up over last fiscal year which indicates a healthy economy. He noted the City will be contracting for a plans reviewer to assist the Community Development Department in reducing the current plan review times which are running longer than expectations. 5b Quarterly Investment Report for the quarter ended June 30, 2018 Assistant City Manager Mark Wood presented the report noting the changes in the investment policy. Mayor Newton thanked staff for a very straight forward presentation of the reports. Following item 5b, Mayor Newton moved to item 8a, Tabled Reading and Public Hearing – Resolution R-18-4294 at 8:44 p.m. Mayor Newton stated this item will remain tabled, however, he was aware the applicant was in attendance. City Manager Jerry Ducay stated the applicant has met with City staff regarding the deficiencies in the pond and there will be additional meetings conducted before this item is removed from the table. 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a Ordinance O-18-2058 Amending Ordinance O-17-2028 relating to the Fiscal Year 2018 budget Mayor Newton read the caption of Ordinance O-18-2058. Assistant City Manager Adrienne Lothery presented this item, noting there were no updates from the previous meeting. Mayor Newton asked staff if the library has funds to carry over in this amendment. Manager Lothery noted the voluntary library fund is a special use fund and does not carry over funding in this amendment. Mayor Newton opened the public hearing at 8:52 p.m. City Council Minutes September 18, 2018 City of Colleyville Page 8 There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:52 p.m. Councilmember Kelley made a motion to approve Ordinance O-18-2058 and Mayor Pro Tem Lindamood seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 6b Ordinance O-18-2059 Adoption of the proposed Fiscal Year 2019 budget Mayor Newton read the caption of Ordinance O-18-2059. Assistant City Manager Adrienne Lothery presented this item, stating there is not any additional information to present, however, it is worth repeating this is a balanced budget and the General Fund revenues projected for FY 2019 were exactly the same as for FY 2018, allowing the City Council to approve an effective tax rate, which is very hard to do. Mayor Newton stated work on the budget began over a year ago and there were many worksessions conducted leading up to this final adoption. Mayor Newton noted when the Council began developing a strategy to prepare for an effective tax rate, over $1 million dollars had to be saved. He thanked staff for their great work in streamlining processes to save money and accomplishing this goal. Mayor Newton stated it is important to note Colleyville did not go into austerity mode to accomplish this objective and there have been increases in service levels. Mayor Newton opened the public hearing at 9:08 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:08 p.m. Councilmember Dodson made a motion to approve Ordinance O-18-2059 and Councilmember Nakamura seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. City Council Minutes September 18, 2018 City of Colleyville Page 9 6c Ordinance O-18-2060 Adoption of the Ad Valorem Tax Rate for Fiscal Year 2019 Mayor Newton read the caption of Ordinance O-18-2060. Assistant City Manager Adrienne Lothery presented this item, advising she is aware of only one other city which has achieved an effective tax rate. She stated Colleyville’s focus is on the tax needed to reach its service goals, rather than tax rate. Mayor Newton stated while the overall tax bill is $2.34 per $100 of valuation, the City receives only $0.33, and the City is working diligently to be efficient and effective in how it spends tax revenue to accomplish City service objectives. Councilmember Dodson noted the effective tax rate provides the same revenue as last year, however, individuals may see a small change in the amount of tax they pay depending on how much their specific property value increased relative to the average property value increase. Mayor Newton stated it is Council’s strategy and policy to set an effective tax rate whenever possible, and that may not always be possible. However, if not, the Council should always be able to explain to citizens the amount of additional ad valorem revenue they are raising over the previous year with the new tax rate, what it will be spent for, and why it is a priority. Mayor Newton opened the public hearing at 9:19 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:19 p.m. Councilmember Callie Rigney made a motion to approve Ordinance O-18- 2060 and Mayor Pro Tem Lindamood seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 6d Ordinance O-18-2061 An ordinance amending Section 3 - Service Charges of the Water and Sewer Policy and Procedure Manual as contained in the Code of Ordinances, to implement updated base rates Mayor Newton read the caption of Ordinance O-18-2061. Assistant City Manager Mark Wood presented this item noting that the base rate for water and waste water, which funds Colleyville’s operation of those systems City Council Minutes September 18, 2018 City of Colleyville Page 10 was actually being decreased as Colleyville’s costs have gone down. The difference in the new rate and the old rate is being applied to the Utility Capital Improvement Fund, resulting in the same rate for 99% of Colleyville residents as last year. He also pointed out the City funds all capital improvements with cash and has a fully funded five year capital improvement plan. Mayor Newton stated the City Council and staff is following the strategy laid out by the Water and Wastewater Advisory Committee. City Manager Ducay noted the five-year CIP is being funded without debt and the current funding is for years six and seven. Mayor Newton opened the public hearing at 9:26 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:26 p.m. Councilmember Dodson made a motion to approve Ordinance O-18-2061 and Councilmember Nakamura seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. Mayor Newton recessed the meeting at 9:31 p.m. and reconvened at 9:40 p.m. 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-18-4306 Approving a negotiated settlement between the Atmos Cities Steering Committee and Atmos Energy Corp. Mid-Tex Division regarding the Company's 2018 Rate Review Mechanism Filings and adopting tariffs reflecting rate adjustments consistent with the negotiated settlement Mayor Newton read Resolution R-18-4306 in its entirety. Assistant City Manager Adrienne Lothery presented this item and briefed the City Council. Manager Lothery highlighted the review and findings of the Atmos Cities Steering Committee (ACSC) and noted Atmos reduced its rates in March of this year as the ACSC demanded Atmos reflect reduced federal income taxes in its cost-of-service, as reflected in the RRM Tariff which was adopted in early 2018. This rate increase is largely offset by the lowered federal income tax rates, such that out-of-pocket expense to consumers should be roughly the same under new rates as what was experienced by consumers last winter. City Council Minutes September 18, 2018 City of Colleyville Page 11 Mayor Newton asked Manager Lothery if the Resolution was still binding for rates to be effective October 1, 2018, as the Exhibits A and B, attached to the resolution, give an effective date of March 15, 2018 for the new rates. Manager Lothery advised the resolution qualifies the attachments to be effective October 1, 2018 and the exhibits will be corrected as necessary. Mayor Newton opened the public hearing at 9:53 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:53 p.m. Councilmember Dodson made a motion to approve Resolution R-18-4306 and Councilmember Nakamura seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 7b Resolution R-18-4307 Consideration of appointments to the Historical Preservation Committee Mayor Newton read Resolution R-18-4307 in its entirety. Mayor Newton opened the public hearing at 9:56 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:56 p.m. Councilmember Nakamura made a motion to approve Resolution R-18- 4307 appointing George Bond, Alexa Canipe, Brandon Webster, and Nelson Thibodeaux to the Historical Preservation Committee with a term expiring September 2020 and directing the City Secretary to advertise and accept applications for the remaining vacancy. Mayor Pro Tem Lindamood seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 7c Resolution R-18-4308 Consideration of appointments to the Library Board Mayor Newton read Resolution R-18-4308 in its entirety. City Council Minutes September 18, 2018 City of Colleyville Page 12 Mayor Newton opened the public hearing at 10:000 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 10:00 p.m. Councilmember Dodson made a motion to approve Resolution R-18-4308 appointing Gary McPherson, Place 2; Molly Skinner, Place 4; Merry Graves, Place 6; Lourdes McWithey, Place 7 with a term expiring September 2020, and ex-officios Pat Jones and Kay Newton to the Library Board. Councilmember Wheat seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 7d Resolution R-18-4309 Consideration of appointments to the Metroport Teen Court Advisory Board Mayor Newton read Resolution R-18-4309 in its entirety. Mayor Newton opened the public hearing at 10:03 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 10:03 p.m. Councilmember Wheat made a motion to approve Resolution R-18-4309 appointing Sayeda Syed and Caroline Neemy to the Metroport Teen Court Advisory Board with a term expiring September 2019, and Councilmember Nakamura as the Council Liaison and Councilmember Nakamura seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 7e Resolution R-18-4310 Consideration of appointments to the Planning and Zoning Commission Mayor Newton read Resolution R-18-4310 in its entirety. Mayor Newton stated 14 applications for appointment to the Planning and Zoning Commission had been received and the Council could only appoint four and encouraged those who are not appointed to reapply. City Council Minutes September 18, 2018 City of Colleyville Page 13 Mayor Newton opened the public hearing at 10:06 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 10:06 p.m. Mayor Pro Tem Lindamood made a motion to approve Resolution R-18- 4310 appointing Susan Mathisen, Place 1; Ryan Moore Place 2; Julie Waltens, Place 3; and Kimberly Holt, Place 4; to the Planning and Zoning Commission with a term expiring September 2020. Councilmember Rigney seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 7f Resolution R-18-4311 Consideration of appointments to the Zoning Board of Adjustment Mayor Newton read Resolution R-18-4311 in its entirety. Mayor Newton opened the public hearing at 10:08 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 10:08 p.m. Councilmember Kelley made a motion to approve Resolution R-18-4311 appointing Richard Vallario, Place 1; Dee Kamerman, Place 2; Dan Shadle, Place 3; Sayeda Syed, Alternate 1; and Mic Deakin, Alternate 2 to the Planning and Zoning Commission with a term expiring September 2020. Mayor Pro Tem Lindamood seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 7g Resolution R-18-4312 Consideration of appointments to the Colleyville Economic Development Corporation Mayor Newton read Resolution R-18-4312 in its entirety. Mayor Newton opened the public hearing at 10:11 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 10:11 p.m. City Council Minutes September 18, 2018 City of Colleyville Page 14 Councilmember Rigney made a motion to approve Resolution R-18-4312 appointing Mayor Richard Newton, Mayor Pro Tem Lindamood, and Councilmember Kathy Wheat to the Colleyville Economic Development Corporation with a term expiring December 2020. Councilmember Dodson seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 8. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING 8a Resolution R-18-4294 Consideration of a final plat for Lots 1, 2, and 3X, Block 1, Old Grove Addition, Phase II, located at 105 and 103 John McCain Road and 7189 Cast Iron Forest Trail, Case PC17-004 This resolution remained tabled and was addressed at 8:44 p.m. 9. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Hadley, 204 North Timberline, asked City Council to move Citizens Comments up on the agenda so it’s not so late in the evening. She noted all the beautification efforts in the City and asked for the fountain at Glade and Bluebonnet, and the pond at Colleyville Center be addressed. Mrs. Hadley stated the signage at SH26 and Glade is still not in the proper locations and TxDOT is not doing their job. Mrs. Hadley reiterated her concerns with reconstruction of Cheek- Sparger Road. Kathleen Hennessey, 5013 Stonebridge Drive, provided an update on the oak trees on Cherry Lane, expressed concern for the number of ducks and geese in the area of Riverwalk Drive declining and having no place to go. She further stated Grapevine High School does not have any text books. Mrs. Hennessey then discussed drainage issues on Bluebonnet Drive and asked City Council to encourage residents to get out and vote. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR SEPTEMBER 18, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18-4313 This resolution was not needed. City Council Minutes September 18, 2018 City of Colleyville Page 15 11. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the City Council meeting at 10:28 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 1ST DAY OF OCTOBER 2018. Minutes taken and prepared by: Christine Loven, TRMC City Secretary