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Home My WebLink AboutLibrary Board-Agenda Packets-3/22/2010 PUBLIC NOTICE COLLEYVILLE PUBLIC LIBRARY BOARD AGENDA MARCH 22, 2010 7:00 P.M. COLLEYVILLE PUBLIC LIBRARY 110 MAIN STREET I. Call to Order II. Approval of the February 8, 2010 Minutes III. A. Monthly Statistics B. Donations C. Library Programs ñÈ Review and Discussion of Library Second and First Floor Finish Out Schematic Design - Presentation by Bill Hidell of Hidell and Associates Architects V. Colleyville Public Library Vision Fair Report VI. North Texas Conference for Library Supporters Conference Update VII. Friends of the Colleyville Public Library Report VIII. Colleyville Public Library Foundation Report IX. Next Meeting Date X. Suggested Items for Future Meetings XI. Citizen Comments* XII. Adjournment *(This time is allocated for citizens to informally address the Board on matters on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that this notice was posted on the bulletin boards at City Hall on Thursday, March 18, 2010, at 5:00 p.m. Mary E. Rodne Library Director COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES February 8, 2010 CALL TO ORDER Chair Jerome Davis called the meeting of the Colleyville I. Public Library Board to order at 7:01 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Thad Bolline, Jerome Davis, Billie Tuttle, Mary Alice Rippe and Nancy Bowen Alternates Present: Amy Dowell and Linda Bond Ex-Officio Members Present: Kay Newton Ex-Officio Members Absent: Steve Banta, Dr. Larry Darlage, Mayor David Kelly, Jorge Rodriguez, Mary Smith and Cecilia Monacelli Staff present: Terry Leake and Mary Rodne Also present: Lorraine McChesney, Connie McChesney, Kylee Kittrell, Kristine Hall and Kari Banta APPROVAL OF JANUARY 11, 2010 MINUTES - A motion was made by II. Nancy Bowen and seconded by Pat Jones to approve the January 11, 2010 Motion approved unanimously Minutes as presented. . III. A. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics for January. Patrons had checked out a total of 16,792 items, 76 Colleyville residents registered for library cards, library patron visits totaled 7,337, attendance for programs totaled 352 and volunteer hours totaled 119 hours. Rodne noted that the total circulation of library materials this year was 11% higher than the total circulation of library materials last year at this time. B. Donations Director Rodne reported that the Library had received a total of $197.06 in donations in January. The donations included: $37.06 from Nelson and Magdalena Moore for the purchase of two health books; $50 from the Jim Ghormley Family for the purchase of childrens books with a Prudential Foundation Matching Grant to the Friends of the Library; $10 from an anonymous donor, and $100 from Ann Maddux for the purchase of a book on CD. C. Library Programs 1. Winter/Spring Director Rodne reported that the Youth Services Winter/Spring 2010 Programs had started the week of January 25, 2010 and that all but one of the story time sessions were filled and had waiting lists. It was noted that the Bounce Time session on Friday continued to be a very popular program and that at some sessions attendance has totaled around 75. Rodne also added that the popular monthly LEGO Mania program has continued to be well attended. 2. Summer Reading Program Rodne presented an update on planning activities for 10 Summer Reading Program, Bank on Books! It was announced that the program would be featuring piggy banks. COMMUNITY PROJECT PRESENTATION GIRL SCOUT TROOP 1416 IV. Chair Jerome Davis introduced Girl Scout Troop 1416 members, Connie McChesney, Kari Banta and Kylee Kittrell, and invited them to present an overview of the community project they had completed for the Library to earn a Silver Award. The members opened with an introduction to the project. Next, they provided a detailed explanation of the planning approach and methodology, and concluded with an overview of the project results. They also noted that the project included forming a Library Teen Advisory Board, and that their goal was to make suggestions on how to make the Colleyville Public Library more teen friendly. Finally, they announced that they were donating their Girl Scout cookie sale revenues to the Library and presented a check for $250 for the proposed new teen area. The Library Board thanked them for the presentation, the study they had done on behalf of the Library and their donation to the Library. NORTH TEXAS REGIONAL LIBRARY SYSTEM ASSEMBLY MEETING V. REPORT Library Director Mary Rodne reported that she had attended a North Texas Regional Library System Assembly Meeting on January 28, 2010, at the Center for Visual Arts in Denton. Rodne presented an overview of the meeting and noted that the key agenda items included a discussion of the North Texas Library Partners System and the Texas State Library and Archives Commission Fiscal Year 2010/2011 budget reduction projections. NORTH TEXAS CONFERENCE FOR LIBRARY SUPPORTERS UPDATE VI. Director Rodne presented an update on the second Annual North Texas Conference for Library Supporters, scheduled to be held on Saturday, February 13, 2010, at the Lockheed Martin Recreation Area (LMRA) in southwest Fort Worth. Rodne added that a complete conference schedule and session descriptions had been included in the Library Board packet. COLLEYVILLE PUBLIC LIBRARY VISION FAIR VII. Director Rodne provided an update on the Vision Fair that the Colleyville Public Library and the Colleyville Lions Club were co-sponsoring on Saturday, March 6, 2010. It was noted that the fair would feature vendors to help persons with vision impairment and that a Vision Fair flyer had been included in the Board packet. COLLEYVILLE PUBLIC LIBRARY SPATIAL REORGANIZATION PROJECT VIII. UPDATE Library Director Rodne presented an update on the Colleyville Public Library Spatial Reorganization project, and explained that staff had been working with Bill Hidell of Hidell Associates Architects in developing a floor plan for the project. Rodne concluded with a project timeline and noted that Bill Hidell would be attending the March Library Board meeting to present the - Schematic Designs for review and discussion. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT IX. President Kay Newton opened with an update on the ongoing used book sale activities of the Friends of the Library, and reported that the Friends were busy planning for their annual used book sale, scheduled to be held on May 1, 2010, on the second floor of the Library. In conclusion, Newton invited everyone to attend the 2010 Fourth Thursday Author Series sponsored by the Friends of the Library, and presented an overview of the upcoming local authors to be featured. Additionally, Newton noted that all programs would be held on the second floor of the Library at 6:30 p.m. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT X. Pat Jones presented a report for President Cecilia Monacelli. Jones noted that the Foundation had made a presentation of a $15,000 check for the purchase of a 3-M Staff Workstation to the Colleyville Public Library at the January 19, 2010, City Council Meeting. Jones also reported that the Foundation was continuing their annual appeal for donations to support the Library Second Floor Expansion Project. In conclusion, Jones announced that at the Colleyville Chamber Awards Banquet held on February 5, 2010, Cecilia Monacelli had been presented with . Chair Jerome Davis announced that Pat Jones had won the Colleyville Area Chamber of Commerce Citizen of the Year Award on behalf of the Colleyville Public Library Foundation. NEXT MEETING DATE XI. SUGGESTED ITEMS FOR FUTURE MEETINGS XII. CITIZEN COMMENTS XIII. None ADJOURN: A motion was made by Thad Bolline and seconded by Pat Jones XIV. Motion approved to adjourn the meeting. . The meeting of the Colleyville Public Library Board was adjourned at 8:10 p.m. MEMORANDUM To: Colleyville Public Library Board From: Mary Rodne, Library Director Date: March 22, 2010 Subject: Colleyville Public Library Statistics At the February 8, 2010 Library Board Meeting, there was discussion on simplifying the prese In preparation of the revised library statistics presentation format, staff reviewed comparable monthly reports of local libraries and discussed options. General basic usage statistic formats of several monthly reports of libraries in this area were included in this redesign. On the basis of the above, staff proposed the attached Colleyville Public Library Monthly Statistics report for consideration. 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