HomeMy WebLinkAboutCity Council-Minutes-5/20/20106~.,, ,,, City of Colleyville
~, a ~ Agenda
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City Council Worksession
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Thursday, May 20, 2010
6:00 PM
Executive Conference Room
1. CALL TO ORDER
2. PRESENTATION AND DISCUSSION
2a Presentation and discussion of regionalization of public safety
communications and jail services
2b Update of the General Fund and Debt Service Fund Financial Forecast
2c Review and discussion of agency support and in-kind services
2d Discussion of health insurance renewal and bid process
2e Presentation and discussion of a long-term strategy to link Colleyville's
wellness program and health benefits plan
2f Review and discussion of the City's retirement plan through Texas
Municipal Retirement System
2g Review and discussion of the 2010 Compensation Analysis
2h Presentation of the 2010 Employee Opinion Survey
3. ADJOURNMENT
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday,
May 14, 20 , by 5:00
C thia Singleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1 Printed on 5/14/2010
~_„ . ~,~ City Hall
City of Colleyville 100 Main Street
~ Colleyville, Texas 76034
Minutes 817.503.1000
T~•..,- www.colleyvil le.com
City Council Worksession
Thursday, May 20, 2010 6:00 PM Executive Conference Room
The City Council Worksession was called to order by Mayor David Kelly
on May 20, 2010, at 6:04 p.m.
ROLL CALL: Councilmembers Carol Wollin, Michael Muhm, Stan
Hall, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were
present. Mayor David Kelly, City. Manager Jennifer Fadden,
Assistant City Manager and Chief Financial Officer Terry Leake,
Police Chief Steve Dye, Police Lieutenant Rodney Cunningham,
Police Officer Raymon Cannon, Police Officer Chuck Tinsman, Fire
Chief Russell Shelley, Public Works Director Steve Chutchian,
Utility Superintendent Ken Tywater, Community Development
Director Ron Ruthven, Planning and Zoning Assistant Amy Shelley,
GIS Specialist Sunny Lindsey, Colleyville Center Manager Lin
Przybyl, Administrative Assistant Marilyn Gilbert, Human Resources
Manager Elise Welborn, Communications and Marketing Director
Mona Gandy, Information Services Manager Chris Pena, Desktop
Support Specialist Steve Thompson and City Secretary Cynthia
Singleton were also present.
2. PRESENTATION AND DISCUSSION
2a Presentation and discussion of regionalization of public safety
communications and jail services
This item was discussed during the May 19, 2010 City Council
worksession.
2b Update of the General Fund and Debt Service Fund Financial Forecast
This item was discussed during the May 19, 2010 City Council
worksession.
2c Review and discussion of agency support and in-kind services
This item was discussed during the May 19, 2010 City Council
worksession.
City of Colleyville Page 1 Printed on 6/16/2010
City Council Worksession Minutes May 20, 2010
2d Discussion of health. insurance renewal and bid process
Human Resources Manager Elise Welborn reviewed the projected Fiscal
Year 2011 health insurance renewal rate; the current plan design; the bid
process; stated staff will work with Cooper Corporate Solutions (Cooper)
to negotiate with Aetna and other vendors for an acceptable rate; and, to
analyze possible plan design changes to further reduce costs and
answered questions of the City Council.
Mr. Christian Moreno, Vice President, Group Benefits Consulting,
Cooper, provided information regarding the bidding process, analysis of
risk by vendors and plan design.
Discussion ensued regarding the increase in insurance premiums.
Mr. Rich Allen, Vice President Risk Analytics, Cooper, outlined strategies
for reducing healthcare premiums.
Discussion continued regarding pricing options and reducing healthcare
costs.
2e Presentation and discussion of a long-term strategy to link Colleyville's
wellness program and health benefits plan
City Manager Jennifer Fadden spoke regarding the goal of the Employee
Benefits and Wellness Committee to tie benefits to wellness and to
create a program that will reduce premiums based on employee health
and commended the committee for their efforts to develop a proactive
program.
Planning and Zoning Assistant Amy Shelley and GIS Specialist Sunny
Lindsey, co-chairs of the Employee Benefits and Wellness Committee,
presented the long term strategy to link Colleyville's wellness program
and health benefits plan and answered questions of the City Council.
City Council requested information regarding peer city healthcare plans
and that staff explore the HSA plan.
Discussion ensued regarding the employee benefit premium cost, tier
structure, new healthcare reform, the short-term and long-term effects of
the wellness plan on costs, tobacco product affidavit and healthcare
trends.
City Council determined staff should proceed with implementation of the
wellness program and health benefits plan, as presented, in August
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City Council Worksession Minutes May 20, 2010
2010.
Mayor Kelly recessed the meeting at 7:24 p.m. and reconvened at 7:35
p.m.
2f Review and discussion of the City's retirement plan through Texas
Municipal Retirement System
Human Resources Manager Elise Welborn provided an overview of the
City's retirement plan through Texas Municipal Retirement System
(TMRS) and answered questions of the City Council.
Assistant City Manager and Chief Financial Officer Terry Leake provided
information regarding the TMRS acturial funding methods and the
acturial valuation for Colleyville.
City Manager Jennifer Fadden stated the City's obligation to TMRS is
fully funded.
Discussion ensued regarding the structure of various retirement plans
and creating a positive work environment.
City Manager Jennifer Fadden stated the Employee Benefits and
Wellness Committee will examine the current TMRS plan design for
potential savings.
2g Review and discussion of the 2010 Compensation Analysis
Human Resources Manager Elise Welborn reviewed the 2010
Compensation Survey and Analysis, recommendations and answered
questions of the City Council.
Discussion ensued regarding salary ranges, formula for salary increases,
criteria for overtime and turnover rate.
City Council requested a comparison of salaries with peer cities.
City Manager Jennifer Fadden provided information regarding the plan
for a sustainable compensation strategy with a goal to attract and retain
quality employees.
2h Presentation of the 2010 Employee Opinion Survey
This item was discussed during the May 19, 2010 City Council
worksession.
City of Colleyville Page 3 Printed on 6/16/2010
City Council Worksession Minutes May 20, 2010
3. ADJOURNMENT
There being no further business before the City Council, Mayor Kelly
adjourned the meeting at 10:00 p.m.
APPROVED BY A VOTE OF _~ AYES, d NAYS AND ~
ABSTENTIONS ON THIS THE ~_ DAY OF ~/hJt~ 2010.
Minutest en and pr b}c:
Cynthia Singleton, TRMC, CM
City Secretary
City of Colleyville Page 4 Prinfed on 6/16/2010