HomeMy WebLinkAboutColleyville Crime Control and Prevention District (CCCPD )-Agenda Packets-6/15/2010. ~~~ ~~,, City of Colleyville 100 Main Street
r Colleyville, Texas 76034
~~ ~ "~' Agenda $17.503.1000
'~~ www.colleyville.com
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Colleyville Crime Control and Prevention
District Board
Tuesday, June 15, 2010 5:00 PM City Council Chambers
1. CALL TO ORDER
2. CONSENT: READING AND PUBLIC HEARING -Resolution R-10-0052
2a Approval of the minutes of the regular Colleyville Crime Control and
Prevention District meeting of May 20, 2010
3. RESOLUTION(S):
READING AND PUBLIC HEARING
3a R-10-0053 Approval of the Colleyville Crime Control and Prevention District
(CCCPD) Fiscal Year 2011 (FY 2011) budget
3b R-10-0054 Election of a President and Vice President of the Colleyville Crime
Control and Prevention District Board of Directors
4. ADJOURNMENT
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday,
June 11, 2010, by 5:00 .m
Cynthia Singleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1 Printed on 6/9/2010
RESOLUTION R-10-0052
A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND
PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER CONSENT
ITEMS AT THE MEETING OF JUNE 15, 2010
WHEREAS, Colleyville Crime Control and Prevention District Board of Directors has
taken action on certain items on the agenda under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by the Colleyville Crime Control and
Prevention District Board of Directors action under Consent Items as
follows are hereby adopted:
a. THAT the minutes of the Colleyville Crime Control and Prevention District
Board of Directors' meeting held May 20, 2010, are hereby approved.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF
ABSTENTIONS, THIS THE
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
AYES, NAYS AND
DAY OF 2010.
COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Tom Hart
President
"'~-`-~ City of Colleyville
~~~~ l~ Minutes -Draft
<<..,~
Colleyville Crime Control and
Prevention District Board
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Thursday, May 20, 2010
5:00 PM
Executive Conference Room
The Colleyville Crime Control and Prevention District worksession was
called to order by President Hart at 5:08 p.m.
ROLL CALL: Directors David Kelly, Carol Wollin, Stan Hall, Michael
Muhm and Vice President Mike Taylor were present. President Tom
Hart, City Manager Jennifer Fadden, Assistant City Manager and
Chief Financial Officer Terry Leake, Police Chief Steve Dye, Police
Lieutenant Rodney Cunningham, Communications and Marketing
Director Mona Gandy, Informations Systems Manager Chris Pena
and City Secretary Cynthia Singleton were also present.
Director Jon Ayers was absent.
2. CONSENT: READING AND PUBLIC HEARING -RESOLUTION R-10-0051
2a Approval of the minutes of the Crime Control and Prevention District
Board of Directors meeting of February 16, 2010
President Hart read Resolution R-10-0051 in its entirety.
President Hart opened the public hearing.
There was no one present wishing to speak concerning this item and
President Hart closed the public hearing.
Director Kelly moved to approve Resolution R-10-0051.
Director Muhm seconded the motion.
The motion carried by the following vote:
Aye: 6 -David Kelly, Carol Wollin, Stan Hall, Michael Muhm, Tom
Hart, Mike Taylor
Absent: 1 -Jon Ayers
3. PRESENTATION AND DISCUSSION
3a Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year
2010 (FY 2010) budget update
City of Colleyville Page 1 Printed on 6/10/2010
Colleyville Crime Control and Minutes -Draft May 20, 2010
Prevention District Board
Assistant City Manager and Chief Financial Officer Terry Leake provided
a summary of the Fiscal Year 2010 Colleyville Crime Control and
Prevention District (CCCPD) budget, reviewed actions taken to
compensate for a budget shortfall and answered questions of the Board.
3b Presentation and discussion of the Colleyville Crime Control and
Prevention District (CCCPD) Fiscal Year 2011 (FY 2011) budget
Police Chief Steve Dye presented the proposed Fiscal Year 2011
Colleyville Crime Control and Prevention District budget, provided
information regarding recruiting efforts and hiring practices and
answered questions of the Board.
Discussion ensued regarding fleet. management, the patrol shift
schedule and the hand-held radio and in-car video system replacement
schedule.
Information Systems Manager Chris Pena spoke regarding replacement
options for mobile digital computers.
City Manager Jennifer Fadden spoke regarding the Teen Court budget.
Director Muhm requested a budget roll-up report for the Police
Department.
4. ADJOURNMENT
There being no further business before the Colleyville Crime Control and
Prevention District Board of Directors, Director Kelly moved to adjourn.
Director Muhm seconded the motion.
The motion carried by the following vote:
Aye: 6 -David Kelly, Carol Wollin, Stan Hall, Michael Muhm, Tom
Hart, Mike Taylor
Absent: 1 -Jon Ayers
President Hart adjourned the meeting at 5:56 p.m.
City of Colleyville Page 2 Printed on 6/10/2010
Colleyville Crime Control and Minutes -Draft May 20, 2010
Prevention District Board
APPROVED BY A VOTE OF AYES,
ABSTENTIONS ON THIS THE DAY OF
Minutes taken and prepared by:
Cynthia Singleton, TRMC, CMC
City Secretary
NAYS AND
2010.
City of Colleyville Page 3 Printed on 6/10/2010
4"!~~~
~ ~ City of Colleyville
100 Main Street
Colleyville, Texas 76034
r~~~, Agenda Briefing 817.503.1000
www.colleyville.com
File Number: R-10-0053
File Number: R-10-0053 File Type: Resolution Status: Resolution
Version: 1 Agenda Date: 06/15/2010 Controlling Body: Colleyville Crime
Control and
Prevention District
Board
Requester: Police Department Agenda No.: 3a Final Action:
File Name: Approval of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year
2011 (FY 2011) budget
Attachments: FY 2011 CCCPD Proposed Budget.pdf Resolution R-10-0053
History of Legislative File
Version: Date: Acting Body: Action Text:
1 06/15/2010 Colleyville Crime Control
and Prevention District
Board
Title
Approval of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal
Year 2011 (FY 2011) budget
Explanation
Reading and Public Hearing
In accordance with the Local Government Code, the Colleyville Crime Control and
Prevention District (CCCPD) Board, which is comprised of the City Council, must approve
an annual budget at least 100 days before the start of the fiscal year. In order to comply
with this requirement, the June 15, 2010 meeting is being held for the Board to consider a
FY 2011 CCCPD Budget.
The following FY 2011 CCCPD Budget was presented to the CCCPD Board of Directors at
the CCCPD Budget Workshop on May 20, 2010.
Financial Impact
The following information and attachments provide estimated fund balances and
revenues, as well as a detailed list of proposed expenditures.
Estimated Beginning Fund Balance for FY 2011 $ 736,876
Revenues:
'/2 Cent Sales Tax $ 944,350
Interest Income $ 4,790
City of Colleyville Page 1 Printed on 6/11/2010
Agenda Briefing Continued (R-10-0053)
Use of Available Cash $ 242,059
TOTAL REVENUE $ 1,191,199
Expenditures:
Administrative Board/Audit Expenses $ 1,850
Police Records Management System Annual Contract $ 45,000
Regional Recruiting and Hiring Process (PACT Test) $ 1,167
Enhanced testing and recruitment efforts in
conjunction with other departments
Crime Reports Crime Mapping Software $ 1,200
Provides Colleyville citizens an Internet-based
local crime information portal
NetMotion Wireless Maintenance Agreement $ 3,219
Security software for in-car computer system
In-Car Video Software Annual Maintenance Contract $ 2,162
Annual software maintenance charges for in-car
video systems
Personnel:
Four (4) Police Officer Positions $ 314,343
Metroport Teen Court $ 40,000
Capital:
Replacement -One (1) Patrol Vehicle Equipment $ 29,258
Replacement -Four (4) Hand-held Police Radios $ 12,000
Replacement of out-of-date radios used in COPS
program - completes a four year replacement program
Replacement -Three (3) In-Car Video Systems $ 20,967
Replacement of out-of-warranty in-car video systems
Equipment for Child Abduction Response Team (CART) $ 1,000
Colleyville share of area support for equipment needs
for CART
Debt Service:
1999 Certificates of Obligation $ 503,952
2006 Refunding Debt
City of Colleyville Page 2 Printed on 6/11/2010
Agenda Briefing Continued (R-10-0053)
Transfers:
Capital Equipment Replacement Fund
In-Car Mobile Digital Computers $ 13,500
TOTAL EXPENDITURES - $ 989,618
*EXCESS REVENUES OVER EXPENDITURES - $ 201,581
ENDING FUND BALANCE - $ 696,398
* Must have a 1.4 times coverage ratio ($201,581) for debt service payment.
Recommendation
Approval
City of Colleyville Page 3 Printed on 6/11/2010
COLLEYVILLE CRIME CONTROL DISTRICT
FY 2011 PROPOSED BUDGET
ADOPTED PROJECTED PROPOSED
FISCAL YEAR FY 2010 FY 2010 FY 2011
BEGINNING FUND BALANCE $822,911 $827,528 $736,876
REVENUES:
1/2 CENT SALES TAX REVENUE $1,025,000 $935,000 $944,350
INTEREST INCOME $7,500 $4,000 $4,790
USE OF AVAILABLE CASH $294,225 $289,917 $242,059
TOTAL REVENUES $1,326,725 $1,228,917 $1,191,199
EXPENDITURES:
ADMINISTRATIVE BOARD/AUDIT EXPENSES: $1,850 $1,850 $1,850
POLICE SOFTWARE ANNUAL MAINTENANCE CONTRACT $45,000 $45,000 $45,000
REGIONAL RECRUITING AND HIRING PROCESS (PACT TEST) $0 $0 $1,167
CRIME REPORTS CRIME MAPPING SOFTWARE $0 $0 $1,200
NETMOTION WIRELESS MAINTENANCE AGREEMENT $0 $0 $3,219
IN-CAR VIDEO SOFTWARE ANNUAL MAINTENANCE CONTRACT $0 $0 $2,162
PERSONNEL:
POLICE OFFICERS:
4 OFFICERS $311,343 $272,426 $314,343
TEEN COURT $38,765 $38,765 $40,000
CAPITAL -
VEHICLES:
REPLACEMENTS -FOUR PATROL VEHICLES AND EQUIPMENT $134,750 $134,750 $29,258
EQUIPMENT:
REPLACEMENT -HAND HELD RADIOS (4 IN FY 2011) $30,000 $20,967 $12,000
PROTECTIVE PARKING LOT AWNINGS ** $49,000 $0 $0
REPLACEMENT CHAIRS FOR POLICE DISPATCH CENTER $3,590 $2,732 $0
REPLACEMENT -THREE (3) IN-CAR VIDEO SYSTEMS $0 $0 $20,967
EQUIPMENT FOR CHILD ABDUCTION RESPONSE TEAM (CART) $0 $0 $1,000
DEBT SERVICE:
1999 CERTIFICATES OF OBLIGATION / 2006 REFUND ING DEBT $498,162 $498,162 $503,952
TRANSFERS:
CAPITAL EQUIPMENT REPLACEMENT FUND -
IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $15,000 $15,000 $13,500
TOTAL EXPENDITURES $1,127,460 $1,029,652 $989,618
EXCESS REVENUES OVER EXPENDITURES $199,265 *** $199,265 *** $201,581
ENDING FUND BALANCE $727,951 $736,876 $696,398
* MUST HAVE A 1.4 TIMES COVERAGE RATIO ($201,581) FOR DEBT SERVICE PAYMENT IN FY 2011
** FROZEN IN FY 2010 BUDGET
* MUST HAVE A 1.4 TIMES COVERAGE RATIO ($199,265) FOR DEBT SERVICE PAYMENT IN FY 2010
RESOLUTION R-10-0053
A RESOLUTION ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2011 FOR
THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT
WHEREAS, the laws of the State of Texas require than an annual budget be adopted
by the Board of Directors; and
WHEREAS, the laws require that the budget includes projected revenues and
proposed expenditures, cash on hand at the start of the year, the amount
of money received during the prior year, the tax rate and the projected
ending fund balance.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT:
Sec. 1. THAT the Fiscal Year 2011 budget amounts for the Colleyville Crime
Control and Prevention District with a sales and use tax rate of .5% are as
follows:
Projected Revenue Received
in Fiscal year 2010 $1,228,917
Projected Cash on Hand
as of October 1, 2010 $ 736,876
Revenues $1,191,199
Expenditures $ 989,618
Ending Fund Balance
at September 30, 2011 $ 696,398
AND IT IS SO RESOLVED.
APPROVED THIS THE
AYES, NAYS AND
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
DAY OF
ABSTENTIONS.
2010, BY A VOTE OF
COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Tom Hart
President
~~ ' ~a
" ~ City of Colleyville
`~? -~ City Hall
100 Main Street
;
,~~ ~ Colleyville, Texas 76034
Agenda Briefing
~~~~~~ 817.503.1000
. www.colleyville.com
File Number: R-10-0054
File Number: R-10-0054
File Type: Resolution
Status: Resolution
Version: 1
Requester: Office of the City
Secretary
Agenda Date: 06/15/2010
Agenda No.: 3b
Controlling Body: Colleyville Crime
Control and
Prevention District
Board
Final Action:
File Name: Election of a President and Vice President of the Colleyville Crime Control and Prevention
District Board of Directors
Attachments: Resolution R-0054.pdf
History of Legislative File
Version: Date: Acting Body: Action Text:
1 06/15/2010 Colleyville Crime Control
and Prevention District
Board
Title
Election of a President and Vice President of the Colleyville Crime Control and Prevention
District Board of Directors
Explanation
Reading and Public Hearing
In accordance with the Local Government Code, the Colleyville Crime Control and
Prevention District Board of Directors shall elect from among its members a President and
Vice President. Each officer of the Board serves for a term of one year.
Financial Impact
There is no financial impact.
Recommendation
Approval
City of Colleyville Page 1 Printed on 6/9/2010
RESOLUTION R-10-0054
A RESOLUTION APPOINTING A PRESIDENT AND VICE PRESIDENT TO THE
COLLEYVILLE CRIME CONTROL PREVENTION DISTRICT BOARD OF
DIRECTORS
WHEREAS, the Colleyville Crime Control and Prevention District Board of Directors
shall elect, from among its members, a President and Vice President in
accordance with the Local Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT Director
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF
ABSTENTIONS, THIS THE
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
is appointed President and Director
is appointed Vice President for aone-year term.
AYES, NAYS AND
DAY OF
2010.
COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Tom Hart
President