HomeMy WebLinkAboutCity Council-Agenda Packets-5/18/2010,~, , ,
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City of Colleyville
Agenda
City Council
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, May 18, 2010
CITY COUNCIL CHAMBERS
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
PC-1 Discussion of the North Tarrant Regional Special Weapons and Tactics
(SWAT) Team
PC-2 Presentation of the Quarterly Capital Project Update
PC-3 Discussion of the development review policy for package store Special
Use Permit requests
PC-4 Presentation of the Monthly Financial Report -April 2010
PC-5 Presentation of the Quarterly Investment. Report
PC-6 Discussion of the May 18, 2010, City Council meeting regular agenda
items
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.071 -Legal -Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Sec. 551.071 - Legal - Discussion of pending litigation - Rischon
Development Corporation v. City of Colleyville
Sec. 551.071 - Legal - discussion of pending litigation - Barbara
Andrews v. City of Colleyville
Sec. 551.087 - Economic Development - Discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay or expand within the City
City of Colleyville Page 1 Printed on 5/14/2010
City Council Agenda May 18, 2010
RESUME REGULAR MEETING
7:30 P.M.
COUNCIL CHAMBERS
INVOCATION: Pastor Ricky Texada, Covenant Church
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution
R-10-3228
3. RESOLUTION:
READING AND PUBLIC HEARING -Resolution R-10-3229
3a R-10-3229 Canvassing the results of the General Election held May 8, 2010, for
Mayor and Councilmembers, Place 1 and Place 2
4. OATH OF OFFICE
4a Administration of the Oath of Office to the Mayor and Councilmembers,
Place 1 and Place 2
5. RECEPTION FOR CITY COUNCIL
5a Reception for the Mayor and Councilmembers
6. ELECTION OF MAYOR PRO TEM
6a Election of Mayor Pro Tem
7. ANNOUNCEMENTS AND PRESENTATIONS
7a Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Proclamation in recognition of Tine Valencic, 2010 Texas National
Geographic Bee champion -Mayor David Kelly
Proclamation in recognition of Building Safety Month -Bill Elliott,
Building Official, Gary Jenkins, Building Inspector, Ky Roby, Code
Enforcement Officer, Sammie Bolling and Penny Carrillo, Permit Clerks
City of Colleyville Page 2 Printed on 5/14/2010
City Council Agenda May 18, 2010
Proclamation in recognition of National Police Week -Police Chief Steve
Dye
Proclamation in recognition of Public Works Week -Steve Chutchian,
Public Works Director, Ken Tywater, Utility Superintendent and James
Watkins, Public Works ROAD-E-O Coordinator
8. CONSENT: READING AND PUBLIC HEARING -Resolution R-10-3230
8a Approval of the minutes of the regular City Council meeting of May 4,
2010
8b Approval of a professional services agreement with Rene Bates
Auctioneers, for auction services, and authorize the City Manager to sign
the agreement
8c Approval of a construction contract with Peach Tree Construction, for
the Saddlebrook Subdivision Street Rehabilitation Improvements, in an
amount not to exceed $633,867.58, and authorize the City Manager to
execute the contract
8d Acceptance of a grant award in the amount of $53,550 from the
Department of Homeland Security Assistance to Firefighters Grant
Program for the purchase of exhaust removal equipment for all fire
apparatus
8e Approval of a donation of $14,000 from the Colleyville Soccer
Association for Pleasant Run Park signage
9. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
9a 0-10-1751 Approval of request for Special Use Permit for off-premise beer and
wine sales on Lot 1, Block 3 of the Heritage High School Addition
located at 5100 State Highway 121, Suite C, Case ZC10-006
10. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
11. REPORTS:
Planning and Zoning Commission Minutes -April 26, 2010
12. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF MAY 18, 2010 -
Reading and Public Hearing -Resolution R-10-3231
City of Colleyville Page 3 Printed on 5/14/2010
City Council Agenda May 18, 2010
13. ADJOURNMENT:
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday,
May 14, 2010 by 5:00 p.
~ lL~
Cyn is Sin eton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 4 Printed on 5/14/2010
~._ ~, City Hall
,~ City of Colleyville 100 Main Street
~.,,y Colleyville, Texas 76034
r,,.,~ Agenda Briefing 817.503.1000
vwvw.colleyville.com
File Number: File Type: Pre Council Status: Pre Council
Version: 1 Agenda Date: 05/18/2010 Controlling Body: City Council
Requester: Police Department Agenda No.: PC-1 Final Action:
File Name: Discussion of the North Tarrant Regional Special Weapons and Tactics (SWAT) Team
Attachments: North Tarrant Regional SWAT Interlocal Agreement
History of Legislative File
Version: Date: Acting Body: Action Text:
05/18/2010 City Council
Title
Discussion of the North Tarrant Regional Special Weapons and Tactics (SWAT) Team
Explanation
In January 2010, the cities of Colleyville, Southlake, Keller, Roanoke, and Watauga began
to formally discuss combining their resources, manpower, administrative tasks, and
equipment to establish the North Tarrant Regional SWAT Team. The population in
northeast Tarrant County continues to increase and the departments recognize the need for
specialized training to respond to tactical incidents such as barricaded suspects, hostage
situations and high-risk warrant services. The police chiefs of these agencies agree these
tasks would be best accomplished by a collective group of highly disciplined officers
equipped with special weapons, tactics, training, and equipment.
The North Tarrant Regional SWAT Team would be responsible for responding to, assessing
and resolving critical incidents including, but not limited to, hostage situations, barricaded
subjects, high-risk warrant services, terrorist events, dignitary protection, and other missions
as determined and directed by the chiefs of the participating agencies. The North Tarrant
Regional SWAT Team will also provide tactical, administrative and training assistance to all
members of the participating agencies. The chiefs recognize the benefits of having a
regional approach to share resources while creating a satisfactory level of expertise to
handle these critical incidents.
The members of the regional team would come from the participating agencies and work on
an as-needed, part-time basis. Each of the agencies would have the option of adding
personnel and equipment of their choosing with no significant financial obligation to the
other cities. Currently, the cities of Watauga, Keller, and Roanoke have committed staff to
the North Tarrant Regional SWAT Team and Southlake is in the planning process of
presenting the information to their City Council. With a regionalized SWAT team, training
would occur in all of the member cities, thus allowing the team to be better prepared for
actual incidents and able to gather information on physical structures prior to a tactical
City of Colleyville Page 1 Printed on 5/14/2010
Agenda Briefing Continued
deployment. Utilizing the regional SWAT concept offers an enhanced level of manpower
and resources to resolve a wide range of unique law enforcement incidents throughout the
five participating cities.
Ultimately, the North Tarrant Regional SWAT Team would consist of approximately 20
officers from the participating agencies who would train once a month and respond to
callouts as needed. Potential benefits of Colleyville participation in the regional team
include: a higher level of tactical competency and service through pooling officers from the
five departments; facilitating tactical training and knowledge that can be shared with other,
non-SWAT officers in the department; decreased liability using trained SWAT officers to
handle tactical incidents in lieu of using patrol officers; maintaining more operational control
of a tactical situation by utilizing the North Tarrant Regional SWAT Team in lieu of an
outside tactical team that would act independently; combining resources to defray costs and
career development opportunities for selected officers.
Upon approval of the City Council, the City Manager will be authorized to sign the interlocal
agreement committing Colleyville's participation in the North Tarrant Regional SWAT Team.
The agreement would automatically renew each year and would require 90 days notice if
the City wished to withdraw from the agreement.
There is no immediate financial impact to enter into the North Tarrant Regional SWAT
Agreement. In the future, if a Colleyville Police Officer is selected as a team member, the
police department would be responsible for that officer's equipment and time commitment
toward training and tactical callouts.
City of Colleyville Page 2 Printed on 5/14/2010
North Tarrant Regional SWAT
1NTERLOCAL AGREEMENT
STATE OF TEXAS
DENTON and TARRANT COUNTIES
This Agreement (the "Agreement") is made and entered into by and between the Cities of
Keller ("Keller"), Southlake ("Southlake"), Colleyville ("Colleyville"), Roanoke
("Roanoke"), and Watauga ("Watauga"). The afore-mentioned cities may be referred to
in the Agreement to in the Agreement collectively as the "Cities."
WHEREAS, the Cities mutually agree and have determined that there exists an on-going
need for the creation and operation of a jointly operated and funded Special Weapons and
Tactic Unit (the "North Tarrant Regional SWAT Team") to operate and have jurisdiction
in the Cities; and
WHEREAS, Chapter 791 of the Texas Government Code (the "Act") provides the
authority for the Cities to enter into the Agreement for the creation, operation and
funding of the North Tarrant Regional SWAT Team;
NOW, THEREFORE, for the consideration of the mutual covenants, agreements and
benefits contained in the Agreement, the receipt and sufficiency of which are agreed to
and acknowledged, the Cities agree as follows:
1. INCORPORATION OF RECITALS. The recitals and findings stated
above are hereby found to be true and correct and are incorporated into the Agreement in
their entirety.
2. EFFECTIVE DATE OF AGREEMENT;TERM: CONSIDERATION.
(a) Effective Date of Agreement. The term of the Agreement shall become
effective upon the approval by the governing bodies for all of the Cities, respectively and
shall commence upon the date the last City executes the Agreement.
(b) Term. The term shall be for one (I) year and the Agreement shall renew
for successive one (1) year terms automatically unless any one (1) or more of the Cities
shall provide its written notice of non-renewal to all other Cities at least ninety (90) days
prior to the expiration of the then-existing term.
(c) Consideration. This Agreement is executed by the parties hereto without
coercion or duress and for substantial consideration, the sufficiency of which is forever
confessed.
3. GOVERNING BODY AUTHORIZATION AND APPROVAL. Prior to
execution below, the Agreement has been authorized by the Cities at aduly-called and
legally noticed public meetings by Resolution, pursuant to §791.Oll(d)(1) of the Texas
Government Code.
4. GRANTS OF AUTHORITY AND JURISDICTION.
For law enforcement purposes and jurisdiction associated with the Agreement,
peace officers of the Cities are granted full peace officer authority throughout the Cities.
S. DESIGNATION OF SWAT TEAM AND REMOVAL OF SWAT TEAM
MEMBERS.
(a) Each City member to the Agreement shall independently select and
designate its peace officers that will be a member of the North Tarrant Regional SWAT
in the following manner:
(1) Team Member Desi ng ation. Each City to the Agreement shall determine
the procedures and methods by which individual peace officers are selected to be a
member of the North Tarrant Regional SWAT Team as determined by the Chief of Police
of each City, respectively. The Chief of Police of each City respectively may change the
number and designation of peace officers or other personnel by written notice to the
Chiefs of Police of the remaining Cities.
(2) Team Commander Desi agn tion. Police Chiefs of the Cities shall jointly
designate one peace officer to serve as the North Tarrant Regional SWAT Team
Commander (the "Commander"). The North Tarrant Regional SWAT Team shall report
to and be supervised by the SWAT Team Commander, who shall report jointly to the
Chiefs of Police of the Cities. It is the preference of the Cities that the designation of
Commander be reached by unanimous agreement, but if that is not possible, then the
choice may be made by a majority vote of the Police Chiefs of the Cities.
(3) Team Members Not to be Removed During Critical Events. Each City
agrees that Team Members will not be removed from a critical event for the duration of
the event. The Team Commander will designate if an event is a critical event. Examples
of critical events include matters for which the Team Members are called out, including
but not limited to hostage situations, high risk search or arrest warrants, suicidal subjects,
terrorist events, large scale arrest operations, barricaded persons, or any event involving a
high risk situation.
(b) Each City member to the Agreement agrees that if the Commander
requests that a certain member be removed from the SWAT Team that the City will
remove that member from the SWAT Team. The City may ask the reasons for the
request for the removal of the member.
6. SWAT TEAM SUPERVISION.
(a) Operations. The day-to-day supervision of the North Tarrant Regional
SWAT Team in regard to operations will be the responsibility of the Commander.
(b) Administration. Matters involving personnel, expenditure of funds and all
other administrative matters shall be made by the individual Police Chiefs of the Cities.
Matters involving any future joint use of funds, grant applications, or other administrative
matters that would involve the Cities jointly will be made jointly by the Police Chiefs of
the Cities, provided that the Police Chiefs can not obligate their City in regard to an
expenditure of funds beyond that which has been agreed to in this Agreement.
7. SWAT TEAM RESPONSIBILITIES.
(a) The North Tarrant Regional SWAT Tcam is responsible for responding to,
assessing and resolving, critical incidents, including but not limited to, hostage situations,
barricaded subjects, high risk warrant service, terrorist events, providing high threat
dignitary protection, and other missions as determined and directed by the Chiefs of the
Cities. The North Tarrant SWAT Team is responsible for responding to, assessing and
resolving other events or matters as well.
(b) The North Tarrant Regional SWAT Team will also provide tactical,
administrative and training assistance to all members of the police departments and
departments of public safety of the Cities and other Law Enforcement Agencies. The
North Tarrant Regional SWAT Team will also provide education to the citizenry of the
Cities.
8. FUNDING AND EXPENDITURES.
(a) Funds for expenditures related to salary, benefits, equipment, supplies and
operation of the North Tarrant Regional SWAT Team shall be provided by the respective
Cities.
(b) As required by the Act, the Cities acknowledge and agree that funding
under the Agreement will be made from current revenues available to each City. Funds
for the participation in, and the obligations of, the Agreement have been made or will be
made, in successive years, provided and approved, through the respective annual budgets
approved by the City Councils of the Cities.
9. EFFECT OF TERMINATION. Upon any termination of the Agreement,
each item of equipment purchased for the North Tarrant Regional SWAT Team shall be
owned and kept by the purchasing City. If items are jointly purchased or obtained by a
grant at some future date, the Cities will establish the procedures regarding where the
item is kept and which agency will retain possession at the termination of this Agreement
and other matters at the time the funding is sought or the item is purchased.
10. PUBLIC INFORMATION OFFICER.
(a) Media Relations During Incident. The City and law enforcement agency
with primary jurisdiction during any specific operations of the North Tarrant Regional
SWAT Team will be responsible for overall medial relations for that specific operation,
although that agency may request assistance from any other agency in regard to media
operations.
(b) Public Information Requests. Each city shall be responsible for public
information requests that are delivered to that City; however, if a public information
request involves an operation of the North Tarrant Regional SWAT Team and is made of
more than one city and requires a coordinated response, the City with primary jurisdiction
over the event will coordinate the response. The Cities agree that they will comply with
the Texas Public Information Act, including any applicable exceptions. The Cities agree
that, pursuant to §552.117 of the Texas Government Code, the Cities will not release
information that they may posses or have access to, regarding the home addresses,
telephone numbers or family information about the peace officers of other Cities, to the
extent allowed by law.
11. INCORPORATION OF OTHER DOCUMENTS. This Agreement incorporates
the following documents:
(a) Exhibit "A" attached hereto and incorporated herein is included in this
Agreement as if fully set out in the Agreement.
(b) The North Tarrant Regional SWAT Manual (the "Manual"), as it may be
amended from time to time in conjunction with consultation with all the Cities Police
Chiefs, is hereby incorporated in this Agreement. Each City will be provided a copy of
the Manual and any amendments and each City will maintain a current copy of the
Manual and any amendments in the administrative offices of their respective Police
Departments. No amendments may require increased expenditures or commitments by
the City beyond those set forth without the approval of the governing bodies of the Cities.
12. SEVERABILITY. If any portion of the Agreement is determined by a court of
competent jurisdiction to be invalid for any reason, the remaining provisions shall remain
in full force and effect.
13. SURVIVAL. Notwithstanding any termination of this Agreement, the following
Sections and the terms and conditions contained therein, shall remain in effect: Sections
8 "Funding and Expenditures;" 9 "Effect of Termination;" 11 "Severability;" 12
"Survival;" 13. "Waiver by Party;" 14 "Entire Agreement; Amendment" 15 "Venue;
State Law;" 19. "Liability; Sovereign Immunity."
14. ENTIRE AGREEMENT; AMENDMENT. The Agreement, including any and
all Exhibits mentioned herein, constitutes the entire Agreement between the Cities hereto
with respect to the subject matter hereof. Any amendments to the Agreement, other than
changes in procedure to the Manual as set out above, must be made in writing, approved
by the governing bodies of the Cities, respectively and signed by the City Manager of
each City, or the person with authority to sign agreements for that City, prior to such
amendment(s) becoming effective. However, this provision does not affect the right of
each City to designate, through their City Manager or designee, a different person to
receive notice than the person set out below.
I5. VENUE; STATE LAW. The Agreement is governed by the laws of the State
of Texas and venue for any action brought to enforce the terms and conditions of the
Agreement shall lie exclusively in Tarrant County, Texas.
16. REMEDIES CUMULATIVE. No right or remedy granted or reserved to
the Cities is exclusive of any other right or remedy herein by law or equity provided or
permitted, but each right or remedy shall be cumulative or every other right or remedy
given hereunder. No covenant or condition of the Agreement may be waived without the
consent of the Cities.
17. NOTICES. Each notice or other communication which may be or is required
to be given under the Agreement shall be in writing and shall be deemed to have been
properly delivered when delivery is accomplished by one of the following methods: (1)
personal delivery to the person designated; (2) delivered by certified mail, return receipt
requested; (3) delivered via an overnight, express or other delivery service that provides
for written receipt of delivery. The persons designated to receive notices are set out
below; however, each City has the right, through their City Manager or designee, at any
time, to designate a different person to receive notices by giving the Cities fifteen (15)
days written notice of such designation. If the person designated below is not available to
receive notices, and the City has not designated another person, delivery to any other
person of the same or similar title to the person designated shall be considered effective
delivery of notice.
Persons Designated to Receive Notice:
City of Keller:
City of Watauga:
City of Colleyville:
City of Southlake:
City Of Roanoke:
18, THIRD PARTIES. No provision of the Agreement shall create any third-party
beneficiary. Nothing contained in the Agreement shall be construed to create, expand, or
form a basis for liability to any third party under any theory of law. Further, each City
retains, and does not hereby waive, its immunities and defenses provided by law.
19. LIABILITY; SOVEREIGN IMMUNITY. To the extent any liability is found to
exist, each City hereto agrees that every City is responsible for its own liability. Each
City retains full authority to settle any claims against it as the City chooses. The parties
agree that no party has waived its sovereign immunity by entering into and performing
their respective obligations under this Agreement.
20. AUTHORITY TO EXECUTE.. The individuals executing this Agreement on
behalf of the respective parties below represent to each other and to others that all
appropriate and necessary action has been taken to authorize the individual who is
executing this Agreement to do so for and on behalf of the party for which his or her
signature appears, that there are no other parties or entities required to execute this
Agreement in order for the same to be an authorized and binding agreement on the party
for whom the individual is signing this Agreement and that each individual affixing his or
her signature hereto is authorized to do so, and such authorization is valid and effective
on the date hereof.
21. REPRESENTATIONS.. Each signatory represents this Agreement has been
read by the party for which this Agreement is executed and that such party has had an
opportunity to confer with its counsel.
22. MISCELLANEOUS DRAFTING PROVISIONS. This Agreement shall be
deemed drafted equally by all parties hereto. The language of all parts of this Agreement
shall be construed as a whole according to its fair meaning, and any presumption or
principle that the language herein is to be construed against any party shall not apply.
Headings in this Agreement are for the convenience of the parties and are not intended to
be used in construing this document.
23. ASSIGNMENT. This Agreement or any part thereof shall not be assigned or
transferred by any party without the prior written consent of the other party.
24. COUNTERPARTS. This Agreement may be executed in a number of identical
counterparts, each of which shall be deemed an original for all purposes.
North Tarrant Regional SWAT Interlocal Agreement
EXECUTED hereto on the date, month and year shown below:
THE CITY OF SOUTHLAKE
Shana Yelverton, City Manager
Robert Finn, Chief of Police
THE CITY OF ROANOKE
Jimmy Stathatos, City Manager
Gary Johnson, Chief of Police
THE CITY OF WATUAGA
Kerry Lacy, City Manager
THE C1TY OF COLLEYVILLE
Jennifer Fadden, City Manager
Steve Dye, Chief of Police
THE CITY OF KELLER
Dan O'Leary, City Manager
Mark Hafner, Chief of Police
Rande Benjamin, Chief of Police
EXHIBIT `A'
RESPECTIVE AGENCY EXPENDITURES
1. Salaries, benefits and insurance of assigned personnel
2. Vehicles and operating expenses for assigned personnel
3. Vehicular and portable radio equipment and operating expenses for assigned
personnel
4. Liability insurance coverage for assigned personnel
5. Overtime pay and benefits for assigned personnel
6. Non-SWAT Team related training as required by agency
7. SWAT Team related training as determined by the Commander, and Chief(s)of
Police
8. Non-SWAT Team related travel required by agency
9. SWAT related travel as determined by the Commander, Chief(s) of Police
10. SWAT Team equipment and supplies as determined by the Commander, Chief(s)
of Police
` "' City Hall
,~ *~~ City of Colleyville 100 Main Street
4~ Colleyville, Texas 76034
r.,. Agenda Briefing 817.503.1000
vrww. co 1 1 eyv i l l e. co m
File Number: File Type: Pre Council
Version: 1 Agenda Date: 05/18/2010
Requester: Agenda No.: PC-2
File Name: Presentation of the Quarterly Capital Project Update
Attachments: Quarterly CIP Presentation -May 18, 2010.pdf
History of Legislative File
Status: Pre Council
Controlling Body: City Council
Final Action:
Version: Date: Acting Body: Action Text:
1 05/18/2010 City Council
Title
Presentation of the Quarterly Capital Project Update
Explanation
Currently, there are capital facility, park, street, trail, and water improvements which are in
the process of design or construction. This presentation will provide City Council an update
on the status of current capital projects. In the future, the Pre Council capital project update
will be presented on a quarterly basis.
City of Colleyville Page 1 Printed on 5/14/2010
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/''~ ~ City of Colleyville City Hall
100 Main Street
l~ Colleyville, Texas 76034
T,~.,. Agenda Briefing 817.503.1000
www.colleyville.com
File Number: File Type: Pre Council Status: Pre Council
Version: 1 Agenda Date: 05/18/2010 Controlling Body: City Council
Requester: Agenda No.: PC-3 Final Action:
File Name: Discussion of the development review policy for package store Special Use Permit requests
Attachments: Proposed Package Store Development Review Policy.pdf
History of Legislative File
Version: Date: Acting Body: Action Text:
1 05/18/2010 City Council
Title
Discussion of the development review policy for package store Special Use Permit requests
Explanation
On Saturday, May 8, 2010, a local option election was approved in Colleyville containing a
provision that would allow package (liquor) stores in the City. In anticipation of the potential
passage of the election, the City Council approved amendments to the Land Development
Code on May 4, 2010 requiring package stores to obtain a Special Use Permit (SUP)
consistent with the City's existing alcoholic beverage sales regulations. In light of the
election results, staff proposes the implementation of a development review policy
specifically related to package stores. Staff proposes the policy for the following reasons:
- There is only one package store (located in Westlake) within five miles of the Colleyville
corporate limits on all sides. After Westlake, the closest package stores are located in Fort
Worth at Randol Mill and Loop 820. Given their limited availability, any package store
located in Colleyville could potentially generate a great amount of traffic and congestion
during peak periods. Therefore, staff proposes a more thorough analysis of traffic, parking
supply and internal circulation. Staff anticipates a rush of applications within the first year
and seeks to control the number of cases that may be considered on any one agenda for
the Planning and Zoning Commission and the City Council.
- Package stores tend to carry a negative perception in terms of aesthetics, crime and
overall impact on neighborhoods including homes and schools. Although there are
adequate regulations in place limiting the proximity of package stores to schools, hospitals
and churches, staff also understands the unique character and beauty of Colleyville and the
City's desire, through the goals stated in the strategic plan, to preserve that unique
character. Therefore, it is the intention of staff to require all package store applicants to
provide additional detailed information related to building and sign design, landscaping and
building security.
City of Colleyville Page 1 Printed on 5/14/2010
Agenda Briefing Continued
The proposed policy does not seek to change any regulations or codes found in the Land
Development Code, Code of Ordinances or any existing PUDs. Rather, it merely seeks to
ensure effective implementation of the already adopted aforementioned policies, thereby
enabling staff to make sound recommendations from which the City Council may include as
part of the consideration of an SUP for a package store.
The attached document details the proposed internal review policy. The document includes
specific policy guidelines for the following areas:
- Items required to be submitted by the applicant for each package store SUP request.
- Scheduling a package store SUP request for a public hearing before the Planning and
Zoning Commission and City Council.
- Items to be included on each staff agenda briefing for a package store.
With City Council approval, staff proposes implementation of this policy effective
Wednesday, May 19, 2010. It is proposed that the policy would be retroactively applied to
applications already received as of May 19, 2010.
City of Colleyville Page 2 Printed on 5/14/2010
Package Store SUP Development Review and Case Briefing Policy
Overview of Package Store Development Review and Consideration Process
Every request for a package store desiring to locate in the City of Colleyville must follow the
steps outlined below:
1. Submit an application for a Special Use Permit (SUP) for a Package Store to the
Community Development Department. The application fee is $500.00. Application forms
are available in the Community Development Department and online at
www.colle ville.com.
2. The application is reviewed by the Development Review Committee (DRC), composed of
representatives from all City departments. The applicant will receive a memo from the
DRC detailing any development review comments and requesting additional information if
needed.
3. Once all required information is received, the request is then scheduled for public
hearings before the Planning and Zoning Commission (P&Z) and City Council. All
properties within 500 feet of the property where the proposed package store is to be
located are notified of the public hearings via mail by the City and a notice is also
published in the Fort Worth Star-Telegram.
4. In addition to the Planning and Zoning Commission, the City Council holds two public
hearings with the vote scheduled for the final public hearing. The City Council may
attach certain development conditions to the SUP ordinance if approved.
5. If approved, the package store is allowed to begin the next step(s) in the development
process which may include platting, obtaining a building permit and certificate of
occupancy.
Information Required by Applicant for each SUP Request
The information described below will be required from all package store applicants at the time of
application submittal. Given the large number of applications anticipated, a separate application
packet will be printed specifically for package stores and will contain the information
requirements below. Some initial applications may not receive the information required below
as this policy may not be officially implemented until the May 28, 2010 application submittal
deadline. In such case, those applicants will be notified of the submittal requirements through
the DRC process.
Detailed Statement of Planning Objectives and Business Plan. The Land
Development Code describes the Statement of Planning Objectives as a written
statement of what is to be achieved in the development proposal for this property. The
statement should be prepared as a narrative description of the character of the proposed
development and rationale behind the assumptions and choices made by the applicant,
including the use and ownership of open spaces. This is the applicant's opportunity to
describe what they want to do with the property and why. The applicant may also submit
drawings, photographs, company information, etc. with the application. At a minimum,
the Statement of Planning Objectives and Business Plan shall contain the following:
• Development/Opening schedule for business
• Operations Plan: includes proposed hours of operation, number of employees.
• Marketing Plan: should include proposed business name, identification of target
customer base, the number of customers anticipated per day, in addition to liquor,
all proposed product sales.
• Economic Development Information: Provide the following data in table or
spreadsheet format: total square feet of building area, estimated sales per square
foot, estimated ad valorem taxes per year and estimated sales tax generated per
year. Provide any additional economic development information deemed relevant to
the request.
• Financial Information: including estimated gross sales revenue and estimated costs.
• Operational History in Industry: If part of a larger company or corporation provide
organizational history. If sole owner, provide background on years of experience in
liquor/alcohol sales industry.
2. Building articulation/design plan. These plans shall include all four building elevations
of the proposed business including any proposed facade and articulation enhancements.
A detailed description of exterior wall building materials shall be included in the plans.
Plans stamped by registered architect in the State of Texas are preferred.
3. Signage details including proposed name of business. This shall include a detailed,
color drawing of all proposed signs, drawn to scale, relating to the business including
monument and wall signs.
4. Detailed site/parking plan. These plans shall be drawn to scale and shall meet the
requirements for site plan submittals found in Section 3.23(K)6 of the Land Development
Code. At a minimum the number of parking spaces shown on the plan should equal to
one space per 200 square feet of gross floor area. However, as a condition of the
approval of the SUP more parking may be required.
5. Building Floor Plan and Security Plan. These plans shall include a detailed floor plan
of the proposed business showing, at a minimum, aisle layouts, locations of coolers and
freezers, locations of any specialty areas such as humidors, location descriptions for all
product sales such as beer, wine and hard liquor, locations of check-out registers and all
building ingress and egress points.
At a minimum, security plans should include the number of any proposed cameras, alarm
system details, locations of burglar bars (if any) and any planned on-site security
personnel. Also, details should be provided concerning any proposed features that
adhere to any Crime Prevention Through Environmental Design (CPTED) site design
tenets. CPTED is based upon the concept that the proper design and effective use of the
built environment can lead to the reduction in the incidence and fear of crime, and an
improvement in the quality of life. The goal of CPTED is to reduce opportunities for
crimes to occur that are often inherent in the design of buildings and the layout of
neighborhoods and streets. More information can be obtained about CPTED online at
http://en.wikipedia.org/wiki/Crime_prevention_through_environmental_design. More
information can also be obtained from Raymon Cannon, Public Services Officer for the
Colleyville Police Department at rcannon(c~colleyville.com.
Agenda Briefing Details
• In order to enable a thorough review by the Planning and Zoning Commission and City
Council, it is recommended that every Special Use Permit (SUP) for Package Store
agenda briefing, at a minimum, address the following items:
1. Signage details and recommendations
2. Proximity to other package stores
3. Estimated traffic impact/Trips generated
4. Proximity to schools, hospitals, residential structures and day care centers
5. Crime Prevention Through Environmental Design (OPTED) recommendations and
building security details
6. Building design/Elevations and Articulation
7. Interior layout/Floor plan
8. Site landscaping
• For every package store, staff will at a minimum, recommend the minimum development
requirements of the Land Development Code be adhered to, including but not limited to:
landscaping, building articulation and signage standards.
Policy Implementation Timeline
May 18, 2010- Present final policy recommendations to City Council during pre
council.
May 19, 2010- Begin distributing package store application packets containing
policy objectives to prospective applicants. Post policy guidelines on
web page.
May 20, 2010- Applications received on May 14, 2010 for DRC meeting to be held
on this date will be notified of final policy directives via the DRC
Memo.
May 28, 2010- All package store applications received for the May 28, 2010
submittal deadline must contain information required in policy.
July 12, 2010- Earliest possible Planning and Zoning Commission date for first
package store applications.
August 3 & 17, 2010- Earliest possible City Council dates for first package store
applications.
"' `~~ City Hall
~ City of Colleyville 100 Main Street
Colleyville, Texas 76034
r.~~~~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number:
Version: 1
File Type: Pre Council
Agenda Date: 05/18/2010
Requester: Finance Department Agenda No.: PC-4
File Name: Presentation of the Monthly Financial Report -April 2010
Attachments: April 2010 Monthly Financial Report.pdf
History of Legislative File
Status: Pre Council
Controlling Body: City Council
Final Action:
Version: Date: Acting Body: Action Text:
05/18/2010 City Council
Title
Presentation of the Monthly Financial Report -April 2010
Explanation
General Fund
The percentage of current year taxes collected remains behind that of April 2009. Sales tax
revenue received in April was up $11,177 or 8.00% over the amount received in April 2009.
Nine residential building permits were issued this month as compared to two issued in April
2009. Permit revenues are down $75,000 compared to the budgeted year-to-date
projection. Fine revenues are almost $196,000 over the budgeted projection. Ambulance
collections continue to exceed projections by almost $8,000. Colleyville Center's revenues
remain behind projections by over $34,000. The average amount expended by the General
Fund departments at the end of April is 50.36% of the total appropriation, versus 50.95%
which was projected to be spent.
Utility Fund
Water usage decreased significantly as compared to the amount sold through April 2009.
The average amount expended by the Utility Fund departments at the end of April 2010 is
45.00% of the total appropriation, versus 45.49% which was projected to be spent.
City of Colleyville Page 1 Printed on 5/14/2010
MONTHLY FINANCIAL REPORT -APRIL 2010
GENERAL FUND
FY 2010
REVENUE SOURCE BUDGET
Current Taxes $10,226,024
Delinquent Taxes 72,000
Penalty & Interest 55,000
TOTAL AD VALOREM TAXES $10,353,024
Oncor Electric
Tri-County Electric
Atmos Gas
AT&T
Verizon/Others
Refuse/Recycling
Cable TV
TOTAL FRANCHISE TAXES
Sales Tax
Mixed Beverage Tax
TOTAL SALES TAX
Building
Plumbing
Mechanical
Electrical
City License
Building Plan Review Fee
New Business
Animal
Sign Permit
Fence Permit
Fire Permits
Irrigation Permit
TOTAL LICENSES & PERMITS
Fines
Alarm Fees
Library Fines
TOTAL FINES
$828,667
125, 000
352,000
122,000
45,000
126,000
225, 000
$1,823,667
$2,561,375
72,000
$2,633,375
$452,487
54,151
34,180
44, 940
58,265
51,146
2,190
1,400
8,093
3,675
12,000
6,800
$729,327
$825,000
45,000
23,124
$893,124
RECEIVED
AS OF
4/30/2010
$9,939,838
44,351
36,023
$10,020,212
$818,484
108,334
341,528
60, 010
22,534
75,234
150,811
$1,576,935
$920, 754
55, 705
$976,459
$205, 896
25,263
17,772
21,328
23,070
35,969
2,209
610
3,460
2,850
5,300
6,351
$350,078
$672,654
32,025
13,908
$718,586
PROJECTED
AS OF
4/30/2010
$9,903,400
42,000
32,000
$9,977,400
$828,667
125, 000
352,000
61,000
22,500
57, 750
112,500
$1,559,417
$982,696
54,000
$1,036,696
$263,951
31,588
19, 938
26,215
33,988
29,835
1,278
817
4,721
2,144
7,000
3, 967
$425,441
$481,250
28,000
13,489
$522, 739
RECEIVED
AS OF
4/30/2009
$9,343,912
69,145
39,027
$9,452,084
$871,214
124,579
374,275
62,161
23,295
81,993
160,573
$1,698,090
$982,696
53,298
$1,035,994
$232,843
29,816
18,895
24, 091
32,190
26,685
1,513
702
4,234
2,250
7,813
2,938
$383,970
$474, 926
33,850
12,740
$521,516
PERCENT
CHANGE
6.38%
-35.86%
-7.70%
6.01
-6.05%
-13.04%
-8.75%
-3.46%
-3.27%
-8.24%
-6.08%
7.13%
-6.30%
4.52%
-5.75%
-11.57%
-15.27%
-5.94%
-11.47%
-28.33%
34.79%
46.00%
-13.11%
-18.28%
26.67%
-32.16%
116.17%
-8.83%
41.63%
-5.39%
9.17%
37.79%
MONTHLY FINANCIAL REPORT -APRIL 2010
RECEIVED PROJECTED RECEIVED
REVENUE SOURCE FY 2010 AS OF AS OF AS OF PERCENT
BUDGET 4/30/2010 4/30/2010 4/30/2009 CHANGE
Re-zoning $4,645 $4,305 $2,710 $2,562 68.03%
Plat Fee/Site Plan 4,450 2,433 2,596 3,092 -21.33%
Board of Adjustment 1,313 625 766 625 0.00%
Sale of Material 1,409 382 822 681 -43.86%
Weed Mowing 7,500 7,205 4,375 2,523 185.57%
Animallmpoundment 2,500 2,260 1,458 1,427 58.37%
Ambulance 245,000 150,654 142,917 120,258 25.28%
Recreation Program 184,900 67,250 55,000 74,515 -9.75%
Non-Resident Fee Parks 21,900 21,440 21,900 22,840 -6.13%
Field Use Charge 18,100 21,485 18,100 23,085 -6.93%
Engineering & Inspection 10,000 3,966 5,833 291 1262.80%
Chgs & Reimbursements 200 0 117 0 0.00%
Colleyville Center Rental 244,400 108,095 142,567 146,689 -26.31
Lot Drainage Insp Fee 7,000 6,125 4,083 5,125 19.51%
TOTAL CHARGES FOR SERVICE $753,317 $396,224 $403,243 $403,713 -1.85%
DARE Officer Reimb $89,792 $0 $0 $0 0.00%
TOTAL INTERGOVERNMENTAL $89,792 $0 $0 $0 0.00%
Sale of Surplus Property $3,000 $0 $0 $26,105 -100.00%
Interest Income 100,000 20,470 10,000 106,290 -80.74%
Miscellaneous 55,000 76,028 16,000 17,222 341.46%
Use of Available Cash 1,683,238 0 0 0 0.00%
Antenna Lease 30,208 65,998 34,000 35,658 85.09%
TOTAL MISCELLANEOUS $1,871,446 $162,495 $60,000 $185,275 -12.30%
Transfer from Utility Fd $816,297 $0 $0 $0 0.00%
TOTAL TRANSFERS $816,297 $0 $0 $0 0.00%
TOTAL GENERAL FUND REVENUES $19,963,369 $14,200,990 $13,984,936 $13,680,642 3.80%
MONTHLY FINANCIAL REPORT -APRIL 2010
TOTAL PERCENT
FY 2010 THROUGH THROUGH INCREASE INCREASE
BUDGET 4/30/2010 4/30/2009 (DECREASE) (DECREASE)
OF CURRENT TAX ROLL COLLECTED 99.0% 96.14% 96.31% -0.17% -0.17%
RESIDENTIAL BLDG PERMITS 73 45 38 7 18.42%
COMMERCIAL BLDG PERMITS 10 6 2 4 200.00%
PLUMBING/MECHANICAL PERMITS 1,100 559 634 (75) -11.83%
ELECTRICAL PERMITS 350 203 222 (19) -8.56%
CITATIONS ISSUED 11,500 9,090 6,159 2,931 47.59%
CITATIONS APPEALED 350 415 343 72 20.99%
GENERAL FUND EXPENSES
FY 2010
BUDGET
City Council $258,412
City Manager 620,707
City Secretary 284,775
Finance 494,122
Legal 118,960
Engineering 440,482
Economic Development 300,327
Building Inspection 423,460
Community Development 215,077
Fire 5,037,762
Police 4,404,179
Parks 1,569,219
Recreation 334,811
Streets & Drainage 2,744,486
Library 705,817
Communications 164,722
Colleyville Center 387,890
Human Resources 242,339
Municipal Court 276,394
Fleet Maintenance 219,034
Building Services 231,031
Information Services 339,202
Capital Equipment Reserve 150,000
TOTAL EXPENSES $19,963,208
EXPENDED
THROUGH
4/30/2010
$109,075
424, 995
143,027
233,200
63, 721
232,573
152,779 ~
224,278
116,172
3,258,390
2,332,572
712,941
156,676
538,669
363,922
83, 512
178,120
124,643
144,256
120, 832
136, 808
203,110
0
$10,054,270
YEAR-TO-DATE % EXPENDED
PROJECTED 58.33% OF THE BUDGET
EXPENDITURES YEAR COMPLETED REMAINING
$122,767 42.21 % $149,337
444,505 68.47% 195,712
145,111 50.22% 141,748
246,972 47.19% 260,922
69,392 53.57% 55,239
234,669 52.80% 207,909
152,905 50.87% 147,548
225,689 52.96% 199,182
117,246 54.01% 98,905
3,260,172 64.68% 1,779,372
2,347,368 52.96% 2,071,607
738,810 45.43% 856,278
159,763 46.80% 178,135
546,126 19.63% 2,205,817
365,501 51.56% 341,895
84,092 50.70% 81,210
181,569 45.92% 209,770
125,436 51.43% 117,696
144,654 52.19% 132,138
120,914 55.17% 98,202
134,719 59.22% 94,223
203,398 59.88% 136,093
0 0.00% 150,000
$10,171,779 50.36% $9,908,938
MONTHLY FINANCIAL REPORT - APRIL 2010
UTILITY FUND
RECEIVED PROJECTED RECEIVED
FY 2010 AS OF AS OF AS OF PERCENT
REVENUE SOURCE BUDGET 4/30/2010 4/30/2010 4/30/2009 CHANGE
Water Sales $7,996,383 $2,667,656 $3,698,447 $3,679,672 -27.50%
Sewer Sales 2,493,105 1,634,204 1,454,311 1,514,178 7.93%
Sewer Installation 7,500 4,400 4,375 4,300 2.33%
Water Installation 20,000 9,340 11,667 10,648 -12.28%
Sewer Tie-on Charges 5,000 0 2,917 6,000 0.00%
Engineering Charges 2,100 5,293 1,225 125 100.00%
Penalties 167,985 103,656 97,991 99,170 4.52%
Miscellaneous 15,000 24,278 8,750 9,397 158.36°/a
TOTAL OPERATING INCOME $10,707,073 $4,448,826 $5,279,683 $5,323,490 -16.43%
Interest Income $75,000 $8,367 $7,000 $85,220 -90.18%
TOTAL NON-OPERATING INCOME $75,000 $8,367 $7,000 $85,220 -90.18%
TOTAL INCOME $10,782,073 $4,457,193 $5,286,683 $5,408,710 -17.59%
LLONS OF WATER SOLD
MBER OF WATER CUSTOMERS
THROUGH THROUGH
4/30/2010 4/30/2009
713,340,500 1,080,903,000
8,970 8,931
TOTAL
INCREASE
(DECREASE)
(367,562,500)
39
PERCENT
INCREASE
(DECREASE)
-34.01
0
UTILITY FUND EXPENSES
Administration
Billing
Operations
Debt Service
Transfer to General Fund
TOTAL EXPENSES
EXPENDED YEAR-TO-DATE % EXPENDED
FY 2010 THROUGH PROJECTED 58.33% OF THE BUDGET
BUDGET 4/30/2010 EXPENSES YEAR COMPLETED REMAINING
$215,694 $117,285 $118,482 54.38% $98,409
499,948 259,685 260,256 51.94% 240,263
8,079,590 3,561,859 3,612,033 44.08% 4,517,731
898,940 790,530 790,530 87.94% 108,410
816,297 0 0 0.00% 816,297
$10,510,469 $4,729,358 $4,781,300 45.00% $5,781,111
~~'~ City Hall
~ City of Colleyville 100 Main Street
Colleyville, Texas 76034
r,~. Agenda Briefing 817.503.1000
www.colleyville.com
File Number:
Version: 1
Requester: Office of the City
Manager
File Type: Pre Council
Agenda Date: 05/18/2010
Agenda No.: PC-5
File Name: Presentation of the Quarterly Investment Report
Attachments: Quarterly Investment Report
History of Legislative File
Status: Pre Council
Controlling Body: City Council
Final Action:
Version: Date: Acting Body: Action Text:
1 05/18/2010 City Council
Title
Presentation of the Quarterly Investment Report
Explanation
During the period of January 1, 2010 through March 31, 2010, the City of Colleyville had an
average of $35,591,222 invested on a daily basis, which earned $32,188, with an average
yield of .36%. The average yield on investments for this quarter is down from the prior
quarter's average of .55%.
As of March 31, 2010, the City had $35,878,667 invested in the LOGIC Investment Pool
and various debt instruments in the following percentages:
LOGIC Investment Pool 73.41
FHLB Notes 17.40%
FHLB Notes 2.78%
These percentages are within the guidelines for
investment policy. The market value of the City'
$9,544,370 as compared to a purchase price
Investment Pool).
Treasury Bill 3.34%
Treasury Note 3.07%
portfolio diversification in the City's
s investments on March 31, 2010 was
of $9,554,315 (this excludes LOGIC
The Colleyville Economic Development Corporation currently holds a Treasury Note
($540,000) with a market value of $542,592 and a purchase price of $551,222. Additionally,
$1,368,427 was invested in the Corporation's name in the LOGIC Investment Pool. These
funds earned interest of $802 for the quarter.
The quarterly investment report was presented to the Audit Committee at their May 4, 2010
meeting.
City of Colleyville Page 1 Printed on 5/11/2010
QUARTERLY INVESTMENT REPORT
FOR QUARTER ENDING MARCH 31, 2010
THIS REPORT IS IN COMPLIANCE WITH THE PUBLIC FUNDS INVESTMENT ACT
OUTSTANDING INVESTMENTS AT 3-31-10
ALLOCATION OF INVESTMENT-
ACCOUNT INVESTMENT GIL TOTAL
001-1172 GENERAL FUND OPERATING $5,400,788.00
002-1166 UTILITY DEBT SERVICE RESERVE $198,955.09
002-1172 UTILITY FUND OPERATING $176.75
002-1178 CUSTOMER DEPOSITS $393,855.00
002-1557 THE RESERVE LIFT STATION $61,928.70
003-1180 BEDFORD BRIDGE ESCROW $35,927.12
003-1188 TOWN CENTER/HWY26 $36,224.12
003-1192 MCDONWELL WOODS EST ESCROW $10,965.31
003-1200 LONGWOOD-PARKING ESCROW $13,342.29
003-1204 BEDFORD LAKES/SOMERSET $227,335.72
003-1228 PLEASANT RUN HARDAGE ESTATES/ESC $46,784.11
003-1229 GLADE RD SUMMERBROOK $56,882.71
003-1231 LAKEWOOD ESCROW $26,030.07
003-1236 E. GLADE CRANBROOK ESCROW $117,462.05
003-1237 E. GLADE ASHMORE I ESCROW $52,574.92
003-1239 GLADE POINTS LANDSCAPE ESCROW $4,956.18
003-1247 GLADENVAYSIDE ESCROW $42,300.43
003-1250 REATTA PLACE $98,184.81
003-1257 ASHMORE II A GLADE RD ESCROW $28,118.15
003-1268 MILL CREEK/ GLADE ESCROW $30,590.94
003-1271 ASHMORE III/ GLADE ESCROW $64,867.00
003-1278 GLADE RD/ASHMORE IIB ESCROW $36,016.94
003-1301 LAKEWOOD PH IV $76,784.45
003-1304 VILLAS DEL MAR $60,154.33
003-1307 SPRING GARDEN $92,973.88
0031313 APPLEBEE'S $43,726.25
003-1319 REMINGTON PARK $167,823.10
003-1323 SHALIMAR $69,494.88
003-1325 PECAN GARDENS $32,406.48
003-1330 REMINGTON PARK $81,111.89
003-1340 CASTLETON MANOR $80,527.10
003-1357 CITGO/LD LOCKETT $56,649.14
003-1360 REMINGTON PARK PH III $78,546.88
003-1392 CLAIRMONT-PHI $104,679.05
003-1404 TANGLEWOOD $26,037.69
003-1418 CLAIRMONT-PH II $145,635.20
003-1486 CHANEL'S COURT $47,434.48
003-1551 LA VACA TRAIL $50,858.59
003-1563 VILLAS OF COLLEYVILLE $52,469.64
005-1172 VOLUNTARY PARK FUND $199,534.29
012-1172 PARK LAND DEDICATION FUND $634,866.03
017-1172 DRAINAGE FUND OPERATING $119,478.23
024-1172 CEDC OPERATING $551,221.88
026-1172 TIF OPERATING $348,857.27
PER GENERAL LEDGER $10,105,537.14
VALUE AT MATURITY $10,040,000.00
INTEREST RECEIVED AT MATURITY $117,786.41
PURCHASE PAR MARKET VALUE MATURITY YIELD ON
PRICE VALUE @ 3/31/10 DATE INVESTMENT
TREASURY BILL $1,198,801 $1,200,000 $1,199,832 5/6/2010 0.167%
FHLB NOTE $850,000 $850,000 $853,987 9/2/2010 1.400%
FHLB NOTE $1,027,800 $1,000,000 $1,016,560 12/10/2010 1.453%
TREASURY NOTE $1,104,726 $1,100,000 $1,104,301 12/31/2010 0.445%
FHLB NOTE $850,000 $850,000 $850,000 2/28/2011 1.001%
FHLB NOTE $1,007,590 $1,000,000 $1,005,310 6/3/2011 0.514%
FFCB NOTE $999,010 $1,000,000 $998,750 6/9/2011 0.642%
FHLB NOTE $516,388 $500,000 $515,940 6/10/2011 0.653%
FHLB NOTE $1,000,000 $1,000,000 $1,001,560 6/15/2011 1.300%
FHLB NOTE $1,000,000 $1,000,000 $998,130 7/15/2011 0.600%
TOTAL OUTSTANDING INVESTMENTS $9,554,315 $9,500,000 $9,544,370
CITY OF COLLEYVILLE BALANCES AT MARCH 31, 2010
INVESTMENT PURCHASES $9,500,000
LOGIC INVESTMENT POOL $26,378,667
TOTAL CITY INVESTMENTS HELD AT MARCH 31, 2010 $35,878,667
COLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION BALANCES AT MARCH 31, 2010
INVESTMENT PURCHASES $540,000
LOGIC INVESTMENT POOL $1,368,427
TOTAL CEDC INVESTMENTS HELD AT MARCH 31, 2010 $1,908,427
TOTAL INVESTMENTS HELD BY CITY OF COLLEYVILLE
ND COLLEYVILLE ECONOMIC DEVELOPMENT CORP AT MARCH 31, 2010 $37,787,094
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LISTING OF INVESTMENTS
BY GENERAL LEDGER
ACCOUNT NUMBER
FHLB FHLB FHLB FHLB TREASURY TREASURY
INVESTMENT NOTE NOTE NOTE NOTE BILL
NOTE
12-Feb-09 02-Mar-09 15-Jun-09 10-Aug-09 JO-Sep-09 02-OcF09
DATE ACQUIRED
10-Dec-10 02-Sep-10 15-Jun-11 28-Feb-11 15-Apr-10 O6-May-10
MATURITY DATE
26 WEEK T-BILL AUCTION DtSCOUNTM/EEK OF PURCHASE 0.495% 0.440% 0.275% 0.285% 0.190% 0.190%
453 %
1 1.400 % 1.300 % 1.000 % 0.155 % 0.167
YIELD TO MATURITY .
ALLOCATION OF
ACCOUNT INVESTMENT
001-1172 GENERAL FUND OPERATING 1,027,800.00 850,000.00
186,917.59 12 037.50
002-1166 UTILITY DEBT SERVICE RESERVE
176.75
002-1172 UTILITY FUND OPERATING
397,855.00
002-1178 CUSTOMER DEPOSITS 61,928.70
002-1557 THE RESERVE LIFT STATION
003-1229 GLADE RD SUMMERBROOK
003-1231 LAKEWOOD ESCROW
003-1236 E. GLADE CRANBROOK ESCROV
003-1237 E. GLADE ASHMORE I ESCROW
003-1239 GLADE POINTS LANDSCAPE ESI
003-1247 GLADENVAYSIDE ESCROW
003-1250 REATTA PLACE
003-1257 ASHMORE II A GLADE RD ESCRi
003-1268 MILL CREEW GLADE ESCROW
007-1271 ASHMORE IIII GLADE ESCROW
003-1278 GLADE RD/ASHMORE IIB ESCR(
003-1301 LAKEWOOD PH IV
003-1304 VILLAS DEL MAR
003-1307 SPRING GARDEN
003-1311 APPLEBEE'S
003-1319 REMINGTON PARK
003-1323 SHALIMAR
003-1325 PECAN GARDENS
003-1330 REMINGTON PARK
003-1340 CASTLETON MANOR
003-1357 CITGO/LD LOCKETT
003-1360 REMINGTON PARK PH III
003-1392 CLAIRMONT-PH I
OOJ-1404 TANGLEWOOD
003-1418 CLAIRMONT-PH II
003-1486 CHANEL'S COURT
003-1551 LA VACA TRAIL
003-1563 VILLAS OF COLLEYVILLE
005-1172 VOLUNTARY PARK FUND
012-1172 PARK LAND DEDICATION FUN[
017-1172 DRAINAGE FUND OPERATING
024-1172 CEDG OPERATING
026-1172 TIF OPERATING
PER GENERAL LEDGER
VALUE AT MATURITY
,.,.ceccr ocrcnicn nT A,tATI IRITV
56,882.71
2fi,030.07
117,462 05
52,574.92
4,956.18
12,700.43
98,184.81
28,118.15
30,590.94
64,867.00
36,016.94
76,784.45
60,154.33
92,973.88
43,726.25
167,823.10
69 494.88
80,527.10
56,649.14
78,546.88
104,679.05
26,037.69
145,635.20
47,434.48
50,858.59
52 469.64
286,352.15
50,000.00
551,221.88
57,887.01
$1,027,800.00 $850,000.00 $1,000,000.00 $850,000.00 $551,221.88 51,198,801.00
$1,000,000.00 $850,000.00 51,000,000.00 $850,000.00 $540,000.00 1200,000.00
$27,033.33 $17,850.00 $26,000.00 $12,750.00 $45292 $1,189.02
INVESTMENT
DATE ACQUIRED
MATURITY DATE
26 WEEK T-BILL AUCTION DISCOUNTMlEEK OF PURCHASE
YIELD TO MATURITY
ALL ATION OF
ACCOUNT INVESTMENT
001-1172 GENERAL FUND OPERATING
002-1186 UTILITY DEBT SERVICE RESERVE
002-1172 UTILITY FUND OPERATING
002-1178 CUSTOMER DEPOSITS
002-1557 THE RESERVE LIFT STATION
003-1180 BEDFORD BRIDGE ESCROW
003-1188 TOWN CENTER/HWY26
003-1192 MCDONWELL WOODS EST ESCROW
003-1200 LONGWOOD-PARKING ESCROW
003-1204 BEDFORD LAKES/SOMERSET
003-1228 PLEASANT RUN HARDAGE ESTATES/ESC
003-1229 GLADE RD SUMMERBROOK
003-1231 LAKEVJOOD ESCROW
003-1236 E. GLADE CRANBROOK ESCROW
003-1237 E. Gl-ADE ASHMORE I ESCROW
003-1239 GLADE POINTS LANDSCAPE ESCROW
003-1247 GLADE/VJAYSIDE ESCROW
003-1250 REATTA PLACE
003-1257 ASHMORE II A GLADE RD ESCROW
003-1268 MILL CREEK/ GLADE ESCROW
003-1271 ASHMORE III! GLADE ESCROW
003-1278 GLADE RDlASHMORE LIB ESCROW
003-1301 LAKEWOOD PH IV
003-1304 VILLAS DEL MAR
003-1307 SPRING GARDEN
003-1313 APPLEBEE'S
003-1319 REMINGTON PARK
003-1323 SHALIMAR
003-1325 PECAN GARDENS
003-1330 REMINGTON PARK
003-1340 CASTLETON MANOR
003-1357 CITGO/LD LOCKETT
003-1360 REMINGTON PARK PH III
003-1392 CLAIRMONT-PH I
003-1404 TANGLEWOOD
003-1418 CLAIRMONT-PH II
003-1486 CHANEL'S COURT
003-1551 LA VACA TRAIL
003-1563 VILLAS OF COLLEYVILLE
005-1172 VOLUNTARY PARK FUND
012-1172 PARK LAND DEDICATION FUND
017-1172 DRAINAGE FUND OPERATING
024-1172 CEDC OPERATING
026-1172 TIF OPERATING
PER GENERAL LEDGER
VALUE AT MATURITY
INTEREST RECEIVED AT MATURITY
TREASURY FFCB FHLB FHLB FHLB
NOTE NOTE NOTE NOTE NOTE
30.Dec-09 21-Jan-10 22-Feb-10 04-Mar-10 23-Mar-10
31-Dec-10 09-Jun-11 15-Jul-11 03-Jun-11 10-Jun-11
0.200% 0.145 % 0.190 % 0.185 % 0.240
0.445 % 0.642 % 0.600 % 0.514 % 0.653%
35,927.12
46,784.11
32,406.48
81,111.89
199,534.29
348,513.88
89,478.23
290,970.26
$1,104,726.26
$1,100,000.00
$4,908.41
999,010.00 1,000,000.00 1,007,590.00 516,388.00
$999,010.00 $1,000,000.00
$1,000,000.00 $1,000,000.00
$8,864.05 $8,350.60
$1,007,590.00 $516,388.00
$1,000,000.00 $500,000.00
$6,416.11 $3,971.89
LOGIC INVESTMENT POOL ALLOCATION
AND GENERAL INFORMATION
LOCAL GOVERNMENT INVESTMENT COOPERATIVE / "LOGIC"
ACCOUNT ALLOCATION AT MARCH 31, 2010
ACCT # DESCRIPTION BALANCE
GENERAL FUND
001.1115 GENERAL OPERATING $4,992,504.05
UTILITY FUND
002.1115 UTILITY OPNS $3,650,417.79
002.1116 IMPACT FEES WATER $17,386.99
002.1130 UTILITY INTEREST & SINKING FUND $776,963.49
002.1294 IMPACT FEES SEWER $392,286.66
CAPITAL PROJECTS FUND
003.1113 IMPACT FEES/SA I $760,423.46
003.1396 2002 CERTIFICATES OF OBLIGATION $47,106.65
003.1508 STREET RESURFACING $1,127,567.45
003.1509 MICRO-RESURFACING $152,055.33
DEBT SERVICE FUND
004.1115 DEBT SERVICE OPERATING $994,964.19
DRAINAGE FUND
017.1115 DRAINAGE OPERATING $431,096.62
017.1159 DRAINAGE INT & SINKING FUND $138,557.08
017.1380 2001 DRAINAGE BONDS $2,306.84
TIF FUND
026.1115 TIF OPERATING $6,339,580.10
026.1383 2001 TIF BONDS $136,923.86
CCCPD FUND
027.1115 CCCPD OPERATING $674,641.86
027.1147 99 POLICE/COURT BLDG FUND $62,444.80
SALES TAX INCENTIVE AGREEMENT FUND
031.1115 SALES TAX INCENTIVE AGREEMENT OPERATING $904,437.35
CAPITAL EQUIPMENT REPLACEMENT FUND
032.1115 CAPITAL EQUIPMENT REPLACEMENT FUND $486,702.91
COLLEYVILLE TOMORROW FUND
034.1115 COLLEYVILLE TOMORROW FUND $2,314,921.10
PARKS TOMORRO W FUND
035.1115 PARKS TOMORROW FUND $1,755,893.44
TOTAL LOGIC POOL BALANCE $26,159,182.22
LOGIC Newsletter
LOGIC ~ 2~~~
~d~ .
,~ ^~
Current Invested Balance $2,498,853,271.78
Weighted Average Maturity (1)* 50 Days
Weighted Average Maturity (2)* 56 Days
Net Asset Value 1.000092
Total Number of Participants 407
Management Fee on Invested Balance 0.0875%
In#erest Distributed $583,690.71
Management Fee Collected $196,844.82
of Portfolio Invested Beyond 1 Year 0.00%
Standard & Poor's Current Rating AAAm
M21t"C)"1 A,VE;1'at,,,~t?S:
Average Invested Balance $2,648,854,671.15
Average Monthly Yield, on a simple basis 0.1720%
Average Weighted Average Maturity (1)* 49 Days
Average Weighted Average Maturity {2)* 56 Days
i' ;
I'
,;
~a
Economic growth in the U.S. economy is surely
recovering, evidenced by two quarters of posltlve GDP
growth and modest improvement in employment.
Over the last quarter, income growth was positive,
firms continued to bring inventories in line with
projected sales, and household net wealth stabilized.
However, economic growth is still being spurred by
significant fiscal support. The labor force remains
plagued by excessive slack and long durations
of unemployment. Although the unemployment
rate likely peaked in October at 10.1% and has
declined to 9.7% in March, the average duration of
unemployment continued to extend from 16.6 weeks
in December 2007 to 29.7 weeks in February. Further,
while March saw the first significant gain in hiring
since March 2007, with nonfarm payrolls advancing
162,000, nearly one third of this improvement came
from temporary hiring for the census.
s Ei~~=i;s~ ~_~E~ 4 ae~.:ritti .ti ~. (a
{ i I This weighted average maturity calculation uses the SEC Rule 2a-7 definition
for stated maturity for any floating rate instrument held in the portfolio to
determine the weighted average maturity for the pool. This Rule specifies
that a variable rate instrument to be paid in 397 calendar days or less shall
be deemed to have a maturity equal to the period remaining until the Went
readjustment of the interest rate.
{ZI This weighted average maturity calculation uses the final maturity of any
floating rate instruments held in the portfolio to calculate the weighted
average maturity for the pool.
Rates reflect historical information and are not an indication of future performance
` ~' jo Wed the LOGIC program in Ma Ieh Ing entities who
City of Lancaster
City of Seguin
Seguin Economic Development Corp
- LOGIC representatives will be attending the following
"~~ _ ' conferences. We look forward to visiting with those of
- you attending these events.
_ ;' ~ Government Finance Officers Association of Texas
Spring Institute, April 12-13, Austin
County Treasurers' Continuing Education Seminar,
'_
April 13-15, College Station
r;`, Arbitrage Rebate Conference {presented by
~s'. ',~ ' FirstSouthwest), April 29-30, Grapevine
Personal income has increased 2.5°I°; however,
this growth highlights the duality of the recovery:
government wages and salaries are up 6.5% in the
last two years while private wages and salaries have
declined by 5.6%. Housing activity continues to be
weak. Despite low mortgage rates, credit conditions
remain tight, and high inventory ratios continue to
suppress housing activity. There were only 308,000
new home sales in February, a record low since
1963 when this data was first tracked. House prices,
however, have shown some stability. Treasury
prices on the front end ofi the curve were lower due
to increased issuance during the quarter, with the
three-month Treasury bill yield down 10 bps to 0.15%
at the end of the first quarter. At the beginning of the
quarter, activity was light in the money markets as
investors built up liquidity following year-end.
Over the quarter, money market fund assets were
generally lower and issuers were more flexible on
pricing as the demand for paper waned somewhat.
SEC changes to Rule 2a7 for money market funds
in the U.S. also served to temper activity in the term
markets as fund managers sought to align their funds
with new daily and weekly liquidity requirements.
Economic growth is expected to be sluggish going
forward. With inflation tow and inflation expectations
stable, the Fed is expected to remain accommodative
through 2010 and use its balance sheet as its primary
tool for managing monetary policy in the near term.
This information is an excerpt from an economic report datetl March 2010
provided to LOGIC by JP Morgan Asset Management, Inc., the investment
manager of the LOGIC pool.
Commercial Paper
73 78% Repurchase
• • • • Agreements
• _ • 14.25%
• P 0
31 to 90 days 91 to 180 days Agencies
30.71 % 21.7$% 11.97%
~~ i
~ "• `, . 181+ da s i+~ ~w> `~ll~'-
° y ~~ fr r ~'v d~ e r
0.20 /o r~ "~ . ~
f
i. T 'Y~_
1 to 7 days
8 to 30 days 18.76%
28.55% Utility District City
9.58% 28.99%
Other
5.16% Higher
_ Education
i • • • ___~ 2.70%
•. • •'
County
/ • / ! 11.30%
School District Health Care
40.55% '1.72%
_- ...:.
_ ~ ...~
Flistarica! Program InfQrmati~>~
Average Book Market Net Number of
Month Rate Value Value Asset Value WAM {1)* WAM {2)* Participants
Mar 10 0.1720% $ 2,498,853,271.78 $ 2,499,085,637.44 1.000092 49 56 407
Feb 10 0.1702% 2,686,686,916.65 2,687,024,454.04 1.000125 54 60 404
Jan 10 0.1847% 2,852,760,711.85 2,853,197,574.82 1.000153 49 56 404
Dec 09 0.2276°I° 2,547,988,724.50 2,548,472,781.01 1.000172 53 63 404
Nov 09 0.2654% 2,211,368,591.78 2,211,918,554.36 1.000248 49 60 403
Oct 09 0.315$% 2,194,114,394.86 2,194,805,212.63 1.000305 55 68 402
Sep 09 0.3746% 2,171,101,803.69 2,171,942.612.91 1.000387 56 72 401
Aug 09 0.4059% 2,119,$12,713.75 2,120,730,473.29 1.000432 56 73 401
Jul 09 0.4649% 2,325,283,305.15 2,326,236,809.81 1.000388 56 74 401
Jun 09 0.5345% 2,365,775,967.73 2,367,215,278.81 1,000608 54 73 401
May 09 0.5954% 2,576,836,764.80 2,578,482,406.66 1.000638 52 69 401
Apr 09 0.7108% 2,787,174,143.02 2,788,910,519.21 1.000622 44 60 400
Mar 09 0.8150% 2,866,845,167.88 2,868,335,261.78 1.000519 48 63 399
Portfolio Asset Summary of March 31, 2010
Book Value Market Value
Uninvested Balance $ 281.70 $ 281.70
Accrual of Interest Income 274,461.93 274,461.93
Interest and Management Fees Payable (625,061.54) (625,061.54)
Payable for Investment Purchased (4,992,508.61) (4,992,508.61)
Repurchase Agreements 356,813,000.00 356,813,000.00
Commercial Paper 1,847,513,624.16 1,847,612,207.94
Government Securities 299,869,474.14 300,003,256.02
Total $ 2,498,853,271.78 $ 2,499,085,637.44
Market value of collateral supporting the Repurchase Agreements is at least 102°~ of the Book Value. The portfolio is managed by J.P. Morgan Ghase 8 Ce. antl the assets are safekept in a separate
custodial account at the Federal Reserve Bank in the name of LOGIC. The only source of payment to the Participants are the assets of LOGIC. There is no secondary scurce of payment for ;he
pool such as insurance or guarantee. Should you require a copy of tha portfolio, please contact LOGIC Participant Services.
1 ~ 0.26
0.24
L
0.22
0.20
0.18
0.16
0.14
0.12
0.10
0.08
0.06
0.04
0.02
0.00
. ~ __ m--_ - s .
,~O ,~O ,~O ,~O ,~O ^O ,~O ,~O ,~O ^O ,~O r\O ,~O ,~O ,~O ,~O ,~O ,~v
O O O ~O ~O ~O ,~O ~O ~O ~O \~O \ry0 \~O \~O \~O \~O \~O ^\~O
^\~\~L \~O\`L \~O\`L \~O\ ~\~t,~\ ~\pr~\ ~~\ ~\r~0\ ~ h\ ~\r~0\~\~D~~~~ p\G~ ~\,~O ~\,~h p\~O p\r10 O\p
X90 Day T-Bill Rate LOGIC Rate
~°
This material is for information purposes only. This information does not represent an offer to buy or self a security. The above rate information is abtamed from sources that are believed to be reliahle-, hewevei,
its accuracy or completeness ble re resents nvestm 9 t perfortna ce atom to the customer~eeWOf feesnand is notan ind cat oln of futurefpertcrmancz. An inve tmentsn thetsewdty is not assured or guarant,ed
reflads waiver of fees This to p
by the Federal Deposit Insurance G seand outer aro yarn details anre ntthe fi nd's llnfor n l oheStatemenewhich shoo d behreadl carefully betoremnves6ng. 6Tfte yieWaoe the 9 Uap Treasury B~I (' T-Byl'Yield ing
in the security. Information about the F 9
shown for comparative purposes onty When comparing ilia investment returns of the LOGIC pool to the T-Bill Yield, you should know that the LOGIC pool consist of allocations of spedfir, diversified securities
as detailed in the respective Information Statements. The T-Bill Yield is taken from Bloomberg Finance L. P. and represents the daily closing yield on the then current 50.day T-Bill
._ ~:: _.
--s
Daily Summary far March 2010 .N:.:.
Mny Mkt Fund Daily Allocation LOGIC Invested Market Value
Per Share WAM
Days (1)* WAM
Days (2)*
Date Equiv. [SEC Std.] Factor Balance
1-Mar-10 0.1700% 0.000004657
580 $2,681,951,016.47
17
618
798
676
$2 1.000134
1.000129 53
52 60
59
2-Mar-10
10
M
3 0.1672%
1668%
0 0.000004
0.000004571 .
,
,
,
$2,710,573,092.29
1.000126
51 58
57
ar-
-
4-Mar-10 .
0.1705% 0.000004672
4734 $2,720,705,183.14
64
576
752
705
$2 1.000136
1.000116 50
50 57
5-Mar-10
Mar-10
6 0.1728%
1728%
0 0.00000
0.000004734 .
,
,
,
$2,705,752,576.64
1.000116
50
50 57
57
-
7-Mar-10 .
0.1728% 0.000004734
000004596
0 $2,705,752,576.64
472.67
966
700
$2 1.000116
1.000115 49 56
8-Mar-10
9-Mar-10 0.1678%
0.1632% .
0.000004471 ,
,
,
$2,712,685,602.25
1.000117
000128
1
51
51 57
57
10-Mar-10 0.1639% 0.000004491
000004666
0 $2,683,729,317.88
417.66
774
684
$2 .
1.000126 50
11-Mar-10
12-Mar-10 0.1703%
0.1706% .
0.000004673 ,
,
,
$2,655,371,518.59
1.000105
000105
1
50
50 56
56
13-Mar-10 0.1706%
06% 0.000004673
000004673
0 $2,655,371,518.59
655,371,518.59
$2 .
1.000105 50 56
14-Mar-10
15-Mar-10 0.17
0.1837% .
0.000005034 ,
$2,640,521,100.17 1.000109
000096
1 50
49 56
55
16-Mar-10 0.1764%
° 0.000004832
000004746
0 $2,659,278,420.35
289;361.72
668
$2 .
1.000092
48 54
17-Mar-10
18-Mar-10 l0
0.1732
0.1744% .
0.000004779 ,
,
$2,666,433,854.78
1.000102
000085
1
49
46 55
52
19-Mar-10 0.1706% 0.000004673
000004673
0 $2,661,542,969.74
542,969.74
661
$2 .
1.000085
46 52
20-Mar-10
21-Mar-10 0.1706%
0.1706% .
0.000004673 ,
,
$2,661,542,969.74
1.000085
000082
1
46
45 52
51
22-Mar-10 0.1749% 0.000004792
000004625
0 $2,664,385,652.69
279.60
913
631
$2 .
1.000090
45 51
23-Mar-10
24-Mar-10 0.1688%
0.1668% .
0.000004570 ,
,
,
$2,603,635,385.29
1.000088
000094
1
47
50 53
56
25-Mar-10 0.1782% 0.000004883
000004899
0 $2,594,065,712.56
397.47
627
579
$2 .
1.000081
51 57
26-Mar-10
27-Mar-10 0.1788%
0.1788% .
0.000004899 ,
,
,
$2,579,627,397.47
1.000081
000081
1
51
51 57
57
28-Mar-10 0.1788°l0 0.000004899
000004882
0 $2,579,627,397.47
504.71
775
560
$2 .
1.000102
50 56
29-Mar-10
30-Mar-10 0.1782%
0.1775% .
0.000004863 ,
,
,
$2,547,276,154.06
000092
1
50 56
56
31-Mar-10 0.1614% 0.000004421 $2,498,853,271.78 .
49 56
Average 0.1720% 0.000004712 $2,648,854,671.15
L.t~GIC versus 90-Day Treasury E3ill
IOZ.SL Xl's~aleC1
008 a~InS `)aaa}S Ined '~S ~I~~N SZ.f.
~aul '~uauaa;~E~ueW )asst ~saMy~noS )salt ~(~
sa~InaaS Zuedl~ll.ipd ~170~
~IrJ07
.~
..:~
,~ _~.~
LC}~1~ So~r~l M~mk~er~
Philip G. Roberson Arlington ISD Board President
~ _ y~
Fred L. Werner City of Grapevine Board Vice President
`,
l' Judd R. Sanderson North Texas Municipal Water District Board Treasurer /investment Officer
Sandra Swinnea Tarrant Regional Water District Board Member
~.
3
For more information contact LOGIC Participant Services 1-800-895-6442 ~' www.logic.org
.~.1' .o~~~;~.n.
ti....~
` ='~., City Hall
~ City of Colleyville 100 Main Street
Colleyville, Texas 76034
~~~~~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number: File Type: Pre Council Status: Pre Council
Version: 1 Agenda Date: 05/18/2010 Controlling Body: City Council
Requester: Office of the City Agenda No.: PC-6 Final Action:
Secretary
File Name: Discussion of the May 18, 2010 City Council meeting regular agenda items
Attachments:
History of Legislative File
Version: Date: Acting Body: Action Text:
1 05/18/2010 City Council
Title
Discussion of the May 18, 2010, City Council meeting regular agenda items
City of Colleyville Page 1 Printed on 5/11/2010
_~,,
~^~ City of Colleyville 100 Main Street
A~ Colleyville, Texas 76034
~~~~~~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number:
File Type: Executive Session
Status: Executive Session
Version: 1 Agenda Date: 05/18/2010
Requester: Office of the City Agenda No.: 1
Secretary
File Name: Executive Session -Legal -May 18, 2010
Attachments:
History of Legislative File
Controlling Body: City Council
Final Action:
Version: Date: Acting Body: Action Text:
1 05/18/2010 City Council
Title
Sec. 551.071 -Legal -Consultation with attorney on legal issues raised by public hearing or
action items on the agenda
Sec. 551.071 -Legal -Discussion of pending litigation - Rischon Development Corporation
v. City of Colleyville
Sec. 551.071 - Legal -discussion of pending litigation -Barbara Andrews v. City of
Colleyville
Sec. 551.087 -Economic Development -Discuss and deliberate commercial and financial
information received from business prospects the City seeks to have locate, stay or expand
within the City
City of Colleyville Page 1 Printed on 5/11/2010
RESOLUTION R-10-3228
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF
MAY 18, 2010
WHEREAS, following discussion in Executive Session, and in full accordance with the
requirements of the Open Meetings Act, the City Council determines that the
following action is in the best interests of the health, safety and welfare of the
public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the following actions of the City Council are hereby adopted and
approved:
a. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES,
ON THIS THE DAY OF
NAYS AND ABSTENTIONS
2010.
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor
~:=2=-"~, City Hall
,~ City of Colleyville 100 Main Street
Colleyville, Texas 76034
r.x... Agenda Briefing 817.503.1000
www.colleyville.com
File Number: R-10-3229
File Number: R-10-3229 File Type: Resolution
Status: Resolution
Version: 1 Agenda Date: 05/18/2010 Controlling Body: City Council
Requester: Office of the City Agenda No.: 3a Final Action:
Secretary
File Name: Canvassing the results of the May 8, 2010 General Election for the Mayor and Councilmembers,
Place 1 and Place 2
Attachments: Resolution R-10-3229.pdf
History of Legislative File
Version: Date: Acting Body: Action Text:
1 05/18/2010 City Council
Title
Canvassing the results of the General Election held May 8, 2010, for Mayor and
Councilmembers, Place 1 and Place 2
Explanation
Reading and Public Hearing
This Resolution provides for the City Council to canvass the results of the May 8, 2010,
General Election for Mayor and Councilmembers, Place 1 and Place 2, in accordance with
Texas Election Code Section 67.004.
Financial Impact
There is no financial impact.
Recommendation
Approval
City of Colleyville Page 1 Printed on 5/14/2010
RESOLUTION R-10-3229
A RESOLUTION CANVASSING THE MAY 8, 2010, GENERAL ELECTION FOR
MAYOR AND COUNCILMEMBERS, PLACE 1 AND PLACE 2
WHEREAS, a General Election was duly held in the City of Colleyville, Texas, on the Stn
day of May 2010, for the purpose of electing a Mayor and Councilmembers
to Place 1 and Place 2; and
WHEREAS, the City Council is required to meet and canvass the votes cast in such
election in accordance with the Texas Election Code, Section 67.004; and,
WHEREAS, such canvass shows the following results:
MAYOR
David Kelly 2,508
Ellen Lopez 1,037
COUNCILMEMBER, PLACE 1
Carol Wollin
2,512
COUNCILMEMBER, PLACE 2
Michael Muhm
2, 526
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. That after examining said returns and canvassing the votes cast in said
election as shown above, the canvass is hereby approved.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF
ABSTENTIONS ON THIS THE
AYES, NAYS AND
DAY OF 2010.
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor
°"'"~
City of Colleyville City Hall
100 Main Street
~
.~ Colleyville, Texas 76034
,.,~.,~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number: File Type: Oath of Office Status: Oath of Office
Version: 1 Agenda Date: 05/18/2010 Controlling Body: City Council
Requester: Office of the City Agenda No.: 4a Final Action:
Secretary
File Name: Administration of the Oath of Office to the Mayor and Councilmembers, Place 1 and Place 2
Attachments:
History of Legislative File
Version: Date: Acting Body: Action Text:
1 05/18/2010 City Council
Title
Administration of the Oath of Office to the Mayor and Councilmembers, Place 1 and Place 2
Explanation
The Oath of Office is administered to the Mayor and Councilmembers, Place 1 and Place 2,
by City Secretary Cynthia Singleton.
City of Colleyville Page 1 Printed on 5/8/2010
(x.11 ' t,(
~~~ ~ City of Colleyville 100 Main Street
Colleyville, Texas 76034
,x,,11- Agenda Briefing 817.503.1000
www.colleyville.com
File Number: File Type: Reception
Version: 1 Agenda Date: 05/18/2010
Requester: Office of the City Agenda No.: 5a
Secretary
File Name: Reception -May 18, 2010
Attachments:
History of Legislative File
Status: Reception
Controlling Body: City Council
Final Action:
Version: Date: Acting Body: Action Text:
1 05/18/2010 City Council
Title
Reception for the Mayor and Councilmembers
Explanation
Immediately following the Oath of Office, there will be a reception in the Council Chambers
honoring the Mayor and Councilmembers.
City of Colleyville Page 1 Printed on 5/8/2010
~~~~ City Hall
~~~ City of Colleyville 100 Main Street
~~~ Colleyville, Texas 76034
,t.,.,. Agenda Briefing 817.503.1000
www.colleyville.com
File Number: File Type: Election of Mayor Pro Tem Status: Election of Mayor
Pro Tem
Version: 1 Agenda Date: 05/18/2010 Controlling Body: City Council
Requester: Office of the City Agenda No.: 6a Final Action:
Secretary
File Name: Election of Mayor Pro Tem
Attachments:
History of Legislative File
Version: Date: Acting Body: Action Text:
1 05/18/2010 City Council
Title
Election of Mayor Pro Tem
Explanation
This item is provided in accordance with the City of Colleyville Charter, Section 3.06(B), for
the purpose of electing from among the City Council, a Mayor Pro Tem, who shall serve for
the term of one (1) year.
City of Colleyville Page 1 Printed on 5/8/2010
i,11; ~~/
('~ ~ '~ City of Colleyville 100 Main Street
(~
Colleyville, Texas 76034
~~~~~~~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number: File Type: Announcements and Status: Announcements
Presentations and Presentations
Version: 1 Agenda Date: 05/18/2010 Controlling Body: City Council
Requester: Office of the City Agenda No.: 7a Final Action:
Secretary
File Name: Announcements and Presentations -May 18, 2010
Attachments: Proclamation in recognition of Tine Valencic, 2010 Texas National Geographic Bee
champion.pdf Proclamation in recognition of Building Safety Month.pdf Proclamation in
recognition of Public Works Week.pdf
History of Legislative File
Version: Date: Acting Body: Action Text:
1 05/18/2010 City Council
Title
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Proclamation in recognition of Tine Valencic, 2010 Texas National Geographic Bee
champion -Mayor David Kelly
Proclamation in recognition of Building Safety Month -Bill Elliott, Building Official, Gary
Jenkins, Building Inspector, Ky Roby, Code Enforcement Officer, Sammie Bolling and
Penny Carrillo, Permit Clerks
Proclamation in recognition of National Police Week -Police Chief Steve Dye
Proclamation in recognition of Public Works Week -Steve Chutchian, Public Works
Director, Ken Tywater, Utility Superintendent and James Watkins, Public Works ROAD-E-O
Coordinator
City of Colleyville Page 1 Printed on 5/14/2010
~oc~~cmc~.tionc
CITY OF
Colleyville,
Texas
WHEREAS: Tine Valencic, is the 2010 state-
level National Geographic Bee Champion; and
WHEREAS, Tine, a Colleyville Middle School sixth-grader won first place, competing
against 100 students in grades four through eight from public, private and
home schools throughout Texas; and
WHEREAS, Tine quickly provided the winning response to his final question, "the
island of Rapa Nui is more commonly known by its English name, what is
it?" and
WHEREAS, Tine scored a knockout with his correct answer "Easter Island"; and
WHEREAS, Tine wants to become an engineer but is keeping his options open; and
WHEREAS, Tine acknowledges that geography is his favorite thing and hopes to one
day use his passion and knowledge in a career that will help the world.
NOW, THEREFORE, I, DAVID KELLY, MAYOR OF THE CITY OF COLLEYVILLE,
TEXAS, on behalf of the City Council and citizens of Colleyville, do
congratulate
TINE VALENCIC
for his championship win in the 2010 Texas National Geographic Bee and
wish him well in the National Geographic Bee in Washington, D.C.
IN WITNESS WHEREOF, I do hereby set my hand and seal of the City of Colleyville,
Texas, affixed this 18`h day of May 2010.
~r,~~
Mayor
~~~ ~~
texas
~o~~~c~.~ctionc
CITY OF
Colleyville,
Texas
WHEREAS: our state's continuing efforts to address the
critical issues of safety, energy efficiency and sustainability in the built
environment that affect our citizens, both in everyday life and in times of
natural disaster, give us confidence that our structures are safe and sound,
and;
WHEREAS: our confidence is achieved through the devotion of vigilant guardians:
building safety and fire prevention officials, architects, engineers, builders,
laborers and others in the construction industry, who work to ensure the safe
construction of buildings, and;
WHEREAS: these guardians are dedicated members of the International Code Council
and aid in the development and implementation of the highest-quality codes
to protect Americans in the buildings where we live, learn, work, worship,
play, and;
WHEREAS: the International Codes, the mostwidely adopted building safety, energy and
fire prevention codes in the nation, are used by most U.S. cities, counties
and states; as they include safeguards to protect the public from natural
disasters such as hurricanes, snowstorms, tornadoes, wild land fires and
earthquakes, and;
WHEREAS: Building Safety Month serves to remind the public about the critical role of
our communities' largely unknown guardians of public safety-our local code
officials, inspectors and clerks, who assure us of safe, efficient and livable
buildings.
NOW, THEREFORE, I, DAVID KELLY, MAYOR OF THE CITY OF COLLEYVILLE,
TEXAS, on behalf of the Colleyville City Council and citizens of Colleyville, do
hereby proclaim the month of May, 2010 as
BUILDING SAFETY MONTH
and encourage our citizens to consider projects to improve building safety at
home and in the community, and to acknowledge the essential service
provided by our local building department in protecting our lives and property.
IN WITNESS WHEREOF, I do hereby set my hand and seal of the City of Colleyville, Texas,
affixed this 18T" day of May 2010. ~ _ _
~-
Mayor
Git ' o!
7txas
~o~~~cmc~.tio~c
CITY OF
Colleyville,
Texas
WHEREAS: the Congress of the United States of America has designated the week of May 9 to
be dedicated as "National Police Week", and May 15 of each year to be "Police
Memorial Day"; and
WHEREAS, the members of the Colleyville Police Department serve to safeguard the lives
and property of the citizens of Colleyville with valor and dedication; and
WHEREAS, it is important that all citizens know and understand the duties, responsibilities,
hazards, and sacrifices of the Colleyville Police Department, and that members
of our Police Department recognize their duty to serve the people by
safeguarding life and property, by protecting them against violence and disorder,
and by protecting the innocent against deception and the weak against
oppression; and
WHEREAS, the men and women of the Colleyville Police Department unceasingly provide a
vital public service; and
WHEREAS, in service to the City of Colleyville Reserve Officer Dennis Harrell died in the line
of duty on September 12, 1980; and
WHEREAS, May 15 is National Police Officer Memorial Day, the City of Colleyville will honor
those Police Officers, and remember our own Reserve Officer Dennis Harrell,
who sacrificed their lives in the line of duty by flying all flags at half staff at all City
facilities on that day.
NOW, THEREFORE, I, DAVID KELLY, MAYOR OF THE CITY OF COLLEYVILLE, TEXAS, on
behalf of the Colleyville City Council, do hereby proclaim the week of May 9 -
15, 2010, as
NATIONAL POLICE WEEK
in the City of Colleyville and call upon our citizens to especially honor and show
our sincere appreciation for the police officers of this City, by deed, remark and
attitude.
IN WITNESS WHEREOF, I do hereby set my hand and seal of the City of Colleyville, Texas,
affixed this 18th day of May 2010. \ ,, ~ ~
~~ -~"`'
Mayor
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CITY OF
Colleyville,
Texas
WHEREAS: The American Public
Works Association has announced, "Public Works Above, Below, and All
Around You" as the theme of the 2010 National Public Works Week
recognition campaign; and
WHEREAS, Public Works services provided in the City of Colleyville are an integral
part of our citizen's everyday lives and the public works infrastructure,
facilities, and services are vital to the health, safety and well being of our
citizens; and
WHEREAS, the support and understanding of an informed citizenry is vital to the
efficient operation of public works systems and programs such as water,
wastewater, streets, drainage and fleet maintenance; and
WHEREAS, the quality and effectiveness of these facilities, as well as their planning,
design and construction are vitally dependent upon the efforts and skills of
public works employees; and
WHEREAS, the employees of the City of Colleyville Public Works Department are
educated, trained and committed professionals.
NOW, THEREFORE, I DAVID KELLY, MAYOR OF THE CITY OF COLLEYVILLE,
TEXAS, do hereby proclaim the week of May 16 - 22, 2010, as:
PUBLIC WORKS WEEK
in the City of Colleyville, and call upon all citizens to recognize the
contributions our public works employees make every day to our health,
safety, comfort and quality of life.
IN WITNESS WHEREOF, I do hereby set my hand and seal of the City of Colleyville,
_ _ , affixed this 18th day of May 2010.
~~~
Mayor
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RESOLUTION R-10-3230
A RESOLUTION APPROVING COUNCIL ACTION
UNDER CONSENT ITEMS AT THE REGULAR CITY
COUNCIL MEETING OF MAY 18, 2010
WHEREAS, Council has taken action on certain items on the agenda under Consent
Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by Council action under Consent Items
as follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting of May 4,
2010
b. Approval of a professional services agreement with Rene Bates
Auctioneers for auction services, and authorize the City Manager to sign
the agreement
c. Approval of a construction contract with Peach Tree Construction for the
Saddlebrook Subdivision Street Rehabilitation Improvements, in an
amount not to exceed $633,867.58, and authorize the City Manager to
execute the contract
d. Acceptance of a grant award, in the amount of $53,550, from the
Department of Homeland Security Assistance to Firefighters Grant
Program, for the purchase of exhaust removal equipment for all fire
apparatus
e. Approval of a donation of $14,000 from the Colleyville Soccer Association
for Pleasant Run Park signage
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS AND ABSTENTIONS
ON THIS THE DAY OF 2010.
ATTEST: CITY OF COLLEYVILLE
Cynthia Singleton, TRMC, CMC David Kelly
City Secretary Mayor
""~°~ City of Colleyville
~_~3
City Council Minutes -Draft
<<~.:,
City Council
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyvil le.com
Tuesday, May 4, 2010 CITY COUNCIL CHAMBERS
The Pre Council meeting of the Colleyville City Council was called to
order by Mayor David Kelly on May 4, 2010, at 5:36 p.m.
ROLL CALL: Councilmembers Carol Wollin, Michael Muhm, Stan
Hall, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were
present. Mayor David Kelly, City Manager Jennifer Fadden,
Assistant City Manager and Chief Financial Officer Terry Leake,
Police Chief Steve Dye, Police Lieutenant Rodney Cunningham, Fire
Chief Russell Shelley, Public Works Director Steve Chutchian, City
Engineer Jeremy Hutt, Finance Manager Karen Hines, Economic
Development Director Marty Wieder, Community Development
Director Ron Ruthven, Library Director Mary Rodne, Human
Resources Manager Elise Welborn, Colleyville Center Manager Lin
Przybyl, Parks and Recreation Director Monica Walsh, Management
Assistant Christine Loven, Information Services Manager Chris
Pena, City Attorney Matthew Boyle and City Secretary Cynthia
Singleton were also present.
PC-1 Discussion of the Fiscal Year (FY 2010) Sidewalk Improvements
Public Works Director Steve Chutchian reviewed the FY 2010 Colleyville
Trails and Sidewalks Committee recommendations for Glade Road and
Tinker Road, and answered questions of the City Council.
Discussion ensued regarding sidewalk and trail design and construction
on the north and south side of Glade Road and pedestrian traffic.
City Council requested the plans for sidewalk and trail construction on
Glade Road be reconsidered by the Colleyville Trails and Sidewalks
Committee based on available funding, connectivity and pedestrian
safety.
City Council determined staff should proceed with plans for sidewalk
construction on Tinker Road.
City Manager Jennifer Fadden stated the Parks and Recreation Open
Space Master Plan update will include recommendations from the Parks
and Recreation Advisory Board and Colleyville Trails and Sidewalks
Committee for prioritization of sidewalk and trail construction.
City of Colleyville Page 1 Printed on 5/12/2010
City Council City Council Minutes -Draft May 4, 2010
PC-2 Presentation of bimonthly Economic Development Project Report
Economic Development Director Marty Wieder presented the Economic
Development Project Report, provided information regarding the
structure and content of the report and answered questions of the City
Council.
City Council requested information be provided bimonthly as part of the
City Manager Update.
Councilmember Muhm recommended new businesses be introduced
and recognized during City Council meetings.
PC-3 Discussion of the May 20, 2010 City Council Budget Worksession
City Council determined the City Council worksessions would be held
Wednesday, May 19, 2010 and Thursday, May 20, 2010, at 6:00 p.m.
PC-4 Discussion of the May 4, 2010, City Council meeting regular agenda
items
Mayor Kelly stated Consent Item 4c may be removed from the Consent
agenda and considered as a separate item on the ending resolution and
there was discussion regarding possible amendments to the April 14,
2010 City Council worksession minutes and the April 20, 2010 City
Council meeting minutes.
Mayor Kelly adjourned the Pre Council meeting at 6:04 p.m.
The regular meeting of the Colleyville City Council was called to order by
Mayor David Kelly on May 4, 2010, at 7:32 p.m.
City of Colleyville Page 2 Printed on 5/12/2010
City Council City Council Minutes -Draft May 4, 2010
ROLL CALL: Councilmembers Carol Wollin, Michael Muhm, Stan
Hall, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were
present. Mayor David Kelly, City Manager Jennifer Fadden,
Assistant City Manager and Chief Financial Officer Terry Leake,
Police Chief Steve Dye, Police Lieutenant Rodney Cunningham, Fire
Chief Russell Shelley, Public Works Director Steve Chutchian, City
Engineer Jeremy Hutt, Finance Manager Karen Hines, Economic
Development Director Marty Wieder, Community Development
Director Ron Ruthven, Library Director Mary Rodne, Human
Resources Manager Elise Welborn, Colleyville Center Manager Lin
Przybyl, Parks and Recreation Director Monica Walsh, Management
Assistant Christine Loven, Information Services Manager Chris
Pena, City Attorney Matthew Boyle and City Secretary Cynthia
Singleton were also present.
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.071 -Legal -Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Sec. 551.071 - Legal - Discussion of pending litigation - Rischon
Development Corporation v. City of Colleyville
Sec. 551.071 - Legal - Discussion of pending litigation - Barbara
Andrews v. City of Colleyville
Sec. 551.087 - Economic Development - Discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay or expand. within the City
Mayor Kelly explained that the Executive Session had been called in
accordance with the Texas Government Code Chapter 551, Subchapter
D, Section 551.071, Legal and Section 551.087, Economic
Development. He further explained that there would be no decisions
made or action taken during this time. The meeting was recessed at
6:04 p.m.and reconvened at 7:32 p.m.
INVOCATION: Pastor Craig Etheridge, First Baptist Church
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution
R-10-3224
City of Colleyville Page 3 Printed on 5/f 2/2010
City Council City Council Minutes -Draft May 4, 2010
This resolution was not needed.
3. ANNOUNCEMENTS AND PRESENTATIONS
Mayor Kelly and City Manager Jennifer Fadden presented a
Proclamation in recognition of Public Service Recognition Week and
recognized Tim Mathis and Kelly Howell, Public Works Department;
Russell Bruce, Engineering Department; Robert McKeown, Fire
Department; Rodney Cunningham, Bob Etheridge, David Martz and
John Fossett, Police Department for their dedication and length of
service to the City.
City Manager Jennifer Fadden expressed appreciation to all employees
for serving the citizens of Colleyville with integrity, service and
innovation.
Mayor Kelly commended City employees for their dedication to serving
the citizens of Colleyville and encouraged citizens to express their
appreciation to employees.
4. CONSENT: READING AND PUBLIC HEARING -Resolution R-10-3225
4a Approval of the minutes of the regular City Council meeting of April 20,
2010
4b Approval of the minutes of the City Council worksession of April 14, 2010
4c Approval of a construction contract with CPS Civil LLC, for the Glade
Road and Pool Road intersection improvements, in an amount not to
exceed $865,408.50, and authorize the City Manager to execute the
contract
4d Approval of a contract for architectural design services with Hidell and
Associates Architects for the Colleyville Public Library Second Floor
Expansion Project, in an amount not to .exceed $64,000, with an
estimated reimbursable expense allowance not to exceed $2,000, for a
total of $66,000 and authorize the City Manager to execute the contract
Mayor Kelly read Resolution R-10-3225 in its entirety.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the
public hearing.
City of Colleyville Page 4 Printed on 5/12/2010
City Council City Council Minutes -Draft May 4, 2010
Councilmember Muhm moved to remove Consent Agenda item 4c and
consider as a separate item and approve Resolution R-10-3225.
Councilmember Hall seconded the motion.
Councilmember Wollin made a friendly amendment to the minutes, to
change the name Suzanne Hayes to Suzanne Hughes, in Item 3,
Announcements, Proclamations and Presentations.
Councilmember Muhm made a friendly amendment to the minutes, to
remove the word "requested" after City Council, in Pre Council item
PC-4, the last paragraph.
Councilmember Hall accepted the friendly amendments.
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
5. ORDINANCE(S):
SECOND. READING AND PUBLIC HEARING
5a 0-10-1749 Approval of an amendment to the PUDR-Planned Unit Development
Residential zoning and development requirements of the Heritage Oaks
Addition located in the 5000-5200 Block of Heritage Avenue, Case
ZC10-005
Mayor Kelly read the caption of Ordinance 0-10-1749.
Mayor Kelly opened the public hearing
Mr. Curtis Young, 8003 Jefferson Circle, was present to answer
questions of the City Council and reported the concerns of a
homeowner, that resides near the development, have been addressed.
There were no others present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
Mayor Pro Tem Ayers moved to approve Ordinance 0-10-1749.
Councilmember Hart seconded the motion.
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
City of Colleyville Page 5 Printed on 5/12/2010
City Council City Council Minutes -Draft May 4, 2010
5b 0-10-1750 Approval of amendments to Chapters 1', 2 and 3 - Land Development
Code regarding alcohol regulations, Case GC10-002
Mayor Kelly read the caption of Ordinance 0-10-1750.
Mayor Kelly opened the public hearing
There was no one present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
Discussion ensued regarding the requirements for obtaining a Special
Use Permit for the sale of liquor, beer and wine.
Community Development Director Ron Ruthven stated a liquor store can
allow the sale of beer and wine. The state does require a liquor store to
obtain a separate beer permit, but that is at the state level. A Special
Use Permit would allow the sale of liquor, beer and wine.
Mayor Kelly moved to approve Ordinance 0-10-1750.
Councilmember Hall seconded the motion.
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
6.
6a
RESOLUTION(S):
READING AND PUBLIC HEARING
R-10-3226 Consideration of appointment to the Tax Increment Financing (TIF)
District Board of Directors
Mayor Kelly read Resolution R-10-3226 in its entirety.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the
public hearing.
Councilmember Taylor moved to approve Resolution R-10-3226.
Councilmember Wollin seconded the motion.
City of Colleyville Page 6 Printed on 5/12/2010
City Council City Council Minutes -Draft May 4, 2010
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There was no one present wishing to speak concerning this item.
8. REPORTS:
Planning and Zoning Commission Minutes -April 12, 2010
There was no discussion of this item.
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF MAY 4, 2010 -
Reading and Public Hearing -Resolution R-10-3227
Mayor Kelly read Resolution R-10-3227
Public Works Director Steve Chutchian provided an overview of
intersection improvements at Glade Road and Pool Road and
information regarding the proposed contractor.
Discussion ensued regarding the timeline of the project, funding sources
and the design of the intersection crosswalks.
Councilmember Muhm moved to approve Resolution R-10-3227
Councilmember Hart seconded the motion.
There was general discussion of the intersection landscape design and
pedestrian warning signs and lights.
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
10. ADJOURNMENT:
There being no further business before the City Council, Councilmember
Muhm moved to adjourn and Councilmember Hart seconded the motion.
City of Colleyville Page 7 Printed on 5/12/2010
City Council City Council Minutes -Draft May 4, 2010
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
APPROVED BY A VOTE OF AYES,
ABSTENTIONS ON THIS THE DAY OF
Minutes taken and prepared by:
Cynthia Singleton, TRMC, CMC
City Secretary
NAYS AND
2010.
City of Colleyville Page 8 Printed on 5/12/2010
6%'~='~, City Hall
~ City of Colleyville 100 Main Street
Colleyville, Texas 76034
~.x Agenda Briefing 817.503.1000
www.colleyville.com
File Number:
Version: 1
Requester: Fire Department
File Type: Resolution
Agenda Date: 05/18/2010
Agenda No.: 8b
Status: Consent Agenda
Controlling Body: City Council
Final Action:
File Name: Approval of a professional services agreement with Rene Bates Auctioneers, for auction
services, and authorize the City Manager to sign the agreement
Attachments: Professional Services Agreement -Contract For Online Auctioneering Services.pdf
History of Legislative File
Version: Date: Acting Body: Action Text:
05/18/2010 City Council
Title
Approval of a professional services agreement with Rene Bates Auctioneers, for auction
services, and authorize the City Manager to sign the agreement
Explanation
Reading and Public Hearing
Periodically, outdated or retired City equipment is accumulated and by law must be
disposed of through a public auction process. In the past, staff has utilized an auction
clearing house in Keller, which required all equipment be moved to a designated location for
the auction and then picked up if it did not sell. Staff is recommending an agreement with
Rene Bates Auctioneers to move City auctions to an online format that will provide a greater
sales base for used equipment and a minimal commitment of staff time to conduct City
auctions. Under this agreement, staff will provide information and photographs of all
equipment to Rene Bates who will conduct a two week online auction, collect all payments,
issue receipts, arrange for equipment pick up, and provide payment via wire transfer directly
to the City's depository. This process will improve the efficiency of City auctions and
provide greater exposure of available items for sale. In addition, the online auctioneer
charges 7.5% of the net proceeds as compared to 10% charged by the previous auctioneer.
Financial Impact
The service fee charged for each auction is 7.5% of the net proceeds from the auction.
Proceeds from the last three auctions, net of auctioneer fees, are as follows:
February 12, 2004 - $11,599.74
December 15, 2005 - $24,503.00
January 15, 2009 - $30,064.52
Recommendation
Approval
City of Colleyville Page 1 Printed on 5/14/2010
Agenda Briefing Continued
City of Colleyville Page 2 Printed on 5/14/2010
PROFESSIONAL SERVICES AGREEMENT/CONTRACT
FOR ONLINE AUCTIONEERING SERVICES
Rene' Bates Auctioneers, Inc. (hereinafter referred to as RBAI) proposes to conduct Online
Auctions for the City of Colleyville, Texas on an as needed basis under the following terms
and conditions:
Rene' Bates Auctioneers, Inc.'s Responsibilities:
1. Conduct online auctions for the City of Colleyville, Texas at their request.
2. Set starting prices for each online auction item or coordinate with your designee to
set starting prices for each online auction item, if so desired.
3. Post all online auction information on wwwrenebates.com.
4. Conduct and monitor auction items for approximately two weeks prior to the
closing date of each online auction conducted.
5. Advertise your online auction, as necessary, through our normal channels such as,
but not limited to, newspapers, trade journals and print brochures.
6. Generate and send a minimum of two email blast notices to our entire database
when your auction has been posted.
7. Invoice all successful bidders once your auction has closed.
8. Collect all auction proceeds including any applicable sales tax from successful
bidder.
9. Generate paid receipts to buyer with a copy to your approved distribution list.
10. Balance all auction payments received with actual sales results.
11. Remit all monies, less commission and sales tax, to the City of Colleyville, Texas
via wire transfer to the City's designated account no later than end of business on
the 10th business day following the close of the auction.
12. Remit all sales tax collected to the State of Texas.
13. Maintain all documentation for exemptions, resale certificates and export
certifications for sales tax for the State of Texas.
14. Maintain records of all your auctions.
The City of Colleyville, Texas' Responsibilities:
1. Provide list of all items to be sold and gather information on all auction items and
take digital photographs of each auction item and send to RBAI.
2. Have contact person (Fleet Manager or designee) complete Vehicle Information
Sheet on all vehicles and heavy equipment and forward to RBAI.
3. Conduct onsite viewing of all auction items before the closing of each online
auction for bidders to come and physically inspect auction items.
4. Contact local news media for Public Service Announcement informing bidders of
upcoming online auction and handle all legal advertising as required by the City of
Colleyville, Texas. Provide link from your website to wwwrenebates.com to direct
potential buyers to your auction.
1
5. Transfer all titles to successful buyers after the City of Colleyville, Texas has
received an electronic "PAID" receipt from Rene' Bates Auctioneers, Inc.
6. Oversee removal and checkout of all paid auction items.
Rene' Bates Auctioneers, Inc. proposes to conduct Online Auctions for the City of
Colleyville, Texas for 7.5% of all fleet vehicles and heavy equipment and 7.5% of all
miscellaneous items. These auctions will be conducted on an as needed basis for the City of
Colleyville, Texas.
Sheryl Bates, President
Rene' Bates Auctioneers, Inc. Date:
Date:
By:
City of Colleyville, Texas
RENE BATES
- AUCTIONEERS, INC.
4660 CH 1006 • McHiaceq, iezas 15011-6614.91ZIS48-9636 • Fax: [912] S42-S49S
WWw.re~ebates.com
2
==~='=~ City Hall
/''0 ~ City of Colleyville 100 Main Street
~j Colleyville, Texas 76034
T.~.•ti Agenda Briefing 817.503.1000
www.colleyville.com
File Number:
Version: 1
Requester: Public Works
Department
File Type: Resolution
Agenda Date: 05/18/2010
Agenda No.: 8c
Status: Consent Agenda
Controlling Body: City Council
Final Action:
File Name: Approval of a construction contract with Peach Tree Construction, for the Saddlebrook
Subdivision Street Rehabilitation Improvements, in an amount not to exceed $633,867.58, and
authorize the City Manager to execute the contract
Attachments: Saddlebrook Subdivision Street Rehabilitation Improvements Bid Tab Saddlebrook
Subdivision Street Rehabilitation Improvements Map
History of Legislative File
Version: Date: Acting Body: Action Text:
1 05/18/2010 City Council
Title
Approval of a construction contract with Peach Tree Construction, for the Saddlebrook
Subdivision Street Rehabilitation Improvements, in an amount not to exceed $633,867.58,
and authorize the City Manager to execute the contract
Explanation
Reading and Public Hearing
The 10-Year Capital Improvement Plan (CIP) for streets and intersections was adopted by
City Council in September 2008. This plan was the result of a joint effort by City Council,
staff, and citizens to enhance existing municipal infrastructure and address traffic
congestion issues throughout the community. Rehabilitation of streets in the Saddlebrook
Subdivision was included in the list of proposed improvements for Fiscal Year 2010
(FY2010). This project includes the replacement of existing asphalt pavement and
stabilizing the roadway subgrade on the following streets:
• Mockingbird Lane Inwood Lane
• Southwood Lane West Southwood Lane East
• Green Meadow Drive East
Other streets within the subdivision have maintained their basic structural integrity and will
have the existing asphalt pavement removed and replaced with a new asphalt surface
course. This type of street improvement will be performed on the following streets:
Shadow Ridge Drive Wood Vale Court
• Rodeo Drive Hidden Valley Court
City of Colleyville Page 1 Printed on 5/14/2010
Agenda Briefing Continued
Summertree Court
North Haven Drive
Hunters Glen Court
Green Meadow Drive West
Briar Ridge Drive
• Wilcrest Court
• Brook Hollow Drive
• Green Meadow Drive North
• Chimney Rock Court
Saddlebrook Drive was previously rehabilitated by the Tarrant County Public Works
Department in Summer 2009 through an interlocal agreement with the City of Colleyville.
The City received three bids for this project on May 6, 2010. The low bid was submitted by
Peach Tree Construction, in the amount of $576,243.25. Staff recommends a 10%
contingency of $57,624.33 be included for a total amount of $633,867.58. The project was
originally budgeted in the 10-Year Street Capital Improvement Plan, in the amount of
$702,000. The contractor's qualifications and references were verified and prior work
performed is in accordance with the type of street improvements proposed in this project.
As a result, staff has determined that the overall reference evaluation supports a
recommendation for approval.
Financial Impact
Funding is available in the FY 2010 Public Works Street Maintenance budget as approved
in the FY 2010 General Fund budget. Source of the funding was a draw down of General
Fund Available Cash. This funding was in accordance with the current 10-Year CIP for
streets and intersections adopted by City Council in September 2008.
Recommendation
Approval
City of Colleyville Page 2 Printed on 5/14/2010
City of Colleyville
Saddlebrook Subdivision Street Rehabilitation
Improvements
Prepared May 06, 2010
PeachTree Construction Yes $576,243.25
JRJ Pavin , LP Yes $615,117.16
JLB Contradin , LLC Yes $655,163.07
~~ City Hall
~ City of Colleyville 100 Main Street
Colleyville, Texas 76034
r. Agenda Briefing 817.503.1000
www.colleyville.com
File Number:
File Type: Resolution
Status: Consent Agenda
Version: 1
Requester: Fire Department
Agenda Date: 05/18/2010
Agenda No.: 8d
Controlling Body: City Council
Final Action:
File Name: Acceptance of a grant award in the amount of $53,550 from the Department of Homeland
Security Assistance to Firefighters Grant Program for the purchase of exhaust removal
equipment for all fire apparatus
Attachments: Correspondence from FEMA dated March 12, 2010 regarding Grant No. EMW-2009-FO-11566
History of Legislative File
Version: Date: Acting Body: Action Text:
05/18/2010 City Council
Title
Acceptance of a grant award in the amount of $53,550 from the Department of Homeland
Security Assistance to Firefighters Grant Program for the purchase of exhaust removal
equipment for all fire apparatus
Explanation
Reading and Public Hearing
The City has been awarded $53,550 from the Department of Homeland Security Assistance
to Firefighters Grant Program for the purchase of exhaust removal equipment for all fire
apparatus. This equipment will primarily be engaged while equipment is running inside the
apparatus bays at the fire stations, however, it can be turned on while outdoors during times
of extended idling. This equipment will reduce firefighter and bystander exposure to
exhaust fumes while also reducing emissions from idling. This equipment cannot be used
while driving or pumping the fire apparatus, only during idling operation. The Fire
Department has received grant funds from this program twice previously. In 2003, funds
were allocated to purchase fitness equipment for maintenance of firefighter strength and
cardiac conditioning and computer aided dispatch equipment and related software. In 2004,
the funds awarded were used for the purchase of hardened laptop computers for all fire
apparatus.
Financial Impact
The total project cost is $59,500. The grant award of $53,550 requires a 10% local match
upon acceptance. The City's match of $5,950 for this grant will be provided from the
existing fire department vehicle maintenance budget. Ongoing costs will be limited to
annual filter replacements and any necessary repairs beyond the two year warranty period.
Recommendation
Approval
City of Colleyville Page 1 Printed on 5/12/2010
U.5. Deparfrnent of Homefend Security
Washington. D C. 20472
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Mrs. Andrea Renegar
Colfeyville Fire Department
5209 Colfeyville Boulevard
Colfeyville, Texas 76034-5717
Re: Grant No.EMW 2009-FO-i'E566
Dear Mrs. Renegar.
On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security
(DHS}, I am pleased to inform you that your grant application submitted under the FY 2009 Assistance to
Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD}, in consultation with the U.S.
Fire Administration (USFA), carries out the Federal res{~onsibilities of administering your grant. The approved "
project costs total to $59,500.00. The Federal share is 90 percent or $53,550.00 of the approved amount and
your share of the Costs is 10 percent or $5,950.00.
As part of your award package, you will find Grant Agreement Articles. Please make sure you read and
understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these
documents for your official file. You establish acceptance of tihe grant and Grant Agreement Articles when
you request and recelve any of the Federal grant funds awarded to you. By accepting the grant, you agree
not to deviate from the approved scope of work without prior written approval from FEMA.
If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember,
you should request funds when you have an immediate cash need.
If you have any questions or concerns regarding the awards process or how to request your grant funds, please
call the helpdesk at 1-866-274-0960.
Sincerely,
~~ ~~~~
Timothy W. Manning
Deputy Administrator for National Preparedness and Protection
hops:Ileserviees.fema.gov/FemaFireGrant/firegrant/jsp/fire_adrninJawards/specJview away... 3/12/2010
Agreement Articles
.~~ ,`
~'~ ~1 ~~~ ~"~ U.S. Qepartment of Homeland Security
,~ ~? '~ ~,/ j Washington, D.C. 20472
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AGREEMENT ARTICLES
ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM -Operations and Safety program
GRANTEE: Colleyvllie Fire Department
PROGRAM: Operations and Safety
AGREEMENT NUMBER: EMW-2009-FO-11566
AMENDMENT NUMBER:
TABLE OF CONTENTS
Article I
Article II
Article III
Article IV
Article V
Article VI
Article VII
Article VIII
Article IX
Article I -Project Description
Project Description
Grantee Concurrence
Period of Performance
Amount Awarded
Financial Guidelines
Prohibition on Using Federal Funds
GPD Allocations
Financial Reporting
FEMA Officials
The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and
firefighting personnel against fire and fire-related hazards. After careful consideration, FEMA has determined
that the grantee's project submitted as part of the grantee's application, and detailed in the project narrative as
well as the request details section of the application -including budget information -was consistent with the
program's purpose and worthy of award. Therefore, the grantee shall perform the work described in the
approved grant application as itemized in the request details section of the application and further described in
the gram application's narrative. These sections of the application are made a part of these grant agreement
articles by reference. The grantee may not change or make any material deviations from the approved scope of
work outlined in the above referenced sections of the application without prior written approval from FEMA.
Article Il -Grantee Concurrence
By requesting and receiving Federal grant funds provided by this grant program, the grantee accepts and agrees
to abide by the terms and conditions of the grant as set forth in this document and the documents identified
below. By receiving funds under this grant, grantees agree that they will use the funds provided through the
Fiscal Year 2009 Assistance to Fireftghters Grant Program in accordance with these Articles of Agreement and
the program guidelines provided in the Fiscal Year 2005 Assistance to Firefighters Grants program guidance. All
documents submitted as part of the application are made a part of this agreement by reference.
hops://eservices.fema.gov/FemaFireGrant/firegrantljsp/fire_adminlawardslspec/view_awar... 3/12(201 Q
Article ill -Period of Performance
The period of performance shall be from 05-MAR-10 to 04-MAR-11.
Article IV -Amount Awarded
The amount of the award is detailed on the Obligating Document for Award attached to these articles. Following
are the budgeted estimates for each object classes of this grant (including Federal share plus grantee match):
Personnel $0.00
Fringe Benefits $0.00
Travel $0.00
Equipment $59,500.00
Supplies $0.00
Contractual $0.00
Construction $0.00
Other $0.00
Indirect Charges $0.00
Total $59,500.00
NEGOTIATION COMMENTS IF APPLICABLE (max aooo characters)
The Program Office has made the following reductions to your grant:
The approved costs for the filtration system is $8,500 not $8,674
Therefore, they have recommended the award at this level:
Total Budget $59,500
Federal Share $53,550
Applicant Share $5,950
Applicant accepted reduction on 2/5!10
Article V -Financial Guidelines
The grantee and any subgrantee shall comply with the most recent version of the Adminis#rative Requirements,
Cost Principles, and Audit Requirements. Anon-exclusive list of regulations commonly applicable to FEMA
grants are listed below:
A. Adminrsfrative Requiremsrrts
1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals, and Other Nonprofit Organiza6ans (OMB Circular A-110)
8. Cost Principles
1. 2 CFR Part 225, Cost Principles far State, Local, and Indian Tribal Governments (OMB Circular A-87)
2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A-21)
3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A-122)
4. Federal Acquisition Regulations (FAR}, Part 31,2 Contract Cost Principles and Procedures, Contracts
https://eservices.fema.go~lFemaFireGrandfuegrant/jsplfire_admin/awardslspeclview_awar... 3! l 212010
with Commercial Organizations
C. Audit Requirements
1. OM8 Circular A-133, Audits of States, local Governments, and Nonprofit prganizations
Article VI -Prohibition on Using Federal Funds
Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of
the enactment, repeal, maiification or adoption of any law, regulation or policy, at any level of government,
without the express prior written approval of FEMA.
Article VII - GPD Allocations
The recipient agrees that all allocations and use of funds under this grant will tae in accordance with the FY 2009
Assistance to Firefighters Grant Program guidance and application kit.
Article Vlll -Financial Reporting
The grantee must complete anon-line, semiannual financial status report to meet FEMA requirements.
Semiannual financial reports are due wi#hin 30 days of the end of every six month period far the life of the grant.
At the end of the performance period, or upon completion of the grantee's final program narrative, the grantee
must complete an on-line final financial status report that is required to close out the grant. If a grantee's
performance period is extended beyond the initial 12-month period, a periodic performance report is due every
six month increment until closeout.
Article IX -FEMA C}fficials
Program Officer: Tom Harrington is the Program Officer for the Assistance to Firefighters Grant Program. The
Program Officer is responsible for the technical monitoring of the stages of work and technical performance of
the activities described in the approved grant application.
Grants Assistance Officer: Sylvia Carroll is the Assistance Officer for this grant program. The Assistance
Officer is the Federal official responsible for negotiating, administering, and executing all grant business matters.
Grants Management Division POC: The Grants Management Specialist shall be contacted to address all
financial and administrative grant business matters for this award. If you have any questions regarding your
grant please call ASK-GMD at 866-927-5646 to be directed to a specialist.
hops://eservices.fema.gov/FemaFireGrant/fuegrantljsp/fire_admin/awardslspec/view_awat.. 3!12!20 i0
FEDERAL EMERGENCY MANAGEMENT AGENCY
OBLIGATING DOCt1MENT FOR AWARD/AMENDMENT
AGREEMENT NQ.
Sa 2. AMENDMENT 3. RECIPIENT NO. 4. TYPE OF 5. CONTROL NO.
.
EMW-2009-FO-11566 NO. 75-1159664 ACTION W468977N
0 AWARD
RECIPIENT NAME AND
6 7. ISSUING OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS
.
ADDRESS Grant Programs Directorate FEMA, Financial Services Branch
Gotleyville Fire Department 500 C Street, S.W. 500 C Street, S. W., Room 723
5209 Colleyville Slvd Washington DC, 20528-7000 Washington DC, 20472
Colieyville POC: Sylvia Carroll
Texas, 76034-5717
NAME OF RECIPIENT
9 PHONE NO. 10. NAME OF PROJE CT COORDINATOR PHONE fJO.
.
PROJECT OFFICER 8175814591 Tom Harrington 1-886-274-0960
Andrea Reneger
11. EFFECTIVE DATE OF 12. METHOD OF 13. ASSISTANCE ARRANGEMENT
THIS ACTION PAYMENT Cost Sharing
45-MAR-10 SF-270
15. DESCRIPTION OF ACTION
a. (Indicate funding data for awards or financial changes)
PROGRAM NAME CFDA NO
ACRONYM
AFG 97.044
ACCOUNTING DATA
(ACCS CODE}
XXXX-XXX-XXXXXX-XXXXX-
xxxx-xxxx-x
2010-M9-3120G F-25000000-
d101-D
70TALS
PRIOR AMOUNT
TOTAL AWARDED THIS
AWARD ACTION
+ OR (-)
$0.00 $53,550.00
$0.00 $53,550.00
b. To describe changes other than funding data ar financial changes, attach schedule and check here.
N!A
14. PERfORMANCE PERIOD
From:DS-MAR- To:04-MAR-11
10
Budget Period
From:01-OCT- To:30-SEP-10
09
CURRENT CUMMULATIVE
TOTAL AWARD NON-
FEDERAL
COMMITMENT
$53,55o.na $5,s5o.oo
$53,550.00 $5,850.00
16a. FOR NON-DISASTER PROGRAMS: REGIPIENT IS REQUIRED TO SIGN AND RETURN THREE {3) COPIES OF THIS DOCUMENT
TO FEMA {See SbGc 7 far address}
Assistance to Firefighters Grant recipients are nat required to sign and return copies of this document. However, recipients should print and
keep a copy of this document for their records.
16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award notice ar by incorporated reference in program legislation cited
above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) DATE
N!A NIA
18. FEMA SIGNATORY OFFICIAL {Name and Title) DATE
Sylvia Carroll 02-MAR-10
Go Back
https:!/eservices.fema.gov/FernaFireGrantlfiregrant/jsp/fire_admin/awards/speclview_awar... 3/12/2010
=''~ City Hall
~ City of Colleyville 100 Main Street
Colleyville, Texas 76034
r.,:,. Agenda Briefing 817.503.1000
www.colleyville.com
File Number:
File Type: Resolution
Status: Consent Agenda
Version: 1
Agenda Date: 05/18/2010
Requester: Parks and Recreation Agenda No.: 8e
Department
Controlling Body: City Council
Final Action:
File Name: Approval of a donation of $14,000 from the Colleyville Soccer Association for Pleasant Run Park
signage
Attachments: City of Colleyville Donation and Transfer of Title Form City of Colleyville Donation Policy.pdf
History of Legislative File
Version: Date: Acting Body: Action Text:
05/18/2010 City Council
Title
Approval of a donation of $14,000 from the Colleyville Soccer Association for Pleasant Run
Park signage
Explanation
Reading and Public Hearing
The Colleyville Soccer Association wishes to donate $14,000 to the Parks Department to be
used to purchase and install a park entry sign for Pleasant Run Park, which currently does
not have an entry sign.
The donation will completely fund the construction and installation of the sign at the park.
The sign will be a two sided design with lighting and a landscaped area and will be placed in
the existing median at the park entrance. The irrigation and electrical systems are already
in place and will be easily accessible for the signage. The Colleyville Soccer Association
wanted to provide an entry sign to identify the park and soccer complex.
Financial Impact
As the irrigation and electrical systems are currently in place, it is anticipated there will be no
additional maintenance financial impact.
Recommendation
Approval
City of Colleyville Page 1 Printed on 5/12/2010
CITY OF COLLEYVILLE
DONATION AND TRANSFER OF TITLE
We The Colleyvilie Soccer Association hereby give, assign, transfer, and set over to the City of
Colleyvilie all of our rights, title, and interest in the materials described below:
Items pertaining to the construction and completion of a new park sign designated for "Pleasant
Run Park" Soccer Complex
1=ands: Amount not to exceed $94,000.00
Stipulations (if any) Funds currently provided for engagement of design firm be credited towards
final cost of sign.
Specifications/Plans/Photos/Annual cost to city: Attached None
I have read and understand the Donation Policy of the City of Colleyvilie, and accept the provisions of
that policy.
Signature of Donor(s) ~ Date 4128110
Stephen Dalri -Colleyvilie Soccer Association President Date 4128/10
Address of Donor: P.O. Box 875
City: Colleyvilie State: Texas ZIP: 76034
Phone Numbers: Home
RECEIVED by
By
Date
Council Approval Date Resolution/Ordinance Number,
ACCEPTED for and in behalf of the City of Colleyvilie
By
Mayor, City of Colleyvilie
Office
Department or Board
Date
Accession Number
CITY OF COLLEYVILLE
DONATION POLICY
The City of Colleyville encourages donations to the City in support of its programs, services,
collections and facilities, for the enhancement of Colleyville. The purpose of this donation
policy is to provide a consistent and uniform policy for donation to the City of Colleyville; and to
provide the donor knowledge of the policies under which the donation is given and accepted.
All boards, commissions, committees, and City Council shall comply with this policy. All
departments and employees of the City of Colleyville remain subject to the City of Colleyville
Personnel Policy and Procedures Manual, however employees and departments shall comply
with these policies.
In the event additional policies of the Colleyville Center, the Library, the Parks Department, or
any other City of Colleyville entity conflict with this City of Colleyville Donation Policy, this
policy shall take precedent and supersede the policies of those entities.
Donations from the Friends of the Library and the Library Foundation are exempt from this
policy. The Librarian will report donations to the City Council.
All donations shall be made to the City of Colleyville by use of the uniform City of Colleyville
Donation and Transfer of Title form. Specifications including plans, drawings, photographs, or
details pertinent to the donated item, including anticipated annual operating cost, shall be
attached as a part of the form. All spaces on the form shall be completed or noted if not
applicable.
Any special stipulations, including location and use of a donation, shall be established in the
Stipulation section of the Transfer of Title form. If no such stipulation is recorded on the form
or the addendum as a part of that section, the City shall have the right to use the donation as
determined by the City, free of encumbrances.
The City reserves the right to refuse a donation. The donor reserves the right to withdraw the
donation before formal acceptance by City Council.
In a multi-item donation, items may be accepted on an item-by-item basis.
Items donated for exhibit will be subject to a rotation of exhibit time in order to provide a variety
of exhibits, and to protect items adversely affected by exhibition. The City shall have the right
to determine times of exhibit. Proper preservation and care of donated item(s) shall be defined
under Stipulations if necessary.
The City of Colleyville shall not place a monetary value on a donated item; nor shall the City
issue a receipt or record a monetary value that has been determined by the donor.
Subsequent City insurance/accounting valuations necessary to meet standard city procedures
are separate and apart from the donation process.
When both the signature of the Donor and of the Mayor, representing the City Council's
approval, complete the Donation and Transfer of Title document, the donation becomes the
property of the City of Colleyville.
A copy of the completed Donation and Transfer of Title form shall be given to the Donor as the
donor's record of donation.
Donations of funds are welcome. The City shall expend those funds on materials, equipment
or projects acceptable to the donor if requested. Donated funds shall be deposited in donation
fund accounts when defined, and shall not be intermingled with the General Fund or donation
fund accounts of other departments, boards or committees.
Funds and services-in-kind provided to City of Colleyville sponsored events Celebrate
Colleyville and Colleyville Proud Clean Sweep shall comply with this policy in the form of a final
report.
Funds below $1,000 will be excluded from these policies.
Loans of items shall not be accepted by the City of Colleyville. Exceptions for special items or
events shall be evaluated by the City Council, and require approval by the City Council.
P.O. Box 92773 •Southlake, Texas 76092-0773
TM Toll Free 877-Germany (877-437-6269)
~~~ ~~~ 817-410-9955 Fax 817-421-5617
~ Website: GermanDeli.com E-mail: sales@germandeli.com
GermanDeli
FACT SHEET
When was GermanDeli.com founded?
GermanDeli.com was founded in November 1998 and is now the leading online merchant for German groceries and
food specialties. We ship over 50,000 packages each year out of our Southlake fulfillment center.
How many employees work at GermanDeli.com?
GermanDeli.com employs about 50 full and part-time people year around, plus an extra 25 during the busy holiday
season. The store has 5 fulltime employees and several part-time employees.
How long have you been selling directly to local customers?
In 1999 GermanDeli.com opened a small outlet store within its Southlake warehouse to serve local customers. As our
business grew, so did our retail outlet.
How long has the Colleyville store been in operation?
In September 2008 GermanDeli.com moved its retail store out of the warehouse and into a S,000sf leased facility along
121 in Colleyville, adjacent to the Sunflower Shoppe. We call the new store simply "GermanDeli European Food Store".
How many transactions does the Colleyville store have?
In 2009 during the worst economic downturn in decades the store had over 27,000 transactions with sales ofjust under
$1,000,000.
How many customers at your store are from Colleyville and how many from outside the area?
Of the 8,000 customers currently enrolled in our loyalty program, about 450 reside in Colleyville; 3,500 are from
Grapevine, Bedford, Euless and the rest of the Dallas-Fort Worth Metroplex; and another 4,000 traveled to our store
from cities and states beyond the Metroplex, including people from as far away as Boston.
Who is your market?
1. People who were born and raised in Germany and now reside in the USA.
2. People who were stationed or went to school in Germany.
3. Foodies who enjoy culture and cuisine from other counties.
Do you have asit-down delicatessen at your store in Colleyville?
Our original plan to open a small sit-down delicatessen in our store was put on hold due to the credit crunch of last year.
Now that lending to small business is picking up again we are proceeding with that initiative.
If you do open a delicatessen, will you serve beer and wine by the glass?
No. We will sell beer and wine only as packaged goods.
Why do you wish to sell Beer and wine within your store?
"In what aisle do you have your German beer and wine?" That's one of the most asked questions in our store.
Customers want the convenience of one-stop shopping when they are planning a German meal.
_.
ROI MARKETING SERVICES, INC.
~''-"' City Hall
~ ~ City of Colleyville 100 Main Street
Colleyville, Texas 76034
~~~~~~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number: 0-10-1751
File Number: 0-10-1751
Version: 1
Requester: Community
Development
Department
File Type: Ordinance
Agenda Date: 05/18/2010
Agenda No.: 9a
Status: First Reading
Controlling Body: City Council
Final Action:
File Name: Approval of request for Special Use Permit for off-premise beer and wine sales on Lot 1, Block
3 of the Heritage High School Addition located at 5100 State Highway 121, Suite C, Case
ZC 10-006
Attachments: Location and Zoning Map Notification List Letter of Opposition Statement of Planning
Objectives Zoning Exhibit Proposed Floor Plan Ordinance 0-10-1751
History of Legislative File
Version: Date: Acting Body: Action Text:
1 04/26/2010 Planning and Zoning
Commission
1 05/18/2010 City Council
Title
Approval of request for Special Use Permit for off-premise beer and wine sales on Lot 1,
Block 3 of the Heritage High School Addition located at 5100 State Highway 121, Suite C,
Case ZC 10-006
Explanation
First Reading and Public Hearing
James Bowyer, on behalf of the German Deli, submitted a Special Use Permit (SUP)
application to allow beer and wine sales for off-premise consumption in the German Deli
facility located at 5100 State Highway 121, Suite C.
Zoning. The property is zoned CC2-Shopping Center district. Sales of beer and wine for
off-premise consumption are allowed in this zoning district with the approval of an SUP.
Off-Premise Consumption. The applicant is requesting to sell alcoholic beverages that
include beer and wine. Liquor sales would not be permitted. The German Deli is a retail
store that sells mostly German foods, beverages and gifts. It currently occupies 5,200
square feet in Suite C of the larger 16,848 multi-tenant retail building.
The store hours of operation are Monday through Saturday, 9 a.m. to 7 p.m. and Sunday,
10 a.m. to 6 p.m.
The owner has submitted a site plan and floor plan depicting the location of the beer and
City of Colleyville Page 1 Printed on 5/12/2010
Agenda Briefing Continued (0-10-1751)
wine sales in the existing lease space.
Staff has not added the hours of operation or the floor plan to the draft ordinance.
On-Premise Consumption. On-premise consumption of beer and wine would not be
permitted on the property and is prohibited by state law.
Distance Requirements from Churches, Schools and Public Hospitals. The Colleyville
Code of Ordinances requires that businesses that sell alcohol be located at least 300 feet
away from churches, public and private schools and public hospitals. The property satisfies
this requirement.
Master Plan. The Colleyville Master Plan designates this property for future retail use. The
proposed zoning designation would be in compliance with the future land use plan.
Surrounding Properties. The property to the north is zoned CC2-Shopping Center and is
developed as a restaurant. The properties to the south are also zoned CC2-Shopping
Center and are developed as a grocery store and retail center. The properties to the west
are zoned CPO-Professional Office and are developed as offices.
Public Notification. Staff mailed notices to 24 property owners within 500 feet of the
subject property regarding this request. Notice was published in the Fort Worth
Star-Telegram as required by state law and the Land Development Code. Staff has
received one letter of opposition to this request.
Planning and Zoning Commission Recommendation. The Planning and Zoning
Commission recommended approval at the April 26, 2010 meeting by a vote of 6-0.
Summary. The proposed SUP would authorize the sale of beer and wine for off-premise
consumption but would not permit sales of beer and wine for on-premise consumption. The
property satisfies the distance requirements from churches, public and private schools, and
public hospitals.
Financial Impact
There is no financial impact to the City.
Recommendation
Approval subject to the conditions in the draft ordinance.
City of Colleyville Page 2 Printed on 5/12/2010
Location and Zoning Map
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Notification List
OWNER NAME
OWNER ADDRESS
OWNER CITY OWNER
STATE OWNER
ZIP
SITUS ADDRESS
Grapevine-Colleyville ISD 3501 Ira E Woods Ave Grapevine TX 76051 5401 Herita a Ave
Old Badger Ltd 4214 Gateway Dr Ste 100 Colleyville TX 76034 4214 Gateway Dr
Pmn Investments Llc PO Box 941107 Plano TX 75094 4204 Gateway Dr
Sekin Famil Holdin s Ltd 634 Re enc Xin Southlake TX 76092 4215 Gatewa Dr
Dfw Wnm Ltd 7321 Commercial Blvd E Arlington TX 76001 5150 State Hwy 121
Ayers & Ayers Plaza Ltd 4205 Gateway Dr Ste 100 Colleyville TX 76034 4205 Gateway Dr
Tak Enterprises Inc
PO Box 171676
Arlington
TX
76003 4012 & 4016 Gateway
Dr
Mills, Ga W 305 Au usta Ct Southlake TX 76092 4201 Gatewa Dr
Crawford Partnership Lp 4113 Gateway Ct Ste 100 Colle ville TX 76034 4113 Gatewa Ct
Gateway West Group Lp 1452 Hughes Rd Ste 200 Grapevine TX 76051 4209 Gateway Dr
McMahan Real Estate Llc 6105 Tiffany Oaks Ln Arlington TX 76016 5120 State Hwy 121
Insi ht Capital Real Co Ltd 4101 Gatewa Dr Colle ville TX 76034 4101 Gatewa Ct
Smile Masters Ltd 4013 Gatewa Dr Colle ville TX 76034 4013 Gatewa Dr
Ronald Walker Associates II 4009 Gateway Dr Colleyville TX 76034 4009 Gateway Dr
Klmm Ltd 4109 Gateway Ct Colleyville TX 76034 4109 Gateway Ct
Mar matt Ltd 1513 Michael Dr Bedford TX 76022 4105 Gatewa Ct
Bradford Commercial Properties 3209 Walker PI Grapevine TX 76051 5100 State H 121
Abs Tx Investor Lp 250 Parkcenter Blvd Boise ID 83726 4000 Glade Rd
G Points Sc Ltd, 101 1St St Ste 476 Los Altos CA 94022 3930 Glade Rd
G Points Sc Ltd 101 1St St Ste 476 Los Altos CA 94022 3930 Glade Rd
Tsai Global Llc 28620 Matadero Creek Ct Los Altos Hills CA 94022 5000 State H 121
Rcc Herita a Glade Ltd 99 Main St Ste 200 Colleyville TX 76034 5025 Heritage Ave
Rcc Heritage Glade Ltd 99 Main St Ste 200 Colleyville TX 76034 5017 Heritage Ave
Hall, Charlie W Etux Helen F 4200 Glade Rd Colle ville TX 76034 2100 Glade Rd
3920 Glade Rd. LLC
15 20th Street S, Suite 501
Birmin ham
AL 35233-
2000
3920 Glade Rd.
James Bo er, applicant 2890 Market Loop Southlake TX 76092 applicant
Wend Edington, applicant 2890 Market Loop Southlake TX 76092 applicant
Public hearing notices were mailed on Friday, April 9, 2010 by Amy Shelley.
Letter of Opposition
~~°~t,.,,zed f°T ~eel~~e
`~~~~C~vv~~e ,~~ .
~~~~
Ind~ep~nr~ent ,5'cha~C~I)sGr~tr.t
April 28, 2010
To whom it may concern:
c;~t~~,~,;ue Huitage Het, s~r~„~ Colleyville Heritage High School and Grapevine-Colleyville Independent School District
saoi t-t~ritage .Avc_ submit this letter of protest to the application by James Bowyer to change zoning for the
c~n~>>Ws~i~. rx ~t~osa ~ CC2-Shopping Center (German Deli) at 5100 State Highway 121 to include a Special
Use Permit for off-premise alcohol sales. The zoning case number is ZC10-006.
Colleyville Heritage High School serves approximately 2,300 students ages 14 to 19 in
x i7/3os-a7oo ~ grades nine through 12. The German Deli is not only within 500 feet of our school
FAX 817/354-9457 ~ property line, it is directly in the path of students from the southeast portion of our school
attendance zone who must pass by the business to get to and from school. The deli sells
food, snacks, and refreshments that our students may purchase.
i
Research has shown that young adults are 50 percent more likely to drink alcoholic
a~~hy P~~~~"~~~ beverages when exposed to high levels of alcohol advertising including in-store displays
Principal j (Maria Institute). Additionally, the National. Research Council confirms that alcohol is
!! the No. 1 substance abused by youth in the United States and that advertising, including
in-store displays, plays a key factor in underage drinking.
''' GCISD has a comprehensive substance abuse awareness and prevention program, and we
''. partner with our local police and community to equip our students with the tools to make
`,` good choices for their safety and well-being. The District formed the Community
Awareness and Risk Education Coalition (CARE Coalition) to involve the broader
community in planning and implementing prevention strategies to safeguard GCISD
', youth. The Coalition includes representatives of all sectors of the community, including
business, who work to educate students and parents about the prevalence of youth
substance abuse and prevent abuse and its related consequences. We do not believe it is
in the best interest of our students or our school community for a store in such close
proximity to our school to be allowed to sell beer and wine for off-premise consumption.
Thank you for your consideration.
Si~~n''cerely,
Becky Prentice
Principal
Colleyville Heritage High School
aula Ba r x
Chief Operations Officer
Grapevine-Colleyville ISD
RECEIVED
A Cc~mmtznity ~~1' ~xc~lle~3t~c: MAY 0 4 2010
Per .............
Statement of Planning ObjectiveSP.o. Box 92773 • Southlake, Texas 76092-0773
~~~ ~~~ ~ ~~~TM Toll Free 877-Germany (877-437-6269)
817-410-9955 • Fax 817-421-5617
Website: GermanDeli.com E-mail: sales@germandeli.com
March 25, 2010
Statement of Purpose
GermanDeli's German/European Food store at 5100 State Road 121 in Colleyville, Texas has, since we
first opened our doors on September 18`h, 2008, become a popular specialty store where customers
from all over the Metroplex as well as those from cities as far away as Houston and San Antonio
anticipate "one stop" shopping for their favorite German products. From appetizers to dessert, our
customers purchase everything they need to create the perfect German meal, but have expressed
disappointment that they can't top off their purchase with a bottle of good German wine or, perhaps, a
hard-to-find German beer. It is our intention to meet this need by providing a variety of German and
European beers and wines in approximately 300 square feet of floor space within our 5,200 square foot
store. We estimate sales of packaged beer and wine at our facility to be about $75,000, but most
importantly, it will increase customer satisfaction levels and help keep more tax dollars in Colleyville.
e
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ROI MARKETING SERVICES INC.
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ORDINANCE 0-10-1751
AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING THE
OFFICIAL ZONING MAP AND CHANGING THE ZONING OF LOT 1, BLOCK 3 OF
THE HERITAGE HIGH SCHOOL ADDITION LOCATED AT 5100 STATE HIGHWAY
121, SUITE C, BY AUTHORIZING A SPECIAL USE PERMIT FOR BEER AND WINE
SALES FOR OFF-PREMISE CONSUMPTION; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN
EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for rezoning under Case
No. ZC10-006; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the
health, safety, morals, or general welfare of the City to enact a new zoning
ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning Commission to
recommend the boundaries of the various original zoning districts and
appropriate regulations be enforced therein and to recommend a new
zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into districts
and has prepared regulations pertaining to such districts in accordance
with a comprehensive plan and designed to lessen congestion in the
streets; to secure safety from fire, panic, and other dangers; to promote
health, general welfare; to provide adequate light and air; to prevent the
overcrowding of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water, sewerage,
schools, parks, and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable consideration
to, among other things, the character of the districts and their peculiar
suitability for particular uses, with a view to conserving the value of
buildings and encouraging the most appropriate use of land throughout
the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City
of Colleyville City Council, in compliance with the Charter of the City of
Colleyville, and State Law with reference to changes to zoning
classifications under the Zoning Ordinance Regulations and Zoning Map,
having given the requisite notices by publication and otherwise, and after
holding due hearings and affording a full and fair hearing to all the
property owners generally, and to the persons interested and situated in
Ordinance 0-10-1751
Page2of3
the affected area and in the vicinity thereof, the governing body of the City
of Colleyville is of the opinion that said change in zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true and
correct and are incorporated into the body of this ordinance as if copied in
their entirety.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of Colleyville,
Texas, be, and the same is hereby amended by amending the official
zoning map by authorizing a Special Use Permit for the sale of beer and
wine for off-premise consumption on Lot 1, Block 3, of the Heritage High
School Addition located at 5100 State Highway 121, as depicted on Exhibit
"A", Exhibit "B" and Exhibit "C".
Sec. 3. THAT the above described tract of land shall be used only in the manner
and for the purposes provided by the Comprehensive Zoning Ordinance of
the City of Colleyville as heretofore amended, and as amended herein.
Sec. 4. THAT the above described tract of land shall be subject to the following
conditions:
1. GENERAL
a. This Special Use Permit shall only apply to the use of beer and wine
sales for the purpose of off-premise consumption as described in
Exhibit "B" and depicted in Exhibit "C" of the existing 5,200 square foot
area, Suite C, on the subject property.
b. This Special Use Permit shall automatically expire upon the
abandonment of the business, change in the use, a change in
ownership or upon the expiration or termination of the Certificate of
Occupancy.
c. All requirements of the Land Development Code shall be met, except
where amended herein.
Sec. 5. THAT any person, firm or corporation violating any of the provisions or
terms of this ordinance shall be subject to the same penalty as provided for
in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon
conviction shall be punishable by a fine not to exceed the sum of Two
Thousand Dollars ($2,000.00) for each offense.
Ordinance 0-10-1751
Page3of3
Sec. 6. THAT if any section, paragraph, subdivision, clause, phrase or provision of
this ordinance shall be judged invalid or unconstitutional, the same shall not
affect the validity of this ordinance as a whole or any portion thereof other
than that portion so decided to be invalid or unconstitutional.
Sec. 7. THAT in addition to and accumulative of all other penalties, the City shall
have the right to seek injunctive relief for any and all violations of this
ordinance.
Sec. 8. THAT it has been found that there has been a change in conditions in the
above described property, it is now necessary that it be given the above
zoning classification in order to permit its proper development and in order
to protect the public interest, comfort and general welfare, and requires that
this ordinance shall take effect immediately from and after its passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the day of
2010.
The second reading and public hearing being conducted on the day of
2010.
ATTEST:
CITY OF COLLEYVILLE
Cynthia Singleton, TRMC, CMC David Kelly
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
Exhibit "A" -Location and Zoning Map
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Exhibit "B" -Statement of Planning Objectives
GermanDeli's German/European Food store ai SlIX7 State Road 121 in Colley~ville, Texas ha~~, t~nce wP
first opened our doors on September 18'x, 2~0$~ become a popular specialty store where custcrrrers
front alb over the Metroplex as we!! as those tram cities as far away as ~o.rston and San Antctmo
anticipate "one stop" shopping for their favorite German products. Erorrt appetisers to dessert, our
customers purchase everything they need to create the perfect German meal, but have expressed
disappointment that they can't top off their purchase with a bottle of good German wins or, perhaps, a
hard-to•fsnd German beer, It is our intention to meet this need by providing a variety of German and
European beers and wines in approxirrrateiy 3flQ squ~3re feet of hoar space withrn our 5,2Cl0 square foot
store. We estimate sales of packaged beer and wine at Qur facility to be about S75,C>!Od, but moss
importantly, it will increase customer satisfaction levels and help keep more tax dollars in CUlleyvi"le.
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='=, City Hall
~ City of Colleyville 100 Main Street
Colleyville, Texas 76034
~~~~~~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number: File Type: Report Status: Reports
Version: 1 Agenda Date: 05/18/2010 Controlling Body: City Council
Requester: Office of the City Agenda No.: 11 Final Action:
Secretary
File Name: Reports -May 18, 2010
Attachments: Planning and Zoning Commission Minutes -April 26, 2010
History of Legislative File
Version: Date: Acting Body: Action Text:
1 05/18/2010 City Council
Title
Planning and Zoning Commission Minutes -April 26, 2010
City of Colleyville Page 1 Printed on 5/12/2010
~-~ City of Colleyville 100 Main Street
~;Qyn~~,~~9q, Colleyville, Texas 76034
~~ Minutes -Final 817.503.1000
~• ~~~ www.colleyville.com
Planning and Zoning Commission
Monday, April 26, 2010 6:15 PM City Council Chambers
LEGAL BRIEFING BY CITY ATTORNEY REGARDING PLANNING, ZONING,
PLATTING, AND LAND USE
REVIEW OF REGULAR AGENDA ITEMS AND DISCUSSION OF PREVIOUS
MEETING MINUTES
DISCUSSION OF GAS WELL TOUR SCHEDULED FOR APRIL 28, 2010
7:00 P.M. -REGULAR MEETING
1. CALL TO ORDER
The Planning and Zoning Commission meeting of the City of Colleyville
was called to order by Chairman Byerly on April 26, 2010 at 7:00 p.m.
2. ROLL CALL
Present: Commissioners Larry Knox, Dave Dudziak, Michael Clardy,
Ron Rotthaus, David Phelps and Jeff Byerly
Absent: Commissioner Scott Redfearn
Staff Present: Ron Ruthven and Marty Wieder
3. INVOCATION
The invocation was given by Commissioner Rotthaus.
4. PLEDGE OF ALLEGIANCE
5. APPROVAL OF MINUTES
Commissioner Phelps moved to approve the April 12, 2010 meeting
minutes with grammar corrections. Commissioner Rotthaus seconded.
The motion carried by the following vote:
Aye: 6 -Knox, Dudziak, Clardy, Rotthaus, Phelps, Byerly
Absent: 1 -Redfearn
6. CITIZEN COMMENTS REGARDING ITEMS NOT ON THE AGENDA
None
City of Colleyville Page 1 Printed on 5/11/2010
Planning and Zoning Commission Minutes -Final April 26, 2010
7. PUBLIC HEARING AGENDA ITEMS
7a Approval of a replat for 0.24 acres on Tract 3B1A, Abstract 936 of the M.
Looney Survey and 2.0 acres on Lot 44R, Block 1 of the Riverwalk at
Colleyville Addition located at 1206 Nueces Court and 1200 Riverwalk
Court, Case PC10-004
Ron Ruthven presented the case and briefed the Commissioners.
Commissioner Byerly opened the public hearing at 7:04 p.m.
Jim Fletcher, 1108 Nueces Court, came forward and stated the property
is going to be a buildable lot stated the HOA would like for the address to
be 1120 Nueces Court.
There being no one wishing to speak, the public hearing was closed at
7:06 p.m.
Commissioner Byerly moved to table case PC10-004. Commissioner
Knox seconded.
The motion carried by the following vote:
Aye: 6 -Knox, Dudziak, Clardy, Rotthaus, Phelps, Byerly
Absent: 1 - Redfearn
lb Approval of request for Special Use Permit for off-premise beer and wine
sales on Lot 1, Block 3 of the Heritage High School Addition located at
5100 State Highway 121, Suite C, Case ZC10-006
Ron Ruthven presented the case and briefed the Commissioners.
Commissioner Byerly opened the public hearing at 7:08 p.m.
Inga Boyer, the President of German Deli, came forward to present the
case and brief the Commissioners.
Jim Fletcher, 1108 Nueces Court, spoke in favor of the request.
There being no one wishing to speak, the public hearing was closed at
7:12 p.m.
Commissioner Phelps moved to approve case ZC10-006.
Commissioner Clardy seconded.
City of Colleyville Page 2 Printed on 5/11/2010
Planning and Zoning Commission Minutes -Final
April 26, 2010
The motion carried by the following vote:
Aye: 6 -Knox, Dudziak, Clardy, Rotthaus, Phelps, Byerly
Absent: 1 - Redfearn
8. ADJOURNMENT
The meeting adjourned at 7:13 p.m.
I hereby certify the above agenda was posted on the bulletin boards at City Hall
on Friday, April 23, 2010 by 5:00 p.m.
Amy Shelley, Planning and Zoning Assistant
The meeting minutes were approved on May 10, 2010.
City of Colleyville Page 3 Printed on 5/11/2010
RESOLUTION R-10-3231
A RESOLUTION APPROVING COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR
COUNCIL MEETING OF
MAY 18, 2010
WHEREAS, Council has taken action on certain items on the agenda under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by Council action under Business this
date and not otherwise adopted by Ordinance and/or separate Resolution as
follows are hereby adopted:
a. THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF
ON THIS THE DAY OF
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
AYES, NAYS AND ABSTENTIONS
2010.
CITY OF COLLEYVILLE
David Kelly
Mayor