HomeMy WebLinkAboutCity Council-Minutes-4/14/2010~.~- City of Colleyville
~ Agenda
r. ;ate
City Council Worksession
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Wednesday, April 14, 2010
6:30 PM
Executive Conference Room
1. CALL TO ORDER
2. PRESENTATION AND DISCUSSION
2a Presentation and discussion of the Texas Department of Transportation
(TxDOT) Pass-Through Financing Program
2b Presentation of the General Fund Budget update for the second quarter
of Fiscal Year 2010
2c Discussion and prioritization of City programs and services
2d Discussion of City special events and sponsorship of special events
3. ADJOURNMENT
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday,
April 9, 2010, by 5:00 p.m.
,~T
Cynthia ingleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1 Printed on 4/9/2010
~~-~~ City of Colleyville
~ ~ Minutes
r...~
City Council Worksession
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Wednesday, April 14, 2010 6:30 PM Executive Conference Room
The Colleyville City Council Worksession was called to order by Mayor
Kelly on April 14, 2010, at 6:31 p.m.
ROLL CALL: Councilmembers Carol Wollin, Michael Muhm, Stan
Hall, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were
present. Mayor David Kelly, City Manager Jennifer Fadden,
Assistant City Manager and Chief Financial Officer Terry Leake,
Police Chief Steve Dye, Fire Chief Russell Shelley, Street
Superintendent Jimmy Brock, Community Development Director
Ron Ruthven, Library Director Mary Rodne, Human Resources
Manager Elise Welborn, Colleyville Center Manager Lin Przybyl,
Finance Manager Karen Hines, Communications and Marketing
Director Mona Gandy, Economic Development Director Marty
Wieder, Marketing Coordinator Ashley Stathatos, Parks and
Recreation Director Monica Walsh, Management Assistant Christine
Loven, Information Services Manager Chris Pena and City Secretary
Cynthia Singleton were also present.
2. PRESENTATION AND DISCUSSION
2a Presentation and discussion of the Texas Department of Transportation
(TxDOT) Pass-Through Financing Program
City Manager Jennifer Fadden stated the reconstruction of SH26 has
been a priority of the City for more than a decade, but the project has
been reduced due to a lack of funding. She further stated, the 2010
Citizen Survey revealed that citizens ranked the SH26 project as the
second most important issue facing Colleyvillle today behind economic
development. Therefore, this item provides for discussion of a potential
option to explore potential funding for the unfunded section of the SH26
roadway corridor. This potential funding is not intended to supercede or
replace the funding that is already in place for reconstruction of the
roadway from Brumlow Avenue through the Hall-Johnson Road
intersection. This option would only be an alternative source for the
roadway section south of Hall-Johnson Road through Cheek Sparger
Road or some other southern terminus. Ms. Fadden stressed this is a
discussion of one option for SH26.
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City Manager Jennifer Fadden presented the Texas Department of
Transportation Pass-Through Financing Program, which is a tool created
to stretch the limited transportation funds dedicated to highways by
allowing local entities to fund upfront costs for constructing a state
highway project, and answered questions of the City Council.
Discussion ensued regarding the current status of funding for the SH26
reconstruction project, structure of the TxDOT Pass-Through Financing
Plan, the advantages and disadvantages of the Financing Plan, timeline,
process and cost of the application process for the program and
financing options for the project.
Mr. Brian Schamberger of Kimley Horn & Associates provided
information regarding the application process and cost.
Assistant City Manager and Chief Financial Officer Terry Leake provided
information regarding possible funding options through the Tax
Increment Financing (TIF) District and the ability of the TIF partners to
participate.
Discussion ensued regarding the impact of the TxDOT Pass-Through
Financing Plan on the Gateway Planning Group agreement and TxDOT's
participation in the SH26 reconstruction project.
City Council determined the City should submit a Pass-Through
Financing application for the reconstruction of SH26 from Hall-Johnson
to a southern terminus.
City Manager Jennifer Fadden stated an item will be placed on the next
City Council agenda to modify the agreement with Gateway Planning
Group.
2b Presentation of the General Fund Budget update for the second quarter
of Fiscal Year 2010
Assistant City Manager and Chief Financial Officer Terry Leake
presented the General Fund budget update for the second quarter of
Fiscal Year 2010 and answered questions of the City Council.
City Council requested staff provide the average monthly sales tax
revenue needed to meet the projected Fiscal Year 2010 budget.
2c Discussion and prioritization of City programs and services
City Manager Jennifer Fadden stated the City Council adopts the annual
budget, but more importantly, balances the City's needs with its ability to
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April 14, 2010
pay for those needs, and the willingness of the taxpayers to pay for
those needs. Performance management is a City Council and staff
priority and as the City transitions to a strategic management model the
City Council adopted, an important element is performance based
budgeting. The first step in transitioning to performance based
budgeting is identifying program service levels and the cost of those
programs and linking the performance indicators to those programs to
determine the efficiencies and effectiveness of delivery. Staff has
broken the budget out into program areas with the current fiscal year
budget. All of the budget figures and staffing in the presentation is for
the current year adopted budget and includes multiple funding sources
including the General Fund, the Colleyville Economic Development
Corporation and the Colleyville Crime Control and Prevention District.
The key performance indicators provided in this presentation are only a
sample of the measures that will be used to manage the City's
performance going forward. All measures will be included in program
business plans that will be submitted during the budget process.
Ms. Fadden distributed a one page summary of the presentation slides
and requested City Council rate each program or service, and return to
staff by May 11, 2010. The information will be used in the prioritization
process for the Fiscal Year 2011 budget.
City Manager Fadden reviewed the programs and services and
answered questions of the City Council.
Police Chief Steve Dye spoke regarding security inspections and the
value of the volunteer program in the collection of outstanding warrants.
City Council requested the street grade classification report.
Economic Development Director Marty Wieder spoke regarding a
process for tracking business retention and the structure of the economic
and community development services.
City Council determined that economic and development services should
be one program with the exception of the Colleyville Economic
Development Marketing program.
Discussion ensued regarding the prioritization of programs and services
process and the results, the importance of economic development and
potential budget shortfalls.
Fire Chief Russell Shelley spoke regarding staffing levels at the fire
stations.
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Library Director Mary Rodne provided .information regarding services
provided to residents and non-residents and criteria for state funding
opportunities.
2d
3.
There being no further business before the City Council, Mayor Kelly
adjourned the meeting at 10:00 p.m.
Communications and Marketing Director Mona Gandy outlined the
contracted services in the communications program.
City Council determined the Human Resources programs and services
should be condensed to one program.
City Council requested an updated City Programs and Services
presentation.
Communications and Marketing Director Mona Gandy presented the
economic impact versus business impact of festivals and special events
and special event options for the City.
Economic Development Director Marty Wieder spoke regarding the
potential economic development impact of festivals and special events.
City Council requested staff provide proposals and ideas for special
events that would enhance economic development in the City.
Discussion ensued regarding the role of the Celebrate Colleyville
Steering Committee in the development of special events.
Discussion of City special events and sponsorship of special events
Economic Development Director Marty Wieder provided information
regarding plans for the Blue Shoe Blues Festival and stated
coordinators of the festival are requesting the City provide additional
funding for the event.
City Council requested information regarding plans for, and cost of, the
Blue Shoe Blues Festival.
ADJOURNMENT
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City Council Worksession Minutes
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Minutest nand pr pa y:
Cynthia Singleton, TRMC, C
City Secretary
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