HomeMy WebLinkAboutCity Council-Minutes-4/6/2010-~~a~~,
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City Council
Tuesday, April 6, 2010 CITY COUNCIL CHAMBERS
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
PC-1 Presentation by Burgess & Niple for the Pleasant Run Road and John
McCain Road Intersection Study
PC-2 Presentation of the preliminary schematic design plan for the Colleyville
Public Library Second Floor Expansion Project
PC-3 Discussion regarding speed limits on major thoroughfares in Colleyville
PC-4 Discussion of City Council Rules of Procedures related to Consent
Agenda items
PC-5 Discussion of the April 6, 2010, City Council meeting regular agenda
items
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.071 -Legal -Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Sec. 551.071 - Legal - Discussion of pending litigation - Rischon
Development Corporation v. City of Colleyville
Sec. 551.071 - Legal - Discussion of pending litigation - Barbara
Andrews v. City of Colleyville
Sec. 551.074 - Personnel -Deliberate the appointment, employment,
duties and evaluation of the City Manager
Sec. 551.087 - Economic Development - Discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay or expand within the City
City of Colleyville Page 1 Printed on 4/1/2010
City Council Agenda April 6, 2010
RESUME REGULAR MEETING
7:30 P.M.
COUNCIL CHAMBERS
INVOCATION: Neda Moayad, Colleyville Baha'i Community
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution
R-10-3216
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
3 Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Proclamation and plaque presentation in recognition of the Colleyville
Garden Club donation of wind sculputures -Carol Wollin, President,
Colleyville Garden Club
Proclamation in recognition of the Keep America Beautiful and Keep
Colleyville Beautiful Great American Cleanup and Arbor Day in
Colleyville -Elsie Gunter, Co-Chair, Keep Colleyville Beautiful and
Monica Walsh, Parks and Recreation Director
4. CONSENT: READING AND PUBLIC. HEARING -Resolution R-10-3217
4a Approval of the minutes of the regular City Council meeting of March 23,
2010
4b Approval of a construction contract with Struhs Commercial
Construction, LLP for the Colleyville Center interior upgrades project in
the amount of $911,650, and authorize the City Manager to execute the
contract
City of Colleyville Page 2 Printed on 4/1/2010
City Council Agenda April 6, 2010
4c Approval of a change order to reduce the construction contract with
Struhs Commercial Construction, LLP for the Colleyville Center interior
upgrades project, in the amount of $202,480, and authorize the City
Manager to execute any change orders in an amount not to exceed
$780,087, and City Council approval to extend hours of construction
work
4d Approval of a construction contract with CPS Civil LLC, for the Street
Rehabilitation Improvement Project for Apple Valley Drive and Elm
Street, in an amount not to exceed $222,381.25, and authorize the City
Manager to execute the contract
4e Approval of a construction contract with Viking Construction, Inc., for the
micro resurfacing improvements of various streets, in an amount not to
exceed $127,037.30, and authorize the City Manager to execute the
contract
4f Consideration of appointing Councilmember Michael Taylor to the Texas
Municipal League Committee on Municipal Revenue and Finance
5. ORDINANCE(S):
SECOND READING AND PUBLIC HEARING
5a 0-10-1745 Approval of an amendment to the PUDC-Planned Unit Development
Commercial zoning and development requirements on Lots 1 and 2R,
Block 1 of the Atlantic Oil and Gas Addition located at 7990 Precinct
Line Road, Case ZC10-001
6. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
6a 0-10-1746 Approval of a Special Use Permit for a carport on Lot 11, Block 1,
Kingston Addition located at 6509 Ponderosa Lane, Case ZC10-002
6b 0-10-1747 Approval of a request for a Special Use Permit for a second hand goods
shop located on Lot 3, Block 2 of the Fairway Addition located at 8300
Precinct Line Road, Suite 114, Case ZC10-004
6c 0-10-1748 Approval of an Ordiance continuing curfew hours for minors
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
City of Colleyville Page 3 Printed on 4/1/2010
City Council Agenda April 6, 2010
8. REPORTS:
Colleyville Parks and Recreation Advisory Board Minutes -January 4,
2010
Colleyville Parks and Recreation Advisory Board Minutes -February 1,
2010
Library Board Minutes -February 8, 2010
Colleyville Trails and Sidewalks Committee Minutes -February 9, 2010
Planning and Zoning Commission Minutes -March 8, 2010
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF APRIL 6, 2010 -
Reading and Public Hearing -Resolution R-10-3218
10. ADJOURNMENT:
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Thursday,
April 1, 2010, by 5:00 p.m.
Cynthia Singleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 4 Printed on 4/1/2010
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City of Colleyville
City Council Minutes
City Council
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, April 6, 2010
CITY COUNCIL CHAMBERS
PC-1
The Pre Council meeting of the Colleyville City Council was called to
order by Mayor David Kelly on April 6, 2010, at 5:32 p.m.
ROLL CALL: Councilmembers Carol Wollin, Michael Muhm, Stan
Hall, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were
present. Mayor David Kelly, City Manager Jennifer Fadden,
Assistant City Manager and Chief Financial Officer Terry Leake,
Police Chief Steve Dye, Police Lieutenant Rodney Cunningham, Fire
Chief Russell Shelley, Public Works Director Steve Chutchian,
Community Development Director Ron Ruthven, Library Director
Mary Rodne, Human Resources Manager Elise Welborn, Finance
Manager Karen Hines, Colleyville Center Manager Lin Przybyl,
Economic Development Director Marty Wieder, Communications
and Marketing Director Mona Gandy, City Engineer Jeremy Hutt,
Project Inspector Steven Cherry, Parks and Recreation Director
Monica Walsh, Management Assistant Christine Loven, Information
Services Manager Chris Pena, City Attorney Matthew Boyle and City
Secretary Cynthia Singleton were also present.
Presentation by Burgess & Niple for the Pleasant Run Road and John
McCain Road Intersection Study
Public Works Director Steve Chutchian provided information regarding
the Pleasant Run Road and John McCain Road Intersection Study and
introduced Mr. David Washington and Mr. Steve Thieken of Burgess &
Niple, who performed the preliminary study to evaluate roadway
improvements at the intersection in terms of geometrics and enhanced
traffic movement.
Mr. Thieken presented the study results and design recommendations
and answered questions of the City Council.
Public Works Director Steve Chutchian provided information regarding
costs and features of a roundabout.
Discussion ensued regarding costs, roundabout design and
signalization.
City of Colleyville Page 1 Printed on 4/23/2010
City Council City Council Minutes April 6, 2010
Mr. Thieken provided the history of modern roundabouts and the
evolution from traffic circles.
PC-2
PC-3
PC-4
City Council determined staff should proceed with a public meeting in
May 2010 and subsequently update the City Council regarding the
citizen's desires for the intersection.
Discussion continued regarding the public meeting presentation and the
project timeline.
Presentation of the preliminary schematic design plan for the Colleyville
Public Library Second Floor Expansion Project
Library Director Mary Rodne provided information regarding the levels of
service and library usage statistics, community input regarding the
expansion project and budget and funding sources.
Mr. Bill Hidell of Hidell and Associates Architects presented the
preliminary schematic design plan and estimate of construction costs for
the second floor expansion project and answered questions of the City
Council.
Discussion ensued regarding a teen area, book return and sorting
process, audio visual enhancements, lighting and activity zone
capacities.
Councilmember Wollin expressed appreciation to the Colleyville Public
Library Foundation for their support of the Library.
City Council requested a map illustrating the location of outside
Colleyville library card holders and determined staff should proceed to
the design development phase of the project.
Mayor Kelly expressed appreciation to the Colleyville Library Board for
their work and teen focus groups for their participation and input.
Discussion regarding speed limits on major thoroughfares in Colleyville
It was determined this item would be moved to the April 20, 2010, Pre
Council meeting.
Discussion of City Council Rules of Procedures related to Consent
Agenda items
City Manager Jennifer Fadden outlined the current City Council Rules of
Procedure for placing items on the Consent agenda.
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City Council City Council Minutes April 6, 2010
City Council determined that the City Council Rules of Procedure would
not be revised at this time.
PC-5 Discussion of the April 6, 2010, City Council meeting regular agenda
items
Assistant City Manager and Chief Financial Officer Terry Leake provided
information regarding the funding sources for Consent agenda items 4b
and 4c related to the renovation of the Colleyville Center, spoke
regarding the contractor's request for extended indoor and late-night
work hours to facilitate the accelerated 30-day contract schedule and
answered questions of the City Council.
Mayor Kelly adjourned the Pre Council meeting at 7:10 p.m.
The regular meeting of the Colleyville City Council was called to order by
Mayor David Kelly on April 6, 2010, at 7:10 p.m.
ROLL CALL: Councilmembers Carol Wollin, Michael Muhm, Stan
Hall, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were
present. Mayor David Kelly, City Manager Jennifer Fadden,
Assistant City Manager and Chief Financial Officer Terry Leake,
Police Chief Steve Dye, Police Lieutenant Rodney Cunningham, Fire
Chief Russell Shelley, Public Works Director Steve Chutchian,
Community Development Director Ron Ruthven, Library Director
Mary Rodne, Human Resources Manager Elise Welborn, Finance
Manager Karen Hines, Colleyville Center Manager Lin Przybyl,
Economic Development Director Marty Wieder, Communications
and Marketing Director Mona Gandy, City Engineer Jeremy Hutt,
Project Inspector Steven Cherry, Parks and Recreation Director
Monica Walsh, Management Assistant Christine Loven, Information
Services Manager Chris Pena, City Attorney Matthew Boyle and City
Secretary Cynthia Singleton were also present.
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.071 -Legal -Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Sec. 551.071 - Legal - Discussion of pending litigation - Rischon
Development Corporation v. City of Colleyville
Sec. 551.071 - Legal - Discussion of pending litigation - Barbara
Andrews v. City of Colleyville
City of Colleyville Page 3 Printed on 4/23/2010
City Council City Council Minutes April 6, 2010
Sec. 551.074 - Personnel -Deliberate the appointment, employment,
duties and evaluation of the City Manager
Sec. 551.087 - Economic Development - Discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay or expand within the City
Mayor Kelly explained that the Executive Session had been called in
accordance with the Texas Government Code Chapter 551, Subchapter
D, Section 551.071, Legal, Section 551.072, Section 551.74, Personnel,
and Section 551.087, Economic Development. He further explained that
there would be no decisions made or action taken during this time. The
meeting was recessed at 7:11 p.m. and reconvened at 7:41 p.m.
INVOCATION: Neda Moayad, Colleyville Baha'i Community
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution
R-10-3216
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Councilmember Wollin announced the City of Colleyville is a sponsor of
Northeast Orchestra, which is having the annual Pops and Fundraiser
Concert, Friday, April 9, 2010, 7:00 p.m., at the Colleyville Center.
Tickets for adults are $10.00 and $5.00 for Seniors and students.
Mayor Kelly invited citizens to participate in the Clean Sweep event,
Saturday, April 17, 2010, 8:30 a.m. to noon, at McPherson Park, 240
McDonwell School Road. Volunteers will form teams and disperse to
collect trash from parks and roadways. Residents can utilize the bulk
trash drop-off collection, the Crud Cruiser, electronic recycling and
Shredinator services located in the parking lot south of Colleyville City
Hall from 9:00 a.m. to 11:00 a.m.
Mayor Kelly presented a Proclamation to Carol Wollin, President,
Suzanne Hughes, Vice President-Fundraising; Carl Trehus, Treasurer;
and Susan Taylor, Vice President-Programs, Colleyville Garden Club, in
recognition of a donation of three Lyman Whitaker wind sculptures,
which were installed at McPherson Park.
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City Council City Council Minutes April 6, 2010
Ms. Wollin expressed appreciation to the City Council for recognizing the
Garden Club and to Parks and Recreation Director Monica Walsh, Parks
Superintendent Chuck Majors, Parks Supervisor Troy Crawford, Mike
Almy and William Weaver for assistance with the installation of the wind
sculptures, and provided information regarding City beautification
projects and artist Lyman Whitaker and the wind sculpture creations.
Ms. Suzanne Hughes, Vice President-Fundraising, Colleyville Garden
Club, invited citizens to the Colleyville Garden Club 17th Promenade
Garden Tour, May 2, 2010, 11:00 a.m. to 4:00 p.m.
Mayor Kelly, on behalf of the City, presented a plaque, which identifies
the sculptures and artist and will be placed at the sculpture site.
Mayor Kelly presented a Proclamation to Ms. Icie Berkman, Ms. Ret
Stansberger and Ms. Ginny Tigue in recognition of the Keep America
Beautiful and Keep Colleyville Beautiful, Great American Clean-up.
Ms. Icie Berkman, Chair, Keep Colleyville Beautiful, announced a
competition between local schools for highest attendance at the Clean
Sweep event and invited citizens to participate in the clean-up effort.
Ms. Stansberger encouraged citizens to volunteer during the Clean
Sweep event and return to McPherson Park at noon to enjoy lunch.
Ms. Tigue Ginny spoke regarding the history of the Clean Sweep event
and encouraged citizens to keep Colleyville beautiful.
4. CONSENT: READING AND PUBLIC HEARING -Resolution R-10-3217
4a Approval of the minutes of the regular City Council meeting of March 23,
2010
4b Approval of a construction contract with Struhs Commercial
Construction, LLP for the Colleyville Center interior upgrades project in
the amount of $911,650, and authorize the City Manager to execute the
contract
4c Approval of a change order to reduce the construction contract with
Struhs Commercial Construction, LLP for the Colleyville Center interior
upgrades project, in the amount of $202,480, and authorize the City
Manager to execute any c ange orders in an amount not to exceed
$780,087, and City Council approval to extend hours of construction
work ~
City of Colleyville Page 5 Printed on 4/23/2010
City Council City Council Minutes April 6, 2010
4d Approval of a construction contract with CPS Civil LLC, for the Street
Rehabilitation Improvement Project for Apple Valley Drive and Elm
Street, in an amount not to exceed $222,381.25, and authorize the City
Manager to execute the contract
4e Approval of a construction contract with Viking Construction, Inc., for the
micro resurfacing improvements of various streets, in an amount not to
exceed $127,037.30, and authorize the City Manager to execute the
contract
4f Consideration of appointing Councilmember Michael Taylor to the Texas
Municipal League Committee on Municipal Revenue and Finance
Mayor Kelly read Resolution R-10-3217.
Assistant City Manager and Chief Financial Officer Terry Leake provided
information regarding Consent Agenda item b and c, related to the
Colleyville Center renovation project and the process for adopting the
original bid and reducing the construction contract via a change order to
keep the project within the scope of funding.
Public Works Director Steve Chutchian stated Consent agenda item 4d,
related to the Street Rehabilitation Improvement Project for Apple Valley
Drive and Elm Street is part of the Fiscal Year 2010 Capital Street
Improvement Program and the project bid came in considerably less
than the estimate and will be funded as part of the annual street
program. Mr. Chutchian further stated, Consent agenda item 4e
regarding the micro resurfacing improvements of various streets, is part
of the annual street program.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak and Mayor Kelly closed the
public hearing
Mayor Kelly moved to approve Resolution R-10-3217.
Councilmember Wollin seconded the motion.
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
City of Colleyville Page 6 Printed on 4/23/2010
City Council City Council Minutes April 6, 2010
5.
5a
6.
6a
ORDINANCE(S):
SECOND READING AND PUBLIC HEARING
0-10-1745 Approval of an amendment to the PUDC-Planned Unit Development
Commercial zoning and development requirements on Lots 1 and 2R,
Block 1 of the Atlantic Oil and Gas Addition located at 7990 Precinct Line
Road, Case ZC10-001
Mayor Kelly read the caption of Ordinance 0-10-1745.
Mayor Kelly opened the public hearing.
Mr. Ken Baca, 105 YMCA Drive, Waxahachie, Texas, representing the
applicant, spoke regarding the plans for .the property, the market for an
inspection station and stated 87 letters were submitted in support of the
zoning request and answered questions of the City Council.
There were no others present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
Mayor Kelly moved to approve Ordinance 0-10-1745.
Councilmember Muhm seconded the motion.
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
0-10-1746 Approval of a Special Use Permit for a carport on Lot 11, Block 1,
Kingston Addition located at 6509 Ponderosa Lane, Case ZC10-002
Mayor Kelly read the caption of Ordinance 0-10-1746.
Community Development Director Ron Ruthven provided a history of the
property, information regarding a previous request for a Special Use
Permit that was denied by City Council, an overview of the current
request and stated one letter of opposition was received and the
Planning and Zoning Commission and staff recommends approval.
Mayor Kelly opened the public hearing.
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City Council City Council Minutes April 6, 2010
There was no one present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
Mr. Casey Ryan, 6509 Ponderosa, applicant, answered questions of the
City Council.
Mr. Ryan agreed the carport posts will be brick, stone or decorative
metal between 12" and 48" in width.
Community Development Director Ron Ruthven stated there have been
no waivers to driveway paving in the past three years but there have
been waivers to the concrete masonry column requirements.
6b 0-10-1747 Approval of a request for a Special Use Permit for a second hand goods
shop located on Lot 3, Block 2 of the Fairway Addition located at 8300
Precinct Line Road, Suite 114, Case ZC10-004
Mayor Kelly read the caption of Ordinance 0-10-1747.
Community Development Director Ron Ruthven provided an overview of
the request for a Special Use Permit for a second hand goods shop and
stated the proposed use complies with the future land use designations
of the Colleyville Master Plan and Planning and Zoning Commission and
staff recommends approval.
Mayor Kelly opened the public hearing.
Mr. Fred Arnoldt, 6904 David Lane, representing the applicant, spoke
regarding the store merchandise and presented pictures of the store.
There were no others present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
Discussion ensued regarding the type of merchandise and the process
for accepting merchandise.
Community Development Director Ron Ruthven stated the Special Use
Permit is issued to the applicant not the site.
6c 0-10-1748 Approval of an Ordinance continuing curfew hours for minors
Mayor Kelly read the caption of Ordinance 0-10-1748.
City of Colleyville Page 8 Printed on 4/23/2010
City Council City Council Minutes Apri16, 2010
Police Chief Steve Dye provided information regarding the requirements
for the review and consideration of curfew hours for minors and stated
curfew hours provides for the reduction of juvenile crime and
victimization while promoting juvenile safety and well-being.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
Chief Dye stated the curfew ordinance is a parental and safety tool for
protecting minors and provided information regarding exceptions to the
ordinance and enforcement.
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There was no one present wishing to speak concerning this item.
8. REPORTS:
Colleyville Parks and Recreation Advisory Board Minutes -January 4,
2010
Colleyville Parks and Recreation Advisory Board Minutes -February 1,
2010
Library Board Minutes -February 8, 2010
Colleyville Trails and Sidewalks Committee Minutes -February 9, 2010
Planning and Zoning Commission Minutes -March 8, 2010
There was no discussion of this item.
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF APRIL 6, 2010 -
Reading and Public Hearing -Resolution R-10-3218
This resolution was not needed.
10. ADJOURNMENT:
There being no further business before the City Council, Councilmember
Muhm moved to adjourn and Councilmember Wollin seconded the
motion.
City of Colleyville Page 9 Printed on 4/23/2010
City Council City Council Minutes April 6, 2010
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
Mayor Kelly adjourned the meeting at 8:31 p.m.
APPROVED BY A VOTE OF AYES, NAYS AND d
ABSTENTIONS ON THIS THE ~_ DAY OF 2010
Minutest en and pre
Cynthia Singleton, TRMC, CMC
City Secretary
City of Colleyville Page 10 Printed on 4/23/2010