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HomeMy WebLinkAboutCity Council-Minutes-07/02/2018  City of Colleyville                                                                                    Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, July 2, 2018 WORKSESSION 5:30 PM EXECUTIVE CONFERENCE ROOM  THIRD FLOOR  CALL TO ORDER    WS­1 Discussion of a generator for City Hall   WS­2 Discussion of the City of Colleyville Popular Annual Financial Report  (PAFR) for Fiscal Year 2017   WS­3 Discussion of the July 2, 2018, City Council regular agenda items   1.EXECUTIVE SESSION ­ In accordance with Texas Government  Code, Chapter 551, Subchapter D   Section 551.071 ­ Legal ­ Consultation with attorney on legal issues raised  by items on the agenda Section 551.071 ­ Legal ­ Consultation with attorney regarding  contemplated and/or pending litigation, including: Glade Road eminent domain cases for Parcels 150 and 159 Section 551.072 ­ Real Estate ­ Deliberate the purchase, exchange, lease,  or value of real property for City facilities, including: Glade Road Project Phases 1B and 2 Acquisition of real property along SH26 Section 551.087 – Economic Development ­ Discuss or deliberate  regarding commercial or financial information that the City has received  from business prospects that the City seeks to have locate, stay, or  expand in the City and with which the City is conducting economic  development negotiations; deliberate the offer of a financial or other  incentive to a business prospect REGULAR MEETING  7:30 P.M.  CITY COUNCIL CHAMBERS                               INVOCATION:  PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt  City Council Agenda July 2, 2018 City of Colleyville                                                                                                      Page 2 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER  AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS  DISCUSSED IN EXECUTIVE SESSION ­ RESOLUTION R­18­4279 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS   Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition      Presentation of the City's second ambulance ­ Fire Chief Brian Riley Proclamation in recognition of Parks and Recreation Month ­ Mayor  Richard Newton and Parks and Recreation Director Lisa Escobedo 4.CONSENT: READING AND PUBLIC HEARING­ RESOLUTION R­18­ 4280    4a Approval of the minutes of the regular City Council meeting of June  19, 2018    4b Approval of the minutes of the City Council Worksession of June 20,  2018     4c Approval of the renewal for medical insurance to BlueCross  BlueShield of Texas and dental insurance to CIGNA Dental; and  renewal of a contract for the employee assistance program with  Alliance Work Partners, and authorize the City Manager to execute  the agreements    4d Approval of establishing a Health Reimbursement Arrangement  (HRA), and authorizing the City Manager to execute the agreements 5. ITEMS NOT FOR CITY COUNCIL ACTION     5a Discussion of Phase III of the SH26 Construction project    5b Monthly Financial Report ­ May 31, 2018 6.ORDINANCE(S): FIRST READING AND PUBLIC HEARING     6a Ordinance O­18­2050   Consideration of a Special Use Permit for Alcoholic Beverage Sales –  On­Premise Consumption on Lot 1R1, Block 1, of the Market  Addition, located at 5005 Colleyville Boulevard, Suite 240, Case  ZC18­015 City Council Agenda July 2, 2018 City of Colleyville                                                                                                      Page 3     6b Ordinance O­18­2051   Consideration of a Special Use Permit for Package Store and  Alcoholic Beverage Sales – Off­Premise Consumption on Lot 3, Block  2, of the Lavaca Trail Addition, located at 8070 Precinct Line Road,  Case ZC18­016     6c Ordinance O­18­2052   Consideration of an amendment to the PUD­C Planned Unit  Development­Commercial zoning district to allow for maximum  square footage for a restaurant on Lot 1RA2, Block 1, of the  Tropicana Fuels Addition, located at 7101 Colleyville Boulevard, Case  ZC18­017     6d Ordinance O­18­2053   Consideration of amendments to the Land Development Code,  specifically Chapter 1 – General Provisions and Chapter 4 –  Landscaping and Buffering 7.RESOLUTION(S): READING AND PUBLIC HEARING     7a Resolution R­18­4281   A resolution approving the City Manager to seek jurisdictional control  of the Texas Department of the Transportation (TxDOT) funds  allocated for landscaping enhancements as part of the SH26  Construction Project     7b Resolution R­18­4282   Approval of the Sidewalk Policy as reviewed by the Colleyville  Sidewalks Ad Hoc Committee and revised through the City Council  Worksession process 8. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING      Resolution R­18­4275  Consideration of a Preliminary Plat for the Oak Creek Addition,  located at 7209 & 7215 John McCain Road, Case PC18­005 9.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON  THE AGENDA 10.REPORTS     Library Advisory Board Minutes ­ April 9, 2018 City Council Agenda July 2, 2018 City of Colleyville                                                                                                      Page 4 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A  RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MONDAY,  JULY 2, 2018 ­ READING AND PUBLIC HEARING ­ RESOLUTION R­ 18­4283 12.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June  29, 2018 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at  this meeting. Any matter on this agenda may, at the discretion of the governing body, be  opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special  accommodations, please advise the City Secretary at least 48 hours in advance at  817.503.1133, and reasonable accommodations will be made to assist you.  City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, July 2, 2018 City Council Chambers Mayor Richard Newton called the Colleyville City Council Worksession to order on Monday, July 2, 2018, at 5:30 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Police Chief Michael Miller, Fire Chief Brian Riley, Community Development Director Ben Bryner, Parks and Recreation Director Lisa Escobedo, Human Resources Director Jesse Perez, Management Intern Keera Seiger, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Discussion of a generator for City Hall City Manager Jerry Ducay presented this item and sought direction from the City Council regarding acceptance of the grant and location of the proposed generator. Councilmember Dodson stated there is a substantial loss of power based on the distance between the power source and the target. Mayor Pro Tem Lindamood stated he would like the generator enclosed in a structure which replicates the City Hall facility. Mayor Newton suggested replicating a Parks structure. General discussion ensued regarding types of roofing, location, and funding. Mayor Newton asked City Manager Ducay if we accept the grant, but the 75% funding provided at a new location is not approved, can we deny the grant. Manager Ducay stated yes. City Council directed staff to move forward with accepting the grant, analyzing the financial restructure, and researching enclosure designs. Manager Ducay stated this item will be brought to the City Council in the form of a resolution at the next meeting. City Council Minutes July 2, 2018 City of Colleyville Page 2 WS-2 Discussion of the City of Colleyville Popular Annual Financial Report (PAFR) for Fiscal Year 2017 Assistant City Manager Mark Wood presented this item and highlighted the details of the report. WS-3 Discussion of the July 2, 2018, City Council regular agenda items Mayor Newton asked City Council to review the highlighted changes to the minutes and consider the changes in the approval of the consent agenda. Mayor Newton noted Resolution R-18-4275, which is item 8 on tonight’s agenda was tabled at the June 19, 2018 meeting. He has visited with the applicant and has walked the property with him and discussed the zoning requirements. Mr. Dawson wishes for this item to remain tabled and he will come back with a new zoning request in the future. Mayor Newton stated he has been very clear with the applicant that the easement is a no build area. Mayor Newton also stated he has advised the applicant he will have to provide the grading plan with complete details, a tree report of where the trees are located, which ones will be removed, and a drainage plan. Finally, Mayor Newton explained he has requested the applicant to provide for R-30 and R-40 zoning on the lots that have the appropriate size and stated he would not support a gated community. Mayor Newton stated he believes all of these concerns can be worked out, however, the applicant will have to take the new request back to the property neighbors. Mayor Newton adjourned the worksession at 5:56 p.m. Mayor Newton called the Executive Session to order at 5:57 p.m. and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain cases for Parcels 150 and 159 City Council Minutes July 2, 2018 City of Colleyville Page 3 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 • Acquisition of real property along SH26 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 7:14 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:30 p.m. INVOCATION: Mayor Pro Tem Bobby Lindamood PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4279 Mayor Newton read Resolution R-18-4279 in its entirety. Mayor Newton explained this resolution was for right-of-way for the Glade Road project. Mayor Newton stated the City is making steady progress on acquiring the temporary right of way and construction easements needed to initiate the project. Assistant City Manager Mark Wood concurred. Mayor Newton opened the public hearing at 7:35 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 7:35 p.m. Councilmember Dodson made a motion to approve Resolution R-18-4279 and Councilmember Nakamura seconded the motion. The motion to approve carried with the following vote: City Council Minutes July 2, 2018 City of Colleyville Page 4 Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Presentation of the City's second ambulance - Fire Chief Brian Riley Fire Chief Riley noted that the City has accepted delivery of a new ambulance. He said the two ambulances were parked downstairs prior to the Worksession so the City Council and the community to view them. Chief Riley thanked the Mayor and City Council for the funding the second ambulance and noted Colleyville will be able to better respond to the community’s emergency needs. Announcements: City Manager Jerry Ducay stated City staff was notified by Trinity River Authority that a 33” water pipeline, which serves Colleyville, broke in two places last Wednesday, June 27. The repair work required closing a valve that feeds City storage tanks and towers. While working on the first break, a second break was discovered on the same pipeline approximately one-quarter of a mile away from the first. During this event, City staff monitored towers and adjusted our system to continually meet the needs of our customers. Our team members worked with representatives from TRA in a complimentary manner that allowed for the free flow of information and cooperation. Jon Escamilla, our water and wastewater supervisor, exhibited exceptional leadership and aptitude during this event. He cancelled a planned fishing trip and stayed up all night monitoring the system. Manager Ducay also recognized Corey Lawson, the City’s engineering supervisor who offered his expertise to Jon and our team. Manager Ducay also announced Ray Silva-Reyes, Public Works Director, and Darrell Upmore, Operations Manager, will begin their employment with the City July 23. Mayor Newton noted that City Manager Ducay have met with Christy Godey from the North Central Texas Council of Governments to discuss grant funds for local road projects to include Glade Road and several intersections, SH26 to Pool, McDonwell School Road; Cheek-Sparger Road, John McCain Road and SH26 street lights. Manager Ducay stated NCTCOG staff was responsive to several of the projects and updates will be provided in the future. City Council Minutes July 2, 2018 City of Colleyville Page 5 Mayor Pro Tem Lindamood announced the $10 off on a $20 or more purchase is the Q3P program to support our businesses along the SH26 construction route and noted this is our third program to-date. Mayor Pro Tem Lindamood also noted there will be a resolution before the City Council tonight to allow the City Manager to seek jurisdictional control of funding for the medians on SH26 and he thanked Minh Tran, TxDOT and Parks and Recreation Director Lisa Escobedo for their work on this project. Mayor Newton stated the Wachovia bank building on SH26 is owned by Wells Fargo and has been vacant for approximately seven years. As it is located in the City’s business corridor, he, Jerry Ducay, and Mark Wood contacted Wells Fargo to see how the City can facilitate the user of the building. Mayor Newton stated the call went well and he feels this is a move in the positive direction. Mayor Newton stated at the last meeting, Colleyville Chamber President Carolyn Sims explained how a support team comprised of the Chamber of Commerce, CEO Organization, Colleyville Lions Club, the City, local businesses, organizations, and citizens, will visit all of the businesses on SH26 by the end of July in an effort to show support, encourage shopping, and provide a connection to the City and TxDOT. Mayor Newton stated that work continues and he thanked everyone for their support, stating in addition to the Q1P, Q2P, and Q3P programs, the City is always listening to the concerns and working to assist our businesses. Mayor Newton reported the City Council conducted a goals worksession last month and he will be reporting formally on the goals and objectives the Council will work toward in the coming months. Mayor Newton said he, Assistant City Manager Adrienne Lothery, and City Manager Jerry Ducay are planning to meet with GCISD Superintendent Dr. Ryan to discuss school safety. Councilmember Wheat thanked Mary Rodne and her staff, the Parks and Recreation, Public Works, and Colleyville Center staffs, and Police and Fire for the success of Red, White and Sousa. Councilmember Tammy Nakamura recognized Taren Fowler, who attended the Council meeting as she is working on her Master’s in Family Policies at Texas Wesleyan University. City Secretary Christine Loven introduced Management Intern Keera Seiger, an MPA student at the University of North Texas. Ms. Seiger is currently an intern and has been assisting the City Secretary’s Office. City Secretary Loven thanked Ms. Seiger for her work and for attending the City Council meeting. Proclamation in recognition of Parks and Recreation Month - Mayor Richard Newton and Parks and Recreation Director Lisa Escobedo City Council Minutes July 2, 2018 City of Colleyville Page 6 Parks and Recreation Director Lisa Escobedo thanked the Mayor and City Council for recognizing the importance of Parks and Recreation. Director Escobedo introduced staff members Brittany Strickland and Joyceinne Williams who assisted her in presenting the City Council with a gift from the department. 4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-18-4280 4a Approval of the minutes of the regular City Council meeting of June 19, 2018 4b Approval of the minutes of the City Council Worksession of June 20, 2018 4c Approval of the renewal for medical insurance to BlueCross BlueShield of Texas and dental insurance to CIGNA Dental; and renewal of a contract for the employee assistance program with Alliance Work Partners, and authorize the City Manager to execute the agreements 4d Approval of establishing a Health Reimbursement Arrangement (HRA), and authorizing the City Manager to execute the agreements Mayor Newton read Resolution R-18-4280 in its entirety. Human Resources Director Jesse Perez presented items 4c and 4d. Director Perez indicated the City negotiated the health insurance increase down from 15% to 7% for the same coverage as last year and the City is picking up the difference so there is no additional cost to employees. Vision and dental rates will not change. Mayor Newton asked Director Perez if the HRA reduces the deductible for employees. Director Perez said yes, that the City is providing $1,500 per employee, which will in effect, reduce the deductible. Mayor Newton opened the public hearing at 8:12 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:12 p.m. Councilmember Dodson made a motion to approve Resolution R-18-4280, accepting the minutes as corrected, and Councilmember Kelley seconded the motion. The motion to approve carried with the following vote: City Council Minutes July 2, 2018 City of Colleyville Page 7 Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 5. ITEMS NOT FOR CITY COUNCIL ACTION 5a Discussion of Phase III of the SH26 Construction project Mr. Minh Tran, TxDOT Engineer, introduced Billy Howard and Stephen Grant, both of TxDOT, and explained the transition from Phase II to Phase III, the planned switches, and answered questions of the City Council. Councilmember Dodson asked Mr. Tran to explain which crossover will be closed north bound during the transition and if there will be a significant drop in elevation between the lanes. Mr. Tran noted the crossovers will also be phased and they will place ramps over the slope in the east and west bound lanes. Mayor Newton asked Mr. Tran if the Phase I and II transition approach will be used for Phase III. Mr. Tran agreed it will be a similar approach, with more access on the east side. Mayor Pro Tem Lindamood thanked Mr. Tran and his staff for working efficiently and effectively to address the challenges at Oak Point and Tinker. Kathy Hadley, 204 North Timberline, asked to speak regarding the SH26 Construction Project noting she did not understand why the project was taking so long and stated there is a need to raise the signage for visibility, suggesting the signs be attached to the traffic signal. Mayor Newton explained the terms of the milestone contract which allows for the contract to end two months early if we are able to proceed into Phase III, two months early. Mayor Newton thanked Mr. Tran and his staff for working diligently with the City and contractor. 5b Monthly Financial Report - May 31, 2018 Assistant City Manager Mark Wood presented the financial report for May and answered questions of the City Council. Mayor Newton stated we have seen positive sales tax over the last three months, even though our surrounding cities have not and noted we are exceeding budgeted projections and are paying down our debt. City Council Minutes July 2, 2018 City of Colleyville Page 8 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-18-2050 Consideration of a Special Use Permit for Alcoholic Beverage Sales – On-Premise Consumption on Lot 1R1, Block 1, of the Market Addition, located at 5005 Colleyville Boulevard, Suite 240, Case ZC18-015 Mayor Newton read the caption of Ordinance O-18-2050. Community Development Director Ben Bryner presented this item and answered questions of the City Council. Mayor Newton asked if the patio attached to the restaurant will be used. Director Bryner stated he was not sure and Councilmember Dodson stated a new pergola has been added. Mayor Newton opened the public hearing at 8:57 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:57 p.m. This was a first reading, therefore, Council did not take any action. 6b Ordinance O-18-2051 Consideration of a Special Use Permit for Package Store and Alcoholic Beverage Sales – Off-Premise Consumption on Lot 3, Block 2, of the Lavaca Trail Addition, located at 8070 Precinct Line Road, Case ZC18- 016 Mayor Newton read the caption of Ordinance O-18-2051. Community Development Director Ben Bryner presented this item and answered questions of the City Council. Mayor Newton asked for the hours of operation to be included in the ordinance. Mayor Newton asked Payal Brahmbhatt, 957 Parkridge Drive, Allen, the applicant if she owns any other liquor stores. Ms. Brahmbhatt stated she owns three other stores in Denison and Denton. Mayor Newton asked if the name or signage was going to change. Ms. Brahmbhatt stated everything will remain the same. Mayor Newton asked staff how many off-premise SUP’s there were in the City. Director Bryner noted he will research the information for provide it at a later date. City Council Minutes July 2, 2018 City of Colleyville Page 9 There was general discussion regarding restrictions in the SUP and those imposed by the Texas Alcohol and Beverage Commission. Mayor Newton opened the public hearing at 8:57 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:57 p.m. This was a first reading, therefore, Council did not take any action. 6c Ordinance O-18-2052 Consideration of an amendment to the PUD-C Planned Unit Development-Commercial zoning district to allow for maximum square footage for a restaurant on Lot 1RA2, Block 1, of the Tropicana Fuels Addition, located at 7101 Colleyville Boulevard, Case ZC18-017 Mayor Newton read the caption of Ordinance O-18-2052. Community Development Director Ben Bryner presented this item and answered questions of the City Council. Mayor Newton asked staff if the business is moving from the Highway 26/Mustang Drive location. Director Bryner stated he believes so and the franchise will offer dine in and take out options and a new menu. Councilmember Dodson stated the dumpster is being moved from the front to the back corner of the parking lot. Applicant Bradley Mayhall, Project Manager for Mark of Excellence Pizza Company, the operating franchise of Domino’s in the Tarrant county area, 1808 Harwood Court, Hurst, presented this item and answered questions of the City Council. Mayor Newton asked Mr. Bradley, if this is a company that owns multiple franchises. Mr. Bradley responded it is a franchise which owns multiple locations. Mayor Newton asked if this site is relocating from Hurst. Mr. Bradley stated it is relocating from Grapevine at Pool Road and Highway 26. Mayor Newton asked Mr. Bradley what changes have been made to the site. Mr. Bradley responded they have changed the appearance of the sign out front, added landscaping in the front of the building and parking lot, making use of the outside porch, installed double doors for a unified look with the rest of the building, relocated the dumpster, and added signage on the south wall. Mayor Newton asked Mr. Bradley if this is a standard Domino’s structure. Mr. Bradley stated the store is being rebranded and he wants this store to be a City Council Minutes July 2, 2018 City of Colleyville Page 10 flagship store. Mayor Newton asked what sets this store apart. Mr. Bradley responded there are new finishes, the interior will reflect localization, updates to seating, and an updated menu. Mayor Newton asked Mr. Bradley how many stores the franchisee owns. Mr. Bradley responded, 45 stores in Tarrant County. Mayor Newton opened the public hearing at 9:10 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:10 p.m. This was a first reading, therefore, Council did not take any action. 6d Ordinance O-18-2053 Consideration of amendments to the Land Development Code, specifically Chapter 1 – General Provisions and Chapter 4 – Landscaping and Buffering Mayor Newton read the caption of Ordinance O-18-2053. Community Development Director Ben Bryner presented this item and noted the Planning and Zoning Commission offered additional suggestions in Chapter 1 only, however, all changes discussed by City Council in their worksessions are incorporated. Director Bryner stated the Planning and Zoning Commission believes increasing the notification area to 1,000 feet is too large and suggested a 500 foot notification area for residences and a 1,000 feet notification area for HOA’s. Mayor Newton asked Director Bryner why the Planning and Zoning Commission was concerned. Director Bryner replied one concern is if a property owner at 1,000 feet, has the same rights of the property owner at 300 feet. Mayor Newton stated if he understands correctly the criteria is 200 feet for a super majority requirement. Director Bryner concurred and stated the property owner outside the 200 feet may not agree or feel this is fair. Additionally there was concern for the extra amount of work and expense to increase the notification area. Under Chapter 1 there was lengthy discussion regarding notification scenarios, which included designating sectors of the City by land size; using the zoning to establish the notification range (example: R-20 zoning – 200 foot notification; R- 30 – 300 foot; etc.); notification to HOA’s; ability to implement and legislate the notifications; certified mail; postcards; awareness programs; and costs. City Council Minutes July 2, 2018 City of Colleyville Page 11 There was also discussion regarding building codes, certificates of occupancy, redundancy in location, the use of the Land Development Code and the International Building Codes. Mayor Newton and Councilmember Dodson stated they have questions regarding the jurisdiction, responsibilities, and authority of the Zoning Board of Adjustment. Mayor Newton stated he and Councilmember Dodson will work with staff to have a discussion regarding the Zoning Board of Adjustment, prior to the second reading of the ordinance. Director Bryner reviewed the additional recommendations of the Planning and Zoning Commission regarding Chapter 4. Mayor Newton opened the public hearing at 9:39 p.m. Kathy Hadley, 204 North Timberline, spoke regarding the notification area, stating she thinks increasing the mailing radius will not work and suggested signage at the entrance of neighborhood would be more effective. There were no others wishing to speak and Mayor Newton closed the public hearing at 9:41 p.m. This was a first reading, therefore, City Council did not take action. 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-18-4281 A resolution approving the City Manager to seek jurisdictional control of the Texas Department of the Transportation (TxDOT) funds allocated for landscaping enhancements as part of the SH26 Construction Project Mayor Newton read Resolution R-18-4281 in its entirety. City Manager Jerry Ducay briefed the City Council regarding this item. Mayor Newton opened the public hearing at 9:44 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:44 p.m. Mayor Pro Tem Lindamood made a motion to approve Resolution R-18- 4281 and Councilmember Nakamura seconded the motion. The motion to approve carried with the following vote: City Council Minutes July 2, 2018 City of Colleyville Page 12 Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. 7b Resolution R-18-4282 Approval of the Sidewalk Policy as reviewed by the Colleyville Sidewalks Ad Hoc Committee and revised through the City Council Worksession process Mayor Newton read Resolution R-18-4282 in its entirety. City Manager Jerry Ducay briefed the City Council regarding this item. Mayor Newton opened the public hearing at 9:52 p.m. Kathy Hadley, 204 North Timberline, spoke in opposition to this item, expressed concerned regarding the size of the sidewalks, the lack of use of sidewalks, loss of trees, and forcing citizens to pay for sidewalks. There were no others present wishing to speak and Mayor Newton closed the public hearing at 9:58 p.m. Councilmember Kelley made a motion to approve Resolution R-18-4282 and Councilmember Wheat seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers, Kathy Wheat, George Dodson, Chuck Kelley and Callie Rigney. Nay: 1 – Councilmember Tammy Nakamura 8. TABLED: RESOLUTION(S) READING AND PUBLIC HEARING Resolution R-18-4275 Consideration of a Preliminary Plat for the Oak Creek Addition, located at 7209 & 7215 John McCain Road, Case PC18-005 Mayor Newton stated this resolution was tabled at the June 19, 2018 meeting and the applicant wishes for it to remain tabled at this time. 9. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA City Council Minutes July 2, 2018 City of Colleyville Page 13 Kathy Hadley, 204 North Timberline, stated she thinks Colleyville has the very best staff and thanked Lisa Escobedo, Parks and Recreation Director, and Caleb Tandy, Arborist, for taking the time to meet with her regarding a tree in the Nature Center and reiterated her concern with wide sidewalks causing the loss of trees. Mayor Pro Tem Lindamood thanked Mrs. Hadley for her comments and stated this Council has methodically thought out the plan to save trees and has been diligent in doing so. 10. REPORTS Library Advisory Board Minutes - April 9, 2018 There was no discussion of this item. 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MONDAY, JULY 2, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18- 4283 This resolution was not needed. 12. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the City Council meeting at 10:07 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 17TH DAY OF JULY 2018. Minutes taken and prepared by: Christine Loven, TRMC City Secretary