Loading...
HomeMy WebLinkAboutCity Council-Minutes-04/03/2018 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, April 3, 2018 WORKSESSION 5:00 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of the Old Tyme BBQ event and discussion of alcohol at City sponsored events WS-2 Follow up discussion of an entrepreneur center WS-3 Discussion of SH26 median redesign and street light standards WS-4 Discussion of public art in roundabouts WS-5 Discussion of pet waste disposal regulations WS-6 Discussion of the April 3, 2018, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain cases for Parcels 150 and 159 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 • Acquisition of real property along Highway 26 Section 551.074 – Personnel - Deliberate the selection, employment, position, evaluation, duties, and compensation of the Director of Public Works position City Council Agenda April 3, 2018 City of Colleyville Page 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Dale Molden, First Baptist Colleyville PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4248 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Proclamation in recognition of April as Child Abuse Prevention month - Mayor Richard Newton and Alliance for Children Volunteer Coordinator Jamie Harton 4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-18-4249 4a Approval of the minutes of the regular City Council meeting of March 20, 2018 4b Approval to replace the front two overhead doors at Fire Station #3, located at 312 McDonwell School Road, with four-fold doors, in an amount not to exceed $94,097 and authorizing the city manager to execute the agreement 4c Approval to purchase a replacement aerial bucket truck in the amount of $111,311.65 from Four Stars Ford, an approved vendor, through Tarrant County Cooperative Purchasing; approving the disposal of the unit being replaced, and authorizing the city manager to execute the purchase and disposal agreements upon receipt and acceptance of the vehicle City Council Agenda April 3, 2018 City of Colleyville Page 3 4d Approval to purchase a replacement flatbed dump truck in the amount of $76,804.33 from Southwest International Trucks, an approved vendor, through the Buy Board Cooperative Purchasing Program; approving the disposal of the unit being replaced, and authorizing the city manager to execute the purchase and disposal agreements upon receipt and acceptance of the vehicle 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-18-2037 Consideration of an appeal of the Planning and Zoning Commission decision of a zoning change request from the R-40 Single Family Residential zoning district to the PUD-C Planned Unit Development-Commercial zoning district on a portion of Tract 1, Abstract 1154, of the R H McEwing Survey, located at 8060 Precinct Line Road, Case ZC17-023 – WITHDRAWN BY APPLICANT 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-18-2038 Consideration of a Special Use Permit for Alcoholic Beverage Sales – On-Premises Consumption on Lot 3A, Block 2, of the Village Park Addition, located at 4609 Colleyville Boulevard, Case ZC18-003 6b Ordinance O-18-2039 Consideration of a zoning change from the AG Agricultural zoning district to the PUD-R Planned Unit Development-Residential zoning district on Tract 2A01 and 2A02, Abstract 1543, in the George W. Teeter Survey, located at 1309 Glade Road, Case ZC18-006 6c Ordinance O-18-2040 Consideration of an amendment to the PUD-R Planned Unit Development-Residential zoning district regarding the minimum roof pitch requirement for the Carmel Place Estates subdivision, located at 4808 to 4920 Carmel Place, Case ZC18-008 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 8. REPORTS Planning and Zoning Commission Worksession Minutes - January 22, 2018 Planning and Zoning Commission Minutes - February 12, 2018 City Council Agenda April 3, 2018 City of Colleyville Page 4 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR APRIL 3, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18-4250 10. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Thursday, March 29, 2018, by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, April 3, 2018 City Council Chambers Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, April 3, 2018, at 5:00 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor. ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Interim Police Chief Hillary Wreay, Fire Chief Brian Riley, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development Director Ben Bryner, Library and Special Events Director Mary Rodne, Recreation Manager Lisa Escobedo, Parks Manager Heather Dowell, Marketing Coordinator Dustin Dangli, Information Services Manager Chris Pena, City Attorney Whitt Wyatt, and City Secretary Christine Loven. CALL TO ORDER WS-1 Discussion of the Old Tyme BBQ event and discussion of alcohol at City sponsored events Interim Police Chief Hillary Wreay presented this item and answered questions of the City Council. Chief Wreay noted the BBQ had been successful, however, over the last several years there has been a lot of competition with spring weather, the number of similar events occurring at the same time, and sponsorship dollars. Councilmember Dodson asked what the cost to the City is. Chief Wreay stated the Steak Association would judge the entries and the cost is $300 for the event and $5 per team. Assistant City Manager Adrienne Lothery stated $15,000 is budgeted in the CEDC budget; however, registration fees usually significantly offset costs. Additional costs include equipment rental, entertainment, marketing, waste disposal, and supplies. Assistant City Manager Mark Wood briefed the City Council regarding alcohol being allowed at City sponsored events. City Council agreed to allow alcohol consumption at the events to enhance the experience. City Council Minutes April 3, 2018 City of Colleyville Page 2 WS-2 Follow up discussion of an entrepreneur center Assistant City Manager Mark Wood presented this item and answered questions or the City Council. Following discussion, City Council directed staff to begin negotiations with two properties, provide the City Council with a detailed report, and the City Council will begin to prepare to appoint a citizen’s committee to review strategies and make recommendations and provide communication to the City Council and public. WS-3 Discussion of SH26 median redesign and street light standards Parks Manager Heather Dowell presented the median redesign proposal and briefed the City Council. City Council directed staff to move forward with seeking a consultant and planning to complete the medians in one phase, not multiple phases. Public Works Director Jeremy Hutt presented the street light standards and options. Director Hutt told the Council the option choices are standard street lights, catalogue selections, and custom build. City Council will provide catalog recommendations, which will allow staff to provide options for consideration and funding at a future meeting. WS-4 Discussion of public art in roundabouts Time did not allow for this presentation and was moved to the April 17, 2018 agenda. WS-5 Discussion of pet waste disposal regulations City Manager Jerry Ducay stated an ordinance amending the City’s Code of Ordinances, which addresses pet waste, will be brought to the City Council at the April 17, 2018 meeting. WS-6 Discussion of the April 3, 2018, City Council regular agenda items Mayor Newton distributed corrections to the March 20, 2018 draft City Council Minutes and asked if there were any questions. Mayor Newton adjourned the worksession at 6:28 p.m. Mayor Newton called the Executive Session to order at 6:29 p.m. and called the roll. City Council Minutes April 3, 2018 City of Colleyville Page 3 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain cases for Parcels 150 and 159 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 • Acquisition of real property along Highway 26 Section 551.074 – Personnel - Deliberate the selection, employment, evaluation, duties, and compensation of the Director of Public Works position Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, Section 551.074 - Personnel and Section 551.087, Economic Development. NO decisions were made or action taken during this time which would require a public vote. Executive Session was adjourned at 7:16 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:31 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen, and Mike Taylor ALSO PRESENT: City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Interim Police Chief Hillary Wreay, Fire Chief Brian Riley, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development Director Ben Bryner, Library and Special Events Director Mary Rodne, Recreation Manager Lisa Escobedo, Parks Manager Heather Dowell, Marketing Coordinator Dustin Dangli, Information Services Manager Chris Pena, City Attorney Whitt Wyatt, and City Secretary Christine Loven. INVOCATION: Pastor Dale Molden, First Baptist Colleyville City Council Minutes April 3, 2018 City of Colleyville Page 4 PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4248 Mayor Newton explained this resolution was not needed, as no action was taken in Executive Session which would require a vote. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Newton explained Public Works Director Jeremy Hutt has taken a position with the City of Cleburne and this will be his last City Council meeting. Mayor Newton told Director Hutt he made many valuable contributions to the City and Colleyville has been fortunate to have him for the last 11 years. Councilmember Taylor stated he served the City during Director Hutt’s tenure and has seen him grow. Councilmember Taylor thanked Director Hutt for his service and stated Jeremy is a man of pure character. City Manager Jerry Ducay also thanked Director Hutt and recognized his care and desire to serve the citizens of Colleyville. Mayor Newton encouraged everyone’s participation in the following: • Free Bluegrass Concert – April 12 – Outdoor concert at City Hall • Chamber of Commerce Casino Night – April 7 Councilmember Coplen invited all to attend the Colleyville Woman’s Club Fashion Show on Friday, April 6. Councilmember Nakamura announced the Dining to Donate event April 13-22, which benefits GRACE. Local participating restaurants will donate a percentage of funds to GRACE when customers order from a specialized menu. In Colleyville, Loveria Café and NEXT are participants. Councilmember Wheat reminded everyone the Quarter 2 Promotion program (Q2P) has begun in the form of the Colleyville Receipt Race. There is a race to collect receipts from local merchants and turn those into your school’s PTA. Each GCISD school’s PTA will collect receipts from any Colleyville business throughout the month. The school that collects the most receipts, regardless of value, will receive a donation to the school’s PTA from the City of Colleyville. The grand prize is $5,000, second place gets $3,000, and third place is $1,000. City Council Minutes April 3, 2018 City of Colleyville Page 5 Mayor Pro Tem Lindamood reminded everyone of the Clean Sweep Event April 7. Councilmember Dodson reminded everyone of the Farmer’s Market, every Saturday from 9 a.m. to 2 p.m. on the south side of City Hall. Proclamation in recognition of April as Child Abuse Prevention month - Mayor Richard Newton and Alliance for Children Volunteer Coordinator Jamie Harton Mayor Newton presented a proclamation in recognition of Child Abuse Prevention month to Alliance for Children Volunteer Coordinator Katia Gonzalez. Ms. Gonzalez thanked the Mayor and City Council for helping to bring awareness to this very heart-breaking crisis. Ms. Gonzalez reviewed the programs and services offered through Alliance for Children. 4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-18-4249 4a Approval of the minutes of the regular City Council meeting of March 20, 2018 4b Approval to replace the front two overhead doors at Fire Station #3, located at 312 McDonwell School Road, with four-fold doors, in an amount not to exceed $94,097 and authorizing the city manager to execute the agreement 4c Approval to purchase a replacement aerial bucket truck in the amount of $111,311.65 from Four Stars Ford, an approved vendor, through Tarrant County Cooperative Purchasing; approving the disposal of the unit being replaced, and authorizing the city manager to execute the purchase and disposal agreements upon receipt and acceptance of the vehicle 4d Approval to purchase a replacement flatbed dump truck in the amount of $76,804.33 from Southwest International Trucks, an approved vendor, through the Buy Board Cooperative Purchasing Program; approving the disposal of the unit being replaced, and authorizing the city manager to execute the purchase and disposal agreements upon receipt and acceptance of the vehicle Mayor Newton read Resolution R-18-4249 in its entirety. Mayor Newton stated item 4c will be removed from this resolution as there is a technicality being resolved between Four Stars Ford and Tarrant County Cooperative Purchasing, and he believes this item will come back to the Council soon. City Council Minutes April 3, 2018 City of Colleyville Page 6 Mayor Newton also stated he had provided City Council with three changes to the City Council Minutes of March 20, 2018. Mayor Newton asked for the corrections and removal of item 4c be considered when making a motion regarding Resolution R-18-4249. Fire Chief Brian Riley presented item 4b, showed a video of the four fold doors, and answered questions of the City Council. Public Works Director Jeremy Hutt presented item 4d and answered questions of the City Council. Mayor Newton opened the public hearing at 7:54 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 7:54 p.m. Councilmember Taylor thanked Chief Riley for showing the four-fold door video and stated it is clear, these doors allow a faster response to a call, which saves lives and is good for everyone, including our taxpayers. Councilmember Taylor made a motion to approve Resolution R-18-4249, accepting the corrections to the minutes as provided by Mayor Newton, and removing item 4c. Councilmember Coplen seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-18-2037 Consideration of an appeal of the Planning and Zoning Commission decision of a zoning change request from the R-40 Single Family Residential zoning district to the PUD-C Planned Unit Development-Commercial zoning district on a portion of Tract 1, Abstract 1154, of the R H McEwing Survey, located at 8060 Precinct Line Road, Case ZC17-023 - WITHDRAWN BY APPLICANT Mayor Newton announced this item was withdrawn by the applicant on March 30, 2018. 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-18-2038 City Council Minutes April 3, 2018 City of Colleyville Page 7 Consideration of a Special Use Permit for Alcoholic Beverage Sales – On- Premises Consumption on Lot 3A, Block 2, of the Village Park Addition, located at 4609 Colleyville Boulevard, Case ZC18-003 Mayor Newton read the caption of Ordinance O-18-2038. Community Development Director Ben Bryner presented this item and briefed the City Council stating the SUP limits the sale of alcohol to 40-percent of gross receipts and requires 60-percent of gross receipts are to be from the sale of food. Mayor Newton asked Director Bryner if the SUP would go away if there were a change in ownership or location. Director Bryner stated yes, that is correct, and would also be the case if there were a name change. Mayor Newton opened the public hearing at 8:01 p.m. Catherine Chamblee, Attorney, 600 Congress Avenue, Austin, TX and Jim Austin, Field Leader, 1136 Crest Breeze, Haslet, representing Chipotle Mexican Grill, presented this item. There were no others wishing to speak and Mayor Newton closed the public hearing at 8:04 p.m. Mayor Newton asked Mr. Austin what the restaurant hours would be. Mr. Austin responded 10:45 a.m. to 10:00 p.m. Mayor Newton asked Ms. Chamblee if there are specific hours required per state law, as this is an SUP to sell alcohol. Ms. Chamblee responded there are TABC regulations which Chipotle will adhere to; an example of such is the requirement that between the hours of 10 a.m. and 12 noon on Sunday, alcohol cannot be served unless there is a food purchase. Mayor Newton stated the ordinance does not address the hours of operation and he feels they need to be added. This was a first reading; therefore, City Council did not take action. 6b Ordinance O-18-2039 Consideration of a zoning change from the AG Agricultural zoning district to the PUD-R Planned Unit Development-Residential zoning district on Tract 2A01 and 2A02, Abstract 1543, in the George W Teeter Survey, located at 1309 Glade Road, Case ZC18-006 Mayor Newton read the caption of Ordinance O-18-2039. City Council Minutes April 3, 2018 City of Colleyville Page 8 Community Development Director Ben Bryner presented this item and briefed the City Council. Mayor Newton stated this is a separate zoning from the current Carmel and asked Director Bryner if this was a different or the same developer. Director Bryner stated it is the same developer. Mayor Newton asked staff what the City process is for reviewing and assessing request. Director Bryner stated the requests are compared with existing Land Development Codes, zoning-both differences and current, and applicability with the future land use map. Director Bryner stated a review and comment is offered by Community Development, Public Works, Engineering, the Urban Forester, Fire Marshal, and Building Official. Mayor Newton stated he is in disagreement with staff’s recommendation since the zoning request violates Colleyville’s ordinances that limit to 12, the number of houses on a cul-de-sac. Mayor Newton stated he also disagrees, as the street design does not meet City standards. Beyond those two concerns, Mayor Newton questioned the open space; suggesting there should be more open space along Glade Road to provide the look and feel Colleyville prefers. He also pointed out the land to the east is zoned R-20, but was built out as 1-3 acre lots. One large home faces west, which would see the back yards of the homes proposed in the PUD. This is a problem. There was discussion regarding drainage, street standards, open space, fencing, and home fire sprinkler systems. Mayor Newton also expressed his concern for there not being a preliminary or final plat. Director Bryner explained this is a zoning request and the plats are not required. Mayor Newton stated it is his expectation with a PUD, a preliminary plat be provided, so the zoning exhibit cannot be changed as it moves forward. Mayor Newton opened the public hearing at 8:37 p.m. Kathy Hadley, 204 North Timberline, spoke in opposition to the request, expressing concerns for density. Steve Hickson, 1315 Glade Road, spoke in opposition to the request with concerns for consistency and fencing. Rome Barnes, 1800 Valley View Lane, completed a speaker card, did not state being in support or opposition, and when called upon chose not to speak. Bryan Klein, architect, Ion Design Group, representing the applicant, spoke in favor of the request, provided a presentation, and answered questions of the City Council. City Council Minutes April 3, 2018 City of Colleyville Page 9 There were no other wishing to speak and Mayor Newton closed the public hearing at 8:51 p.m. Mayor Newton recapped the discussion. Councilmember Coplen suggested the developer meet with the neighbors, and expressed her concerns of the road being too narrow, and there should be more open space along Glade Road. Mr. Klein stated many of the original lots have already been sold. He thanked the Council for their time noting he had wanted a good conversation on the issues and that did occur. This was a first reading; therefore, City Council did not take any action. 6c Ordinance O-18-2040 Consideration of an amendment to the PUD-R Planned Unit Development- Residential zoning district regarding the minimum roof pitch requirement for the Carmel Place Estates subdivision, located at 4808 to 4920 Carmel Place, Case ZC18-008 Mayor Newton read the caption of Ordinance O-18-2040. Community Development Director Ben Bryner presented this item and briefed the City Council. Mayor Newton stated if the amendment is requested by the builder, he is concerned as to why the builder should decide roof pitch for everyone, not just his home. Director Bryner stated letters of support from other builders have been received. Councilmember Nakamura asked if this is an either/or. Mayor Newton said no, and explained the design is more a matter of taste, and his discomfort is that one builder will decide for everyone. Councilmember Wheat noted her Home Owner’s Association has an Architectural Review Committee and builders/residents may seek variances to building design and she believes that would be a better approach than an ordinance. Mayor Newton opened the public hearing at 9:21 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing. This was a first reading; therefore, Council did not take any action. City Council Minutes April 3, 2018 City of Colleyville Page 10 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Hadley, 204 North Timberline, spoke regarding lane changes on Glade Road, thanked the City Council for addressing the problem of heavy equipment parking on tree roots on Bransford Road, and thanked them for making that a nice area to look at. She also stated the wall on Bedford Road across from Tara is very nice, and thanked the City and Council for their work. 8. REPORTS Planning and Zoning Commission Worksession Minutes - January 22, 2018 Planning and Zoning Commission Minutes - February 12, 2018 There was no action regarding this item. 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR APRIL 3, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18-4250 10. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the City Council meeting at 9:25 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 17TH DAY OF APRIL 2018. Minutes taken and prepared by: Christine Loven, TRMC City Secretary