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HomeMy WebLinkAboutCity Council-Minutes-03/06/2018 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, March 6, 2018 WORKSESSION 5:00 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Presentation and discussion of three conceptual design options for the Plaza at Colleyville WS-2 Economic Development Update WS-3 Discussion of a Fourth of July parade WS-4 Discussion of the future use of Bidault House and Webb House WS-5 Discussion of the March 6, 2018, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain cases for Parcels 150 and 159 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 • Acquisition of real property along State Highway 26 Section 551.074 - Personnel - Discussion of the Police Chief selection process Section 551.074 - Personnel - Deliberate the employment, evaluation, duties, and compensation of the City Manager City Council Agenda March 6, 2018 City of Colleyville Page 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Neda Moyad, Bahai Community PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4239 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Presentation of a donation to the Colleyville Public Library for the 2018 Summer Reading Program from the Robert J. & Helen H. Glaser Family Foundation in the amount of $10,000 - by the Colleyville Public Library Foundation, Pat Jones, President Proclamation in recognition of the Robert J. & Helen H. Glaser Family Foundation – Mayor Richard Newton and Library Director Mary Rodne 4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-18- 4240 4a Approval of the minutes of the regular City Council meeting of February 20, 2018 4b Approval of an Interlocal Agreement with Tarrant County for the resurfacing of Montclair Drive, Pleasant Run Road north of John McCain Road, Wayne Drive, and Bluebonnet Drive, and authorizing the city manager to execute the agreement City Council Agenda March 6, 2018 City of Colleyville Page 3 4c Approval of Change Order No. 2 with North Texas Contracting, Inc., for the Pleasant Run Road Project (Shelton Drive to John McCain Road), in an amount not to exceed $100,610, authorizing the use of available contingency funding allocated with the original construction contract, and authorizing the city manager to execute the change order 4d Approval of a license agreement with DART for the installation of a 12-inch water line, inside a 20-inch casing, across the Pleasant Run Road Railroad crossing, and authorizing the City Manager to execute the agreement 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-18-2035 Approval of a tariff authorizing an annual Rate Review Mechanism (RRM) as a substitution for the annual interim rate adjustment process defined by Section 104.301 of the Texas Utilities Code and as negotiated between Atmos Mid-Tex and the Steering Committee of Cities Served by Atmos 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-18-4241 Approval of a resolution accepting the annual audit for Fiscal Year ended September 30, 2017 6b Resolution R-18-4242 Consideration of a Preliminary/Final Plat for Tracts 6, 6C, 6D, and 1B3, Abstract 352 and 685, in the Elizabeth Cox Survey and Tracts 1B, 1B01, 1B1, 1B4, Abstract 685, in the John H. Havens Survey, located at 3805, 3809, and 3801 Glade Road and 4908 and 4900 Heritage Avenue, Case PC16-015 6c Resolution R-18-4243 Consideration for approval of a Site Plan for business suites on Tracts 6, 6C, 6D, and 1B3, Abstract 352 and 685, in the Elizabeth Cox Survey and Tracts 1B, 1B01, 1B1, 1B4, Abstract 685, in the John H. Havens Survey, located at 3805, 3809, and 3801 Glade Road and 4908 and 4900 Heritage Avenue, Case SP16-005 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA City Council Agenda March 6, 2018 City of Colleyville Page 4 8. REPORTS Planning and Zoning Commission Minutes - October 9, 2017 Planning and Zoning Commission Minutes - December 11, 2017 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MARCH 6, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18-4244 10. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards March 2, 2018 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, March 6, 2018 City Council Chambers Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, March 6, 2018, at 5:00 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor. City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City Manager Adrienne Lothery, Fire Chief Brian Riley, Chief Financial Officer Shereen Gendy, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development Director Ben Bryner, Library and Special Events Director Mary Rodne, Recreation Manager Lisa Escobedo, Parks Manager Heather Dowell, Marketing Coordinator Dustin Dangli, Information Services Manager Chris Pena, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Presentation and discussion of three conceptual design options for the Plaza at Colleyville Assistant City Manager Adrienne Lothery reviewed the goals for this presentation and introduced Freese and Nichols representatives Wendy Shabay, principal; Shane Friese, landscape architect; and Michael Webb, director of engineering; who collectively gave a presentation on the design concepts, costs and answered questions of the City Council. There was discussion on the planned use of the area, incorporation of elements, specifically, connecting City Hall and the Library with the plaza, a fountain, shade structure, stadium and amphitheater seating. Cost and staff ability to maintain the area and fountain were discussed. Based on City Council’s deliberations and review, Freese and Nichols will provide two concepts to be taken to the public for input. Citizens will have the opportunity to offer comments through public engagement meetings, and via the City’s social media and websites. WS-2 Economic Development Update Assistant City Manager Mark Wood presented this item, highlighting economic development and planning across the City and answered questions of the City Council. City Council Minutes March 6, 2018 City of Colleyville Page 2 Councilmember Taylor asked if there is an opportunity to work with property owners in the southern gateway to provide cross access. Manager Wood said there is a plan to attempt to create cross access. Councilmember Coplen requested the preservation of trees be considered along the Heritage Avenue project. Manager Wood highlighted the Q1P program progress and the plans for the Q2P program with GCISD. Manager Wood noted there is currently approximately 50,000 square feet of new ground up building retail activity in progress. WS-3 Discussion of a Fourth of July parade Assistant City Manager Mark Wood presented this item for City Council consideration. There was discussion of a parade route and time of day. The City Council directed staff to move forward with a tentative plan to bring back to City Council. WS-4 Discussion of the future use of Bidault House and Webb House This item was not discussed due to time. WS-5 Discussion of the March 6, 2018, City Council regular agenda items Mayor Newton noted an item had been removed from the consent agenda. Mayor Newton adjourned the worksession at 6:30 p.m. Mayor Newton called the Executive Session to order at 6:30 p.m. and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: City Council Minutes March 6, 2018 City of Colleyville Page 3 • Glade Road eminent domain cases for Parcels 150 and 159 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 • Acquisition of real property along State Highway 26 Section 551.074 - Personnel - Discussion of the Police Chief selection process Section 551.074 - Personnel - Deliberate the employment, evaluation, duties, and compensation of the City Manager Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, Section 551.074 Personnel, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 7:06 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:33 p.m. INVOCATION: Jackie Stratton and Selina Mcclure, Bahai Community PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4239 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Newton noted there was a nice article on Colleyville’s Loveria Café in the Southlake Style publication. City Council Minutes March 6, 2018 City of Colleyville Page 4 Councilmember Nakamura reminded everyone the Movie in the Village will be March 16, 7:45 p.m. The movie will be Ferdinand. Councilmember Taylor encouraged everyone to attend the Public Engagement Meeting regarding a plaza design, March 14, 6:00 p.m., on the breezeway between the City Hall and Library. He also complimented MarketStreet grocery on the baked chicken which was served for the meal. Councilmember Nancy Coplen reminded everyone the Farmers market will open March 24. She also recognized a boy scout who was present and working on his government badge. Mayor Pro Tem Lindamood thank Mayor Newton for the State of the City presentation given at the Chamber of Commerce luncheon and encouraged everyone to watch it on the City’s webcast. Presentation of a donation to the Colleyville Public Library for the 2018 Summer Reading Program from the Robert J. & Helen H. Glaser Family Foundation in the amount of $10,000 - by the Colleyville Public Library Foundation, Pat Jones, President Colleyville Public Library Foundation President Pat Jones presented Library Director Mary Rodne with a donation of $10,000 from the Robert J. and Helen H. Glaser Family Foundation, for the Summer Reading Program. Director Rodne thanked the Glaser and Library Foundations for the generous gift and highlighted the importance of the donation to the summer program. Proclamation in recognition of the Robert J. & Helen H. Glaser Family Foundation – Mayor Richard Newton and Library Director Mary Rodne Mayor Richard Newton and Library Director Mary Rodne presented Robert and Christine Glaser with a proclamation in recognition of their continued contributions to the library and community through the Robert J. & Helen H. Glaser Family Foundation. Councilmember Nancy Coplen left the meeting at 7:48 p.m. 4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-18-4240 4a Approval of the minutes of the regular City Council meeting of February 20, 2018 4b Approval of an Interlocal Agreement with Tarrant County for the resurfacing of Montclair Drive, Pleasant Run Road north of John McCain City Council Minutes March 6, 2018 City of Colleyville Page 5 Road, Wayne Drive, and Bluebonnet Drive, and authorizing the city manager to execute the agreement 4c Approval of a license agreement with DART for the installation of a 12- inch water line, inside a 20-inch casing, across the Pleasant Run Road Railroad crossing, and authorize the city manager to execute the license agreement and any related agreements necessary to obtain right of entry for the City and its contractors Mayor Newton read Resolution R-18-4240 in its entirety. Public Works Director Jeremy Hutt presented items 4b. Mayor Newton thanked Commissioner Fickes for working with the City on these types of projects and noted there is a cost savings for doing so and the county does good work. Mayor Newton commented on item 4c, stating there was a change in the consent resolution and this Item 4c is for a license agreement with DART, who owns the right-of-way along the current Pleasant Run Road project. This agreement is needed to allow a utility line to be placed under the railroad tracks. Mayor Newton stated the actual contract for utility line upgrade was removed from the consent resolution and will be bid with another project at a later date. Mayor Newton opened the public hearing at 7:54 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 7:55 p.m. Mayor Pro Tem Lindamood made a motion to approve Resolution R-18- 4240. Councilmember Dodson seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, Mayor Pro Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Mike Taylor Absent: 1 – Councilmember Nancy Coplen City Council Minutes March 6, 2018 City of Colleyville Page 6 5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 5a Ordinance O-18-2035 Approval of a tariff authorizing an annual Rate Review Mechanism (RRM) as a substitution for the annual interim rate adjustment process defined by Section 104.301 of the Texas Utilities Code and as negotiated between Atmos Mid-Tex and the Steering Committee of Cities Served by Atmos Mayor Newton read the caption of Ordinance O-18-2035. Assistant City Manager Adrienne Lothery presented this item and answered questions of the City Council. Councilmember Dodson asked staff if the future rate increases will move from June to October 1. Manager Lothery replied yes, we have asked for the additional review time. Councilmember Dodson stated he has been submitting requests through his local precinct to encourage legislation to move gas management from the Railroad Commission to the Public Utility Commission. Councilmember Dodson said we need much stronger control and he would like to see the City take a position of recommending this change to the legislature. Manager Lothery stated under Councilmember Dodson’s leadership a resolution from the City was put forward last year and she believed it could be done for the next legislative session as well. Mayor Newton noted the federal income rate change is taken into account in this rate decrease. Mayor Newton opened the public hearing at 8:03 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:03 p.m. This was a first reading, therefore City Council did not take any action. 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-18-4241 Approval of a resolution accepting the annual audit for Fiscal Year ended September 30, 2017 Mayor Newton read Resolution R-18-4241 in its entirety. Chief Financial Officer Shereen Gendy reviewed the many challenges which occurred during FY 2017 to include staff turnover, a new CFO, City Manager, and organizational chart. CFO Gendy listed the many accomplishments of the Finance Department over the last six months: project completion of a new all funds report, City Council Minutes March 6, 2018 City of Colleyville Page 7 a complete 25 year historical reconciliation of the TIF, implementation of a project module in Munis for project tracking, creation of a new grant fund accounting/tracking system, utility rate restructuring and utility bill format changes, and creation of a rolling Five Year CIP. CFO Gendy thanked her team and introduced John Manning, audit engagement partner with the City's audit firm, Pattillo, Brown and Hill, L.L.P. Mr. Manning thanked the Mayor and City Council for the opportunity to come before the Council and stated a more detailed meeting had occurred with the Audit Committee on February 20, 2018. Mr. Manning stated the City received an unmodified opinion letter which is the most favorable opinion which can be received. Mr. Manning reviewed highlights of the audit, recognized and thanked CFO Gendy and her team for all their accomplishments and assistance and answered questions of the City Council. Mayor Newton asked Mr. Manning if it is correct there is $16 million net average balance in the utility area. Mr. Manning stated that is correct. Mayor Newton stated the City was fortunate to have a good staff, a good audit and noted the City is in a great financial position. Councilmember Taylor expressed his appreciation and thanked Mr. Manning for his years of professional service. Mayor Pro Tem Lindamood stated he served on the Audit Committee and thanked the committee and citizen member Susan Mathisen for their work. He further thanked Mr. Manning and City staff CFO Shereen Gendy, Accounting Manager Karen Hines, and Assistant City Manager Adrienne Lothery for their work and stated he appreciated their efforts. Mayor Newton opened the public hearing at 8:24 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:24 p.m. Councilmember Dodson made a motion to approve Resolution R-18-4241. Councilmember Nakamura seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, Mayor Pro Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Mike Taylor Absent: 1 – Councilmember Nancy Coplen City Council Minutes March 6, 2018 City of Colleyville Page 8 6b Resolution R-18-4242 Consideration of a Preliminary/Final Plat for Tracts 6, 6C, 6D, and 1B3, Abstract 352 and 685, in the Elizabeth Cox Survey and Tracts 1B, 1B01, 1B1, 1B4, Abstract 685, in the John H. Havens Survey, located at 3805, 3809, and 3801 Glade Road and 4908 and 4900 Heritage Avenue, Case PC16-015 Mayor Newton read Resolution R-18-4242 in its entirety. Community Development Director Ben Bryner presented this item and answered questions of the City Council. Mayor Newton asked Director Bryner a series of questions regarding the zoning, zoning ordinance modifications, public notification requirements, tree preservation and mitigation requirements, park land, impact, roadway and sanitary sewer fees, stating he wanted to ensure we are meeting transparency expectations. Mayor Pro Tem Lindamood asked if there were details regarding tree mitigation. Director Bryner stated the applicant and staff have worked with the City’s urban forester and the applicant will be able to answer all those questions. There was discussion regarding the drainage. Mayor Newton asked staff how drainage is being handled in this development. Director Bryner stated the drainage goes to the unbuildable lot as noted on the plat. Mayor Newton asked again if the drainage had been evaluated and dealt with. Director Bryner stated the plan was been vetted by Engineering. There was further review of building lanes, fire lanes, landscaping, fencing, streets, and emergency access. Mayor Newton opened the public hearing at 9:06 p.m. There was no one wishing to speak and Mayor Newton closed the public hearing at 9:06 p.m. Councilmember Taylor made a motion to approve Resolution R-18-4242. Councilmember Nakamura seconded the motion. Mayor Newton asked Director Bryner if the plat has been reviewed and is compliant with the Land Development Code and he advises there will be no need for variances coming back later. Director Bryner agreed. Councilmember Taylor asked for the project time frame. Director Bryner stated the timeline will be discussed on the next item. The motion to approve carried with the following vote: City Council Minutes March 6, 2018 City of Colleyville Page 9 Aye: 6 – Mayor Richard Newton, Mayor Pro Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Mike Taylor Absent: 1 – Councilmember Nancy Coplen 6c Resolution R-18-4243 Consideration for approval of a Site Plan for business suites on Tracts 6, 6C, 6D, and 1B3, Abstract 352 and 685, in the Elizabeth Cox Survey and Tracts 1B, 1B01, 1B1, 1B4, Abstract 685, in the John H. Havens Survey, located at 3805, 3809, and 3801 Glade Road and 4908 and 4900 Heritage Avenue, Case SP16-005 Mayor Newton read Resolution R-18-4243 in its entirety. Community Development Director Ben Bryner presented this item, noting it is a companion to the previously discussed item and answered questions of the City Council. Derick Parway, 170 Players LLC, owner, presented this item and answered questions of the City Council. Mayor Newton opened the public hearing at 9:38 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 9:38 p.m. Councilmember Mike Taylor made a motion to approve Resolution R-18- 4243. Mayor Pro Tem Lindamood seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, Mayor Pro Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Mike Taylor Absent: 1 – Councilmember Nancy Coplen 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Hadley, 204 Timberline North, spoke regarding the roundabouts, the need for speed control at Cheek-Sparger, Glade and Pool, trees and larger lots. Mrs. Hadley also thanked the City Council and staff for the work they do. City Council Minutes March 6, 2018 City of Colleyville Page 10 8. REPORTS Planning and Zoning Commission Minutes - October 9, 2017 Planning and Zoning Commission Minutes - December 11, 2017 There was no discussion of this item. 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MARCH 6, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18-4244 This resolution was not needed. 10. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the City Council meeting at 9:49 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 20TH DAY OF MARCH 2018. Minutes taken and prepared by: Christine Loven, TRMC City Secretary