HomeMy WebLinkAboutCity Council-Minutes-02/20/2018
City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas
76034
817.503.1000
www.colleyville.com
Tuesday, February 20, 2018
WORKSESSION
5:00 PM
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
WS-1 Discussion of options for use of additional Trinity River Authority true-up
funds
WS-2 Update and discussion on the Library Spatial Reconfiguration Project
WS-3 Discussion of a Colleyville Entrepreneur Center
WS-4 Discussion of public art in City roundabouts
WS-5 STAR (Status, Transparency, Accountability & Results) report
WS-6 Discussion of Texas Municipal League membership
WS-7 Discussion of the February 20, 2018, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised by
items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
• Glade Road eminent domain cases for Parcels 150 and 159
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities, including:
• Glade Road Project Phases 1B and 2
Section 551.074 - Personnel - Discussion of the Police Chief selection process
City Council Agenda February 20, 2018
City of Colleyville Page 2
Section 551.074 - Personnel - Deliberate the employment, evaluation, duties,
and compensation of the City Manager
Section 551.087 – Economic Development - Discuss or deliberate
regarding commercial or financial information that the City has received
from business prospects that the City seeks to have locate, stay, or expand
in the City and with which the City is conducting economic
development negotiations; deliberate the offer of a financial or other
incentive to a business prospect
REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Blake Wilson, Colleyville Assembly of God
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2.EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4236
3.ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
In recognition of the Featured Business of the Month - The Lodge
Barbershop, 16 Village Lane, with principal Orlando Rojas - Mayor
Richard Newton and Assistant City Manager Mark Wood
4.CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-18-4237
4a Approval of the minutes of the regular City Council meeting of February
6, 2018
5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
City Council Agenda February 20, 2018
City of Colleyville Page 3
6. REPORTS
Monthly Financial Report - January 2018
Quarterly Cash & Investment Report for the quarter ended December
31, 2017
Quarterly Performance Management Report
Library Board Minutes - September 11, 2017
7. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR FEBRUARY
20, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18-
4238
8. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday,
February 16, 2018 by 5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at
this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, February 20, 2018
Mayor Richard Newton called the Colleyville City Council Worksession to order on
Tuesday, February 20, 2018, at 5:00 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen
and Mike Taylor.
City Manager Jerry Ducay, Assistant City Manager Mark Wood, Assistant City
Manager Adrienne Lothery, Fire Chief Brian Riley, Library and Special Events
Director Mary Rodne, Information Services Manager Chris Pena, City Attorney
Whitt Wyatt, and City Secretary Christine Loven.
Mayor Newton recognized and welcomed Jason, a Boy Scout with Troop 937, who
was also in attendance.
WS-1 Discussion of options for use of additional Trinity River Authority true-up
funds
City Manager Jerry Ducay gave an overview of this item, recapping how the City
purchases treated water, establishes a rate, and the true-up process. Trinity
River Authority advised the City, which is one of five member cities, an increase in
wet weather over the last year, caused less raw water to be purchased. This
allowed for the member cities to consider using this cash to avoid a $4.5M debt
issuance, or to receive the unused funds through the standard true-up process.
Fiona Allen, P.E., Regional Manager, Trinity River Authority of Texas, was
scheduled to present this item, but advised staff, three of the five cities had
already advised they wish to receive the funds through the true-up. City Council
concurred with the decision, noting the funds would be sent to the water capital
fund.
Councilmember Taylor noted the staff briefing for this item stated a lack of wet
weather caused less raw water to be purchased when in fact it is an increase in
wet weather which caused less raw water to be purchased and directed this be
noted in the minutes.
WS-2 Update and discussion on the Library Spatial Reconfiguration Project
Library Director Mary Rodne presented an overview of the Library’s 2016-2021
Long Range Plan and introduced Aaron Babcock, Hidell and Associates Architects,
who presented an overview of the reconfiguration project, costs, and timeline.
City Council Minutes February 20, 2018
City of Colleyville Page 2
Councilmember Taylor asked how many could be seated in the individual booths.
Mr. Babcock stated six seats are provided in the individual booths.
City Manager Jerry Ducay noted he is pleased with reconfiguration of the under-
utilized teen room into a more adult type use.
Mr. Babcock stated the reconfiguration and additional furniture will build on what
is currently within the library, noting the wood and furniture will match and
compliment what is currently in place.
Councilmember Dodson asked Mr. Babcock if the furniture has been bid. Mr.
Babcock stated he received dedicated pre-negotiated contract pricing, which is
included in the project cost, and they could start moving forward soon.
Councilmember Dodson suggested Mr. Babcock go out for bid on the furniture and
City Council agreed with the direction.
Mayor Newton and Mayor Pro Tem Lindamood reminded Mr. Babcock the furniture
and configurations must be classy.
The self-check machine serviceable life, upgrades, and annual maintenance costs
were discussed.
There was general discussion of the funding sources. The Mayor and City Council
directed Mr. Babcock and Library Director Rodne to continue to move forward with
the project as proposed.
WS-3 Discussion of a Colleyville Entrepreneur Center
Assistant City Manager Mark Wood introduced the concept of an entrepreneur
center and introduced Jay Adams, DAYONE Consulting, and Bruce Pickert,
Colleyville resident and building owner of the lease under consideration.
Mr. Adams reviewed the concept of entrepreneur centers, the layout and
environment of the space under consideration, marketability, and costs.
Councilmember Nakamura asked Mr. Adams what drives the use of the center.
Mr. Adams responded the center being located on the main thoroughfare, the
marketability, and the number of restaurants within walking distance, all help, but
the center will not be dependent on walk-in traffic like a store front.
Councilmember Dodson asked if costs in The Villages is higher than others in the
City. Manager Wood replied no, it is comparable to other space in the City.
City Council Minutes February 20, 2018
City of Colleyville Page 3
There was discussion of possible partnerships and utilization with the Chamber of
Commerce, SCORE, and the City.
Mr. Adams discussed tenant improvement, lease terms, triple net, and pricing.
Councilmember Taylor asked why only one lease holder has been considered, as
the most recent direction from City Council has been to secure multiple bids.
Manager Wood stated The Village fit the profile of use, connecting the new plaza
and community garden, but noted other locations can be reviewed if City Council
so directs.
The City Council directed staff to come back with additional information, agreeing
they are interested in moving forward, but are in need of additional information.
WS-4 Discussion of public art in City roundabouts
Assistant City Manager Adrienne Lothery updated the City Council regarding
possible art designs, locations for placement of the art, and answered questions of
the City Council.
City Council advised they like the horses and family themes and would like the
scale of the art to compliment the size and location of the roundabout.
WS-5 STAR (Status, Transparency, Accountability & Results) report
This item was moved to the reports section of this agenda, due to time limitations.
WS-6 Discussion of Texas Municipal League membership
Mayor Newton stated he placed this item on the agenda because there have been
questions regarding the value of being a member of TML, noting there are pros
and cons and a variety of opinions, so he asked the city manager and staff to
gather the information. Mayor Newton stated in the interest of time he will
summarize the memo provided by the city manager.
Mayor Newton and City Council agreed with the recommendation of the city
manager and staff to remain a member because the value received using the TML
job board outweighs the cost of membership. Also, the City staff receives value
from the legislative updates.
WS-7 Discussion of the February 20, 2018, City Council regular agenda items
There was no discussion of this item.
Mayor Newton adjourned the worksession at 6:35 p.m.
City Council Minutes February 20, 2018
City of Colleyville Page 4
Mayor Newton called the Executive Session to order at 6:35 p.m. and called the
roll.
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
• Glade Road eminent domain cases for Parcels 150 and 159
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities, including:
• Glade Road Project Phases 1B and 2
Section 551.074 - Personnel - Discussion of the Police Chief selection
process
Section 551.074 - Personnel - Deliberate the employment, evaluation,
duties, and compensation of the City Manager
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Newton explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, Section 551.074 - Personnel and Section 551.087,
Economic Development. He further explained there would be no decisions made or
action taken during this time. Executive Session was adjourned at 7:18 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor
Newton at 7:33 p.m.
INVOCATION: Mayor Richard Newton
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
City Council Minutes February 20, 2018
City of Colleyville Page 5
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4236
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Mayor Newton wished Councilmember Wheat a happy birthday.
Mayor Newton announced the City of Colleyville has been ranked the safest city in
Texas and is ranked 11th in the United States. Mayor Newton gave accolades to
the police department, staff, and citizens for this accomplishment and stated the
police chief always gives the credit to the citizens, because this can only be
accomplished if the citizens are willing to participate with our police.
Councilmember Coplen thanked the individuals who are going out on their own to
help businesses along the SH26 corridor. She specifically noted there is a
Facebook group, Colleyville Moms, who are conducting monthly events at
businesses on 26. Additionally, there was a blood drive at Bransford Elementary
and if you gave blood, you received gift cards to businesses on 26.
Mayor Pro Tem Lindamood encouraged everyone to attend the Movie in the
Village, March 16, when Ferdinand will be played.
In recognition of the Featured Business of the Month - The Lodge
Barbershop, 16 Village Lane, with principal Orlando Rojas - Mayor
Richard Newton and Assistant City Manager Mark Wood
Mayor Richard Newton and Assistant City Manager Mark Wood recognized featured
business of the month, The Lodge Barbershop, and welcomed principal Rick King.
Mr. King thanked the Council and said The Lodge prides itself on being a part of
the community and offers great service.
4. CONSENT: READING AND PUBLIC HEARING- RESOLUTION R-18-4237
4a Approval of the minutes of the regular City Council meeting of February
6, 2018
Mayor Newton read Resolution R-18-4237 in its entirety.
Mayor Newton opened the public hearing at 7:42 p.m. There was no one present
wishing to speak, and Mayor Newton closed the public hearing at 7:42 p.m.
City Council Minutes February 20, 2018
City of Colleyville Page 6
Councilmember Taylor made a motion to approve Resolution R-18-4237
Mayor Pro Tem Lindamood seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
Callie Rigney, 7308 Hix Court, announced her candidacy for City Council, Place 6.
Chuck Kelley, 705 Hillside Drive, announced his candidacy for City Council, Place
5.
6. REPORTS
Assistant City Manager Adrienne Lothery presented the STAR (Status,
Transparency, Accountability & Results) report, which was moved from the
worksession agenda, and answered questions of the City Council.
Councilmember Dodson suggested the completed projects be highlighted in a
special way and asked staff what push notification to web links for meeting
agendas and packets entails.
Manager Lothery replied it is an attempt to make agendas and packets more
accessible to the public by including links in e-newsletters, Facebook, etc.
Councilmember Dodson asked if this has been done. Manager Wood replied yes.
Mayor Newton spoke in regard to several objectives, questioning how the Council
may consider deciding if an on-going process can be marked complete. He
specifically noted engaging the public through boards, commissions, and
committees; work to develop a pipeline of community leaders while preserving
institutional knowledge; and establish the City as a clearinghouse for factual
information. Mayor Newton noted success in each of these categories and
objectives, but acknowledged there needs to be a more measurable standard.
Mayor Newton also called out the goal of justify tax revenues in excess of the legal
effective tax rate. Mayor Newton stated we intend to do that, it is our goal, if we
can’t get there, we will be able to justify the revenue we are raising and why. He
suggested perhaps this item should be placed in a policy statement.
City Council Minutes February 20, 2018
City of Colleyville Page 7
Mayor Newton also stated he felt the goal of “fund needed water and wastewater
system updates and maintenance” is complete, noting we have a fully funded five
year plan. The City Council concurred.
Mayor Newton explained the goals and objectives are derived from goal setting
sessions which the City Council undertakes annually, and tracks their progress.
Councilmember Taylor asked when the Colleyville Center renovations would move
forward. City Manager Ducay stated it would probably not be until June.
Councilmember Taylor stated he would no longer be on the Council then and he
wanted to support this project and offered advice regarding the location of doors,
relative to the stage area.
Monthly Financial Report - January 2018
Quarterly Cash & Investment Report for the quarter ended December 31,
2017
Chief Financial Officer Shereen Gendy reviewed the reports and answered
questions of the City Council.
Mayor Pro Tem Lindamood thanked Shereen, Karen Hines, and Adrienne Lothery
for their work in ensuring the transparency and financial health of the City.
Quarterly Performance Management Report
Assistant City Manager Adrienne Lothery presented the report and answered
questions of the City Council.
Library Board Minutes - September 11, 2017
There was no discussion of this item.
7. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR FEBRUARY
20, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18-
4238
This resolution was not needed.
8. ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the City Council meeting at 8:24 p.m.
City Council Minutes February 20, 2018
City of Colleyville Page 8
APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE
6TH DAY OF MARCH 2018.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary