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HomeMy WebLinkAboutCity Council-Minutes-01/16/2018 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com JANUARY 16, 2018 WORKSESSION 5:00 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Colleyville 2017 Crime Report WS-2 Discussion of the Sidewalk Policy WS-3 Pleasant Run Road reconstruction project update - Shelton Road to John McCain Road WS-4 Discussion of participation in the Arts Council Northeast 2018 MasterWorks Concert Series WS-5 Discussion of the State of the City WS-6 Discussion of Quarter 1 Promotion WS-7 Discussion of the January 16, 2018, City Council regular agenda items 1.EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: •Glade Road eminent domain cases for Parcels 150 and 159 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: •Glade Road Project Phases 1B and 2 City Council Agenda January 16, 2018 City of Colleyville Page 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Lanre Sobo, Glory House PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2.EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4221 3.ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition 4.CONSENT: READING AND PUBLIC HEARING - Resolution R-18-4222 4a Approval of the minutes of the regular City Council meeting of January 10, 2018 4b Approval of the Quarter 1 Promotion program to assist businesses located within the SH26 construction corridor, and authorizing the city manager to execute all grants under the program 5.RESOLUTION(S): READING AND PUBLIC HEARING 5a Resolution R-18-4223 Approval of an Interlocal Agreement with the Fort Worth Transportation Authority, (FWTA) for quiet zone implementation and maintenance and authorizing the city manager to execute the agreement 5b Resolution R-18-4224 Approval of a lease agreement for office space between the Colleyville Chamber of Commerce and the City of Colleyville and authorizing the City Manager to enter into the agreement City Council Agenda January 16, 2018 City of Colleyville Page 3 5c Resolution R-18-4225 Consideration of an appointment to the Planning and Zoning Commission 6.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 7.REPORTS Monthly Financial Report - December 2017 Zoning Board of Adjustment Minutes - December 12, 2017 8.ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JANUARY 16, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18- 4226 9.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, January 12, 2018 by 5:00 p.m. Christine Loven, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, January 16, 2018 Council Chambers Mayor Richard Newton called the Colleyville City Council Worksession to order on Tuesday, January 16, 2018, at 5:01 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor. City Manager Jerry Ducay, Assistant City Manager Mark Wood, Fire Chief Brian Riley, Interim Police Chief Robert Hinton, Police Lieutenant Hillary Wreay, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development Director Ben Bryner, Library and Parks and Recreation Director Mary Rodne, Recreation Manager Lisa Escobedo, Marketing Coordinator Dustin Dangli, Information Services Manager Chris Pena, City Attorney Whitt Wyatt, and City Secretary Christine Loven. WS-1 Colleyville 2017 Crime Report Interim Police Chief Robert Hinton presented this item and briefed the City Council. Mayor Newton asked if there was a significant change which drove the decrease in crime from 2011 to 2010. Chief Hinton stated there was a change in crime reporting analysis accountability, the police department worked at being proactive and becoming involved with the community, and participation in COMSTAT meetings. Councilmember Coplen asked if there was a change in the demographics involved in car crashes. Chief Hinton replied he was aware there have been new neighborhoods completed, but he was not sure regarding age. Councilmember Nakamura asked if data is kept regarding what caused an automobile accident. Chief Hinton replied all data is tracked and recorded. City Council requested the data be provided for their review. WS-2 Discussion of the Sidewalk Policy Community Development Director Ben Bryner presented this item and briefed the City Council. Mayor Newton asked if the exception to the policy would remain in place even if there was a sidewalk planned on a future land map. City Council Minutes January 16, 2018 City of Colleyville Page 2 Director Bryner stated the exception would apply unless there was a trail planned. Councilmember Nakamura requested an explanation of responsibilities of the citizens and the City for maintenance of sidewalks. Director Bryner noted the City can assist in maintenance as long as the maintenance is not required due to negligence by the homeowner. There was general discussion regarding waivers and remediation along local streets. Councilmember Coplen stated she is in favor of volunteer contributions for funding options. Mayor Newton asked that staff provide him with a draft of the sidewalk policy including changes discussed in the worksession. City Council expressed appreciation to the Sidewalk Ad-Hoc Committee for their service and direction. WS-3 Pleasant Run Road reconstruction project update - Shelton Road to John McCain Road Public Works Director Jeremy Hutt presented this item and briefed the City Council. There was discussion regarding cause of delays, workmanship, costs, liquidated damages, and perception of work progress, and citizen expectations. WS-4 Discussion of participation in the Arts Council Northeast 2018 MasterWorks Concert Series Marketing Coordinator Dustin Dangli presented this item. City Council agreed to move forward with the concert series. WS-5 Discussion of the State of the City Mayor Newton presented this item. Mayor Newton suggested the State of the City be given by the Mayor at the March, 2018 Colleyville Chamber Luncheon. City Council agreed with the plan, but noted it must be recorded and uploaded to the City website to be available to citizens. WS-6 Discussion of Quarter 1 Promotion City Council Minutes January 16, 2018 City of Colleyville Page 3 Marketing Coordinator Dustin Dangli presented this item and briefed the City Council. It was noted this item is on the consent resolution on tonight’s agenda to approve the program. WS-7 Discussion of the January 16, 2018, City Council regular agenda items Mayor Newton distributed copies of additions he would like in the January 10, 2018 minutes. Mayor Newton also stated he plans to recommend the appointment of Raymond Allee to the Planning and Zoning Commission vacancy under the resolution on tonight’s agenda. Mayor Newton adjourned the worksession at 6:32 p.m. Mayor Newton called the Executive Session to order at 6:33 p.m. and called the roll. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by items on the agenda Section 551.071 - Legal - Consultation with attorney regarding contemplated and/or pending litigation, including: • Glade Road eminent domain cases for Parcels 150 and 159 Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities, including: • Glade Road Project Phases 1B and 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Newton explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He City Council Minutes January 16, 2018 City of Colleyville Page 4 further explained there would be no decisions made or action taken during this time. Executive Session was adjourned at 6:53 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Newton at 7:30 p.m. ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor INVOCATION: Pastor Lanre Sobo, Glory House PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-18-4221 Mayor Newton read Resolution R-18-4221 in its entirety. Mayor Newton stated the resolution is for right-of-way purchases along Glade Road. Mayor Newton opened the public hearing at 7:34 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 7:34 p.m. Councilmember Taylor made a motion to approve Resolution R-18-4221. Dodson seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Councilmember Coplen noted there was a Boy Scout in the audience working on Citizenship in the Community. 4. CONSENT: READING AND PUBLIC HEARING - Resolution R-18-4222 City Council Minutes January 16, 2018 City of Colleyville Page 5 4a Approval of the minutes of the regular City Council meeting of January 10, 2018 4b Approval of the Quarter 1 Promotion program to assist businesses located within the SH26 construction corridor, and authorizing the city manager to execute all grants under the program Mayor Newton read Resolution R-18-4222 in its entirety. Assistant City Manager Mark Wood updated the City Council regarding item 4b. Mayor Newton stated this item has been discussed in two different worksessions and the process has been fine-tuned by staff and the intent is to provide some assistance to businesses for advertising during the construction. Mayor Newton opened the public hearing at 7:39 p.m. Kathy Hadley, 204 Timberline North, spoke in support of this item and suggested conducting other events in the larger parking lots to add to this support. There were no others wishing to speak and Mayor Newton closed the public hearing at 7:41 p.m. Councilmember Taylor stated he is supporting this program on the faith the City Manager and Assistant City Manager will provide the proper oversight of the program to protect tax payers. Councilmember Dodson made a motion to approve Resolution R-18-4222, amending the January 10, 2018, minutes as presented by Mayor Newton. Councilmember Nakamura seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 5. RESOLUTION(S): READING AND PUBLIC HEARING 5a Resolution R-18-4223 Approval of an Interlocal Agreement with the Fort Worth Transportation Authority, (FWTA) for quiet zone implementation and maintenance and authorizing the city manager to execute the agreement Mayor Newton read Resolution R-18-4223 in its entirety. City Council Minutes January 16, 2018 City of Colleyville Page 6 Public Works Director Jeremy Hutt presented this item. Councilmember Dodson stated he understands quiet zones are optional at the engineer’s decision as he is aware horns are being used. Director Hutt stated the use of horns is based on a safety response and encouraged anyone with concerns for the use of horns, to please track the time of day and date and relay the information to him for discussion with the Transportation Authority. Mayor Newton opened the public hearing at 7:52 p.m. Kathy Hadley, 204 Timberline North, spoke regarding the use of horns, stating they must be using the horns for a reason. There were no others present wishing to speak and Mayor Newton closed the public hearing at 7:55 p.m. Mayor Newton explained the use and purpose of quad gates, explaining they allow trained engineers not to use horns or whistles unless there is a perceived safety issue. Councilmember Taylor made a motion to approve Resolution R-18-4223. Mayor Pro Tem Lindamood seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor 5b Resolution R-18-4224 Approval of a lease agreement for office space between the Colleyville Chamber of Commerce and the City of Colleyville and authorizing the City Manager to enter into the agreement Mayor Newton read Resolution R-18-4224 in its entirety. Mayor Newton discussed the terms of the lease agreement and stated the Chamber is important to the City’s economic development and he supports this lease to assist the Chamber in moving forward. Councilmember Taylor stated he supports the Chamber, and has since 1988, but does not support this lease agreement based on the personal conviction we are City Council Minutes January 16, 2018 City of Colleyville Page 7 fiduciaries for the employees and he does not believe in bringing in an outside third party and housing them with employees. Mayor Pro Tem Lindamood stated he supports this measure and does not believe the Chamber will be in the lease a full year, but will have the opportunity to get their legs under them and he is pleased they are going to focus on Colleyville only. Mayor Newton opened the public hearing at 8:03 p.m. Michael Hinkle-Morrison, 4012 Felps Drive, spoke in support of this item. There were no others wishing to speak and Mayor Newton closed the public hearing at 8:05 p.m. Councilmember Nakamura made a motion to approve Resolution R-18- 4224. Councilmember Wheat seconded the motion. The motion to approve carried with the following vote: Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen Nay: 1 - Mike Taylor 5c Resolution R-18-4225 Consideration of an appointment to the Planning and Zoning Commission Mayor Newton read Resolution R-18-4225 in its entirety. Mayor Newton opened the public hearing at 8:10 p.m. There was no one present wishing to speak and Mayor Newton closed the public hearing at 8:10 p.m. Councilmember Dodson made a motion to approve Resolution R-18-4225 appointing Raymond Allee to Place 2 Planning and Zoning Commission to a term expiring September 2018. Mayor Pro Tem Lindamood seconded the motion. The motion to approve carried with the following vote: Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen and Mike Taylor City Council Minutes January 16, 2018 City of Colleyville Page 8 6. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Warren Bridges, 5117 Preservation Avenue, spoke regarding drainage on his residential lot and neighborhood. Kathleen Hennessey, 5013 Stonebridge Drive, spoke regarding drainage. Kathy Hadley, 204 Timberline North, spoke regarding rain water erosion, drainage, the lit trees coming into City Hall, sidewalks, and expressed her appreciation to City Council and staff for all they do. 7. REPORTS Monthly Financial Report - December 2017 Chief Financial Officer Shereen Gendy presented the December 2017 financial report and answered questions of the City Council. Zoning Board of Adjustment Minutes - December 12, 2017 Mayor Newton asked for clarification on a variance request which was reflected in the ZBA minutes. Staff will respond directly to the Mayor. 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JANUARY 16, 2018 - READING AND PUBLIC HEARING - RESOLUTION R-18-4226 This resolution was not needed. 9. ADJOURNMENT There being no further business before the City Council, Mayor Newton adjourned the City Council meeting at 8:40 p.m. APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE 6TH DAY OF FEBRUARY 2018. Minutes taken and prepared by: Christine Loven, TRMC City Secretary