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Home My WebLink AboutLibrary Board-Agenda Packets-06/11/2018City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, June 11, 2018 6:00 p.m. Colleyville Public Library 110 Main Street 1.CALL TO ORDER 2. APPROVAL OF MINUTES April 9, 2018 3.REGULAR AGENDA ITEMS 3a Overview of the 2018 Summer Reading Program 3b Update on the Library Renovation Project 3c Discussion of Items for Future Agendas 4.REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation 5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 6.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards June 8, 2018 by 5:00 p.m. Kristi Isbell, Library Community Events Coordinator A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. Colleyville Library Board Agenda June 11, 2018 City of Colleyville Page 2 If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Library Assistant at least 48 hours in advance at 817.503.1150, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, April 9, 2018 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Molly Skinner called the meeting of the Colleyville Library Board to order at 6:05 p.m. Present Board members: Chairperson Molly Skinner, Kay Newton, Gary McPherson, Billie Tuttle, Merry Graves, Seanna Billinger, Cecilia Sublette, Mike Sexton, Ex -Officio Joan Roberts; City Staff: Library Director Mary Rodne, Library Community Events Coordinator Kristi Isbell Absent Board members: Pat Jones 2. APPROVAL OF MINUTES February 12, 2018 A motion was made by Joan Roberts and seconded by Kay Newton to approve the February 12, 2018 minutes. The motion was approved unanimously. 3. REGULAR AGENDA ITEMS 3a Overview of the 2018 Summer Reading Program Director Mary Rodne provided an update on the 2018 Summer Reading Program logo, prize room décor, balloon décor, and additional balcony features. Rodne further provided an update on Library story time programming and brochure. 3b Update on Library Spatial Reconfiguration Project Rodne reminded the Board that all components of the Library renovation would need to follow a formal bid process and that Hidell Associates Architects would finalize the documents and follow the City’s posting and timing requirements. Rodne stated that the goal would be to have the documents posted in May and the project completed in, or near, October 2018. 3c Discussion of Items for Future Agendas The next regularly scheduled meeting was tentatively set for Monday, June 12, 2018. Colleyville Library Board Minutes April 9, 2018 City of Colleyville Page 2 4. REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics for the months of February through March 2018. Discussion ensued and Rodne was asked to provide new board members with information on the various funding sources of the Library. Rodne provided an overview of the materials and programming budget and their respective funding from the City of Colleyville’s general fund and the Library and Recreation Voluntary Fund. B. Donations: Rodne stated that the Library did not receive any monetary donations February through March, 2018. C. Library Programs: Rodne described some of the STEM (Science, Technology, Engineering, and Math) items on display at the recent Texas Library Association conference and that this feature would be included in the youth services component of the Library Renovation Project. Rodne explained that the Colleyville Woman’s Club recently awarded the Library a $5,000.00 grant to purchase circulating STEM kits for patrons and additional STEM kits to be used in the Library. Rodne stated that Winter Reading Program concluded and was well received by the children. Rodne described the Pete the Cat prizes given to the children for attending programs and checking out books and the grand prizes given as a prize drawing. 4b Friends of the Colleyville Public Library Report Joan Roberts reported that the Friends have been assessing all of the Library’s withdrawn books to determine how to get funding for the items. Roberts stated that the Friends’ annual book sale (featuring many of the withdrawn items, general donations, and a donation from Barnes & Noble) was scheduled for Saturday, May 8. 4c Colleyville Public Library Foundation Report Director Mary Rodne reported that the Foundation’s next meeting was scheduled for May 14. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT Colleyville Library Board Minutes April 9, 2018 City of Colleyville Page 3 A motion was made by Kay Newton and seconded by Joan Roberts to adjourn the meeting of the Colleyville Library Board at 6:28 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE ________ DAY OF _______________ _____. Minutes taken and prepared by: City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 06/11/2018 Number Type Regular Agenda Items Department Library Title Overview of the 2018 Summer Reading Program Explanation Library Director Mary Rodne will provide an update on the 2018 Summer Reading Program, "Stomp, Chomp, READ!" City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 06/11/2018 Number Type Regular Agenda Items Department Library Title Update on the Library Renovation Project Explanation Library Director Mary Rodne will provide an update on the Colleyville Public Library Renovation Project. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 06/11/2018 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas and to confirm the next regularly scheduled meeting. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 06/11/2018 Number Type Report Department LibraryTitle Librarian's Report Explanation The reports provided are to update the Board members on the statistics for the months of April through May 2018. A. Monthly Statistics B. Donations C. Library Programs City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 06/11/2018 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 06/11/2018 Number Type Report Department Library Title Colleyville Public Library Foundation Explanation A representative from the Colleyville Public Library will provide an update and report to the Colleyville Public Library Board members.