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HomeMy WebLinkAboutLibrary Board-Agenda Packets-04/09/2018City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, April 9, 2018 6:00 p.m. Colleyville Public Library 110 Main Street  1.CALL TO ORDER 2.APPROVAL OF MINUTES February 12, 2018 3.REGULAR AGENDA ITEMS 3a Overview of the 2018 Summer Reading Program 3b Update on Library Spatial Reconfiguration Project 3c Discussion of Items for Future Agendas 4.REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 6.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards April 6, 2018  by 5:00 p.m. Kristi Isbell,  Community Events Coordinator A  quorum of  the  Colleyville  City  Council  and/or  any  other  Colleyville  Board,  Commission, or Committee may be in attendance at this meeting.  Any matter on  this agenda may, at the discretion of the governing body, be opened for public  comment and discussion. If you plan to attend this public meeting and have a disability that requires special  accommodations, please advise the Library Assistant at least 48 hours in advance  at 817.503.1150, and reasonable accommodations will be made to assist you.  City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, February 12, 2018 6:00 p.m. Colleyville Public Library 110 Main Street 1.CALL TO ORDER Chair Kay Newton called the meeting of the Colleyville Library Board to order at 6:00 p.m. Present Board members: Chairperson Kay Newton, Pat Jones, Molly Skinner, Merry Graves, Seanna Billinger, Cecilia Sublette, Mike Sexton, Ex-Officio Joan Roberts; City Staff: Library Director Mary Rodne, Library Community Events Coordinator Kristi Isbell, Architect Aaron Babcock Absent Board members: Billie Tuttle, Gary McPherson 2.APPROVAL OF MINUTES September 11, 2017 A motion was made by Molly Skinner and seconded by Seanna Billinger to approve the September 11, 2017 minutes. The motion was approved unanimously. 3.REGULAR AGENDA ITEMS 3a Introduction of new Colleyville Board members Chair Kay Newton requested board members to introduce themselves and provide background information. 3b Election of Chair and Vice-Chair A motion was made by Kay Newton and seconded by Mike Sexton to nominate Molly Skinner for Chair of the Colleyville Library Board. A motion was made by Kay Newton and seconded by Mike Sexton to nominate Seanna Billinger as Vice-Chair of the Colleyville Library Board. The motion was approved unanimously. 3c Update on the Library Spatial Reconfiguration Project Aaron Babcock, of Hidell and Associates Architects, gave an overview of the Colleyville Public Library Long-Range Plan and presented an update on the Library Spatial Reconfiguration Project. Babcock stated the Library Spatial Reconfiguration Project would: 1) adjust collection allocation by decreasing the size of areas not circulating Colleyville Library Board Minutes February 12, 2018 City of Colleyville Page 2 well and allowing more space for areas with a trend of high circulation, 2) reallocate space in order to have a variety of seating for patrons with different needs, and 3) adjust spacing and layout of the general floor plan to make navigation of the Library more user friendly Babcock displayed and explained potential changes to the first floor including: new layout, different types of seating (booth, pod, lounge), mobile shelving, furniture adjustments to the first floor meeting room, increased signage and visual cues, carpet replacement, and additional lighting and electricity. Babcock displayed and explained potential changes to the second floor including: a new layout resulting in a Toddler Zone and a separate area for older kids with activity tables for each, expansion of the popular AWE computer collection, mobile tables and chairs, the addition of lounge seating in front of the meeting rooms, and increased lighting and electricity. Babcock also explained the update and relocation of the self-check machines and additional lighting in the meeting rooms. Babcock stated that the proposed updates to the Library Spatial Reconfiguration Project would be presented to City Council on February 20, 2018 during the Worksession. Babcock explained the timing of the Project, with consideration to the bid process and the space needed for the Summer Reading Program, and the total Project cost estimate of $530,000.00. Mike Sexton questioned the source of funding for the Project. Mary Rodne explained that funding had already been approved in the FY2018 Colleyville Economic Development Corporation (CEDC) budget. 3d Review of Colleyville Library Board Bylaws Director Mary Rodne stated that Library Board Bylaws were included, annually, for member review. Rodne reminded the Board of the importance of adhering to meeting attendance guidelines outlined in Section 2.6 and described the general frequency of Library Board meetings. 3e Update on cloudLibrary and the cloudLink Rodne provided background information on the Library’s digital material catalog from the first agreement with Overdrive to the current agreement with Bibliotecha’s cloudLibrary. Rodne explained that the cloudLink agreement has allowed libraries to share digital content with other libraries. Rodne stated the cloudLink agreement now includes 17 Texas public libraries and over 100,000 digital items. Rodne explained that, additionally, this agreement includes a “pay per use” feat ure that has increased the number of items included in our catalog without paying the full purchase price. Rodne referenced the Library’s statistics regarding digital usage as an indicator of the popularity and increased usage of digital materials. Colleyville Library Board Minutes February 12, 2018 City of Colleyville Page 3 4.REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics for the months of September 2017 through January 2018. B. Donations: Rodne stated that the Library had received a total of $4,287.31 in December 2017 and January 2018. In December, the Library received $100.00 from James and Sharon Schide; $52.31 from the Friends of the Colleyville Public Library; $200.00 from William and Nancy Bowen; $100.00 from David and Pam Brandt; and, $1000.00 from Jerome Obinabo. In January, the Library received $500.00 from the Friends of the Colleyville Public Library for Summer Reading 2018 Grand Prizes; $1,000.00 from Ann Maddux for e-Audio or CD Books; $335.00 from a local book club; and, $1,000.00 from the Colleyville Lions Club for the purchase of large print fiction. C. Programs: Rodne provided an update on the Pete the Cat themed Winter Reading Program which would include incentives for Story Time attendance and checking out books. Rodne gave introductory details for the upcoming dinosaur-themed Summer Reading Program and stated that performers had been booked for the full Program. 4b Friends of the Colleyville Public Library Report President Joan Roberts provided an introduction to the mission of the Friends of the Colleyville Public Library. Roberts explained their fundraising efforts through the collection and resale of donated books and that funds raised support Library programs and the Reconfiguration Project. Roberts stated that the annual Friends Book Sale had been scheduled for April 28, 2018, in addition to two sales scheduled onsite of the new Colleyville Farmers’ Market. 4c Colleyville Public Library Foundation Report President Pat Jones provided an introduction to the mission of the Colleyville Library Foundation with recognition of the Glaser Family Foundation for their 15 years of support of the Summer Reading Program; the Foundation’s participation in the North Texas Giving Day; and, the Foundation’s participation in Amazon Smile. 5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. Colleyville Library Board Minutes February 12, 2018 City of Colleyville Page 4 6.ADJOURNMENT A motion was made by Joan Roberts and seconded by Kay Newton to adjourn the meeting of the Colleyville Library Board at 7:40 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE ________ DAY OF _______________ _____. Minutes taken and prepared by: Kristi Isbell Library Community Events Coordinator City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 04/09/2018 Number Type Regular Agenda Items Department Library Title Overview of the 2018 Summer Reading Program Explanation Library Director Mary Rodne will provide an overview of the 2018 Summer Reading Program, "Stomp, Chomp, READ!" City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 04/09/2018 Number Type Regular Agenda Items Department Library Title Update on Library Spatial Reconfiguration Project Explanation Library Director, Mary Rodne, will provide an update on the Library Spatial Reconfiguration Project. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 04/09/2018 Number Type Regular Agenda Items Department Library Title Discussion of Items for Future Agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas, and to confirm the next regularly scheduled meeting date. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 04/09/2018 Number Type Report Department LibraryTitle Librarian's Report Explanation The reports provided are to update the Board members on the statistics for the months of February through March 2018. A. Monthly Statistics B. Donations C. Library Programs Attachments 1.Library Statistics - February thru March 2018 2.Volunteer Hours Summary - FY2017-2018 February 2018 February 2017 % Change (+/-) Current YTD Last Year to Date % Change (+/-) 8,174 6,574 24%35,070 34,423 2% Gate Count 7,698 6,241 23%32,864 32,701 0% Cloud Library Activity 393 283 39%1,793 1,332 35% 83 73 14%413 463 -11% 26,047 28,316 -8%125,800 137,733 -9% 243.00 281.00 -14%1,353.00 1,426.00 -5% 44.00 105.00 -58%408.75 319.88 28% 75 65 15%295 261 13% 1,246 1,317 -5%9,110 8,248 10% Users Users 78 25 212%452 103 339% 200 228 -12%1,130 1,135 0% 55 67 -18%273 306 -11% 17,783 16,213 10%86,230 77,481 11% Cloud Library 3,234 885 265%15,171 4,595 230% 418 410 2%2,017 1,940 4% 39 88 -56%337 429 -21% -800 240 -433%75,403 80,789 -7% $1,398.95 $1,374.09 2%$7,580.00 $7,655.64 -1% COLLECTION LIBRARY RECEIPTS Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Zinio OneClickdigital Children COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COMPUTER USE REPORT TO LIBRARY BOARD/FEBRUARY 2018 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE March 2018 March 2017 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 9,738 7,380 32%44,808 41,803 7% Gate Count 9,213 7,028 31%42,077 39,729 6% Cloud Library Activity 436 271 61%2,229 1,603 39% 89 81 10%502 471 7% 29,310 31,800 -8%155,110 169,533 -9% 309.00 128.00 141%1,662.00 1,554.00 7% 130.00 124.00 5%538.75 444.13 21% 73 76 -4%368 337 9% 1,437 1,532 -6%10,547 9,780 8% Users Users 146 19 668%598 122 390% 381 243 57%1,963 1,378 42% 62 53 17%335 359 -7% 19,216 18,659 3%105,443 96,140 10% Cloud Library 3,444 969 255%18,615 5,564 235% 346 395 -12%2,363 2,335 1% 53 97 -45%390 526 -26% -1,091 311 -451%74,312 81,100 -8% $1,334.66 $1,554.33 -14%$8,914.66 $9,209.97 -3% PROGRAM ATTENDANCE OneClickdigital LIBRARY RECEIPTS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Zinio COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS COLLECTION COMPUTER USE REPORT TO LIBRARY BOARD/MARCH 2018 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 2.00 1 2.00 1 4.00 2 55.00 14 0.00 0 63 18 November 0.00 0 11.75 3 0.00 0 51.75 16 0.00 0 64 19 December 0.00 0 10.25 2 111.00 33 50.50 13 12.00 1 184 49 January 0.00 0 0.00 0 0.00 0 54.75 15 0.00 0 55 15 February 0.00 0 1.00 1 0.00 0 37.50 10 5.75 1 44 12 March 8.50 2 3.00 2 0.00 0 114.00 32 4.00 2 130 38 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 FY Total 11 3 28.00 9 115.00 35 363.50 100 21.75 4 538.75 151 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2017-2018 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 04/09/2018 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 04/09/2018 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library Foundation will provide an update and report to the Colleyville Public Library Board members.