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City of Colleyville
Agenda
City Council
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, February 16, 2010
CITY COUNCIL CHAMBERS
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
PC-1 Discussion of a proposal to reexamine the SH26 reconstruction project
PC-2 Presentation of the preliminary interior design plan for the Colleyville
Center Renovation Project
PC-3 Presentation of the Monthly Financial Report -January 2010
PC-4 Presentation of the Quarterly Investment Report
PC-5 Fiscal Year 2010 (FY 2010) Work Plan Update
PC-6 Discussion of the February 16, 2010, City Council meeting regular
agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.071 -Legal -Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Sec. 551.071 - Legal - Discussion of pending Litigation - Rischon
Development Corporation v. City of Colleyville
Sec. 551.071 - Legal - Discussion of pending litigation - Barbara
Andrews v. City of Colleyville
Sec. 551.071 -Legal -Consultation with attorney to receive confidential
advice regarding gas well drilling ordinance and regulations
Sec. 551.087 - Economic Development - Discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay or expand within the City
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City Council Agenda February 16, 2010
INVOCATION: Pastor Matt Fogle, Compass Christian Church
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution
R-10-3203
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Presentation - In recognition of employees' years of service
Presentation - In recognition of employees' achievements
Proclamation - In recognition of Severe Weather Awareness Week,
February 21-27, 2010 - Andrea Renegar, Emergency Management
Coordinator
4. CONSENT: READING AND PUBLIC HEARING -Resolution R-10-3204
4a Approval of the minutes of the regular City Council meeting of February
2, 2010
4b Approval of a bid for bank depository services with Wells Fargo
5. ORDINANCE(S):
SECOND READING AND PUBLIC HEARING
5a 0-10-1742 Approval of amendments to Chapter 7 -Sign Regulations of the Land
Development Code, Case GC09-020
6. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
6a 0-10-1744 Approval of a Special Use Permit for vehicle sales and paint and body
shop on Lot 2A, Block 1 of the D&W Addition located at 6800 Colleyville
Boulevard, Case ZC09-018
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
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City Council Agenda February 16, 2010
8. REPORTS:
Sign Board of Appeals Minutes -March 10, 2009
Planning and Zoning Commission Minutes -January 25, 2010
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF FEBRUARY 16,
2010 -Reading and Public Hearing -Resolution R-10-3205
10. ADJOURNMENT:
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday,
February 12, 2010, by 5:00 p
Cynthia Singleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for public
comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 3 Printed on 2/12/2010
~~~ ~~~ City of Colleyville 100 Main Street
(~ r~ Colleyville, Texas 76034
City Council Minutes 817.503.1000
~.~= www.col leyville.com
City Council
Tuesday, February 16, 2010
CITY COUNCIL CHAMBERS
The Pre Council meeting of the Colleyville City Council was called to
order by Mayor David Kelly on February 16, 2010, at 6:08 p.m.
ROLL CALL: Councilmembers Carol Wollin, Michael Muhm, Stan
Hall, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were
present. Mayor David Kelly, City Manager Jennifer Fadden,
Assistant City Manager and Chief Financial Officer Terry Leake,
Strategic Services Manager Kelly Cooper, Police Chief Steve Dye,
Fire Chief Russell Shelley, Public Works Director Steve Chutchian,
City Engineer Jeremy Hutt, Community Development Director Ron
Ruthven, Library Director Mary Rodne, Human Resources Manager
Elise Welborn, Finance Manager Karen Hines, Economic
Development Director Marty Wieder, Colleyville Center Manager Lin
Przybyl, Communications Director Mona Gandy, Parks and
Recreation Director Monica Walsh, Management Assistant Christine
Loven, Information Services Manager Chris Pena, City Attorney
Matthew Boyle and City Secretary Cynthia Singleton were also
present.
PC-1 Discussion of a proposal to reexamine the SH26 reconstruction project
Economic Development Director Marty Wieder spoke regarding the
overlay district effort, the findings of the Overlay District Focus Group,
the impact of the SH26 reconstruction project on economic development
and introduced Mr. Scott Polikov of Gateway Planning Group.
Mr. Polikov introduced Mr. Brian Shamburger of Kimley-Horn and
Associates, Inc., and spoke regarding TxDOT's design criteria of owned
or funded roadways and the communities goals within those corridors,
the previous and current TxDOT Project Development Process, and the
proposed development and structure of a new partnership between the
City and TxDOT for the SH26 reconstruction project and answered
questions of the City Council
There was general discussion regarding the timeline for a new
partnership process, funding resources, SH26 pedestrian element and
the impact of the proposed study on the SH26 reconstruction project
TxDOT priority list.
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Assistant City Manager and Chief Financial Officer Terry Leake reported
the City Attorney approved the Tax Increment Financing District (TIF)
earned interest income as a funding source for the proposed study by
the Gateway Planning Group.
Discussion continued regarding the status of plans for the overlay
district.
City Council determined staff should proceeed with the study.
City Manager Jennifer Fadden stated staff has effectively set the Overlay
District piece to the side because what was heard from the development
community and citizens is the roadway is the problem, and must be
addressed before any other intitiative can succeed.
PC-2 Presentation of the preliminary interior design plan for the Colleyville
Center Renovation Project
Colleyville Center Manager Lin Przybyl stated Mr. Tom McCarty of LBL
Architects and Ms. Carol Demlow of Demlow Interiors will provide an
update of the Colleyville Center renovation project. Ms. Przybyl further
stated Colleyville Center Advisory Committee Chair Mark Johnson would
like to speak briefly after the presentation.
Mr. McCarty and Ms. Demlow presented the interior design status and
interior color palette for the Colleyville Center renovation, stated all
materials, with the exception of the floor tile, are low odor emission and
green guard certified and answered questions of the City Council.
There was general discussion regarding the audio and visual system,
outside lighting and flooring pattern.
City Council determined staff should proceed with the interior design
plan with the alternate floor pattern.
Mr. Mark Johnson, Chairman, Colleyville Center Advisory Committee,
expressed appreciation to City Council for support of the project .
PC-3 Presentation of the Monthly Financial Report -January 2010
There was no discussion of this item.
PC-4 Presentation of the Quarterly Investment Report
There was no discussion of this item.
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City Council City Council Minutes February 16, 2010
PC-5 Fiscal Year 2010 (FY 2010) Work Plan Update
There was no discussion of this item.
PC-6 Discussion of the February 16, 2010, City Council meeting regular
agenda items
Mayor Kelly announced Executive Session would convene after the
regular City Council meeting.
It was determined the Fiscal Year 2010 Work Plan would be presented
at the March 3, 2010 Pre Council meeting.
Mayor Kelly stated the bank depository services were bid and Wells
Fargo Bank met all of the criteria and offered the lowest price for total
banking.
Mayor Kelly adjourned the Pre Council meeting at 7:35 p.m.
The regular meeting of the Colleyville City Council was called to order by
Mayor David Kelly on February 16, 2010, at 7:42 p.m.
ROLL CALL: Councilmembers Carol Wollin, Michael Muhm, Stan
Hall, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were
present. Mayor David Kelly, City Manager Jennifer Fadden,
Assistant City Manager and Chief Financial Officer Terry Leake,
Strategic Services Manager Kelly Cooper, Police Chief Steve Dye,
Fire Chief Russell Shelley, Public Works Director Steve Chutchian,
City Engineer Jeremy Hutt, Community Development Director Ron
Ruthven, Library Director Mary Rodne, Human Resources Manager
Elise Welborn, Finance Manager Karen Hines, Economic
Development Director Marty Wieder, Colleyville Center Manager Lin
Przybyl, Communications Director Mona Gandy, Parks and
Recreation Director Monica Walsh, Management Assistant Christine
Loven, Information Services Manager Chris Pena, City Attorney
Matthew Boyle and City Secretary Cynthia Singleton were also
present.
INVOCATION: Pastor Matt Fogle, Compass Christian Church
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY
RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution
R-10-3203
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City Council City Council Minutes February 16, 2010
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS
Councilmember Wollin announced the Fourth Thursday Author's Series,
sponsored by the Friends of the Colleyville Public Library, will be held
February 25, 2010, at 6:30 p.m. at the Colleyville Public Library. The
speaker and author, Linda McCune Roe, published Mistaken Angels and
will be available for book sales and autographs after the presentation.
Councilmember Wollin announced work on the DFW Connector project
has begun and involves construction along SH121 and SH114, and
additional information and road updates may be accessed at
www. d fwco n n e cto r. co m.
Councilmember Taylor expressed appreciation to public safety staff for
responding quickly and efficiently to the citizens during the recent
snowstorm and power outage.
Mayor Kelly expressed appreciation to Fire and Police personnnel for a
stellar job of responding to citizens during the snowstorm.
Mayor Kelly announced the City will assist citizens with a
post-snowstorm clean-up on Saturday, February 20, 2010. All trees and
brush must be cut to a maximum length of 15 feet and individual limbs,
roots and stumps must not weigh more than 150 pounds to be picked up
by the waste management provider, IESI.
Mayor Kelly stated the Colleyville Police Department is seeking
cooperation from citizens to eliminate car burglaries by reinstating the
"Stop Thief' Burglary of Motor Vehicle Prevention Program. Police ask
that all valuables be removed from vehicles and the "Stop Thief' placard,
which may be obtained at the Justice Center, be hung on the rearview
mirror.
Mayor Kelly recognized Sara Shircliff, Assistant, Colleyville Public
Library, and Jennifer Fadden, City Manager, for one year of service and
expressed appreciation for their work and dedication.
Mayor Kelly recognized Troy Gray, Engineering Technician, Engineering
Department, for 15 years of service.
Mayor Kelly presented a Proclamation, in recognition of Severe Weather
Awareness Week, to Andrea Renegar, Emergency Management
Coordinator.
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City Council City Council Minutes February 16, 2010
Ms. Renegar provided information regarding severe weather safety tips
and the CodeRed system and outdoor warning sirens.
Mayor Kelly commended Ms. Renegar for managing the emergency
management center and providing support to the dispatchers during the
recent snowstorm.
Mayor Kelly recognized Mike Almay and Troy Crawford, Parks and
Recreation Department, for receiving the Excellence in Maintenance
Award from the Texas Recreation and Park Society.
Mayor Kelly recognized Troy Crawford, Parks Supervisor, for receiving
certification as a Certifed Professional Turf Grass Manager from the
Texas Turfgrass Association.
Mayor Kelly recognized Jeremy Hutt, Senior Project Engineer, for
receiving the Professional Engineering License from -the Texas Board of
Professional Engineers.
Mayor Kelly recognized Monica Sue Walsh, Parks and Recreation
Director, for receiving the Professional Achievement and Excellence
Award from the University of North Texas.
Mayor Kelly recognized Elise Welborn, Human Resources Manager, for
receiving the Professional in Human Resources Certification from the HR
Certification Institute.
4. CONSENT: READING AND PUBLIC HEARING -Resolution R-10-3204
4a Approval of the minutes of the regular City Council meeting of February
2, 2010
4b Approval of a bid for bank depository services with Wells Fargo
Mayor Kelly read Resolution R-10-3204 in its entirety.
Mayor Kelly opened the public hearing.
There was no one present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
Councilmember Wollin moved to approve Resolution R-10-3204.
Mayor Pro Tem Ayers seconded the motion.
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The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
5. ORDINANCE(S):
SECOND READING AND PUBLIC HEARING
5a 0-10-1742 Approval of amendments to Chapter 7 - Sign Regulations of the Land
Development Code, Case GC09-020
Mayor Kelly read the caption of Ordinance 0-10-1742.
Community Development Director Ron Ruthven stated on February 2,
2010, the City Council voted to continue this item, reviewed the changes
to the proposed ordinance and stated staff recommends approval.
Mayor Kelly opened the public hearing.
Ms. Judith Henkels, 76 Casa Lane, spoke regarding the regulations
related to non-profit civic organizations, the proposed size of the stake
sign, timeline for removal of the signs and cost of replacing signs.
There were no others present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
There was general discussion regarding the timing of the ordinance.
Councilmember Muhm asked if the City has the ability to regulate
county, state or federal political signs.
City Attorney Matthew Boyle stated, "The better way to ask that is to
really focus on the kinds of political signs, because the Local
Government Code, when it enables you to adopt sign regulations,
specifically, exempts out political signs and says, so long as it does not
break these barriors, which are consistent with the way it is defined and
limited in the current draft ordinance, there is nothing else you can do
with it. So, effectively, what staff has attempted to do, is to take those
provisions out of the Local Government Code and mirrior them within
your ordinance. So it is the same, no matter which office they are
running for."
Discussion continued regarding the size of the stake and banner signs,
the Sign Board of Appeals variance process, aphase-in approach of
sign regulations, a uniform standard for signs and number of allowable
signs.
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Mayor Kelly reopened the public hearing to allow a citizen to speak
concerning this item.
Ms. Suzanne Harrington, 4000 Southwood, expressed appreciation to
the City Council for the deliberation of this item and for the policy related
to real estate signs and spoke regarding the income generated from the
Colleyville Woman's Club sponsorship signs and requested a telephone
number and web site information be allowed on pole banner signs.
There were no others present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
Mayor Kelly moved to approve Ordinance 0-10-1742, with the
amendments that the community special events stake signs conform to
the political sign size, that pole banner signs for community special
events may include a telephone number and web site address and there
will be a 30 month phase-in time period.
Councilmember Taylor seconded the motion.
Mayor Kelly made a friendly amendment to remove the phase-in time
period from the motion.
Councilmember Taylor accepted the friendly amendment.
Discussion ensued regarding the sign variance process and application
fee.
Mayor Kelly made a friendly amendment to include aphase-in time
period for the banner sign regulations effective June 30, 2012.
Councilmember Taylor accepted the friendly amendment.
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
6. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
6a 0-10-1744 Approval of a Special Use Permit for vehicle sales and paint and body
shop on Lot 2A, Block 1 of the D&W Addition located at 6800 Colleyville
Boulevard, Case ZC09-018
Mayor Kelly read the caption of Ordinance 0-10-1744.
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City Council City Council Minutes February 16, 2010
Community Development Director Ron Ruthven reviewed the request for
a Special Use Permit for vehicle sales and paint and body shop and
stated the Planning and Zoning Commission recommended approval
and staff recommends approval subject to conditions in the proposed
ordinance.
Mayor Kelly opened the public hearing.
Mr. Tommy Snyder, 124 Montreal, Hurst, Texas, applicant, provided
information regarding the proposed business.
There were no others present wishing to speak concerning this item and
Mayor Kelly closed the public hearing.
There was discussion regarding the location of the paint booth and
filtration system, vehicle showroom, potential sales tax revenue, noise
volume and security system.
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There was no one present wishing to speak concerning this item.
8. REPORTS:
Sign Board of Appeals Minutes -March 10, 2009
Planning and Zoning Commission Minutes -January 25, 2010
There was no discussion of this item.
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION
RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF FEBRUARY 16,
2010 -Reading and Public Hearing -Resolution R-10-3205
This resolution was not needed.
Mayor Kelly recessed the regular meeting at 8:54 p.m. to convene
Executive Session.
1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter
551, Subchapter D
Sec. 551.071 -Legal -Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
City of Colleyville Page 8 Printed on 3/4/2010
City Council City Council Minutes February 16, 2010
Sec. 551.071 - Legal - Discussion of pending litigation - Rischon
Development Corporation v. City of Colleyville
Sec. 551.071 - Legal - Discussion of pending litigation - Barbara
Andrews v. City of Colleyville
Sec. 551.071 -Legal -Consultation with attorney to .receive confidential
advice regarding gas well drilling ordinance and regulations
Sec. 551.087 - Economic Development - Discuss and deliberate
commercial and financial information received from business prospects
the City seeks to have locate, stay or expand within the City
Mayor Kelly explained that the Executive Session had been called in
accordance with the Texas Government Code Chapter 551, Subchapter
D, Section 551.071, Legal, and Section 551.087, Economic
Development. He further explained that there would be no decisions
made or action taken during this time.
Mayor Kelly adjourned Executive Session at 9:21 p.m.
10. ADJOURNMENT:
There being no further business before the City Council, Councilmember
Muhm moved to adjourn.
Councilmember Hart seconded the motion.
The motion carried by the following vote:
Aye: 7 -David Kelly, Carol Wollin, Michael Muhm, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
Mayor Kelly adjourned the meeting at 9:22 p.m.
APPROVED BY A VOTE OF __~~ AYES, _~ YS AND O
ABSTENTIONS ON THIS THE ~_ DAY OF 2010.
Minutest en and pre v
Cynthi mgleton, TRMC, CMC
City Secretary
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