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HomeMy WebLinkAboutLibrary Board-Agenda Packets-2/8/2010cap ' u/ 'rr~a~ PUBLIC NOTICE COLLEYVILLE PUBLIC LIBRARY BOARD AGENDA FEBRUARY 8, 2010 7:00 P.M. COLLEYVILLE PUBLIC LIBRARY 110 MAIN STREET I. Call to Order II. Approval of the January 11, 2010 Minutes III. Librarian's Report - A. Monthly Statistics B. Donations C. Library Programs 1. Winter/Spring Programs 2. Summer Reading Program IV. Community Project Presentation -Girl Scout Troop 1416 V. North Texas Regional Library System Assembly Meeting Report VI. North Texas Conference for Library Supporters Conference Update VII. Colleyville Public Library Vision Fair VIII. Colleyville Public Library Spatial Reorganization Project Update IX. Friends of the Colleyville Public Library Report X. Colleyville Public Library Foundation Report XI. Next Meeting Date XII. Citizen Comments* XIII. Adjournment (;it ' t~/ A• ~.~+ "`(This time is allocated for citizens to informally address the Board on matters on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that this notice was posted on the bulletin boards at City Hall on Thursday, February 4, 2010, at 5:00 p.m. t ip • '~'~^-~••i Mary E. Rodne Library Director COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES January 11, 2010 I. CALL TO ORDER -Chair Jerome Davis called the meeting of the Colleyville Public Library Board to order at 7:01 p.m. ROLL CALL -Members present: Pat Jones, Karen Birkes, Thad Bolline, Jerome Davis, Billie Tuttle, Mary Alice Rippe and Nancy Bowen Alternates Present: Amy Dowell Alternates Absent: Linda Bond Ex-Officio Members Present: Kay Newton and Cecilia Monacelli Ex-Officio Members Absent: Steve Banta, Dr. Larry Darlage, Mayor David Kelly, Jorge Rodriguez and Mary Smith Staff present: Terry Leake, Mary Rodne and Erica Gill II. APPROVAL OF OCTOBER 12, 2009 MINUTES - A motion was made by Nancy Bowen and seconded by Pat Jones to approve the October 12, 2009 Minutes as presented. Motion approved unanimously. III. LIBRARIAN'S REPORT A. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics for October, November and December. Patrons had checked out a total of 54,202 items, 186 Colleyville residents registered for library cards, library patron visits totaled 22,515, attendance for programs totaled 3,201 and volunteer hours totaled 586.50 hours. Rodne noted that the total circulation of library materials this year was 15% higher than the total circulation of library materials last year at this time. B. Donations Director Rodne reported that the Library had received a total of $992.87 in donations in October and November. In October, the donations included: $28.00 from J.W. Stonis in memory of Julia Stonis for the Library's Adopt- A-Magazine program; and $500 from a Colleyville Public Library Supporter for the Library's Adopt-A-Magazine program. In November, donations included: $94.87 from Nancy and Dennis Eytcheson for the Library's Adopt-A-Magazine program; $100 from Jerry and Lorine Rayburn for the purchase of books in memory of William S. West and Daniel Pontes; $20 from Sharon Owsen for the purchase of books; and $250 from the Colleyville Lions Club for the purchase of large print books and large print magazines. C. Library Programs 1. Holiday Open House Director Rodne reported that the Library's third Holiday Open House event held on December 12, 2009, had been very successful and well received by the 490 who attended the event. 2. Winter/Spring Director Rodne announced that registration for Youth Services Winter/Spring 2010 Programs was starting on January 18, and that the programs would be starting the week of January 25, 2010. Youth Services Winter/Spring 2010 Program brochures were distributed for review and discussion. It was noted that the popular monthly LEGO Mania program was going to be offered again this program session. Rodne also presented an update on the Library's 2010 Summer Reading Program, Bank on Books! IV. DISCUSSION OF THE COLLEYVILLE PUBLIC LIBRARY SPATIAL REORGANIZATION PROJECT Library Director Rodne presented an update on the Colleyville Public Library Spatial Reorganization project, and introduced Bill Hidell of Hidell Associates Architects. Hidell opened with an overview of the Hidell Associates Architectural firm, and reported that their firm had started to work on the Schematic Design for the Library's Spatial Reorganization project. Hidell explained that his purpose in coming to the meeting was to seek input from the Library Board to insure that the design reflected what they wanted to accomplish and opened the floor for discussion. Hidell then facilitated the discussion to identify the activities, as well as the look and feel, of the Colleyville Public Library in the future; defining its services, collections, programs, spaces, identity and value in the community. Hidell concluded with a timeline for the completion of the project. V. DISCUSSION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD 2010 MEETING DATE SCHEDULE Director Rodne distributed the 2010 Library Board meeting schedule for review and discussion. Consensus of the Board was that regular meetings be held monthly as scheduled except for the months of July and December. The Board agreed not to hold meetings these months unless needed. VI. COLLEYVILLE PUBLIC LIBRARY ACCESSIBILITY PILOT PROJECT Director Rodne provided an update on the Accessibility Pilot Project and the Vision Fair that the Colleyville Public Library and the Colleyville Lions Club were co-sponsoring on Saturday, March 6, 2010. It was noted that the fair would feature vendors to help persons with vision impairment. VII. NORTH TEXAS CONFERENCE FOR LIBRARY SUPPORTERS Director Mary Rodne reported that she was serving again on the planning committee for the second Annual North Texas Conference for Library Supporters, scheduled to be held on Saturday, February 13, 2010, at the Lockheed Martin Recreation Area (LMRA) in southwest Fort Worth. Rodne noted that the Conference was designed for members of Library Boards; Friends of the Library and Library Foundations; Library Volunteers and Library Staff who work with any of these organizations. Rodne reported that the conference theme for 2010 was "The Future of Libraries", and that the keynote speaker was going to be Anita Duckor, President of Duckor & Associates, Inc. Rodne added that Duckor's presentations would be focusing on strategic planning for libraries and keeping libraries alive in the 21St century. Additionally, it was announced that Anita Duckor would be the featured speaker at a dinner at the Courtyard Marriott in southwest Fort Worth on Friday, February 12, 2010, from 6:30 p.m. - 9:00 p.m. Rodne also noted that at the Conference on Saturday, February 13, 2009, she and Sunny Lindsey, Geographic Information Systems Coordinator from the City of Colleyville, would be presenting two sessions entitled, Where in the World Are Our Patrons"? Rodne concluded that the conference would be very educational and encouraged everyone to attend. VIII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Kay Newton opened with an update on the used book sale activities of the Friends of the Library. Newton noted that the Friends were continuing to work with the company called Texas Book Consignments to sell donated books online, and announced that one of the Library's donated books had been sold by this company online for $1, 110. Newton also reported that the Friends were planning to hold their annual used book sale on May 1, 2010, on the second floor of the Library. In conclusion, Newton reported that the Friends had finalized plans for the 2010 Fourth Thursday Author Series, and presented an overview of the local authors to be featured. Additionally, Newton noted that all programs would be held on the second floor of the Library at 6:30 p.m. IX. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Cecilia Monacelli reported that the third annual Race to Read held on November 7, 2009, had turned out to be a very successful fundraising event in which 480 runners had participated, and noted that $15,000 in revenues from this event would be donated to the Colleyville Public Library for the purchase of a 3-M Staff Workstation. Monacelli also noted that the Foundation annual appeal letter had been sent out and that the donations generated from this appeal had been designated for the Library's Second Floor Expansion Project. In conclusion, Monacelli announced that Pat Jones had been nominated for the Colleyville Area Chamber of Commerce Citizen of the Year Award on behalf of the Colleyville Public Library Foundation. Monacelli added that the winner would be announced at the Chamber's Annual Awards Banquet on February 5, 2010, and invited everyone to attend. X. NEXT MEETING DATE Chair Jerome Davis announced that the next Library Board Meeting would be held on February 8, 2010 at 7:00 p.m. in the Library. XI. SUGGESTED ITEMS FOR FUTURE MEETINGS It was noted that Girl Scout Troop 1416 would be presenting a final report on the project they had completed for the Colleyville Public Library at the February 8, 2010 Library Board Meeting. XII. CITIZEN COMMENTS None XIII. ADJOURN: A motion was made by Pat Jones and seconded by Karen Birkes to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 8:47 p.m. M ~ O ~ ti td M 1~ <") r ~ p N ti t0 N ~ ~ ~ I~R !A EA !!~ t 1 O 1~ ~ O ~ . N E9 E9 E9 MEfl fR ~, C O O O O O O 00 00 ~ -tea h ti ~° °o ~ ~` , jp ~ fR FR r fA ~ L ~ ~ = U O Z v ~ °o °o ~ ~ ~ ~ ~ ~ ~ m O ~ J ~ ° ° ° ° ° o o o o o V ~ N ~ ~ f+9 ~ N ~ J W c ,~ ~, ~, ~, 0 N Q. W Q N °o °o °o, °o ~°. ~ ~ ~ ~ W W to ~ ~ ~ 6~ ~ ~ ~ a ~ _ ~ U J N u. w ~ o M o ~ u~ M o ~ ~ p M I~ M aD N a V ~ ~ ~ ~ ~ W ..I N ~a o° °o °o o° °c O , , N V ~ Ooo Oho m ~ 0) N , ~ M 0 01 ~ 0) = O ~ M 0 0 00 ~ ~ Q EA FR fA EA ~ ~ ~ti ~ ~ N ~ O 0 0 M 4? ~ a '~ ~ ~ n cOOO °~' 7 ~ 0~ 0) r r ER r ~ W -~ y ~ GA EA ER ~ J J ~ ? ~ L L d L d d ~ ~ E E ~ i6 = s y 3 ~' _ = R o ° ~ ~ ~ z o ~ ~ a ~ ~ a n ~ 00 ~o v N U c~ ` N y w O ~ ~ d' [t . 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O O N 'a N 'a L Y O m d ~ d ~[ d O E a W ~ ~ W W ~ N W L m d ~ ~ a 3 a ~ v 3 ~ 3 m 3 3 $ y :° ° N ~ x o ~ 0 3 /J O ~ N t d d v `y t ~. p V V t a L LL a t6 C a a ~ d m O Z o m ~ C ; ._ N "' .6 J Z } H U ~ J 3 ~ d 3 ' ° S a w a a~ ~ L °a~ ° a 3 £ a E ° d e`a ~ ~ ¢ W = O ~ z o ~ z _ v ' a ` ~ ` w 3 ' z ~ ° m g a i z n a ° v ~ o a a a m x u i a -~ ~ O ~ O ~ O ~ O O O O ~ O O O O O O O O O ~ ~ O O O O O O O O O ~ N ~ ~ ~ I~ H J a~ ~ ~ O N ~' U `~ N ~ ~ n W W H ~ ~ / y J O O ti ~ O N ~ MM O U N ~ ~ M O ~ W r N J ~ N ~,. J = O V ° ° o ° ° o o o o Z o 0 0 0 0 a W w w z ~. ~ ~ W O V ~ W O O O O O O O O O O ~_ ~ 00 CO ~ d0 M ~ O J ~ J V ~ w ~ ~ u' °o r ° Z ~°,~ ~ cM of c J ~ ~ O O ~ W r Q ~ ~ _i '.~ _ ` ` ~ M~~ W Z L U C ~ ~ N ~ j i U - ~ 3 ~ H O Z ~ ~ Il ~ Q ~ ~ ~ Q Cq u. 4I6; Fina/ Intro: Girl Scout Troop 1416 was searching for a community project to earn the silver award. We realized that the Colleyville Public Library was in need of teen outreach. Since our troop is made up of teenage girls, this seemed like a perfect opportunity, and we wanted to help. Mary Rodney, the Library Director, had asked us to form a Teen Advisory Council for the library. Our first meeting as the teen council, we found out that the library conducted a survey to learn what Colieyville residents wanted from the library. Reading the report, we discovered that very few teens were surveyed, therefore under-represented in the overall results. As the teen advisory board, we saw this under-representation as an opportunity for us to conduct our own survey to find out what teens in the Colleyville area want in a Public Library. This report summarizes our findings. We would all like to thank everyone at the library for the opportunity, and we hope that our results will help to make a difference in the library. Approach: We read through the Colleyville Public Library Spatial Reorganization Plan (October 2008) and modeled our survey after the one included in the final report. We wanted to follow and stay on track with the library's overall expansion and objectives for the future. Therefore, our focus of the survey was to get ideas from our peers on how to make the library teen friendly. So, we started with the basic survey and modified some of the questions to best relate to our audience. Our next step was to work with Ms. Rodney and the Colleyville Public Library Board members to review our modified survey and include questions that we may have forgotten. After incorporating their suggestions, we received the green light to distribute the surveys. Approach cont. How we conducted the survey: 1. We designed the survey using survey.com 2. We published the survey on gstroop1416wikispaces.com for results to be submitted online. 3. We learned that Cross Timbers Middle School was hosting a community awareness fair, and we thought that this would ~ a good opportunity for us to advertise our project and have teens fill out our surveys. 4. In order to get High School input, we requested teachers in the English department of Grapevine High School to distribute and collect completed surveys from their students. 5. Lastly, we left surveys at the Colleyville Public Library to survey teens who visit the library. How we compiled the results: We set deadlines for getting our completed surveys back and received all the results by mid-June. We created an Excel spreadsheet and made a field for each possible response on the survey. Having all the data on a spreadsheet allowed us to analyze what teens want from their library. Conclusion: Reviewing our overall results, we found several reasons why teens do not frequent the library. The top reason why students our age do not visit the library is because they claim they do not have the time (see question 4). Tied for second, these students don't visit the library because they buy books from a local bookstore or they go to other libraries. From our population of data from Cross Timbers Middle School (51% of respondents) and Grapevine High School (49%), we asked what they would like to see in the library. We found that to our teen community, new books, a place to study, and a cafe are very important and is what appeals to them. In our last question, we asked if these changes were made, would they use the library mare? A resounding 43% said "yes," 34% said "maybe," and just 23% responded "no." 2 After reading the Spatial Plan, we strongly recommend that if possible, the Library follow through with Scenario 2. This floor plan, as the data indicates, offers what teens are seeking. Our troop likes this floor plan best, as well. From all of our surveys, we are able to provide you, the Library Board, with an accurate display of problems that the library may improve upon to increase the teen attendance. We would like to thank you for the opportunity to improve our community, and we hope that our research will make a difference toward accomplishing a teen friendly environment in the Library. Sincerely, Girl Scout Troop 1416/The Colleyville Public Library Teen Advisory Council Kari Banta Megan FitzGerald Kylee 'ttrell Lor aine McChesney Brianne Williamson 3 How Teens jTiew the Colleyvi Ile public Library Uje want to know what You want flour a public library! Please take a moment to complete the survey below to let us know! LVhich city do you live in? CaueYVille Grapevine Other Which school do you attend? Middle School High School What is Your gender? Male Female If you do not use the Colleyville public Library, please check all reasons that apply. No time Inconvenient hours goes not have what I need No Transportation pon~t know what the library has for me ~3uy mY own books at bookstores or other places Use other libraries Other How do you get to the Colleyvige iibrarY? Please check al( that apply. Car Walk Bike For those of You who use the library, what resources benefit you? Borrow books borrow pVps borrow audiobooks ~,eference assistance Library computers/email(internet access ~3est seller and popular materials ~,uiet place to read ~,rowse magazines Hang out with friends Study or do homework Teen books College resources pon't use the library often Other What are the most important materials the library should have to serve teenagers? Career guidance%ob seeking putdoor Seating New books and best sellers pVps adult non-fiction ,audio books 7Zeference materials and resources Lots of computers with internet access Study rooms ether What qualities should the library have? Children~s area Homework center Quiet areas Internet stations (Low cost? copy and print stations Comfortable seating Individual study carrels Public (community meeting rooms Croup study space Cafe with refreshments Outdoor seating Technology training center Friends bookstore Teen area If the library made changes to make it more teen friendly would you use it more? Yes No Maybe If the Colleyville public Library had Sunday hours would You have a better chance of having time to visit it? Yes No Maybe girl SCout'~'roop 1~f16 thanKS you for your tihne! May 2009 10. 6% Study il. 5°Yo Magazines 12. 4 °!o Outer 13. 3% Reference Assistance 14. 3% College Resources t.. 18~io Barrow E3ooks ~. 24°lo Teen Books 3. 12% Borrow DVDs 4. 8% Best Sellers S. 6r'lo Library Computer Internek Across 6. 6~'/o puiet Place 7. 7~'fo Don't tlse ©ften 8. Sr'%o Barrow Audio 9. 540„ Nang Out Spot 10. s~,~ stuay ii. 5%. Magazines 12. 4 ~!o (Jther 13. 3°1c~ Reference Assistance 14. 2"/o College Resources Most important materials to serve teens in a library: 1. 17% New Books 2. 15% Internet Access 3. 12% Study Rooms 4. 12% DVD's 5. 11% Outdoor Seating 6. 9% ]ob Seeking 7. 8% Adult Non -Fiction 8. 8% Reference Materials 9. 5% Audio Books 10. 3% Other 1. 16~`o New Bt~4ks 2. 14t'!« Internet Access 3. 12°1a Stuciy Rims ~#. 14°io DVD's 5. 12°k, C}utdoor Seating ~. 84/~ Sob Seeking 7. 8~'io Adult Nan - Fiction 8. 8°C~~ Reference Materials ~. 4°/a Audin Books 10. ~#"lo Other Qualities the Library Should Have: 1. 11% Cafe 2. 10% Teen Areas 3. 9% Internet Stations 4. 9% Comfortable Seating 5. 9% Quiet Area 6. 8% Homework Center 7. 8% Copy Station 8. 7% Group Study Space 9. 7% Outdoor Seating 10. 5% Meeting Room li. 5% Chiki Area 12. 4°~ Technology Training Center 13. 3% Individual Study Rooms i. L0"lr~ Cafe 2. 11«fa Teed Areas ~. 801o Internet Stations ~. 8°io Comfortable Seating 5. 9~1o Quiet Area 6. H~'l~, Nomewark Center 7. 7°fo Copy Statesn 8. 7oio Group Study Space 9. t3°Po Outdoor Seating 10. S°fo Meeting Raom 11. 9°fcr Child Area 12. 4~'/o Technoioc~y Training Cer~t~:r 13. 3afa Individual Study Roams dust Colleyviille Responses to: If the library made changes to make it more teen friendly would you use it more? 67% Said YES 29% Said MAYBE 4% Said NO If the Colleyville Public Library had Sunday hours would you have a better chance of having time to visit? 43°k Said YES 34% Said MAYBE 23% Said NO 6 Percentages OF ALL Participants in Survey Reasons why respondents do not use the library: 1. 2b% Do Not Have Time 2. 18% Use Other Library 3. 18% Buy My Own Books 4. 11% Other 5. 9°r6 No Transportation 6. 6% Does Not Have What I Need 7. 6% Don't Know What They Have For Me 8. 6% Inconvenient Hours 1. 29°ia Do Not Nave lime 2. 6% Use Other Library ~. 21°% Buy My Ovrn Books ~#. 9% Other 5. 10°ii, No Trans~rtatic~r7 6. 7°to Does Not Nave vllhat i t•Jeed 7. 7°!o Don't Know What ~~hey i-iave ~~^:r t~Ie 8, I1~%a inconvenient Npurs Ways to get to the library: 1. 90°k By Car 2. 5% By Bike 3. 5% Walks 1. $7~'/a Cars 2. 7%~ Bike .i. ~7p~0 Walk 1~<,rcentayes OF Colleyviile ~tesidents Thing that respondents find beneficial in today's libraries: 1. 17% Borrow Books 2. 13% Teen Books 3. 9% Borrow DVDs 4. 7% Best Sellers 5. 7% Library Computer Internet Access 6. 7% Quiet Place 7. 7% Don't Use Often 8. 6% Borrow Audio 9. 6% Hang Out Spot 4 z c a~ m N .II O J Q. 7 nM -~ N W A LSr 6i 1J O~ tt7 O O O O O O O O O O O O n :.i _' 'G ^ ^ ~ ~ n ~, y o m ~ ~ r~ ~ < < _~ Q n :~i ~ ro O O L U L Q~ Z O O L U C ~_ Z O O u a~ 0 ~. o s ~ ~ a ~_ 0 a L :.3 (n o N ij ~_ 0 0 U a ~ ~ ~ ~ a ~' a> m tL ai _~ a~ u. ro QJ ~O M n u~ a; w A _T Q. Q N CC ~_ N C 4 ~l x U L U Q.1 c~ A_ J V 7 n U cu ~_ 0 c O a A a~ s 0 u; Y O O .Q 0 T T Q Vi CC w C C5 O U U C L C CJ S ~ ~ o Y t O `- e ~ w cll c fi L t a C N y Q C QJ ~_ Q :r, Y i ~ ~ A r T a a~ m C r L fli O } co O N r• t7 ~_ ro 0 C rn N t o O ~ ~ c > o C o o cD c; c.u ^ Q Y o ~ ." ~ ~ ~~ M ~Q L .a J U_ .~ a as .~ d 0 U d t .r 0 0 a 3 O Y 3 ca w a~ o Y_ D .fl ~ Y o (9 O 3 "' `- o ~ O U ~ a ~~ d S. U O (4 G 3 CC J v L O 0 0 Y c Q ~ G7 4' o a ^ U U cII '/ .` Q) J a L C ,y ~ U U T O Qy tL6 .CJ (/) L fV S/ ~ ~ d~ ~ L ~ .0 0 ^ ® ^ 4J U ~ U a o ~ ~ ,a °- ~ o ~ v a~ ~ Q a~ o ~, c ~ L ® ~ ©" Y to n O U > ~ ti ~ -^.` O d ,T v ~ ~ ~.. ~ ~ CS ~ w ^ ^ ^ s _O t7 tB 0 0 O L' ~~ T Q i ~ o .G N O N Qi U U N o v o M 4 0 3~ a> ~^ ~ o o u ~ ^ c N ~G V\ Sv .~. ~~ v c cu N Q Uo . U i'~- O ~ T {Lj ...~ ,` ^ N 0 ~~ u 3i i~ f Ti you ,~ r~ _v _N ry 1i Q ~! 1: .. Q .Li Cli ~o ~~ r?' c a~ 0 v v m ~~ ~.+ 0 a N O C (B L Y O o `~ M ~' N~ m c a~ N N tv to O N } CO L ~_ L N m L CB .~ C f6 O ~. 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O ~ o N N N O V Y O ~ O 3 ""' 0 0 D ~ o -C N O N fU G N a t4 ~ CU D s a~ U v a`: ~ _ J v a~ ~ ~ ~ US ~ O Y O ~ O U ~ .Y O~ N 47 O 65 .a tC U L4 ~ O ~ ~ U - L 3 ~ ca ~- O .D C ~ N ~ ~ ~ O O ~ ~ t7'~ C "-' ` ~ p~ ~ N cll ` ` ~ C ~ C ~.. in [~ D ^ ^ © ~ ^ ^ tD O © ^ ^ C v o ~^ ~ u; :~ ~•L ~o m ~ ~ ~ ~ _o ~ c "' J ~ v ° o ~. N ~ ^ ~ ~~, ~__i /I y a~ ~,~ s N .C v ca to .17 th CCS `O 0 N ~ v a~ 4-- cn S N O r O O a = O O ~ c ca s O N C ti C O a Y O ~ o d C r v _ ~ `c ~ ~ ;n cn n~ v ~ ~ ~ ~ ~ ~ C ~ ~ ~ Y O O ~ a O a~ a ~ u o .a v ~ ~ ~ ~ ~ ~ •B 'II N L .~ ~ ro a U O 'D ~ -- a ^ ~ ^ ^ . ~ ~ ^ ~_ O C7 Y ~ o ~ ~ O tD `O. ~ o a v 0 0 n° ~~ a~ V U vo O ~ C N C v c c ~ w a 1 m ~ ,° 0 a; ~ u 0 O o ~~ 'O ti a L- N O .- O O ~ v' O > rt ~ ° `~ O ~ 0 a: ~__' o ~ °' U t~ C O Z7 Q) ~ ~ ~ ~ in ~ ~ ~ .L1 ~ ~ t9 :9 in L1 ~ ~ N 47 C ~ ~ ~ N ~ ~p O Cll y N "- V N U ~ ~U ~ ~ C7 ~ ~ .C O ~ ~ ~ d ^ ^ ^ ~ ^ ~ ^ ® ~ Q ^ Q~ } CO L N L .fl N ~_ O L N t/) N .~ a' c9 >L } U f6 Cll (6 ~o N ~ .~ CS ~ ~ 0 ~ ~ U ca as ~- e lO o~ ~ r ~ r ~~I ~\- C N C_ -° 63 C v w ^ N O o v T ~ ~ ~ .~. o ~ N ~ ~ _ ~ ~ ~ '~ iZ. O C `~ o D ^ o~ T ~ t1 O U C CO N O ~ O 'a O N O N N Y O O ° ~ ~ N C i ~ o -. V 00 .qy .a r- c: t4 O v =- ~__~~~' s ~ ~ ~ ~ Q ~ O a ~ ~ ~ ~ ~ i.C7 O m ~ a, a U r ~ c O N N QO C N C a~ a N b ~ A ~ ^ ^ ~• N O .~ N O O 3 C L C~ C Y C4 _O C RS L U tiJ L_ "-- U n ~~ N !y h i d r 0 .~ .Q 3 0 ~ ~.. ~~ ca ~ ~ '~ N ~ ~ ~ ~L' ~ cv ~ L. > ~ ~ J ~ U_ p ~ ~ 3 v a ~ > ~ U v w c 0 r !11 01 .; d i, `° ,*> 0 a c n ~ T N ~ J, ^ ^ +!? o ~ M T ~ 0 00 C N ^ 0 U aac~[~~Of~' ~d~~~ ~Q ~~~ dad L~c~a~0 ao~[~ ~~~~~ C~o~~QC~r~c~~ ~or~ dobp~~ ~appo~c~r~~ THE FUTURE OF LIBRARIES Anna's leadership helped transform the Minneapolis Public Library standing in the community and with all stakeholders. Anna's professional background in strategic planning and change management contributed enormously to the Board's and the Library's success in meeting our many challenges. She led the Trustees in a strategic planning process in 2006 result- ing in a long-term sustainable financial solution. Throughout many tough times, Anita's positive attitude and can-do spirit buoyed everyone around her." Kit Hadley, former Director of the Minneapolis Public Library (2002-2007) Space is very limited so REGISTER RIGHT AWAY!!! Your Library's Guide to Surviving and Thriving in the Z~St Century featuring Anita Duckor, President of Duckor & Associates, Inc. Friday, February 12, 2010 at the Courtyard by Marriott in southwest Fort Worth http://www.ma rriott.com/hote Is/maps/travel/d a Isw-cou rtyard-fort-worth-southwest/ 6:30 p.m. Sign In and Silent Auction 7:00-8:45 p.m. Dinner and Guest Speaker Fee: $15 if registered and paid by January 25, $20 after January 25 or at the door, provided space is available To register, visit http://www.ntrls.oraa/ce/. About Anita Duckor, President of Duckor & Associates, Inc. Experience 10 years with Minneapolis Public Library in a variety of roles, including elected includes public official, Trustee and President of that library, Board member and interim executive director of The Friends of the Minneapolis Public Library 30+years of in-depth corporate experience Author: "From Awareness to Funding" (American Libraries, Jan/Feb 2009) http://www.duckor.com/Duckor-Awareness_to_Fu nd ing_Jan_09. pdf Trainer/ 2009 Wyoming Library Assn.; INFOLINK (NJ); South Jersey Regional Library Cooperative; Speaker: Florida Library Assn.; College of St. Catherine Library and Information Science Program; Arrowhead Library System; 2008 PLA conference If you have any special needs which may impact your participation in this event, please contact the NTLP office at 817-377-4440 or 800-856-3050 at least 72 hours in advance. This conference is a project of the North Texas Library Partners (NTLP) - home of the North Texas Regional Library System (NTRLS). The Library Supporters Network Special Interest Group (SIG) is co-sponsored by NTLP & TLA District 7. To join the SIG's listserv, visit http://www.Library5upportersNetwork.com/discuss.html ;;,~ ..sue The Institute of Museum and Library Services, afederal agency that fosters innova- •:;~ tion, leatlership antl a lifetime of learning, supports the North Texas Regional Library uRwcss System, Inc. (NTRLS) through the Teuas State Library and Archives Commission. ^~ . ~..i ~••~ 0 t~ !"~ N V 0 V O ^~ 1~ t~ y 0 a Q O L U ~C o~ x 0 a O 0 N ~i H GL '~ 'a ^, ~ ~. ~=~0 L {/~ 3~d~ ~_°0 L N 3~~~ ~ O •~ N N d O om '+••/ Q ++ O. O J ~ , Q ~L•RSU • J ,, L~ ~• to ~L,_U d L • L~ ). ~ y p N ~ ~ > GJ . ~Q ~Z ~ ; ~ i0~~ ~ ~ d . Da ~Z 3 ; ~ i~~~ J ~ ~ ~ ~ .~ L sQ L sQ D '" ~ ~~ Z ~ ~ =• i i Y ' = Y ~~ i~ 'i = C1 C tn ~ Q ' ~ a O a iVU NJ W Y ~ • O GJ iVU ~ ~ •~ ~ ~•~ HI- ~ H ~ GJ Ql O L O ~~ w al ~ ~ ~ ~ '~ ~ . O Q~ ~ s _ ~ W ~3U . V~ ~2U ~ . u ~ U O ~ S U W~3 ~ J ~ Li p '~ ~ m m 3 Z ~ J ~ LL ~ 3 ._ ~ 3= ma y = O L y = O L y ,; ~_ y • Z ~ m to ~ •- ~ ~ OQU } ._ ~ ~ C~QU ~ ~ ~ O C1 a1 i ~ •~' ~ ~ H ~ d1 .~ Cl O •i ~ Z'"' ~ = p o ~' w c~ ~ p p m_ Z top . m . to cn ~ •- m ~ CJ i N ~ m GJ L N ~ w Q +~•+ ~ V1 RS J ~ w a. ++ C V1 to J ~ i ~ W~ X Y~tQ X Y~tQ d1 ~ ~j a Q ~ ~ V n' Q d ~ y w J ..+ w J +•+ to N ~ d1 ~ ~ v~ t~j in Q O C1 ~ p "~' l7 eo + O to '~ o~ ~ ~ ~ ~ m v O ~ a O ~.+ o ~ ,~ J o ~ ` i• • u ~ + ~ ~ a ~ + ~ W ~ Q ~ i ~ Q GJ ~ = v v1 ~ V1 4J 4J ~ v = m Q, 3 ~ ~ ~ ~ Q ~ N ' ~, Q ~ G •~ = • ~ ~ ~ ~ a. H U ~ v ~ ~ 3~ > W Z ~ ~ °' ~ d t tY 0° y v v ~ ~~ i~ , Q m ° ~W ~ L 3 y ~ OU ss a.- ~ s ~ ~ z ss a.- a , S ~ ~ U N Q p o 0 0~ g ~ V HV ~ a U ~ i a Z Q~w U ~ Q~W - ' V `i' ~ ~ Q = O _~1 a WSJ ~ N= N ~ it L L L ~ N= O N ~ Q o N~ O s C s i y ~ p = Q~ ~~ s ~~ N. ~~ N p1 N~ •a ~~ O t p t i~ O ~_ v ~ m of ~~ 3 Q- ~ ~ w _Q..= u .Qi a ~ ~ m N ~_ ~ ~ • ~~ ~ Y O~ _ ~ ~N~ a~ = O ~ ~ a~i~~ =O ~~ ~ ~ V ~ Y d ~ N ~. Q Q~ m ~ V ~J. ~ 1 y L K/ ~o~Cw L L p p 7 ~I- ~ ~~w l N z } } ~i .y y~ ~ • ~ N ~ Z • ~ L C ~ O to ~ L _ ~ O V1 ~ O S ~ ~ ~+ L LL S • ~ ~ f+ L LL S '~ • '~ N ~ L '~ ~ N ~ L •~ CL .- ~- a1 ~ U .~ ~ C ~ y V •~ ~ ~ ~ C J H > 4J ~ GJ ~ F'• r+ U~ CJ ~ GJ ~ ~ CJ ++ U O J Q '~+ ~ p115 m Q '+.+ Y.. C1 ~S m d V ~ Li to N V = Li to aN+ Q N ~ V O •~ ~ y 'a GJ VI Q Y V O ._ ~ p~ 'a 4J V1 Q Y a .~ .a ~ U {n ~ L V1 fl. ~ ~ ~,, U of ~ L Vf Q. fo an d LO~~ a~ Q O L=~~ a~ Q v O a~•- u ~N~~p a~ O O•- u a•NO~p ~ ~ Q Q O~ +-+ v p~ Q ~ O~~ a O C ~ = ~ ~n O ~ ~ O c/~ .N Q ~ r ~+ in Q a N~~ nn ~ O .N m N vi ~ N~ N M O ~ Ol Ol O N ~ N ~ N^ ~ ~ M N N ~ N N ~ I ~ 00 O 00 r ~ ~ ~ N N~ '- a O rnM O M r l!1 ~~ Vl ~ 00 01 ~ ~ N ~ N N M 2010 NTLP Library Supporters Confer The Future of Libraries Saturday February 13, 2010 at the Lockheed Martin Recreation Area in southwest Fort Worth Session Descriptions All Dressed Up 8~ Nowhere to Go Have you ever been going somewhere suddenly realized that you had no idea how to get there? You can stop & ask for directions, but whether that helps or not depends on the person you ask. Lots of folks are committed to serving their local libraries but really have no idea where to begin. There's lots of help available to library support groups, if you know where to look. Craig Tappe has spent the past 25 years working in a variety of non-profit environments. In those capacities, it's especially important to "know when to hold 'em ~ when to fold 'em." In other words, success in any non-profit arena depends on knowing what you can do out of your own pool of resources 8~ when you need some added help. Craig Tappe shares resources he's found to be useful. Designing Advertising Materials 101 Learn the basics of designing promotional materials on a shoestring from someone who, under the NTLP Outreach to the Underserved (02U) program, has developed 8~ produced countless outreach materials for North Texas libraries. 02U was one of only three finalists - of 89 entries -for the 2008 Excellence in Communication Award from the Center for Nonprofit Management. Nell Callison, North Texas Library Partners Outreach 8~ Special Projects Coordinator, has worked at NTRLS over 10 years, the last six of which she has spent coordinating the 02U Program as well as providing group training ~ one-on-one consulting on related topics. The Devil in the Details: Applying for 501(c)(3) Tax-Exempt Status This presentation will explore the requirements for attaining 8~ maintaining tax-exempt status. An overview of the Form 1023 application will be included. Focus will be exclusively on information relative to library support groups rather than information about faith-based or other non-profits. Christi Stinson is a CPA 8~ Certified Association Executive with 20+ years experience in tax- exempt organizations. She is the Executive Director of the Funding Information Center (FICJ in Forf Worth, an agency which provides funding information, education ~ other resources which nonprofit organizations need if they are to succeed. Digitizing Community History; Building Community Support They thought only techies could "do" digitization. They thought the library couldn't afford a digitization project, that it was too ephemeral for their little library. They thought the community wouldn't care about something so esoteric. They were wrong on all counts. Volunteers came out of the woodwork, 8~ businesses contributed. The presenters will provide hands-on, practical tips & discuss the big picture, as well. At Boyce Ditto Public Library (Mineral Wells), author Gerald Wanteld is President of the Advisory Board, Troy Stone chairs the Archival & Digitization Committee, 8~ teacher Mary Alyce Buckner presides over the Friends. Their experience in digitization is all "bootstrap." They learned by doing, with one important exception: they teamed up with the University of North Texas Libraries' Digital Projects Unit. Representatives of that unit taught them how to prepare all their own material, from digitizing to cataloging 8~ entering of meta-data. Then the unit took over, publishing the library's work on the web in the Portal to Texas History. "We cannot emphasize enough how this practical partnership has benefited our library," they explain. "The model of we-do-the-leg-work ~ they-do-the-web-stuff has been an enormous success. We whole-heartedly recommend it as a working paradigm for a wide variety of digitization projects." Get Them Off Their Seats & Into Yours!!! Top 10 Tips for Attracting Audiences This session will present ideas for getting people to attend your programs as well as give you some specific ideas for new programs! Sylvia Rodriguez is the Adult Services Librarian at W. Walworth Harrison Public Library (Greenville). She has almost 20 years of programming experience in various venues including campus 8~ public recreation centers, libraries, summer camps 8~ even a minor league baseball team! Betsy Merrill has been Adult, Teen 8~ Children's Librarian at William T. Cozby Public Library (CoppellJ for four years. Go For It!!! Fundraising Ideas You May Not Have Tried Any time someone comes up with a new idea, there will be people who object to it. The objections usually fall into one of two categories. Some say the idea is no good because "We tried that before, & it didn't work." Others say it won't work because "We've never done that before." The simple truth is, when it comes to fundraising, there'll always be self-appointed guardians of the status quo. As a support group for your library, you get to decide what you're going to be. If you're a status quo preserver who isn't open to new ideas, you probably want to avoid this presentation, but if you're willing to stretch yourself & try new things, show up early, sit on the front row, S~ bring your note pads, because we're going to have a good time together! Craig Tappe has spent the past 25 years helping people realize the full potential of their influence. In that time he has done numerous fundraisers & capital programs for non- profits. Serving as Library Specialist for Vance Hunt ~ Associates keeps him in constant contact with libraries across the state. Implementing the Next Generation of Strategic Planning for Libraries Library systems face many challenges today which require a more serious & well- planned engagement from the board, administration & the community in the planning process. Utilizing best practices of strategic planning will help lay the foundation for long-term organizational sustainability. Requirements include strategic leadership; alignment of vision & direction; 8~ execution of a customer- driven library strategy to meet the needs of the ongoing evolution of libraries. This presentation will provide an overview of the 21st century strategic planning tools & a process that will help your library reclaim its status as a political 8~ financial priority. Change Strategy Consultant Anita Duckor is President of Duckor 8, Associates. President of the manage-ment consulting firm, Duckor & Associates, Anita Duckor has proven public library experience as an elected member of the Minneapolis Public Library Board of Trustees (2002-2007) including atwo-year term as president (2006-2007). She also served as interim Executive Director of The Friends of Minneapolis Public Library. During her years as a member of the Capital Campaign Committee to build a new central library in downtown Minneapolis, she was instrumental in helping the campaign exceed its $15 million goal. Additionally, Anita has more than 30 years of corporate 8~ business experience in strategy development in marketing, sales, business 8~ product development. Keeping Your Library Alive in the 215f Century Demand for library services is greater than ever before, yet library funding is flat or in decline. It's time for a robust & honest dialog on the value of our public libraries. Business as usual will simply continue the funding decline for libraries. Focusing on the nuts 8~ bolts of library survival, this presentation will highlight the tools required & present a guide for effectively engaging all stakeholders -- elected officials, library boards 8~ staff, library support organizations & the community -- to ensure appropriate funding. For information about Anita Duckor, see "Implementing the Next Generation of Strategic Planning." Predicting the Future of Libraries Using Sci-Fi The presenters will introduce attendees to the basic futurist concepts presented in Science Fiction. These concepts will then be applied to libraries to help plan for the future. If a certain future came to pass, what would be the impact on libraries. Preferred Futuring is a technique often used by organizations in developing their long-range plans. Baldwin & Wright take a slightly different approach by employing concepts fictionalized in their stories. Adam Wright is a science fiction fan along with being aself-proclaimed futurist. He is the Executive Director of North Texas Library Partners 8, drives his beautiful wife crazy with all his predictions of the future. Despite his craziness, he predicts a long happy relationship with his wife as well as a fruitful career as a library consultant. Mike Baldwin is director of the Benbrook Public Library. He has previously been a library administrator with Fort Worth, Plano ~ Montgomery County. He also taught American Government at Montgomery College. A Science Fiction aficionado since he was a teenager, Mike had planned to become a scientist, was an amateur astronomer who built his own Newtonian telescope, & won math & science honors in high school. But he found he could have more fun with science 8~ science-fiction as a librarian helping others discover the wonders of spaceflight, time travel, 8~ fighting bug-eyed monsters. Rags to Riches: Recycling Books for Fun, Fashion 8~ Furniture Learn to turn old books into works of art & other items for home, library or fundraiser. This catchy craft combines elements from scrapbooking, rubber-stamping 8~ collage. The artist/crafter starts with a book as his canvas, adds embellishments, photos, quotations 8~ art... Voila! The book has been transformed into a purse, a shelf, an objet d'art or other treasure. Julie Ousley chairs TLA's LiFTA (Library Friends, Trustees & Advocates) Round Table, is President of the New Braunfels Public Library Board & was recognized in 2006 as the Alamo Area Library System (AALSJ Volunteer of the Year. Her service as a library supporter includes 15+ years as a member of the NBPL Advisory Board, 8 years on the AALS Advisory Council ~ 20+ years as a volunteer with Friends of NBPL. Speed Geeking: Short Intros to Blogs, Facebook, Flip Cameras, Podcasts 8~ Twitter Attend any four of five 10-minute introductions to technology tools which library personnel frequently use for promotion, networking & sharing information. The five choices are Blogs, Facebook, Flip Cameras, Podcasts 8~ Twitter. NTLP's Paul Waak facilitates. Top 10 Key Elements Required to Win a Grant Focusing on the top 10 things which must happen if you are to consistently win grant dollars, this presentation will copy David Letterman by starting with # 10 & going to # 1. Ideas which have come from books, workshops, personal experiences 8~ in speaking with grant makers are distilled into this one session. Cecil Carter, Lake Cities Library Board member & NTLP Board member, has been writing grants professionally for the past 12 years. During that time, he has helped clients win over $10.0 million in funding for their projects. Carter has also attends at least one grant writing seminars every year. Where in the World Are Our Patrons? Do you ever ask yourself "Where in the world are the library users - or non-users - in our community?"This session will demonstrate how the power of Geographic Information Systems can mine that kind of gold from within your cardholder database. Locating cardholders on a map of your library's service area sheds new light on strategic marketing & leads to Intranet web applications designed just for libraries 8~ their patrons. Mary Rodne has been the Director of Colleyville Public Library since it began in 2003. Prior to working in Colleyville, she served as a Library Director for 20 years in two suburbs of Chicago: Summit (4 years) & Bloomingdale (16 years). Sunny Lindsey is the Geographic Information Systems (GISJ Coordinator with the City of Colleyville & has been working in the GIS Field for 1 1 years. Your Community Is Your Life Support-Keep Them Plugged In A library's strength in the community is directly related to its support within that community. Building that support is the challenge. This session will share tried-8~-true methods as well as a few still being tested or implemented. With 30+ years of experience in the library field -nearly half of which she has spent as director of two different public libraries -Little Elm Public Library Director Tina Hager has put lots of time into getting the community involved in its library. "Sharing the passion you have for what you do is contagious," she says, "Besides that, it makes others want to be involved." WHEN: sat~r~ay, Met~ch 6, 2010 10 AM - 2 PM WHERE: COIIeyvIIIA PUbHC Llbre~/ 110 Main Street Colleyvllle. TX 76034 wHAT: See Low Vision resources available at the Colleyville Public Library cJa General Vision Screening for All Ages Sponsored By ~~ Macular Degeneration Screening for 55 years old plus Sponsored By ~ ReofnneF oui,n Weston t ~ .. ~!!' ~~ Meals on Wheels ~~ Colleyville Senior Center ~~ North Texas Library Partners ~~ And More... To be an exhibitor, please contact Mary Rodne at rodnem~ci.colleyville.tx.us or Call 81 T.5~3.1153 General information about event: 817.503.1150 or www.ColleyvilleLibrary.com FRIENDS OF T 4th Th January 28, 2010 6:30 PM Winr~ie Wyatt The Little Dry Three Glass Windows The Peeled Ones Have Come February 25, 2010 6:30 PM BLIC LIBRARY series Linda McCune Roe Mistaken Angel March 25, 2010 6:30 PM Suzanne Crow/ey The Stolen One April 22, 2010 6:30 PM Mark Fadden The Campaign A new book fresh off the press Each evening will begin with a presentation by the author followed by a book signing session. Limited numbers of book will be available for purchase. Meet upstairs at the Colleyville Public Library, 110 Main Street, Colleyville, Texas.