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PUBLIC NOTICE
COLLEYVILLE PUBLIC LIBRARY BOARD
AGENDA
JANUARY 11, 2010
7:00 P.M.
COLLEYVILLE PUBLIC LIBRARY
110 MAIN STREET
I. Call to Order
II. Approval of October 12, 2009 Minutes
III. Librarian's Report
A. Monthly Statistics
B. Donations
C. Library Programs
1. Holiday Open House
2. Winter/Spring
IV. Discussion of the Colleyville Public Library Spatial Reorganization Project
Bill Hidell
Hidell and Associates Architects
V. Discussion of the Colleyville Public Library Board 2010 Meeting Date
Schedule
VI. Colleyville Public Library Accessibility Pilot Project
VII. North Texas Conference for Library Supporters
VIII. Friends of the Colleyville Public Library Report
IX. Colleyville Public Library Foundation Report
X. Next Meeting Date
XI. Suggested Items for Future Meetings
XII. Citizen Comments*
XIII. Adjournment
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*(This time is allocated for citizens to informally address the Board on matters on
the agenda that require no formal action. Each presentation will be limited to a
maximum of five (5) minutes. Board members may not respond to citizens who
speak regarding matters not on the agenda.)
I certify that this notice was posted on the bulletin boards at City Hall on
Thursday, January 07, 2010, at 5:00 p.m.
Mary E. Rodne
Library Director
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
October 12, 2009
I. CALL TO ORDER -Chair Jerome Davis called the meeting of the Colleyville
Public Library Board to order at 7:10 p.m., and welcomed new Library Board
members.
ROLL CALL -Members present: Pat Jones, Thad Bolline, Jerome Davis,
Billie Tuttle, Mary Alice Rippe and Nancy Bowen
Members Absent: Karen Birkes
Alternates Present: Linda Bond and Amy Dowell
Ex-Officio Members Absent: Steve Banta, Dr. Larry Darlage, Mayor David
Kelly, Jorge Rodriguez, Mary Smith, Kay Newton and Cecilia Monacelli
Staff present: Mary Rodne.
II. ELECTION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD CHAIR
Chair Jerome Davis opened the floor for nominations for Library Board Chair.
A motion was made by Pat Jones and seconded by Nancy Bowen to
nominate Jerome Davis. Motion approved unanimously.
III. ELECTION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD VICE
CHAIR
Chair Jerome Davis asked for nominations for Library Board Vice Chair. A
motion was made by Nancy Bowen and seconded by Pat Jones to nominate
Mary Alice Rippe. Motion approved unanimously.
IV. APPROVAL OF AUGUST 10, 2009 MINUTES - A motion was made by
Nancy Bowen and seconded by Pat Jones to approve the August 10, 2009
Minutes as presented. Motion approved unanimously.
V. LIBRARIAN'S REPORT
A. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library Usage
Statistics, for review and discussion. In September, patrons had checked
out a total of 19,264 items, 79 Colleyville residents registered for library
cards, library patron visits totaled 8,034, attendance for programs totaled
195 and volunteer hours totaled 164.50 hours. Rodne noted that the total
circulation of library materials this year was 11 % higher than the total
circulation of library materials last year at this time.
Rodne also reported that the Library's fiscal year had ended on September
30, 2009, and noted that the usage had exceeded all projections. During
Fiscal Year 2008-2009, patrons checked out 238,459 items, 1,293
Colleyville residents had registered for Library cards, which increased the
overall total of residents registered to 13,799, patron visits totaled 111,426,
and attendance for programs totaled 16,932.
B. Donations
Director Rodne reported that the Library had received a total of $316.26 in
donations in August and September. In August, the donations included:
$66.26 from the Better World Books online book sale, which is coordinated
by the Friends of the Library. In September, donations included: $200 from
Jerome Davis for the purchase of books to honor Richard Roxburgh for his
years of service on the Library Board, and $50 from the Garden Club for
the purchase of a book in memory of Phil Kelly, deceased husband of
member Garden Club Joan Kelly.
C. Programs
Director Rodne presented an overview of fall programs and distributed the
Youth Services Programs 2009 fall brochure for review and discussion.
Rodne reported that the Youth Services fall programs had started on
September 21S', and noted that most of programs that required registration
were filled. Rodne added that the popular LEGO program was continuing
on a monthly basis and that around 85 had attended the September
session. Also, Rodne announced that the Library would be sponsoring the
second annual Holiday Open House on December 12, 2009 from 1:00 p.m.
- 3:00 p.m.
D. TLC Automation Software Update
Director Rodne reported that The Library Corporation (TLC), the Library's
Integrated Library System vendor, had conducted a major software
upgrade over the Labor Day weekend and that everything had gone well.
It was noted that the upgrade had included many enhancements to
circulation features and the Library's online catalog.
E. Dulce Moore Annual Short Story Contest
Director Rodne announced that the Library was going to co-sponsor an
annual short story writing contest in honor of Dulce Moore with the North
Texas Professional Writers' Association, and distributed the Dulce Moore
Annual Short Story Contest Guidelines for review and discussion. It was
noted that the winners would be announced at the Library's Holiday Open
House on December 12, 2009 at 2:00 PM.
VI. COLLEYVILLE PUBLIC LIBRARY FY2010 BUDGET UPDATE
Library Director Mary Rodne noted that the City Council had adopted the
FY2010 budget at the September 15, 2009, City Council meeting and
presented an update on the approved Colleyville Public Library FY2010
budget.
VII. APPROVAL OF THE USE OF THE VOLUNTARY LIBRARY FUND FOR
THE PURCHASE OF LIBRARY MATERIALS, MATERIALS PROCESSING
SUPPLIES AND LIBRARY PROGRAMS
Director Rodne presented an overview of the Voluntary Library Fund and
distributed a Voluntary Library Fund report for Board review. The Board
discussed the proposed expenditure of $135,000.00 for the purchase of
collection materials, materials processing supplies and library programs. A
motion was made by Mary Alice Rippe and seconded by Pat Jones to make a
recommendation to the City Council to proceed with the expenditure of these
funds for the purchase of library materials, materials processing supplies and
library programs, in an amount not to exceed, $135,000.00, for the FY2010
budget. Motion approved unanimously. It was noted that this
recommendation would be included as an agenda item at the October 20,
2009, City Council Meeting.
VIII. COLLEYVILLE PUBLIC LIBRARY SPATIAL REORGANIZATION PLAN
UPDATE
Director Rodne provided an update on Spatial Reorganization Plan activities.
It was reported that staff had made presentations on the Library Spatial
Reorganization Plan to the Colleyville Economic Development Corporation
(CEDC) Board during their meetings on August 11, 2009 and August 25,
2009 and that funding for the project in the amount of $575,000 had been
included the Colleyville Economic Development Corporation (CEDC) annual
operating budget. Rodne added that this funding source for the project had
been approved by City Council at the September 15, 2009, Council meeting.
Additionally, it was noted that the Library had started to work with Bill Hidell of
Hidell and Associates Architects. Rodne noted that this firm was currently
working on several area city library projects that included Bedford, Hurst,
Irving and Dallas, and that she had travelled to New Mexico to tour several
libraries that were recent projects completed by this architectural firm.
IX. COLLEYVILLE PUBLIC LIBRARY ACCESSIBILITY PILOT PROJECT
Director Rodne provided an update on the "Expanding Accessibility" pilot
project for libraries in North Texas. Rodne added that the project libraries
had been allowed to request up to $5000 in accessibility enhancement tools,
and noted that the Colleyville Public Library had received their items which
included four large type keyboards; nine widescreen panel monitors,
ZoomText software and two handheld color electronic magnifiers. Also, it
was noted that the Colleyville Library would be partnering with the Colleyville
Lions Club to sponsor a Visual Accessibility Fair in March 2010. Rodne
added that funding up to $1,000 was being provided to promote the Fair.
X. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
Mary Alice Rippe reported for President Kay Newton that the Friends had
started to work with a company called Texas Book Consignments to sell
donated books online and highlighted the services provided by the company.
Rippe also noted that the Friends were planning to hold an annual book sale
in the spring and the Scholastic Book Fair once again during the 2010
Summer Reading Program.
XI. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
Pat Jones reported for President Cecilia Monacelli that the Foundation Board
had held a meeting in September and that the Board continued to work on
their 2009 annual fundraisers. Jones noted that their primary fundraiser, the
Race to Read, was scheduled to be held on November 7, 2009, and that
plans for the event were well underway. Jones also reported that the Library
Foundation would be providing $175,000 for the Library's Spatial
Reorganization Project.
XII. NEXT MEETING DATE
Chair Jerome Davis announced that the next Library Board Meeting would be
held on November 9, 2009 at 7:00 p.m. in the Library if agenda items needed
to be considered.
XII1. SUGGESTED ITEMS FOR FUTURE MEETINGS
None
XIV. CITIZEN COMMENTS
None
XV. ADJOURN: A motion was made by Pat Jones and seconded by Nancy
Bowen to adjourn the meeting. Motion approved. The meeting of the
Colleyville Public Library Board was adjourned at 8:25 p.m.
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COLLEYVILLE
PIIISLK: LBIIARY
Colleyvilie Public Library
Library Board Meetings
200
Jan 2010
S M T W T F S
1 2
3 4 5 6 7 8 9
10~ 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
Feb 2010
S M T W T F S
1 2 3 4 5 6
7 ~ 9 10111213
14 15 16 17 18 19 20
21 22 23 24 25 28 27
28
January
11 7:00 PM Library Board Meeting
February
$ 7:00 PM Library Board Meeting
March
$ 7:00 PM Library Board Meeting
April
12 7:00 PM Library Board Meeting
May
10 7:00 PM Library Board Meeting
Jul 2010
S M T W T F S
1 2 3
4 5 6 7 8 910
11 ~ 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
Aug 2010
S M T W T F S
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1S 16 17 18 19 20 21
22 23 Z4 25 26 27 28
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Mar 2010
S M T W T F S
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21 22 23 24 25 26 27
28 29 30 31
~! Apr 2010
S M T W T F S
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18 19 20 21 22 23 24
2S 26 27 28 29 30
May 2010
S M T W T F S
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2 3 4 5 8 7 8
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16 17 18 19 20 21 22
23 24 2S 28 272829
30 31
Jun 2010
S M T W T F S
1 2 3 4 5
8 7 8 9 1011 12
13~ 13 18 17 18 19
20 21 22 23 24 25 26
27 28 29 30
June
14 7:00 PM Library Board Meeting
July
12 7:00 PM Library Board Meeting
August
g 7:00 PM Library Board Meeting
September
~ $ 7:00 PM Library Board Meeting
October
11 7:00 PM Library Board Meeting
November
$ 7:00 PM Library Board Meeting
December
13 7:00 PM Library Board Meeting
Ssp 2010
S M T W T F S
1 2 3 4
5 6 7 8 9 1011
12114 15 18 17 18
19 20 21 22 23 24 25
26 27 28 29 30
Oct 2010
S M T W T F S
1 2
3 4 5 6 7 8 9
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17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
Nov 2010
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1 2 3 4 5 6
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28 29 30
Dec 2010
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1 2 3 4
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PRINTED BY CALENDAR CREATOR FOR WINDOWS ON /9/20 I O
G~ac~[~~Of~' C~e~~~ f~OC~ ~G~~ ~~d ~~~~~
aoc~G~ ~c~~~~ C~o~~p~~c~~ ~oQ dobP~a~ ~e~ppo~~r~~
THE FUTURE OF LIBRARIES
Anita's leadership helped transform the Minneapolis Public
Library standing in the community and with all stakeholders.
Anita's professional background in strategic planning and
change management contributed enormously to the Board's
and the Library's success in meeting our many challenges. She
led the Trustees in a strategic planning process in 2006 result-
ing in a long-term sustainable financial solution. Throughout
many tough times, Anita's positive attitude and can-do spirit
buoyed everyone around her."
Kit Hadley, former Director of the
Minneapolis Public Library (2002-2007)
Space is very limited so
REGISTER RIGHT AWAY!!!
Your Library's Guide to Surviving
and Thriving in the Zest Century
featuring Anita Duckor,
President of Duckor & Associates, Inc.
Friday, February 12, 2010 at the Courtyard by Marriott in southwest Fort Worth
http://www.ma rriott.com/hotels/maps/travel/dalsw-courtyard-fort-worth-southwest/
6:30 p.m. Sign In and Silent Auction
7:00-8:45 p.m. Dinner and Guest Speaker
Fee: $15 if registered and paid by January 25, $20 after January 25
or at the door, provided space is available
To register, visit httlp://www.ntrls.orA/ce/.
About Anita Duckor, President of Duckor & Associates, Inc.
Experience 10 years with Minneapolis Public Library in a variety of roles, including elected
includes public official, Trustee and President of that library, Board member and interim
executive director of The Friends of the Minneapolis Public Library
30+ years of in-depth corporate experience
Author: "From Awareness to Funding" (American Libraries, Jan/Feb 2009)
http://www. duckor.com/Duckor-Awareness_to_Fu nd ing_Jan_09.pdf
Trainer/ 2009 Wyoming Library Assn.; INFOLINK (NJ); South Jersey Regional Library Cooperative;
Speaker: Florida Library Assn.; College of St. Catherine Library and Information Science Program;
Arrowhead Library System; 2008 PLA conference
If you have any special needs which may impact your participation in this event,
please contact the NTLP office at 817-377-4440 or 800-856-3050 at least 72 hours in advance.
This conference is a project of the North Texas Library Partners (NTLP) -
home of the North Texas Regional Library System (NTRLS).
The Library Supporters Network Special Interest Group (SIG) is co-sponsored by NTLP & TLA District 7.
Tojoin the SIG's listserv, visit http://www.Library5upportersNetwork.com/discuss.html
~~~ The Institute of Museum antl Library Services, a fetleral agency thatiosters innova-
tion, leadership and a lifetime of learning, supports the North Texas Regional Library
~~ System, Inc. (NTRLS) through the Texas State Library and Archives Commission.
FRIENDS OF T
4t" Th
January 28, 2010
6:30 PM
UBLIC LIBRARY
Series
Winnie Wyatt
The Little Drv
Three Glass Windows
The Peeled Ones Have Come
February 25, 2010
6:30 PM
Linda McCune Roe
Mistaken Angel
March 25, 2010
6:30 PM
Suzanne Crow/ey
The Stolen One
April 22, 2010
6:30 PM
Mark Fadden
The Campaign
A new book fresh off the press
Each evening will begin with a presentation by the author followed by
a book signing session.
Limited numbers of book will be available for purchase.
Meet upstairs at the Colleyville Public Library, 110 Main Street, Colleyville, Texas.
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