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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-1/4/2010 city Of llC9 Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, January 4, 2010 6:00 p.m. For the meeting conducted at the Park Annex located at 51 09 Bransford Road I AGENDA I I NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the November 2, 2009 Parks and Recreation Advisory Board Minutes 3. Introduction of new Parks and Recreation Advisory Board Members 4. Introduction of new Assistant City Manager/Chief Financial Officer 5. Appoint Parks and Recreation Advisory Board Chairman and Vice Chairman 6. Discussion and Consideration of Appointment of Representatives to serve on Subcommittees 7. Recreation, Athletics, Tennis and Seniors' Reports 8. Park Operations and Capital Improvement Status Reports 9. Citizen Comments/Presentations Regarding Items not on the Agenda* 10. Adjournment *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall by 5:00 on December 31, 2009: ~ i& ~ city Of llC9 Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, November 2, 2009 6:00 p.m. Steve Dalri called the meeting to order at 6: 13 p.m. on Monday, November 2, 2009, at the Parks and Recreation Office. ROLL CALL: Steve Dalri, Rick Paddock, Debby Abitz, Suzanne Hughes, Ken Llewellyn, and Nancy Coplen, GCISD Liaison ABSENT: Deena Dendy and Brian Estridge STAFF: Monica Walsh, Director of Parks and Recreation, Sissy White, Recreation Supervisor, Amy Wilson, Recreation Specialist, Renee Garrett, Senior Center Supervisor, Chuck Majors, Parks Superintendent, Kelly Cooper, Assistant City Manager and Carol Wollin, Colleyville City Council 1 . Call to Order 2. Approval of September 14, 2009 Parks and Recreation Advisory Board Minutes Vince Rosen moved to approve the September 14, 2009 Parks and Recreation Advisory Board minutes. Suzanne Hughes seconded the motion. The vote was unanimous. 3. Discussion and Consideration of approval of the submittal of the Texas Transportation Enhancement Grant for Little Bear Creek Trail Extension and Cottonbelt Trail III Debby Abitiz made a motion to approve the submittal of the Texas Transportation Enhancement Grant for Little Bear Creek Trail Extension and Cottonbelt Trail III. Vince Rosen seconded the motion. The vote was unanimous. 4. Halff Associates Open Space Master Plan Presentation Halff Associates gave a presentation on the Parks, Recreation and Open Space Master Plan and gathered input from the Parks and Recreation Advisory Board. Parks and Recreation Advisory Board November 2, 2009 Page 2 of 2 5. Recreation, Athletics, Tennis and Seniors' Reports Sissy White, Recreation Supervisor, presented a report on the ongoing programs. 6. Park Operations and Capital Improvement Status Reports Monica Walsh, Parks and Recreation Director, presented a status report on current projects. 7. Citizen Comments/Presentations Regarding Items not on the Agenda None 8. Adjournment Ken Llewellyn moved to adjourn at 7:03 p.m. Rick Paddock seconded the motion. The vote was unanimous. Respectfully submitted and approved: ....;A ..... Wanda Drexel, Administrative Assistant CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 01/04/2010 Agenda # 3 Department: Subject: Parks and Recreation Introduction of Parks and Recreation Advisory Board Member appointed for a two (2) year term ending December 2011 On December 15, 2009, the Colleyville City Council appointed the following individuals to the Parks and Recreation Advisory Board for a two (2) year term expiring December 2011. Rick Paddock Ken Llewellyn John Gooding Natalie Genco ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation ~ Information only CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 01/04/2010 Agenda # 4 Department: Subject: Parks and Recreation Introduction of new Assistant City Manager/Chief Financial Officer, Terry Leake Terry Leake, Finance Director, has been appointed to the position of Assistant City Manager/Chief Financial Officer. Terry Leake has almost 20 years as the city's finance director and in her dual role as Assistant City Manager/Chief Financial Officer, she will continue to oversee the city's financial planning, as well as supervise many of the city's major projects. ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation ~ Information only CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 01/04/2010 Agenda # 5 Department: Subject: Parks and Recreation Appoint Parks and Recreation Advisory Board Chairperson and Vice Chairperson At the beginning of each year the Board appoints a Chairperson and a Vice Chairperson. ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation ~ Information only CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 01/04/2010 Agenda # 6 Subject: Parks and Recreation Discussion and Consideration of Appointment of Representatives to serve on Subcommittees Department: Staff would like to request that members of the Parks and Recreation Advisory Board be appointed to serve on various park planning committees. Park land Dedication Committee: Two Places - two places to be appointed Advisory Board members who served last year: Brian Estridge - term expired December 2009 Vince Rosen - term expired December 2009 Colleyville Tree Board: Three Places - two (2) places to be appointed Advisory Board members who are appointed: Steve Dalri - term expires December 2010 Advisory Board members who served last year: Deena Dendy - term expired December 2009 Kenneth Llewellyn - term expired December 2009 ACTION TO BE TAKEN D Discussion Only D Procedural Change ~ Possible City Council Policy Recommendation D Information only CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 01/04/2010 Agenda # 7 Subject: Parks and Recreation Recreation, Athletics, Tennis and Senior's Reports Department: I. Recreation A. On December 4th Parks and Recreation assisted at Celebrate Colleyville coordinating and operating the craft area with 8 different crafts for the festival participants. B. On December 7th Parks and Recreation mailed out the Winter/Spring 2010 brochure to Colleyville residents and star customers. II. Athletics A. Volleyball finished their eight (8) game season, November 21, with a single elimination tournament. There were a total of nine (9) teams that competed. III. Tennis A. The Tennis Junior Development Program finished its Fall season with 47 students taking part in the program. For the month of November and December, 22 private lessons were offered to youth and adults. III. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month. In November, 299 participants enjoyed the luncheons at the Senior Center. B. The Walk across Texas Celebration was held on November 16, with over 50 participates from Bedford, Colleyville and Grapevine Senior Center. C. In November, the Senior Center had 691 visits. D Discussion Only D Procedural Change D Possible City Council Policy Recommendation ~ Information only CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 01/04/2010 Agenda # 8 Department: Parks and Recreation Park Operations and Capital Improvement Status Reports Subject: COTTONBEL T TRAIL. PHASE II Project Description: Consultant: Contractor: Status: Substantial Completion: Design of Cottonbelt Trail Phase II Halff Associates, Inc. N/A Waiting on TXDOT funding July 2010 McPHERSON PARK. FINAL PHASE Project Description: Consultant Contractor: Status: Substantial Completion: McPherson Park, Final Phase Newman, Jackson Bieberstein, Inc. Dean Construction 98% Complete Winter 2010 ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation ~ Information Only Page Lof g Parks and Operations Capital Improvement Status Reports Page 2 of 2 2009 Parks and Recreation CIP Proiects-7 . Park Master Plan - in progress . Pleasant Run Trail in progress . McPherson Park Final Phase - in progress . Webb House Trail - in progress . Cottonbelt Trail Phase II - in progress . Senior Center Open Space Area - in progress . L.D. Lockett Trail - in progress City Council Items October 20. 2009 Ordinance(s): First Reading and Public Hearing: 0-09-1734 Approval of amendments to Chapter 2 - Definitions and Chapter 5 - Tree Preservation of the Land Development Code November 4. 2009 Consent: Reading and Public Hearing - Resolution R-09-3161 Approval of a donation of three (3) Lyman Whitaker Wind Sculptures from the Colleyville Garden Club Ordinance(s): Second Reading and Public Hearing 0-09-1734 Approval of amendments to Chapter 2 - Definitions and Chapter 5 - Tree Preservation of the Land Development Code December 1. 2009 Pre Council: Discussion of the vision and plans for the City's Parks, Recreation and Open Space System Announcements of award and recognition: Presentation - In recognition of employees' years of service 1 Year - Justin Pena - Parks Department Amy Wilson - Recreation Department 5 Years - Chris McCord - Parks Department Resolution(s): Reading and Public Hearing Approval of replacing Resolution R-06-2655 and of the Little Bear Creek Trail Extension and Cottonbelt Trail Phase III Transportation Enhancements Funding Assistance Application submittal December 15. 2009 Pre Council: Update of McPherson Park Phase II Construction Consent: Reading and Public Hearing - Resolution R-09-3176 Consideration of appointments to the Parks and Recreation Advisory Board Committee