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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-01/08/2018 City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board DRAFT MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, January 8, 2018 6:00 p.m. Colleyville Public Library 110 Main Street - 2nd Floor Meeting Room 1. CALL TO ORDER Chair Hillary Schwanbeck called the meeting of the Parks and Recreation Advisory board to order on January 8, at 6:02 p.m. Present: Chair Hillary Schwanbeck, Vice Chair Mitali Mandlekar, Board Members Rich Hendler, Natalie Genco, Ajit Purandare, Jim Hasenpflug, and John Hillebrand. City staff: Mayor Richard Newton, Assistant City Manager, Adrienne Lothery, Parks Manager Heather Dowell, Senior Center and Recreation Manager Lisa Escobedo. Absent: Board member Cliff LeBlanc. 2. APPROVAL OF MINUTES October 2, 2017 and December 6, 2017 Board member Jim Hasenpflug moved to approve the October 2, 2017 and December 6, 2017 joint meetings. Board Member John Hillebrand seconded the motion. The motion carried unanimously. 3. REGULAR AGENDA ITEMS 3a Update on Future Use Options for the Bidault House & Webb House Assistant City Manager, Adrienne Lothery presented a property assessment presentation for the Bidault House and Webb House that was previously shared with the City Council and the Historical Preservation Committee but wanted citizen feedback from the Committee. The information in the presentation was recommendations presented by Hidell Associates Architects, Inc. Hidell Associates Architects, Inc. performed a thorough investigation of the Bidault House and Webb House and presented their findings to City Staff. The presentation provided assessments of the properties’ Current Conditions, Structural Integrity, Building Systems, Finishes, and Layout. Estimated cost of repairs and Parks and Recreation Advisory Board DRAFT MINUTES January 8, 201 8 City of Colleyville Page 2 different scenarios associated public use of these structures were provided. BIDAULT HOUSE: There were two scenarios presented for usage: • Museum for public education • Tea Room (private owner – commercial use) • Small Parties Requirements for repairs and modifications for usage for public occupancy will require specialized attention in the following areas (Details in presentation package that Adrienne Lothery presented): • Plumbing • Parking – Presently no parking available • Historical Designation Requirements • Zoning (SUP) • Buffer Wall • Landscape • ADA Requirements The Cost: Site Cost - $98,950 Structure Cost - $121,660 Engineering Fees - $20,000 Total Estimated Project Cost - $240, 610 Several questions were asked by the Committee: • How long have they owned the property? Mayor Newton – Approx. 2011 • Why did the City purchase the property? Adrienne Lothery – It belonged to a citizen of Colleyville and the Historical Preservation Committee and City Council voted to keep it for historical purposes. Texas Historical Designation in 1980. • What is it used for now? Adrienne Lothery - Nothing at the present. Preserved for family photos, etc. Looking for recommendations for future usage from citizens. Parks and Recreation Advisory Board DRAFT MINUTES January 8, 201 8 City of Colleyville Page 3 • Why do you need an 8 ft. masonry wall? Adrienne Lothery – Requirement from the land development code when a commercial usage is in a residential area. • Why don’t we let the interested party purchase the land? Mayor Newton - Mayor and Council wants to keep for historic reasons. One of the ideas for usage is, we have a Colleyville Citizen with a large collections of great historic pieces that potentially can be used in the Museum. Adrienne Lothery – the interested party added stipulations to the purchase that would be a cost to the City and a minimum of 20 parking spaces would be required (which will not fit in the building area). • Can we use the facility to rent out for small parties? Mayor Newton – Yes, this is one of the ideas for this facility. • What is the square ft. of the building? Adrienne Lothery – 1200 sq. ft. –occupancy of 38-48 people. • What is the acreage of the facility? Adrienne Lothery - .8 Acres • Is there any other place for historical education? - Adrienne Lothery - Not at the present. WEBB HOUSE: Webb House is connected to the Cotton Belt Trail. The building is in relatively good condition. Suggestions for usage: • Trail Stop • Public Meetings • Small Parties Modification and repair requirements include (details included in package Adrienne Lothery presented): • Lead based paint handling • ADA Requirements • Fencing Parks and Recreation Advisory Board DRAFT MINUTES January 8, 201 8 City of Colleyville Page 4 • Restrooms Modifications • Cost – Two cost associated with this property includes: Trail Stop - Site Cost - $33,000 Structure Cost - $152,426 Engineering Fees - $20,000 Total Estimated Cost - $205,426 Public Use & Meetings – Site Cost - $33,000 Structure Cost - $110,426 Engineering Fees - $15,600 Total Estimated Cost - $159,026 Adrienne Lothery discussed in detail the present restroom usage inside and outside the building. “The restroom is located at grade, below the finished floor of the existing home structure. To use the restroom, the public is required to exit the structure, and walk, without benefit of a cover (canopy roof) to the restroom. For many public occupancy uses, this path of travel to a restroom violates code requirements.” Suggested options from Hidell Associates Architects, Inc. included a new ADA unisex restroom (one design included one and the other 2). Also, a cost to demo the existing detached restroom (safety reasons). Adrienne Lothery stated that the current fencing that is up now seems to create an indication that you can’t enter into the Webb House. Property yard adjustment need to be done. Questions asked by the Committee: • Is there a kitchen? Heather Dowell – There is a small kitchen (not a full kitchen). • Is it open when there is no function? Heather Dowell – No, the building is locked. • What is the occupancy of the Webb House? Adrienne Lothery – Approx. 30-40. • Will there be additional annual cost for maintenance? Adrienne Lothery – operating cost will be minimal. The property will not be staffed on a regular basis. Heather Dowell – currently landscaping upkeep, climate control to make sure everything is working. Parks and Recreation Advisory Board DRAFT MINUTES January 8, 201 8 City of Colleyville Page 5 • What are some of your ideas for the future of the Webb House? Adrienne Lothery - Hopefully, in the future, there will be a Bransford Trail to the Cotton Belt? • Ideas include – Pumpkin Patch, Garden, Programming Opportunities, Christmas lighting, Farmers Market (one is already coming to Colleyville). • Heather – right now the Webb House is being used for bridal shots, family pictures, group pictures, etc. • What about the budget? Mayor/Adrienne – consideration already in the anticipated in the 2018 budget. • What are the next steps? Adrienne – City Council will schedule a worksession for further discussion. We were trying to get as much citizen input as possible. 3b Discussion of Future Meeting Dates Rich Hendler discussed the proposed 2018 Parks Schedule: • March 5, 2018 • May 7, 2018 • August 6, 2018 • October 1, 2018 • December 3, 2018 Rich Hendler also presented “Ideas for Further Discussions” stating that Parks and Recreation need to continue to stay focus and not lose their efforts. Mayor Newton expressed his appreciation for the Committee and stated that the staff and Council is in full support and will be engaged more often. He advised that it is important that everyone is fully educated and that everyone should be fully educated on the scope of the Committee. Heather Dowell indicated that everyone should have received the by-laws upon appointment to the Committee, but that they will be sent out again. Rich Hendler stated that the Committee must stay focus on the agenda and accomplishments from the items. Heather Dowell reminded everyone that the Committee are the ones that make up the agenda. Parks and Recreation Advisory Board DRAFT MINUTES January 8, 201 8 City of Colleyville Page 6 Rich Hendler moved to approve the 2018 future Board dates. Ajit Purandare seconded the motion. 4. REPORTS 4a Recreation, Athletics, and Senior Center Report Lisa Escobedo, started her update with recapping the events that has taken place since the last meeting: • Winter Ball was held on January 26, 2018. It was a sale out and a success. The theme was “Hollywood” (without the “Hollywood Drama” per Committee member). There was a DJ, limousine ride, and pictures taken. • The Spring Season practices began. Girls’ volleyball registration began on January 2 and ended February 9, 2018. Practice will began February 26. We have thirty eight (38) teams signed up and they will be using the facility of two schools, Colleyville Middle School and Heritage Middle School. The first game will be held on March 3, 2018. • There are 13 teams registered for tennis. The winter spring classes are from January through April. Spring class registration began late February through early March • Senior Center – held their Annual Holiday Party December 13, 2017. Dinner along with a Jazz music played, picture taking, and the white elephant gift exchange. Sixty (60) seniors attended. • Parks painted the interior of the Senior Center. Parks personnel was used on the extremely cold days. • AARP is offering tax help for seniors are scheduled from February 6, 2018 through April 17, 2018. Appointments are required. • Colleyville Clean Sweep will be held on April 7, 2018 from 9-11 a.m. at Colleyville Heritage parking lot. Items collected will include bulk trash, electronics, shredding, old tires, hazardous waste, etc. In the past there was a line for hazardous waste but last year it went exceptional well thanks to the help of out Council getting the word out and along with the social media (and per Heather Dowell – because she worked on the line for hazardous material). Parks and Recreation Advisory Board DRAFT MINUTES January 8, 201 8 City of Colleyville Page 7 • Easter Brunch will be held on March 24, 2018. This event is usually an early sale out. It will be held at Colleyville Center from 10 a.m. to Noon. 4b Parks Report • Heather Dowell reported that parks is current working on all spring contracts for softball, baseball, etc. • The new properties south of city hall and across from Library has a new irrigation system. • There are continued improvements being done around the city hall and village area. The pots in front of city hall will be changed with seasonal plants and down Main Street. • Adrienne Lothery is working on new art figures that will be purchased to be added around this area. More information will be announced as it come to the forefront for the public. • Many new programs with the green space. • The Christmas lighting around the city hall and the first movie night was a success. • Plans for a Farmer’s Market are underway. Adrienne Lothery – Tentative date is March 24, 2018. • Hero Park working with public works to make minor improvements to the fountain and replacement of shrubs and future improvements to come. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA No citizen comments. 6. ADJOURNMENT Board member Ajit Purandare moved to adjourn the meeting, and board member Rich Hendler seconded. Motion carried unanimously. Chair Hillary Schwanbeck adjourned the meeting at 7:30 p.m. Parks and Recreation Advisory Board DRAFT MINUTES January 8, 201 8 City of Colleyville Page 8 APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON MARCH 5, 2018 Prepared by: Joyceinne Williams Administrative Secretary