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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-10/3/2005City of ~ Il~ Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, October 3, 2005 6:30 p.m. For the meeting conducted in Council Chamber at City Hall located at 100 Main Street AGENDA NUMBER AGENDA ITEM 1. Call to order 2. Approval of the September 12, 2005 Parks and Recreation Advisory Board Minutes 3. Discussion and consideration of proposed 2005 Colleyville Pathways Plan Update 4. Discussion of bolstering Colleyville's athletic program to include adult leagues for tennis, soccer, volleyball and softball 5. Review of City of Colleyville's policy of printing hard copy agendas for meetings 6. Recreation, Athletics, Tennis and Seniors' Reports 7. Park Operations and Capital Improvement Status Reports 8. Citizen comments/presentations regarding items not on the agenda* 9. Adjournment *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) ~~ I certify that the above agenda was posted on the bulletin board at City Hall on September 30, 2005: ~ «~.- G~tY of ~ Il~ Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday September 12, 2005 6:30 p.m. Bob Leininger called the meeting to order at 6:32 p.m. on Monday, September 12, 2005 at the Parks and Recreation office. ROLL CALL: Steve Dalri, Connie Hampton, Pat Horn, Bob Leininger, Pete Riis and Councilperson Tom Hart. ABSENT: Jerry Birkes, Nancy Coplen, Vince Rosen, Gil Turner and Councilperson Tony Licata. STAFF: Monica Walsh, Director of Parks and Recreation and Dixie Smith, Administrative Assistant 1. Call to Order 2. Approval of the August 1, 2005 Parks and Recreation Advisory Board Minutes Pat Horn moved to approve the August 1, 2005 Parks and Recreation Advisory Board minutes. Connie Hampton seconded the motion. The vote was unanimous. 3. Discussion of Eagle Scout Project Chris Bonner of Troop 28 presented his project to define and recover a section of trail at the Colleyville Nature Center. Connie Hampton moved to approve the Eagle Scout project as presented. Pat Horn seconded the motion. The vote was unanimous. 4. Discussion of Eagle Scout Project Chris Plorin of Troop 28 presented his project for improvements at Pleasant Run Soccer Complex. His project included painting soccer goals, building shelves in the storage buildings, providing lockers in the concession stand and attaching a bulletin board to the side of the concession stand. Pat Horn moved to approve the Eagle Scout project as presented. Connie Hampton seconded the motion. The vote was unanimous. Parks and Recreation Advisory Board Meeting September 12, 2005 Page 2 5. Discussion and Consideration of Redirecting Voluntary Park Fund Monies Monica Walsh, Director of Parks and Recreation, reported that she contacted the Finance Director, Terry Leake, concerning using the balance of the GCISD area improvements to provide maintenance of GCISD sites used for baseball practice. Terry Leake confirmed that Voluntary Park Fund monies could not be used for maintenance. Connie Hampton moved to redirect the balance of GCISD Practice Area Improvements ($17,977) into the Voluntary Park Fund. Pat Horn seconded the motion. The vote was unanimous. 6. Update of Parks and Recreation Projects Monica Walsh, Director of Parks and Recreation, gave of an overview of the EDCIP budget for park projects FY 2006 - FY 2010. The budget is developed from CEDC monies, Voluntary Park Fund monies and Parkland Dedication monies based on the priorities established by the Parks and Recreation Advisory Board. On August 26, the CEDC Board recommended approval of the budget. On September 6, 2005 the budget was approved by City Council. 7. Discussion of former City Hall Property Pat Horn, Board member, presented his proposal to use the former City Hall property as a practice facility for youth sports. Monica Walsh, Director of Parks and Recreation, was asked to report back to the Advisory Board at the October 2005 meeting the pros and cons of using the property as practice fields. 8. Recreation, Athletics, Tennis and Seniors' Reports Monica Walsh, Director of Parks and Recreation, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. 9. Park Operations and Capital Improvement Status Reports Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. Parks and Recreation Advisory Board Meeting September 12, 2005 Page 3 10. Citizen comments/presentations regarding items not on the agenda Pat Horn, Parks and Recreation Advisory Board member, requested that the following items be placed on October's agenda: cost reduction by not printing agenda and packet for Board members, recreation adult tennis league, adult soccer league on Sunday afternoons and volleyball league. 11. Adjournment Pete Riis moved to adjourn at 7:40 p.m. Steve Dalri seconded the motion. The vote was unanimous. Respectfully submitted and approved: (~ `~ Dixie S. Smith, Administrative Secretary 1~ -~~~^- colleyville parks and recreation Meeting Agenda # 10/3/2005 3 Department: Parks and Recreation Subject: Discussion and consideration of proposed 2005 colleyville Pathways Plan Update Since October 2004, staff has been working on updating the 1998 colleyville Pathways Plan-A Citywide System. Staff has reviewed the Data Collection and Assessment of Current Conditions Phases. Staff met with the Sidewalk Committee several times to review the proposed 2005 colleyville Pathways Plan Update. As part of the Community Involvement Phase, all of the Committee's feedback was incorporated into the plan. All public comments and feedback from tonight's meeting (October 3, 2005) will be documented. The final document will be presented to City Council for approval. Recommendation: Approval ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ^ Information Only ®Possible City Council Policy Recommendation CITY OF COLLEYVILLE PA RKS A ND RECREATION Page 1 of 1 1~ colleyville parks and recreation • Meeting Agenda # 10/3/2005 4 Department: Parks and Recreation Subject: Discussion of bolstering Colleyville's athletic program to include adult leagues for tennis, soccer, volleyball and softball A Board member requested that this item be placed on the agenda. ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ^ Information Only ®Possible City Council Policy Recommendation CITY OF COLLEYVILLE PARKS AND RECREATION Page 1 of 1 i colleyville parks and recreation • CITY OF COLLEYVILLE PA RKS A ND RECREATION Meeting Agenda # 10/3/2005 5 Department: Parks and Recreation Subject: Review of City of Colleyville's policy of printing hard copy agendas for meetings A Board member requested that this item be placed on the agenda. ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ^ Information Only ®Possible City Council Policy Recommendation Page 1 of 1 ~~- colleyville parks and recreation • Meeting Agenda # 10//3/2005 6 Department: Parks and Recreation Subject: Recreation, Athletics, Tennis and Seniors Report I. Recreation A. During the month of September approximately 57 participants were involved in recreation classes. II. Athletics A. On September 28, twenty youth participated in the Punt, Pass and Kick competition at colleyville Middle School. III. Tennis A. For the fall session nine ladies tennis teams are involved in league play with Northeast Tarrant Tennis and USA Tennis. B. Staff will continue to market and develop adults in order to form in-house tennis leagues for men, women and coed play. IV. Senior Adults A. Metroport Meals on wheels luncheons and activity programs continue on the first and third Friday of each month at the colleyville Center. In September they had 150 participants enjoy the luncheons. ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation CITY OF COLLEYVILLE PARKS AND RECREATION Page 1 of 2 Recreation, Athletic, Tennis and Seniors' Report Page 2 of 2 July Recreation Classes and Pro rams Participants Revenue Adult Enrichment 8 25 $1,052 Youth Develo ment 8 32 $3,720 Tennis 10 56 $3,911 Athletic Pro rams 2 0 $0 Senior Adults 9 288 $85 S ecial Events 0 0 $0 Reservations 31 NA $257 Volunteers 2 13 $0 Totals 414 $9,025 /~ r ~- • _ „~~„`~ colleyville parks and recreation • Meeting Agenda # 10/3/2005 7 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTONBELT TRAIL, PHASE II Project Description: Design of Cottonbelt Trail Phase II Consultant Halff Associates, Inc. Contractor: N/A Status: Under design Substantial Completion: Spring 2006 CITY COUNCIL ACTION There were no Parks and Recreation items on the September 28, 2005 agenda. OTHER INFORMATION The Log Barn will be temporarily relocated during the week of October 2, 2005. ACTION TO BE TAKEN ®Discussion Only ^ Procedural Change ^ Information Only ^ Possible City Council Policy Recommendation CITY OF COLLEYVILLE PARKS AND RECREATION Page 1 of 1