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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-9/14/2009G~tY of ~ Il~ Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, September 14, 2009 6:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the August 3, 2009 Parks and Recreation Advisory Board Minutes 3 Discussion and Consideration of Redirecting Parkland Dedication Funds 4 Discussion and Consideration of Funding for Senior Center Open S ace Elements 5. Recreation, Athletics, Tennis and Seniors' Reports 6. Park Operations and Capital Improvement Status Reports 7. Citizen Comments/Presentations Regarding Items not on the Agenda* 8. Adjournment *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) certify that the above agenda was posted on the bulletin board at City Hall by 5:00 on September 11, 2009: ~''°A~ ~'~ "'"~•L GitY of ~ Il~ Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, August 3, 2009 6:00 p.m. D~ Steve Dalri called the meeting to order at 6:00 p.m. on Monday, August 3, 2009, at the Parks and Recreation Office. ROLL CALL: Steve Dalri, Brian Estridge, Rick Paddock, Debby Abitz, Suzanne Hughes and Vince Rosen ABSENT: Ken Llewellyn, Deena Dendy and Nancy Coplen, GCISD Liaison STAFF: Monica Walsh, Director of Parks and Recreation, Wanda Drexel, Administrative Secretary, Sissy White, Recreation Supervisor and Kelly Cooper, Assistant City Manager 1. Call to Order 2. Approval of July 13, 2009 Parks and Recreation Advisory Board Minutes Brian Estridge moved to approve the July 13, 2009 Parks and Recreation Advisory Board minutes. Rick Paddock seconded the motion. The vote was unanimous. 3. Introduction of New Parks and Recreation Advisory Board Member Monica Walsh, Parks and Recreation Director, introduced Suzanne Hughes. 4. Discussion and Consideration of Pleasant Run Trail Opportunities Monica Walsh, Parks and Recreation Director, presented an overview of the trail opportunities concerning the Colleyville Economic Development Capital Improvement Program budget related to the Pleasant Run Trail. There are three (3) sections of the trail that are not completed and there is funding in the proposed Colleyville Economic Development Capital Improvement Program for the Pleasant Run Trail for next year. The sections discussed were: trail between Hardage Lane and L.D. Lockett, trail between Church Street to Bogart and trail between Mission Lane and Church Street. After discussion, Vince Rosen made a motion to recommend that $250,000 be appropriated out of the Colleyville Economic Development Capital Improvement Program budget for the section of trail between Hardage Lane and L.D. Lockett. Brian Estridge seconded the motion. The vote was unanimous. Parks and Recreation Advisory Board August 3, 2009 Page 2 of 2 5. Discussion and Consideration of Fee Structure at Reagan Park for the Baseball/Softball Practice Fields Monica Walsh, Parks and Recreation Director, gave a overview of how Reagan Park athletic fields are reserved. Reagan Park athletic fields are reserved by Colleyville Baseball Association (CBA) and Colleyville Girl's Softball Association (CGSA) during their fall and spring seasons for practices. When the fields are not being used by the YSA, they will be available to anyone to use on a first-come first- serve basis during daylight hours. If someone wants to guarantee that they will have the field, they may reserve it. Staff is recommending the fee for residents be $35 without lights and $50 with lights and non-resident fees be $60 without lights and $100 with lights. This is for a two hour session with the same guidelines in place as reserving practice fields. Colleyville Baseball Association and Colleyville Girl's Softball Association have approved this fee scale. After discussion, Brian Estridge made a motion to accept the staff's recommendations for reserving Reagan Park. Vince Rosen seconded the motion. The motion passed with 5 yeas and 1 nay. 6. Recreation, Athletics Tennis and Seniors' Reports Sissy White, Recreation Supervisor, presented a report on the ongoing programs. 7. Park Operations and Capital Improvement Status Reports Monica Walsh, Parks and Recreation Director, presented a status report on current projects. 8. Citizen Comments/Presentations Regarding Items not on the Agenda None 9. Adjournment Rick Paddock moved to adjourn at 6:58 p.m. Vince Rosen seconded the motion. The vote was unanimous. Respectfully submitted and approved: Wanda Drexel, Administrative Assistant ~ CI TY OF COLLEYVILLE '~` PARKS AND RECREATION ~- Meeting Agenda # 09/14/09 3 colleyvillc parks and recreation • • Department: Parks and Recreation Discussion and Consideration of Redirecting Parkland Dedication Funds Subject. Staff has prepared the following summary of the Parkland Fund expenditures, as approved by City Council for your review and consideration. Balance - Castleton Trail $7,044 Balance - McDonwell School Trail $9,210 Balance - S ar er Park Trail $4,672 Total $22,533 Recommendation: Approval ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ^ Information Only ®Possible City Council Policy Recommendation FINANCIAL STATUS OF PARKLAND DEDICATION FUND AT 7-31-2009 TOTAL REVENUES $3,444,292 TOTAL INTEREST INCOME RECD $508,205 LESS EXPENSES: KIDSVILLE DONATION $1,000 LANDSCAPING NATURE CENTER $1,169 NATURE CENTER TREES $1,035 KIMSEY PARK APPRAISALS $4,700 CITY PARK SOD $72,881 TPWD KIMSEY PARK GRANT $8,800 COTTONBELT TRAIL I $161,447 COTTONBELT TRAIL ROW ACQUISITION $32,323 WEBB HOUSE RESTORATION $98,584 COTTONBELT TRAIL II $28,488 MC DONWELL SCHOOL TRAIL $162,790 PARK PROPERTY $508,047 CASTLETON TRAIL $18,956 MC PHERSON PARK PHASE I $1,084,147 LOG BARN $111,000 SPARGER PARK TRAIL $82,838 TOTAL EXPENSES $2,378,204 LESS ENCUMBERANCES CASTLETON TRAIL $7,044 COTTONBELT TRAIL II $179,810 COTTONBELT TRAIL III $185,297 MC DONWELL SCHOOL TRAIL $9,210 WEBS HOUSE TRAIL $20,000 SPARGER PARK TRAIL $4,672 TOTAL ENCUMBERANCES $406,033 TOTAL AVAILABLE AT 7-31-2009 $1,168,259 CI TY OF COLLEYVILLE :r ~/~"` PARKS AND RECREATION ~; ~ `` ,. ~- Meeting Agenda # ...,:~ ,* 09/14/09 4 colleyville parks and recreatior~i • • Department: Parks and Recreation Discussion and Consideration of Funding for Senior Center Open Space Subject: Elements The Colleyville Development Economic Corporation (CEDC) approved $200,000 for the Senior Center Open Space elements. The board suggested that the remaining $150,000 of the project be funded with Parks and Recreation monies. ACTION TO BE TAKEN ^ Discussion Only ^ Information Only ^ Procedural Change ® Possible City Council Policy Recommendation ~r ,,~- ~I. colleyville parks and recreation • • CI TY OF COLLEYVILLE PARKS AND RECREATION Meeting Agenda # 09/14/09 5 Department: Parks and Recreation Recreation, Athletics, Tennis and Senior's Reports Subject: I. Recreation A. On August 4th the Fall Experience Senior and Recreation brochure was mailed out to current customers and citizens. B. Our first Open House was held August 29th at the Senior Center. We had approximately 200 people in attendance. II. Athletics A. The colleyville Youth Sports Associations begin their fall season this month. III. Tennis A. For the month of June, 16 private lessons were offered to youths and adults. B. On August 7th we held a Mid Cities Tennis Tournament and had approximately 95 participants. III. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month. In August, 264 participants enjoyed the luncheons at the Senior Center. B. In August, the Senior Center had 750 visits with 15 of these visits being class related. ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information only ^ Possible City Council Policy Recommendation ~~- ~,%,,~ colleyville {arks and recreation • • Meeting Agenda # 09/14/09 6 Department: Parks and Recreation Park Operations and Capital Improvement Status Reports Subject: COTTONBELT TRAIL, PHASE II Project Description: Design of Cottonbelt Trail Phase II Consultant: Halff Associates, Inc. Contractor: N/A Status: Waiting on TXDOT funding Substantial Completion: July 2010 McPHERSON PARK, FINAL PHASE Project Description: McPherson Park, Final Phase Consultant Newman, Jackson Bieberstein, Inc. Contractor: Dean Construction Status: Under construction Substantial Completion: Winter 2010 ACTION TO BE TAKEN ^ DisCUSSIOn Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation CI TY OF COLLEYVILLE PARKS AND RECREATION Page 1 of 2 Parks and Operations Capital Improvement Status Reports Page 2 of 2 2009 Parks and Recreation CIP Projects-7 • Park Master Plan -kick off meeting this month • Trails -Pleasant Run completed • McPherson Park Final Phase - in progress • Webb House Trail - in progress • Cottonbelt Trail Phase II - in progress • Senior Center Open Space Area -trail complete • Irrigation Monitoring System -completed 2010 Parks and Recreation CIP Projects-7 • Senior Center Open Space Area • LD Lockett Path • Pleasant Run Trail • Webb House Trail • Parks Master Plan • McPherson Park Final Phase • Cottonbelt Trail Phase II City Council: August 4, 2009 Approval of a donation of granite memorial markers from Michael E. Patterson for display at the Colleyville Senior Center. August 18, 2009 Approval of a contract for design services with Halff Associates, Inc. for the Parks and Recreation Open Space Master Plan in an amount not to exceed $91,500.00. Ordinance(s) First Reading and Public Hearing: Approval to amend Ordinance 0-04-1492 relative to fees and reservations for the use of park athletic and recreation facilities. September 1, 2009 Ordinance(s) First Reading and Public Hearing: Amending Ordinance 0-92-880 setting fees and charges for City facilities Ordinances(s) Second Reading and Public Hearing: Approval to amend Ordinance 0-04-1492 relative to fees and reservations for the use of park athletic and recreation facilities.