HomeMy WebLinkAboutCity Council-Minutes-8/5/2009~~~ ~~~ City of Colleyville
Agenda
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City Council Worksession
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
vwvw.colleyville.com
Wednesday, August 5, 2009
6:00 PM
Executive Conference Room
1. CALL TO ORDER
2. PRESENTATION AND DISCUSSION
2a Presentation and Discussion of the Proposed FY 2010 Budget
2b Presentation and Discussion of the Colleyville Tomorrow Fund
2c Presentation and Discussion of the Parks Tomorrow Fund
2d Presentation and Discussion of Fire Department Staffing Plan
3. ADJOURNMENT
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, July
31, 2009, by 5:00 p.
Cynthia Singleton, TRMC, CMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be opened for public
'i comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
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r`~_=-~ City of Colleyville
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City Council Worksession
6:00 PM
Wednesday, August 5, 2009
2.
2a
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Executive Conference Room
The worksession of the Colleyville City Council was called to order by
Mayor David Kelly on August 5, 2009, at 6:02 p.m.
Mayor Kelly expressed appreciation to staff for development of the Fiscal
Year 2010 (FY 2010) budget.
ROLL CALL: Councilmembers Carol Wollin, Stan Hall, Tom Hart
and Mike Taylor were present. Mayor David Kelly, City Manager
Jennifer Fadden, Assistant City Manager Kelly Cooper, Police Chief
Tommy Ingram, Finance Director Terry Leake, Accountant Karen
Hines, Interim Fire Chief Russell Shelley, Interim Battalion Chief
Mark Cantrell, Public Works Director Steve Chutchian, Human
Resources Manager Elise Welborn, Library Director Mary Rodne,
Interim Community Development Director Ron Ruthven, Community
Center Manager Lin Przybyl, Economic Development Director Marty
Weider, Parks and Recreation Director Monica Walsh, Network
Administrator Paul DePingre, Communications and Marketing
Director Mona Gandy, Management Assistant Christine Loven and
City Secretary Cynthia Singleton were also present.
Mayor Pro Tem Ayers was absent.
PRESENTATION AND DISCUSSION
Presentation and Discussion of the Proposed FY 2010 Budget
City Manager Jennifer Fadden provided an overview of the budget
development process, the service delivery policy, revenue sources and
the proposed Fiscal Year 2010 (FY 2010) budget.
City Manager Fadden stated the City Council will meet August 11, 2009,
to discuss the City Council's intent to set a tax rate and the first reading
and public hearing for the FY 2010 budget will be September 1, 2009
and the second reading and public hearing on September 15, 2009.
There was general discussion regarding the Texas Municipal Retirement
System (TMRS) contribution rate; City Council discretionary fund; staff
positions; automated book return; agency service requests; funding for
Grapevine Community Relief Exchange (GRACE) and Keep Colleyville
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City Council Worksession City Council Minutes August 5, 2009
Beautiful; the collaborative efforts of the City and the Colleyville Area
Chamber of Commerce in support of economic development; a
comprehensive merchandising study; and the timeframe and funding for
the financial management software.
City Manager Jennifer Fadden expressed appreciation to staff for the
time and energy spent in the development of the Fiscal Year 2010
budget.
Mayor Kelly expressed appreciation to the staff for fiscal management
and development of the budget in a challenging economy.
Mayor Kelly recessed the meeting at 7:17 p.m. and reconvened at 7:40
p.m.
2b Presentation and Discussion of the Colleyville Tomorrow Fund
Assistant City Manager Kelly Cooper provided an overview of the
Colleyville Tomorrow Fund, the ranking process and results of proposed
projects for funding and the recommendation of projects to be funded
through the Colleyville Tomorrow Fund and the Parks Tomorrow Fund.
There was general discussion regarding a new Public Works facility,
Colleyville Center expansion and/or renovation, authorized uses of the
Colleyville Economic Development Corporation fund, sound mitigation
for the rail corridor and fire truck purchase.
City Council requested information regarding the authorized uses of the
Colleyville Economic Development Corporation fund.
City Council requested a worksession or Pre Council meeting with the
Colleyville Center Advisory Committee members to discuss the
Colleyville Center renovation plans.
2c Presentation and Discussion of the Parks Tomorrow Fund
Parks and Recreation Director Monica Walsh presented the results of
the project ranking process and recommendation for funding through the
Parks Tomorrow Fund.
There was general discussion regarding the Kidsville playground
equipment replacement, the upgrade of recreation software and funding
sources for parks department capital items.
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City Council requested information regarding possible utility savings
related to the installlation of timing devices for lighting the park facilities
and the efficiency of the Senior Center heating, ventilating and air
conditioning system.
Parks and Recreation Director Monica Walsh reviewed the Parks and
Recreation Advisory Board project recommendations.
Councilmember Wollin requested the expansion of the central control
irrigation system for water conservation.
City Council requested staff provide information regarding playground
structures for Kidsville.
Mayor Kelly recessed the meeting at 8:44 p.m. and reconvened at 8:55
p.m.
2d Presentation and Discussion of Fire Department Staffing Plan
Interim Fire Chief Russell Shelley provided the history of funding and
constructing the Central Fire Station and Fire Station 1, and reviewed the
Bedford Response Area of Colleyville (BRAG) agreement, the proposed
staffing plan and purchase of fire trucks.
Discussion ensued regarding the BRAG agreement with the City of
Bedford.
City Council requested a review and analysis of the BRAG agreement
and information regarding the timeframe for the full operation of the fire
apparatus.
City Council determined staff should proceed with the proposed staffing
plan.
City Manager Jennifer Fadden provided information regarding the
timeline for implementation of the staffing plan and funding sources and
answered questions of the City Council.
City Manager Jennifer Fadden stated the City Council requests will be
incorporated into the proposed budget ordinance.
3. ADJOURNMENT
There being no further discussion, Mayor Kelly adjourned the meeting at
9:15 p.m.
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City Council Worksession City Council Minutes August 5, 2009
APPROVED BY A VOTE OF ~ AYES, ~ NAYS AND ~
ABSTENTIONS ON THIS THE /S~ DAY OF 009.
Minutest en and pre ared by:
C this Singleton, TRMC, C C
City Secretary
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