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Home My WebLink AboutColleyville Economic Development Corporation (CEDC)-Minutes-8/11/2009,,,: , City of Colleyville 100 Main Street ,~~ -~.~ Colleyville, Texas 76034 e~ Agenda 817. 503.1000 7 www.colleyville.com Colleyville Economic Development Corporation Board Tuesday, August 11, 2009 7:00 PM City Council Chambers 1. CALL TO ORDER 2. PRESENTATION AND DISCUSSION 2a Discussion of the FY 2010 - 2014 Economic Development Capital Improvement Program (EDCIP) priorities 3. ADJOURNMENT I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, August 7, 2009, by 5: p. Cynthia Singleton, TRMC, CMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 Printed on 8/5/2009 ~~ ~ ~ City of Colleyville 100 Main Street ~, ~ ~ ~ ~ ~~ Colleyville, Texas 76034 Minutes 817.503.1000 '~~~~~~ www.colleyville.com Colleyville Economic Development Corporation Board Tuesday, August 11, 2009 7:00 PM City Council Chambers The Colleyville Economic Development Corporation Board of Directors' meeting was called to order by President David Kelly at 7:05 p.m. ROLL CALL: Directors Tom Hart, Carol Wollin, Greg Appel and Stan Hall were present. President David Kelly, General Manager Jennifer Fadden, Finance Manager Terry Leake, Colleyville Center Manager Lin Przybyl, Library Director Mary Rodne, Parks and Recreation Director Monica Walsh, Economic Development Director Marty Weider, Interim Community Development Director Ron Ruthven and Secretary Cynthia Singleton were also present. Directors Yvonne Gilliam and James Spriggs were absent. 2. PRESENTATION AND DISCUSSION 2a Discussion of the FY 2010 - 2014 Economic Development Capital Improvement Program (EDCIP) priorities General Manager Jennifer Fadden stated staff members will provide briefings regarding the Colleyville Economic Development Corporation (CEDC) proposed projects for Fiscal Years (FY) 2010 through 2014. Finance Manager Terry Leake stated a sales tax increase is not forecasted for FY 2010 and a 2% growth is forecasted for the remaining time period and stated an appropriate level for the CEDC fund, according to the rating agencies, is approximately $850,000.00. Economic Development Director Marty Weider provided information regarding the development of a Retail Merchandising Plan by Catalyst Commercial for the purpose of identifying the market and targeting and recruiting retailers and restaurants, reviewed the proposed marketing budget and answered questions of the Board. General Manager Fadden stated the scope of the project includes the development of collateral pieces for distribution to potential developers or clients, implementation of the study and reviewed the cost and timeline of the plan implementation. City of Colleyville Page 1. Printed on 8/27/2009 Colleyville Economic Development Minutes August 11, 2009 Corporation Board There was general discussion of web site enhancements for marketing purposes. Ms. Fadden reviewed the proposed expenditures and stated $35,000 will be added to operating expenses for the McPherson Park splash pad and irrigation costs. Parks and Recreation Director Monica Walsh provided information regarding water conservation efforts and irrigation systems. President Kelly requested information regarding water usage, conservation methods and future legislative mandates regarding water conservation. Ms. Fadden presented a recommendation to increase the public art fund by $10,000.00 for future purchases of public art. There was general discussion regarding allowable expenditures of CEDC funds related to the Keep Colleyville Beautiful program. President Kelly requested funding for the Keep Colleyville Beautiful program, in the amount of $3,000.00, and adjust as appropriate in future years. General Manager Fadden proposed that Keep Colleyville Beautiful enter into an agency service agreement, which specifies requirements of the agency to receive funding. Ms. Fadden stated funding is proposed for the Library expansion. of the second floor, staffing and janitorial expenses during FY 2011-2014. Interim Community Development Director Ron Ruthven provided information regarding the wayfinding signs, entry markers and locations. Finance Manager Terry Leake provided information regarding funding sources for the wayfinding signs, entry markers and locations. General Manager Fadden provided information regarding funding, land acquisition and location of future wayfinding signs. Discussion ensued regarding the location of signs. Director Hall requested City Council be apprised of the sign installation. Colleyville Center Manager Lin Przybyl presented information regarding City of Colleyville Page 2 Printed on 8/27/2009 Colleyville Economic Development Minutes August 11, 2009 Corporation Board the history of the Colleyville Center, a proposed phased-in renovation plan of the Center, funding sources and answered questions of the Board. President Kelly spoke regarding funding sources and timeline for renovation of the Center. Discussion ensued regarding the elements of the expansion plan. Library Director Mary Rodne provided the history of the Colleyville Public Library, an overview of the proposed spatial reorganization plan and answered questions of the Board. Discussion ensued regarding the proposed design and use of the second floor and funding sources, including $175,000 from the Colleyville Public Library Foundation. Ms. Rodne presented information regarding the 3M Intelligent Return and Sorter System to replace a manual book drop. Discussion ensued regarding the features of the return and sorter system and costs. Parks and Recreation Director Monica Walsh provided information regarding the Pleasant Run Trail expansion, costs and funding sources, stated the Parks and Recreation Advisory Board and the Colleyville Trails and Sidewalks Committee recommended the area from Hardage Lane and L.D. Lockett be funded and expanded for safety and the convenience of citizens and answered questions of the Board. Discussion ensued regarding the project contingency amount, trail connectivity and installation of quad gates. Parks and Recreation Director Monica Walsh provided information regarding enhancements to the Senior Center open space area, which includes exercise stations, trees, irrigation, a wooden trellis and outdoor games and answered questions of the Board. Discussion ensued regarding the outdoor games, construction timeline and funding sources. There was discussion regarding the utilization of the Parkland Dedication funds for the exercise stations and irrigation. Ms. Walsh provided information regarding the connectivity of the Webb House Trail and discussions with the Fort Worth Transportation Authority City of Colleyville Page 3 Printed on 8/27/2009 Colleyville Economic Development Minutes August 11, 2009 Corporation Board (The T) regarding the design, timing, costs and funding of the trail and quad gates and answered questions of the Board. Parks and Recreation Director Monica Walsh provided information regarding the L.D. Lockett House Trail connectivity and stated this project is part of a grant application with TxDOT, with 26% of the costs funded by the City and 74% funded by TxDOT. Discussion ensued regarding design issues related to the wetlands near the trail and President Kelly requested information regarding the maintenance costs and safety of the trail related to the marsh area. Discussion ensued regarding reallocation of funding for the project. The Board determined that $378,058.00, less the $175,000.00 from the Library Foundation, and $196,942.00 out of available cash would provide funding for the Library spatial reorganization plan. General Manager Jennifer Fadden reviewed the allocation of funding for the projects as follows: Library Spatial Reorganization Plan - $575,000 will be funded from available cash and general fund; Pleasant Run Trail P~ project - $270,000.00; Senior Center open area senior elements - ..,,. $200,000.00; Webb House Trail crossing design - FY 2010, $40,000.00 and FY 2011, $130,000; Interfund Loan -Library Spatial Reorganization Plan Fiscal Year 2011, $187,500 will be eliminated including the next three Fiscal Years and appropriate $57,500.00 to future projects; Keep Colleyville Beautiful program - $3,000.00 General Manager Fadden stated the Colleyville Economic Development Corporation will meet on August 25, 2009, to consider the proposed budget. 3. ADJOURNMENT There being no further discussion, President Kelly adjourned the meeting at 9:05 p.m. APPROVED BY A VOTE OF ~Jam-" AYES, ABSTENTIONS ON THIS THE oL~.,'3 n1 DAY OF Minutest en and r ed by: I' ~' ynthia ingleton Secretary !~ NAYS AND ~ ,uo 2009. City of Colleyville Page 4 Printed on 8/27/2009