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HomeMy WebLinkAboutLibrary Board-Agenda Packets-8/10/2009COLLEYVILLE PUBLIC LIBRARY BOARD AGENDA AUGUST 10, 2009 7:00 P.M. COLLEYVILLE PUBLIC LIBRARY 110 MAIN STREET I. Call to Order II. Approval of June 8, 2009 Minutes III. Librarian's Report A. Monthly Statistics B. Donations C. Programs 1. Summer Reading Program 2. Children & Youth Conference for North Texas Libraries IV. Library Board Appointments Update V. City of Colleyvllle FY2010 Budget Update VI. Colleyville Public Library Spatial Reorganization Plan Update VII. Discussion and Consideration of Library Fee Structure VIII. Review and Discussion of the Colleyville Public Library Circulation Policy IX. Review and Discussion of the Colleyville Public Library Study Room Policy X. Colleyville Public Library Accessibility Pilot Project XI. Friends of the Colleyville Public Library Report XII. Colleyville Public Library Foundation Report XIII. Next Meeting Date XIV. Suggested Items for Future Meetings ~.U ~ t~~ Tt~x.i~ XV. Citizen Comments* XVI. Adjournment *(This time is allocated for citizens to informally address the Board on matters on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that this notice was posted on the bulletin boards at City Hall on Thursday, August 6, 2009, at 5:00 p.m. Mary E. Rodne Library Director COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES June 08, 2009 I. CALL TO ORDER -Chair Jerome Davis called the meeting of the Colleyville Public Library Board to order at 7:05 p.m. ROLL CALL -Members present: Pat Jones, Karen Birkes, Jerome Davis, Richard Roxburgh, Mary Alice Rippe and Nancy Bowen Members Absent: Steve Isbell Alternates Present: Thad Bolline Ex-Officio Members Present: Kay Newton and Cecilia Monacelli Ex-Officio Members Absent: Steve Banta, Dr. Larry Darlage, Mayor David Kelly, Jorge Rodriguez, and Mary Smith Staff present: Kelly Cooper and Mary Rodne II. APPROVAL OF MAY 11, 2009 MINUTES - A motion was made by Richard Roxburgh and seconded by Nancy Bowen to approve the May 11, 2009 Minutes as corrected. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library Usage Statistics, for review and discussion. In May, patrons had checked out a total of 17,353 items, 75 Colleyville residents registered for library cards, library patron visits totaled 7,631, attendance for programs totaled 812 and volunteer hours totaled 197 hours. Rodne noted that the total circulation of library materials this year was 9% higher than the total circulation of library materials last year at this time. b. Donations Director Rodne reported that the Library had received a total of $178.16 in donations in May. The donations included: $128.16 from the Friends of the Colleyville Public Library, which was the first revenue check from their Better World Books online book sale. Also, the Friends donated a $50 speaking honorarium given to the Friends. It was noted that both donations would be used for the Summer Reading Program. c. Grants -Colleyville Woman's Club -Verizon -Glaser Library Director Mary Rodne reported that in May the Library had received $3,000.00 from a Colleyville Woman's Club 2008-2009 Circle of Hope Grant for the purchase of books on CD. Additionally, Rodne reported that the Library had received the four Early Literacy Computer Stations purchased with the $9,800 grant presented to the Library Foundation from the Verizon Foundation, and the additional $1,200 in funding from the Library Foundation. Rodne noted that the new computer stations would be put out in the children's area on the first day of the Summer Reading Program. In conclusion, it was noted that the $10,000 grant presented to the Library Foundation from the Robert J. and Helen H. Glaser Family Foundation to support the Colleyville Public Library's 2009 Summer Reading Program would once again provide funding for an outstanding line-up of summer programming. d. Library Programs 1. Summer Reading Program Director Mary Rodne distributed the brochure for the Library's 2009 Summer Reading Program, Libraries: Deep in the Heart of Texas, and presented an overview of the program. Rodne reported that during the month of May, Youth Services staff had visited area schools to promote the program, and that additionally, classes from Bransford and Colleyville Elementary Schools had walked over'to the Library for tours and presentations on the Summer Reading Program. Also, it was reported that the visits had been very well received, and that the children were very excited about the activities planned for the summer. It was noted that the staff had been very busy preparing for the seven- week program, which would be launched on June 13, 2009, with a Cowboy Breakfast. Rodne indicated that the response to the event had been tremendous and that, to date, over 400 had registered for the event, which was featuring pancakes and sausage being provided by the Colleyville Lions Club. Director Rodne also announced that the response to the reading program had been outstanding, and that registrations far exceeded last year at this time. Additionally, Rodne reported that Library staff had attended the annual National Charity League volunteer sign-up event to promote summer volunteer opportunities at the Library, and that the number of National Charity League members signing up to volunteer at the Library during the summer was greater than last year. Rodne added that response to the VolunTeens program was also greater than previous years. IV. V VI VII. UPDATE ON THE PROCESS FOR FILLING AN UNEXPIRED ALTERNATE 1 TERM ON THE COLLEYVILLE LIBRARY BOARD Library Director Mary Rodne reported that Kathleen Hennessey had resigned from her position as Alternate 1 on the Library Board and that the City Council would be making an appointment to fill this position in September 2009. CITY OF COLLEYVILLE FY2010 BUDGET SCHEDULE UPDATE Assistant City Manager Kelly Cooper presented an update on the City of Colleyville FY 2010 Budget Schedule and noted that the proposed FY2010 Budget would be discussed by City Council during a Worksession in August 2009. REVIEW AND DISCUSSION OF THE COLLEYVILLE PUBLIC LIBRARY SPATIAL REORGANIZATION PLAN FINAL DRAFT, NOVEMBER 21, 2008 Director Mary Rodne presented the Colleyville Public Library Spatial Reorganization Plan, Final Draft, November 21, 2008, to the Library Board for review and discussion. A motion was made by Mary Alice Rippe and seconded by Pat Jones to approve The Colleyville Public Library Spatial Reorganization Plan Final Report as presented. Motion approved unanimously. JOINT CITY COUNCIL AND LIBRARY BOARD SPATIAL REORGANIZATION PLAN REVIEW AND DISCUSSION WORKSESSION MEETING UPDATE Director Mary Rodne confirmed that the Joint City Council and Library Board meeting would be held on July 9, 2009, at 6:00 p.m., in the Executive Conference Room. VIII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Kay Newton reported that the Friends of the Library would be holding an Annual Meeting on June 23, 2009, at 7:00 p.m., in the upper level of the library. Newton noted that an election of officers would be held at the Annual Meeting. Newton also confirmed that the Friends were sponsoring a Scholastic Book Fair during the Summer Reading Program the week of June 22 -June 27, 2009, and presented Book Fair details. Newton added that Scholastic was also providing costume characters, which included favorite children's book characters, Geronimo Stilton and Clifford the Big Red Dog. It was noted that the characters were scheduled to appear at the Opening Day Cowboy Breakfast on June 13, 2009, and other programs throughout the week. Mary Alice Rippe presented an overview of Better World Books, an online bookstore, which the Friends use to sell donated materials online. In closing, Newton noted that the Friends would be assisting the Library as needed during the Summer Reading Program. IX. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT President Cecilia Monacelli reported that the Foundation Board had held a meeting in May, and that the Board continued to work on their 2009 annual fundraisers. It was noted that their primary fundraiser, the Race to Read, was scheduled to be held on November 7, 2009, and that plans for the event were well underway. Also, Monacelli announced that at the June 16, 2009, City Council meeting, a presentation was going to be made by Mayor David Kelly, on behalf of the Colleyville Public Library Foundation, to Verizon in recognition of their support through a grant for the purchase of Early Literacy Stations for Children for the Colleyville Public Library. Additionally, Monacelli reported that at the August 4, 2009, City Council Meeting, a presentation was going to be made by Mayor Kelly, on behalf of the Colleyville Public Library Foundation, to Christine and Robert Glaser, Jr., in recognition of The Robert J. and Helen H. Glaser Family Foundation for their sustained support of the Colleyville Public Library, 2003 - 2009, through grants for the Summer Reading Program and library materials. Monacelli reported that the Foundation had committed to helping the Library in promoting the Summer Reading Program and was paying for the printing of various promotional banners. President Monacelli also noted that the Foundation was assisting as needed during the Summer Reading Program. In conclusion, it was announced that the next Foundation meeting would be held on July 20, 2009, at 6:00 PM. X. NEXT MEETING DATE Joint City Council and Library Board worksession meeting on July 9, 2009, at 6:00 PM, in the Executive Conference Room. XI. SUGGESTED ITEMS FOR FUTURE MEETINGS None XII. CITIZEN COMMENTS None XIII. ADJOURN: A motion was made by Nancy Bowen and seconded by Pat Jones to adjourn the meeting. Motion approved. 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Y Q ~ m V C d ~ V ~ C ~ d rL ~ N A 3 R U ~ ~ R R C ~ w O 'O ` 'D ` d Y O m d ~ d Y d N E ~ O Q LL W ~ ~ m W ` m ~ ~ d Q Q •` t o m a ~ Q C Q N m • J Z } ~ ~' L G ~ N d ~ s O v a~ t H ~ O O Q m Z O O r+ a ~ Q W O U S Q y ~ s d 'O ,~, t ~ Q ~ ~ ~ J C +- d e 6 W ~ a i4 3 ~ C d ~ ~ O 7 a ~ Q ~ O c a v 3 O Q W m 0 Z O 5 Z U d Q Q ~ m W ~ S Z d' N m Q Q 2 Z Q H U d' O Q H Library Board PLACE 1 Pat D. Jones 102 Van Buren Court Colleyville, TX 76034 H: 817.281.6807 F: 817.281.1356 oationes102(a~gmail.com TERM: June 2007 - September 2009 PLACE 4 Jerome Davis 1704 Avalon Colleyville, TX 76034 H: 817.571.2153 ier day .sbcglobal.net TERM: September 2008 - 2010 PLACE 2 Karen Birkes 1301 Ashford Court Colleyville, TX 76034 H: 817.498.7331 kbirkes aC~.sbcolobal.net TERM: September 2008 - 2010 PLACE 5 Richard Roxburgh 7304 Pebble Hill Drive Colleyville, TX 76034 H: 817.488.7973 roxburohsCa~tx. rr.com TERM: June 2007 - September 2009 PLACE 3 Steve Isbell 5112 Oak Timbers Court Colleyville, TX 76034 H: 817.485.6162 steve(c~Strat-eo . com TERM: June 2007 - September 2009 PLACE 6 Mary Alice Rippe 5305 Maple Lane Colleyville, TX 76034 H: 817.571.4986 macriaoe(~tx.rr.com TERM: September 2008 - 2010 PLACE 7 Nancy Bowen 1001 Rodeo Drive Colleyville, TX 76034 H: 817.656.5478 nabow18Cc~amail.com TERM: September 2008 - 2010 EX-OFFICIO Steve Banta 6316 Regiment Place Colleyville, TX 76034 H: 817.906.2508 TERM: September 2008 - 2009 EX-OFFICIO Cecilia Monacelli 2504 Meandering Court Colleyville, TX 76034 H: 817.571.6210 cecilia(c~monacelli.net TERM: June 2008 - September 2009 ALTERNATE 1 VACANT TERM: -September 2009 EX-OFFICIO Dr. Larry Darlage 828 Harwood Road Hurst, TX 76054 W: 817.515.6670 darlaaeCa~iuno.com TERM: September 2008 - 2009 EX-OFFICIO Kay Newton 6002 Meadowhill Colleyville, TX 76034 H: 817.421.0139 oksafigCa~aol.com TERM: July 2008 -September 2009 ALTERNATE 2 Thad Bolline 3013 Sherwood Lane Colleyville, TX 76034 H: 817.685.8864 bollini-publicCa.tx.rr.com TERM: June 2007 - September 2009 EX-OFFICIO David Kelly 905 Inwood Lane Colleyville, TX 76034 W: 817.410.3715 H: 817.656.1862 F: 817.410.3716 kellvd a(~.ci.collevville.tx.us TERM: September 2008 - 2009 EX-OFFICIO Jorge Rodriguez 3051 Ira E. Woods Grapevine, TX 76051 W: 817.545.5145 TERM: September 2008 - 2009 Revised 07-30-2009 EX-OFFICIO Mary Smith 6700 Collevyille Boulevard Colleyville, TX 76034 W: 817.488.7148 F: 817.488.4242 msmith _collevvillechamber.org TERM: February 2009 - September 2009 Revised 07-30-2009 3M"' Intelligent Return and Sorter System An affordable, efficient, automated material handling system The 3M'" Intelligent Return and Sorter System is designed for libraries interested in automating their check-in and sorting process. Your customers can quickly self return items with "real-time check-in". With this feature, they can be assured items are instantly checked in upon return. This allows them to check out items without exceeding loan-limits in the same visit. Designed specifically for libraries, the system can be interior wall or exterior wall mounted, walk-up or drive-up. For libraries with limited space, the system can be used for return only or can accommodate up to three bins with a sort matrix configured to best meet your library's needs. The sweep technology utilized by the sorter for directing items into the bins helps ensure items are sorted properly while reducing damage to items. The 3M Intelligent Return and Sorter System also offers an intuitive user interface which makes it easy for your customers and staff to use, including administrative tasks such as configuring receipts, generating statistics and system diagnostics. The Intelligent Return and Sorter System helps decrease the,time it takes for an item to get back to the shelf, helping to increase staff productivity while enhancing customer satisfaction. Reliable Check-in • Items are instantly checked in and removed from the customer's record. • Interior or exterior wall mounted, walk-up or drive-up • Optional paper receipt • Helps speed the return of items to the stacks Configurable Sorting • Up to 3 bin system • Customize sort matrix for your library • Equally distributes items among bins • Helps improve staff productivity Easy-To-Uselnterface • Helps give staff and customers confidence to use the system • Fast check-in and items immediately taken off customer's record 3M Library Systems 3M Center, Bldg. 225-4N-14 St. Paul, MN 55144-1000 USA 1-800-328-0067 www.3M.com/us/library Please recycle. Printed in USA. ©3M 2009. All rights reserved. 3M, SelfCheck and Tattle-Tape are trademarks of 3M. Flexible Options • RFID item identification and/or bar code option • EM or RFID security • Choice of 4 languages from a list of 40 • Staff exception receipts 3M Tag Data Manager • Freedom to move to ISO Tag Data Standard in the future • Empowers the 3M°RFID System to read country specific data formats (Danish, Dutch, Finnish and Frenchj 'picture shown represents the 3M Intelligent Return Plus Dimensions • Intelligent Return Classic 42" x 20" x 36" (1066.8 mm x 508 mm x 914.4 mm) Facia: 31.25" x 31.75" • Intelligent Return Plus 42" x 20" x 36" (1066.8mmx508mmx914.4mm) Facia: 21.25" x 31.75" • Sorter - SL 47" x 20" x 29" (1193.8 mm x 508 mm x 736.6 mm) Energy Profile 100-120 or 200-240 VAC 60 or 50 Hz Shipping Weight (Approximate) • Intelligent Return Classic 275 Ibs (124J kg) • Intelligent Return Plus 308 Ibs {139.7 kg) • Sorter - SL 130 Ibs (58.9 kg) - 3M Intelligent Return Classic Push button user interface - 3M Intelligent Return Plus Graphical user interface - 3M Sorter System SL Sweep technology Up to 3 bins MEMORANDUM To: Library Board From: Mary Rodne, Library Director Date: August 10, 2009 Subject: Colleyville Public Library Fee Structure The Colleyville City Council will adopt all fees pertaining to the Library for the FY2010 budget at the September 1 and September 15, 2009, City Council meetings. In order for the Library Board to be prepared to make a recommendation to the Council, the Colleyville Public Library fee structure will need to be reviewed and discussed at the August 10, 2009, Library Board meeting. The current Fee, Circulating Materials Restrictions, and Materials Replacement and Processing Fee schedules for the Colleyville Public Library are attached for your reference. Staff has reviewed the current Fee schedule and recommends the removal of the computer diskette fee as this fee is no longer needed due to travel drive and online file saving options. At the February 09, 2009, Library Board Meeting, the Board reviewed and discussed circulating materials restrictions, and materials replacement and processing fees for the Library, and unanimously approved recommended changes to facilitate patron usage of the Library's self-check and online features such as renewals. Additionally, a change was approved to facilitate staff in administrating materials replacement and processing fees guidelines. The approved changes included: CIRCULATING MATERIALS RESTRICTIONS changes: • Increased renewal limits for all materials except holiday books and MP3 players from 2 to 5 REPLACEMENT AND PROCESSING FEES MATERIALS changes: • Removed statement: If a replacement is purchased by the patron, the processing cost is $10.00. Staff is not proposing any additional changes to these schedules for the FY2010 budget. Please review the attachments, so that we can discuss current fees at the meeting. Attachments: CPL Current Fee Schedule CPL Circulating Materials Restrictions Schedule CPL Materials Replacement and Processing Fees Schedule COLLEYVILLE PU&_IC. LIBRARY COLLEYVILLE PUBLIC LIBRARY -.FEE SCHEDULE SERVICE FEE Meeting Room Damage Deposit $100.00 Upper Level Damage Deposit $250.00 Space Rental Meeting Room First Two Hours Each Additional Hour $25.00 $10.00 Upper Level First Two Hours Each Additional Hour $300.00 $50.00 Equipment Rental Data/Video LCD Projector Hourly Full Day $50.00 $400.00 Front Projection Screen $25.00 DVD+VHS VCR Recorder $35.00 CD/Tape Player $20.00 Podium $35.00 Printing/Computer Print Card $0.50 Color Copies (per page) $1.00 Black and White Copies (per page) $0.10 Computer Diskette $1.00 Fax Fax -Incoming (per page) $1.00 Fax -Outgoing (per page) $1.00 Fax -Long Distance (per page) $2.00 Interlibrary Loan Interlibrary Loan Materials Not Picked Up $2.00 Non-Resident Library Card (per card) Non-Resident (Non-TexShare, Non-Reciprocal Borrowing Participating Home Library) $25.00 Non-Resident (Without Home Library) $25.00 cou.eYVa.t.r_ PUBLIC LIBRARY COLLEYVILLE PUBLIC LIBRARY MATERIALS LOAN PERIOD LIMITS* FEES/FINES** RENEWAL LIMITS*** Fiction Books 21 days No Limit $0.25 per day 5 Non-Fiction Books 21 days No Limit $0.25 per day 5 Best Sellers 7 or 14 days No Limit $0.25 per day 5 Magazines 7 days No Limit $0.25 per day 5 Pamphlets 7 days No Limit $0.25 per day 5 Feature Length DVDs (60 min+) 7 days 10 $1.00 per day 5 Educational /DVDs 7 days 10 $0.25 per day 5 Children's DVDs 7 days 10 $0.25 per day 5 (under 60 min.) Compact Discs 7 days 10 $0.25 per day 5 J Kits 21 days No Limit $0.25 per day 5 Books on Compact Disc 21 days No Limit $0.25 per day 5 J Holiday books 7 days varies by holiday $0.25 per day 0 during holiday MP3 Players 21 days 1 $1.00 per day 1 No limit until a maximum of 40 items is reached. A total of 40 items per card. ** Overdue fines threshold is $5.00. *"* Renewals are allowed when materials are not on reserve for another patron. Revised Circulation Policy Page 1 of 1 February 2005/February 2009 COI.LEYVILLE I'UDLIC LIF3RARY COLLEYVILLE PUBLIC LIBRARY ITEM COST PROCESSING FEE Library Card $2.00 $0.00 Book Cost of item $5.00 Paperback Book Cost of item $5.00 Board Book Cost of item $2.00 Magazine Cost of item $2.00 Compact Disc Cost of item $5.00 Lost Compact Disc Outer Insert $0.00 $5.00 Book on CD Cost of item $5.00 Lost/damaged single book on CD disc Cost of single CD $1.00 DVD Cost of item $5.00 Lost DVD Outer Insert $0.00 $5.00 Audio-visual material containers Cost of item $5.00 Kit Bags Cost of item $2.00 Bar Codes/RFID tags $1.00 $0.00 MP3 Player Cost of item $5.00 MEMORANDUM To: Library Board From: Mary E. Rodne, Library Director Date: August 10, 2009 Subject: Colleyville Public Library Revised Circulation Policy Attached is the Library Circulation Policy with several suggested revisions noted in red. Staff has reviewed the policy and recommended the revisions in order to facilitate staff in administrating the policy guidelines. Please review and note any additional suggested changes, so we can discuss at the meeting. GYty of ~ Formatted: Top: 1" (~ ~ COLLEYVILLE rexa8 PUBLIC LIBRARY CIRCULATION POLICY GENERAL STATEMENT It is a goal of the Colleyville Public Library to provide access to print and non-print material to satisfy the diverse informational, educational and recreational interests of the residents of the City of Colleyville. To insure the greatest degree of access to the greatest number of the library's registered borrowers (and others who may use the library's collection and resources as a condition of the library's participation in cooperative regional and state library networks), while providing the greatest degree of control over the library's resources, these rules and policies for the use of the library's collections and resources are established. ^ STATEMENT OF PURPOSE The purpose of this policy is to provide consistent guidance for the Colleyville Public Library staff in circulation of Library materials. ^ BORROWING PRIVILEGES ^ ELIGIBILITY TO BORROW Individuals presenting valid Colleyville Public Library cards are eligible to borrow materials from the Colleyville Public Library when the following conditions are met: 1. No materials which are more than one circulation period overdue on their card. 2. No outstanding fines in excess of the set threshold (Appendix A). The library staff may not waive these regulations without the specific permission of the Library Director or his/her designee; however, the patron may request and receive a 24-hour hold on the item(s) he or she wishes to check out to allow the patron to correct the situation, which has resulted in loss of eligibility to borrow. Waiver of these regulations will be granted only if proof of mitigating circumstances and proof of attempts to correct the situation are presented to the Library Director orhis/her designee. Revised Circulazion Policy Page 1 of 6 February 2005/February 2009 ^ LOAN PERIODS The library's basic loan period is 21 days. Materials excepted from the basic loan period may have loan periods of 7, or 14 days (Appendix A). Upon a patron's request, extended loan periods for vacations may be made at the discretion of a circulation staff member. Materials secured for a patron on Interlibrary Loan are governed by the circulation policies of the lending library and must be returned to the home library on time. ^ LIMITS ON BORROWING The library reserves the right to limit the number of items in any one subject area of any one medium that may be checked out to an individual patron, on the basis of perceived demand for materials on that particular subject or in that particular medium (Appendix A). Access to adult feature films may be restricted for juvenile patrons (under the age of 17) at the request of a parent or legal guardian. ^ RENEWALS Most materials may be renewed, in person, by calling the Circulation Department or online by using the patron's library card number and Personal Identification Number (PIN). Library materials not reserved by another patron may be renewed for additional loan periods (Appendix A). Materials that are on reserve for another patron may not be renewed. Overdue materials can be renewed if the total amount owed does not exceed the Library's set threshold. (Appendix A) Any fines incurred prior to the renewal will be added to the patron's account. Interlibrary Loan materials that are overdue cannot be renewed. ^ DRIVE - UP WINDOW SERVICE The library has adrive-up window through which materials may be picked up during library operational hours. Patrons Jnay call ahead and request staff to retrieve ,.-- Deleted: Formisservice,p materials for window pick-up. ~ Deleted: geed to ^ MATERIAL RETURNS The library has walk-up material returns inside the library and drive-up material returns outside the library. Patrons will be credited with the return of the item on the day it is put in the return. Items returned on a day the library is closed will be checked in the next day that the library is open. Revised Circulazion Policy Page 2 of 6 February 2005/February 2009 ^ OVERDOES -- Deleoed:4 Materials returned after their due date will be assessed an overdue fine (Appendix ~ A) for each day the library was open between the due date and date of return. A fine will not exceed the replacement cost of an overdue item. Overdue notices will be mailed or e-mailed on the following schedule: 151 notice: after materials are 7 days overdue. 2"d notice: after materials are 14 days overdue. 3rd notice: after materials are 21 days overdue. If the materials are not returned one week after the 3rd notice is mailed, the patron will receive a letter revoking their borrowing privileges when the cost of the materials is $25.00 or less. If the materials have an accumulative value of more than $25.00, the patron's account nay be sent to a collection service. -- D~e~d: W~~~ ^ DELINQUENT PATRONS All borrowing privileges will be suspended if a patron accumulates fines in excess of the Library's threshold (Appendix A), or has unreturned materials for a period exceeding 21 days. Borrowing privileges shall be reinstated upon return of the materials and payment of the accumulated fees, or the payment of the replacement cost of the material and the accumulated fees. ^ LOST AND DAMAGED MATERIAL Borrowers are liable for the replacement cost of any library material lost, damaged or not returned. The charge for replacement shall be the cost of the material as noted in the item record of the Colleyville Public Library Online Catalog. A processing charge (Appendix B) will be added to all items. Borrowers who replace lost or damaged material with an exact copy will be charged a re-cataloging fee (Appendix B). Library staff will determine if the replaced material is an acceptable match. When material is returned with parts missing, the patron is responsible for the cost of the part (Appendix B). If the part is unavailable, the patron is liable for the replacement cost of the original material, plus a processing fee. Failure to pay for damaged materials in accordance with this policy may be a basis for revoking borrowing privileges. Borrowers may keep damaged materials which they have paid for or replaced. The ..- - Deleted: 9 Library will retain damaged materials which have been paid for or replaced for one (1) month before disposal. Deleted: ¶ Revised Circulazion Policy Page 3 of 6 Felnvazy 2005/February 2009 ^ COST AND PAID _ -_ neaetm: ¶ __ _ _ 4 If a patron recovers library material that has been lost and paid for within one (1) month, the library will refund the cost of the material minus the processing fee. The returned material and the dated receipt of payment must be presented at the time of refund. ^ REVISIONS The staff and Library Board of the Colleyville Public Library will review the Circulation Policy periodically, and reserve the right to recommend changes at any time. Revised Cireulazion Policy Page 4 of 6 FeUiva~y 2005/February 2009 APPENDIX A COLLEYVILLE. COLLEYVILLE PUBLIC LIBRARY I'UI11JC W6RAIiY MATERIALS LOAN PERIOD LIMITS* FEES/FINES** RENEWAL LIMITS*** Fiction Books 21 days No Limit $0.25 per day 5 Non-Fiction Books 21 days No Limit $0.25 per day 5 Best Sellers 7 or 14 days No Limit $0.25 per day 5 Magazines 7 days No Limit $0.25 per day 5 Pamphlets 7 days No Limit $0.25 per day 5 Feature Length DVDs (60 min+) 7 days 10 $1.00 per day 5 Educational /DVDs 7 days 10 $0.25 per day 5 Children's DVDs (under 60 min.) 7 days ' 10 $0.25 per day 5 Compact Discs 7 days 10 $0.25 per day 5 J Kits 21 days No Limit $0.25 per day 5 Books on Compact Disc 21 days No Limit $0.25 per day 5 J Holiday books 7 days varies by holiday $0.25 per day 0 during holiday MP3 Players 21 days 1 $1.00 per day 1 No limit until a maximum of 40 items is reached. A total of 40 items per card. *' Overdue fines threshold is $5.00. *** Renewals are allowed when materials are not on reserve for another patron. Revised Circulation Policy Page 5 of 6 Feb~vary 2005/Felnuary 2009 APPENDIX B COL.LEY V ILLL COLLEYVILLE PUBLIC LIBRARY -. ruw.lc uuR.vz~' ITEM COST PROCESSING FEE Library Card $2.00 $0.00 Book Cost of item $5.00 Paperback Book Cost of item $5.00 Board Book Cost of item $2.00 Magazine Cost of item $2.00 Compact Disc Cost of item $5.00 Lost Compact Disc Outer Insert $0.00 $5.00 Book on CD Cost of item $5.00 Lost/damaged single book on CD disc Cost of single CD $1.00 DVD Cost of item $5.00 Lost DVD Outer Insert $0.00 $5.00 Audio-visual material containers Cost of item $5.00 Kit Bags Cost of item $2.00 Bar Codes/RFID tags $1.00 $0.00 MP3 Player Cost of item $5.00 Revised Circulazion Policy Page 6 of 6 February 2005/February 2009 MEMORANDUM TO: Colleyville Public Library Board FROM: Mary E. Rodne, Library Director DATE: August 10, 2009 SUBJECT: Proposed Colleyville Public Library Study Room Policy Attached is the Library Study Room Policy with several suggested revisions noted in red. Staff has reviewed the policy and recommended the revisions to facilitate staff in administrating study room reservation guidelines. Please review and note any additional suggested changes, so we can discuss at the meeting. CNY Of ~ COLLEYVILLE PUBLIC LIBRARY Texas STUDY ROOM POLICY ^ GENERAL STATEMENT The Colleyville Public Library provides three study rooms for use by individuals or small groups, in order to offer quiet study space, as well as to contain the noise of small group meetings. The rooms shall be used in a consistent manner with the fundamental objective of providing a suitable environment for study, reading and research. These rules may be modified for official Library and City functions when deemed appropriate. The Library reserves the right to deny permission to use the study room space. ^ STATEMENT OF PURPOSE The purpose of this policy is to provide consistent guidance in the use of Colteyville Public Library study rooms. ^ PERMISSIBLE USAGE Individuals and small groups (one to four) engaged in educational, cultural, intellectual, civic, or charitable activities may use the study rooms. Individuals and groups may be limited in the number of reservations per week to insure a fair distribution of Library study room usage among all patrons. ^ PROHIBITED USAGE Library study rooms may not be used for buying, selling, advertising, or trading of products or services for cash or other consideration of any kind, including, paid tutoring services. Library study rooms may not be used as the primary meeting place or regularly scheduled meeting place of any organization or group. Study Room Policy Page 1 of 3 October 2003 Reviewed/Revised August 2005 ^ ROOM CAPACITIES Study Room A may be used by one person at a time. Study room B may be used by up to two persons at a time, and Study Room C may be used by up to four persons at a time. Groups that exceed the stated capacity may not book library study rooms. Patrons may not move chairs from other areas of the Library, sit on floors or on counters, etc. to allow more persons than designated in the rooms at any time. ^ ROOM RESERVATION Booking of study rooms must be done at the Adult Services Reference desk. The study rooms will be available on a first-come, - Deleted: Generally, c __ _ _ _ __ first-served basis. Advance reservations will not be accepted. Patrons booking a room may be asked to leave a valid form of identification such as a library card, a driver's license, a student identification card, etc., with staff at the Adult Services Reference desk. __ __ Awaiting list will be kept if all three rooms are occupied. ^ ROOM ACCESS Library study rooms will be locked when not in use. Users mus register at the Adult Services Reference desk to have a room unlocked. Users may be asked to leave a form of identification. When a room is vacated, Adult Services Reference Desk staff must be notified to check and lock the room, at which time the patron's identification card, if on file, will be returned. ^ TIME LIMITS Deleted: ¶ Advance reservations are restricted to the same day of usage. Study rooms may be reserved on the same day, which they are going to be used. If a patron is late for a reserved time, study rooms will be held for ten (10) minutes beyond the reservation time, at which time the t reservation will be cancelled.¶ Study rooms are available in two-hour increments during normal Library business hours The length of these sessions mary be __.-- Deleted: extended if no other patrons are waiting to use the room, but not past the hours the library is open. Study rooms must be vacated ten minutes before the Library closes. -Deleted: Q ^ RULES OF BEHAVIOR ¶ Individuals and groups are expected to comply with all rules of behavior as set forth in the Colleyville Public Library Code of Conduct when using Library study rooms. Individuals or groups engaged in Study Room Policy Page 2 of 3 October 2003 Reviewed/Revised August 2005 destructive or inappropriate behavior may be asked to leave and may be denied use of study rooms in the future. Food, drink and candy are not allowed in the study rooms. Use of tobacco products is prohibited in the study rooms. Users will be held responsible for any damage to the room or its furnishings during the time period registered. Study rooms must be left in a clean and orderly condition. ^ LOST /DAMAGED PERSONAL ITEMS Individuals or groups should not leave belongings unattended in Library study rooms. The Library assumes no responsibility for lost or damaged personal property left in the rooms. ^ REVISION The staff and Library Board of the Colleyville Public Library will review the Study Room Policy periodically, and reserve the right to recommend changes at any time. Study Room Policy Page 3 of 3 October 2003 Reviewed/Revised August 2005