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Home My WebLink AboutColleyville Center-Agenda Packets-02/19/2018City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, February 19, 2018 5:30 p.m. Colleyville Center 5301 Riverwalk Drive 1.CALL TO ORDER 2.APPROVAL OF MINUTES November 20, 2017 3.REGULAR AGENDA ITEMS 3a Q1 FY18 Performance Update 3b Colleyville Center Window Renovation & Courtyard Concept 4.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, February 16, 2018 by 5:00 p.m. Leslie Hill Colleyville Center Manager A quorum of the Colleyville City Council and/or any other Colleyville Board, Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the Colleyville Center Administrative Assistant at least 48 hours in advance at 817.503.1330, and reasonable accommodations will be made to assist you. COLLEYVILLE CENTER ADVISORY COMMITTEE FY 2017 – FOURTH QUARTER MEETING NOVEMBER 20, 2017 MINUTES Present: Chair Mark Johnson, Darla Dennison, Earlene Garvey, Julie George, Judy Goodwin, Louis Miller, Fred Mills, Amy Redfearn, Sandi Totherow & Paul Vigiletti Center Manager Leslie Hill & Center Administrative Assistant Ronni Orr Absent: Adrienne Lothery, Adrian Esquivel & Erin Pederson 1. The Meeting was called to order at 5:39 p.m. by Chair Mark Johnson. 2. The minutes were approved as written for Q4 2017. a.Louis Miller motioned for approval of the minutes b. Motion was seconded by Paul Vigiletti with no dissension. 3. Regular Agenda Items 3a. Fiscal Year 2017 Year End Recap a)Leslie Hill announced that the Colleyville Center will be removing ten trees from the Garden Plaza area to allow proper space for a canopy to grow. Li ghting will also be added to the trees in the back of the building – a conceptual should be available at the next meeting in February 2018. 4. Meeting was adjourned at 6:19 p.m. Next scheduled meeting will be Monday, February 19, 2018. a.Louis Miller motioned for the adjournment of the meeting. b. Motion was seconded by Mark Johnson with no dissension. City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 02/19/2018 Number Type Regular Agenda Items Department Colleyville Center Title Q1 FY18 Performance Update Strategic Plan 5.3 Provide attractive facilities for leisure and recreation Explanation This item provides for an update of Q1 2018 operations and performance. Attachments 1.Q1 FY18 Presentation Colleyville Center FY 2018 Update Colleyville Center Advisory Committee February 19, 2017 Agenda •FY2018 -YTD Update •Center Performance Metrics •Facility Update Agenda •FY2018 -YTD Update •Center Performance Metrics •Facility Update FY 2018 PERFORMANCE METRICS CENTER DASHBOARD 2018 TARGET 2018 YTD ECONOMIC IMPACT (CLIENTS USING LOCAL MERCHANTS)70%75% UTILIZATION RESIDENT 13%12% NON-RESIDENT 30%17% NON-PROFIT 49%64% CITY EVENTS 8%7% COST RECOVERY ≥ 70%55% CUSTOMER SATISFACTION 97.5%97% REVENUE $250,000 $43,795 TOTAL EVENTS 400 111 Historical Cost Recovery 78% 70%66% 81%75% 62%65% 55% 1 HISTORICAL COST RECOVERY 2011 2012 2013 2014 2015 2016 2017 YTD 2018 Q1 FY18 111 Events RESIDENTS NON-PROFIT /HOA NON RESIDENT CITY EVENTS /MTGS 12% 64% 17% 7% UTILIZATION RESIDENTS NON-PROFIT /HOA NON RESIDENT CITY EVENTS /MTGS 13% 53% 34% 0% REVENUE Historical Segment Utilization 2014 2015 2016 2017 YTD 2018 Percent of total events held: Colleyville residents 10%11%23%13%12% Percent of total events held: Non-residents 36%30%25%41%17% Percent of total events held: Non-profits 47%50%45%40%64% Percent of total events held: City departments 7%9%5%6%7% Facility & Operation Update Garden Area “Moonscape’ lighting on trees, path, and up-lighting on garden structure Purchased Christmas lights for annual use Repurposed large pots to front of building with annual flowers Removed trees to encourage canopy growth Installed lighting on 3 Oaks east side of building New entry mats and coatracks Six security cameras updated Installed security wall monitor in event office UPCOMING 2018 CCAC MEETINGS Monday, May 21 Monday, August 20 Monday, November 20 City of Colleyville Page 1 City of Colleyville Colleyville Center Advisory Committee Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 02/19/2018 Number Type Regular Agenda Items Department Colleyville Center Title Colleyville Center Window Renovation & Courtyard Concept Strategic Plan 5.3 Provide attractive facilities for leisure and recreation Explanation Aaron Babcock of Hidell & Assoc. Architects will present the window replacement and courtyard concept for Colleyville Center. Attachments 1.Window & Courtyard Presentation PREPARED BY HIDELL ARCHITECTS 2018 COLLEYVILLE CENTER IMPROVEMENTS PROJECT Advisory Board Presentation February 19, 2018 COLLEYVILLE CENTER Existing window repair/replacement New courtyard plaza PREPARED BY HIDELL ARCHITECTS 2018 IMPROVEMENTS PROJECT Project Scope PREPARED BY HIDELL ARCHITECTS 2018 COLLEYVILLE CENTER IMPROVEMENTS PROJECT Window Repair and Door Installation PREPARED BY HIDELL ARCHITECTS 2018 COLLEYVILLE CENTER IMPROVEMENTS PROJECT Courtyard Plaza Courtyard Features •2800 sf plaza with stone pavers •600 sf covered pavilion •New masonry screen walls •Accent water feature •Landscape bed accents PREPARED BY HIDELL ARCHITECTS 2017 COLLEYVILLE CENTER IMPROVEMENTS PROJECT Estimate of construction cost Quantity Unit Labor Materials Unit SubTotal Total Courtyard Cost Site Work Remove existing paving 990 SF 3.50 SF $3,465.00 Excavation, backfilling and compaction 190 CY 12.00 CY $2,280.00 Select Fill 190 CY 14.00 CY $2,660.00 SWPPP Monitoring 221 LF 2.00 LF $442.00 Final Grading Allowance $2,500.00 Sub Total $11,347.00 New Screen Walls Concrete Foundation 300 CF 10.00 LF $3,000.00 Drilled Piers 18"16 800.00 EA $12,800.00 Masonry screen wall 2,384 SF 10.00 SF $23,840.00 Sub Total $39,640.00 Hardscape Paving Sand Base 3,100 CF 0.50 LF $1,550.00 Pre-Cast Pavers 3,100 SF 7.00 SF $21,700.00 Sub Total $23,250.00 Water Feature Basin Allowance $8,800.00 Equipment and piping Allowance $18,400.00 Sub Total $27,200.00 Covered Pavilion Concrete Foundation 200 CF 10.00 LF $2,000.00 Drilled Piers 4 800.00 EA $3,200.00 Concrete Paving 600 SF 6.00 SF $3,600.00 Structure 600 SF 65.00 SF $39,000.00 Electrical/Lighting 600 SF 10.00 SF $6,000.00 Sub Total $48,600.00 Site Lighting Tree Canopy Lighting 4 Trees 4500.00 Tree $18,000.00 Pole Lighting Allowance $5,000.00 Sub Total $23,000.00 Subtotal $173,037.00 Professional Fee (Architectural/Engineering)$20,764.44 Contractor's Fees (Profit, overhead, bond, insurance)$34,607.40 Total $228,408.84 Landscaping All landscape and irrigation by owner Allowance $25,000.00 Quantity Unit Labor Materials Unit SubTotal Total Window and Door cost Door Installation Remove existing window system 192 SF 8.00 SF $1,536.00 New window system with double door 192 SF 58.00 SF $11,136.00 Door Hardware 1 EA 800.00 EA $800.00 Painting 192 SF 2.00 SF $384.00 Concrete paving 50 SF 5.50 SF $275.00 Sub Total $14,131.00 New Window Installation Remove existing window system 576 SF 8.00 SF $4,608.00 New window system with double door 576 SF 58.00 SF $33,408.00 Painting 576 SF 2.00 SF $1,152.00 Sub Total $39,168.00 Subtotal $53,299.00 Contractor's Fees (Profit, overhead, bond, insurance)$10,659.80 Contingency $7,994.85 Total $71,953.65 PREPARED BY HIDELL ARCHITECTS 2018 COLLEYVILLE CENTER IMPROVEMENTS PROJECT Advisory Board Presentation February 19, 2018