Loading...
HomeMy WebLinkAboutColleyville Trails and Sidewalks Committee-Agenda Packets-8/11/2009.,.•~ .., ~_-~ ® ~ Texas PUBLIC NOTICE COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE AGENDA Tuesday, August 11, 2009 4:00 P.M. COLLEYVILLE CITY HALL EXECUTIVE CONFERENCE ROOM 100 MAIN STREET 3RD FLOOR The agenda for this meeting will be as follows: 1. Call to Order 2. Approval of Meeting Minutes for April 28, 2009 3. Update of the 2009 Sidewalk Improvement Project 4. Discussion of a New Five-Year Capital Improvement Plan 5. Discussion of the Use of Escrowed Sidewalk Funds 6. Discussion of Pleasant Run Road Trail Alternatives 7. Citizen Comments 8. Adjournment 1 certify that this notice was posted on the City Hall Bulletin Board on Friday, August 7, 2009, by 5:00 pm. ~~ ~. ~ ~-~b"t91~__= Ka y E. oore Engineering Assistant Colleyville Trails and Sidewalks Committee Agenda -August 71, 2009 C~~Y of (~~ ~ Texas COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE MEETING MINUTES -April 28, 2009 CALL TO ORDER ROLL CALL APPROVAL OF MINUTES The meeting was called to order at 4:08 p.m. Present: Odilon Alvarado, Gail Manion, Judy Atwood, Frank Zarsk and Debby Abitz Staff Present: Steve Chutchian, Jennifer McFadden, Jeremy Hutt, Kathy Moore Gail Manion requested that addition verbiage be added to the last sentence of agenda item 2, adding: "or north to Tinker Road". Judy Atwood moved to approve the minutes from the February 16, 2009 meeting as amended. Gail Manion seconded the motion. The vote was unanimous. Odilon Alvarado introduced new Committee member Frank Zarsk who gave a brief explanation of why he was interested in the Sidewalk Committee. AGENDA ITEMS 1. Update of the Proposed 2009 Sidewalk Improvement Project Jeremy Hutt handed out a timeline for the 2009 sidewalk improvement project and noted that these improvements should be complete prior to school starting. He gave a quick review of the current Sidewalk CIP Five-Year Plan, and outlined the 2009 projects to be bid for construction. Jeremy Hutt also stated that the City Council suggested that the Committee look city wide for projects in the upcoming year since the main focus has been on schools for the past several projects. There was some discussion as to what the expected bid cost would be for the 2009 improvements. Gail Manion asked if the project on Beverly Lane could be broke up if the bids are low enough. Jeremy Hutt stated that if funds are available he will probably break it up into multiple sections. Gail Manion also reminded staff that the Committee would like the sidewalks to be farther off the road then the section already completed; they requested it to be set back as far as possible. 2. Discussion of the Supplemental Sidewalk Map Waiver Request Steve Chutchian informed the Committee that the Council has looked at the escrowed Colleyville Trails and Sidewalks Committee Meeting Minutes -April 28, 2009 funds and have divided the City into five districts, and each district will have a certain amount of money according to what has been escrowed in their district. There is now the potential to use these escrowed funds to fill in gaps and for additional sidewalks within each district. In addition, he stated that Ron Ruthven, Community Development Director, has sent out letters to approximately sixty-five residents who have escrowed money over the years to inform them of a one-time opportunity to have their escrowed money returned; The City has received twenty-five refund requests to date, with the deadline for the refund request being April 30, 2009. Staff will review each request individually and compare it to the Supplemental Sidewalk System Map; if sidewalks are not required that individual could be refunded their sidewalk escrow money. However, if sidewalks or escrowing funds is required the individual will be notified that their request is denied; they in turn can appeal staff's decision and take it to City Council. After this process is complete we will have a better idea of what funds will be available for future projects. Odilon Alvarado asked how the five districts were determined; Steve Chutchian was unsure of the exact determination or what exact dollar amounts will be available. Staff will have that information at the next scheduled Committee meeting in the summer. Odilon Alvarado also asked if the money escrowed within a district has to be put back into that district; Steve Chutchian answered yes, stating that all monies had to stay within the district in which it was paid. Gail Manion requested a copy of the letter that was sent to the individuals who had escrowed funds; Jeremy Hutt said he would pass her request on to the Community Development Department. Debby Abitz asked if the Committee would get a chance to make recommendations before any money was refunded. Steve Chutchian informed the Committee that the refund requests would not come before the Committee because the recommendations will be based on the Supplemental Sidewalk System Map. Jeremy Hutt gave the Committee a quick update on the variance request process stating that there have been three requests go before the P & Z Commission. They have for the most part held to the recommendations of the Supplemental Sidewalk System Map. They did allow for an escrow at one site that was a "build only" because there was substantial terrain issues with trees. Jeremy reviewed each variance request with the Committee and informed them of the P & Z Commission's decision for each request. Gail Manion stated that she appreciated being emailed the variance cases before they go before the P & Z Commission. Jeremy Hutt informed the Committee that those are mass emails being distributed for the packets and we were told by the City Attorney do not "respond to all" because that would create an email forum which cannot take place. If anyone on the Committee has a comment, please direct it to Amy Shelley and she will relay it to the appropriate person. STAFF REPORTS The committee agreed to meet on Tuesday, August 11, 2009 at 4:00 p.m. Colleyville Trails and Sidewalks Committee Meeting Minutes -April 28, 2009 CITIZEN COMMENTS There were no Citizen comments. ADJOURNMENT The meeting adjourned at 4:45 p.m. Res ectfully Submitted, ~; Ka y E. ore Administrative Assistant Approved on: August 11, 2009 Colleyville Trails and Sidewalks Committee Meeting Minutes - Apri! 28, 2009 `_ . ~,fi City of Colleyville Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com File Number: Version: 1 Requester: Engineering Department File Type: Resolution Agenda Date: 07/07/2009 Agenda No.: 4c Status: Consent Agenda Controlling Body: City Council Final Action: File Name: Approval of a construction contract with JDC Construction, Co., for the 2009 Sidewalk Improvements, in an amount not to exceed $49,890.60, and authorize the City Manager to execute the contract Attachments: 2009 Sidewalk Improvements Bid Tab History of Legislative File Version: Date: Acting Body: Action Text: 07/07/2009 City Council Title Approval of a construction contract with JDC Construction, Co., for the 2009 Sidewalk Improvements, in an amount not to exceed $49,890.60, and authorize the City Manager to execute the contract Explanation Reading and Public Hearing The Trails, Pathways and Sidewalks Five Year Capital Improvement Program (CIP) was authorized by City Council in January 2006 and provided an annual schedule for sidewalk funding and construction. Sidewalk improvements were designated in certain areas for each of the five consecutive years. On March 3, 2009, City Council approved a Colleyville Trails and Sidewalks Committee recommendation to modify the Fiscal Year 20091ist of sidewalk improvements. This revised list for FY 2009 includes the following locations: • Beverly Drive, from Leta Lane to Bransford Road (Base Bid) • Shelton Drive, across 804 Shelton Drive (Alternate 1) • Shelton Drive, from 800 Shelton Drive to Theresa Lane (Alternate 2) • Colleyville Terrace, from Pleasant Run Road to South Drive (Alternate 3) Eight bids were received by the Engineering Department on June 15, 2009 for the 2009 Sidewalk Improvements Project. JDC Construction Company submitted the low bid of $46,195.00, which consists of the Base Bid and Alternates 1 and 2. Staff recommends an 8% contingency of $3,695.60 for a total amount not to exceed $49,890.60. The proposed improvements on Colleyville Terrace (Alternate 3) would exceed the overall budget of $50,000 in FY 2009 and are not included in the recommendation. JDC Construction Company recently completed the new Senior Center Trail improvements. City of Colleyville paye ~ Printed on 7/2/2009 Agenda Briefing Continued Financial Impact It has been determined that funding is available in the Engineering operating budget for sidewalk construction, in the amount of $50,000. Recommendation Approval City of ColleyviNe page y Printed on 7/2/2009 ~"> X 0 0 0 0 0 0 0 ~ N O~ 0 0 0 t[) t!) ""' I~ O N O 1~ tfj Ch N ~ •-- ~- CO op N O CO Q~ i M M V ct c'7 t!") tf) O Q EA696R69H}fHEA64 N 0 0 0 0 0 0 0 0 y~ 0 l(7 O t!7 O O O ~ O tt~ N O ~- to I~ O C I` a0 N O ~ O ti 00 ~, h to O E M t~ M ~ ~ M O O V r- 1~ O N ~ U = N A N N N ~-- <- N Q EA EA Eta EA ER fPr 69 EA .~ O L 0.. Y 0 0 0 0 0 0 0 0 y 0 0~ 0 tf> O O O fCf~O~OCYiO~ui 3 C C*~ O O t!7 ~ .-- ~ ~ t!7 'ct N M ~ Cp a0 O T~ y +.+ c~i o'i V c+7 c~ N N ~t Q 6F! Ef3 EL? (f} EA 69 64 EA '' ^^ v! Q~ (Q 0 N ~ ~ m 00000000 ~u~ooooo00 -- mcoouiovo~ui ~ N O tf) c'~ ~ ~ ; I~ f~ I~ ~ ~ V ~i cN0 ~ N V ~ m Etl (f~ EA b4 EA 64 Ef3 EH V 4- 0 V 0 U U C C p U ~C ~ C U ~ ~ Q ~ C ~ p O O U p ~ ~ ~ o U ~ c ~ o O p c N ~ Q C ~ CJ -O U ~ ~ C C ' i. O p C .`~ O~ p~ O~ N c 0 ~ U cv °i O = v c o c c~ a~ Q~ E U w. o UUUW W=-,~~ 2009 Sidewalk CIP Updated Yea TraiVSidewalk Se merit Descri `tion Pro'ect Cost 2009 Colleyville Terrace from Pleasan This is a 4' sidewalk on the This project is approximately 750 $18,000 Run Road to South Drive north side of Colleyville Terrace linear feet ' ` 2009 Shelton Road from Pleasant Run This is a 4' sidewalk on the This project is approximately $31,000 - Road to Theresa Lane north side of Shelton Road 1200 linear feet 2009` Beverly Drive from Leta Lane to This is a 4' sidewalk on the This project is approximately 950 $36,000` Bransford Road south side of Beverly Drive linear feet This is a 5' wide sidewalk on the This project is approximately 478 2010 Glade Road at Behren's Court south side of Glade Road linear feet and will require $ 20,000 _ Sidewalk between Behren's Road and easement or right-of--way Behren's Court acquisition ' ~' Glade Road at Stafford - 2010 Bluebonnet Intersection This is a 5' wide sidewalk This project is approximately 200 $ 7,500 linear feet Crosswalk Glade Road -Duke tract at This is a 5' wide sidewalk on the This project is approximately 275 500 2010 linear feet from Riverwalk D $ 4, Riverwalk Drive south side of Glade Road intersection to the east ' This project is approximately 275 2011 Glade Road (Hubbard Tract) wide sidewalk This is a 5 linear feet $ 10,000 This project extends from Bedford 2011 Glade Road at Bedford Road This is a 5' wide sidewalk Road to the entrance to the - Albertson's shopping center - $ 20,000 This is a 5' wide sidewalk, This project will connect 2011 Hardage Cut-through approximately 1,100 linear feet Ponderosa with Cooks Lane $ 37,490 ' Tinker Road from Emerald Drive This is a 4' sidewalk on the This project is approximately 610 2011 North Side of Tinker from $ 19,500 to Pleasant Run (North side) " Emerald Drive to Pleasant Run. linear feet. 0 Glade Road at Bluebonnet (Bone ' This project is approximately 38 2 12 Est. roe This is a 5 wide sidewalk linear feet $ 22,000 No Projects assigned at this 2013 time $ - `Bid as an added alternate only W z 3 ~ o ~ r k O ~ V L h O O C- N o ~ ~ 0 ~ ~~ ~ ~ L O ';~. O -~.',. O .. _ - .. a-~ .~ O f~ M `-J Z ~ - o U ~ O V J .~ ^ , • W ~... O Z N L V '~ Q W ~ o ~ ~ O " ~ ~ . A C ~ ~ _ L ~ ~ ^ W _ ~ ~ . ~ 7 .. L ~ ~ - r v! ~. _ • •~ /~' W ~ z 7 L • ~ ^ , W O U Name Amount Neighborhood ID Number Sidewalk Code Status of Letter S rin Gardens 10414.00 1 1 Received letter 4122109 Villa a Park Ph2 3282.50 2 1 Sonic 3129.28 2 1 Ebb Holida 4508 Colle ille Blvd 1764.00 2 1 Islamic Assoc 500 Cheeks ar er 1200.00 2 1 Hibernia Bank 3907 Colle ville Blvd 7120.00 2 1 305 Black Dr 3761.00 2 1 4801 Stafford 3360.00 3 1 Received letter 4/6/09 Peaceful Acres 3400.00 3 1 4504 Bill SlmmOrlS 3049.00 3 1 Received letter 4/6/09 5407 Montclair 2368.00 3 1 Received letter 4/15 4505 Bowman 1840.00 3 1 1800 Glade 5232.00 3 1 5500 Montclair 2880.00 3 2 4600 Stafford Hei hts Lot 9 blk 1 3360.00 3 2 Received letter 4/13/09 5101 Oak Timbers Ct 3000.00 3 3 5101 Rose St 4160.00 3 3 Received letter 4/8/09 1500 Chee Lane 2280.00 3 3 4703 Jim Mitchell 2612.00 3 3 Already refunded 5105 Rose St 2208.00 3 3 Brou hton 9540.00 4 1 6904 Colle ville Blvd Dr. T e 2730.35 5 1 Received letter 3/30 405 Shelton 2504.00 5 1 Tuscan Addition 5600.00 5 1 Colle ille Hei hts lot 16 801 Re ina 3496.00 5 1 6409 Pleasant Run 10480.00 5 1 5808 Bransford 4500.00 5 1 5616 Bransford 2640.00 5 1 Received letter 4113/09 608 Beverl 3020.00 5 1 5008 & 5012 F Ln 3057.00 5 2 Received letter 4lvos 5012 F Ln. 5 2 Received letter 417/09 301 LIo d Cir 2063.18 5 3 Received letter417/09 312 Llo d Scarboro h Land 3872.00 5 3 WestcoaUBellaire Homes 1435.00 6 1 104 W LD Lockett 3000.00 6 1 1112 John Mccain 1570.00 6 1 1801 Prince Meadow 1960.00 6 1 Received letter 4/2/09 8300 Precinct Line Realit Ca ital 2862.80 6 1 Chanel Court 8040.00 6 1 Received letter 4130/09 Lavaca Trail Estates 5856.00 6 1 Received letter4130/09 7112 Pleasant Run 6119.00 6 1 405 John McCain 8320.00 6 1 8504 Precinct Line 3400.00 6 1 6913 Westcoat 5750.00 6 1 1013 Mur h Dr 2400.00 6 1 6301 Bettin er Dr 5440.00 6 1 Received letter 3/30109 205 Van Oaks 1680.00 6 1 Received letter 4/3109 7109 Van uard Ct 1600.00 6 3 Received letter 4/2109 7305 Van uard Ct 1346.00 6 3 7301 Van uard Ct 1376.00 6 3 Received letter 3/30/09 7108 Van uard Ct 1344.00 6 3 7312 Van uard Ct 6400.00 6 3 Received letter 3/30/09 7205 Van uard 1791.00 6 3 Received letter 3130/09 7304 Van uard 1376.00 6 3 Received letter 4/22/09 7200 Van uard 1681.00 6 3 Received letter 3/30109 7300 Van Uafd 1296.00 6 3 Received letter 3/30109 7105 Van uard Ct 1680.00 6 3 Received letter 3/30109 7400 Jo Will 1600.00 6 3 Remin ton Park 1470.00 6 4 Reatta Place 10155.46 6 4 Ga En asser 1925.14 6 4 Received letter 4/2/09 4712 Mannin 3360.00 3 2 Received letter 4/1/09 Sidewalk Code: 1 =Sidewalk Required 2 =Escrow Option 3 =Sidewalks Not Required 4 =Sidewalk Already Built O GO ti O O O O N O CO O ~' r O O CO N O r ~ O ~ h U ~ Efl ~ 1~ 'd' tf7 cp O N..~ ' N ~ ~ M N N ~ . -p O N 0Y 00 OS N lL _ ~ ~ ~ r "' d, E,g tn Z ~ -6 O O O +' p O .-- r 'p ~ O O c0 C L O N N a0 ~ r lf) ~ N ~ m w Q ~ ~ ~ Y 0 0 0 0 0 0 0 ~ ~= 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3 ~ E» ~ c~a ~» v~ ua ~ ~ -a o0 Q 0 o o o o ~n o ~ Y ~,, O O O O M O M ~ = v o r 0 0 cfl r~ 3 ~' ~ v ~ ti ~ M rn n m O ~ ~ ~ N ,~ ~ ~ ~ ~ fA ER fR 0 0 0 0 0 0 O ~ 0 0 0 0 0 0 O 3 3 c o o o o r~ o ~ O O 69 KY N ({} In Efl h ~ U :-+ ~ O ti U y~jO ~ EA ~ W O O O O O GO O DD (p ? O O O O r O e- '~ ~ O O O O M O M 3 t6 L d3 (A f0 EA O N ~ O U 'Q y ~ ~ r N N ~ L W d} fR 0 ~ O ~ O t!') ~ N 0 ~ ~ :+ ~ ~ d V J ~ 0 0 0 0 0 0 O Y O O O O O O ~O lC aye 0 0 0 O O O O 3 N tfl E» cfl ~ cfl ~n ~n y ~n ~n :a w M ~"~ ~ ~ Y 0 0 0 O CO O O O O O O <- O ~ R 0 0 0 0 ~ 0 ~ 3 e» e» co csa M rn ao d N d1 ~ <D ~ ~ ~ ~ O ~ z 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O O O O I~ O ti O O ER EA ~ ER ~ ~ O L N O N V p_ CO M Gn ~ O ~ ~ ~ W O GO O O ~ O M Y 'p O I~ O O M O r R L ~ W O) O O N N 7 d 'cf N N to 01 M N 'p ~ O O O~ (/~ ~ FA ER ER t!-~ M fA ~ EA ~A r kR r CD M ~ ~ O r N ~ r- .- N tD d O ~a ~ 3 o m o ~ F- o a w ~ N M ~ ~ (O ~ J ~L Q ~ _ O h ~n ti m r O O ~ N - 0 1~ N G 0 G 0 r GO M N ~ to r ~ J J Q ° w Z w U.1 : ~ ~ ~, ~' w LL ~ Q ,~ ~ ~ ~ Q J W LL'.(n a ~ F.- z u.~ m wO O ~ O z ~. J O J~ J U a a H l -U Off!? l -z O "M~ W O ~LL ~~ The Parks and Recreation Advisory Board discussed the three (3) sections of the trail that are not completed and decided that the section of trail between Hardage Lane and L.D. Lockett should be funded at this time. Their reasoning was that this section of road is very dangerous and there needs to be a trail so the children and adults who walk or ride a bike can do it safely. They also discussed it tying in to the Cottonbelt Trail; it is dangerous at the present time to get to the Cottonbelt Trail. This would also be a safer route for the children who live north to get to school, more households are in the north section and this section would be the best option for connectivity for the trail system, number of potential users, etc.