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HomeMy WebLinkAboutCity Council-Agenda Packets-8/5/2009j:l (1( City of Colleyville 100 Main Street -~~ • ~ Colleyville, Texas 76034 Agenda 817.503.1000 ,,, ,,~ www.colleyville.com City Council Worksession Wednesday, August 5, 2009 6:00 PM Executive Conference Room 1. CALL TO ORDER 2. PRESENTATION AND DISCUSSION 2a ..Presentation and Discussion of the Proposed FY 2010 Budget 2b Presentation and Discussion of the Colleyville Tomorrow Fund 2c Presentation and Discussion of the Parks Tomorrow Fund 2d Presentation and Discussion of Fire Department Staffing Plan 3. ADJOURNMENT I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, July 31, .2009, by 5:00 p. m. . Cynthia Singleton, TRMC, CMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 Printed on 7/31/2009 4i "~N City of Colleyville 100 M'tain Street Colleyville, Texas 76034 raw Agenda Briefing 817.503.1000 www.colleyville.com File Number: File Type: Presentation and Status: Presentation and Discussion Discussion Version: 1 Agenda Date: 08/05/2009 Controlling Body: City Council Worksession Requester: Office of the City Agenda No.: 2a Final Action: Manager File Name: Presentation and Discussion of the Proposed FY 2010 B udget Attachments: Budget Message.p df 2010 Budget Presentation.pdf Buget Summary Sheets.pdf History of Leg islative File Version: Date: Acting Body: Action Text: 1 08/05/2009 City Council Worksession Title Presentation and Discussion of the Proposed FY 2010 Budget Explanation This item provides an opportunity to present and discuss the proposed FY 2010 budget. The attached budget message will provide a detail account of the proposed budget with the presentation providing a broad highlight of the same. City of Colleyville Page 1 Printed on 7/31/2009 C~~Y o1 Texas The City Council strives to provide a wide range of quality services to maintain the quality of life for the citizens through efficient fiscal and personnel management. To this end, this budget has been developed in keeping with the adage "the function of government in Colleyville is protection of property." Accepting this charge, this city government continually endeavors to provide safe streets, quick emergency response, esthetically pleasing and safe public parks and facilities and efficient and effective government. We look forward to reviewing with the Council and community the proposed Fiscal Year 2010 budget. The proposed budget is balanced and in accordance with State law, City Charter and ordinances. The combined proposed expenditures and transfers total $36,185,319 which is a $750,052 increase over the current year budget. In keeping with the Council fiscal policy of a 90 day reserve requirement, the General Fund is projected to have 65 days over the 90 day minimum and the Utility Fund is projected to have 36 days over the 90 day minimum, day's cash balance as of September 30, 2009. One measure of a city's financial strength is the level of its fund balance. The general and enterprise funds will maintain a minimum reserve in accordance with the Council's adopted Financial Principles. The reserve earns interest, smoothes cash flow and is ready for unanticipated expenditures or emergencies. As anon-recurring revenue source, beginning fund balances are only to be used to fund capital or other one-time expenses. Fund Type Number of Days Amount .: ~ •: '~ . 1 In formulating the proposed budget, staff first looked to the Council's visioning and goals and objectives to shape how we work to continue excellent service delivery in a recession with very limited revenue growth. Using this as a back drop, staff has prioritized the needs of the City, as identified by the Council, while maintaining a conservative fiscal approach that has allowed Colleyville to achieve a AAA bond rating, the highest rating of any comparable size city in Texas. A careful reading of the proposed budget will reveal recommendations which focus on maintaining competitive employee benefits and continuing to invest in the city's infrastructure. Serving as a service plan for delivering the results that matter most to our citizens, the proposed budget does not include any operational tax increase. A few of the key factors addressed in preparing the proposed budget include: • No increase in the ad valorem tax rate • No increase in utility rates, pending cost of FY 2010 treated water and wastewater from Trinity River Authority effective in December 2009 • Fund all debt requirements and provide for adequate debt service fund balances • Average reduction of 2.26% in most departmental base budgets • Assumed a 20% decrease in fuel costs • Maintained a sound personnel salary and benefits package Over the years, Colleyville's budget document has evolved from a simple financial report with proposals for expenditures and estimates of revenue, into what has become the most comprehensive annual document establishing budgetary policies that influence the fiscal state of the City, the function of government and budget preparation for current and future needs. A budget, therefore, is the most important working and planning tool used by the Council and staff for providing quality of service to the citizens of Colleyville and maintenance of infrastructure, which the Council has determined to be necessary and for which funds are available. The proposed budget has been formulated by reflecting on the Council strategic vision of being a model city with attention to being an efficient and attractive neighborhood- oriented community, sensitive to its history, resources and residents. Preparing the annual budget allows the Council to steer the course toward this strategic vision by aligning municipal resources with community needs in addressing four strategic goals: • Foster a commitment to community investment. • Continue focus to delivering superior services and demanding results. • Continue organizational development with a focus to -Being the Best. 2 • Sustain a reputation for excellence. Every new effort, every element of the work plan and existing programs are tied to one or more of these strategic goals. This helps staff, Council and the community sort through the many demands to provide programs and high level of service by focusing only on those elements which will help achieve our strategic goals. The intent is, if we are focused on these initiatives, the City will be providing exceptional customer service and meeting the highest priorities of the citizenry. This year's proposed budget reflects an effort to balance expectations of citizens with available resources. Although projected revenues and expenditures encompass only a 12 month period, the proposed budget was once again developed with an emphasis on strategic objectives which are identified as part of the City's annual work plan. As you review the proposed budget, attention is directed to the continued resources applied for street maintenance, continued emphasis on customer service and continued commitment to employee benefits. The proposed budget has been posted on the City website. Citizens are encouraged to review the document and if they have any questions or need additional information, contact Terry Leake, Finance Director, at 817-503-1015 or by a-mail at leaket(a~ci.colleyville.tx. us. Appreciation goes to the Mayor and Council members for their community leadership and strong financial acumen. I want to thank the Budget Team staff including Kelly Cooper (Assistant City Manager), Terry Leake (Director of Finance), Karen Hines (Accountant), and Elise Welborn (Human Resources Manager) for their efforts in building our service plan for 2010. My special thanks to all City employees who have worked so hard to provide quality services to our citizens and who are committed to the success of our great City. 3 cur or re:as 7cMtdtOd ~tt~a~ooeld y` °F,xec~tle~ucl ~C~e VISION Colleyville is a model city with attention to being an efficient and attractive neighborhood-oriented community, sensitive to our history, resources and residents. GOALS and OBJECTIVES Faster a r~mn~itmant t® e~mmunity ir~vestrr~ent :• Make Colleyville more prosperous through economic development efforts. Succes defined: To make Colleyville more prosperous with a focus on promoting the City as a place for unique and boutique retailers and offering the City as a destination place. :• Enhance the maintenance and reconstruction of City infrastructure. Success defined: To have a public works infrastructure system properly maintained and funded, providing effective management while meeting citizen's service demands and expectations with special attention to enhancement of the maintenance and reconstruction of streets. continue #®~ t® deG~erir~ staperier services and dentandir~g re~aits :• Develop, expand and promote leisure activity opportunities for the citizens. Success defined: Delivery of efficient and broad based opportunities in support of the needs of the general public. :• Continue Colleyville being an engaged, safe and secure community. Success defined: To provide efficient and user-friendly services that maintain the City as a safe, secure, clean and attractive community for family and business. Cantinee ®rgani~atienaM develeaprnent ~itl~ a #~s to -Being tlr~e ~t Effectively utilize and promote Colleyville's paid and volunteer human resources. Success defined: Employees consistently demonstrating the core principles through effective hiring and retention programs along with an inviting and involved role for citizen participation in the delivery of customer service. Sustain a rep~atatien #®r a~ealtex-e~a s• Ensure fiscal integrity and stewardship of the City's financial planning. Success defined: To bring the financial picture into balance by identifying expenses and revenues that sustain City growth and support service levels, while maintaining strong fiscal accountability and financial stewardship. :• Enhance the promotion and preservation of natural resources. Success defined: To have a progressive and supportive attitude, valuing the impacts of development and operations of the City to the environment. 4 C1tY of Toxas We are pleased to present the proposed FY 2010 Combined Annual Operating Budget for the City of Colleyville. This document represents the staffs continued commitment to prudent fiscal management while enhancing services to improve the quality of life and meet expressed needs by our citizenry. While the proposed budget does not fund all departmental requests, it meets the Council's priorities for service delivery and maintains current service levels. The proposed budget has been formulated by reflecting on a philosophy of: / Providing solid, core governmental services with quality service; / Valuing our employees; / Remaining fiscally sound; / Pursuing opportunities to partner with other public providers; and / Effectively allocating resources to meet citizen needs. Striving toward our commitment of effective community involvement, a summary presentation of the proposed budget will be placed on the City website and cable channel. A budget public hearing is scheduled for September 1, 2009 to allow citizens to provide comments regarding the proposed budget. The proposed budget will be presented to City Council for final approval on September 15, 2009. On the national level, economic data over the last year has shown negative growth in the economy. For Colleyville, the local economy has remained fairly stable despite the recession nationally. The City is fortunate to have a strong residential base that helps to soften the negative effects of economic fluctuations. However, limited growth is expected in economy-driven revenues, such as sales tax, property tax and some business fees. It is also expected that the current trend of limited new construction will continue into next fiscal year, and no new subdivisions are expected to be platted this next year. The cost drivers in the proposed budget include increases in compensation market adjustments, health care, and pension costs. Despite these cost increases, the General Fund expenditures decreased 2.4%. 5 During the development of the budget, staff kept an eye on current and projected economic indicators as we developed projected revenues and projected expenditure needs. As we neared the final preparation of the proposed budget, major revenues were again reviewed to ensure the most recent economic information is incorporated into the document. The proposed budget is balanced and prepared in accordance with state law, the Colleyville City Charter, ordinances, budget policies and in accordance to provisions outlined within the Governmental Accounting Standards Board (GASB) "Statement No. 34, Basic Financial Statements -and Management's Discussion and Analysis -for State and Local Governments." The accounts of the City are organized on the basis of funds or account groups, each of which is considered to be a separate accounting entity. All funds are budgeted and accounted for on a Generally Accepted Accounting Practice (GAAP) basis for purposes of financial statement presentation. The Governmental Fund types use a financial resources measurement focus and are accounted and budgeted for using the modified accrual basis of accounting. Under the modified accrual basis, revenues are recorded when susceptible to accrual, i.e., both measurable and available. Available means collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures represent a decrease in net financial resources and, other than interest on general long-term debt, are recorded when the fund liability is incurred, if measurable. Interest on general long-term debt is recorded when due. Governmental fund types are those through which most governmental functions of the City are financed. The acquisition, use and balances of the City's expendable financial resources and the related liabilities (except those accounted for in the Proprietary and Fiduciary fund types) are accounted for through Governmental Fund types. The Proprietary Fund types are accounted and budgeted for on a cost of services or "capital maintenance" measurement focus, using the accrual basis of accounting. Proprietary fund types operate in a manner similar to private business. The City utilizes only the enterprise fund type. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recognized when incurred. For purposes of this budget presentation, depreciation is not displayed and capital expenditures and bond principal payments are shown as uses of funds. The City provides a full range of municipal services supported by statute or charter. This budget contains all of the funds that account for these services. The identity and functions of these funds are: 6 General Fund - to account for the resources and expenditures related to the generally recognized governmental services and/or functions provided by the various City departments - a governmental fund type. Utility Fund - to account for all the activities required for the provision of water and sanitary sewer to residents of the City - a proprietary fund type. Capital Projects Fund - to account for financial resources to be used for the acquisition or construction of major capital projects - a governmental fund type. Equipment Replacement Fund - an internal service fund to account for funding for, and acquisition of, the City's vehicles, maintenance equipment and computer equipment - a proprietary fund type. Drainage Utility Fund - to account for all the activities required for the management of storm water drainage - a proprietary fund type. Court Technology Fund - to account for all activities, in accordance with state statute, related to the collection and use of the Municipal Court Technology Fee imposed on convictions on cases adjudicated in the Court - a governmental fund type. Court Security Fund - to account for all activities, in accordance with state statute, related to the collection and use of the Municipal Court Building Security Fee imposed on convictions on cases adjudicated in the Court - a governmental fund type. In preparing the budget, the primary budget goal is to achieve identified objectives that maintain and improve City services for the citizens. During the budget planning session, the Council affirmed seven organizational objectives used as the cornerstone in the development of the budget. Work initiatives having a direct fiscal impact in the preparation of the budget include: ~. Make Colleyville more prosperous through economic development efforts with a focus on promoting the City as a place for unique and boutique retailers and offering the City as a destination place. ~. Enhance the maintenance and reconstruction of the City infrastructure system that is properly maintained and funded providing effective management by meeting citizen's service demands and expectations with special attention toward enhancement of the maintenance and reconstruction of streets. 7 Develop, expand and promote leisure activity opportunities for citizens through delivery of efficient and broad based opportunities in support of the needs of the general public. ~ Continue Colleyville being an engaged, safe and secure community providing user friendly services that maintain the City as a safe, secure, clean and attractive community for family and business. Effectively utilize and promote Colleyville's paid and volunteer human resources through employees consistently demonstrating the core principles, through effective hiring and retention programs, along with an inviting and involved role for citizen participation in the delivery of customer service. ~. Ensure fiscal integrity and stewardship of the City's fiscal resources by bringing the financial picture into balance by identifying expenses and revenues that sustain City growth and support service levels, while maintaining strong fiscal accountability and financial stewardship. ~I. Enhance the promotion and preservation of natural resources by working toward the promotion of Colleyville's natural resources. The goal is to better align services delivered with what is most important to our community. The reality of any budget is that it consists of a collection of purchasing decisions. The Council, on behalf of the citizens, establishes the price community members are willing to pay for local government services. Council, using citizen input, determines the various goals in attaining the prioritized wants of the citizenry. Staff plays a critical role in guiding the process, ranking and recommending purchasing proposals pursuant to Council priorities. The continuation of sound financial and operational philosophies has guided the development of the budget for the upcoming year. By its very nature, the preparation of any budget is the allocation of scarce resources. There will always be more needs than available funds. This year in particular was challenging due to the current recession and the increased costs in health care and the City's pension system, which effects all departments. The budget building process includes four key components: Determine the price of government in identifying how much revenue will be available. Determine the priorities of service by identifying what results matter most to our citizens. s ^ Decide the price for each priority result by identifying how much should be spent to achieve each result. ^ Decide how best to deliver each priority result at the set price by identifying how we can BEST deliver the results our citizens expect. In setting out the charge for preparing recommendations for the proposed budget, staff's attention was drawn to the four broad Council goals. At the onset of this year's budget development process, staff was challenged with the goal of identifying a 5% base budget reduction. Each line item of each base budget was reviewed for efficiency and optimal use of resources. Departments also identified service enhancements through the budget adjustment process, but due to significant declines in development revenue and interest earnings coupled with significant employee benefit cost increases, no service enhancements are recommended for funding in this proposed budget. ~ Make Colleyville more prosperous through economic development efforts with a focus on promoting the City as a place for unique and boutique retailers and offering the City as a destination place. ^ General Fund Having an effective and proactive communications and outreach plan helps the organization communicate to our stakeholders in a more compelling manner about issues of importance. As a result, the discipline in our communications program is highly specialized, involving the need to convey specific messages to varying targeted audiences. To augment current staff time, the proposed budget provides $20,000 toward using various communications consultants for projects throughout the year. ^ CEDC Special events and festivals bring substantial visibility and economic impact to the City and this budget proposal contains several recommendations that support existing venues or events. Funding through Colleyville Economic Development Corporation in the amount of $43,000 continues for Celebrate Colleyville, as does the $24,400 allocated for the Old Tyme BBQ and other City sponsored events, such as the Blue Shoe Project Blues Festival. Funding in the amount of $65,000 is also recommended from the CEDC for the general marketing, promotion and advertisement of the City. In an effort to enhance and strategically focus the City's economic development efforts, funding in the amount of $72,000 is recommended for a comprehensive merchandising plan. This plan will define target retail tenants for the City's primary business corridors and identify prospective retail operators for Colleyville. These combined strategies will help the City achieve its short and long-term goals related to economic growth and vitality for Colleyville. The proposed budget also carries forward $293,521 in funding toward design and construction of entry/monument markers to highlight entrances to the City. 9 Public Art Fund Continuation of a community public arts program designed to reinforce Colleyville as the center for culture, art and entertainment for the larger area. In support of these efforts, $10,000 is provided by the CEDC to the Fund. Each year, staff evaluates locations of City owned high public visibility sites for budget consideration of public art pieces. ~. Enhance the maintenance and reconstruction of the City infrastructure system that is properly maintained and funded providing effective management by meeting citizen's service demands and expectations with special attention toward enhancement of the maintenance and reconstruction of streets. General Fund The estimated useful life of asphalt overlay is eight to 12 years depending upon traffic volume and road base condition. The City has 158 miles of paved roadway. A consistent focus by the Council has been to continue effective funding levels for street maintenance. Given this, the proposed budget again provides $1,000,000 for pavement maintenance to aggressively address our infrastructure maintenance needs. This funding allows the City to address several miles of roadway during the year. Continue the funding of the micro-resurfacing program from the difference in revenues over expenditures in the FY 2009 General Fund budget up to the amount of $150,000. The proposed budget also continues funding toward installation and repair of sidewalks and continues the focus of enhancing the safety of our children and the walk-ability of the City to activity centers. This funding continues at $50,000 that has been already escrowed in the neighborhood districts as approved by City Council in November 2008. Staff will also continue work in the development of a City Council approved multi-year interoperable Capital Improvement Program (CIP) for trails- sidewalks, streets, utilities and drainage projects. In addition, City Council adopted in October 2008 a proposal from-staff regarding the CIP and approved a resolution for the recommended 10 year pay-as-you-go program. This program provides a means to address street infrastructure improvements by using the General, Utility and other appropriate funding sources (as outlined in the CIP document). FY 2010 CIP includes rehabilitation and resurfacing of all streets in the Saddlebrook Subdivision ($702,000) to be funded from a draw down of available cash in the General Fund; the intersection of Glade and Pool Roads; Apple Valley Drive, Elm Street, Ponderosa Lane; and engineering design of the intersection of John McCain and Pleasant Run Roads. 10 ~I. Develop, expand and promote leisure activity opportunities for citizens through delivery of efficient and broad based opportunities in support of the needs of the general public. ^ General Fund The proposed budget continues progress toward the long-term goal of expanding the operations of the Library, Colleyville Center and park system. With completion of the spatial reorganization study, staff has developed an operational cost and financial implementation plan. This plan's focus will be to utilize available space to provide enhanced support for children's and adult programming. The FY 2009 proposed budget provided $20,000 as a transfer to the Capital Projects Fund, which may be used for the initial schematic design of $8,614 with the remainder balance being used for the engineering design and construction document preparation for the expansion project. The proposed budget also continues to include $15,000 for the Library's material collection from the General Fund and $185,000 from the Voluntary Library Fund for a total of $200,000. With the completion of the Colleyville Center study, renovation of the center may be possible through funding from the Colleyville Tomorrow Fund. The second phase of McPherson Park is under construction and includes additional parking and pavilion space, a splash pad, demonstration gardens, renovated rock house and open space. In an effort to position the City as a leader in sustainable design and set a community standard of environmental, economic and social stewardship, approximately 60% of the remaining park improvements will be directed to green park elements such as a drought tolerant demonstration gardens, cisterns for capturing rainwater at the rock house and pavilion, native plants, low pressure valves on the splash pad, drip irrigation, and wild flower plantings. The Colleyville Garden Club will be partnering with the City in hosting community education events along with various community activities in support of making the park a destination. A continued initiative of staff will be the development of a 10 year CIP for the City's park system upon completion of the Comprehensive Parks, Recreation and Open Space Master Plan. ^ CEDC With the completion of first phase of the Senior Center Open Space Master Plan, which was a '/2 mile walking trail, funding in the amount of $350,000 is recommended for additional senior elements such as bocce ball, shuffle board and horseshoes at the Senior Center. Additional phases will include neighborhood park elements, including a pavilion, playground, open play space, basketball court, and picnic area. 11 The CEDC also includes proposed funding for an additional segment of the Pleasant Run Trail ($367,546), Webb House Trail ($170,000) and L.D. Lockett House Trail ($100,000) construction. The Library has identified a technology innovation that will reduce staff manual materials sorting and increase efficiency of collection availability for the public. Funding in the amount of $86,491 is included in the CEDC for the purchase of a library collection material sorter that will replace the existing manual outside drive up materials return. ~. Continue Colleyville being an engaged, safe and secure community providing user friendly services that maintain the City as a safe, secure, clean and attractive community for family and business. General Fund Public Safety remains a top priority among Colleyville residents, and the Council, likewise, has made clear its commitment to maintaining a strong public safety core. Funding for the Citizens on Patrol and Rehab Team of $5,000 each will support these fully functioning, volunteer staffed and equipped programs in support of various City functions and events such as Celebrate Colleyville or during extended emergency incidents where citizens would be safely able to provide support. The FY 2010 budget addresses the purchase of a replacement ladder truck with a draw down of Debt Service fund balance in the amount of $118,838, which is the first year payment of a 10 year lease purchase. This truck will replace the Quint located at Station 3 on McDonwell School Road. Additionally, the hand-held radio replacement program will continue in FY 2010 ($17,500). Completion of the Utility Homeland Security program will require that the Emergency Management Coordinator's salary be moved to General Fund Fire Department budget. This funding reallocation is $76,157. In addition, the funding of a glidescope video laryngoscope will greatly enhance the success rate of paramedics completing endotracheal intubations in the field. This piece of equipment is used for placing breathing tubes in patients who are not breathing or have compromised airways. This tool is a requirement by the City's Medical Director and funding is available through FY 2009 year end savings of $10,020. CCCPD In an effort to continue providing excellent service and recognizing the importance of providing effective and reliable communication capabilities, continued funding is provided for the acquisition of hand held radios. In meeting this need, the proposed budget provides $30,000 for the replacement purchase of 10 radios. In addition to radios, the budget this year provides funding for dispatch center replacement chairs and the mobile digital computer replacement program, as well as continued support 12 of the Teen Court program, purchasing four patrol vehicles, protective parking lot awnings and funding four patrol officers. +~ Effectively utilize and promote Colleyville's paid and volunteer human resources through employees consistently demonstrating the core principles through effective hiring and retention programs along with an inviting and involved role for citizen participation in the delivery of customer service. Colleyville strives to be a model, high performance organization while meeting the service delivery requirements of our customers. The Council's leadership in hosting a sustainable commitment toward an effective compensation program is critically important when valuing that 67% of the total General Fund budget is spent on human resources. The proposed budget provides a staffing level of 183 full-time positions, three less than in FY 2009. This is a reflection of two positions being frozen, including the Planner and Project Engineer, and a reduction in hours for the Assistant City Secretary position. Maintaining an investment in staff is an important component in the development of the proposed budget. Salary range adjustments will be made to 65 positions, impacting 167 employees. These modifications will bring those pay ranges to within a 5% variance of the market average. Financing this effort will cost $80,319, of which $74,837 is funded through the General Fund. Also provided is the strong commitment to employee benefits with continuation in funding employee dependent insurance at 75% to maintain our overall competitive position with peer cities. The total cost for the insurance program is $2,018,855 for the proposed FY 2010 budget. This amount includes health, dental, life, long-term disability, COBRA, and flexible spending account administration, and a health reimbursement arrangement. Of this amount, $1,599,639 is funded through the General Fund. The annual health insurance premium employee only coverage is $5,472, with family insurance coverage costing $16,581. The dependent premium is split with the City paying 75% and the employee paying 25%. In addition, the City participates at the premium level in the Texas Municipal Retirement System (TMRS). Under this system, the City matches the employee retirement contribution at a 2 to 1 ratio. The City is at the maximum contribution rate and annually provides updated service credit adjustments to maximize the employee retirement potential. In order to comply with Generally Accepted Accounting Principals, TMRS has changed its method of accounting of funding annually repeating updated service credits and annuity increases. The period amortization for these pension benefits shifted from a 25-year open period to a 30-year closed period. This change caused the City's unfunded actuarial liability in the plan to increase from $7,039,932 (24.9%) to $8,181,594 (25.7%) which will be funded over a 30-year period. As with the FY 2009 proposed budget, there are no changes in 13 the plan design proposed for FY 2010. The FY 2010 proposed budget includes funding for participation in the TMRS program at the increased contribution rate of 15.76% (annualized 15.385%) from the current rate of 14.26%. This results in an increase of $187,652 for the General Fund. Focusing on efforts to improve employee health, the City implemented in FY 2005 a wellness program, Fit and Well in Colleyville. This is a voluntary program that encourages employees to evaluate overall health and work toward improvement. Due to this program, individual employee health improvements including weight reduction, decrease in prescription medication, increased physical activity and nutrition have occurred. The current program offers a variety of elements such as on-line health assessments, lab work, individual coaching, fitness assessment, weight loss programs and participation in "Companies in Action," which is a corporate challenge allowing employees to team up and play a variety of sports and participate in fitness activities. For FY 2010, Cooper Corporate Solutions, the City's benefits consultant and a division of Cooper Aerobics Center, will fund and work with the Employee Wellness Committee to tailor the wellness program to employees' needs. The long-term goal is to minimize premium increases through improved health and wellness of our employees. The proposed budget funds $5,000 for incentives for participation in this program. A continued initiative this year includes staff evaluating "best practices" for consideration in structuring acafeteria-style benefits program to include wellness based initiatives as well as other benefit options to enhance the overall benefits program. With current and projected economic conditions, it is also prudent to evaluate the City's overall compensation philosophy to determine long-term practicality and sustainability. Staff will also work to complete an update of the entire Personnel Policies and Procedures Manual in FY 2010. This project will include not only reviewing current policies, but writing new policies as well. An employee committee will provide input as the revised handbook is crafted. Upon completion, each employee will receive a copy of the manual. ~I. Ensure fiscal integrity and stewardship of the City's fiscal resources by bringing the financial picture into balance by identifying expenses and revenues that sustain city growth and support service levels, while maintaining strong fiscal accountability and financial stewardship. ^ General Fund The implementation of Court of Record by the Colleyville Municipal Court will result in a partial year net revenue enhancement of $25,240. As technology opportunities present themselves, staff is proactive in seeking to implement new and improved sources to increase productivity, enhance customer service and improve efficiency of service. This year a major initiative will be 14 completion of a study to determine long range computer hardware and software needs and an implementation and funding plan. In addition, upgrading the AN server will provide the capability to live stream City Council meetings. This can be completed with an FY 2009 end of year purchase of $6,939. Staff is also undertaking the development and implementation of a comprehensive performance management program for the City. This type of program will provide feedback and performance indicators to better align City services with citizen expectations. An annual update of the City's 10 year financial forecast will be reviewed as part of the FY 2011 budget process. ~. Enhance the promotion and preservation of natural resources by working toward the promotion of Colleyville's natural resources. ^ General Fund Staff focus on the environment continues by offering the household hazardous waste collection program ($10,000) and the Clean Sweep semi- annual collection. Staff will continue evaluating community based planning by identifying "best practices" for consideration in adopting a "green" initiative program. Some items for consideration are reviewing building codes, reduction of yard waste education, enhanced community recycling program, and identifying replacement of gasoline- diesel vehicles with hybrid or bio-diesel fuels. Utility Fund The cost of purchasing potable water from Trinity River Authority (TRA) has increased this past year increased operational costs, decreased usage through effective water conservation by area cities and an overall percentage increase in Colleyville's percent of debt service due to TRA. This is because one of the member cities has reduced water use while completing maintenance on their water system. TRA's new fiscal year begins in December and their budget will be presented in the fall. As they will be facing higher chemical costs, ongoing infrastructure maintenance costs, labor-related costs, and compliance with more stringent state and federal water quality regulations, it is likely their rates will increase. In the event there is a rate increase from TRA, staff will prepare a pass through adjustment for Council consideration in fall 2009. An ongoing means of funding for City operations is to also aggressively look at other area governments to maximize economy of scale for cost savings. As with past years, part of the budget approach is to embrace the concept of partnering with other governmental units, with the guiding principal that it should meet the BEE test (beneficial, economical and efficient) for Colleyville. The proposed budget will contract for services with other governments in the following 15 areas: • Street Overlay: To maximize street maintenance, the City will continue partnering with Tarrant County. The County has phenomenal street overlay capabilities and has shown a strong interest in assisting our maintenance program. • Elections: The City will continue to contract with the Tarrant County Elections Administration Department to conduct local elections. The efficiency and expertise provided by the County enhances the quality of the electoral process available to the citizenry. • Building Maintenance: The City will continue to contract with Tarrant County for janitorial support services for the Colleyville Justice Center, the Colleyville Public Library, Colleyville City Hall, and Colleyville Senior Center. • Public Safety Continued participation with the Metroport Teen Court is funded jointly with the cities of Colleyville, Grapevine and Southlake. Funding is also provided to meet the contractual obligations of the Bedford Response Area. • Regional Transportation: The expense plan continues funding with the Trinity Railway Express (TRE) for resident participation with the regional mass transit authority. • GCISD: We will continue to focus work efforts with the District for tax collection services and use of recreational facilities to maximize our operating budget. • Economic Development: Continue partnering with the North Central Texas Council of Governments (NCTCOG) hosting a website offering property information in support of our economic development efforts. City infrastructure information, mappings and property information is provided on the site. Contracting services for GIS related mapping information for aerial photography with the NCTCOG for public works and economic development will also be continued. In developing the proposed budget, significant focus was directed toward it representing a series of balances constructed between revenues and expenditures and between prioritized operational needs and long-term community investment strategies. We strived to develop the document as a means to review past accomplishments, identify future needs, set objectives for the coming year, and define the purposes and resources to achieve those objectives. In meeting these objectives, both the community and the organization are able to use the document as a management guide, planning document and a financial report. 16 Revenues The development of the proposed budget started with an evaluation of available revenues. A few points in assessing revenue opportunities and challenges were: Limited ad valorem revenue growth Flat sales tax growth Decrease in investment earnings rate from 3% to 1.25% Anticipating 73 housing starts in 2010 compared to 145 budgeted for the current year providing a decrease of $640,367 in building permits revenues Property Tax The major budgetary issue in preparing a budget each year is the setting of the property tax rate. Once the roll is received in late July, the tax rate is determined based on both the debt rate needed to pay for the City's bonded indebtedness and funds needed for maintenance and operation funding in the General Fund. Focusing attention for home ownership of citizens aged 65 and over and disabled residents, in 2003 the Council increased the Over 65 Property Tax Exemption to $65,000 and approved the Senior Property Tax Freeze in 2004. The loss in property tax revenue from the Senior Tax Freeze for the upcoming year is projected to be $154,287. Currently, 12.2% of all residential property tax accounts are frozen. The main source of income for the City is property taxes, which accounts for 54% of our total revenue. The Tarrant Appraisal District has certified Colleyville's property valuations for 2010 at $3,723,153,527, which includes the TIF District valuation of $264,344,969 and $113,473,202 in new construction. The value increase is 2.88% over the current years taxable valuation of $3,618,846,828,. As submitted, the proposed budget provides for a property tax rate of $0.3559 per $100 value to support a property tax levy of $12,309,900 excluding the TIF property. The tax rate is comprised of an Operation and Maintenance rate of $.298638 and an Interest and Sinking rate of $.057262. The latter component provides funding for retirement of the annual debt obligations. Colleyville has the second lowest tax rate of any city in Tarrant County, which is not anticipated to change with the adoption of the proposed budget. Per the table below, the proposed property tax rate will adjust the typical homeowner's tax bill by 2% compared to this year's tax billing. The average homeowner will see a property tax payment adjustment of $27.85 to support City services, which equates to $0.08 per day. The tax rate is unchanged from FY 2009 and the primary driver of the increase in average residential property values was higher permit values for new residential construction. 17 Average Property Budget Residential Tax Property Tax Year Pro a Value Rate Pa ment 2009 $391,133 $0.3559 $1,392.04 2010 $398,957 $0.3559 $1,419.89 Sales Tax The second major financial consideration that guides the development of the budget is the growth of sales tax revenues. The City collects a total of 2% sales tax: 1 % for General Fund and the remaining 1 % allocated for two '/z cent special purpose districts. Due to current economic conditions, a flat growth in revenue is projected. Expenditures The following illustration shows where the City will spend the tax dollar for the upcoming fiscal year. For example, public safety expenses and programs represent 44% of the total available expenses for the upcoming year. Fire $ 0.21 ~--~ Leisure Services $ 0.16 Public Works $ 0.16 General Management $ 0.12 /--~ Engineering /Bldg. Insp. $ 0.04 Finance /Court $ 0.04 ~ Community / Eco Dev. $ 0.03 Transfer-Capital Equipment Fund$ 0.01 The Utility Fund is a proprietary fund structured and operated as a stand-alone business or enterprise. For budgeting purposes, the fund segregates the operating expenses and debt service in an accounting fashion similar to the General Fund. In accordance with Generally Accepted Accounting Principles (GAAP), this fund uses a full accrual 18 rVI1l.C ~ V.LJ basis of accounting that combines the accounting of long-term assets and liabilities with operating expenses and revenues. As a stand-alone Enterprise Fund, the Utility Fund pays its share of overhead costs as a reimbursement to the General Fund. The fund also makes a franchise fee payment to the General Fund. Revenues Combined Utility Fund revenues total $10,707,073. Water sales account for 73% of this amount and sewer revenues account for 22%. Interest, tap fees and miscellaneous revenues make up the remainder. As noted earlier, if Trinity River Authority (TRA) increases its rates in December 2009, a pass through rate increase will be needed. The current rates are built upon the City paying TRA $2.02 per 1,000 gallons for water and $1.30 for wastewater. Meeting bond covenant requirements, the existing rate structure provides fora 1.5 times coverage factor. An additional rate increase of $0.14 (water) and $0.06 (sewer) per 1,000 gallon usage has been scheduled since 2000 to be implemented for the remaining share of debt issuance for the utility relocation costs for State Highway 26 (estimated construction in 2012). Capital programming for the fund directed by the Council in FY 2005 provides for the maintenance of a 90-day working capital reserve. Expenditures Utility Fund expenditures total $10,510,469 for the proposed budget. The largest component, 57% of the fund, covers the contractual obligation for water and wastewater to the Trinity River Authority. As part of the program to repair and rehabilitate the utility system, the budget continues funding the annual meter replacement program at a cost of $30,000. The expenditure increase in the budget from FY 2009 is due to the increase in the cost of treatment of water and wastewater by Trinity River Authority. The following illustrates the distribul Debt Service : ' Transfer ' ' Administration & Billing ' 19 The City budgets for debt service in two separate Funds -utility and tax supported debt service. The Utility Fund's times coverage ratio of 1.20 is effectively met with a projected 1.50 ratio with the current rate structure. The City's bond ratings are further evidence of Colleyville's financial strength. In 2009, the City received an upgrade in its General Obligation bond rating from Standard and Poor's from "AA+" to "AAA". Avery strong tax base growth coupled with a low tax rate, strong financial performance and substantial cash balances are the primary reasons for the bond rating. The Waterworks and Sewer System revenue bonds and the Drainage System revenue bonds also received a rating upgrade in 2009. Standard and Poor's upgraded the water and sewer utility revenue bonds from "AA-" to "AA+" and the drainage utility revenue bonds from "AA" to "AAA". Fitch ICBA also upgraded the Drainage System revenue bonds from "A+" to "AA". Reasons for the upgrades include strong financial operations, growth in service area, adequate water and sewer treatment capacity to meet future demands, and moderate debt ratio with manageable future borrowing plans. These credit ratings for outstanding debt means the City's bonds are considered to be of superior investment quality, meaning lower interest payments. With a population of 23,902, Colleyville is the only city in Texas with a population under 25,000 which holds this magnitude of bond rating. The Colleyville Economic Development Corporation's rating by Standard & Poor's on its outstanding debt was increased from "A-" to "A" two years ago. The increase in the rating was based upon a strong debt service reserve and improved maximum annual debt service coverage due to greater sales tax revenue. As part of the work plan for this year, staff will finalize various planning for the issuance of long-term debt related for improvements for SH26. The State currently projects the bidding of construction for highway improvements for spring 2012. Local funding will include $3.5 million for utility relocation and $5 million for construction assistance. It is anticipated there will be sufficient cash balance in the TIF fund that a debt sale will not be needed. In 1993, the Council adopted a monthly fee to assess against residential and commercial utility billing accounts for stormwater management. The stormwater Drainage Utility Fund keeps up with the increased operation and maintenance of the City's drainage system and addresses federally mandated requirements for stormwater systems. 20 This fund is designated to help the Public Works Department maintain streets, sewers and drainage ditches to manage runoff from commercial and residential development. A Drainage Department was previously established to account for related personnel and operating costs. The Fund receives $895,539 annually from the collection of the monthly fee. Annual debt payments for the outstanding bonds comprise $258,260. The remaining funds of $544,889 are allocated for six staff positions and miscellaneous projects. The drainage bonds require a coverage ratio of 1.25 times annual debt service, approximately $322,825 annually. The decrease in expenses for FY 2010 relates to the FY 2009 capital expenditures for the renovations of the Public Works facility not being repeated in the proposed budget. The Council continues to be innovative in evaluating financing options for various City programs. Programs implemented, to date, include: • Colleyville Tax Increment Financing District: The Tax Increment Reinvestment Zone (TIRZ) District was created in 1998. The primary goal of the District is to encourage quality commercial development in the City. The District boundaries predominately occupy property located along State Highway 26, comprising 633 acres of land area. The base value for the District was $75,821,735 in 1998. Incremental values subsequent to January 1998 are taxed at the City's adopted property tax rate. However, the ad valorem revenues are utilized within the District rather than being allocated to the City's overall budget. Overlapping taxing entities, including Tarrant County, Tarrant County College District, Tarrant County Hospital District and the Grapevine-Colleyville Independent School District participate at varying levels in the District by assigning their ad valorem tax dollars. The incremental value for Fiscal Year 2010 (tax year 2009) is $264,344,696, an increase of $24,186,727 (10%) over the valuation for Fiscal Year 2009 (tax year 2008). In 1998, initial planning projections stated the anticipated incremental property valuation for the District would be $149,631,800 in Fiscal Year 2009. The actual FY 2010 incremental value is a 77% increase over the original 1998 projection for FY 2010 and 249% over the base value of the District. The debt service payment for the coming year is $739,209 for bonds issued for District projects. Additionally, expenditures are anticipated for payment to the Village at Colleyville and Town Center at Colleyville for developer infrastructure as a result of Board and Council incentified approved projects. • Colleyville Crime Control and Prevention District: The primary goal of the District is to fund public safety facilities. The District was created by voter approval in 1999, with oversight of funds assigned to the Board of 21 Directors composed of the Council. State law provides that a District's life is limited to five years, unless voters continue the District by approval of a referendum. In September 2003, Colleyville voters approved continuation of the District for an additional 20 years. Expected revenue from the special purpose sales tax, use of funds generated from prior years coverage ratio and related interest income for the proposed budget is $1,326,725. The budget provides funding for the annual debt for the Colleyville Justice Center, compensation for police staffing, acquisition of vehicles and various minor capital with total expenditures of $1,127,460. • Colleyville Economic Development Corporation: Authority for the Corporation is provided by State statute as a 4B Corporation. The 0.5% sales and use tax approved by the voters in August 1996 has been an important resource in our capital improvement program for community related facilities. Expected revenue from the special purpose sales tax, use of funds generated from prior years coverage ratio and related interest income for the proposed budget is $2,602,018. The CEDC Board will be meeting in August to approve the proposed budget. Funding provided by this special sales tax historically has been allocated to community development initiatives (i.e. parks, libraries, etc.). Consistent with state law, some monies will likely be allocated by the Board of Directors for economic development efforts for festival and marketing efforts. Our local economy has remained robust for the last several years. During this period, the Council has exhibited prudent fiscal foresight and overall restraint in the face of compelling yet competing demands for limited resources. Because of the current tax structure and the components of costs in city budgets, facing long-term fiscal challenges is a reality for most cities in Texas. Property tax revenues could be adversely affected in future years if state legislative efforts are successful in decreasing the current 10% cap on residential appraisal growth. Growth caps of 3% and 5% for local government property appraisals have been discussed in recent legislative sessions. As the Legislature continues to threaten voter approved limitations on mill rates and tax revenue growth, abilities by the Council to keep pace with inflation will become more paramount. The most immediate means to adjust for this is through continued economic development efforts. A benefit of a city reaching complete build out is the efficiency in collecting the maximization of revenues. For a city like Colleyville, this brings about some unique challenges. Colleyville is landlocked and is almost entirely developed. This means it has very few opportunities for true growth. This obligates the City to maximize the economic opportunities within its very limited available commercial land and zoning. The City is primarily zoned and developed as residential with only a very small percentage of the land zoned for commercial activity. Prudent and judicious 22 consideration must be made regarding its future use. It will be incumbent of us all to guardedly review all proposals for conversion of this limited commercial space to non- commercial uses or less productive commercial use. To effectively and efficiently meet the needs of our citizens, innovation and continual improvements by the organization are the norm. Colleyville's ability to provide excellent public service for our citizens is due to the dedication, skills and talents of not just our elected officials and volunteer board members, but as much by our excellent employees. Employee's devotion and commitment to this community are shown each and every day. Compensation study after study reveals that Colleyville frequently ranks lowest of area cities in salary. Yet at the same time, we have a citizenry that has high demands and expectations. It is critically important the Council stay the course in funding our Workforce Development and Sustainability Program over the next few years and continue a commitment to competitive compensation and benefits. The development of the FY 2010 budget was a challenge considering the economic conditions and service needs exceeding available resources. The primary focus rests in meeting the challenges of the annual workplan and funding adequately for benefit cost increases. The City has been consistently recognized throughout the years for its judicious management of financial resources to support the wide array of services and programs provided. With a dedicated workforce and a steady and diverse revenue base, the City of Colleyville continues to be in an enviable position of delivering municipal programs and services that our residents can be proud of and that make Colleyville a desirable location for residents, businesses and visitors. In this budget, the City has resources to continue protection of our neighborhoods; expansion of open-space, recreation and leisure opportunities; awell-equipped police force; state-of-the-art firefighting equipment; over $1,000,000 of residential street and sidewalk repair work; enhancements to the Colleyville Center and Colleyville Public Library. These services will help maintain a high quality of life that will pay dividends through increased property and sales tax revenue to fund essential services, cleaner and safer streets on which residents and businesses can thrive. As always, staff will continue to be diligent in its review of City finances in order to assist the Council in making decisions that will ensure the fiscal viability of the government. Additionally, staff will continue to evaluate and improve business practices in an effort to find efficiencies while also looking at regional synergy and collaborations to reduce ongoing costs. The proposed budget is presented for your consideration with the commitment and confidence it effectively funds the varying needs of the community. It provides a strong financial plan while ensuring a superior level of municipal services to our citizens. We 23 feel confident the projections and estimates are conservative, yet reasonable and accurately reflect anticipated revenues and municipal needs. We look forward to working with you on achieving all the goals set forth in the proposed budget. Underlying Colleyville's success is a unifying commitment across the organization to exercise fiscal discipline, deliver services with maximum efficiency and provide improved results to the entire community. We will undoubtedly be continually challenged to maintain a structurally balanced budget once it is achieved. Preparing the proposed budget was a tremendous undertaking. It is important to acknowledge the efforts of the dedicated staff that worked resolutely to formulate fiscally responsible proposals. Together, the City will continue to plan prudently by following the strong financial management principles espoused by the Council and implement sound long-term fiscal solutions that will carry the City into the future. While many of the changes included in this service plan were difficult decisions, they will help assure the long-term financial viability of the City and will help protect our core services and infrastructure. In summary we pledge our time and talents to achieve continued excellence for the citizens we serve. e fifer en City Manager 24 Z Q J a ~, w v m z a 5 L N o ~~ ~ ~ O -~ N y L ~ W Q c ~- a a ~ W V ~ > a W ~ ~ 0 0 r U O N '~~ 3 i O~ . ~y ~~.3r ~~ W r.:. .. O W ~ U /1 _ "FI E f^, ~ ~ O: ~.O ~ 4) .~ ~ O O O +~ ~ .~ U Q ~ ~ ~ ~ O _, ~ ~ O O ~ ~ O ~ N O .~ v }- O L ~ ~ ~ ~ _ Q ~ ~ ~ ~ O •U ~ N O ~ N ~ O W `~' N ~ ~ ~ ~ O U O 1 O U O Q. 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N LL W` W a CG G N H W 0 m Z W F- Q a W D Z LL W V CC W N ~"' m w 0 ~-CpOCpOMh00 to NMNM~NI~b90 N ~~~MN~~ ~ t~0„ ER ~ R9 fA N ~ ~ N ptnCp~CpOMh00 eCl tANMNM4~Nf~690 N iy, ~ hr-Mti~~h~ O r W W ~ °~MN~~ ~ ~ F- ': =i c i ER ~ ~ b9 EA N ~ ~ ~ Q o a a ~ m W D CpMOOI~OM1~000 <CI OO O N s- Cp O N I~ M 0 CI tnN1~O)ONI~~000 M NN~COONMOM~~ 00 fp~~~MN~EA~ ~ p ~ 69 ~ EA d9 fR b9 Cj O Q ~ ~ N ~ Q O J Q U ~ a~MOOt~OMI~CDO t0 LL ODON~CO~N~MO Oa ~ N h O O N ti O O M N W NN~COONMOM~~ COD 0 ~ ~ ~ ~ ~3 ~ ~ ~ ~ ~ ~ ~' Q ~ N a a m W D v, v c 0 m ~ ~ c C y ~ ~ O -~ W N 'gym°~v~ ~ ~, o 0 ayi ~ o U N m W c~ ~« V o m N~ .. maw ~o~C~JJJ ~ W C V O B O O i f0 01 N C7 U C7 U C7 (7 ~ ~ F- c O O r N CO I~ ~ m p1 0 0 0 0 0 N~ d~ 0 0 0 0 0 0•- W .-r.NNNNILQILd J Q FY 2010 REVENUE ESTIMATE GENERAL FUND AD VALOREM TAXES 5101-CURRENT TAXES 5102-DELINQUENT TAXES 5103-PENALTY & INTEREST TOTAL AD VALOREM TAXES FRANCHISE TAXES 5201-ONCOR ELECTRIC 5202-TRI-COUNTY ELECTRIC 5203-ATMOS GAS 5204-AT&T 5205-VERIZON/OTHERS 5206-GARBAGE/RECYCLI NG 5207-CABLE TV TOTAL FRANCHISE TAXES SALES TAX 5301-1 % SALES TAX 5302-MIXED BEVERAGE TAX TOTAL SALES TAX LICENSES & PERMITS 5411-BUILDING 5412-PLUMBING 5413-MECHANICAL 5414-ELECTRICAL 5416-CITY LICENSE 5417-BUILDING PLAN REVIEW FEE 5418-NEW BUSINESS 5419-ANIMAL 5420-SIGN PERMITS 5421-FENCE PERMITS 5423-FIRE PERMIT FEES 5424-IRRIGATION PERMIT FEES TOTAL LICENSES & PERMITS FINES 5611-FINES 5612-FINES-ALARMS 5630-LIBRARY FINES TOTAL FINES FY 07 FY 08 FY 09 FY 09 FY 10 ACTUAL ACTUAL BUDGET PROJECTED BUDGET 8,040,020 8,875,764 9,616,931 9,616,931 10,226,024 48,228 62,479 55,000 76,000 72,000 62,232 74,075 55,000 66,500 55,000 $8,150,480 $9,012,318 $9,726,931 $9,759,431 $10,353,024 933,754 869,180 887,190 885,325 870,000 102,109 110,560 119,000 124,580 125,000 279,061 338,969 340,000 476,945 352,000 120,119 126,011 126,100 123,931 122,000 50,883 51,172 51,250 47,500 45,000 116,010 125,363 135,050 124,050 126,000 177,439 196,806 192,900 221,692 225,000 $1,779,375 $1,818,061 $1,851,490 $2,004,023 $1,865,000 2,420,387 2,478,981 2,561,375 2,561,375 2,561,375 89,132 82,532 87,000 74,197 72,000 $2,509,519 $2,561,513 $2,648,375 $2,635,572 $2,633,375 764,938 679,452 864,473 410,000 452,487 83,668 77,248 88,987 48,500 54,151 58,443 57,230 63,376 33,500 34,180 75,387 68,921 98,911 37,000 44,940 64,999 68,027 58,247 44,000 58,265 161,224 133,171 162,772 52,000 51,146 2,726 2,216 3,079 2,000 2,190 1,488 940 1,400 1,200 1,400 7,945 8,035 6,050 6,000 8,093 7,200 5,805 7,359 3,300 3,675 16,200 12,550 15,000 12,000 12, 000 0 p 0 6,800 6,800 $1,244,218 $1,113,595 $1,369,654 $656,300 $729,327 826,443 1,050,522 780,000 780,000 825,000 47,000 51,525 45,000 45,000 45,000 29,063 28,494 33,600 24,000 23,124 $902,506 $1,130,541 $858,600 $849,000 $893,124 FY 2010 REVENUE ESTIMATE GENERAL FUND CHARGES FOR SERVICES 5511-PLANNING AND ZONING 5512-PLAT FEE 5514-BOARD OF ADJUSTMENT 5711-SALE OF MATERIAL 5712-WEED MOWING 5718-ANIMAL IMPOUNDMENT FEE 5721-AMBULANCE 5722-RECREATION PROGRAM 5811-ENGINEERING & INSPECTION 5812-CHGS & REIMBURSEMENTS 5845-LOT DRAINAGE INSP FEE 5855-FIELD USE CHARGE 5873-COLLEYVILLE CENTER FEES 5874-NON-RESIDENT FEE TOTAL CHARGES FOR SERVICE FY 07 FY 08 FY 09 FY 09 FY 10 ACTUAL ACTUAL BUDGET PROJECTED BUDGET 18,673 8,669 13,201 3,500 4,645 25,668 20,918 21,038 15,365 4,450 3,375 1,375 2,040 750 1,313 3,547 2,204 3,020 1,000 1,409 8,091 6,948 10,000 3,500 7,500 5,263 4,454 3,250 2,500 2,500 267,106 253,018 250,000 235,000 245,000 129,876 230,487 168,130 168,130 184,900 142,671 169,313 100,000 1,172 10,000 9,611 5,775 2,000 0 200 20,125 19,350 25,000 8,125 7,000 17,600 18,720 17,700 23,085 18,100 223,040 259,152 230,000 240,000 244,400 24,445 24,170 20,050 22,840 21,900 $899,091 $1,024,553 $865,429 $724,967 $753,317 INTERGOVERNMENTAL REVENUE 5828-DARE OFFICER REIMB 81,444 85,517 89,792 89,792 89,792 TOTAL INTERGOVERNMENTAL REVENUE $81,444 $85,517 $89,792 $89,792 $89,792 MISCELLANEOUS REVENUE 5714-SALE OF SURPLUS PROPERTY 5716-INTEREST INCOME 5719-MISCELLANEOUS 5832-ANTENNA (EASE 5866-CELEBRATE CV CONT 5790-USE OF AVAILABLE CASH TOTAL MISCELLANEOUS REVENUE TRANSFERS IN 5872-TRANSFER FROM UTILITY FD TOTAL TRANSFERS IN TOTAL GENERAL FUND REVENUES 0 0 17,000 26,105 3,000 547,029 352,069 255,000 175,000 100,000 74,954 94,144 55,000 82,000 55,000 74,303 74,305 64,000 30,000 30,208 650 0 0 0 0 0 0 833,523 833,523 702,000 $696,936 $520,518 $1,224,523 $1,146,628 $890,208 664,085 661,936 756,787 816,297 816,297 $664,085 $661,936 $756,787 $816,297 $816,297 $16,927,654 $17,928,552 $19,391,580 $18,682,010 $19,023,464 FY 2010 REVENUE ESTIMATE FY 07 FY 08 FY 09 FY 09 FY 10 ACTUAL ACTUAL BUDGET PROJECTED BUDGET UTILITY FUND OPERATING REVENUE 5817-WATER SALES 5818-SEWER SALES 5821-SEWER INSTALLATION 5822-WATER INSTALLATION 5827-ENGINEERING & DEV 5829-SEWER TIE-ON CHARGES 5833-PENALTIES 5839-MISCELLANEOUS REVENUE TOTAL OPERATING REVENUE NON-OPERATING REVENUE 5716-INTEREST INCOME 5790-USE OF AVAILABLE CASH TOTAL NON-OPERATING REVENUE TOTAL INCOME 6,141,512 2,132,689 21,400 41,530 78,063 20,908 155,303 30,603 7,835,523 7,341,404 2,368,178 2,264,638 20,790 22,900 41,340 48,000 70,789 35,000 6,000 5,000 183,426 168,106 15,948 15,000 7,341,404 7,996,383 2,498,700 2,493,105 7,500 7,500 17,000 2,100 2,459 20,000 9,000 5,000 172,202 167,985 15,000 15,000 $8,622,008 $10,541,994 $9,900,048 $10,063,265 $10,707,073 718,551 258,377 350,000 125,000 75,000 0 0 100,000 0 0 $718,551 $258,377 $450,000 $125,000 $75,000 $9,340,559 $10,800,371 $10,350,048 $10,188,265 $10,782,073 FY 2010 REVENUE ESTIMATE FY 07 FY 08 FY 09 FY 09 FY 10 ACTUAL ACTUAL BUDGET PROJECTED BUDGET DRAINAGE UTILITY FUND OPERATING REVENUE 5942-DRAINAGE FEES 828,780 845,577 859,728 859,728 872,766 5833-PENALTIES 13,193 13,436 15,045 15,045 15,273 TOTAL OPERATING REVENUE $841,973 $859,013 $874,773 $874,773 $888,039 NON-OPERATING REVENUE 5825-INTEREST INCOME 44,896 26,039 31,500 12,000 7,500 5790-USE OF AVAILABLE CASH 0 0 68,000 48,000 0 TOTAL NON-OPERATING REVENUE $44,896 $26,039 $99,500 $60,000 $7,500 TOTAL INCOME $886,869 $885,052 $974,273 $934,773 $895,539 G+ " or ~ City of Colleyville 100 Mltain Street Colleyville, Texas 76034 Tea: Agenda Briefing 817.503.1000 www.colleyville.com File Number: File Number: Version: 1 Requester: Office of the City Manager File Type: Presentation and Discussion Agenda Date: 08/05/2009 Agenda No.: 2b File Name: Presentation and Discussion of the Colleyville Tomorrow Fund Final Action: Attachments: Colleyville Tomorrow Fund Presentation.August 5.pdf CTF Final Ranking.pdf CTF Project Sheets. pdf History of Legislative File Version: Date: Acting Body: Action Text: 08/05/2009 City Council Worksession Title Presentation and Discussion of the Colleyville Tomorrow Fund Explanation This item will provide an opportunity for staff to present the proposed funding recommendations of the Colleyville Tomorrow Fund projects and allow time for City Council discussion of the same. In August 2008, The City requested proposals from four major gas mineral drilling companies regarding leasing of subsurface minerals for approximately 280 acres of City property. Two companies: Titan Operating/Caffey Group and Chesapeake responded to the request. Titan Operating/Caffey Group provided the best proposal, offering $25,000 per acre, 25.5% royalities. In addition, Titan also offered $200,000 for City beautification or potential park improvements. The City Council approved the lease agreement through consent resolution R-08-3021 at the October 21, 2008 City Council meeting. As of April 30, 2009, the cash balance of the Colleyville Tomorrow Fund was $3,457,742. Staff presented to City Council at the budget work session in May 2009, proposed guidelines for the distribution of funds and a preliminary list of projects. The guidelines ranked each project based on nine criteria: Relevancy, Appropriate, Benefit, Cost, Economic Impact, Life Cycle, Consequence, Other Available Funding Sources and Timeline. Each criteria was given a weighting to the overall score. Management team staff was provided the list of projects and asked to score each project based on a written explanation provided (attached). Those scores were compiled, weighted Status: Presentation and Discussion Controlling Body: City Council Worksession City of Colleyville Page 1 Printed on 7/31/2009 Agenda Briefing Continued (7 and ranked from highest to lowest total score. The team then met to review the scoring, discuss justification for each project, ask and answer pertinent questions. The projects were divided by categories, equipment/ capital, projects, and facility improvements. The management team divided into three groups by' categories and subsequently ranked and these rankings provided the full team with justification for the project ranking by category. Each individual management team member was then provided 10 points that could be distributed to any one or four different projects. The ranking attached is the final ranking as vetted and proposed by the management team. This final project list was developed by staff based on observations of highest priority items with no other or limited funding sources available. City Council may have other projects identified that should also be considered for the Colleyville Tomorrow Fund. Staff is available to answer any questions you may have regarding the projects listed. 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W C (A W IL U U H N N N N ~ ~ ~ O ^ O M M N ~ 7 ~ 'O Z . ~ O ~ a c °o 0 0 M m a ~o Q C .0 LL :°. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: BUILDING SERVICES Total Funds Request: $1,000,000 Project Description: What is the project? ALLOCATION OF A START-UP CAPITAL REPAIR AND REPLACEMENT FUND FOR BUILDING SERVICES. To insure long-term value of the City's significant investment in facilities it is necessary to provide a fund to proactively address major capital repairs, renovation and replacement of our city facilities and operating equipment for the future. ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: As stewards of the city's investment in facilities we are charged with making certain the value and appearance of the citizen's substantial investment in facilities is maintained. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Future projections and life cycle costs show that there is a significant and inevitable cost to maintaining, repairing and renovating these facilities. Major equipment replacement is costly. While preventative maintenance programs can be budgeted annually, it is a guessing game when budgeting for repairs and equipment replacement. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: 1) Fosters a commitment to community investment 2) Enhances maintenance of city facilities 3) Delivers superior services by reflecting the clean and attractive expectations of the community 4) Sustains a reputation for excellence. APPROPRIATE Explain how this project meets a citywide need. Explain: Maintenance issues are inevitable and will have to be addressed whenever they occur with whatever funding resources are available. An ongoing Capital Repair and Replacement fund will allow us to plan and proactively address costly projects with available funding instead of addressing repairs reactively. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ^ Qualitative Explanation: Quantitative: In a financial view this would maintain and increase the cities value in the current investment. Qualitative: The perception of well-maintained facilities is a reflection of the commitment to quality and stewardship that city staff assumes in maintaining the citizens investment. COSTS Is this a one time cost? ^Yes ®No Is there an ongoing cost? ^ Yes ® No Explain: According to accepted facility standards, to plan for the long-term care of facilities, the annual budget should consist of 2 - 4% of the replacement value of a facility. An estimate of current city facilities would likely exceed $20,000,000. Once a fund is established, end-of--year savings from annual maintenance budgets could be rolled into the fund to keep it sustainable. IFF [_Y[:I F What is the projected life cycle? Ongoing Explain Allows continual funding for non-budgeted maintenance and upkeep. OTHER FUNDING SOURCES Are there any other funding opportunities? No TIMELINE What is the timeline for completion of the project and what impact will there be on the community? NIA COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Drainage Total Funds Request: $197,527.00 Project Description: What is the project? Elgin GeoVac Street Sweeper ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The purchase of new Elgin GeoVac Street Sweeper would continue to provide the citizens of Colleyville with the quality of service that has been accomplished for the past eight years with the current sweeping program. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: The current street sweeper is now eight years old and has over 4,000 hours on the engine. If not replaced the maintenance cost issues for this machine will continue to increase in the next few years. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Enhance maintenance of city infrastructure. APPROPRIATE Explain how this project meets a citywide need. Explain: This program insures that all public curb and gutter street systems in the city are free of all silt and debris. This operation promotes good housekeeping practices by reducing water pollution to ensure the safety of aquatic life in our tributaries. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: The benefit for this machine is to reduce water pollution in our streams from storm water runoff and to promote a clean and healthy environment for the citizens' of Colleyville to live in. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ®Yes ^ No Explain: Any future expenses would be funded with the drainage department equipment maintenance budget. LIFE CYCLE What is the projected life cycle? 8 to 10 years Explain: The normal life cycle of a street sweeper is approximately eight to ten years with proper maintenance done on this type of equipment. OTHER FUNDING SOURCES Are there any other funding opportunities? ®Yes, the city vehicle/equipment replacement policy. But with current economic set backs facing the city with the future 2010 budget there is no funding available for this equipment. TIMELINE What is the timeline for completion of the project and what impact will there be on the community? N/A COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Public Works /Utility Administration Total Funds Request: $45,000.00 Project Description: What is the project? Service Center Study and Master Plan ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? X Yes ^ No Explain to whom and how: The Public Works Dept. Service Center building and yard was originally built in 1984 and designed for the size of the department at that time. Since then department responsibilities and staff have outgrown the existing facility. As this department is responsible for maintaining Streets, Drainage, Fleet, Water and Sewer infrastructure, it is critical to enhance/enlarge this facility. Simple storage of vehicles, equipment and materials is a daily challenge. Currently there are 39 employees with seating for 12 in the lunch room, the restrooms are adequate for about 20 people and office space for crew leaders and supervisors is very crowded and must be shared. Due to the proximity of the Vehicle and Equipment maintenance shop we often endure engine exhaust fumes in the office area which can cause health problems for staff. The prevailing south winds bring dust and dirt into the shop and offices causing problems with office equipment and for those with allergies. Traffic flow and limited equipment parking in the yard is a daily hazard. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: The department will continue to function, although with reduced efficiency. The building will not be energy efficient and will cost more to cool and heat. Fleet repair and maintenance operations will continue to be hampered by lack of adequate floor space for repair activities. Air quality in offices will continue to cause health issues. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: The Service Center is a part of the City infrastructure and is in need of redesign and reconstruction. There is a critical need for expansion and upgrade to house personnel, vehicles, equipment and materials for Public Works maintenance and repair activities. By utilizing "Green" design and building methods the Public Works Service Center could be more energy efficient. It is also possible to install rooftop solar energy collectors to enhance this further. The existing building is not ADA compliant. APPROPRIATE Explain how this project meets a citywide need. Explain: Having a properly laid out and constructed Service Center to house the Public Works Dept. will improve work efficiency and enhance existing services and provide for future expanded services. An enlarged Fleet Maintenance shop would ensure that adequate space, ventilation and lighting for existing services will reduce the wait for vehicles in need of service. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? X Quantitative X Qualitative Explanation: Reduced wait for maintenance and repair of City fleet. Improved work and break areas and environment for staff and crews would improve overall morale of the department. COSTS Is this a one time cost? X Yes No Is there an ongoing cost? X Yes No Explain: The request is for funding of a Study and Master Plan for the Public Works Service Center. Construction cost and future operating and maintenance cost will be necessary to complete the project. LIFE CYCLE What is the projected life cycle? 25 years +/- Explain: In future the Service Center will require evaluation to ensure compliance with City codes and adequacy for operations at that time. OTHER FUNDING SOURCES Are there any other funding opportunities? No TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Six months for the study, which will assist in establishing a timeline and budget for the complete project? When completed the overhaul of the Public Works Service Center will enhance the provision of the services Public Works provides to the Citizens. i.e.; Street, Drainage, Fleet, Water and Sewer maintenance and operations. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Library Total Funds Request: $86,491/ 5 years maintenance Project Description: What is the project? Installation of an exterior wall mounted 3M Intelligent Return and Sorter System. This would replace the existing manual outside drive-up materials return. The system automates the return of library materials through check-in by customers, items will be sent to a sorter where they will be placed into the appropriate bin. Components of an Automated Materials Handling system include: Induction units -device that the library patron uses to return and check-in an item to the library. Conveyance -belts that deliver the item from the induction to the sorter. Sorter- sorts the items into the appropriate bin. ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? X Yes ^ No Explain to whom and how: This technology would enhance service to patrons using the Library as patrons would be able to return and self check-in their items in the drive-up materials return. It would provide real time self check-in, upon deposit in return, the items are immediately taken off the patron's record. Patrons can self check-in items after hours. Also, patrons can choose to print a receipt for items returned providing proof that they have returned their items. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: If the project is not funded, the Library would continue to use its current exterior materials return system which is manual and not as efficient. When the Library is closed on Sunday or on a holiday, a Library staff member has to come to the Library to empty the materials return, as it fills and patrons cannot return items when it is full. Also, sometimes items will jam in the return, which blocks the return. When this happens, patrons will leave materials in the open on the drive-up window ledge, which could cause damage or theft. There is not a future mandate anticipated for this project RELEVANCY How is this project relevant to City Council goals and objectives? Explain: In November of 2008, the 2009 The Annual Work Plan of the City of Colleyville was distributed. Goal Two of the work plan included the following: "Continue focus to delivering superior services and demanding results" and includes the following: Objective: Develop, expand and promote leisure activity opportunities for the citizens. Success defined: Delivery of efficient and broad based opportunities in support of the needs of the general public. This technology would enhance service to patrons using the Library. APPROPRIATE Explain how this project meets a citywide need. Explain: This would meet the needs of all Library cardholders. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative X Qualitative Explanation: This technology would enhance service to patrons using the Library as follows: ^ Patrons are able to return and self check-in their items. o Real time self check-in, upon deposit in return, the items are immediately taken off the patrons record, allowing the customer to quickly check out additional items that may have limits. o Frees staff time for other responsibilities. o Reduces repetitive stress. o Patrons can self check-in items after hours. o Patrons can choose to print a receipt for items returned providing proof that they have returned their items. ^ Items that are checked-in are automatically sorted into different bins o Items on hold and other exceptions are easily identified and sorted reducing the time it takes to handle these items. o Popular materials can be automatically separated, thereby getting back to the shelf faster. o Staff will handle items fewer times, through automatic check-in and sorting. ^ Library can handle increasing circulation with the same staff levels. ^ Items will get back to the shelf quick and back into circulation. ^ Automated Materials Handling can improve patron services and staff job satisfaction. COSTS Is this aone-time cost? X Yes ^ No Is there an ongoing cost? X Yes ^ No Explain: The equipment cost would be one-time within the life cycle of the equipment. There would be ongoing annual software maintenance costs. LIFE CYCLE What is the projected life cycle? 10 years Explain: It is technology, which is always changing. OTHER FUNDING SOURCES Are there any other funding opportunities? No TIMELINE What is the timeline for completion of the project and what impact will there be on the community? If purchased, the project could be completed within a week. 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I°+.6! ! rust Lwa e~' Tti&~f ~:i -~It' IrtyM~Crt1 f~km P'lr rte{ rsa: r~tt4;~a ~l° ~t~r r~ststr lfi 'r# ~SxtAxt:A~ ~~t~3Yr. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: COLLEYVILLE CENTER Total Funds Request: $920,325 Project Description: What is the project? RENOVATION AND ENHANCEMENT OF COLLEYVILLE CENTER : This project includes updating of all interior finishes; enhancements of lighting, acoustics and audio-visual technologies. ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Colleyville Center attracts thousands of visitors from outside the city each month for meetings or events. This contributes to the economic impact for city businesses as well as name recognition for the city. The revenues from this non-resident use offsets the public cost of operating the facility and allows citizens, civic organizations and the city to utilize the facility at a minimal cost thereby enhancing the quality of life for citizens and business owners. Maintaining the city's investment and value in this high-use public facility is critical to the continued success the Center has experienced over the past 12 years. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: The competition for attracting bookings in Northeast Tarrant County is growing. Surrounding cities such as Grapevine completed a renovation project of their convention center last year and is currently studying expansion. The city of Hurst is breaking ground in July fora 45,000 square foot convention center with completion scheduled for October 2010. If Colleyville does not promote awell-appointed, updated facility we will eventually see declines in revenues because of the limitations of equipment along with the aging and undesirability of the facility. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: This project clearly meets the foFlowing goals: 1) Fosters a commitment to community investment by supporting economic stimulus and encouraging and attracting development. 2) Delivers superior services by being engaged with community activities; supports the needs of the general public for public assembly space; promotion of quality of life initative and leisure activity. 3) Sustains a reputation for excellence. APPROPRIATE Explain how this project meets a citywide need. Explain: The renovation project merely addresses the normal scheduled updating of this type of public venue and provides for ongoing maintenance of equipment and enhancements to allow the Center to continue to operate as a quality venue serving the citizens and businesses of Colleyville. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ® Qualitative Explanation: Quantitative: In a financial view this would maintain and increase the cities value in the current investment, provide additional revenues and continue to encourage economic stimulus for area businesses. Qualitative: As one of the city's most visited city facilities the perception of how it is maintained is a reflection of the city and the care and stewardship that we take in maintaining and updating our facilities. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^ Yes ®No Explain: Renovation and enhancement is a one-time cost. Any additional staffing and upkeep of equipment as a result of increased bookings would be offset by fees and additional revenues. LIFE CYCLE What is the projected life cycle? 15 - 25 Years Explain: With quality finishes used for flooring and counter surfaces etc. the life cycle would project out 25 years or more. Other finishes such as paint, paper, window coverings and furnishings would experience a shorter life cycle. For example the Center's current VCT flooring has exceeded its 8-year life cycle however upgraded flooring would have had an expanded life-cycle. Audio-visual technologies will require more frequent upgrades to stay current. OTHER FUNDING SOURCES Are there any other funding opportunities? In March 2009, Finance Director Terry Leake identified available funding of $206,700 for a Center .renovation project. This included the balance of the feasibility study ($79,000) and interest income from CECD bonds ($127,700). Due to the reallocation of Parks CECD funding to Parks Tomorrow Fund there may be increased opportunity for capital funding from CECD. TIMELINE What is the timeline for completion of the project and what impact will there be on the community? A turnkey renovation at a cost of approximately $1.2 million with accelerated schedule (6 - 8 weeks) would provide the least impact on citizen groups and lost revenues (approximately $20,000) due to closure. Another option is a phased-in renovation undertaken over a period of 3 years at a cost of approximately $1 million. While this may reduce costs and eliminate disruption of services and revenue loss, undertaking a project of this scope without use of an outside general contractor and oversight may not result in as desirable of an end product while prolonging the end result and effect. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Community Development Total Funds Request: $150,000.00 Project Description: What is the project? Comprehensive Plan ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? X Yes ^ No Explain to whom and how: The purpose of this plan is to consolidate and update existing City plans as well as add new planning elements. The plan would consolidate the capital improvements, parks, pathways, entry signage, master thoroughfare, and any other existing plans deemed appropriate for consolidation along with a economic development/redevelopment, corridor and infrastructure plan. Much of the plan could be updated internally by City staff. However, it is recommended that the final publication, including detailed schematics, designs and maps be created by a consulting firm. The total cost for these services should not exceed $200,000. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: The consequence is the future well being of Colleyville. In order for this community to utilize its full potential and guide remaining growth in a way that will capitalize on the community's potential as a premiere location as well as guarantee continued fiscal frugality with an extremely high level of service, a top notch roadmap to must be created. While an admirable effort in ensuring high quality neighborhoods and examining future land use, the 2004 master plan falls short of achieving the goals stated in the first sentence because it lacks a strong vision. The proposed plan would be predicated upon a bold vision for the future and backed by strong goals and specific, realistic objectives. These objectives would then be reinforced by an implementation plan for City staff that may tied into the City's annual workplan, budget, strategic plan, etc. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: This project is relevant to all City Council goals and objectives. APPROPRIATE Explain how this project meets a citywide need. Explain: This document will provide a detailed roadmap to buildout that does not currently exist. The strongest elements of this plan involve the following: (1) revamped City vision, goals and objectives through unique and innovative community collaboration projects, meetings, focus groups, etc: (2) calibration and consolidation of existing city plans to the new vision, goals and objectives in the new plan; (3) a strong focus on economic development and redevelopment along SH 26 through a specific corridor plan -including consolidation of the existing SH 26 corridor study into this plan; (4) an infrastructure plan that details a maintenance and reconstruction schedule of all existing public infrastructure in the City (this would compliment the capital improvements plan). BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative X Qualitative Explanation: Very much qualitative. The problem with plans is that they will only go as far as the user of the plan takes them. In this case, the users are the citizens of Colleyville, the Council and staff. A roadmap is useless if it stays on the shelf. It must be used as a guide to take the traveler from one place to another. This plan must be used as a roadmap to a yet to be determined destination. The destination is defined through the vision and goals identified in the plan formulation process. Therefore, the formulation process must be done carefully, meticulously and in an open minded way. As such, the consultant(s) utilized for the plan must understand this and be up to the task. COSTS Is this a one time cost? X Yes ^ No Is there an ongoing cost? ^ Yes X No Explain: Plan implementation will be tied to existing funds within all City budgets and will not involve any tax, fee or rate increases. LIFE CYCLE What is the projected life cycle? 20 to 30 years Explain: The current Master Plan life cycle is 20 years. This plan is envisioned as a buildout plan. Therefore, it is envisioned that this plan will not need to sustain any major updates if it is done right. Therefore any major updates would only occur as a response to paradigm shifts in core City values and expectations. OTHER FUNDING SOURCES Are there any other funding opportunities? Staff could place the cost of a consultant for any future plan updates on a future line item on the budget. TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Maximum time spent should be no more than 18 months. There would be no community impacts. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: IS Total Funds Request: 120,000 Project Description: What is the project? Mirror of Blade and San Project ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? X Yes ^ No Explain to whom and how: The project will enhance our ability to move forward with the paperless project. We will need space for all of the paperless documents to go to. Going paperless is simply moving files from a paper format to an electronic format. In order to do this we will have to invest in an electronic storage space. This storage space is on a san (storage area network) server. To make this a reality we need space and redundancy. We have the first half of the project complete. The second half can be completed with these funds and we will have a redundant and virtual network. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: The consequences of not funding this project are that we are setting the paperless project back by not having the space for it to go. We currently have a data base program that will serve as the platform for going paperless. This platform is LaserFiche. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: City Council has a desire to take the city paperless. In last year's budget meetings with City Council the wanted IS to come up with a solution that was modular in hardware needs and could take the city toward a centralized data center to put us on the track to go paperless. The solution was going to a blade center and scalable san server. Going paperless will require a Disaster Recovery Site. APPROPRIATE Explain how this project meets a citywide need. Explain: Yes it meets a citywide need because the servers and storage for Information Services is the home for every department's data. Going paperless we will need the infrastructure to do so. This scalable blade and san server will eventually be home to every city server and every city document. The Mirrored site will give us the redundancy needed to have off site copies of every server. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? X Quantitative X Qualitative Explanation: The benefit of adding Storage space gives a place for all of the paperless documents to go. If the city is serious about going paperless we can do this if we have a home for all of the data. The benefit is not using near as much paper and creating an electronic format culture. The qualitative benefit to this is environmental. COSTS Is this a one time cost? ^ Yes X No Is there an ongoing cost? X Yes ^ No Explain: There will be ongoing maintenance costs with this equipment as with all equipment. There will also be LIFE CYCLE What is the projected life cycle? 10-15 years Explain: This Generation Of Blade Center as well as san Server is designed to run for 15 years. The reason is that the hardware only uses energy as necessary saving on wear OTHER FUNDING SOURCES Are there any other funding opportunities? NO TIMELINE What is the timeline for completion of the project and what impact will there be on the community? The Timeline is in the next fiscal year I expect to have this complete.. The impact will be a paperless database for all city departments. We will have the capability to house all city documents on a paperless platform. Without completion of this project the paperless storage capacity will not become a reality. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Library Total Funds Request: Range: $750,000 Project Description: What is the project? Library Spatial Reorganization Project The purpose of the project was to create a holistic understanding of library service needs through research and data analysis, as well as an inclusive staff, stakeholder, and community outreach process that reflects the diversity of the community served. A Core Team and consultant obtained information from community members and stakeholders through a variety of meetings and methods for encouraging input. Over 1000 people participated in the survey, focus groups, workshops, key informant interviews and casual conversations between May and October, 2008. The project explored innovative and creative strategies for reorganizing space allocation and utilization to support services that will enable the City and Library to realize its vision, goals, and strategic objectives. In 2003, Colleyville celebrated the opening of its first Library, which is a two story facility integral to the City Hall building on Main Street in the Village. Although the second floor was finished (paint and carpeting), no permanent library services were located on this level at that time. The first phase of the Library project provided a fully functional first floor, but the existing budget was not able to provide for materials, stacks, furniture, etc., on the second floor. Additionally, the Library would not have been able to provide services on both floors with its then staff contingent of 5.5 FTE (full-time equivalents). Since its opening, the Library has experienced double-digit increases in all areas of usage, creating prioritization for an expansion plan. (Preferred Scenario Attachment A) ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? X Yes ^ No Explain to whom and how: The Library's Spatial Reorganization project will directly benefit Colleyville residents and improve the quality of life. The Library's Spatial Reorganization Plan included the following: This community is ready for the Library to reinvent itself to meet the needs of this and the next generation, and to be a 3~d place in the community -one that is not home or work but a place that people love for its representation of the unique and special characteristics of small town Colleyville. In looking to the future, a space program was developed to identify the square footage necessary to accommodate the goals for growth in collections, services and programming, as well as for the types of spaces that the community seeks. A quiet reading area or `Living Room', special shelving for current topics and titles and the widely sought after media, a Teen Zone, and generous program / meeting space to support the variety of programs the Library currently provides and envisions in the future are all included in the plan. The result doubles the current collection and triples the now available seating, and provides efficiencies in staff and materials flow that will allow the Library to leverage future staff to direct public services and richer programming for all ages. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: In 2003, when Colleyville opened its first Library, the first phase of the Library project provided a fully functional first floor. Use of the library by the community has increased significantly since then and the Library's collections have grown. The Library has outgrown its existing space on the first floor, which has created a prioritization for an expansion plan. If this project is not funded in the near future, the Library will have to limit some of its services such as providing enhanced materials collections. In the plan study, the outreach processed offered the following critical insight into the community's perspective on its Library: the Library is very much appreciated for its programs and especially its children's services as welt as the small town customer service provided by staff It is universally loved... except for the noise and conflict in uses (children's area and quiet reading) due to the lack of zoning of activities, as well as the lack of diversity in spatial environments to meet different needs but the community desires a larger and more diverse collection and would like the Library to become more of a place for community interaction and collaborative learning The Library's Spatial Reorganization Project would address these issues. A future mandate is not anticipated. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: This project is relevant to City Council goals and objectives as follows: In November of 2007, the 2008 Annual Work Plan of the City of Colleyville was distributed. Goal Four of the work plan included the following: "Continue focus to delivering superior services and demanding results", and Objective One's first three tasks are significantly addressed through this effort: - Develop a plan to reorganize the Library to utilize available space to provide better support for the Library's programs for children and adults. - Develop and enhance programs for children and adults that will establish the Library as the community's literacy cultural center while seeking community partnering programs with local and regional literary and cultural groups. - Prepare a financial plan providing for the implementation of the 2007 Library Masfer Plan Update Report. In November of 2008, the 2009 The Annual Work Plan of the City of Colleyville was distributed. Goal Two of the work plan included the following: "Continue focus to delivering superior services and demanding results" and includes the following: Objective: Develop, expand and promote leisure activity opportunities for the citizens. Success defined: Delivery of efficient and broad based opportunities in support of the needs of the general public. Tasks: ^ Develop a financial implementation plan for the reorganization of the Library to utilize available space providing enhanced support for the children and adults programming. APPROPRIATE Explain how this project meets a citywide need. Explain: Following is an excerpt from the Library's Spatial Reorganization Plan that explains how the project meets a citywide need: Prior to the Library opening its doors, the community of Colleyville felt that it lacked something vital to truly being whole -and that was a library. Library activists organized and struggled through years of attempting to define what that library should be, and how to achieve it. Since the date the doors opened, the Library has experienced phenomenal growth in all areas of performance measurement critical in the library world: circulation (checking out materials), program and activity attendance, number of visits, reference questions answered, etc. In submitting the last annual statistical report required by the Texas State Library, the Director was contacted by the State Library as they were concerned that there might be incorrect numbers in the data -the State Library could not believe the difference in Colleyville's stats (much higher) compared to similar size and types of communities across Texas. The Director assured them that the data was correct, and that it represented how well loved and well used this library is the in the community. Many voices heard in the outreach process gave a simple reason for why they valued and used the library -because they love to read. And because they want to foster that love of reading, which many credit to their parents and educators, in their own families. A library with something to offer children of different ages becomes a special destination for each, which is very different than dragging the whole family to different destinations to please different children individually (and equally). BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative X Qualitative Explanation: In the Library's Spatial Reorganization Plan, the following was included that addressed the benefits: Colleyville wants to maintain its small town, rural character, and a characteristic of that is everyone knowing each other. When people frequent the library as often as many do in Colleyville, they come to know the staff, and vice versa. Even for those that have access to technology and high speed Internet at home or work, the Library has been afail-safe when a computer crashes, or something beyond their current technological competencies challenges them. Computers, printers and copiers are available, as are friendly and knowledgeable staff to help them through what is to some an increasingly difficult world to navigate online. Different formats (books, audio-books, DVDS, e-books, etc.) are appealing to the community. Commuters appreciate books on CD to enrich their drive to and from work. Parents love the multiple formats of the same material for kids - it keeps their children engaged, addresses different learning styles, and even different moods on different days. For those that do not use the library, there is consensus that a library is critical to the health, well being and success of a community and its residents. The library as an equalizer in the great equations of individual self achievement and attainment was shared numerous times, and represents the sense that a strong library makes a strong community. Many community leaders shared stories of ascending beyond the lot life handed them to achieving success due to the library and its resources they found in their youth. And these leaders are proud that Colleyville now has this asset to make their community whole. With regard to the small town sense of community, one respondent said that the library is "a community center for families and residents to gather...the city's attic...we need to acknowledge and embrace our humanity while providing quality information" as counterpoint to what was perceived as the coming `high-tech' library. Another quote - "libraries are an incredible gift". COSTS Is this a one time cost? X Yes ^ No Is there an ongoing cost? X Yes ^ Construction costs would be a one-time cost. Operational costs would be ongoing anc the following: materials acquisition and processing; library technology obsolescence programming; staffing models for new service delivery levels; staff training an development; utility operational costs; building maintenance and custodial costs; publicity No Explain: would include cycles; library I professional outreach and LIFE CYCLE What is the projected life cycle? Estimated: 7-10 years Explain: It is a building project. Ongoing usage would require upkeep of the building and equipment. OTHER FUNDING SOURCES Are there any other funding opportunities? Yes, approximately $300,000 from the Colleyville Public Library Foundation is available. TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Project conceptual timeline schedule that was included in the Library Spatial Reorganization Plan. (Attachment B) There would be a slight impact on the community, as some services of the Library might be suspended fora short period of time. The following was included in the Library's Spatial Reorganization Plan: The logical phasing could allow the City to keep the library open and operational during construction, and could be accomplished in this manner: Develop second floor (program and children's area, with adjacent staff area) -although larger programs and events would be suspended for a period of time. Move children's area and collections into the second floor and resume programming in new space Reconfigure existing meeting room to accommodate materials sorting and staff workspaces, as well as new service desk, friends bookstore and cafe kiosk along curved wall (zone partial construction area) Move staff workspaces Reconfigure existing staff workspace to accommodate tech lab and teen zone (zone partial construction area) Move tech and teen zone activities into finished space Install quiet room glass /wall enclosure (zone partial construction area) Move periodicals collection and quiet room seating Reconfigure first floor shelving /collections to accommodate the rest of the first floor design (Attachment A) Calleyvlle Public Lilurary S~c~ti~l P~er~ari?r~tion Pl;~n r^r~xFgrrA~~ SrRrrri0 'it~4'r~_"r;: Flt^i #'reterred S~cenari~ First Fear =~ "Y !,' Via` ~ -r •'. p ~' ~,. _. t F~._ r ar' ~ (Attachment B) x {. 4'~ { "7 d 4. +~' Q ~ d ..~ Ir { b L! ~ 'Y d ~ F ~ ~ ~ qs ~ 3f,1 G ~ ~ ~ ~ ' ~ ~ ~ ~ -. $ ~ c7 O -s b o 6 pC + a :~ r ~ a M) ~ ~r 'wT -,'t} `' 'v'3 cam' ~ ~y r ~ d O ~ ~ ~ a ~ f `} p p r l S S ''~. . } T 4 3 1` I ~. O~~ O 8~~ p~ 0 0 0 O CD 'C -- «. ~ '- i it E ' ~ ~ ~ ~ 4 ~ ~., I{ t L B~ M N i~ W ~D Sri' R JD `N fi .iyRd YO.. ~ ~ ~ S ~ ~ ~ '~ S s '~ ~ ~ 3 ~~ m n oD R G C m W 4O f ;~{ ,~ 6 ~ ~ ~ t K~ R hl A? 4. ., ' '. ~ ~ 4 Y - ¢ta q~ p i O m ~ ~~ ,~ ~ ' ~ ~ e ~16 L7 F ~Q U ~ ~ `~ 3 ~~ f~ ~ G R ~ :~ ~ V ~ ~ q~~ ~j ~ ~ ~ i ~ V : I ~tl ti'' ;~ , 47 ~{ L $ ~y~F C ~yy a v ~ ~ -~ ~Tr ~~ i!~ ~ "~ ' ~ ~ ~ ' ~ ~ km ~ P~ E V } '~ O 4~- ~ ~ '. M ~ ~' OD Ch ~ ~ ~~ 0.S COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Fire Total Funds Request: $975,000.00 Project Description: What is the project? Purchase of a 105' aerial fire apparatus for the replacement of a current fire apparatus that is 24 years old. ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The purchase of this apparatus will greatly enhance public safety by providing a fire apparatus with an adequate aerial ladder reach for applying water to large fires from above as well as reach to homes and businesses with long setbacks from the roadway. Potential impact to economic development is positive as well in a clearly defined commitment from the city to provide state of the art public safety service to citizens and business owners. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: National recommendations are to limit the use of fire apparatus beyond 20 years of service. The current unit that is to be replaced is becoming a maintenance issue in that parts for the vehicle are hard and sometimes impossible to find. This request is the first of two fire apparatus to be purchased in the near future. Budget limitations will make it difficult to fund both purchases from the general fund budget. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: The funding of this project is fundamentally imperative to meeting City Council goals of making Colleyville an engaged, safe, and secure community. APPROPRIATE Explain how this project meets a citywide need. Explain: Replacement of aged fire apparatus is essential to continued service from the fire department in meeting the needs of the community. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: The addition of this fire apparatus to our frontline fleet will increase our ability to extinguish fires, complete rescues, and fulfill our mission in the City. COSTS Is this a one time cost? ^Yes ®No Is there an ongoing cost? ® Yes ^ No Explain: There will be recurring costs annually for equipment testing of the aerial ladder and pump as well as general preventative maintenance and unscheduled repairs. However, the cost of unscheduled repairs will be diminished over the next several years as the 24 year old fire apparatus is removed from our fleet. LIFE CYCLE What is the projected life cycle? 12-15 years Explain: The average life cycle of an aerial fire apparatus is 12-15 years depending on use, mileage, and pump hours. OTHER FUNDING SOURCES Are there any other funding opportunities? None have been identified beyond funding through the general fund budget process. TIMELINE What is the timeline for completion of the project and what impact will there be on the community? The timeline for construction of the vehicle is 10-11 months after contract execution. There will be no change in impact on the community while waiting for this vehicle to be completed and delivered. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Community Development Total Funds Request: $72,000.00 Project Description: What is the project? Retail Merchandising Plan ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? X Yes ^ No Explain to whom and how: The purpose of this expense is to identify potential businesses that may be interested in relocating or opening in Colleyville and providing for a marketing and implementation plan in order to bring these businesses to Colleyville. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: It is recommended that a retail merchandising plan be performed on a regular basis in order consistently identify new business marketing strategies. This is particularly important for Colleyville, which, because of unique market conditions, a large amount of redevelopment potential, and an abnormally high median income, presents a unique challenge. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: This project is relevant to City Council goals and objectives by fostering a commitment to community investment by helping to make Colleyville more prosperous through economic development efforts. APPROPRIATE Explain how this project meets a citywide need. Explain: Simply put, the need is an effective tax base, which the City currently fails to posses. By performing a retail merchandising plan, businesses that the community would like to see located here can effectively be recruited through a myriad of economic development incentives. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative X Qualitative Explanation: The improvement is qualitative with regard to improving quality of life through a higher tax base and utilization of grayfield sites. COSTS Is this a one time cost? X Yes ^ No Is there an ongoing cost? ^ Yes X No Explain: Yes, but it is recommended that, if the analysis proves to be successful, that it be utilized on a recurring basis. LIFE CYCLE What is the projected life cycle? 1 to 2 years Explain: Given the fickleness of the retail market and the larger economy in general, the plan may only have a useful life of 2 years. OTHER FUNDING SOURCES Are there any other funding opportunities? Funds are available in the CEDC and TIF budgets. TIMELINE What is the timeline for completion of the project and what impact will there be on the community? 120 days. There is no community impact. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Engineering Total Funds Request: $350,000 Project Description: What is the project? Landscaping and Hardscape for Trail Safety and Noise Mitigation of the Cotton Belt Rail ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: This project will have a significant impact on the City of Colleyville trail system. These improvements will provide a more aesthetically pleasing trail system as well as providing a safer atmosphere for pedestrians. This project would increase the landscaping in the area and provide a visual separation from the trail system and rail way. This would provide a more attractive linear park atmosphere. This project would also help in the mitigation of the noise that is created by the railway. The project would provide for a first phase physical sound barrier between residential properties and the rail line. As the rail line becomes more heavily traveled a sound barrier will become much more of a necessity. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: This project would provide for an improved trail section as well as providing some needed sound mitigation. If this project is not funded there will continue to be a need for the sound mitigation and as traffic increases on the Railway the need and demand for such a project will be increased. This project would help in providing the sound mitigation prior to the commuter railway traffic is initiated, and it will allow the City to be proactively addressing this issue. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: This project would follow the Goals and Objective of the Council as stated in the Colleyville Pathways Plan by providing a safer trail section that would facilitate pedestrians, bicyclists, and other trail users. APPROPRIATE Explain how this project meets a citywide need. Explain: Improvements to the trail infrastructure provide for an improved quality of life. The trail system is beneficial to any resident who chooses to utilize the trails. This project will also assist in the noise mitigation of the railway which has become a significant concern with citizens of Colleyville. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: This project would provide for better trail system while serving as a noise barrier. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Once the project is complete there will not be any additional installation costs in regards to the project. The maintenance of the current trail system is already taking place. This project will just modify what is currently being maintained by the Parks Department. 1 IFF rYC:I F What is the projected life cycle? Indefinite section. Explain: This project will improve the current trail OTHER FUNDING SOURCES Are there any other funding opportunities? Not at this time. TIMELINE What is the timeline for completion of the project and what impact will there be on the community? This project is estimated to take 18 months to design and complete construction. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Fire Total Funds Request: $130,000.00 Project Description: What is the project? Installation of emergency traffic signals at fire stations 2 and 3. These signals would be similar to the lights being installed on Colleyville Blvd. in front of the Central Fire Station. These traffic control devices will make access onto the streets in front of all fire stations much more safe and expedient for response to emergency incidents. ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: These devices will create a much greater safety margin for responding fire apparatus merging into the flow of traffic on the streets in front of the fire stations. Morning and afternoon rush on McDonwell School Rd. and school traffic around station 2 make access very dangerous during these times and often delay response of emergency vehicles waiting on traffic to comply with emergency lights and sirens. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: There are no mandates for this project, however as traffic flow and the number of emergency responses continue to increase, the risk of collision with oncoming traffic also increases. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: This project once again enhances the fire department's ability to continue Colleyville as a safe and secure community that is mindful of potential risks to its citizens and employees. APPROPRIATE Explain how this project meets a citywide need. Explain: Dealing with traffic flow issues is an issue for all city departments and finding ways to enhance our response capabilities while maintaining safety is always of paramount importance to the fire department. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: These emergency signals will add an increased margin of safety around the fire stations for citizens and employees alike. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ® Yes ^ No Explain: Electric service to power the lights, infrequent replacement of light bulbs and/or lenses. LIFE CYCLE What is the projected life cycle? 20-25 years. Explain: Typical life expectancy of the light unit itself. Poles and other hardware do not have defined life expectancies. OTHER FUNDING SOURCES Are there any other funding opportunities? None have been identified at this time. TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Timeline for completion on approval would be 120-150 days and impact on current traffic flow would be minimal at worst. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Community Development Total Funds Request: $293,521 Project Description: What is the project? Entryway and Way Finding Signs ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? X Yes ^ No Explain to whom and how: This project will benefit the Colleyville citizens and/or business owners by providing a more prosperous city with a focus on promoting the City as a place for unique and boutique retailers and offering the City as a destination place. The way-finding sign system will guide visitors to major attractions and points of interest about the city. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: During the data gathering and analysis phase, the current signage system was developed as a result of past needs and demands. The current way-finding signage system does not identify many of the desired destination points, therefore if the funding for this project is not achieved, the current signage system will remain in place. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: This project is relevant to City Council goals and objectives by fostering a commitment to community investment by helping to make Colleyville more prosperous through economic development efforts by using a funding source that would not impact the current or future budgetary items. APPROPRIATE Explain how this project meets a citywide need. Explain: With current economic standings, it is necessary to evaluate and make improvements to help the vacant businesses in Colleyville to become prosperous as well as offer a City that is a destination place for future Colleyville residents. The lack of distinction within the City signage system as compared with an adjacent city's signage system makes it difficult in determining which signs actually identify the City of Colleyville and its attractions. In addition, the lack of entry signs reduces the awareness of the City as a whole. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative X Qualitative Explanation: The City of Colleyville has been identified as one of the "Best Towns in America" according to Money magazine and has been recognized for its public education system, low crime rate, outstanding parks and recreation facilities, proximity to the large employment section, and has attracted many new residents to this north Tarrant County community. By means of a present-day signage system approach with respect to signage and graphics, the City of Colleyville will provide a distinct signage system upholding the City's identity by fostering and offering the City as a destination place COSTS Is this a one time cost? X Yes ^ No Is there an ongoing cost? X Yes ^ No Explain: There will be maintenance costs associated with the signs with regards to plantings, lighting, painting, stone/concrete repair over the life of the signs. LIFE CYCLE What is the projected life cycle? Forever Explain: These signs would remain in place for the long haul; unless developers purchased the properties for development but would likely have to replace the signs to maintain the identity for the City. OTHER FUNDING SOURCES Are there any other funding opportunities? Staff could place the cost of the entryway signage system future line items on the budget. TIMELINE What is the timeline for completion of the project and what impact will there be on the community? The timeline for completion for this project would be six months to a year since there may be land acquisitions needed for some of the signs. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Drainage Total Funds Request: $ 247,901.00 Project Description: What is the project? Low Water Crossing Barrier Automatic Gates ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The barrier automatic gates installed at all low water crossing locations would enhance public safety during flooding events. This technology would be more efficient than the current method by manual closer of gate systems. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: This project will be delayed until funding is identified in future budget opportunities. And staff will continue to perform current manual closing of gate systems during flooding events. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: This project would defiantly enhance the public infrastructure and promote public safety. APPROPRIATE Explain how this project meets a citywide need. Explain: This technology would secure sites more effectively and eliminate traffic from becoming trapped in high water areas at all low water crossing locations during flooding events. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ^ Qualitative Explanation: This project would eliminate delayed response time in the closing of gate the systems and would help reduce the loss of life during flooding events. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ®Yes ^ No Explain: If approved this system would be installed with the one time initial cost. Any future expenses would be funded with the drainage department maintenance budget. LIFE CYCLE What is the projected life cycle? 20 Years Explain: With annual maintenance performed on the system it should last approximately twenty years or longer. OTHER FUNDING SOURCES Are there any other funding opportunities? NO TIMELINE What is the timeline for completion of the project and what impact will there be on the community? This project would take approximately one month to complete. And would be very little impact to the community during construction. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Public Works /Utility Total Funds Request: $290,000.00 Project Description: What is the project? Combination Sewer Cleaner and Vacuum Excavator ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: This equipment will minimize property damage caused during the repair of water and sewer lines. The work area will be smaller and the cleanup will be less. There will be less fiber optic and other franchise utilities damaged during excavation. This equipment will enhance our ability to maintain and clean sewer lines, reducing the risk of overflows which could endanger public health. This equipment can be utilized by Drainage and other Departments. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: If not funded we will use existing equipment for excavation; including backhoes which will increase the risk of damaging other franchise utilities. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Enhance maintenance and reconstruction of city infrastructure. APPROPRIATE Explain how this project meets a citywide need. Explain: Our water and wastewater system will always need repairs or modifications requiring excavation to access these facilities BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ^ Qualitative Explanation: Trackable usage on sewer line cleaning and excavations. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ®Yes ^ No Explain: Fuel and Maintenance. LIFE CYCLE What is the projected life cycle? 10 years Explain: With proper preventative maintenance this equipment could last a little longer, our current vactor is 13 years old. OTHER FUNDING SOURCES Are there any other funding opportunities? No TIMELINE What is the timeline for completion of the project and what impact will there be on the community? N/A COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Engineering/ GIS Total Funds Request: $46,000 Project Description: What is the project? GPS public infrastructure collection ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The City of Colleyville's Public Works departments spends approximately $5000 a year to search for lost or damaged valves. Money and time are lost when contractors damage infrastructure resulting from lines that are not adequately located. These incidences can lead to a large inconvenience to residents and undue burden to employees, when services are interrupted and emergency repairs are needed. These problems can be reduced and or eliminated with a thorough and up to date inventory of these assets with sub-meter GPS accuracy. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Continued loss of funds and man hours that would be required to search for assets that have been buried or damaged by outside sources. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: This project highlights goals and objectives that have been set by the council; delivering superior services and public safety. During a recent waterline failure, an estimated 2 million gallons of water was discharged through the broken line before the water was able to be shut off. This project would not eliminate this scenario, however it would reduce the resources and amount of time needed to address this type of issue. If the water or sewer line does not need to be repaired and shut down due to mistaken damage; then service provided by the City has improved. If a major water or sewer main eruption is prevented then resident safety has increased. APPROPRIATE Explain how this project meets a citywide need. Explain: When a water main or sewer main is damaged many departments become involved; such as public works, engineering, city managers office, public information, police and fire. In the case of a sewer main rupture, the federal authorities would have to be notified as well. In the course of construction portions of the infrastructure may be covered or damaged. If their exact position were known previously then these assets can be recovered and repaired with minimum interruptions of service. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ® Qualitative Explanation: Both. The qualitative benefit would be fewer unscheduled water or sewer service interruptions. The quantitative benefits would be the reduction in the City staff hours and maintenance funds that would be required for repairs to poorly located assets. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^ Yes ®No Explain: This would be a one time cost to inventory the entire water and sanitary sewer system. The City currently maintains one GPS unit that would be utilized to collect point data as additions and subtractions are made to the existing public infrastructure. LIFE CYCLE What is the projected life cycle? Indefinite Explain: Once the initial data has been collected City staff will proactively maintain and update the data on an as needed basis. OTHER FUNDING SOURCES Are there any other funding opportunities? Not at this time. TIMELINE What is the timeline for completion of the project and what impact will there be on the community? The estimated time needed to complete this project is 3 months. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: IS Total Funds Request: 46,000 Project Description: What is the project? Expansion of Blade and San Project ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? X Yes ^ No Explain to whom and how: The project will enhance our ability to move forward with the paperless project. We will need space for all of the paperless documents to go to. Going paperless is simply moving files from a paper format to an electronic format. In order to do this we will have to invest in an electronic storage space. This storage space is on a san (storage area network) server. To make this a reality we need space and redundancy. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: The consequences of not funding this project are that we are setting the paperless project back by not having the space for it to go. We currently have a data base program that will serve as the platform for going paperless. This platform is LaserFiche. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: City Council has a desire to take the city paperless. In last year's budget meetings with City Council the wanted IS to come up with a solution that was modular in hardware needs and could take the city toward a centralized data center to put us on the track to go paperless. The solution was going to a blade center and scalable san server. APPROPRIATE Explain how this project meets a citywide need. Explain: Yes it meets a citywide need because the servers and storage for Information Services is the home for every department's data. Going paperless we will need the infrastructure to do so. This scalable blade and san server will eventually be home to every city server and every city document. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? X Quantitative X Qualitative Explanation: The benefit of adding Storage space gives a place for all of the paperless documents to go. If the city is serious about going paperless we can do this if we have a home for all of the data. The benefit is not using near as much paper and creating an electronic format culture. The qualitative benefit to this is environmental. COSTS Is this a one time cost? ^ Yes X No Is there an ongoing cost? X Yes ^ No Explain: There will be ongoing maintenance costs with this equipment as with all equipment. There will also be LIFE CYCLE What is the projected life cycle? 10-15 years Explain: This Generation Of Blade Center as well as san Server is designed to run for 15 years. The reason is that the hardware only uses energy as necessary saving on wear OTHER FUNDING SOURCES Are there any other funding opportunities? NO TIMELINE What is the timeline for completion of the project and what impact will there be on the community? The Timeline is in the next fiscal year 1 expect to have this complete. The impact wilt be a paperless database for all city departments. We will have the capability to house all city documents on a paperless platform. Without completion of this project the paperless storage capacity will not become a reality. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Street Total Funds Request: $152,000 Project Description: What is the project? 12 yard Tandem Axle Dump Truck ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The purchase of one 12 yard Tandem Axle Dump Truck this will help the street and drainage department move toward complying with any future mandated air quality laws and regulations. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Without the funding the current eighteen year old dump trucks will continue to cause a financial strain on both the street and drainage department equipment maintenance budgets. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Enhance maintenance of city infrastructure. APPROPRIATE Explain how this project meets a citywide need. Explain: The new truck will help provide a more efficient means of transporting material from street or drainage maintenance projects by using less fuel than the current trucks in our fleet. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: The new truck will also help the city to reduce the current exhaust emissions problems that the world is facing today and promote a healthier environment for the public. COSTS Is this a one time cost? ®Yes ^ No is there an ongoing cost? ®Yes ^ No Explain: This would be a one time cost. Any future expenses such as maintenance would be funded with the street and drainage department maintenance budget. LIFE CYCLE What is the projected life cycle? 20 Years Explain: With proper care and maintenance to the equipment it should have a projected life cycle of twenty years. OTHER FUNDING SOURCES Are there any other funding opportunities? NO TIMELINE What is the timeline for completion of the project and what impact will there be on the community? N/A COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Engineering Total Funds Request: $900;000 Project Description: What is the project? Cheek-Sparger Curve Realignment ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The Cheek-Sparger curve is a hazardous section of roadway in which many accidents have occurred in the past. This project would limit the amount of curvature allowing for a greater sight distances and a safer roadway. This project would improve the quality of life for the citizens of Colleyville that use that stretch of road. This project also includes some drainage work in the immediate area of the curve that would eliminate some of the deep bar ditches, increasing the safety of the roadway as well as enhancing the property values of the adjacent homes. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: This has been a safety concern for several years. This project has been evaluated several times and is consistently an area of concern for citizens that drive this section of road on a regular basis. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: This project would greatly increase the safety of the motorists that travel that road. One of the objectives of the 2009 Annual Work Plan is "Enhance the Maintenance and Reconstruction of City Infrastructure". The reconstruction of one of the main east/west thoroughfares would be a direct fit for this objective. APPROPRIATE Explain how this project meets a citywide need. Explain: Cheek-Sparger is classified as a Major Collector and is a key route for east/west traffic movement. This project would help increase the safety of the existing roadway system. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ® Qualitative Explanation: This project would directly increase the property values of the neighboring properties as well as limiting the property damage that occurs on a regular basis due to the curvature of the roadway. This project would also benefit the Quality of Life for the individuals that utilize this section of roadway. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Once the project is complete there will not be any addition cost in regards to the project. The maintenance of the roadway is an existing and continual expense that will be addressed annually in the street maintenance budget. LIFE CYCLE What is the projected life cycle? Indefinite Explain: improvement to the roadway and will continue to provid of time that the roadway is in service. OTHER FUNDING SOURCES Are there any other funding opportunities? Not at this time. This project will make a necessary e a better street section for the length TIMELINE What is the timeline for completion of the project and what impact will there be on the community? This project is estimated to take 24 months to design and complete construction. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Fire Total Funds Request: $60,000.00 Project Description: What is the project? We would like to add on to the front parking lot at the Central Fire Station back to the originally designed size that was reduced due to funding shortages during fire station construction. The addition of these spaces would provide a total of 28 parking spaces. ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The increase in parking will make the use of the fire station training room even more appealing to other organizations and other city departments. There is potential with addition of parking to even consider rental of the training room for outside groups or agencies at the discretion of the City Council and City Manager. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: There are no mandates related to this project, however, the Central Fire Station training room has been used many times for local, regional, and statewide training classes. In addition to training classes, additional parking is needed for events like Citizen's Fire Academy and citywide gatherings such as the monthly birthday breakfasts and employee fund luncheons and breakfasts. Our current parking beyond handicapped spaces is on 12 spaces. Take away spaces used by FD personnel and only 9-10 spaces are available. This additional parking would provide a total of 28 spaces and would serve our parking needs for many years to come. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: We believe that the open use of our facility across the area, region, and state helps us continue to make Colleyville an engaged, safe, and secure community. In providing that open use it is essential to provide adequate parking to enhance our ability to assist as many in the community as possible. APPROPRIATE Explain how this project meets a citywide need. Explain: The Fire Department has one of the largest training rooms in the city other than Colteyville Center. In the short time the facility has been open we have hosted more than 30 training classes, regional meetings, and city events. The only complaints we have received have been related to limited parking for participants. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ^ Qualitative Explanation: The additional parking area will allow us to serve more patrons, citizens, and employees when there is a need to use the facility. Adequate parking is of primary importance when providing customer service. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^ Yes ®No Explain: Any maintenance necessary such as cleaning or re-stripping can be done in house and would be needed only rarely. LIFE CYCLE What is the projected life cycle? 50 years Explain: We anticipate the concrete parking area would last throughout the service life of the facility. OTHER FUNDING SOURCES Are there any other funding opportunities? None have been identified at this time. TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Timeline for completion would be 60-75 days from approval to move forward and impact on operations during construction would be negligible. COLLEYI/ILLE TOMORROW FUNDS PROPOSAL Requesting Department: COLLEYVILLE CENTER Total Funds Request: $3,978,000 Project Description: What is the project? EXPANSION .INCLUDING RENOVATION OF COLLEYVILLE "CENTER. The expansion includes a 7,200 square foot proposed addition incorporating banquet seating capacity for 500, additional meeting rooms, stage expansion, greenroom, restrooms and parking. This project also includes the cost of renovation ($1,188,095) of the existing facility along with audio-visual and lighting enhancements. ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The ability to attract larger events would positively affect economic impact by bringing more visitors to the city. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Potential clients will continue to go outside of the city to seek out larger venues to accommodate their events. Colleyville Center will continue to serve the smaller market niche. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: 1) Fosters a commitment to community investment by supporting economic stimulus and encouraging growth 2) Sustain a reputation for excellence. APPROPRIATE Explain how this project meets a citywide need. Explain: This project would be economically appropriate if expansion is developed along with a successfully implemented economic development plan that would provide for destination shopping or hotel accommodations. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ®Qualitative Explanation: Quantitative: An expanded venue would increase opportunities for additional business and revenues. Qualitative: An expanded venue would offer more square footage to host some of the large civic organizations, chamber and school district functions. COSTS Is this a one time cost? ^Yes ®No Is there an ongoing cost? ® Yes ^ No Explain: Additional staffing and operational costs would increase significantly and could not be justifiably offset by increasing the fee structure. In March a financial analysis was completed by Director of Finance Terry Leake which concluded that the costs associated with an expansion does not create the payback for the financial investment on the project. LIFE CYCLE What is the projected life cycle? 50+ year facility Explain: OTHER FUNDING SOURCES Are there any other funding opportunities? Certificate of Obligation debt issuance with annual debt service equating $.009 on current tax rate TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Four to six months of closure time which would impact 30-50% of all bookings with lost revenues of $130,000. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Community Development Total Funds Request: $1,000,000 Project Description: What is the project? Civic Square Study ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? X Yes ^ No Explain to whom and how: This project will benefit the Colleyville citizens and/or business owners by expanding and promoting leisure activity opportunities. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Currently the city does not have a centralized location for holding public events, if this project is funded by this revenue source, which does not directly impact the City's budget, the City could really construct and develop a beautiful facility to use. If this project is not approved for funding, events such as Celebrate Colleyville, Friday night movies and concerts will be held in other locations, as they are currently held. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: This project is relevant to City Council goals and objectives by being able to deliver efficient and broad based opportunities in support of the needs of the general public. APPROPRIATE Explain how this project meets a citywide need. Explain: Currently the City does not have a centralized location or a true civic "square" where public events such as Celebrate Colleyville, Friday night movies or concerts could be held. This project could utilize existing undeveloped properties in the Village or next to the Colleyville Town Center development. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative X Qualitative Explanation: This project would help foster the Colleyville citizens to enjoy outdoor events in a centralized location while promoting local talents in one of the destination places of Tarrant County. COSTS Is this a one time cost? X Yes ^ No Is there an ongoing cost? X Yes ^ No Explain: The City would be responsible for maintaining the aesthetics of the civic square just as all parks and municipal properties are maintained. LIFE CYCLE What is the projected life cycle? Forever Explain: This facility would be in place forever. OTHER FUNDING SOURCES Are there any other funding opportunities? Staff could place the cost of construction for the civic square on a future line item on the budget. TIMELINE What is the timeline for completion of the project and what impact will there be on the community? The timeline for completion for this project would be six months to a year. Since the project would need to have participation efforts from Colleyville citizens and/or businesses, the processes involved in those participation efforts would need to take additional time to review and evaluate to make sure proper service demands were incorporated properly into the project. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Emergency Management Total Funds Request: $30,000.00 Project Description: What is the project? Purchase and installation of the LAWS-NWR activated stand alone warning and emergency notification systems at City Park and Pleasant Run Soccer Fields. These systems receive NOAA Weather Radio (NWR) transmissions and broadcast them through amplified speakers to the user selected coverage area. In addition, LAWS alert systems include a high intensity beacon for visual warning, activating an amber light for watches and a red light for warnings. ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: These systems will create a positive impact on public safety by enhancing the City's Outdoor Warning System. The LAWS System allows the City to provide automatic localized hazard notification without activating the general siren system. The alerts are activated digitally by NOAA Weather Radio (NWR) Broadcast Signals that are programmed for the local coverage area (Tarrant County). The NWR has the capability to be programmed specifically to one of 9 district areas within a county, providing a more pinpointed warning coverage area: Specific messages, for specific audiences in specific areas. The NWR Voice Messaging System provides more than a siren in that it clarifies the threat and advises appropriate actions to be taken. With the LAWS-NWR System, the level of preparedness currently available to listeners of NOAA Weather Radio can be provided to people in outdoor places where citizens are most vulnerable. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: While there is no current or foreseen mandate, the National Weather Service NOAA Weather Radio (NWR) has been designated by the Department of Homeland Security for the distribution of "All Hazard Warnings" through a network of 1,000 transmitters covering most of the populated United States and has long been recognized as the most reliable source of information and warnings for severe weather. In addition, with severe weather events time is of the essence as circumstances can and will change quickly and with little warning. The Outdoor Warning Sirens require manual activation based on specific criteria and only following the receipt of information from the National Weather Service. In contrast, the LAWS Hazard Alert System is automatically NOAA activated, providing the same National Weather Service information and alerts directly to the public in the most timely manner available. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: The LAWS Hazard Alert System is directly relevant to the City Council goal to be an engaged, safe and secure community and indirectly relevant to their goal to develop, expand and promote leisure activity opportunities for the citizens. The City of Colleyville prides itself on award winning parks with strong and active baseball and soccer associations utilizing City Park and the Pleasant Run Soccer fields year round. These two organizations hold games, practices, tournaments and camps, throughout the year at the City Park and Pleasant Run sports complexes. Adults and kids alike enjoy the baseball and soccer fields, as well as the basketball and tennis courts in these areas. APPROPRIATE Explain how this project meets a citywide need. Explain: The LAWS Hazard Alert System will increase the level of safety by providing the most accurate, timely and informative warnings to all citizens and visitors at the City Park and Pleasant Run Soccer Fields. These two complexes are the most actively utilized outdoor areas in the city and hold mass gatherings throughout the year with practices, games, tournaments, camps and general park activities. Furthermore, these gatherings consist primarily of a high population of our Colleyville youth. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: The addition of the LAWS Hazard Alert System will enhance the City's outdoor warning and life safety services to citizens, visitors and employees. The LAWS System makes possible local area broadcasts of NOAA Weather Radio warnings, the kind of information proven to save lives. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ®Yes ^ No Explain: The purchase and installation of the system is a one time cost. The system does require maintenance/replacement of the batteries for back-up power to the system during power outages. These batteries are Marine type that last 2-3 years depending on usage and cost approximately $80 each to replace resulting in a total on-going cost of roughly $160 every 2-3 years. LIFE CYCLE What is the projected life cycle? Lifetime Explain: With proper battery replacement, general maintenance, and insurance protection of the LAWS Alert System, these devices are projected to sustain a lifetime life-cycle. The speaker drivers are heavy duty 100 watt RMS weather proof compression drivers, designed for high power sound penetration and excellent intelligibility. The devices can be mounted on existing siren poles or separate rigid steel monopoles or truss-work towers. OTHER FUNDING SOURCES Are there any other funding opportunities? Currently no other funding source has been identified to specifically cover the LAWS Hazard Alert System. In addition, with the annual decrease in federal grant funds available, along with the increasing competitive nature of federal grants and the ever growing list of potential grant funded projects, the likelihood of grant funding for the LAWS Alert System project any time in the near future is low. TIMELINE What is the timeline for completion of the project and what impact will there be on the community? The timeline for completion is approximately 6 to 8 weeks from the date of purchase: 2-3 weeks for exact design and installation planning; 4-6 weeks for installation. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Street Project Description: What is the project? Total Funds Request: $ 6,883.00 5600 Plus Traffic Counters ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: With the purchase of eight new traffic counters this will ensure the street department in meeting the demands for traffic study data for prospective business interested in establishing in the city limits of Colleyville. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: The current units are aging and becoming unreliable. This causes delays in traffic study deadlines for prospective developmental projects. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Enhance maintenance and reconstruction of city infrastructure. APPROPRIATE Explain how this project meets a citywide need. Explain: It will encourage economic development for the city of Colleyville, by providing crucial data needed for enhancing our future street systems. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ^ Qualitative Explanation: With this technology it will provide more accurate data collecting options than the current equipment. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ®Yes ^ No Explain: If approved this equipment would be a one time cost. Any future expenses would be funded with the street department maintenance budget. LIFE CYCLE What is the projected life cycle? 10 Years Explain: Proper maintenance and care taken with this equipment the projected life cycle would be ten years or greater. OTHER FUNDING SOURCES Are there any other funding opportunities? NO TIMELINE What is the timeline for completion of the project and what impact will there be on the community? N/A COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Community Development Total Funds Request: $50,814.00 Project Description: What is the project? 3 New Building Inspection/Code Enforcement Vehicles (Regular Silverado Pick-ups) ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? x Yes ^ No Explain to whom and how: This project will benefit Colleyville citizens and/or business owners by providing them with the utmost in building inspection and code enforcement services by enabling staff to effectively and efficiently carry out those services.. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: This is an opportunity to take building inspection and code enforcement vehicles and replace them with new vehicles in an effort to provide efficient and quality customer service to our citizens and businesses in a safe manner. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: The objective is to use this expense to help sustain city growth and support service levels while using a revenue source that does not impact the current budget or future budgetary items. APPROPRIATE Explain how this project meets a citywide need. Explain: This project would meet a citywide need in that newer vehicles would be more efficient to serve our Colleyville citizens and business owners. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative x Qualitative Explanation: Our mission states that "Colleyville is a model city with attention to being an efficient and attractive neighborhood-oriented community sensitive to our history, resources and residents." By purchasing new vehicles for the building inspection and code enforcement services, we are expressing to the community that we are sensitive to our resources by providing effective and quality services. COSTS Is this a one time cost? ^ Yes x No Is there an ongoing cost? x Yes ^ No Explain: As with any vehicle purchase, regardless of gasoline fueled or hybrid, there will be maintenance associated with them as well as the aging of those vehicles. LIFE CYCLE What is the projected life cycle? Est. $101,192.58 Explain: Est. This would cover 5 years, or 100,000 miles OTHER FUNDING SOURCES Are there any other funding opportunities? The only other funding opportunity would be to place the replacement of the current vehicles on a future year's budget line item. TIMELINE What is the timeline for completion of the project and what impact will there be on the community? 60-90 day delivery upon completion of the order. This project will benefit Colleyville citizens and/or business owners by providing them with the utmost in building inspection and code enforcement services by enabling staff to effective and efficiently carry out those services. 4~ ~.. City of Colleyville 100 Main Street Colleyville, Texas 76034 T..~a~ Agenda Briefing 817.503.1000 www.colleyville.com File Number: File Type: Presentation and Discussion Status: Presentation and Discussion Version: 1 Agenda Date: 08/05/2009 Controlling Body: City Council Worksession Requester: Parks and Recreation Agenda No.: 2c Final Action: Department File Name: Presentation and Discussion of the Parks Tomorrow Fund Attachments: Parks Tomorrow Fund Presentation.August 5.ppt PTF.Project List Ranking.pdf PTF Project Sheets.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 08/05/2009 City Council Worksession Title Presentation and Discussion of the Parks Tomorrow Fund Explanation This item provides an opportunity for staff to present the results and proposed recommendations of the Parks Tomorrow Fund projects and allow time for City Council discussion of the same. In August 2008, the City requested proposals from four major gas mineral drilling companies regarding leasing of subsurface minerals for approximately 280 acres of City property. Two companies: Titan Operating/Caffey Group and Chesapeake responded to the request. Titan Operating/Caffey Group provided the best proposal, offering $25,000 per acre, 25.5% royalities. In addition, Titan also offered $200,000 for City beautification or potential park improvements. The City Council approved the lease agreement through consent resolution R-08-3021 at the October 21, 2008 City Council meeting. In April 2009, the City Attorney confirmed that any revenues generated from mineral leases of park property constructed with grant money require reinvestment of revenue back into parks and recreation pursuits whether that be park development, maintenance or acquisition. The revenue does not have to be used within a particular park but may instead be used within the local park system. The City has leased three parks built with grant funding, Nature Center, City Park, Sparger Park and Kimzey Park for a total of 121.4338 acres. As of April 30, 2009, the cash balance of the Parks Tomorrow Fund was $2,763,528. Of that balance, $1,157,437 was committed by City Council at the May 5, 2009 meeting for City of Colleyville Page 1 Printed on 7/31/2009 Arc enda Briefing Continued McPherson Phase II and Senior Center Open Space Trail. The unallocated balance of the Parks Tomorrow Fund at this time is $1,606.091. Staff presented the proposed guidelines for the distribution of funds and a preliminary list of projects to City Council at the budget worksession in May 2009. The guidelines ranked each project based on nine criteria: Relevancy, Appropriate, Benefit, Cost, Economic Impact, Life Cycle, Consequence, Other Available Funding Sources and Timeline. Each criteria was given a weighting to the overall score. The Parks Department staff followed a similar ranking process as did the management team for the Colleyville Tomorrow Fund projects. These projects were then provided to the Parks and Recreation Advisory Board on June 13, 2009 for discussion and consideration. The Parks and Recreation Advisory Board has recommended consideration of the top ten projects totaling $642,500. As staff is currently working with a consultant to update the Parks, Recreation and Open Space Master Plan and several of these items may have alternate funding sources, staff is recommending allocating funding from the Parks Tomorrow Fund at this time for replacing the Kidsville playground at City Park ($400,000), purchasing the recreation software upgrade ($36,000) and a new tennis court shade structure ($10,000). The total allocation of funding for these projects is $446,000, leaving a fund balance of $1,160,091. 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Resurface tennis and basketball courts at City Park $ 45,500.00 10. Enlarge attic entries at Senior Center $ 5,000.00 SUBTOTAL $ 642 500.00 11. Ornamental stone work at: City Park, Senior Center, PARD office and tennis courts $ 7,500.00 12. Replace fence at Pleasant Run Soccer Complex $ 30,000.00 13. Replace tennis court windscreens $ 15,500.00 14. Complete central control irrigation system with ACC irrigation clocks $ 25,000.00 15. New irrigation system for Pleasant Run practice facility $ 36,000.00 16. New 6' concrete sidewalk from City Park main entry to entry to PARD office. $ 11,200.00 17. Park Signage $ 105,000.00 18. Stripe parking lots City Park, Pleasant Run, Reagan, Nature Center, Kimze ,Senior Center and S ar er Park $ 6,000.00 19. Cold storage building at Park Maintenance Center $ 12,500.00 20. Purchase SUV Ford Esca a for use in recreation ro rams $ 27,500.00 21. Remodel an existing restroom into a storage closet $ 6,300.00 22. Repaint decorative trash receptacle and park benches at City Park and Kimzey Park $ 16,600.00 23. Replace playground at Woodbrair Park $ 100,000.00 24. Renovate irrigation system at Pleasant Run Soccer Complex $ 10,000.00 25. LD Lockett house improvements $ 72,000.00 26. Purchase 100 chairs for Senior Center $ 7,500.00 27. Desi nand build a landsca ed focal oint to include artwork at Ci Park $ 35,000.00 28. Decorative trash containers for Pleasant Run Soccer Complex $ 22,000.00 29. Install irrigation system to water skinned areas of baseball and softball fields at City Park $ 24,000.00 30. Paint interior of Senior Center $ 16,000.00 31. New irrigation system at Senior Center $ 10,000.00 32. New roofs for concession stands, restrooms and picnic pavilions $ 40,000.00 33. Replace pond fountains at five park ponds $ 30,000.00 34. Fire retardant application to to cabin at McPherson Park $ 6,000.00 35. Paint interior/exterior of Webb House $ 9,000.00 36. Paint interior/exterior of PARD office at City Park $ 7,000.00 37. Resurface tennis and basketball courts at City Park $ 45,500.00 38. Park and Recreation office improvements $ 50,100.00 39. Recycling trash receptacle stations for various parks $ 5,000.00 40. Replace shade fabric: City Park, Pleasant Run Soccer Complex, playground equipment at Nature Center, Sparger and McPherson Park $ 65,000.00 41. Purchase multi stacks weight system for workout room at Senior Center $ 6,500.00 42. Repair foundation of PARD office at City Park $ 15,000.00 43. Replace playground at Kimzey Park $ 125,000.00 44. Paint exterior of Senior Center $ 11,000.00 45. Replace parking lots at Sparger Park with concrete surface $ 65,000.00 46. Renovate landsca in around LD Lockett House $ 10,000.00 47. Renovate Ci Park baseball field infields $ 90,000.00 48. Renovate City Park softball field infields $ 70,000.00 49. Replace six wood light poles with fixtures at Pleasant Run $ 100,000.00 50. Replace parking lot at LD Lockett with concrete surface $ 43,000.00 51. Replace picnic tables and park benches $ 10,000.00 52. Replace picnic pavilion at Sparger Park $ 160,000.00 53. Renovate ark maintenance center offices and sho $ 50,000.00 54. New storage/maintenance building at Pleasant Run Soccer $ 12,500.00 #1 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $400,000 Project Description: What is the project? Replace Kidsville Playground at City Park ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Colleyville citizens will benefit by improving the safety aspects of this playground. Specifically, Kidsville playground is not in compliance with current Consumer Product Safety Commission (CPSC) and the American Society for Testing and Materials (ASTM) playground safety guidelines. New equipment will provide a better experience for the users. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: This playground was custom built in 1992 and is constructed with CCA treated wood. The wooden playground equipment is showing signs of deterioration due to age and heavy usage by the public. Numerous repairs and alterations have been completed in order to maintain this wooden playground and can be expected to increase in the future; thus, increased funding will be necessary to maintain Kidsville playground each year. The playground is becoming smaller in size due to removal of playground's components that cannot be repaired. There is not replacement equipment available for this antiquated structure. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. Creation of a new play structure will meet this goal. APPROPRIATE Explain how this project meets a citywide need. Explain: Enhancement of playground safety for the citizens of Colleyville by replacing this playground with a unit that meets the safety standards recommended by CPSC and ASTM guidelines. Playgrounds are in the top three priorities for citizens of Colleyville. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: A higher quality playground built with material that is resistant to corrosion and deterioration. New playground will have a layout with appropriate age separation of equipment as well as adherence to equipment use zones and sight lines recommended by CPSC and ASTM guidelines. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ® Yes ^ No Explain: Operating budget will actually be reduced because there will be no need to apply a wood sealer once per year since new playground will be built with a material that is resistant to #1 corrosion and will not deteriorate like a wood product. Furthermore, maintaining and repairing wooden components of existing playground that are unforeseen will be eliminated. LIFE CYCLE What is the projected life cycle? 15 to 20 years Explain: Playground manufacturers and CPSC recommendations. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated twelve (12) months to include the following: meeting /evaluation of playground equipment and companies, selection of layout and design, completion of bid process, and construction. Community will only be impacted during construction which is estimated to take sixty (60) workdays. #2 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Recreation Total Funds Request: $36,000 Project Description: What is the project? Software ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: This new software would allow us to provide improved registration process for customers and citizens. It would allow staff to run quality reports to determine need assessments for the community and better programming. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: If we do not receive new software soon we will not be able to run efficient reports resulting in inadequate programming. Appropriate registration is needed to function correctly and maintain the progress in our department. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Acquiring new software would allow us to be efficient in our ability to register customers and run reports. This would enable us to support the leisure and recreation opportunities in Colleyville. APPROPRIATE Explain how this project meets a citywide need. Customer Service for citizens. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ^ Qualitative Explanation: This project would definitely provide a quantitative improvement as it would allow the department to keep better statistics and numbers of programs and customer data. COSTS Is this a one time cost? ^Yes ®No Is there an ongoing cost? ® Yes ^ No Explain: There is a yearly maintenance fee cost that allows us to call asupport/tech team if we ever run into any problems or have questions about the software. With that fee, we get the latest upgrades needed to run efficiently. LIFE CYCLE What is the projected life cycle? Explain: Software should last 8-10 years with necessary upgrades done when needed. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund, CEDC #2 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Timeline for the project is about 4 months between uploading, formatting and training; and the impact on the community will be improving community services and customer service. #3 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks and Recreation Department Total Funds Request: $21,000 Project Description: What is the project? Replacement Carpet for the Senior Center ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Replacing the carpet at the Colleyville Senior Center will help to maintain aesthetic qualities of the facility. The Senior Center is requesting these funds to replace the remaining carpet that was not replaced during the renovations three years ago. The following areas are in need of new carpet Lonestar Room (main room), Lounge area (television are), Library and Hallway in the main building. The Annex area will also have some areas that will need carpet replacement Game Room, two classrooms and Hallway. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: The Parks and Recreation Department operating budget does not have funding allocated to replace the carpet. The carpet replacement would usually be part of the City's budget process each year. The recommendation is to replace the carpet that was not replaced during renovation. This facility is utilized daily for recreation programs to include daily classes and programs, monthly Meals on Wheels programs, and general usage. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activities opportunities for the citizen. APPROPRIATE Explain how this project meets a citywide need. Explain: Provides immediate funding to replace the carpet and to promote the aesthetic of this facility and to prolong the life of this facility. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Replacing the carpet will help the aesthetic of the facility and to prolong the life of this facility. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ® Yes ^ No Explain: Operating budget will not change for cleaning the carpet on a yearly basis. Cleaning the carpet is a yearly budgeted item of the operating budget. LIFE CYCLE What is the projected life cycle? 10 -15 years Explain: Depends on the use and traffic pattern OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund and CEDC #3 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated sixty (60) days to include bidding the project, issuance of purchase order and contractor time to replace carpet. The department may have to move programs around within the facility to accommodate recreational programs held at the Senior Center. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $5,000 #4 Project Description: What is the project? Enlarge (4) Attic Entries at Senior Center to replace Five Ton HVAC Units Before Replacement of Units Becomes Necessary ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The Senior Center has eleven (11) HVAC units to control interior temperatures for an estimated 10,000 square feet of space. Five (5) of these HVAC units are five ton. It became apparent when replacing three (3 - 3 ton) HVAC units that the attic entries are just big enough to pass this HVAC equipment through the opening. The HVAC contractor who replaced these units indicated that the openings would not be big enough should a 5 ton HVAC unit go out of service. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Parks Department will have to utilize operating funds to retain services of private contractor to widen a specific attic entry should a five ton HVAC unit go out of service at the Senior Center. This will likely prolong process to replace a five ton unit since widening attic entry will be necessary. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Proactive approach to address an issue that potentially could have a negative impact on City in the future. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: Allows the replacement of HVAC units to be completed in a timely manner. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing attic ladder should a part or component malfunction; there are no ongoing costs for maintaining these new attic entries. LIFE CYCLE What is the projected life cycle? Indefinite Explain: No published information concerning life cycle of attic ladders; larger attic openings are not impacted by age. #4 OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty (30) days to include bidding project, issuance of purchase order, and contractor time to enlarge four (4) attic entries. No impact on Senior Center users. #5 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Recreation Total Funds Request: $10,000 Project Description: What is the project? Tennis Shade Structure ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: This project will create shade at the tennis courts where we have over 300 participants yearly. This shade structure will decrease heat exhaustion and skin damage to our citizens. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: We have received many complaints that we need some sort of shade structure out by the tennis area. If we do not put a shade structure, we will not be serving our community and their requests. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: City Council would like to continue to promote recreation and leisure opportunities as well as delivering superior customer service and listening to the citizens. APPROPRIATE Explain how this project meets a citywide need. Tennis courts are used for the 300 kids a year in the Tennis Junior Program, 17 leagues a year and open play for the rest of the community who are very proverbial with the sport of tennis. It would enhance the activity area providing them a shaded area to take breaks. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: With the shade structure participant numbers will increase due to the enhancement of the facility.The courts provide leisure and recreation opportunities to create better quality of life for citizens. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: This shade structure would be similar to what we have at the bleachers at City Park and Pleasant Run Soccer Field. There is no maintenance once it is set up. LIFE CYCLE What is the projected life cycle? Explain: Less than 15 years. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund, CEDC #s TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated sixty days to include bidding project, issuance of purchase order, and construction; and the impact on the community will be meeting the community's expectations and hopefully more people will come out to play tennis. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks and Recreation Department Total Funds Request: $5,000 Project Description: What is the project? One (1) Treadmill for Senior Center #6 ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Colleyville seniors will benefit by replacing the treadmills that were donated upon opening the facility three years ago. Replacing a treadmill will help to promote better health for the senior adult population The Senior Center is requesting these funds to purchase one (1) treadmill. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: The Parks and Recreation Department operating budget does not have funding allocated to purchase one (1) treadmill. One (1) treadmill for the Senior Center would usually be part of the City's budget process each year. The treadmills are utilized daily for exercise. Providing the fund will to help to promote an active and healthy lifestyle. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activities opportunities for the citizen. APPROPRIATE Explain how this project meets a citywide need. Explain: Providing funding for one (1) treadmill promotes a healthier lifestyle for senior adult population and encourages the active senior adult to stay healthy and active. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: Replacing a treadmill will help to promote better health for the senior adult population. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ® Yes ^ No Explain: Operating budget will not change for maintenance cost to the treadmill(s). LIFE CYCLE What is the projected life cycle? 10 -15 years general maintenance of the treadmill. Explain: Depending on use and efficiency of OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund and CEDC TIMELINE #6 What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty (30j days to include bidding the project, issuance of purchase order and contractor time to deliver treadmill. #~ COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $80,000 Project Description: What is the project? HVAC Units for the Senior Center ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The Senior Center has eleven (11) HVAC units to control interior temperatures for an estimated 10,000 square feet of space. Three (3) HVAC units have been replaced since this facilities opening in 2006. The department is requesting these funds be placed into a special account in order to replace the remaining eight (8) HVAC units should they become inoperable and cost prohibited to repair. It will be extremely beneficial to have funds available should an HVAC unit go out to provide adequate interior temperature for the senior citizens utilizing the Colleyville Senior Center. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Parks Department's operating budget does not have funding allocated to repair a facility operating system with a substantial replacement cost. These repair items are usually brought forward during the City's budget process each year. Unfortunately, HVAC units that become inoperable cannot be delayed until the budget process due to obvious reasons. Furthermore, the 2005 consultant hired to renovate this facility indicated that these HVAC units will have a one to five year life expectancy based upon their age, overall condition of each unit and anticipated operational hours for Senior Center's recreational programs. As stated earlier, three have had to be replaced since this facility's opening. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Provides immediate funding for repairing a building amenity that provides comfort to the citizen's of Colleyville utilizing the Senior Center. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: Prompt replacement of HVAC systems allows minimal disruption to Senior Center's programs and activities. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ® Yes ^ No Explain: Operating budget will not change since existing HVAC units are being service per the recommended schedule. #~ LIFE CYCLE What is the projected life cycle? 10 to 15 years Explain: Depending on use and efficiency of replacement HVAC units. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty (30) days to include bidding project, issuance of purchase order, and contractor time to replace HVAC units. Department may have to move programs around within a facility to accommodate recreational programs held at Senior Center. #g COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $10,000 Project Description: What is the project? Install Five (5) Light Timers for City Park Tennis Courts ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Currently, the tennis court lights can be turned on by pushing a button. Once the lights come on, they are automatically turned off at 10:15 p.m. The problem is that citizens can turn on the lights at sunset which could occur as early as 5:30 p.m. in the winter time. If the lights are turned on at 5:30 p.m. and the players finish their game at 6:30 p.m., these lights will remain on for three (3) hours and forty-five (45) minutes without anyone potentially utilizing this tennis court. Light timers for the tennis court lights at City Park will save City expenditures by reducing energy costs for operating these lights. This benefits the entire City by reducing overall City operating costs. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Continue current operation of lights as currently programmed, no potential cost savings will be realized by the City. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Cost savings for City's operating budget. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ^ Qualitative Explanation: Cost savings for City's operating budget. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing malfunctions or damage that may be caused by vandalism; there are no ongoing costs for maintaining these new light timers. LIFE CYCLE What is the projected life cycle? 10+ years Explain: The major cost associated with these new light timers is installation of electrical wiring and components, the actual light timer may need replacement in ten (10) years but will be substantially less than what is being requested. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC #s TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated sixty days to include bidding project, issuance of purchase order, and contractor completion of project. Do not anticipate any disruption to use of tennis courts during this project. #9 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $30,000 Project Description: What is the project? Paint Caboose at Bransford Park ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The caboose's paint is showing signs of weathering and needs to be repainted to ensure this historical piece does not deteriorate to a point that will require additional funding for restoration. This is a proactive measure to ensure additional funds will not be necessary should this project be delayed. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: It is assumed that prolonging this project will require additional funding should this project be delayed several years due to budgetary constraints. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Again, a proactive approach that will save City funds should this project be delayed several years due to budgetary constraints. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: Painting caboose will maintain the aesthetic qualities of this park amenity. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage caused by unknown reasons; maintenance costs will not change with updating the landscape of this facility. LIFE CYCLE What is the projected life cycle? 8 years Explain: Historical experience. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty days to include bidding project, issuance of purchase order, and performance of service. Project will have no impact on park or its users. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Recreation Total Funds Request: $45,500 Project Description: What is the project? Tennis and Basketball Court Resurfacing #10 ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Colleyville Residents will benefit from the courts being resurfaced and continue safety from possible physical accidents due to proper maintained courts, property value will continue to increase as we keep our parks in good standards. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Court resurfacing should be done every five to six years and if this schedule is not met you will see your courts diminish, their play value will go down and injuries will go up. If elements of a park are not maintained, it can bring the value of the rest of the park down. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: City Council would like Colleyville to be an attractive community, deliver superior service and promote leisure opportunities. Resurfacing the courts coincides with these goals. APPROPRIATE Explain how this project meets a citywide need. Explain: Tennis courts are used for the 300 kids a year in the Tennis Junior Program, 17 leagues a year and open play for the rest of the community who are very proverbial with the sport of tennis. Basketball courts are used often with pavilion rentals and open play. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: We cannot measure the complete use of either the basketball or tennis court usage. We only keep records of various usages of park elements and the rest of the time we can only make observations. The courts provide leisure and recreation opportunities to create better quality of life for citizens. COSTS Is this a one time cost? ^Yes ®No Is there an ongoing cost? ^Yes ®No Explain: The courts need to be redone every 5 to 6 years. In between those years there is no maintenance. LIFE CYCLE What is the projected life cycle? Explain: 5 to 6 years. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund, CEDC #io TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated forty five days to include bidding project, issuance of purchase order, and construction; and the impact on the community will be maintaining the community's expectations. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $7,500 Project Description: What is the project? Ornamental Stone Borders and Retaining Walls #li ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Stone borders and retaining walls utilizing ornamental stone to enhance aesthetic qualities and reduce maintenance tasks associated with these areas. Ornamental stone will be utilized for the following areas: replace stacking stone landscape border at entry of Senior Center to improve aesthetics and eliminate need for maintenance staff to periodically restack these stones; raised ornamental stone border for landscape bed at main entry to City Park tennis courts to eliminate water runoff through bed during rainfall; retaining wall in southwest corner of City Park's tennis court #5 to eliminate silt runoff onto court during rainfall; and, retaining wall for sidewalk from administrative offices parking lot to picnic pavilion to eliminate silt runoff onto sidewalk. Cost savings benefit as well as improving appearance of these areas for Colleyville citizens. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Operating funds will continue to be necessary to maintain these areas. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Ornamental stone walls and borders will enhance the aesthetic qualities of park as well as decrease operating costs for maintaining these areas. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ®Qualitative Explanation: Maintaining aesthetically pleasing appearance for these areas as well as eliminating labor costs for maintaining these areas. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage caused by unknown reasons; there are no ongoing costs for maintaining these ornamental stone walls and borders. LIFE CYCLE What is the projected life cycle? Indefinitely Explain: Other than repairing damage that may occur, walls and borders should last for the foreseeable future. #11 OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated sixty days to include bidding project, issuance of purchase order, and construction. Projects will not have any impact on park or facility users. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $30,000 #12 Project Description: What is the project? Replace Chain Link Fence at Pleasant Run Soccer Complex ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The existing chain link fencing at Pleasant Run Soccer Complex is over ten (10) years old and in poor condition. The black paint is peeling from all line posts and the black vinyl is peeling from the chain link fabric. Several posts as well as the chain link fabric has been damaged by unknown means and the overall appearance is poor considering this facility has receive both state and national awards. Funding is requested to replace this fence with a higher quality chain link fence to include powder coated line posts and a thicker vinyl coated fencing fabric which will reduce maintenance costs as well as provide a longer lasting fence for facility. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Chain link fence will continue to deteriorate and decrease the aesthetic qualities of soccer complex. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Replacement will enhance the aesthetic qualities of park; thus maintain the high quality standards of surrounding Colleyville properties. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Enhance the aesthetic qualities of park. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage that could be caused by storms, accidents, or vandalism; there are no ongoing costs for maintaining this new chain link fence. LIFE CYCLE What is the projected life cycle? 20+ years Explain: Depending upon wear and tear on this fence, the department expects to last twenty or more years. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund, CEDC #12 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty days to include bidding project, issuance of purchase order, and construction. Project will be scheduled during the off-season and will be completed before the soccer games begin for either the Fall or Spring seasons. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Recreation Total Funds Request: $15,500 Project Description: What is the project? Replace Tennis Court Windscreens #13 ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Replacing the tennis court windscreens will continue to maintain the level of service our citizens expect and continue to improve quality of life by providing leisure opportunities. We must also continue to maintain our parks to keep the property values around the park. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: If we do not maintain the tennis windscreens, our parks will not deliver the customer service expected. The aesthetic appeal of our courts will diminish. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: City Council would like Colleyville to be an attractive community, deliver superior service and promote leisure opportunities. Replacing the windscreens coincides with these goals. APPROPRIATE Explain how this project meets a citywide need. Tennis courts are used for over 300 kids a year in the Tennis Junior Program, 17 leagues a year and open play for the rest of the community who are very proverbial with the sport of tennis. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: We cannot measure the complete use of the tennis court. We only keep records of various usages of park elements and the rest of the time we can only make observations. The courts provide leisure and recreation opportunities to create better quality of life for citizens. COSTS Is this a one time cost? ^Yes ®No Is there an ongoing cost? ^ Yes ® No Explain: Tennis screens have to be replaced after 10-12 years due to wear and tear from the elements. LIFE CYCLE What is the projected life cycle? Explain: 10-12 years OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund, CEDC #13 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated sixty days to include bidding project, issuance of purchase order, and construction; and the impact on the community will be maintaining the community's expectations. #14 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $25,000 Project Description: What is the project? Central Control Irrigation System ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: This department has an obligation to lead the way in water conservation. Hunter's Central Control System is the system which this department has installed to allow staff to control and monitor irrigation systems from a computerized central location. Furthermore, flow sensors have been installed in order to monitor water flow through system. Should flow sensors detect high or low water flow; the irrigation system will electronically shut down system and send an alert to central computer. Each morning, staff can check system via computer and be alerted to any problems with irrigation system. The ability to automatically shut down an irrigation system is a tremendous water savings capability. The irrigation systems that require additional Central Irrigation Control System components are as follows: irrigation clocks and flow sensors at Fire Station #3 and Westmont Trail; and, flow sensors installed at Glade Road Median, Heritage Road Median, Central Fire Station, and Fire Station #2. Cost savings benefit in water and employee time locating water leaks or broken irrigation heads. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Should an irrigation valve malfunction and remain open at these properties, water will continue to run until someone calls to notify department or staff finds problem in the field. System will not be able to shut down electronically, thus wasting the City's water resource at these properties. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Saving operating costs and City's water resource by alerting staff to problems and automatically shutting down systems when abnormal water flow is detecting at these properties. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: To ensure quality controls are in place for water conservation. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ® Yes ^ No Explain: Operating budget will actually decrease because of water savings that are realized with this system. Furthermore, maintenance staff efficiency increases by reducing workers hours required locating line leaks or broken irrigation heads at these properties. #14 LIFE CYCLE What is the projected life cycle? Indefinitely maintained and repaired as necessary. Explain: Once in ground, the system will be OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated ninety days to include bidding project, issuance of purchase order, and construction. Projects will not have any impact on park or facility users. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $36,000 #is Project Description: What is the project? Irrigation System For Pleasant Run Park Practice Facility (Lower Section) ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The lower section of Pleasant Run Park practice facility is currently not irrigated. Subsequently, the turfgrass fields are of poor quality and dependent upon rainfall for regeneration after the soccer season. An irrigation system will allow turfgrass to be watered during dry periods, thus allowing maintenance staff to perform turf cultural practices that will promote growth during the off-season of Colleyville's soccer leagues. A healthier turfgrass provides a better surface for Colleyville kids to practice soccer. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: The lower section of Pleasant Run Park practice fields will remain anon-irrigated turfgrass which will continue to be in poor condition during drought periods and not a quality turfgrass for Colleyville's children to practice soccer. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need better turfgrass to practice soccer. Explain: Provides the children of Colleyville a BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: Better quality turfgrass for practicing soccer as well as a safer playing surface for users. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ® Yes ^ No Explain: Operating budget will increase for water costs and irrigation repair parts with this additional irrigation system. However, system will be placed on the City's central control irrigation system with flow sensors that will shut. down system if a leak is detected. Operating budget for turf fertilizer and herbicide applications will not change. However, the ability to water will actually benefit the use of these products since, in most cases, they have to be watered to activate product. LIFE CYCLE #~s What is the projected life cycle? Indefinite Explain: Once in ground, the system will be maintained and repaired as necessary in order to keep the turfgrass irrigated. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated forty-five days to include bidding project, issuance of purchase order, and construction. Project will be scheduled during the off-season and will be completed before the soccer practices begin for either the Fall or Spring seasons. #16 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $11,200 Project Description: What is the project? New Six (6') Foot Wide Sidewalk to Replace Existing Four (4') Foot Wide Sidewalk at City Park ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Replace existing four (4') foot wide with a six (6') foot wide sidewalk running parallel with Bransford Road. New sidewalk will connect at City Park's main entry and conclude at entry drive for administrative offices for an overall length of 442 linear feet. New sidewalk will be wide enough to allow two pedestrians or joggers to pass without having to leave concrete surface. Also, sidewalk is wide enough to allow park maintenance utility vehicles to travel on without creating ruts or tire trails on either side of six (6') foot wide which is currently occurring with existing four (4') foot wide sidewalk. New sidewalk will allow users to safely pass without leaving concrete surface as well as improving the aesthetics qualities by eliminating ruts or trails that are created by utility vehicles on either side of existing sidewalk. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Sidewalk users will continue to leave sidewalk surface to pass other users of sidewalk and utility vehicle tire ruts or trails will continue to be present on either side of existing sidewalk. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Replacement will enhance the aesthetic qualities of park and improve safety aspects of sidewalk by allowing users to stay on concrete surface when passing other users. Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Improve the hike/bike trail in this area of City Park. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage that could be caused by storms, accidents, or vandalism; there are no ongoing costs for maintaining this new sidewalk. LIFE CYCLE What is the projected life cycle? Indefinite Explain: Other than repairing damage that may occur, sidewalk will for the foreseeable future. #16 OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated forty-five days to include bidding project, issuance of purchase order, and construction. Project will be scheduled during low use periods of sidewalk to ensure as little disruption to its use as possible. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $105,000 Project Description: What is the project? Park Signage #i~ ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Park Signage is needed for the following parks: Pleasant Run Soccer Complex, Bransford Park, Sparger Park, Woodbriar Park, LD Lockett Park, Cottonbelt Trail, and Parks and Recreation Administrative Office. Current park signage consists of a wide variety of styles or in-house designed identifying these parks. New park signage will be unique for each park site and designed in such a way to enhance the aesthetic qualities of each park. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Existing park signage to remain and aesthetic qualities will not be improved for these sites. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: New park signage will provide a better identifying mechanism that will prominently display parks name and address for Colleyville citizens. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Aesthetic enhancements of park properties. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage caused by unknown reasons; there are no ongoing costs for maintaining these new park signs. LIFE CYCLE What is the projected life cycle? Indefinitely Explain: Other than repairing damage that may occur, park signage should last for the foreseeable future. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC # l~ TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated one hundred and twenty days to include bidding project, issuance of purchase order, and construction. Projects will not have any impact on park or facility users. #Ig COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $6,000 Project Description: What is the project? Paint Striping of Parking Lots at Park Facilities ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Parking lot paint striping at City Park, Pleasant Run Soccer Complex, Reagan Park, LD Lockett, Kimzey Park and the Colleyville Nature Center. These sites are in need of re-defining parking areas, handicap spaces and fire lanes. Paint striping these areas will provide organized parking in designated spaces, improve safety of vehicular traffic and allow emergency vehicle access should it be required. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Parking lots will not be utilized to their full capacity since citizens will park in a disorganized manner. Properly striped designated parking spaces ensure orderly parking and full use of each lot's intended design. Also, properly marked fire lanes ensure access by emergency vehicles during high use periods for these parking lots. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Properly striped parking lots enhance the aesthetic qualities of each park; thus maintaining the high quality standards the city desires to promote. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: Enhance aesthetic qualities of parking lots and improve traffic flow within these parking lots. COSTS Is this a one time cost? ^Yes ®No Is there an ongoing cost? ^ Yes ® No Explain: Parking lots should be re-striped every five years according standards set by industry professionals. LIFE CYCLE What is the projected life cycle? 5 years Explain: Parking lots should be re-striped every five years according standards set by industry professionals. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC #is TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty days to include bidding project, issuance of purchase order, and contractor performance of service. Project will be scheduled during low use periods of parking lots ensure minimal impact on their use. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $12,500 #19 Project Description: What is the project? Cold Storage Building for Park Maintenance Center ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Construction of a cold storage building (carport) will be utilized for storage of park maintenance operating equipment at the Park Maintenance Center. This structure will allow covered storage for this equipment that is currently stored outside in the environmental elements of weather and sunlight. Building will prolong life of equipment seats, paint, tires, etc. from deterioration due to direct sunlight, rain and other weather related events while not in use. This cold storage building will maintain the aesthetic qualities and professional appearance of equipment when operating in the field. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Operating equipment will continued be stored in the elements and operating funds will be required to replace equipment parts that succumb to the prolonged exposure to these weather elements. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Maintaining the professional appearance of operating equipment the Colleyville citizens expect. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: Maintaining the professional appearance of operating equipment the Colleyville citizens expect. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage that could be caused by storms, accidents, or vandalism; there are no ongoing costs for maintaining this cold storage building. LIFE CYCLE What is the projected life cycle? Indefinite Explain: Other than repairing damage that may occur, cold storage building will last for the foreseeable future. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC #19 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty days to include bidding project, issuance of purchase order, and construction. Project will not impact maintenance operations or facility users. # Zo COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Recreation Total Funds Request: $27,500 Project Description: What is the project? SUV Ford Escape Hybrid ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: This vehicle purchase would provide the utmost customer service from the Recreation Department by allowing us to continue our level of services at our special events, block parties and class programs. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: If we do not purchase this vehicle, we will continue to have to borrow the Park Departments trucks. When we do this we throw off the operations of the day, because someone is left without a vehicle to do their duties. When we absolutely cannot use a truck, staff has to use their own vehicles putting wear and tear on their personal vehicles. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: City Council has taken on the initiative to enhance and promote natural resources and this vehicle as a hybrid coincides with their plan. APPROPRIATE Explain how this project meets a citywide need. Our department has implemented a green initiative and would like to change our gasoline vehicles to the hybrid engine vehicles to be greener. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Our mission states that "Colleyville is a model city with attention to being efficient and attractive neighborhood-oriented community sensitive to our history, resources and residents" By purchasing hybrid vehicle for the Recreation Department, we are expressing to the community that we are truly sensitive to our resources. COSTS Is this a one time cost? ^Yes ®No Is there an ongoing cost? ®Yes ^ No Explain: All vehicles require monthly maintenance and as the vehicle ages additional maintenance. LIFE CYCLE What is the projected life cycle? Explain: 8 years or 100,000 miles OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund, CEDC # Zo TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated one hundred and twenty days to include bidding project, issuance of purchase order, and delivery; and the impact on the community will be maintaining the community's expectations. #21 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks and Recreation Department Total Funds Request: $6,300 Project Description: What is the project? Remodel of Restroom in Annex. ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The benefit of remodeling the restroom in Annex would be used to store equipment used on a daily basis for recreational programs and general use, this will also help staff and volunteers to not have to move equipment from the main building to annex. The Senior Center is requesting these funds to remodel the restroom in Annex. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: The Parks and Recreation Department operating budget does not have funding allocated to remodel the restroom in the Annex. This would usually be part of the City's budget process each year. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activities opportunities for the citizen. APPROPRIATE Explain how this project meets a citywide need. Explain: Providing funding to remodel of restroom in Annex will to help staff and volunteers. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ®Qualitative Explanation: Remodeling the restroom in Annex will help staff and volunteers. Also allow for more storage area in the annex. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^ Yes ® No Explain: Operating budget will not change. LIFE CYCLE What is the projected life cycle? Forever O general maintenance. Explain: Depending on use and efficiency of OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund and CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty to ninety (30 to 90) days to include bidding the project, issuance of purchase order and contractor time to deliver chairs. # 22 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Project Description: What is the project? Total Funds Request: $16,600 Repaint Decorative Park Benches and Trash Receptacles ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: City Park and Kimzey Park have decorative trash receptacles and park benches. The paint for these amenities has faded by the environmental elements of weather and direct sunlight. Repainting this park equipment will maintain the aesthetic qualities of each park which is expected by Colleyville citizens. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Utilization of existing litter receptacles and park benches at each park with deterioration to continue and aesthetic qualities of these amenities will not be improved. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. these parks Colleyville citizens expect. Explain: Maintaining the aesthetic qualities of BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Enhancing aesthetic qualities of park amenities. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage that could be caused by storms, accidents, or vandalism; there are no ongoing costs for maintaining these repainted litter receptacles and park benches. LIFE CYCLE What is the projected life cycle? 15 years Explain: Depending upon proper use of these litter receptacles and park benches, the department expects these amenities will not have to be repainted again for at least fifteen years. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC # 22 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated sixty days to include bidding project, issuance of purchase order, and repainting these amenities. A selective approach to repainting these amenities will be employed. Minimal impact on park users since some benches and litter receptacles will be removed for repainting, but not all, so that there will be place to sit or deposit trash by park users. # 23 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $100,000 Project Description: What is the project? Replace Playground at Woodbriar Park ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Colleyville citizens will benefit with a new playground at Woodbriar Park. The existing playground is designed for children ages two to five. New playground will have play structures. for children ages two to five as well as play structures for children between the ages of five to twelve. This playground will provide enjoyment for more children then existing playground, thus providing recreational opportunities for more Colleyville citizens. Furthermore, new playground will comply with CPSC, ASTM, and meet all ADA requirements. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Existing playground only serves children between the ages of two to five and does not provide a significant play experience for older children. This playground will continue to have low use for this reason. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. Creation of a new play structure will meet this goal. APPROPRIATE Explain how this project meets a citywide need. Explain: Replacing this playground to include play structures for older children will meet the recreational opportunities for this age group. Playgrounds are in the top three priorities for citizens of Colleyville. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: A higher quality playground built with material that is resistant to corrosion and deterioration. New playground will have a layout with appropriate age separation of equipment as well as adherence to equipment use zones and sight lines recommended by CPSC and ASTM guidelines. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ® Yes ^ No Explain: Operating budget will increase somewhat since this new playground will cover more area then existing playground. Wood fibar surfacing material will need to be added every two years to maintain the cushioning properties recommended by CPSC and ASTM guidelines for the critical fall height of the playground structure. 1 IFF CYCI F # 23 What is the projected life cycle? 15 to 20 years Explain: Playground manufacturers and CPSC recommendations. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated six (6) months to include the following: meeting /evaluation of playground equipment and companies, selection of layout and design, completion of bid process, and construction. Community will only be impacted during construction which is estimated to take forty-five (45) workdays. ., # 24 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $10,000 Project Description: What is the project? Renovate Irrigation System at Pleasant Run Soccer Complex ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Sections of the irrigation system at Pleasant Run Soccer Complex need to be renovated in order to be more efficient in applying water to soccer fields. The main problem is that there are sections of soccer complex that have half (1/2) circle heads when full circle heads would be more efficient. In order to make system more efficient, half circle heads would be removed and full circle heads wilt be placed in strategic locations in ensure efficiency of water use. These irrigation system changes will increase efficiency of system, thus saving the City water which benefits the City of Colleyville. CONSEQUENCE What are the consequences of not funding mandate that is anticipated and will be met water use will continue at Pleasant Ru savings will not be realized. RELEVANCY this project -now and in the future? Is there a future with the funding of this project? Explain: Inefficient n Soccer Complex. Subsequently, water and cost How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Efficient use of Colleyville's water resources. Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ^ Qualitative Explanation: Efficient use of Colleyville's water resources, thus a cost savings by not wasting this resource. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^ Yes ® No Explain: Operating budget will not change since existing irrigation system is being maintained. Project does not add irrigation heads, only moving irrigation heads to more efficient locations. LIFE CYCLE What is the projected life cycle? Indefinite Explain: Once in ground, the system will be maintained and repaired as necessary in order to efficiently irrigate soccer fields. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC # 24 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated forty-five days to include bidding project, issuance of purchase order, and construction. Project will be scheduled during the off-season and will be completed before the soccer practices begin for either the Fall or Spring seasons. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Recreation Total Funds Request: $72,000 Project Description: What is the project? L.D. Lockett House Improvements # 25 ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The LD Lockett house leaves a lasting impression on both students and their families as it is the only city facility we use for classes. LD Lockett is a residential house that we have converted into a recreation facility. It is not your conventional recreation center. We need to continue to make it an attractive and compatible facility with the changing of the times. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: If we do not make improvements to LD Lockett we will see a decrease in participation numbers and revenue. The facility, and its current infrastructure, expires the current expectations of a recreation facility. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: City Council would like us to be an attractive community and continue to improve the City's infrastructure along with promoting recreation and leisure services. APPROPRIATE Explain how this project meets a citywide need. The citizens use the Parks and Recreation Services year round. We need to continue to be a steadfast and profitable resource for the City and the citizens and make our facility compatible to the changing times and an attractive place to recreate. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ® Qualitative Explanation: With the new changes to the facility we would create an enhanced aesthetic and functional feel and more than likely see an increase in revenue. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^ Yes ®No Explain: There would only be a onetime cost and that is the initial remodeling. LIFE CYCLE What is the projected life cycle? Explain: A lot of the infrastructure is 30 years old and we would only be making improvements to the facility; therefore, it should last the lifetime of building unless it becomes out of date again. # Zs OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated one hundred and twenty days to include bidding project, issuance of purchase order, and construction; and the impact on the community will be improving community services and lasting impressions of our recreation programs. # 26 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks and Recreation Department Total Funds Request: $7,500 Project Description: What is the project? One Hundred (100) chairs for Senior Center ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Colleyville seniors will benefit by purchasing one hundred (100) chairs for the Senior Center. This will help staff and volunteers not to have to move chairs from room to room. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: The Parks and Recreation Department operating budget does not have funding allocated to purchase one hundred (100) chairs for Senior Center. This item would usually be part of the City's budget process each year. The one hundred (100) chairs for Senior Center are utilized on a daily basis for recreation programs to include daily classes and programs, bi-monthly Meals on Wheels programs and general usage. Providing the funding will help staff and volunteers not to have to move chairs from room to room. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activities opportunities for the citizen. APPROPRIATE Explain how this project meets a citywide need. Explain: Customer service, extended life of equipment which will reduce repairs. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ®Qualitative Explanation: Lifecycle of equipment will be extended. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^ Yes ® No Explain: Operating budget will not change. LIFE CYCLE What is the projected life cycle? 10 -15 years Explain: Depending on use and efficiency of general maintenance. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund and CEDC TIMELINE # 26 What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty to ninety (30 to 90) days to include bidding the project, issuance of purchase order and contractor time to deliver chairs. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $35,000 Project Description: What is the project? City Park Landscape Focal Point # 27 ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The large grass circle at the ballfield complex entry would be developed into a focal point for City Park. Funding would provide a center piece for this large circle bed with landscaping, trees, walk paths, and light for center piece. The project would improve the visual appeal for one of City Park's main pedestrian entries. It is envisioned that this would be a prime location for team as well as individual photographs at park. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Continue to maintain bermudagrass in this area, no improve in this entry aesthetic qualities. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: A center piece with landscaping will enhance the aesthetic qualities of park at this entry. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: Improve aesthetic qualities of this entry at City Park. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ® Yes ^ No Explain: Minimal increases in landscape maintenance costs would occur, but would be offset somewhat by elimination mowing of this area. LIFE CYCLE What is the projected life cycle? Indefinitely Explain: Other than repairing damage that may occur, landscaping and center piece should last for the foreseeable future. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC TIMELINE # 27 What is the timeline for completion of the project and what impact will there be on the community? Estimated sixty days to include bidding project, issuance of purchase order, and construction. Projects will not have any impact on park or facility users. # Zs COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $22,000 Project Description: What is the project? Pleasant Run Soccer Complex Litter Receptacles ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other-way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Pleasant Run Soccer Complex does not have decorative litter receptacles. Currently, department utilizes fifty-five gallons drums at specific locations such as bleacher areas, park entries, and fabric shade covered picnic pavilion. Department is requesting permanent decorative litter containers to replace the fifty-five gallon drums. These containers will be similar to the litter receptacles that are located at City Park. These litter receptacles will improve aesthetic qualities of park by eliminating fifty-five gallon barrels that are currently being utilized as trash receptacles. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Continue utilizing fifty-five gallon barrels as trash receptacles and will not improve aesthetic qualities of park by replacing these barrels with decorative trash receptacles. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Decorative trash receptacles will improve aesthetic qualities of Pleasant Run Soccer Complex for Colleyville citizens. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Enhance aesthetic qualities of park amenities. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage that could be caused by storms, accidents, or vandalism; there are no ongoing costs for maintaining these decorative trash receptacles. LIFE CYCLE What is the projected life cycle? 15 to 20 years Explain: Depending upon proper use of these decorative trash receptacles, the department expects these amenities to last twenty years. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC #Zs TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated sixty days to include bidding project, issuance of purchase order, shipping, assembly, and in-house staff installation of these items. # 29 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $24,000 Project Description: What is the project? Irrigation System for City Park Baseball and Softball Dirt (Skinned) Area Infields ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: It is very important to maintain the moisture content in dirt infields. Currently, maintenance staff has to manually hand water the dirt infield areas to maintain the moisture content within these areas. Installation of an irrigation system to water the dirt infields will free up maintenance staff to perform other duties that are currently delayed or postponed when this task is being performed. This system will increase efficiency of maintenance operations that is a benefit for the City of Colleyville. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Continue utilizing maintenance staff to hand water dirt infields. Staff efficiency will not change and efficiency improvements not realized for the City of Colleyville. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Improving staff efficiency performing these tasks saves labor costs and frees up staff to perform other duties. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ^ Qualitative Explanation: Reduces labor costs and improves staff efficiency. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ® Yes ^ No Explain: Minimal increase in operating budget for repair parts with this additional irrigation system. Should have no impact on water costs. LIFE CYCLE What is the projected life cycle? Indefinite Explain: Once in ground, the system will be maintained and repaired as necessary in order to keep the turfgrass irrigated. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC # 29 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated sixty days to include bidding project, issuance of purchase order, and construction. Project will be scheduled during the off-season and will be completed before the baseball and softball games begin for either the Fall or Spring seasons. # 30 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks and Recreation Department Total Funds Request: $16,000 Project Description: What is the project? Paint Interior of the Senior Center ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Paint Interior of the Senior Center will help to maintain aesthetic qualities of the facility. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: The Parks and Recreation Department operating budget does not have funding allocated to paint the interior of the facility. Painting the interior of the Senior Center would usually be part of the City's budget process each year. This facility is utilized daily for recreation programs to include daily classes and programs, Bi-monthly Meals on Wheels programs, and general usage. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activities opportunities for the citizen. APPROPRIATE Explain how this project meets a citywide need. Explain: Provides immediate funding to paint the interior and to promote the aesthetic of this facility and to prolong the life of this facility. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ®Qualitative Explanation: Painting the interior will help with the aesthetic of this facility and to prolong the life of this facility. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^ Yes ® No Explain: Operating budget will not change. LIFE CYCLE What is the projected life cycle? 8-10 years Explain: Depending on use, wear and traffic pattern. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund and CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty (30) days to include bidding the project, issuance of purchase order and # 30 contractor time to paint interior of the facility. The department may have to move programs around within the facility to accommodate recreational programs held at the Senior Center. #31 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $10,000 Project Description: What is the project? New Irrigation System at Senior Center ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The Senior Center's irrigation system is a poor design and should be replaced to ensure proper spacing of irrigation heads. Currently, irrigation head spacing is inadequate and leaves areas of turfgrass that is not receiving water when irrigation system is running. Subsequently, this problem creates turfgrass areas that are brown during dry periods, thus providing a poor visual presentation for this facility. Citizens visit this facility on a daily basis for attending recreation programs, meetings, lunches, dinners, socializing, etc. Replacing Senior Center's existing irrigation system will improve the aesthetic qualities of landscaping that are expected by Colleyville citizens. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: This irrigation system will continue to provide inadequate coverage of grounds resulting in brown areas during dry periods of growing season. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Improves the quality of Senior Center's grounds; thus providing attractive, well maintained grounds that are expected by Colleyville citizens. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Improves aesthetic qualities of facility. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ®Yes ^ No Explain: No impact on operating budget since this project will be replacing an existing irrigation system. LIFE CYCLE What is the projected life cycle? Indefinite Explain: Once in ground, the system will be maintained and repaired as necessary in order to keep the turfgrass irrigated. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC #31 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated sixty days to include bidding project, issuance of purchase order, and construction. Project will have no impact on facility users. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $40,000 Project Description: What is the project? Reroofing Park Facilities # 32 ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: New roofs for park facilities will be needed no later than 2020. These facilities include concession stands, restrooms and picnic pavilions at City Park, Pleasant Run Soccer Complex, Sparger Park, Nature Center, Woodbriar Park, and Kimzey Park. Facility roofs are required to maintain building maintenance standards common for these structures and expected by the citizens of Colleyville. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Facility roofs will continue to deteriorate and could create additional maintenance problems should these roofs not be replaced by 2020. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Provides funding for reroofing facilities to meet the standards Colleyville citizens expect. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Improves aesthetic qualities of these facilities. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage caused by unknown reasons; maintenance costs will not change with reroofing these facilities. LIFE CYCLE What is the projected life cycle? 15 to 20 years Explain: Standard maintenance schedule. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated ninety days to include bidding project, issuance of purchase order, and contractor time to perform this service. No impact on building operations during the reroofing process. # 32 # 33 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $30,000 Project Description: What is the project? Pond Aerating Fountain Replacements ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The department maintains five (5) aerating pond fountains in City ponds. The department is requesting these funds be placed into a special account in order to replace pond aerating fountains should they become inoperable and cost prohibited to repair. It will be extremely beneficial to have funds available should a pond aerating fountain need to be replaced for Colleyville citizens. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Parks Department's operating budget does not have funding allocated to repair a park amenity with a substantial replacement cost. These repair items are usually brought forward during the City's budget process each year. When a pond aerating fountain stops working, this department will usually receive a call from a Colleyville citizen within a day or two reporting that fountain is not working. This is a park amenity that Colleyville citizen expect based upon calls we receive when this park amenity is not working. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Provides immediate funding for repairing a park amenity that provides a visual and sound effect that many park users enjoy. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Maintains aesthetic qualities of parks with ponds. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ® Yes ^ No Explain: Operating budget will not change since existing aerating fountains are being serviced per the recommended schedule. LIFE CYCLE What is the projected life cycle? 10 years Explain: Other than damage that may be caused by flooding events or debris caught in fountain's propeller, pond fountains should last at least ten years. OTHER FUNDING SOURCES # 33 Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty (30) days to include bidding project, issuance of purchase order, and contractor time to install new pond fountains. No impact on maintenance operations or park users. # 34 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $6,000 Project Description: What is the project? Log Cabin Fire Retardant Application ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The log cabin at McPherson Park requires the application of a fire retardant to protect this historical structure from fire. Application of this product should occur every five (5) years with this funding requested for use in 2013. Protecting this historical structure from fire is a benefit for Colleyville citizens. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: In the future, the potential consequences for not applying this fire retardant could expose this historical structure to potential fire threats by lightning, vandalism, etc. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. this historical structure for Colleyville citizens. Explain: A proactive approach for maintaining BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Enhance the life expectancy of this structure. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: A fire retardant should be applied every five years to protect this historical structure from fire hazards. LIFE CYCLE What is the projected life cycle? 5 years Explain: A fire retardant should be applied every five years to protect this historical structure from fire hazards. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC TIMELINE # 34 What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty days to include bidding project, issuance of purchase order, and contractor performance of service. Project will not have any impact on park or facility users. # 35 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $9,000 Project Description: What is the project? Paint Exterior and Interior Of Webb House ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The Webb House is a focal point of Bransford Park and is the only City owned historical site. This facility was repainted in 2008 and it is anticipated that repainting will be required in 2016 or no later than 2018. New paint will be required to maintain the Webb House's aesthetic qualities as well as preserve historical structural integrities of building. Painting the exterior and interior of this facility is required to maintain building maintenance standards common for these structures and expected by the citizens of Colleyville. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Building's interior and exterior paint will continue to deteriorate and become an unattractive historical building. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Provides funding for painting facility to meet the standards Colleyville citizens expect for historical preservation for this building. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Maintains aesthetic qualities of facility. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage caused by unknown reasons; maintenance costs will not change with repainting this facility. LIFE CYCLE What is the projected life cycle? 8 to 10 years Explain: Standard maintenance schedule. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC # 35 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty (30) days to include bidding project, issuance of purchase order, and contractor time to perform this service. No impact on building operations during the repainting process. _ ... # 36 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $7,000 Project Description: What is the project? Paint Exterior and Interior Of Administrative Offices ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Parks and Recreation Department administrative office is the primary business contact for the citizens of Colleyville. Citizens visit this office on a daily basis for information, to sign up for recreation programs, reserve facilities and monthly Park Board meetings, etc. Painting the exterior and interior of this facility is required to maintain building maintenance standards common for these structures and expected by the citizens of Colleyville. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Building's interior and exterior paint will continue to deteriorate and become an unattractive City facility. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Provides immediate funding for painting facility to meet the standards Colleyville citizens expect. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Enhance aesthetics of administrative building. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage caused by unknown reasons; maintenance costs will not change with repainting this facility. LIFE CYCLE What is the projected life cycle? 8 to 10 years Explain: Standard maintenance schedule. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty (30) days to include bidding project, issuance of purchase order, and # 36 contractor time to perform this service. No impact on office operations during the repainting process. # 37 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Recreation Total Funds Request: $45,500 Project Description: What is the project? Tennis and Basketball Court Resurfacing(2016-2020) ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Colleyville Residents will benefit from the courts being resurfaced and continue safety from possible physical accidents due to proper maintained courts, property value will continue to increase as we keep our parks in good standards. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Court resurfacing should be done every five to six years and if this schedule is not met you will see your courts diminish, their play value will go down and injuries will go up. If elements of a park are not maintained, it can bring the value of the rest of the park down. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: City Council would like Colleyville to be an attractive community, deliver superior service and promote leisure opportunities. Resurfacing the courts coincides with these goals. APPROPRIATE Explain how this project meets a citywide need. Explain: Tennis courts are used for the 300 kids a year in the Tennis Junior Program, 17 leagues a year and open play for the rest of the community who are very proverbial with the sport of tennis. Basketball courts are used often with pavilion rentals and open play. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: We cannot measure the complete use of either the basketball or tennis court usage. We only keep records of various usages of park elements and the rest of the time we can only make observations. The courts provide leisure and recreation opportunities to create better quality of life for citizens. COSTS Is this a one time cost? ^Yes ®No Is there an ongoing cost? ^Yes ®No Explain: The courts need to be redone every 5 to 6 years. In between those years there is no maintenance. LIFE CYCLE What is the projected life cycle? Explain: 5 to 6 years. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund, CEDC # 37 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated forty five days to include bidding project, issuance of purchase order, and construction; and the impact on the community will be maintaining the community's expectations. # 38 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Recreation Total Funds Request: $50,100 Project Description: What is the project? Parks and Recreation Office Improvements ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The Parks and Recreation office is the first impression citizens and customers have before they sign up for classes. We would like to create a look that will create a lasting impression and leave customers reassured that we offer quality programs. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: The Parks and Recreation office is housed out of an old residential home built more than 40 years ago. We are in need of upgrades in the facility to maintain an attractive appeal to our customers. Without these upgrades, our appearance may give off a sense that we are not a credible establishment with quality programs. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: City Council would like us to be an attractive community and continue to improve the City's infrastructure. APPROPRIATE Explain how this project meets a citywide need. The citizens use the Parks and Recreation Services year round. We need to continue to be a steadfast and profitable resource for the City and the citizens. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ® Qualitative Explanation: With the new changes to the office facility we would create an enhanced aesthetic feel and see an increase in revenue. COSTS Is this a one time cost? ^Yes ®No Is there an ongoing cost? ^ Yes ® No Explain: There would only be a onetime cost and that is the initial remodeling. LIFE CYCLE What is the projected life cycle? Explain: A lot of the infrastructure is 40 years old, and we would only be making improvements to the facility; therefore, it should last the lifetime of building unless it becomes out of date again. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund, CEDC # 38 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated one hundred and twenty days to include bidding project, issuance of purchase order, and construction; and the impact on the community will be improving community services and first impressions. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $5,000 Project Description: What is the project? Recycling Trash Receptacles # 39 ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Recycling trash receptacles will be placed in high traffic areas of specific parks to promote recycling of plastic bottles and aluminum cans. These items are the most common refuse found in park trash receptacles. The department hopes to play a small part in reducing waste going into the area's landfills as well as recycling these items to promote environmental awareness of our natural resources. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Continue current operations which will not promote environmentally friendly removal of recyclable trash that is generated in Colleyville parks. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Recycling trash receptacles will hopefully encourage park users to recycle their trash that is generated at these parks. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ^ Qualitative Explanation: Reduce trash in area's landfills. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage that could be caused by storms, accidents, or vandalism; there are no ongoing costs for maintaining these recycling trash receptacles. LIFE CYCLE What is the projected life cycle? 15 to 20 years Explain: Depending upon proper use of these recycling trash receptacles, the department expects these amenities to last twenty years. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC TIMELINE # 39 What is the timeline for completion of the project and what impact will there be on the community? Estimated sixty days to include bidding project, issuance of purchase order, shipping, assembly, and in-house staff installation of these items. # 40 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $65,000 Project Description: What is the project? Replace Shade Fabric on Park Facilities ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: New shade fabric for park facilities will be needed no later than 2016. These facilities include bleacher covers, dugout covers, playground covers, and picnic shelters. Replacement shade fabric covers are required to maintain maintenance standards common for these structures and expected by the citizens of Colleyville. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Fabric shade covers will continue to deteriorate, colors will fade, and strong winds will start to destroy this fabric as it ages. Removal of this shade covers will need to be removed when this fabric is no longer repairable. Protection from the sun will no longer be available for users of these facilities once these shade fabric covers exceed their life expectancy. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Provides funding for replacing shade fabric covers to meet the facility maintenance.standards Colleyville citizens expect. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Maintain aesthetic qualities of these facilities. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage caused by unknown reasons; maintenance costs will not change with replacing shade fabric covers for these facilities. LIFE CYCLE What is the projected life cycle? 10 years Explain: Standard maintenance schedule. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC # 40 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated 120 days to include bidding project, issuance of purchase order, and contractor time to perform this service. No impact on facility operations during the replacement of these fabric covers. #41 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks and Recreation Department Total Funds Request: $6,500 Project Description: What is the project? Multi Stack Weight System for Senior Center Fitness Room ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Colleyville seniors will benefit from the purchase of multi stack weight system this would replace the donated system that was donated upon opening the facility in 2007. Replacing the multi stack weight system will help to promote better health for the senior adult population The Senior Center is requesting these funds to purchase a Multi Stack Weight System for the Fitness Room CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: The Parks and Recreation Department operating budget does not have funding allocated to replace current multi stack weight system. This would usually be part of the City's budget process each year. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activities opportunities for the citizen. APPROPRIATE Explain how this project meets a citywide need. Explain: Providing funding to purchase a multi stack weight system promotes a healthier lifestyle for senior adult population and encourages the active senior adult to stay healthy and active. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: The stack weight system will promote a healthier lifestyle for senior adult population and encourages the active senior adult to stay healthy and active. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: LIFE CYCLE What is the projected life cycle? 10 -15 years Explain: Depending on use and efFiciency of general maintenance of the multi stack weight system. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund and CEDC TIMELINE #41 What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty (30) days to include bidding the project, issuance of purchase order and contractor time to delivery of the multi stack weight system. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $15,000 Project Description: What is the project? Administrative Offices Foundation Repair # 42 ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Parks and Recreation Department administrative office is the primary business contact for the citizens of Colleyville. Citizens visit this office on a daily basis for information, to sign up for recreation programs, reserve facilities and monthly Park Board meetings, etc. Repairing building's foundation will extend life of facility and is required to maintain building maintenance standards common for these structures and expected by the citizens of Colleyville. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Building's foundation will continue to deteriorate and become more expensive repair should this project be delayed several more years. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Provides immediate funding for repairing facility's foundation to meet the building standards Colleyville citizens expect. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: To enhance facility by producing a structurally sound structure. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: No other foundation repairs should be necessary. LIFE CYCLE What is the projected life cycle? Indefinitely Explain: Buildings foundation should last for the foreseeable future. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC # 42 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated sixty days to include bidding project, issuance of purchase order, and contractor time to perform this service. No impact on office operations during the repair process. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $125,000 Project Description: What is the project? Replace Playground at Kimzey Park # 43 ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Colleyville citizens will benefit with a new playground at Kimzey Park by 2016. Consumer Product Safety Commission (CPSC) guidelines recommends that playgrounds be replaced when they are fifteen to twenty years old. The existing playground was built in 1996 and will be twenty years old when these funds are requested. New playground will have play structures for children ages two to five as well as play structures for children between the ages of five to twelve and will comply with CPSC, ASTM, and meet all ADA requirements. CONSEQUENCE What are the consequences of not funding -this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Increased maintenance costs will be expected in order to keep this playground operational and safe for Colleyville children. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. Creation of a new play structure will meet this goal. APPROPRIATE Explain how this project meets a citywide need. Explain: Meeting recommended standards established by CPSC guidelines will ensure that the City ensures our children are playing safe and well maintained playground equipment. Playgrounds are in the top three priorities for citizens of Colleyville. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: A higher quality playground built with material that is resistant to corrosion and deterioration. New playground will have a layout with appropriate age separation of equipment as well as adherence to equipment use zones and sight lines recommended by CPSC and ASTM guidelines. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ® Yes ^ No Explain: Operating budget will not change since existing playground's surfacing material is currently being maintained. Wood fibar surfacing material is added every two years to maintain the cushioning properties recommended by CPSC and ASTM guidelines for the critical fall height of the playground structure. # 43 LIFE CYCLE What is the projected life cycle? 15 to 20 years Explain: Playground manufacturers and CPSC recommendations. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated six (6) months to include the following: meeting /evaluation of playground equipment and companies, selection of layout and design, completion of bid process, and construction. Community will only be impacted during construction which is estimated to take forty-five (45) workdays. COLLEYVILLE TOMORROW FUNDS PROPOSAL # 44 Requesting Department: Parks and Recreation Department Total Funds Request: $11,000 Project Description: What is the project? Paint Exterior of the Senior Center ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Paint Exterior of the Senior Center will help to maintain aesthetic qualities of the facility. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: The Parks and Recreation Department operating budget does not have funding allocated to paint the exterior of the facility. Painting the exterior of the Senior Center would usually be part of the City's budget process each year. This facility is utilized daily for recreation programs to include daily classes and programs, Bi-monthly Meals on Wheels programs, and general usage. The exterior appearance is as important as the interior appearance. This is the first impression of potential participants. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activities opportunities for the citizen. APPROPRIATE Explain how this project meets a citywide need. Explain: Provides immediate funding to paint the exterior and to promote the aesthetic of this facility and to prolong the life of this facility. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Painting the exterior will help keep aesthetic of the facility and to prolong the life of this facility. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^ Yes ® No Explain: Operating budget will not change. LIFE CYCLE What is the projected life cycle? 5 years Explain: Depending on use. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Fund, Voluntary Park Fund and CEDC TIMELINE # 44 What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty to ninety (30 to 90) days to include bidding the project, issuance of purchase order and contractor time to paint interior of the facility. The department may have to move programs around within the facility to accommodate recreational programs held at the Senior Center. # 45 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $65,000 Project Description: What is the project? Concrete Parking Lot for Sparger Park ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Sparger Park has an asphalt parking lot that was resurfaced in 2007. With the flooding events that occur at this park, staff anticipates that the asphalt surface will need to be replaced by 2020. Funding is requested that will replace this asphalt surface with a concrete surface. Concrete will withstand submersion in water for long periods of time and asphalt deteriorates quicker while submerged underwater during flooding events. This will be along term cost savings for the City of Colleyville since the concrete will parking lot will last indefinitely, eliminating the need to replace or resurface this asphalt surface every 10 to 15 years. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Operating funds will continue to be necessary to maintain this asphalt parking lot with resurfacing or complete replacement every 10 to 15 years. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Concrete parking lot will provide a long lasting surface that will handle an unlimited number of flooding events without having to be replaced or resurfaced, thus a long term cost savings for Colleyville citizens. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ® Qualitative Explanation: Improve quality of parking lot by prolonging life cycle. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ®Yes ^ No Explain: Other than repairing damage caused by unknown reasons; there are no ongoing costs for maintaining this concrete surface other than restriping which will not impact operating budget since funding for striping is requested for this asphalt parking lot. LIFE CYCLE What is the projected life cycle? Indefinitely Explain: Other than repairing damage that may occur, concrete parking lot will last for the foreseeable future. # 45 OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated 120 days to include bidding project, issuance of purchase order, and construction. Project will be scheduled during the low use period of the year. There are two parking lots at Sparger Park and one will be available for park users to park during this project. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $10,000 Project Description: What is the project? Renovate Landscaping At LD Lockett House # 46 ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: LD Lockett House is the primary facility for the department's recreation programs. Enhancing and updating the landscaping around facility will have a positive impact on the surrounding properties as well as improving the aesthetic qualities of facility. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Facility landscaping will not be updated with current landscaping trends. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Improving the landscaping around facility to meet landscaping standards of surrounding properties. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Enhance aesthetic qualities of facility. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage caused by unknown reasons; maintenance costs will not change with updating the landscape of this facility. LIFE CYCLE What is the projected life cycle? Indefinitely Explain: Will last as long as maintenance levels are maintained at current standards. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated sixty days to include bidding project, issuance of purchase order, and construction. Projects will not have any impact on park or facility users. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $90,000 Project Description: What is the project? Renovate City Park Baseball Infields # 47 ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: City Park baseball field infields were renovated in 2007 in order to eliminate infield lip build up in transition area at dirt and grass area. This build up is an unsafe condition for participants playing baseball since ball bounces in this area can cause injuries. This project will remove bermudagrass sod from infield, laser grade and re-install new bermudagrass sod to ensure all transition areas are flush and level creating a safer field for play. Department anticipates this project will need to be completed in 2018. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: By 2018 or after, these fields will most likely have transition areas, from bermudagrass areas to skinned (dirt) areas, differing in grades causing a lip that will create bad ball bounces which could potentially cause injuries to users. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Creating a safer ballfield play environment for Colleyville children. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: Creating a safer ballfield play environment for Colleyville children. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: No impact on current operating budget for these fields. Historical experience indicates that this project needs to occur every ten years. LIFE CYCLE What is the projected life cycle? 10 years Explain: Historical experience indicates that this project needs to occur every ten years. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC # 47 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated ninty days to include bidding project, issuance of purchase order, and construction. Project will be scheduled during the off-season and will be completed before the baseball games begin for either the Fall or Spring seasons. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $70,000 Project Description: What is the project? Renovate City Park Softball Infields # 48 ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: City Park softball field infields were renovated in 2008 in order to eliminate infield lip build up in transition area at dirt and grass area. This build up is an unsafe condition for participants playing softball since ball bounces in this area can cause injuries. This project will remove bermudagrass sod from infield, laser grade and re-install new bermudagrass sod to ensure all transition areas are flush and level creating a safer field for play. Department anticipates this project will need to be completed in 2019. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: By 2019 or after, these fields will most likely have transition areas, from bermudagrass areas to skinned (dirt) areas, differing in grades causing a lip that will create bad ball bounces which could potentially cause injuries to users. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Creating a safer ballfield play environment for Colleyville children. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: Creating a safer ballfield play environment for Colleyville children. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: No impact on current operating budget for these fields. Historical experience indicates that this project needs to occur every ten years. LIFE CYCLE What is the projected life cycle? 10 years Explain: Historical experience indicates that this project needs to occur every ten years. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC # 48 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated 120 days to include bidding project, issuance of purchase order, and construction. Project will be scheduled during the off-season and will be completed before the baseball games begin for either the Fall or Spring seasons. # 49 COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $100,000 Project Description: What is the project? Replace Six (6) Wood Light Pole Six (6) Metal Light Poles at Pleasant Run Park Practice Fields ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Pleasant Run Park practice facility has six (6) wood light poles that allow soccer practice at night. These poles are in poor condition with one to two lamps per pole which provide inadequate lighting. New poles will be taller with three to four fixtures allowing more area to be lighted with fewer poles. Colleyville children will have better light when practicing soccer at night. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Colleyville children will continue to practice soccer at Pleasant Run Park practice fields with inadequate lighting during evening hours. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Better lighting for Colleyville children to practice soccer. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ®Qualitative Explanation: Enhance the safety of the practice soccer fields. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ® Yes ^ No Explain: Operating budget will not change since this project will be replacing existing athletic field light poles. LIFE CYCLE What is the projected life cycle? 30+ years Explain: Metal poles resistant to corrosion should last thirty years or more. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC # 49 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated sixty days to include bidding project, issuance of purchase order, and construction. Project will be scheduled during the off-season and will be completed before the soccer practices begin for either the Fall or Spring seasons. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $43,000 Project Description: What is the project? Concrete Parking Lot for LD Lockett House # 50 ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: LD Lockett House has an asphalt parking lot that will need to be repaired and resurfaced by 2020. Funding is requested that will replace this asphalt surface with a concrete surface. Concrete will last much longer and requires less maintenance than asphalt. This will be a long term cost savings for the City of Colleyville since the concrete will parking lot will last indefinitely, eliminating the need to repair or resurface this asphalt surface every 10 to 15 years. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Operating funds will continue to be necessary to maintain this asphalt parking lot with repairing or resurfacing every 10 to 15 years. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Concrete parking lot will provide a long lasting surface that will eliminate maintenance costs for repairing or resurfacing the existing asphalt surface, thus a long term cost savings for Colleyville citizens. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ^ Qualitative Explanation: Eliminate maintenance costs for repairing or resurfacing asphalt surFaces. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ®Yes ^ No Explain: Other than repairing damage caused by unknown reasons; there are no ongoing costs for maintaining this concrete surface other than restriping which will not impact operating budget since funding for striping is requested for this asphalt parking lot. LIFE CYCLE What is the projected life cycle? Indefinitely Explain: Other than repairing damage that may occur, concrete parking lot will last for the foreseeable future. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC # so TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated 120 days to include bidding project, issuance of purchase order, and construction. Project will be scheduled during the low use period of the year and coordination with project contractor to ensure parking is available for facility users during construction. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $10,000 Project Description: What is the project? Replacement Picnic Tables and Park Benches #si ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Requested funding will provide an inventory of picnic tables and park benches that will be utilized to replace these items that are in poor condition or have been damaged by vandalism. It will be extremely beneficial to have funds available should picnic tables or park benches need to be replaced without having to utilize operating budget funds. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Picnic tables and park benches will be removed from parks that are unrepairable or unsafe to use by Colleyville citizens. Operating funds will be utilized to replace these items if possible. If operating funds are not available, then this amenity will not be available for park visitors until funding becomes available. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Provides immediate funding for replacing picnic tables and park benches that are in poor condition or been damaged by vandalism. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: Continue to have high quality park amenities in parks. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage that could be caused by storms, accidents, or vandalism; there are no ongoing costs for maintaining these picnic tables and park benches. LIFE CYCLE What is the projected life cycle? 15 to 20 years Explain: Depending upon proper use of picnic tables and park benches, the department expects these amenities to last twenty years. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC #51 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated sixty days to include bidding project, issuance of purchase order, shipping, assembly, and in-house staff installation of these items. Replacing these amenities will have no impact on park or facility users. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $160,000 Project Description: What is the project? New Picnic Pavilion for Sparger Park # 52 ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Sparger Park has a 40' x 25' picnic pavilion that department staff would like to replace by 2020. Funding is requested to replace this structure with a higher quality, aesthetically pleasing pavilion that will meet the high quality standards of surrounding Colleyville properties. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Picnic pavilion will continue to serve as a gathering area for birthday parties, family picnics and other gathering but will not be updated to meet the high quality standards of surrounding Colleyville properties. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Providing an aesthetic pleasing facility for Colleyville citizens to reserve and complimenting the standards of surrounding properties. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: Providing an aesthetic pleasing facility for Colleyville citizens to reserve and complimenting the standards of surrounding properties. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ®Yes ^ No Explain: Other than repairing damage caused by unknown reasons; operating maintenance budget will not change since City is replacing an existing facility. LIFE CYCLE What is the projected life cycle? Indefinitely Explain: Once built, this structure will be maintained and repaired as necessary to ensure this facility will last for the foreseeable future. OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC # s2 TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated 120 days to include bidding project, issuance of purchase order, and construction. Picnic pavilion would not be available for use during construction. However, construction will be scheduled during low use periods of year so as to have minimal impact on facility users. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $50,000 Project Description: What is the project? Park Maintenance Center Renovation # 53 ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: The Park Maintenance Center office building was originally utilized by the Police Department. Police Department operations are very different from park maintenance operations. There is space within this building that can be utilized more efficiently if facility is renovated to accommodate our operations. Basically, this renovation will remove existing office walls to expand supply storage areas and enlarge break/lunch room for Parks Department staff. Renovation of this facility will allow efficient of facility's existing square feet which benefits the City of Colleyville. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Staff will continue to function within facility but efficient use of building's space will not be realized by department. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Efficient use of building's space will allow department staff to be more organized when storing supplies, special event materials, and enlarging break/lunch will have a positive effect on employee morale which benefits the City of Colleyville. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ^ Quantitative ® Qualitative Explanation: Positive effect on employee morale as well as improving efficiency of building's use. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage that could be caused for unknown reasons; there are no ongoing costs for maintaining this facility improvement. LIFE CYCLE What is the projected life cycle? Indefinite Explain: Other than repairing damage that may occur, facility's renovation will last for the foreseeable future. OTHER FUNDING SOURCES # 53 Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDG TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated ninety days to include bidding project, issuance of purchase order, and construction. Project will have no impact on maintenance operations and minimal impact on facility users. COLLEYVILLE TOMORROW FUNDS PROPOSAL Requesting Department: Parks Total Funds Request: $12,500 # 54 Project Description: What is the project? Storage Maintenance Building at Pleasant Run Soccer Complex ECONOMIC/LIFESTYLE/SAFETY IMPACT Will this expense directly or indirectly enhance or create a positive economic development impact, improve the quality of life, enhance public safety, serve to maintain/enhance property values, or in any other way be of benefit to Colleyville citizens and/or business owners? ®Yes ^ No Explain to whom and how: Construction of a storage maintenance building will be utilized for storage of park maintenance operating equipment at Pleasant Run Soccer Complex. This structure will allow storage for this equipment that is currently stored at the Park Maintenance Center. Building will increase maintenance staff efficiency by eliminating the need to load and unloaded maintenance equipment for transport to and from Pleasant Run Soccer Complex. Storage maintenance building will increase efficiency of maintenance operations that is a benefit for the City of Colleyville. CONSEQUENCE What are the consequences of not funding this project -now and in the future? Is there a future mandate that is anticipated and will be met with the funding of this project? Explain: Staff will continue to load and unload maintenance equipment for transport to and from Pleasant Run Soccer Complex. Staff efficiency will not change and efficiency improvements not realized for the City of Colleyville. RELEVANCY How is this project relevant to City Council goals and objectives? Explain: Develop, expand and promote leisure activity opportunities for the citizens. APPROPRIATE Explain how this project meets a citywide need. Explain: Maintaining the professional appearance of operating equipment the Colleyville citizens expect as well as reducing costs by eliminating the need to load and unload maintenance equipment for transport to Pleasant Run Soccer Complex. BENEFIT Does the project provide a quantitative or qualitative improvement of City service for citizens? ® Quantitative ® Qualitative Explanation: Create a better work environment as well as increasing staff efficiency through a process improvement for maintenance operations. COSTS Is this a one time cost? ®Yes ^ No Is there an ongoing cost? ^Yes ®No Explain: Other than repairing damage that could be caused by storms, accidents, or vandalism; there are no ongoing costs for maintaining this storage maintenance building. LIFE CYCLE What is the projected life cycle? Indefinite Explain: Other than repairing damage that may occur, storage maintenance building will last for the foreseeable future. # 54 OTHER FUNDING SOURCES Are there any other funding opportunities? Parkland Dedication Funds, Voluntary Park Fund, CEDC TIMELINE What is the timeline for completion of the project and what impact will there be on the community? Estimated thirty days to include bidding project, issuance of purchase order, and construction. Project will not impact maintenance operations or facility users. 4,i ~ yr ~ City of Colleyville 100 Main Street Colleyville, Texas 76034 r°~a~ Agenda Briefing 817.503.1000 vrww. co 1 1 eyv i l l e. co m File Number: File Type: Presentation and Status: Presentation and Discussion Discussion Version: 1 Agenda Date: 08/05/2009 Controlling Body: City Council Worksession Requester: Agenda No.: 2d Final Action: File Name: Presentation and Discussion of Fire Department Staffing Plan Attachments: Colleyville Fire-Rescue Revised Staffing Plan.pdf General Fund & Debt Service Fund Financial Plan-Revised Fire Staffing.pdf History of Legislative File Version: Date: Acting Body: Action Text: 1 08/05/2009 City Council Worksession Title Presentation and Discussion of Fire Department Staffing Plan Explanation This item will provide an opportunity for staff to present the long range stafFng plan of the Fire Department and allow time for City Council discussion of the same. 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