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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-8/3/2009G~tY of ~ Il~ Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, August 3, 2009 6:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the July 13, 2009 Parks and Recreation Advisory Board Minutes g. Introduction of Parks and Recreation Advisory Board Member - Suzanne Hu hes 4. Discussion and Consideration of Pleasant Run Trail Opportunities 5. Discussion and Consideration of Fee Structure at Reagan Park for the Baseball/Softball Practice Fields 6• Recreation, Athletics, Tennis and Seniors' Reports 7. Park Operations and Capital Improvement Status Reports 8. Citizen Comments/Presentations Regarding Items not on the Agenda 9. Adjournment *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall by 5:00 on July 31, 2009: `I"`'^°" GitY of ~ Il~ 7'exa5 PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, July 13, 2009 6:00 p.m. Steve Dalri called the meeting to order at 6:30 p.m. on Monday, July 13, 2009, at the Parks and Recreation Office. ROLL CALL: Steve Dalri, Brian Estridge, Ken Llewellyn, Deena Dendy, Rick Paddock and Nancy Coplen, GCISD Liaison ABSENT: Debby Abitz and Vince Rosen STAFF: Monica Walsh, Director of Parks and Recreation, Wanda Drexel, Administrative Secretary, Sissy White, Recreation Supervisor, Chuck Major, Parks Superintendent, Jennifer Fadden, City Manager and Carol Wollin, City Council 1. Call to Order 2. Approval of May 4, 2009 Parks and Recreation Advisory Board Minutes Rick Paddock moved to approve May 4, 2009 Parks and Recreation Advisory Board minutes. Deena Dendy seconded the motion. The vote was unanimous. 3. Introduction of City Manager Monica Walsh, Parks and Recreation Director, introduced Jennifer Fadden, City Manager. 4. Discussion and Consideration of Parks Tomorrow Fund Monica Walsh, Parks and Recreation Director, presented an overview of the Colleyville Tomorrow Fund for Parks. She stated that the total available for Parks Tomorrow Fund is $1,606,091. She explained that earlier in the year staff presented all Tomorrow Fund potential projects as well as scoring criteria to rank the projects to City Council. City Council approved the process and staff went through the process for ranking the projects. A spreadsheet was then passed out to the Parks and Recreation Advisory Board with the results of the rankings. After discussion, Rick Paddock made a motion to appropriate $650,000 to be placed into consideration for the highest priorities deemed by staff. There wasn't a second so he withdrew his motion. After further discussion, Rick Paddock made a motion to recommend that $650,000 be appropriated out of the Parks Tomorrow Fund for projects that have been prioritized by the Parks and Recreation Staff. Deena Dendy seconded the motion. The motion passed. Parks and Recreation Advisory Board July 13, 2009 Page 2 of 2 5. Recreation, Athletics Tennis and Seniors' Reports Sissy White, Recreation Supervisor, presented a report on the ongoing programs. 6. Park Operations and Capital Improvement Status Reports Monica Walsh, Parks and Recreation Director, presented a status report on current projects. 7. Citizen Comments/Presentations Regarding Items not on the Agenda None 8. Adjournment Brian Estridge moved to adjourn at 8:00 p.m. Ken Llewellyn seconded the motion. The vote was unanimous. Respectfully submitted and approved: Wanda Drexel, Administrative Assistant !~~ CITY OF COLLEYVILLE PARKS AND RECREATION Meeting Agenda # 08/03/09 3 Department: Parks and Recreation Introduction of Parks and Recreation Advisory Board Member Subject: Introduction of Parks and Recreation Advisory Board member, Suzanne Hughes. ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation APPL.tcATlot«1 i~dR APi}GiN"TM~NT >roR CITY CoUt~lCii. 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E mail Address: ~% tli.{'~i'I(?~''~S ~ -~-~~ , ~~ r . ,~~ i"ax: ,~=~ ~ ~ . ~:.s~,d ' `~ ~ iCrrorntledge, experience or education appt'scable to Hoard, camtrrissan car Committee tune#ion: ~~.r~jY'~ ,~ ~~_ l~'~1 t~.~a~-~. ~'G~f~~;,n'~~e ~ ~~~~ J~~i_ ~~ ~F~k:l'"S ~.r7r.~. ~~~ ~~~ c c3-(-`-~,~~ ~a~- ~' ~-~- alc;.f l' ~rit~:a ~~-_c^u-r~c.~frr's ._.....~ ~~ ~ Jas ,-j ~ ~ I~i.,l~ s; ~t.~ ~.~..5 ~~~,r~ -i~~ ..l " c~G.rt ~'"€e.K~d::...~7~ '"r7,~.lck.- <:.~r~~'~Z~a.d.r~~'vr, ~ttl~l~~'~'~z ~m.s: sl 4 g r ~.,d .... ,.~...~ .~ . 1~1.L ,. ~ ~ ~ .- ~ r p n.~- nt ~ r ~ .' ~- . ~'t 1 ~ is . ll <, t~. ~7'~i4X'tL%h~ f ~F ~~'. ~.GI ~ FLT b'~ I £~ ~a~ion:,'~'-ty fervice and expenence, civic organizations, in#ere5# in servir-gl: YE,~'C ~I'~,:~ ~~ Please rerfum Complefed epptlcrtfon fo: C1fySe~ct+at~ery, ft)p Nteln Straef, Cofi*yvttte, Taxaa 76031. Offiaa: 8i7.S~73.f#311 1=a~r. 897.503,1139 sinytetonG~cl.cu[feyvitts.br.erar L3cr }fou uns3~tand that attendance anti ac#ive suppar# is reruired for each appointee? ~. S#gnature ~~ ~ .~t~/~ ~ .% ro'~'.. LJ$tP...~„~ l c 4+ t [:rte 1 Qnas positions have= tilled, you must rosppty iar future openings. All information pnarlded to public purauAnt €rs the Texss Pubfic Inforrnatfon Acf. '" CITY OF COLLEYVILLE ~"'" PARKS AND RECREA T/ON Meeting Agenda # 08/03/09 4 • s Department: Parks and Recreation Discussion and Consideration of Pleasant RunTrail Opportunities Subject: Board to discuss trail opportunities concerning the Colleyville Economic Development Capital Improvement Program budget related to the Pleasant Run Trail. There is funding in the proposed Colleyville Economic Development Capital Improvement Program for the Pleasant Run Trail for next year. There are three (3) sections of the trail that are not completed ~ that staff will discuss with the Board. ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ^ Information Only ®Possible City Council Policy Recommendation CITY OF COLLEYVILLE PARKS AND RECREATION Meeting Agenda # 08/03/09 5 Department: Parks and Recreation Subject: Discussion and Consideration of Fee Structure at Reagan Park for the Baseball/Softball Practice Fields Reagan Park athletic fields are used beyond the Youth Sports Association (YSA) seasons so there is a need to implement new fees and policies for that site. Reagan Park athletic fields are reserved by Colleyville Baseball Association (CBA) and Colleyville Girl's Softball Association (CGSA) during their fall and spring seasons for practices. When the fields are not being used by the YSA, they will be available to anyone to use on a first-come first-serve basis during daylight hours. If someone wants to guarantee that they will have the field, they may reserve it for a fee. Staff is recommending the fee for residents be $35 without lights and $50 with lights and non- resident fees be $60 without lights and $100 with lights. This is for a two hour session with the same guidelines in place as reserving practice fields. Colleyville Baseball Association and Colleyville Girl's Softball Association have signed off on this fee scale. Recommendation: Approval ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ^ Information Only ®Possible City Council Policy Recommendation M A CITY OF COLLEYVILLE PARKS AND RECREATION Meeting Agenda # 08/03/09 6 Department: Parks and Recreation Subject: Recreation, Athletics, Tennis and Senior's Reports I. Recreation A. On July 11'h we had our first Hop A' Park event. We had about 10 dogs at McPherson Park, 15 bicycle/tricycle riders at Kimzey Park, 8 superheroes from Sparger Park and appro~amately 60 people joined us to eat free hot dogs. II. Athletics A. The track program advanced 5 qualifiers from their regional meet to the state meet, in San Antonio, July 24-26. B. Premier All-Star camps completed basketball, with 198 participants and volleyball with 68 participants. C. The 14 under girls' softball TAAF tournament did not make this summer due to low enrollment. III. Tennis A. For the month of June, 15 private lessons were offered to youths and adults. B. The first summer session for the Junior Development Program ended with 81 participants and the second summer session has started. Currently we have 45 participants enrolled. III. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month. In July, 230 participants enjoyed the luncheons at the Senior Center. B. In July, the Senior Center had 736 visits with 29 of these visits being class related. ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information only ^ Possible City Council Policy Recommendation CITY OF COLLEYVILLE ''~` PARKS AND RECREATION Meeting Agenda # 08/03/09 7 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTONBELT TRAIL, PHASE II Project Description: Design of Cottonbelt Trail Phase II Consultant: Halff Associates, Inc. Contractor: N/A Status: Bids opened July 8, 2009 Substantial Completion: July 2010 McPHERSON PARK. FINAL PHASE Project Description: McPherson Park, Final Phase Consultant Newman, Jackson Bieberstein, Inc. Contractor: Dean Construction Status: Under construction Substantial Completion: Winter 2010 ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation Page 1 of 2 Parks and Operations Capital Improvement Status Reports Page 2 of 2 2009 Parks and Recreation CIP Projects-7 • Park Master Plan -Consultant selection is underway. • Trails -Pleasant Run completed • McPherson Park Final Phase -update • Webb House Trail - in progress • Cottonbelt Trail Phase II -bids opened on July 8, 2009 • Senior Center Open Space Area -trail complete • Irrigation Monitoring System -completed 2010 Parks and Recreation CIP Projects-7 • Senior Center Open Space Area • LD Lockett Path • Pleasant Run Trail • Webb House Trail • Parks Master Plan • McPherson Park Final Phase • Cottonbelt Trail Phase II City Council: July 7, 2009 Proclamation in recognition of Parks and Recreation Month July 21, 2009 Consideration of appointment to the Parks and Recreation Advisory Board -Suzanne Hughes