HomeMy WebLinkAboutCity Council-Agenda Packets-11/21/2017
City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas
76034
817.503.1000
www.colleyville.com
Tuesday, November 21, 2017
WORKSESSION
5:00 PM
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
WS-1 Recommendations from Colleyville Special Events Ad Hoc Committee
WS-2 2017 Council Priorities Workshop Report
WS-3 Discussion of the STAR (Status, Transparency, Accountability, & Results)
Report
WS-4 Discussion of dates for a Worksession on Land Development Code updates
WS-5 Discussion of the City/Colleyville Area Chamber of Commerce partnership
WS-6 Discussion of the November 21, 2017, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised by
items on the agenda
Section 551.071 - Legal - Consultation with attorney on the following legal
issues requiring consultation with the attorney:
• ILA with FWTA regarding railroad Quiet Zones within the City
• Developer agreements with the Village Owners Association
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
• Glade Road eminent domain cases for Parcels 150 and 159
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities, including:
• Glade Road Project Phases 1B and 2
• City real property and facilities located within the Village at Colleyville
• Acquisition of real property along Highway 26
City Council Agenda November 21, 2017
City of Colleyville Page 2
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Father Samuel William Bakhoum
St. Mary's Coptic Orthodox Church
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4201
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
In recognition of Colleyville's Featured Business of the Month – Rio
Mambo, 5150 Highway 121 - Mayor Richard Newton and Assistant City
Manager Mark Wood
4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-17-4202
4a Approval of the minutes of the regular City Council meeting of
November 7, 2017
4b Approval to purchase an in-car police digital video system from
WatchGuard, in an amount not to exceed $183,535, bid through the
competitive bid process, and authorizing the city manager to execute
all purchasing documents
City Council Agenda November 21, 2017
City of Colleyville Page 3
5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
5a Ordinance O-17-2034
An ordinance amending Sections 3A and 3B of the Water and Sewer
Policy and Procedure manual as contained in the Code of Ordinances of
the City of Colleyville, Texas, adjusting water and wastewater
volumetric rates to pass through changes from the Trinity River
Authority
6. RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-17-4203
A resolution changing July, October, and November 2018 City Council
meetings dates
7. TABLED: RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-17-4171
Consideration of a minor plat for the Stowe Addition, on property
legally described as Tract 2A, Abstract 1692, in the Joseph White
Survey, located at 816 Shelton Drive, Case PC17-005
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
9. REPORTS
Monthly Financial Report - October 2017
All Funds Cash & Investments Report (Phase II - Restrictions)
Quarterly Investment Report for the quarter ended September 30, 2017
Quarterly Performance Management Report
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR NOVEMBER
21, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-
4204
11. ADJOURNMENT
City Council Agenda November 21, 2017
City of Colleyville Page 4
I hereby certify this agenda was posted on City Hall bulletin boards Friday,
November 17, 2017 by 5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at
this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-1 Agenda Date 11/21/2017
Type Worksession
Department Library
Title
Recommendations from Colleyville Special Events Ad Hoc Committee
Strategic Plan
5.2 Support a variety of community events, concerts and celebrations
Explanation
This item is provided as a report to City Council on the recommendations of the
Colleyville Special Events Ad Hoc Committee for Colleyville Special events.
At the February 21, 2017, City Council worksession, staff provided a report on
Colleyville Special Events. Upon conclusion of the presentation, staff sought City
Council direction in planning for the 2017 Special Events: Colleyville Old Tyme Bar-B-
Q; Red, White & Sousa; the Haunted Trail Fest; and the City of Colleyville Christmas
Tree Lighting Celebration.
Following the discussion, City Council indicated support for establishing a Special
Events Ad Hoc Committee to evaluate the four primary Colleyville Special Events, and
directed staff to establish responsibilities for the committee prior to the selection
process.
At the March 21, 2017, City Council worksession, staff provided an update on the
Special Events Ad Hoc Committee, which included a committee charge and committee
member appointment recommendations. The direction from the City Council was to
proceed with the recommendations and for each Councilmember to provide an
appointee to the committee, with the Mayor's appointment serving as the chair.
At the April 18, 2017, City Council meeting, City Council approved Resolution R-17-
4117 (attached) establishing a Special Events Ad Hoc Committee to evaluate the four
primary Colleyville Special Events, and established responsibilities for the committee
prior to the selection process. At the same meeting, each Councilmember provided an
appointee to the committee, with the Mayor's appointment serving as the chair, except
for one Councilmember, who was given an extension to provide an appointee at the
May 2, 2017 City Council meeting. At the May 2, 2017, City Council meeting,
Resolution R-17-4125 (attached) was approved, appointing a member to the Colleyville
Special Events Ad Hoc Committee.
When established, the Special Events Ad Hoc Committee held a series of meetings,
June 28, 2017, August 2, 2017, September 6, 2017, and October 4, 2017. A final
meeting was scheduled on November 1, 2017, but was cancelled due to a lack of
City Council Agenda Briefing
City of Colleyville Page 2
quorum. During the meetings, the Special Events Ad Hoc Committee discussed the
purpose of special events, evaluated the City's current special events and discussed
proposed new events.
At the October 4, 2017, Special Events Ad Hoc Committee meeting, the Committee
discussed and proposed that the following summary of recommendations be forwarded
to City Council for consideration:
Recommend to keep the purpose of special events the same: celebrate
community uniqueness, enhance citywide spirit and pride, promote economic
development, and/or celebrate holidays.
Recommend to keep the City's current special events (Old Tyme Bar-B-Q,
Haunted Trail Fest, Christmas Tree Lighting Celebration) the same. Recommend
to keep Red, White & Sousa as a patriotic event by incorporating flags and other
patriotic decor, but vary the type of music and concert style.
Recommend the addition of Movies in the Village, which would allow the
opportunity to enjoy family-friendly outdoor movies approximately four times a
year.
Recommend the addition of a Farmer's Market on a weekly basis at the City
owned property in the Village at Colleyville, which would provide the opportunity
to purchase produce and other items direct from the vendor, while increasing
traffic in the Village at Colleyville. Recommend the incorporation of occasional
themed events, to complement the Farmer's Market, such as a wine and cheese
tasting, multi-cultural events, dance troupes, vocal artists, etc.
Recommend the addition of an annual Fine Arts Fair, which would allow the
opportunity to showcase the talent of area students and other local artisans.
Recommend the addition of Concerts in the Village which would allow the
opportunity to enjoy a variety of musical styles in an outdoor setting.
Recommend the future consideration of a community parade to celebrate
Independence Day; may need to establish a committee to explore the feasibility
of the addition of a patriotic parade.
Upon conclusion of the presentation, staff is seeking City Council direction in
implementing the recommendations for special events provided by the Colleyville
Special Events Ad Hoc Committee. A proposed Calendar of Special Events for 2018
(attached) is provided for City Council’s consideration and direction.
Attachments
1.Special Events Presentation
2.Resolution R-17-4117
City Council Agenda Briefing
City of Colleyville Page 3
3.Resolution R-17-4125
4.City of Colleyville Calendar of Special Events 2018
Colleyville Special Events
Ad Hoc Committee
Special Events Recommendations
City Council Worksession
November 21, 2017
Special Events - Overview
Ø Overview of Special Events Ad Hoc Committee and
Responsibilities
Ø Special Events Ad Hoc Committee Recommendations
for Special Events
Ø Questions and Discussion
Special Events - Committee
Ø At the February 21, 2017, City Council worksession, staff provided a report on Colleyville
Special Events. Following the discussion, City Council indicated support for establishing a
Special Events Ad Hoc Committee to evaluate the four primary Colleyville Special Events.
Ø At the March 21, 2017, City Council worksession, staff provided an update on the Special
Event Ad Hoc Committee, which included a committee charge and committee member
appointment recommendations.
Ø At the April 18, 2017, City Council meeting, City Council approved Resolution R-17-4117
establishing a Special Events Ad Hoc Committee to evaluate the four primary Colleyville
Special Events. Additionally, each Councilmember provided an appointee to the committee,
with the Mayor's appointment serving as the chair, except for one Councilmember, who was
given an extension to provide an appointee at the May 2, 2017 .
Ø At the May 2, 2017, City Council meeting, City Council approved
Resolution R-17-4125 appointing a member to the Colleyville
Special Events Ad Hoc Committee.
Special Events - Committee
Ø The Special Events Ad Hoc Committee held a series of
meetings: June 28, 2017, August 2, 2017, September
6, 2017, & October 4, 2017
Ø During the meetings, the Special Events Ad Hoc
Committee discussed the purpose of special events,
evaluated the City's current special events and
discussed proposed new events.
Special Events - Recommendations
Ø At the October 4, 2017, Special Events Ad Hoc Committee meeting, the Committee discussed and
proposed that the following summary of recommendations be forwarded to City Council for
consideration:
Recommend to keep the purpose of special events the same: celebrate community uniqueness,
enhance citywide spirit and pride, promote economic development, and/or celebrate holidays.
Recommend to keep the City's current special events (Old Tyme Bar-B-Q,
Haunted Trail Fest, Christmas Tree Lighting Celebration) the same with some
adjustments to Red, White Sousa. Recommend to keep Red, White & Sousa as
a patriotic event by incorporating flags and other patriotic decor, but vary the
type of music and concert style.
Recommend the addition of Movies in the Village, which would allow the
opportunity to enjoy family-friendly outdoor movies approximately four times
a year.
Special Events - Recommendations
Recommend the addition of a Farmer's Market on a weekly basis at the City owned property in the
Village at Colleyville, which would provide the opportunity to purchase produce and other items direct
from the vendor, while increasing traffic in the Village at Colleyville. Recommend the incorporation of
occasional themed events, to complement the Farmer's Market, such as a wine and cheese tasting,
multi-cultural events, dance troupes, vocal artists, etc.
Recommend the addition of an annual Fine Arts Fair, which would allow the opportunity to showcase
the talent of area students and other local artisans.
Recommend the addition of Concerts in the Village which would allow the opportunity to enjoy a
variety of musical styles in an outdoor setting.
Recommend the future consideration of a community parade to
celebrate Independence Day; may need to establish a committee
to explore the feasibility of the addition of a patriotic parade.
Special Events - Recommendations
Ø Staff is seeking City Council direction in implementing the
recommendations for special events provided by the Colleyville Special
Events Ad Hoc Committee.
Ø A proposed Calendar of Special Events for 2018 is provided for City
Council’s consideration and direction.
Questions & Discussion
Date Event Name Location Time Departments Involved
Jan 26 Winter Ball Colleyville Center 7:00 – 9:00 p.m.Recreation
Mar 16 Movies in the Village The Village at Colleyville 8:00 – 10:00 p.m.City Event
Library, Parks, Public Works
Mar TBD Farmer’s Market The Village at Colleyville Saturdays Four Seasons Markets (vendor)
Mar 24 Bunny Brunch Colleyville Center 10:00 a.m. – 12:00 p.m.Recreation & Library
TBD Colleyville Clean Sweep Colleyville Heritage H.S.9:00 – 11:00 a.m.City Manager’s Office
Apr 21 Texas Junior Anglers Colleyville Nature Center 9:00 a.m. – 12:00 p.m.Parks & Recreation
Apr 27-
Apr 28 Old Tyme Bar-B-Q Colleyville Center Friday 6:00 – 11:00 p.m.
Saturday 11:00 a.m. – 6:00 p.m.
City Event
Police, Fire & Public Works
Jun 1 Summer Reading Kickoff Colleyville Library 6:00 – 8:00 p.m.Library
Jun 4-
Jul 28 Summer Reading Program Colleyville Library Library Operating Hours Library
Jun 15 Movies in the Village The Village at Colleyville 8:45 – 10:45 p.m.City Event
Library, Parks, Public Works
Jun 22 Red, White & Sousa Colleyville Center 6:30 – 10:00 p.m.
City Event
Library, Parks, Recreation, Police, Fire
& Public Works
Jul 27 Summer Reading Finale The Village at Colleyville 5:30 - 8:30 p.m.
Library
Parks, Recreation, Police, Fire &
Public Works
Sep 7 Senior Health Fair Senior Center 9:00 - 11:30 a.m.Recreation
Sep 21 Movies in the Village The Village at Colleyville 7:45 – 9:45 p.m.City Event
Library, Parks, Public Works
TBD Fine Arts Fair The Village at Colleyville (to be determined)
Oct 2 National Night Out City Park 6:00 – 9:00 p.m.Police & Fire Depts.
Calendar of Special Events 2018
Oct 20 Haunted Trail Fest Colleyville Nature Center 6:00 – 9:00 p.m.
City Event
Library, Parks, Recreation, Police, Fire
& Public Works
Nov TBD Movies in the Village The Village at Colleyville 6:00 – 8:00 p.m.City Event
Library, Parks, Public Works
Nov 30 Christmas Tree Lighting
Celebration City Hall / Library 5:00 – 8:00 p.m.
City Event
Library, Parks, Recreation, Police, Fire
& Public Works
Dec 12 Senior Holiday Party Senior Center 6:00 – 9:00 p.m.Recreation
Note: Dates for Concerts in the Village will be determined in conjunction with Arts Council Northeast.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-2 Agenda Date 11/21/2017
Type Presentation and Discussion
Department City Manager
Title
2017 Council Priorities Workshop Report
Strategic Plan
6.1 Articulate a compelling vision and direction for the community
Explanation
On September 16, 2017 the City Council held a Priorities Workshop with a facilitator
and senior staff. The purpose of this Workshop was to confirm the updated Strategic
Plan created in January 2017 and revisit strategic focus areas, goals, and objectives to
update those if needed. At the Workshop, the City Council validated the overall
framework of the Strategic Plan, including the Vision, Mission, Goals, and Strategies.
Several new objectives were added, and the Council also prioritized the most important
objectives for the upcoming year.
The attached documents include the (1) background, objectives, and scope of the
September 2017 Workshop and (2) the final results report. These reports were
provided to the City Council for comments and edits, with none received to-date.
The purpose of this agenda item is to provide a final opportunity for discussion and to
formally accept the results report, updating the City's Strategic Plan.
Attachments
1.2017 Priorities Workshop - Background, Objectives, Scope
2.2017 Priorities Workshop - Results Report
0
BACKGROUND,
OBJECTIVES & SCOPE
City Council
Priority-Setting Workshop
1
Background
In early June of 2016, following the election of a new City Council majority, the Mayor, City Council and the senior city staff of the
City of Colleyville conducted a facilitated priority-setting workshop to define and secure consensus around a list of immediate
priorities for the city organization. The agreed-upon 2016 priorities included:
Improve the Comprehensive Plan
Restructure water rates
Accelerate the street capital program
Improve Glade Road design
Provide property tax relief
Ensure fiscal stewardship
Revise the City Charter
Manage SH26 project impacts
Having identified and either completed or achieved significant progress on the implementation on these priority needs, the
Mayor and City Council’s focus next shifted towards the articulation of a long-term strategic vision for the City of Colleyville.
Accordingly, in January of 2017 the City’s elected officials and senior staff members participated in a full -day offsite retreat and
engaged in a wide-ranging dialog their vision for the Colleyville community and the mission, goals, strategies and objectives fo r
the municipal government organization. AGI supported the design and facilitation of this effort.
The principal results of the visioning retreat are summarized in the graphical framework on the following page and included:
The development of updated statements of vision, mission and values.
Identification of a set of six strategic goals for the City organization:
–Operate transparently
–Deliver high-quality core services
–Assure adequate infrastructure
–Enable responsible development
–Safeguard Colleyville’s identity
–Govern effectively.
Definition of 23 individual strategies, consisting of 53 specific operating objectives, needed to support accomplishment of t he
City’s mission.
The City of Colleyville engaged the Azimuth Group, Inc. (“AGI”) to plan and facilitate a planning and
priority-setting workshop for the Mayor, City Council and senior city staff to continue and strengthen
the City’s emphasis on strategic thinking and to gain consensus on specific actions in support of the
City’s vision and mission.
Background, Objectives & Approach … Background
2
The vision implementation framework is a graphical depiction of the City Council’s vision, mission, values
and goals and strategy. It serves as a simple summary of the results of the visioning process and is a useful
guide to support communication of the City Council’s strategic intent.
City of Colleyville Strategic Plan
3
Objectives
The specific objectives established for the planning and priority-setting workshop included:
Reinforce a culture of collaboration, communication and understanding among members of the City Council and senior staff.
Validate and clarify, as necessary, the elements of the strategic vision framework developed in January of this year.
Review progress on the goals established for each of the six strategic focus areas.
Revise the goals, strategies and objectives included in the strategic framework based on progress made and/or emerging areas
of Council concern.
Identify, define and prioritize a set of specific action steps necessary to advance the Council’s vision in the upcoming 2017 -
2018 fiscal year.
Scope of Services
AGI was engaged to complete the following tasks:
Meet with the City Manager, Mayor and others as appropriate to confirm the scope, timing and deliverables of the planning.
Complete individual interviews with each member of the City Council to gain an understanding of their current priorities and
the desired or useful outcomes of the planning workshop from their individual perspectives.
Develop, review and confirm the planning workshop agenda with the Mayor, City Manager and appropriate others to ensure
that the City’s goals and expectations will be fully addressed through the workshop process.
Facilitate a full day planning workshop and document results, findings and conclusions.
Lead and document the results of Council discussions, working to build consensus on the current strategic vision framework,
along with a set of immediate priorities for accomplishment during the coming fiscal year.
Prepare and deliver a written report summarizing the planning workshop results and recommendations for further action.
The Mayor, Council and senior city staff worked collaboratively to accomplish the objectives established
for the 2017 planning and priority-setting workshop.
Background, Objectives & Approach … Objectives & Scope
4
Interview Summary
The following discussion topics and potential priorities were mentioned in the interviews with the Mayor and City Council
members.
Through a series of individual interviews with the Mayor and each member of the City Council, AGI
developed a preliminary understanding of some of the key issues to address during the workshop.
Background, Objectives & Approach … Pre-Workshop Interview Summary
Specific priorities to discuss should include:
•Improved public communication including social
media, improved city website and a formalized
communication strategy
•Significant progress on economic development
•Completion of the land development code
update
•City-initiated zoning of selected high-density
residential areas
•Consideration of Federal-level remedies for
TexRail
•Improved sequencing / planning of capital
projects, especially roadway project, to balance
aggressiveness against neighborhood disruption.
•Updated sidewalk and pavement standards
•Strengthening public safety and other core
services
•Driving cost efficiencies into city government
•Ensuring the long-term solvency of the Water &
Sewer fund
•Improvements and expansions to the parks and
trails system to promote connectivity within the
city and to the larger region
General areas of interest
•Spend some time looking back and re-cap what
has happened over the last year and a half (since
the first priority-setting workshop)
•Review the strategic focus areas (goals)
established in the January visioning workshop for
their continued relevancy
•Provide Council members an opportunity to state
and discuss their individual, personal objectives
and to then move towards the development of
consensus
•Some feel that the Council has already set an
ambitious agenda and that it is important that
“we finish what we have started” before taking
on much more
•An opportunity exists to improve the alignment
of City Council priorities and expectations with
those of the various boards and committees,
especially Planning & Zoning and the Park Board.
5
The workshop agenda included a full day of individual and collective thinking and discussion activities
designed to promote dialog, mutual understanding and shared commitment to the workshop results.
Background, Objectives & Approach … Workshop Agenda
Time Activity Participants
8:00 – 8:15 Participants Assemble / Continental Breakfast All
8:15 – 8:20 Welcome/Introductions Mayor
8:20 – 8:30 Workshop Background & Purpose Facilitator
8:30 – 9:00 Council Member Histories City Council
(Why are we here? Council members share their personal motivations for
seeking office and their aspirations for the community.)
9:00 – 9:30 Progress Update All
(Review and discuss the current status of the 2016
City Council priorities and long-term objectives.)
9:30 – 10:15 Individual Council Priorities for 2017-2018 City Council
(For each Council member, what specific priorities are the
most important for accomplishment in the upcoming fiscal
year?)
10:15 – 10:30 Break
10:30 – 12:00 Vision Implementation Framework Validation All
(Are the current vision, mission, values and six strategic
focus areas still appropriate? If not, what changes are needed?)
12:00 – 12:45 Lunch
12:45 – 2:30 Goal Prioritization Facilitator / All
2:30 – 3:30 Action Planning All
3:30 Closing Remarks / Adjourn Mayor
With the exception of the final action planning step, which was postponed for a lack of time to complete, all of the
above tasks were accomplished.
2017 City Council
Priority -Setting Workshop
Summary of Results
strategic solutions for public leaders
September 16, 2017
1
Having validated the overall framework of the Colleyville Strategic Plan, including the vision, mission, goals
and strategies, and having documented a set of potential new objectives, the Council prioritized the most
important objectives for the coming year. Several of these objectives represent “emerging priorities” and
are not intended to replace prior priorities that are still in progress.
High-Priority Objectives …
Strategy High-Priority Objectives
1.4 –Communicate thoroughly and
strategically
•Implement an updated and enhanced City of Colleyville website
(existing objective)
2.4 –Demonstrate stewardship of public
resources
•Justify tax revenues in excess of the legal effective tax rate
(new objective)
4.1 –Protect Colleyville’s semi-rural
residential character
•Complete a review and update of the City’s Land Development Code
(existing objective)
•Explore feasible policies for rezoning high density residential areas
(new objective)
4.2 –Encourage compatible commercial
growth
•Develop an action plan for commercial development
(new objective)
4.3 –Adopt best-practice planning and
development processes that maintain
Colleyville standards
•Restructure P&Z processes to improve effectiveness
(new objective)
5.1 –Create and sustain an identifiable
Colleyville brand
•Undertake an evaluation of the city’s existing branding standards
(existing objective)
5.3 –Provide attractive, facilities for leisure
and recreation
•Evaluate the feasibility of building a new multi-purpose community
center
(existing objective)
2
UPDATED STRATEGIC PLAN
City Council
Priority-Setting Workshop
3
The City Council confirmed the continued validity of the over-arching framework of the Colleyville Strategic
Plan developed in January of 2017.
Updated Strategic Plan …
4
Within the overall strategic framework, the Council reviewed, updated, augmented and prioritized the
detailed operating objectives supporting accomplishment of the six strategic goals and 23 specific
strategies.
Updated Strategic Plan …
Goal 1: Operate Transparently
Strategies Objectives
1.1 –Actively involve and
engage stakeholders
Complete
•Revise the City Charter
Ongoing
•Provide opportunities for citizen engagement and service on boards and committees
1.2 –Develop future
community leaders
Ongoing
•Create a Colleyville Citizens Academy
•Work to develop a pipeline of community leaders while preserving institutional knowledge
1.3 –Assure convenient
access to public information
Complete
•Provide open, mobile, 24x7 access to financial data including the implementation of OpenGov
software
•Revise the purchasing policy to strengthen conflict of interest and disclosure provisions
Ongoing
•Fully implement and use the reporting capabilities of the financial software
New
•Review and update document retention policies and processes
•Provide “push notifications” to web links for meeting agendas and packets
•Provide QR coding on zoning notification signs
1.4 –Communicate
thoroughly and strategically
Complete
•Develop a formal communications strategy
Ongoing
•Implement an updated and enhanced City of Colleyville website
•Establish the City as a trusted clearinghouse for factual information
New
•Expand the radius of required zoning notifications
5
Updated Strategic Plan … (continued)
Goal 2: Deliver High Quality Core Services
Strategies Objectives
2.1 –Provide responsive,
efficient city services
Ongoing
•Align the City’s performance management process and tools to address the Council’s strategic
priorities
2.2 –Recruit and retain a
highly qualified workforce
Ongoing
•Assure adequate staffing level in strategic departments
•Provide opportunities for the professional development and growth of City staff
•Implement the recommendations of the Classification and Compensation Committee
2.3 –Effectively leverage
information technology
Complete
•Implement an electronic City Council voting system
Ongoing
•Complete the development of a city-owned fiber network
2.4 –Demonstrate
stewardship of public
resources
Complete
•Restructure water rates
•Provide property tax relief
Ongoing
•Reduce reliance on regional utility partners (e.g. water reuse)
New
•Justify tax revenues in excess of the legal effective tax rate
•Develop CIP plan for the TIF district revenue
6
Updated Strategic Plan … (continued)
Goal 3: Assure Adequate Infrastructure
Strategies Objectives
3.1 –Upgrade the condition
of major roads and
neighborhood streets
Complete
•Accelerate the street capital program
•Manage SH26 project impacts
•Improve the Glade Road design
Ongoing
•Update the City’s pavement condition assessment
•Articulate a methodology for prioritization of street projects
3.2 –Ensure regular
replacement of water and
wastewater facilities
Ongoing
•Initiate a process to clearly define long-term infrastructure funding options
•Fund needed water and wastewater system updates and maintenance
3.3 –Mitigate stormwater
runoff and flooding risks
Ongoing
•Update the stormwater drainage master plan
•Prioritize needed stormwater projects
•Identify funding source(s) for stormwater drainage capital projects
3.4 –Thoroughly plan for
future capital investments
and associated costs
Ongoing
•Annually review and update the five year Capital Improvement Program
•Identify and plan for the long-term improvements to maintenance and support facilities (e.g. public
works and parks service centers, public safety, etc.)
7
Updated Strategic Plan … (continued)
Goal 4: Enable Responsible Development
Strategies Objectives
4.1 –Protect Colleyville’s
semi-rural residential
character
Complete
•Improve the Comprehensive Plan
Ongoing
•Complete a review and update of the City’s Land Development Code
New
•Explore feasible policies for the city-initiated rezoning of high density residential areas
4.2 –Encourage compatible
commercial growth
Complete
•Prepare an economic development strategy
Ongoing
•Attract small corporate headquarters, office campus and supporting retail and restaurant
development
•Encourage the development of unique and inviting public spaces
•Create public/private partnerships for economic development
New
•Develop an action plan for commercial development
4.3 –Adopt best-practice
planning and development
processes that maintain
Colleyville standards
Ongoing
•Review and update the 2014 development process review report recommendations
•Restructure Planning & Zoning process to improve effectiveness
8
Updated Strategic Plan … (continued)
Goal 5: Safeguard Colleyville’s Identity
Strategies Objectives
5.1 –Create and sustain an
identifiable Colleyville brand
Ongoing
•Undertake an evaluation of the city’s existing branding standards
•Develop any additional brand standards the Council may direct
5.2 –Support a variety of
events, concerts and
celebrations
Ongoing
•Plan for new park development
•Evaluate all existing community events and update and augment them as appropriate
5.3 –Provide attractive,
facilities for leisure and
recreation
Ongoing
•Evaluate the feasibility of building a new multi-purpose community center
•Finalize and implement the master parks and trails plan
New
•Develop a sidewalk policy and implementation plan
5.4 –Actively seek public-
private partnerships
Ongoing
•Explore future opportunities to use hotel occupancy taxes to fund initiatives
9
Updated Strategic Plan … (continued)
Goal 6: Govern Effectively
Strategies Objectives
6.1 –Articulate a compelling
vision and direction for the
community
Ongoing
•Periodically review and update the Colleyville vision, mission, goals, strategies and objectives
•Establish annual operating and budget priorities consistent with the overall vision
6.2 –Establish and enforce a
culture of mutual trust and
respect
Ongoing
•Define and document ground rules for Council / staff relations
•Establish and document ground rules for staff support and assistance to appointed committees
New
•Sponsor an annual staff and volunteer recognition event
6.3 –Ensure the clarity of
City Council and staff roles
and responsibilities
Ongoing
•Provide periodic governance orientation and training for Council, staff, boards and committees
•Expect staff to provide professional, non-political advice and opinions to policy makers
•Provide periodic City Council “policy 101” workshops and orientations to the City’s practices,
processes and programs
New
•Amend City Council rules and procedures to require City Council orientation, training and vision
worksession within 60 days of seating a new City Council
6.4 –Foster our shared
values •Implement the updated values throughout the organization
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-3 Agenda Date 11/21/2017
Type Presentation and Discussion
Department City Manager
Title
Discussion of the STAR (Status, Transparency, Accountability, & Results) Report
Strategic Plan
1.4 Communicate thoroughly and strategically
6.1 Articulate a compelling vision and direction for the community
Explanation
Beginning in June 2015, the quarterly performance management report was expanded
to include a current STAR (Status, Transparency, Accountability, & Results) report. This
tool serves as a component of the City's Strategic Management System, to track the
status of various projects or initiatives.
At the September 2017 City Council Priorities Worksession, the City Council and City
staff discussed streamlining the STAR report to make it easier to understand and a
more useful tool. The City Council identified that the priority for the STAR report is to
provide a snapshot of the status of the Council's goals and objectives. Staff has
prepared an updated format and incorporated the new objectives added at the
September 2017 Visioning Worksession into the report. This agenda item provides an
opportunity to review the updated report and receive feedback from the City Council
on any preferred changes.
Attachments
1.STAR Report- November 2017
STAR Report
Status * Transparency * Accountability * Results 11/13/2017
City Manager's Office
Strategies Status Objectives
Goal: Operate Transparently
1.1 – Actively involve and engage stakeholders Complete Revise the City Charter
Ongoing Provide opportunities for citizen engagement and service on boards and committees
1.2 – Develop future community leaders Ongoing Create a Colleyville Citizens Academy
Ongoing Work to develop a pipeline of community leaders while preserving institutional knowledge
1.3 – Assure convenient access to public information Complete Provide open, mobile, 24x7 access to financial data including the implementation of OpenGov software
Complete Revise the purchasing policy to strengthen conflict of interest and disclosure provisions
Ongoing Fully implement and use the reporting capabilities of the financial software
New Review and update document retention policies and processes
New Provide "push notifications" to web links for meeting agendas and packets
New Provide QR coding on zoning notification signs
1.4 – Communicate thoroughly and strategically Complete Develop a formal communications strategy
Ongoing Establish the City as a trusted clearinghouse for factual information
Ongoing Implement an updated and enhanced City of Colleyville website
New Expand the radius of required zoning notifications
Goal: Deliver High Quality Core Services
2.1 – Provide responsive, efficient city services Ongoing Align the City’s performance management process and tools to address the Council’s strategic
priorities
2.2 – Recruit and retain a highly qualified workforce Complete Implement the recommendations of the Classification and Compensation Committee
Ongoing Assure adequate staffing level in strategic departments
Ongoing Provide opportunities for the professional development and growth of City staff
2.3 – Effectively leverage information technology Complete Implement an electronic City Council voting system
Ongoing Complete the development of a city-owned fiber network
2.4 – Demonstrate stewardship of public resources Complete Restructure water rates
Complete Provide property tax relief
Ongoing Reduce reliance on regional utility partners (e.g. water reuse)
New Justify tax revenues in excess of the legal effective tax rate
New Develop CIP plan for the TIF district revenue
Goal: Assure Adequate Infrastructure
3.1 – Upgrade the condition of major roads and
neighborhood streets
Complete Update the City’s pavement condition assessment
Complete Manage SH26 project impacts
Complete Improve the Glade Road design
Complete Accelerate the street capital program
Ongoing Articulate a methodology for prioritization of street projects
3.2 – Ensure regular replacement of water and
wastewater facilities
Ongoing Initiate a process to clearly define long-term infrastructure funding options
Ongoing Fund needed water and wastewater system updates and maintenance
3.3 – Mitigate stormwater runoff and flooding risks Ongoing Update the stormwater drainage master plan
Ongoing Prioritize needed stormwater projects
Ongoing Identify funding source(s) for stormwater drainage capital projects
3.4 – Thoroughly plan for future capital investments
and associated costs
Ongoing Annually review and update the five year Capital Improvement Program
Ongoing Identify and plan for the long-term improvements to maintenance and support facilities (e.g. public
works and parks service centers, public safety, etc.)
Goal: Enable Responsible Development
4.1 – Protect Colleyville’s semi-rural residential
character
Complete Improve the Comprehensive Plan
Ongoing Complete a review and update of the City’s Land Development Code
New Explore feasible policies for the city-initiated rezoning of high density residential areas
4.2 – Encourage compatible commercial growth Complete Prepare an economic development strategy
Ongoing Attract small corporate headquarters, office campus and supporting retail and restaurant development
Ongoing Encourage the development of unique and inviting public spaces
Ongoing Create public/private partnerships for economic development
New Develop an action plan for commercial development
4.3 – Adopt best-practice planning and development
processes that maintain Colleyville standards
Ongoing Review and update the 2014 development process review report recommendations
New Restructure Planning & Zoning process to improve effectiveness
Status Update: Strategic Plan Goals, Strategies, and Objectives
STAR Report
Status * Transparency * Accountability * Results 11/13/2017
City Manager's Office
Goal: Safeguard Colleyville's Identity
5.1 – Create and sustain an identifiable Colleyville
brand
Ongoing Undertake an evaluation of the city’s existing branding standards
Ongoing Develop any additional brand standards the Council may direct
5.2 – Support a variety of events, concerts and
celebrations
Ongoing Plan for new park development
Ongoing Evaluate all existing community events and update and augment them as appropriate
5.3 – Provide attractive, facilities for leisure and
recreation
Ongoing Evaluate the feasibility of building a new multi-purpose community center
Ongoing Finalize and implement the master parks and trails plan
New Develop a sidewalk policy and implementation plan
5.4 – Actively seek public-private partnerships Ongoing Explore future opportunities to use hotel occupancy taxes to fund initiatives
Goal: Govern Effectively
6.1 – Articulate a compelling vision and direction for
the community
Ongoing Periodically review and update the Colleyville vision, mission, goals, strategies and objectives
Ongoing Establish annual operating and budget priorities consistent with the overall vision
6.2 – Establish and enforce a culture of mutual trust
and respect
Ongoing Define and document ground rules for Council / staff relations
Ongoing Establish and document ground rules for staff support and assistance to appointed committees
New Sponsor an annual staff and volunteer recognition event
6.3 – Ensure the clarity of City Council and staff roles
and responsibilities
Ongoing Provide periodic governance orientation and training for Council, staff, boards and committees
Ongoing Expect staff to provide professional, non-political advice and opinions to policy makers
Ongoing Provide periodic City Council “policy 101” workshops and orientations to the City’s practices,
processes and programs
New Amend City Council rules and procedures to require City Council orientation, training and vision
worksession within 60 days of seating a new City Council
6.4 – Foster our shared values Ongoing Implement the updated values throughout the organization
Worksession Agenda Item Date Responsible Department
Recommendations from Special Events Committee 11/21/2017 Library & Recreation
Discussion of dates for Worksession on LDC updates 11/21/2017 Community Development
STAR (Status, Transparency, Accountability &
Results) Report Update
11/21/2017 City Manager's Office
2017 Council Priorities Workshop Report 11/21/2017 City Manager's Office
Discussion of the City/Colleyville Area Chamber of
Commerce partnership
11/21/2017 City Council
Council Rules of Procedure 12/5/2017 City Secretary's Office
Discussion of Farmers Market 12/5/2017 Economic Development
Discussion of commercial fence standards 12/5/2017 Community Development
Project update on McDonwell and Westcoat 12/19/2017 Public Works
Discussion of Hotel Occupancy Tax uses TBD Finance/City Manager's Office
Upcoming Council Worksession Topics
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-4 Agenda Date 11/21/2017
Type Presentation and Discussion
Department Community Development
Title
Discussion of dates for a Worksession on Land Development Code updates
Strategic Plan
1.4 Communicate thoroughly and strategically
5.1 Create and sustain an identifiable Colleyville brand
Explanation
This item allows the opportunity for City Council to select a worksession meeting date
to discuss the Land Development Code updates in late 2017 or early 2018.
Attachments
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-5 Agenda Date 11/21/2017
Type Worksession
Department City Manager
Title
Discussion of the City/Colleyville Area Chamber of Commerce partnership
Strategic Plan
5.4 Actively seek public/private partnerships
Explanation
Mayor Richard Newton will lead the discussion on a potential City/Colleyville Area
Chamber of Commerce partnership.
Attachments
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-6 Agenda Date 11/21/2017
Type Worksession
Department City Secretary
Title
Discussion of the November 21, 2017, City Council regular agenda items
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 1 Agenda Date 11/21/2017
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by items
on the agenda
Section 551.071 - Legal - Consultation with attorney on the following legal issues
requiring consultation with the attorney:
ILA with FWTA regarding railroad Quiet Zones within the City
Developer agreements with the Village Owners Association
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
Glade Road eminent domain cases for Parcels 150 and 159
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value
of real property for City facilities, including:
Glade Road Project Phases 1B and 2
City real property and facilities located within the Village at Colleyville
Acquisition of real property along Highway 26
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate the
offer of a financial or other incentive to a business prospect
Attachments
RESOLUTION R-17-4201
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF
NOVEMBER 21, 2017
WHEREAS,following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS
THE 21 ST DAY OF NOVEMBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3 Agenda Date 11/21/2017
Type Announcements, Proclamations, and Presentations
Department Economic Development
Title
In recognition of Colleyville's Featured Business of the Month – Rio Mambo, 5150
Highway 121 - Mayor Richard Newton and Assistant City Manager Mark Wood
Attachments
RESOLUTION R-17-4202
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
NOVEMBER 21, 2017
WHEREAS,City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a.Approval of the minutes of the regular City Council
meeting of November 7, 2017
b.Approval to purchase an in-car police digital video system
from WatchGuard, in an amount not to exceed $183,535,
bid through the competitive bid process, and authorizing
the city manager to execute all purchasing documents
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS
THE 21ST DAY OF NOVEMBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, November 7, 2017 Council Chambers
Mayor Richard Newton called the Colleyville City Council Worksession to order on
Tuesday, November 7, 2017, at 5:00 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen
and Mike Taylor.
Also Present: City Manager Jerry Ducay, Assistant City Manager Mark Wood,
Assistant City Manager Adrienne Lothery, Director of Public Safety Police Chief
Mike Holder, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Chief
Financial Officer Shereen Gendy, Human Resources Director Rachel Huitt, Public
Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development
Director Ben Bryner, Library and Special Events Director Mary Rodne, Accounting
Manager Karen Hines, Parks Manager Heather Dowell, Marketing Coordinator
Dustin Dangli, Information Services Manager Chris Pena, City Attorney Whitt
Wyatt, and City Secretary Christine Loven.
WS-1 Discussion and presentation on the Glade Road Project
Public Works Director Jeremy Hutt presented this item and briefed the City
Council.
Councilmember Dodson asked if 2A and 1B were combined, would they be able to
be completed quicker. Director Hutt stated no, because the delay is the franchise
utilities and timelines for moving the utilities during construction.
Councilmember Wheat asked if the $55,000 maintenance plan would be a two
year fix. Director Hutt concurred.
Mayor Pro Tem Lindamood asked if Director Hutt wanted direction today. Director
Hutt concurred he would so they can budget and move forward if it is the direction
of the City Council.
Mayor Newton asked what a break-fix would involve. Director Hutt said it is
responsive, not proactive. Meaning each time pot holes develop, Public Works
would go out and repair the pot holes.
Mayor Pro Tem Lindamood suggested the City move forward with an overlay
program and at the same time lay the sidewalks between the two Barrons Roads
as it is going to be a year and a half to two years before we begin Glade Road.
City of Colleyville Page 2
City Council Minutes - DRAFT November 7, 2017
Mayor Pro Tem Lindamood stated we could pay for it from the savings in the
Montclair resurfacing done by Tarrant County.
Mayor Newton stated the plan is to place the Montclair savings in the maintenance
plan which would include this Glade overlay if the City Council decides to proceed
with it. Director Hutt stated the reason the sidewalk is not installed between
Barrons Road and Barrons Court is due to right-of-way acquisition not being in
place.
Mayor Newton clarified the decision to be made currently is if the City Council
wants to spend $55,000 to perform an overlay that will be a short term fix until
Glade is reconstructed.
Councilmember Taylor stated he does not like spending the money, but it will
provide a two year solution.
There was general discussion regarding other alternatives to the overlay and
funding.
City Council directed staff to move forward with a maintenance overlay for the
section of Glade Road from Bedford Road to Bluebonnet Drive.
WS-2 Discussion of masonry wall requirements
Community Development Director Ben Bryner presented proposed land
development code changes for fence requirements for the special case of
commercial adjacent to residential areas that are master planned for commercial.
Mayor Newton stated he wants to be protective of residences next to a
commercial use. He does not want fencing requirements established simply to be
financially attractive for the commercial property and not attractive to residential.
Mayor Newton said if we allow a wood fence instead of a masonry fence, wood
does not last, becomes unattractive, and the owners of a fence must be
responsible for the maintenance.
Director Bryner stated fence standards and maintenance are provided for in the
Land Development Code.
The Mayor and Councilmembers discussed fencing standards, metal posts,
composite fencing, and the ability to enforce the standards.
The Mayor and City Council directed staff to continue investigating standards
which would address fencing along commercial and residential for a future
discussion with the City Council.
City of Colleyville Page 3
City Council Minutes - DRAFT November 7, 2017
WS-3 Presentation and discussion of the Water and Wastewater Rate Advisory
Committee recommendations
Water and Wastewater Rate Advisory Committee Chair Susan Mathisen presented
this item and briefed the City Council.
Mayor Newton stated he likes the transparency of the new utility bill and
appreciates the work of the committee.
Councilmember Coplen asked what happens in 2022, the current projection shows
zero. Chairman Mathisen stated that the committee did not consider water impact
fees or the projects funded by water impact fees. In the year 2022 the CIP only
has water impact fee funded projects and so are shown to be zero in this analysis.
Assistant City Manager Adrienne Lothery stated this is a five year plan and will
continue to be reviewed and is a moving projection. The plan indicates
projections to year five from today, progressively we will be adding to reserves,
but not projecting past year five.
Mayor Newton stated he feels the fund balances shown in the presentation are
conservative and most likely will be higher than shown. City Council agreed.
Mayor Newton expressed his appreciation for the work of the committee and staff
and stated an ordinance will be brought forward to implement the
recommendations of the committee.
WS-4 Presentation and discussion of wraps on City vehicles
In the interest of time, City Council did not view the presentation prepared for this
item, however, staff was directed to move forward with vehicle wraps for Public
Works vehicles.
WS-5 Discussion of the 2018 City Council meeting dates
There was no discussion of this item.
WS-6 Discussion of the City/Colleyville Area Chamber of Commerce partnership
There was no discussion of this item.
WS-7 Discussion of the November 7, 2017, City Council regular agenda items
There was no discussion of this item.
Mayor Newton adjourned the worksession at 6:32 p.m.
City of Colleyville Page 4
City Council Minutes - DRAFT November 7, 2017
Mayor Newton called the Executive Session to order at 6:33 p.m. and called the
roll.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen
and Mike Taylor
1.EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by items on the agenda
Section 551.071 - Legal - Consultation with attorney on the following legal
issues requiring consultation with the attorney:
ILA with FWTA regarding railroad Quiet Zones within the City
Developer agreements with the Village Owners Association
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
Jane Doe v. City of Colleyville
Lincoln, et. al., v. City of Colleyville, et. al.
Haworth v. City of Colleyville
Glade Road eminent domain cases for Parcels 150 and 159
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities, including:
Glade Road Project Phases 1B and 2
City real property and facilities located within the Village at Colleyville
Acquisition of real property along Highway 26
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Newton explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, and Section 551.087, Economic Development. He
further explained there would be no decisions made or action taken during this
time. Executive Session was adjourned at 7:21 p.m.
City of Colleyville Page 5
City Council Minutes - DRAFT November 7, 2017
The regular meeting of the Colleyville City Council was called to order by Mayor
Newton at 7:32 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen
and Mike Taylor.
Also Present: City Manager Jerry Ducay, Assistant City Manager Mark Wood,
Assistant City Manager Adrienne Lothery, Director of Public Safety Police Chief
Mike Holder, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Chief
Financial Officer Shereen Gendy, Human Resources Director Rachel Huitt, Public
Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development
Director Ben Bryner, Library and Special Events Director Mary Rodne, Accounting
Manager Karen Hines, Parks Manager Heather Dowell, Marketing Coordinator
Dustin Dangli, Information Services Manager Chris Pena, City Attorney Whitt
Wyatt, and City Secretary Christine Loven.
INVOCATION: Pastor Josh Anderson, Colleyville Presbyterian
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2.EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4197
Mayor Newton read Resolution R-17-4197 in its entirety.
Mayor Newton opened the public hearing at 7:37 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 7:37 p.m.
Councilmember Wheat made a motion to approve Resolution R-17-4197.
Councilmember Dodson seconded the motion.
The motion carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
City of Colleyville Page 6
City Council Minutes - DRAFT November 7, 2017
Councilmember Dodson encouraged everyone to participate in a Veteran’s Day
recognition, noting many local schools have programs on Friday and there are
several community events on Saturday, November 11.
Mayor Pro Tem Lindamood expressed his appreciation for the plantings in front of
City Hall and the library outdoor seating and recognized staff for their efforts.
Proclamation in recognition of Arbor Day in Colleyville - Mayor Richard
Newton and Parks Manager Heather Dowell
Mayor Richard Newton presented Parks Manager Heather Dowell with a resolution
in recognition of Arbor Day in Colleyville on November 4, 2017. Manager Dowell
thanked the Mayor, City Council and community for turning out for the event.
Recognition of City of Colleyville Public Works Department employees and
Mayor Pro Tem Bobby Lindamood – Mayor Richard Newton
Mayor Newton read a proclamation in recognition of the work performed by the
City of Colleyville Public Works Department employees and the efforts of Mayor
Pro Tem Bobby Lindamood when responding to a sewer line repair in October.
4.CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-17-
4198
4a Approval of the minutes of the regular City Council meeting of October
10, 2017
4b Approval of the minutes of the regular City Council meeting of October
17, 2017
4c Amending the Fiscal Year 2018-2022 Capital Improvement Program
(CIP)
4d Approval of an engineering services agreement with MSA Professional
Services, Inc., in an amount not to exceed $156,679, for the design of
the intersection improvement project at the McDonwell School Road at
Westcoat Drive intersection, and authorize the city manager to execute
the agreement
Mayor Newton read Resolution R-17-4198 in its entirety.
Assistant City Manager Adrienne Lothery briefed the City Council regarding item
4c.
Public Works Director Jeremy Hutt briefed the City Council regarding item 4d.
City of Colleyville Page 7
City Council Minutes - DRAFT November 7, 2017
Mayor Newton asked Director Hutt for the timeframe. Director Hutt stated the
estimated time frame on the design is six months. Councilmember Taylor asked
staff if a firm had been previously engaged which provided a conceptual design.
Director Hutt stated several years ago a different firm had provided a very high
level assessment, more in-line with an intersection review, which provided several
options, but was not a technical design. Director Hutt stated if the City Council
approves the proposed agreement with MSA Professional Services, they are
approving a contract which will get us to the construction documents.
Councilmember Taylor asked staff if approval of the agreement provides for the
design and construction documents to be complete within six months. Director
Hutt concurred, but noted construction will not occur in six months.
Councilmember Dodson asked staff why the contractor on this project is out of
state. Director Hutt clarified the selection process, stating a Request for
Qualifications was received from 53 firms, every submittal was reviewed, and
several firms were interviewed. While MSA does have offices is other states, they
are a local firm and were selected because of their extensive experience with
roundabout design and implementation.
Mayor Pro Tem Lindamood asked staff if homeowners in the area are aware of the
planning in this area. Director Hutt stated there have been some conversations,
but not in detail as there is nothing concrete to present.
Mayor Pro Tem Lindamood stated he would like us to be mindful of the property
which will be effected and fencing and aesthetics should be included in the design.
Mayor Newton opened the public hearing at 8:11 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 8:11 p.m.
Councilmember Taylor made a motion to approve Resolution R-17-4198,
with a correction to the October 10, 2017 minutes, page 2, noting
Councilmember Taylor requested lighting at the Bidault House, not the
Webb House. Councilmember Nakamura seconded the motion.
The motion carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
5. RESOLUTION(S): READING AND PUBLIC HEARING
5a Resolution R-17-4199
Approval of the Local Street Maintenance Program and adoption of the
FY2018 street project listing
City of Colleyville Page 8
City Council Minutes - DRAFT November 7, 2017
Mayor Newton read Resolution R-17-4199 in its entirety.
Public Works Director Jeremy Hutt presented this item and briefed the City
Council.
Mayor Newton asked staff if Glade Road is an asphalt road. Director Hutt replied
yes. Mayor Newton asked staff if, per the worksession discussion earlier in the
evening, and the agreement to move forward with an overlay for Glade Road,
would there be projects which would have to be removed from the project list before them now,
in this presentation. Director Hutt stated projects could be removed, but they could also be
added. He stated per conversations with Tarrant County, they are interested in performing
some work, although the plan has not been finalized, staff is anticipating a savings which could
be used to fund the Glade Road project.
Mayor Pro Tem Lindamood asked staff if the L.D. Lockett Road project was gone.
Director Hutt replied, the L.D. Lockett Road project is in the Capital Improvement
Plan, not the Local Street Maintenance Plan.
Mayor Newton stated he understands the target is to address those streets with a
55 or below rating, and suggested updates be provided to City Council which track
the maintenance completed and the average Citywide PCI average as maintenance
projects are completed.
Mayor Newton opened the public hearing at 8:27 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 8:27 p.m.
Councilmember Dodson made a motion to approve Resolution R-17-4199.
Mayor Pro Tem Lindamood seconded the motion.
The motion carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
6.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
Kathy Hadley, 204 North Timberline, spoke regarding the need to require
developers to thoroughly clean construction sites so as to leave them clear of nails
and other debris. Ms. Hadley also thanked the City Council and employees for
doing an awesome job and said the spirit of Colleyville is alive and well.
Daniel J. Bennett, 408 Pemberton, White Settlement, introduced himself and
stated he is a candidate for the Tarrant Appraisal District Board of Directors, and
though he is aware Colleyville has nominated a candidate, he is seeking to solicit
City of Colleyville Page 9
City Council Minutes - DRAFT November 7, 2017
some of the votes allowed to Colleyville. Mr. Bennett addressed his concerns with
the current Board and asked for the Council’s consideration of his candidacy.
7.REPORTS
Planning and Zoning Commission Minutes - September 11, 2017
Water and Wastewater Rate Advisory Committee Minutes - October 2, 2017
Water and Wastewater Rate Advisory Committee Minutes - October 16, 2017
There was no discussion of this item.
8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR NOVEMBER
7, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-4200
This resolution was not needed.
9.ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the City Council meeting at 8:37 p.m.
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE 21ST
DAY OF NOVEMBER 2017.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4b Agenda Date 11/21/2017 Number Resolution R-17-4202
Type Resolution
Department Police
Title
Approval to purchase an in-car police digital video system from WatchGuard, in an
amount not to exceed $183,535, bid through the competitive bid process, and
authorizing the city manager to execute all purchasing documents
Strategic Plan
2.1 Provide responsive, efficient city services
2.3 Effectively leverage information technology
Explanation
Reading and Public Hearing
On August 1, 2017, under Ordinance O-17-2018, the Colleyville City Council approved
the fiscal year 2018 Colleyville Crime Control and Prevention District budget that
included $195,000 in funding for a new in-car digital video camera system, including
equipment, software, and a new server. The current L3 camera system is out of date.
The server has outlived its service life and was scheduled to be replaced last year but
was stretched an additional year so that the entire project could be completed at one
time. This would include replacing all in-car cameras, motorcycle cameras, and
cameras at the jail along with associated hardware, software, and a new server. We
have been preparing for this project for several years. On September 23 and
September 30, 2017, the City of Colleyville published the invitation to bid. Through
the competitive bid process, WatchGuard, a proven high technology vendor in this
field, was chosen with a bid of $183,535.
Staff recommends approval to purchase the police video system which includes
installation of all equipment, software, new server, and licensing agreements from
WatchGuard, in the amount of $183,535.
Financial Impact
The bid amount of $183,535 is funded by the Colleyville Crime Control and Prevention
District approved fiscal year 2018 budget. That budget included $195,000 for the
purchase of a new police digital video camera system.
Recommendation
Approve
Attachments
City Council Agenda Briefing 4b
City of Colleyville Page 2
1.WatchGuard Bid
4RE/VISTA Price
Quote
415 Century Parkway • Allen, TX • 75013
Toll Free (800) 605-6734 • Main (972) 423-9777 • Fax (972) 423-9778
www.WatchGuardVideo.com
Page 1 of 3
CUSTOMER:Colleyville Police Department ISSUED: 11/9/2017 10:52 PM
EXPIRATION: 1/1/2018 6:00 AM
Attn: Accounts Payable,
5201 Riverwalk Dr,,
Colleyville,TX,United States,
76034
TOTAL PROJECT ESTIMATED AT:
$183,535.00
ATTENTION:Sgt. C. Tinsman SALES CONTACT: Izzy Valdovino
PHONE: DIRECT:
E-MAIL: E-MAIL: IzzyV@watchguardvideo.com
4RE and VISTA Proposal
Evidence Library 4 Web Software and Licensing
Part Number Detail Qty Direct Discount Total Price
KEY-EL4-SRV-001 Evidence Library 4 Web Server Site License Key 1.00 $1,000.00 $0.00 $1,000.00
KEY-EL4-DEV-001 Evidence Library 4 Web 4RE In-Car Device
License Key 18.00 $150.00 $0.00 $2,700.00
4RE In-Car System and Options
Part Number Detail Qty Direct Discount Total Price
4RE-STD-GPS-RV2
4RE Standard DVR Camera System with
integrated 200GB automotive grade hard drive,
16GB USB removable thumb drive, rear facing
cabin camera, GPS, hardware, cabling and
your choice of mounting bracket.
14.00 $4,795.00 $0.00 $67,130.00
CAM-4RE-PAN-NHD Front Camera, 4RE, HD Panoramic, (Reduced
EMI) 14.00 $200.00 $0.00 $2,800.00
CAB-RIA-100-SRY Radar Interface Cable for Stalker, Y-Cable, 10'
for Stalker DSR Radars 16.00 $75.00 $0.00 $1,200.00
4RE Interview System and Options
Part Number Detail Qty Direct Discount Total Price
4RE-STD-GPS-RV2
4RE Interview Room Camera System. Includes a
microphone, DVR, integrated 200GB
automotive grade hard drive, 16GB USB
removable thumb drive, desktop stand &
cabling, and remote viewing software.
2.00 $5,195.00 $400.00 $9,590.00
INT-AMP-CPL-M2M RCA Coupler, Interview Room, Male to Male 2.00 $5.00 $0.00 $10.00
INT-AMP-CAB-001 Audio Amplifier w/ Pwr Supply, Interview
Room, Line Level (for Cabin Mic) 2.00 $85.00 $0.00 $170.00
4RE Motorcycle System
Part Number Detail Qty Direct Discount Total Price
4RE-64S-GPS-MTR
4RE Motorcycle Camera System. Includes
Waterproof Display, Waterproof standard
definition camera, DVR, integrated 64GB solid
state hard drive, 16GB USB removable thumb
drive, GPS, 900 MHz Hi Fidelity wireless
2.00 $5,295.00 $0.00 $10,590.00
4RE/VISTA Price
Quote
415 Century Parkway • Allen, TX • 75013
Toll Free (800) 605-6734 • Main (972) 423-9777 • Fax (972) 423-9778
www.WatchGuardVideo.com
Page 2 of 3
microphone, hardware, cabling and mounts.
Wireless Video Transfer and Networking Options
Part Number Detail Qty Direct Discount Total Price
4RE-WRL-KIT-101
MikroTik Configured Wireless Kit, 4RE In-Car
802.11n (Radio, Antenna, PoE, 2-10' Ethernet
Cables)
16.00 $200.00 $0.00 $3,200.00
WAP-MIK-CON-802 WiFi Access Point, Configured, MikroTik,
802.11n, 5GHz, Sector 3.00 $250.00 $0.00 $750.00
Microphone Options
Part Number Detail Qty Direct Discount Total Price
MIC-WRL-DTC-400 Hi-Fi Microphone Desktop Charger, includes
cradle and AC power cord. 40.00 $99.00 $0.00 $3,960.00
MIC-WRL-TRN-400 Hi-Fi Microphone Additional/Replacment
Wireless Transmitter. 24.00 $345.00 $0.00 $8,280.00
4RE Hardware Warranties
Part Number Detail Qty Direct Discount Total Price
WAR-4RE-CAR-5TH
5 Year 4RE Hardware and Software
Maintenance Bundle (14 vehicles, 2
motorcycles, and 2 interview rooms) Includes
basic cloud share for 5 years.
18.00 $1,375.00 $0.00 $24,750.00
Software Maintenance and CLOUD-Share
Part Number Detail Qty Direct Discount Total Price
SFW-MNT-EL4-001 Software Maintenance, Evidence Library, 1st
Year (Months 1-12) 18.00 $0.00 $0.00 $0.00
SFW-EL4-CLD-BAS Evidence Library 4 Web CLOUD-SHARE - Basic 18.00 $0.00 $0.00 $0.00
SFW-EL4-CLD-BAS Evidence Library 4 Web CLOUD - SHARE - Basic
for 4RE 90.00 $0.00 $0.00 $0.00
Additional Software and Licensing
Part Number Detail Qty Direct Discount Total Price
WAR-WGR-MNT-ADD Software Maintenance, REDACTIVE(sm), +1
Extended Additional Year 2.00 $785.00 $0.00 $1,570.00
KEY-WGV-RED-001 Software, REDACTIVE(sm), Single Seat License
Key 1.00 $3,995.00 $0.00 $3,995.00
WAR-WGR-MNT-3YR Software Maintenance, REDACTIVE(sm), 3-Year
Bundle (Months 1-36) 1.00 $2,250.00 $0.00 $2,250.00
HDW-4RE-VIS-RED Redactive Tower, Xeon 16 Core, 480GB SSD,
Blu Ray DVDRW, 16GB RAM 1.00 $4,000.00 $0.00 $4,000.00
Server Hardware and Software
Part Number Detail Qty Direct Discount Total Price
HDW-4RE-SRV-201
Server, 4RE, 16 HDD, RAID 6, 3U, 16-35
Concurrent Cars, 5CAL, Gen 3 with 3 years of
warranty
1.00 $8,850.00 $0.00 $8,850.00
HDW-4RE-JBD-012
Storage, JBOD, Nobistor 4RE, 12-bay, 2U,
Includes SAS Cable Gen 3 with 3 years of
warranty.
1.00 $2,575.00 $0.00 $2,575.00
HDW-4RE-HDD-6TB Hard Drive, Server, 6TB, 6GB/s 7,200 RPM,
128MB, Enterprise, 4RE 24.00 $425.00 $0.00 $10,200.00
WatchGuard Video Technical Services
Part Number Detail Qty Direct Discount Total Price
SVC-4RE-ONS-400 4RE System Setup, Configuration, Testing and
Training (WG-TS) 1.00 $2,500.00 $0.00 $2,500.00
4RE/VISTA Price
Quote
415 Century Parkway • Allen, TX • 75013
Toll Free (800) 605-6734 • Main (972) 423-9777 • Fax (972) 423-9778
www.WatchGuardVideo.com
Page 3 of 3
BRK-DV1-MIC-100
Installation/removal of in-car/motorcycle
equipment, access points, and interview
rooms.
1.00 $8,140.00 $0.00 $8,140.00
DV1-AOH-GPS-RFB Server Warranty Year 4 and 5 1.00 $1,175.00 $0.00 $1,175.00
DV1-BMD-GPS-RFB JBOD Warranty Year 4 and 5 1.00 $1,175.00 $0.00 $1,175.00
Shipping and Handling
Part Number Detail Qty Direct Discount Total Price
Freight Shipping/Handling and Processing Charges 1.00 $975.00 $0.00 $975.00
$183,535.00
Total Estimated Tax, may vary from State to State $0.00
Configuration Discounts $800.00
Additional Quote Discount $0.00
Total Amount $183,535.00
NOTE: This is only an estimate for 4RE & VISTA related hardware, software and WG Technical Services. Actual costs related to a
turn-key operation requires more detailed discussion and analysis, which will define actual back-office costs and any costs
associated with configuration, support and installation. Please contact your sales representative for more details.
To accept this quotation, sign, date and return with Purchase Order: _______________________________ DATE: _______________
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5a Agenda Date 11/21/2017 Number Ordinance O-17-2034
Type Ordinance
Department Finance
Title
An ordinance amending Sections 3A and 3B of the Water and Sewer Policy and
Procedure manual as contained in the Code of Ordinances of the City of Colleyville,
Texas, adjusting water and wastewater volumetric rates to pass through changes from
the Trinity River Authority
Strategic Plan
2.1 Provide responsive, efficient city services
Explanation
First Reading and Public Hearing
On November 15, 2016, the City Council approved Ordinance O-16-1996,
implementing the recommendations of the Water and Wastewater Rate Advisory
Committee. This ordinance established a new rate structure in which City operating
costs are recovered through base rates and volumetric rates are set to pass through
the costs charged by the Trinity River Authority (TRA).
The base and volumetric rates are reviewed and updated on an annual basis. The new
base rates are reflected in the bills sent out in October to coincide with the City's fiscal
year while the new volumetric rates are reflected in the bills sent out in January to
coincide with TRA's rate change.
This agenda item provides for formal consideration and approval to amend Sections 3A
and 3B of the Water and Sewer Policy and Procedure manual as contained in the Code
of Ordinances of the City of Colleyville, Texas, to reflect the proposed new pass
through rates to be in effect starting with the January billing for December's usage as
follows:
Water Rates
Staff recommends consideration of lowering the current water volumetric rate from
$4.17 to $3.86
Wastewater Rates
Staff recommends consideration of raising the current wastewater volumetric rate from
$2.31 to $2.81
Financial Impact
City Council Agenda Briefing 5a
City of Colleyville Page 2
Adoption of this ordinance will provide the revenue to recover the costs from TRA.
Recommendation
Approve
Attachments
1.Ordinance O-17-2034
2.Extracts from council worksession 8.8.17 - Proposed Budget Presentation
ORDINANCE O-17-2034
AMENDING SECTION 3 – SERVICE CHARGES OF THE WATER AND
SEWER POLICY AND PROCEDURE MANUAL OF THE CITY OF
COLLEYVILLE, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS,water and wastewater base rates are set to recover the City’s
annual operating costs for the utility system; and
WHEREAS,water and wastewater volumetric rates are set to pass through
costs the City incurs from the Trinity River authority for treated
water and wastewater treatment; and
WHEREAS,the City Council desires to adjust water and wastewater
volumetric rates based on updated costs from the Trinity River
Authority.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT Section 3 – Service Charges of the Water and Sewer Policy
and Procedure Manual of Colleyville, Texas, which is “Appendix
A” of the Colleyville Code be replaced in its entirety to read as
follows:
SECTION 3. – Services Charges
Sec. A. - Water rates.
The following base and volumetric charges shall apply to residential and non-
residential water customers. Base charges for out-of-city customers shall be
$4.00 higher than the charge for in-city customers.
Base charge per month for in-city customers:
Water meters 1 inch or less $13.76
Water meters of 1.5 inches $27.52
Water meters of 2 inches $44.04
Water meters of 3 inches $82.57
Ordinance O-17-2034
Page 2 of 6
Water meters of 4 inches $137.61
Base charge per month for out-of-city customers:
Water meters 1 inch or less $17.76
Water meters of 1.5 inches $31.52
Water meters of 2 inches $48.04
Water meters of 3 inches $86.57
Water meters of 4 inches $141.61
Volumetric charge per 1,000 gallons $3.86
Rates for fire hydrant meters:
The use of fire hydrant meters shall only be allowed within the Colleyville city
limits. The use of the fire hydrant meters shall be limited to a period of no
more than 90 cumulative calendar days. Under special conditions, a customer
may submit a written request to the public works department for use of a fire
hydrant meter for a period longer than 90 cumulative calendar days, subject
to public works director approval. In considering special condition(s), the
public works director shall not consider requests which are necessary to relieve
a self-created or personal hardship, failure of performance by a contractor,
nor for financial reasons. In considering the customer request, the public
works director shall solicit the recommendation of the fire chief and fire
marshal in consideration of the request. Further, the public works director
shall consider alternative means available to the customer. If special
condition(s) are approved by the public works director, in no case shall the
meter be used for more than an additional 30 calendar days. The public works
director may provide a written ruling within 15 working days of receipt of the
customer's written request.
In the event a request for special condition(s) is denied by the public works
director, customer shall, within 14 calendar days, make written appeal to the
city manager of the public works director's decision. The city manager shall
Ordinance O-17-2034
Page 3 of 6
render a written decision within 30 working days of receipt of the customer's
appeal. Such decision by the city manager shall be final and not appealable to
the city council.
For purposes of this section, written communication shall be considered
communication, which is deposited with the United States Postal Service for
delivery.
The user must submit in writing, the location of where the meter will be used
and such meter shall be used exclusively at the location on record with the
city. For purposes of this section, the use of a meter shall be allowed
cumulatively for only one location within an individual subdivision and/or
development.
For a period of 90 cumulative calendar days after a meter is returned and read
by the city, a user shall not be permitted to check out another meter for use
at the same designated location, as defined herein.
The monthly base charge for a fire hydrant meter shall be $50.00. Water
usage for a fire hydrant meter shall be charged the in-city Volumetric Rate per
1,000 gallons of water used.
The customer shall be in possession of and responsible for the meter. The
customer will be responsible for bringing the meter to the public works service
center by the 20th of each month for reading. The customer is required to use
a proper fire hydrant wrench for operation of the fire hydrant. The customer
shall be responsible for any damage and repair, as reasonably determined by
the city, to the fire hydrant or the fire hydrant meter by the use of a temporary
water meter.
The customer will be required to provide for any backflow device necessary to
meet the current city ordinance for protection of the city's drinking water
supply.
The City of Colleyville, Tarrant County, and Texas Department of
Transportation (TxDOT) shall be exempt from the provisions of this policy.
Sec. B. - Sewer rates.
This schedule of rates per month or fraction thereof shall be the basis for
determining charges to all customers for rendering sanitary sewage service,
where the sewage produced by such customer is a normal strength
wastewater (170 mg/l BOD and 260 mg/l suspended solids) and where such
customer is located within the City of Colleyville. The base charge for non-
residential customers shall be $6.00 higher than the charge for residential
customers.
Ordinance O-17-2034
Page 4 of 6
A base charge per month shall be charged as follows:
Residential customers $11.22
Non-residential customers $17.22
A monthly sewer volume charge shall also be charged to all customers as set
forth hereinafter. The sewer volume charge for residential customers will be
based upon the individual customer's average monthly water use during the
months of December, January and February. Where no preceding winter
quarter average is available from records, a volume of 9,000 gallons shall be
used for this volume charge.
The monthly sewer volume charges to commercial and industrial class
customers will be based on total water use each month as measured by
appropriate meters, with the provision that if a customer can show to the
satisfaction of the public works director that a significant portion of the
metered water usage does not enter the sanitary sewers, the customer will be
charged for only that volume entering the sewers, as determined by a method
approved by the director of public works.
Volumetric rate per 1,000 gallons:$2.81
Sec. C. – Capital Projects rates.
The following base charges shall apply to residential and non-residential
customers to provide funding for utility capital projects necessary to maintain
the utility system:
Base charge per month for in-city and out-of-city customers:
Water meters 1 inch or less $1.57
Water meters of 1.5 inches $1.81
Water meters of 2 inches $2.10
Ordinance O-17-2034
Page 5 of 6
Water meters of 3 inches $2.79
Water meters of 4 inches $3.77
Sec. D. – Billing; delinquent penalty.
All charges for services furnished or rendered by the City of Colleyville Utility
Department are due and payable on the date bill is received. If payment is not
received within sixteen days of the billing date a (10%) penalty will be
imposed on the delinquent balance of the current bill for failure to pay by the
due date of the bill.
In the event a Fire hydrant meter is not delivered to the city for reading, a
penalty fee would be imposed as follows:
$100.00 1st missed reading
$200.00 2nd missed reading
$300.00 3rd missed reading
After the third missed reading, the security deposit will be forfeited and the
City of Colleyville will revoke the use of the fire hydrant meter.
Sec. E. – Discontinuance of service, notice; reconnection fee.
1.In the event that any month's charges remain delinquent and unpaid at the
time of a subsequent billing's due date, the user or customer shall receive
a cut-off notice which will be mailed no later than two working days after
the subsequent billing's due date. Services will be disconnected if any
arrearages over 30 days are not paid within six working days of the cut-off
notice. Where service has been discontinued for failure to pay for service
rendered, a charge of $25.00 shall be made for each meter disconnected
before said service shall be restored. In the event the customer requests
reconnection at hours other than 8:00 a.m. to 4:30 p.m., said reconnect
fee shall be increased to $75.00.
Sec. 2.THAT this ordinance will become effective immediately upon
passage.
Ordinance O-17-2034
Page 6 of 6
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 21st day of
November 2017.
The second reading and public hearing being conducted on the 5th day of
December 2017.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 5TH DAY OF DECEMBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Whitt L. Wyatt
City Attorney
Fiscal Year 2018
Proposed Budget
City Council Worksession
August 8, 2017
Water & Wastewater Base Rates
Base rates: fixed monthly charges that are
calculated based on the amount of revenue
necessary to recover the City’s operating costs
Base rates are driven by:
•The Utility Fund’s budget (excluding
projected payments to TRA)
•The number of customers
Opportunity: Consider maintaining the current
base rates (in total) and use the difference to
establish the CIP funding component in the rate
structure
Meter Size Current
rate
Calculated
rate Difference
1" Meter $14.01 $13.76 $0.25
1.5" Meter $28.01 $27.52 $0.49
2" Meter $44.82 $44.04 $0.78
3" Meter $84.04 $82.57 $1.47
4" Meter $140.06 $137.61 $2.45
Projected FY18
Revenues $1,804,923 $1,781,855 $23,067
Water Monthly Base Rates
for in-city customers
Customer Type Current
rate
Calculated
rate Difference
Residential $12.54 $11.22 $1.32
Non-residential*$18.54 $17.22 $1.32
Projected FY18
Revenues $1,447,373 $1,299,007 $148,366 * Continues $6 differential between residential and non-residential customer rate, consistent with
current Ordinance
Wastewater Monthly Base Rates
for in-city customers
Volumetric Rates
•Volumetric rates are pass through charges for the water and wastewater
treatment services provided by TRA (i.e.the City calculates rates to
only bring in what is anticipated to be paid out to TRA)
•The volumetric rate is driven by:
1.TRA’s operating budget (including purchase of raw water from
TRWD)
2.TRA’s debt service requirements
3.Usage -the number of Colleyville’s water and wastewater gallons
treated by TRA
Preliminary Water Volumetric Rates
Volumetric water rate per thousand gallons for in-city customers:
New volumetric water rate calculation:Rate per 1,000
Gallons
TRWD Raw water costs $1.262
Colleyville’s portion of TRA’s Operating Budget $0.889
Add:20% of O&M rate (Billed by TRA to ensure liquidity)$0.430
Subtotal O&M Rate $2.581
Colleyville’s portion of TRA’s Debt Budget $1.208
Add: 5% of Debt service (Based on the City’s historical experience)$0.060
Subtotal Debt Rate $1.269
TOTAL PROJECTED VOLUMETRIC WATER RATE $3.859
Current Rate Preliminary New Rate Difference
$4.17 $3.86 $0.31
Preliminary Wastewater Volumetric Rates
Volumetric wastewater rate per thousand gallons for in-city customers:
New volumetric wastewater rate calculation:Rate per 1,000
Gallons
Colleyville’s portion of TRA’s Operating Budget $0.972
Add:2% of O&M rate (Based on the City’s historical experience)$0.020
Subtotal O&M Rate $0.992
Colleyville’s portion of TRA’s Debt Budget $1.727
Add: 5% of Debt service rate (Based on the City’s historical experience)$0.086
Subtotal Debt Rate $1.813
TOTAL PROJECTED VOLUMETRIC WASTEWATER RATE $2.805
Current Rate Preliminary New Rate Difference
$2.31 $2.81 $0.50
Note: Residential properties are charged based on the winter average
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6a Agenda Date 11/21/2017 Number Resolution R-17-4203
Type Resolution
Department City Secretary
Title
A resolution changing July, October, and November 2018 City Council meetings dates
Strategic Plan
1.4 Communicate thoroughly and strategically
Explanation
Reading and Public Hearing
In accordance with the City Charter, the City Council shall meet regularly at least twice
(2) in every month at such times as a City Council may prescribe by rule. The City
Council Rules of Procedure, 3.1 states: Regular Meetings. The City Council shall meet
in the City Hall on the first and third Tuesday of each month at 7:30 p.m. unless
otherwise officially established by the City Council.
Staff seeks the City Council's consideration of changes to the following regular meeting
dates for 2018.
July: The Fourth of July holiday is on Wednesday, July 4. City Council may consider
changing the date of the first regular meeting of July to Monday, July 2, 2018, to avoid
a conflict should the Tuesday, July 3, 2018, City Council meeting need to continue
beyond midnight, the meeting would not continue into a holiday.
October: The City Council may consider changing the date of the first regular City
Council meeting of October to Monday, October 1 or Wednesday, October 3, 2018, due
to Texas National Night Out occurring on Tuesday, October 2.
November: The City Council may consider changing the date of the first regular City
Council meeting of November to Monday, November 5 or Wednesday, November 7,
2018, due to Election Day being Tuesday, November 6, 2018.
To assist the City Council, staff has listed the additional following dates for 2018 events
which are normally considered when reviewing the City Council meeting calendar.
GCISD Spring Break: March 12-16, 2018
International Council of Shopping Centers Conference: May 20-23, 2018
Texas Municipal League Annual Conference: October 9-12, 2018
With the exception of the first meetings in July, October, and November, the City
City Council Agenda Briefing 6a
City of Colleyville Page 2
Council meeting schedule for 2018 will be as follows:
January: Tuesdays, January 2 and 16, 2018
February: Tuesdays, February 6 and 20, 2018
March: Tuesdays, March 6 and 20, 2018
April: Tuesdays, April 3 and 17, 2018
May: Tuesdays, May 1 and 15, 2018
June: Tuesdays, June 5 and 19, 2018
July: Tuesday, July 17, 2018
August: Tuesdays, August 7 and 21, 2018
September: Tuesdays, September 4 and 18, 2018
October: Tuesday, October 16, 2018
November: Tuesday, November 20, 2018
December: Tuesdays, December 5 and 19, 2018
Based on City Council direction, a formal resolution will be brought forward on the
November 21, 2017 City Council agenda.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Resolution R-17-4203
RESOLUTION R-17-4203
A RESOLUTION CHANGING THE DATE OF THE FIRST REGULAR CITY
COUNCIL MEETING IN JULY, OCTOBER, AND NOVEMBER 2018
WHEREAS,in accordance with the City Charter, and Section 3.1 of the
City Council Rules of Procedure, the City Council shall meet in
the City Hall on the first and third Tuesday of each month at
7:30 p.m. unless otherwise officially established by the City
Council; and
WHEREAS,the first regular City Council meeting of July 3, 2018, occurs
on the eve of the fourth of July holiday; and
WHEREAS,the first regular City Council meeting of October 2, 2018, is
Texas National Night Out; and
WHEREAS,the first regular City Council meeting of November 6, 2018, is
Election Day.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the first regular City Council meeting in July will be held
on July __, 2018.
Sec. 2.THAT the first regular City Council meeting in October will be
held October ___, 2018.
Sec. 3.THAT the first regular City Council meeting in November will
be held November ___, 2018.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ____ NAYS, AND ____ ABSTENTIONS,
THIS THE 21 ST DAY OF NOVEMBER 2018.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
Resolution R-17-4203
Page 2 of 2
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7a Agenda Date 11/21/2017 Number Resolution R-17-4171
Type Resolution
Department Community Development
Title
Consideration of a minor plat for the Stowe Addition, on property legally described as
Tract 2A, Abstract 1692, in the Joseph White Survey, located at 816 Shelton Drive,
Case PC17-005
Strategic Plan
4.1 Protect Colleyville's semi-rural residential character
Explanation
Update: This resolution was tabled at the October 10, 2017 City Council
meeting.
The applicant has amended his request to ask for reduced setbacks from the west and
north property lines only. The requested setbacks are 25 feet from the west property
line and 10 feet from the north property line. The existing AG zoning requires a 40 foot
setback from both the south and east property lines.
The City Council asked that a mailed notice be sent to the surrounding property owners
within 1,500 feet of the subject property. Notices were sent on Thursday, October 26,
2017. No formal responses have been received at this time.
Reading and Public Hearing
Jeff Avery, of Avery Homes, requests approval of a minor plat for the Stowe Addition
on approximately 0.48 acres, located at 816 Shelton Drive. The applicant proposes to
create one lot with the intent to construct a new single-family residence. The applicant
is requesting waivers to lot size, lot dimensions, and the required yard requirements of
the AG-Agricultural zoning district.
Existing Conditions/Background: The subject property is currently unplatted and
undeveloped. Approval of a rezoning request from the AG- Agricultural district to the
R-20 Single Family Residential district was denied by the City Council on June 20,
2017. The minimum yard requirements for the AG zoning district limit the buildable
area.
Lot Dimensions and Setbacks: Per Section 3.24 G, Schedule of District Regulations
in the Land Development Code, the AG-Agricultural district regulations require the
following standards:
City Council Agenda Briefing 7a
City of Colleyville Page 2
Minimum Lot Area: 130,680 square feet
Minimum Lot Width: 200 feet
Minimum Lot Depth: 300 feet
Minimum Front Yard Setback: 40 feet
Minimum Side Yard Setbacks: 25 feet
Minimum Rear Yard Setback: 40 feet
Maximum Lot Coverage: 20 percent
As submitted, the proposed plat does not meet the lot area or lot dimension
requirements of the Land Development Code. The applicant is requesting plat waivers
to match the requirements of the R-20 Single Family Residential district per the
following standards:
Minimum Lot Area: 20,000 square feet
Minimum Lot Width: 100 feet
Minimum Lot Depth: 125 feet
Minimum Front Yard Setback: 30 feet
Minimum Side Yard Setbacks: 10 feet
Minimum Rear Yard Setback: 25 feet
Waiver Requests: The applicant is requesting a waiver to the minimum lot area, lot
dimensions (width and depth), and required yard requirements of the AG-Agricultural
district. The subject property is 105 feet wide and 198 feet long for a total area of 0.48
acres, or 20,792 square feet. The applicant is also requesting the minimum yards to
match the R-20 zoning requirements. The request is for a 30 foot front yard (along
both street frontages), a 25 foot rear yard, and a 10 foot side yard (along the north
property line).
Minor plats are typically approved administratively by City staff. When circumstances
arise requiring a waiver to a specific provision, the Land Development Code explicitly
prescribes the authority to grant such waivers to the City Council. Therefore the
request up for consideration must receive approval from City Council for the plat to be
approved and filed.
Analysis: The lot area and lot dimensions (width and depth) do not meet the
requirements of the AG Agricultural district. Additionally, the minimum yard
requirements would limit the buildable area on the property.
Section 9.7 of the Land Development Code states that the “City may approve a plat
which contains a lot that does not meet the minimum requirements when special
conditions exist.” In this case staff believes there are special conditions. The subject
property is constrained in lot size due to existing developed conditions on adjacent
sides. The lots to the north and west currently have existing residences and limited
setbacks from the property lines. Therefore, acquiring additional land appears to be
City Council Agenda Briefing 7a
City of Colleyville Page 3
unfeasible.
In the same section of the Land Development Code, it also states that the “City may
approve a building line which differs from the zoning requirements when special
conditions exist.” The minimum yard requirements compared to the size of the
property will not allow for an adequate buildable area.
Surrounding Development: The properties to the north and west are zoned AG-
Agricultural and developed with single-family homes. The properties to the south are
zoned R-40 Single Family Residential and also developed with single family homes. The
properties to the east are zoned AG Agricultural and developed with a church and a
school.
Fees: Park Land Dedication fees are required in the amount of $1,802 per residential
lot. Park Land Dedication fees are due prior to filing the plat for record. Impact Fees
are also required per Chapter 13 (Impact Fees) of the Land Development Code and are
due prior to the issuance of a Building Permit.
Tree Preservation: Any future subdivision of the subject property must comply with
Chapter 5 (Tree Preservation) of the Land Development Code. Where any tree is slated
for removal, no site grading, dirt disturbance or new construction may occur on the
property until a Tree Removal Permit has been issued that is associated with an
approved Tree Preservation Plan.
In addition to the requirements for submittal of a Tree Removal Permit and Tree
Preservation Plan, future development on the site must maintain the minimum existing
protected tree canopy coverage as required in Chapter 5.
Sidewalks: Sidewalks are required along both Pleasant Run Road and Shelton Drive
with the construction of any new single-family home.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommended approval of the plat and all requested plat waivers except
for the front yard setback waiver along Pleasant Run Road at their August 14th
meeting by a vote of 5-0.
Staff Recommendation: The proposed minor plat does not meet the requirements of
the Land Development Code. As outlined in this briefing, staff believes special
conditions exist on the subject property which warrant the approval of the waiver
requests. Staff recommends approval.
Financial Impact
There is no financial impact to the City.
Recommendation
City Council Agenda Briefing 7a
City of Colleyville Page 4
Approve
Attachments
1.Aerial Map
2.Zoning Map
3.Future Land Use Map
4.Statement of Planning Objectives
5.Plat Exhibit
6.Buildable Area Exhibits
7.Revised Building Area Exhibits
8.Resolution R-17-4171
COOKS LN
SH EL TO N DR
P L
E A
S A N
T
R U
N
R D
6100
7 0 5
6 0 0 8
809
5912
6200
6014
6114
8 0 1
816
6 0 0 1
8 0 5
8 0 0
8 0 4
5916
6 1 0 5
1100
Aerial Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC17-005 K
Subject Prop erty
816 Shelton Drive
COOKS LN
SH EL TO N DR
P L
E A
S A N
T
R U
N
R D
R-40
R-40
R-20
AG
AG
AG
6100 6008
809
5912
6200
6014
6114
801
816
6001
805
800 804
5916
6105
1100
Zoning Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC17-005 K
Subject Prop erty
816 Shelton Drive
COOKS LN
SH EL TO N DR
P L
E A
S A N
T
R U
N
R D
6100 6008
809
5912
6200
6014
6114
801
816
6001
805
800 804
5916
6105
1100
Future Land Use Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC17-005 K
Subject Prop erty
816 Shelton Drive
Statement of Planning Objectives
Pl
a
t
E
x
h
i
b
i
t
RESOLUTION R-17-4741
APPROVING A MINOR PLAT FOR LOT 1, BLOCK 1,
OF THE STOWE ADDITION
WHEREAS,the Planning and Zoning Commission recommended approval of
the Minor Plat for Lot 1, Block 1, of the Stowe Addition on
September 5, 2017.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the Minor Plat for Lot 1, Block 1, of the Stowe Addition on
approximately 0.48 acres, attached as Exhibit “A" - Plat Exhibit,
is hereby approved, with the following conditions:
a. The requested plat waivers for the lot size and lot dimensions
are approved.
b. The requested plat waivers for the minimum yard
requirements are approved as follows:
1. Side (north) = 10 feet
2. Rear (west) = 25 feet
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 21ST DAY OF NOVEMBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 3, Kathy Wheat Place 6, Mike Taylor
Place 4, George Dodson
ATTEST:CITY OF COLLEYVILLE
Richard NewtonChristine Loven, TRMC
City Secretary Mayor
Exhibit “A” - Plat Exhibit
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number Agenda Date 11/21/2017 Number 9
Type Report
Department Finance
Title
Monthly Financial Report - October 2017
Strategic Plan
1.3 Assure convenient access to public information
1.4 Communicate thoroughly and strategically
2.4 Demonstrate stewardship of public resources
Explanation
General Fund
As of October 31, 2017, the General fund collected $922,887 in revenues and incurred
$1,462,874 in expenditures.
Ad Valorem taxes, franchise fees and sales taxes account for more than 85% of the
General fund’s budgeted revenues.
Ad Valorem Taxes:
The city collected $613,524 out of the $14,322,575 budgeted for ad valorem
taxes, including penalty and interest. The reported revenue is 38% above the
revenue reported for the same period last year.
Franchise Fees Revenue:
The city collected $7,456 out of the $2,070,000 budgeted for franchise fees. The
reported revenue is 16% above the revenue reported for the same period last
year.
Sales Tax Revenue:
The city collected $28,897 out of the $3,800,000 budgeted sales tax revenue.
The reported revenue is 4% above the revenue reported for the same period last
year. The reported amount represents the Mixed Beverage Taxes received in
October. The city receives the sales taxes earned in October in December.
Utility Fund
As of October 31, 2017, the utility fund collected $1,471,177 in revenues and incurred
$1,245,211 in expenditures.
City Council Agenda Briefing
City of Colleyville Page 2
Water and wastewater sales account for more than 98% of the utility fund’s budgeted
revenues.
Water Sales:
The city collected $1,105,370 out of the $11,195,957 budgeted for water sales.
The reported revenue is 2% below the revenue reported for the same period last
year.
Wastewater Sales:
The city collected $322,379 out of the $4,024,060 budgeted for wastewater
sales. The reported revenue is 2% above the revenue reported for the same
period last year.
Debt Service Fund
As of October 31, 2017, the Debt service fund collected $34,631 out of the budgeted
revenues and transfers from other funds of $1,854,412 and expended $165,324 out of
the budgeted $1,979,412 in expenditures.
Drainage Fees Fund
As of October 31, 2017, the Drainage fees fund spent $41,685 out of its $1,481,362
expense budget and received $82,986 in revenues which is 9% above the budgeted
revenue of $961,880.
Attachments
1.October Report
2.Presentation - October
GENERAL FUND ACTIVITY
FY 2018 YTD PERCENT
FY 2018 AS OF OF BUDGET
SUMMARY BUDGET 10/31/2017 USED
Revevues 23,736,646 922,887 3.89%
Expenditures 23,694,811 $1,462,874 6.17%
Revevues over expenditures $41,835 ($539,987)
GENERAL FUND RECEIVED AVERAGE ACTUAL RECEIVED
FY 2018 YTD PERCENT YTD BALANCE FY 2017 YTD PERCENT
FY 2018 AS OF OF BUDGET AS A PERCENT OF AS OF CHANGE OVER
REVENUE SOURCE BUDGET 10/31/2017 RECEIVED YEAR END BAL 10/31/2016 PRIOR YEAR
Current Taxes 14,242,575 600,146 4.21% 2.00% 430,512 39.40%
Delinquent Taxes 25,000 11,933 47.73% 8.00% 10,922 9.26%
Penalty & Interest 55,000 1,445 2.63% 2.00% 2,295 -37.04%
TOTAL AD VALOREM TAXES 14,322,575 613,524 4.28% 2.00% 443,729 38.27%
Oncor Electric 885,000 - 0.00% 0.00% - 0.00%
Tri-County Electric 100,000 - 0.00% 0.00% - 0.00%
Atmos Gas 325,000 - 0.00% 0.00% - 0.00%
AT&T 60,000 - 0.00% 0.00% - 0.00%
Verizon/Others 65,000 1,054 1.62%1.00% 288 265.97%
Refuse/Recycling 160,000 6,402 4.00% 3.57% 6,145 4.19%
Cable TV 475,000 - 0.00% 1.00% - 0.00%
TOTAL FRANCHISE TAXES 2,070,000 7,456 0.36% 0.30% 6,433 15.91%
Sales Tax 3,700,000 - 0.00% 0.00% - 0.00%
Mixed Beverage Tax 100,000 28,897 28.90% 26.00% 27,755 4.11%
TOTAL SALES TAXES 3,800,000 28,897 0.76% 1.00% 27,755 4.11%
Building 625,000 82,989 13.28% 12.00% 49,427 67.90%
Plumbing 72,000 6,081 8.45% 10.00% 4,873 24.79%
Mechanical 48,000 4,200 8.75% 8.00% 3,378 24.33%
Electrical 51,000 7,024 13.77% 7.00% 3,980 76.48%
City License 26,000 3,100 11.92% 6.00% 3,200 -3.13%
Building Plan Review Fee 88,000 8,716 9.90% 10.50% 7,483 16.48%
New Business 7,400 600 8.11%6.00% 600 0.00%
Sign Permit 8,000 325 4.06%11.52% 975 -66.67%
Fence Permit 15,000 750 5.00% 9.00% 3,125 -76.00%
Fire Permits 8,000 150 1.88%6.00% 595 -74.79%
Irrigation Permit 20,000 996 4.98% 10.00% 1,992 -50.00%
TOTAL LICENSES & PERMITS 968,400 114,931 11.87% 8.12% 79,628 44.33%
City of Colleyville
General Fund Monthly Financial Report
As of10/31/2017 - End of 8.33% of the Fiscal Year
1
GENERAL FUND - CONTINUED RECEIVED AVERAGE ACTUAL RECEIVED
FY 2018 YTD PERCENT YTD BALANCE FY 2017 YTD PERCENT
FY 2018 AS OF OF BUDGET AS A PERCENT OF AS OF CHANGE OVER
REVENUE SOURCE BUDGET 10/31/2017 RECEIVED YEAR END BAL 10/31/2016 PRIOR YEAR
Court Fines 850,000 49,537 5.83%7.00%71,213 -30.44%
Alarm Fees 53,000 - 0.00%0.00%- 0.00%
Library Fines 17,460 1,633 9.35%7.00%1,388 17.65%
TOTAL FINES 920,460 51,170 5.56%6.68%72,601 -29.52%
Re-zoning 9,000 - 0.00%5.00%500 -100.00%
Plat Fee/Site Plan/Landscaping Plan Fee 7,200 1,000 13.89%7.00%358 179.33%
Board of Adjustment 2,000 175 8.75%9.00%175 0.00%
Sale of Material 100 - 0.00%0.00%1 -100.00%
Weed Mowing 7,000 - 0.00%6.00%8,175 -100.00%
Ambulance 320,000 21,109 6.60%8.00%15,137 39.45%
Recreation Program 193,500 29,066 15.02%5.00%13,954 108.30%
Non-Resident Fee Parks 40,000 12,980 32.45%15.00%19,580 -33.71%
Field Use Charge 21,500 6,760 31.44%19.00%9,960 -32.13%
Engineering & Inspection 20,000 - 0.00%8.00%- 0.00%
Material Testing 10,000 - 0.00%0.00%- 0.00%
Colleyville Center Rental 240,000 13,524 5.64%6.00%19,818 -31.76%
Lot Drainage Insp Fee 15,000 2,500 16.67%10.00%1,500 66.67%
Transfer from TIF 210,377 - 0.00%0.00%- 0.00%
TOTAL CHARGES FOR SERVICE 1,095,677 87,114 7.95%4.00%89,158 -2.29%
SRO Officer Reimb 98,996 - 0.00%0.00%- 0.00%
Keller Court 260,538 - 0.00%0.00%- 0.00%
TOTAL INTERGOVERNMENTAL 359,534 - 0.00%0.00%- 0.00%
Sale of Surplus Property 5,000 - 0.00%0.00%- 0.00%
Interest Income 45,000 9,536 21.19%11.12%9,795 -2.65%
Miscellaneous 60,000 5,189 8.65%10.10%2,521 105.83%
Antenna Lease 90,000 5,070 5.63%5.21%7,220 -29.78%
TOTAL MISCELLANEOUS 200,000 19,795 9.90%5.00%19,536 1.32%
Transfers-In - - $0 0.00%- 0.00%
TOTAL TRANSFERS - - $0 0.00%- 0.00%
TOTAL GENERAL FUND REVENUES 23,736,646 922,887 3.89%2.65%738,840 24.91%
TOTAL PERCENT
FY 2018 THROUGH THROUGH INCREASE INCREASE
BUDGET 10/31/2017 10/31/2016 (DECREASE) (DECREASE)
RESIDENTIAL BLDG PERMITS 115 32 12 20 166.67%
COMMERCIAL BLDG PERMITS 7 2 0 2 100.00%
CITATIONS ISSUED 10,500 656 757 (101)-13.34%
GENERAL FUND EXPENDITURES
EXPENDED PERCENT PERCENT OF
FY 2018 THROUGH OF BUDGET FISCAL YEAR BUDGET
BUDGET 10/31/2017 EXPENDED COMPLETE REMAINING
Personnel services 15,048,648 1,020,669 6.78%8.33% 14,027,979
Contractual Services 5,341,951 418,260 7.83%8.33% 4,923,691
Supplies 1,275,506 23,945 1.88%8.33% 1,251,561
Capital Outlay 14,000 - 0.00%8.33%14,000
Transfer to other fund 2,014,706 - 0.00%8.33% 2,014,706
TOTAL EXPENDITURES 23,694,811 1,462,874 16.49%8.33% 22,231,937 2
UTILITY FUND ACTIVITY
FY 2017 YTD PERCENT
FY 2018 AS OF OF BUDGET
SUMMARY BUDGET 10/31/2017 USED
Revevues 15,540,017 1,471,177 9.47%
Expenditures 15,526,542 1,245,211 8.02%
Revevues over expenditures $13,475 225,966
UTILITY FUND AVERAGE ACTUAL
RECEIVED PERCENT YTD BALANCE RECEIVED PERCENT
FY 2018 AS OF OF BUDGET AS A PERCENT OF AS OF CHANGE OVER
REVENUE SOURCE BUDGET 10/31/2017 RECEIVED YEAR END BAL 10/31/2016 PRIOR YEAR
Water Sales 11,195,957 1,105,370 9.87% 11.55% 1,129,591 -2.14%
Sewer Sales 4,024,060 322,379 8.01% 8.22% 316,870 1.74%
Sewer Installation 15,000 1,900 12.67% 9.21% 1,300 46.15%
Water Installation 42,000 4,390 10.45% 10.15% 4,520 -2.88%
Engineering Charges 5,000 - 0.00% 0.00% - 0.00%
Penalties 200,000 27,119 13.56% 14.40% 20,272 33.78%
Sale of Material - - 0.00% 0.00% - 0.00%
Miscellaneous 13,000 3,510 27.00% 8.59% 2,315 51.62%
TOTAL OPERATING INCOME 15,495,017 1,464,668 9.45% 11.70% 1,474,868 -0.69%
Interest Income 45,000 6,509 14.46% 5.50% 6,417 1.43%
TOTAL NON-OPERATING INCOME 45,000 6,509 14.46% 5.50% 6,417 1.43%
TOTAL INCOME 15,540,017 1,471,177 9.47% 12.00% 1,481,285 -0.68%
TOTAL PERCENT
THROUGH THROUGH INCREASE INCREASE
10/31/2017 10/31/2016 (DECREASE) (DECREASE)
GALLONS OF WATER SOLD 235,839,900 247,085,200 (11,245,300) -4.55%
NUMBER OF WATER CUSTOMERS 10,010 9,857 153 1.55%
UTILITY FUND EXPENSES
EXPENDED PERCENT PERCENT OF
FY 2018 THROUGH OF BUDGET FISCAL YEAR BUDGET
BUDGET 10/31/2017 EXPENDED COMPLETE REMAINING
Personel Services 1,983,307 120,072 6.05% 8.33% 1,863,235
Contractual services 12,717,635 1,119,219 8.80% 8.33% 11,598,416
Supplies 245,969 3,884 1.58% 8.33% 242,085
Debt Service 157,325 1,138 0.72% 8.33% 156,188
Capital Outlay 100,000 897 0.90% 8.33% 99,103
Transfers to other funds 322,306 - 0.00% 8.33% 322,306
TOTAL EXPENSES 15,526,542 1,245,211 8.02% 8.33% 14,281,331
Notes: Budgeted transfers of $322,306 as follows: $44,286 for an internal loan for vactor truck; $81,100 for Vehicle and Equipment
Replacement Fund; $196,920 for 12.4% payment to General Fund for internal service personnel.
As of10/31/2017 - End of 8.33% of the Fiscal Year
City of Colleyville
Utility Fund Monthly Financial Report
3
DEBT SERVICE FUND ACTIVITY
FY 2017 YTD PERCENT
FY 2018 AS OF OF BUDGET
SUMMARY BUDGET 10/31/2017 USED
Revevues 1,854,412 34,631 1.87%
Expenditures 1,979,412 165,324 8.35%
Revevues over expenditures (125,000) (130,693)
Budgeted use of fund balance 125,000
Revevues & use of fund
balance over
expenditures
- (130,693)
DEBT SERVICE FUND RECEIVED AVERAGE ACTUAL RECEIVED
FY 2018 YTD PERCENT YTD BALANCE FY 2017 YTD PERCENT
FY 2018 AS OF OF BUDGET AS A PERCENT OF AS OF CHANGE OVER
REVENUE SOURCE BUDGET 10/31/2017 RECEIVED YEAR END BAL 10/31/2016 PRIOR YEAR
Current taxes 683,367 33,870 4.96% 2.00% 23,032 47.06%
Delinquent taxes 5,000 646 12.92%8.00% 624 3.47%
Penalty & interest 5,000 78 1.55%2.00% 148 -47.62%
Interest Income 5,000 38 0.75%3.00% 125 -70.00%
TOTAL AD VALOREM TAX & INTEREST 698,367 34,631 4.96% 2.52% 23,930 44.72%
Transfer from CCPD 501,845.00 - 0.00% 0.00% - 0.00%
Transfer from TIF 654,200.00 - 0.00% 0.00% - 0.00%
TOTAL TRANSFERS 1,156,045 - 0.00% 0.00% - 0.00%
Use of Fund Balance 125,000 - 0.00% 0.00% - 0.00%
Bond proceeds & Premium - 0.00% 0.00% - 0.00%
TOTAL REVENUE 1,979,412 34,631 1.75% 2.52% 23,930 44.72%
DEBT SERVICE FUND
EXPENDED PERCENT PERCENT OF
FY 2018 THROUGH OF BUDGET FISCAL YEAR BUDGET
BUDGET 10/31/2017 EXPENDED COMPLETE REMAINING
Bond & Interest Payments 1,639,088 - 0.00% 8.33% 1,639,088
Leases (Fire Engine & Ambulance) 340,324 165,324 48.58% 8.33% 175,000
TOTAL EXPENSES 1,979,412 165,324 8.35% 8.33% 1,814,088
City of Colleyville
Debt Service Fund Monthly Financial Report
As of10/31/2017 - End of 8.33% of the Fiscal Year
4
DRAINAGE FEE FUND ACTIVITY
FY 2017 YTD PERCENT
FY 2017 AS OF OF BUDGET
SUMMARY BUDGET 10/31/2017 USED
Revevues 961,880 82,986 8.63%
Expenditures 1,481,362 41,685 2.81%
Revevues over expenditures (519,482) 41,301
DRAINAGE FEE FUND RECEIVED AVERAGE ACTUAL RECEIVED
FY 2018 YTD PERCENT YTD BALANCE FY 2017 YTD PERCENT
FY 2018 AS OF OF BUDGET AS A PERCENT OF AS OF CHANGE OVER
REVENUE SOURCE BUDGET 10/31/2017 RECEIVED YEAR END BAL 10/31/2016 PRIOR YEAR
Drainage Revenues 950,880 81,357 8.56% 8.27% 80,504 1.06%
Other revenues (Interest, penalty,..) 11,000 1,629 14.81%5.00% 840 93.93%
TOTAL REVENUES 961,880 82,986 8.63% 9.98% 81,344 2.02%
DRAINAGE FEE FUND
EXPENDED PERCENT PERCENT OF
FY 2018 THROUGH OF BUDGET FISCAL YEAR BUDGET
BUDGET 10/31/2017 EXPENDED COMPLETE REMAINING
Personel Services 424,005 30,181 7.12% 8.33% 393,824
Contractual services 134,826 6,863 5.09% 8.33% 127,963
Supplies 47,957 3,267 6.81% 8.33% 44,690
Debt Service 124,574 1,374 1.10% 8.33% 123,200
Transfers to other funds 750,000 - 0.00% 8.33% 750,000
TOTAL EXPENSES 1,481,362 41,685 2.81% 8.33% 1,439,677
As of10/31/2017 - End of 8.33% of the Fiscal Year
City of Colleyville
Drainage Fee Fund Monthly Financial Report
5
October Monthly Financial
Report
City Council Meeting
November 21, 2017
Agenda Item - Reports
General Fund
General Fund Snapshot
General Fund Revenues
General Fund Expenditures
Utility Fund
Utility Fund Snapshot
Utility Fund Revenues
Utility Fund Expenses
Debt Service Fund
Debt Service Fund
Drainage Fee Fund
Drainage Fee Fund
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 9 Agenda Date 11/21/2017
Type Report
Department Finance
Title
All Funds Cash & Investments Report (Phase II - Restrictions)
Explanation
On September 19, 2017 staff presented the first phase of the "All Funds Cash
and Investments Report". That report was the first step towards reporting the City's
cash and investment position to council as of the end of each quarter. It provided a
single page summary of all cash and investments in each fund as of July 31, 2017, as
well as a comparison to the cash and investments balances as of the end of the prior
fiscal year (September 30, 2016).
The attached report, is phase two of the "All Funds Cash and Investments Report". This
report provides a single page summary of all cash and investments in each fund as of
September 30, 2017, as well as a comparison to amounts at the end of the prior fiscal
year (September 30, 2016). The supplemental pages provide more detailed
breakdown of the cash and investments in each fund by investment type and by
restrictions identified by staff as of September 30, 2017.
The final stage will be to expand the report to look forward, forecasting the City's
resources based on the city's projected budget surplus/deficit as of the end of the fiscal
year.
Attachments
1.Cash report - Sept 30, 2017 Phase II
1
AS OF SEPT 30, 2017 AS OF SEPT 30, 2016
001 GENERAL FUND 9,660,831$ 8,984,044$ 676,787$
031 SALES TAX INCENTIVE - 358,974 (358,974)
036 STRATEGIC INITIATIVE 539,657 324,965 214,692
004 DEBT SERVICE FUND 691,101 634,920 56,181
003 CAPITAL PROJECTS 16,169,021 17,142,352 (973,331)
012 PARK LAND DEDICATION 1,424,568 1,771,067 (346,499)
032 VEHICLE AND CAPITAL REPLACEMENT 1,099,119 974,621 124,498
034 COLLEYVILLE TOMORROW 2,358,608 2,274,957 83,651
035 PARKS TOMORROW 1,033,637 1,050,062 (16,426)
005 VOLUNTARY PARK FUND 875,766 818,948 56,818
007 DONATIONS FUND 61,587 67,974 (6,387)
011 VOLUNTARY LIBRARY FUND 429,724 412,476 17,248
015 POLICE ASSET FORFEITURE 9,077 2,112 6,965
016 TDPA GRANT 8,133 8,133 -
018 TREE PRESERVATION 311,696 27,766 283,930
019 LIBRARY DONATION 138,573 139,223 (650)
020 RECREATIONAL EVENT 10,701 10,606 95
021 COLLEYVILLE CENTER DEVELOPMENT - 5,857 (5,857)
022 RECYCLING - 1,627 (1,627)
023 LEOSE 3,397 2,618 779
027 CRIME DISTRICT 1,274,683 1,295,306 (20,623)
028 KIDSVILLE MAINTENANCE 8,408 20,237 (11,829)
029 COURT TECHNOLOGY 75,178 121,820 (46,642)
030 COURT SECURITY 60,113 57,495 2,618
033 PUBLIC ART 7,904 7,904 -
037 JUVENILE CASE MANAGER 24,538 25,881 (1,343)
038 HOTEL / MOTEL FUND 88,896 - 88,896
002 UTILITY FUND 5,899,417 13,913,194 (8,013,777)
039 UTILITY CAPITAL PROJECTS FUND 9,777,238 - 9,777,238
017 DRAINAGE FEE 2,269,641 1,777,015 492,625
006 SESQUICENTINIAL FUND 20,546 19,716 830
008 EMPLOYEE ACTIVITY 4,700 5,773 (1,073)
026 TIF FUND 18,962,207 17,512,544 1,449,664
73,298,664$ 69,770,187$ 3,528,476$
024 CEDC 3,901,952 3,122,995 778,958
025 CEDC - CAPITAL 65,794 65,794 -
77,266,410 72,958,976 4,307,434
FIDUCIARY FUNDS
ALL FUNDS CASH & INVESTMENT REPORT - TOTAL BY FUND
CHANGE
COLLEYVILLE ECON DEV CORP
GRAND TOTAL
COLOR CODE
DEBT SERVICE FUNDS
CAPITAL PROJECT FUNDS
SPECIAL REVENUE FUNDS
CASH & INVESTMENT CASH & INVESTMENT
GOVERNMENTAL FUNDS
ENTERPRISE FUNDS
FIDUCIARY FUNDS
COMPONENT UNIT
CITY OF COLLEYVILLE
ENTERPRISE FUNDS
2
CASH LOGIC INVESTMENTS CDARS AS OF SEPT 30, 2017
001 GENERAL FUND 133,001 216,179 5,741,751 3,569,899 9,660,831
036 STRATEGIC INITIATIVE 47,773 491,883 - - 539,657
004 DEBT SERVICE FUND 656,701 34,401 - - 691,101
003 CAPITAL PROJECTS 11,874,377 1,218,088 2,567,769 508,787 16,169,021
012 PARK LAND DEDICATION 400,573 - 1,023,995 - 1,424,568
032 VEHICLE AND CAPITAL REPLACEMENT 502,649 83,162 513,308 - 1,099,119
034 COLLEYVILLE TOMORROW 189,686 1,694,397 474,525 - 2,358,608
035 PARKS TOMORROW 2,331 1,031,306 - - 1,033,637
005 VOLUNTARY PARK FUND 626,248 - 249,518 - 875,766
007 DONATIONS FUND 61,587 - - - 61,587
011 VOLUNTARY LIBRARY FUND 70,775 - 358,949 - 429,724
015 POLICE ASSET FORFEITURE 9,077 - - - 9,077
016 TDPA GRANT 8,133 - - - 8,133
018 TREE PRESERVATION 311,696 - - - 311,696
019 LIBRARY DONATION 138,573 - - - 138,573
020 RECREATIONAL EVENT 10,701 - - - 10,701
023 LEOSE 3,397 - - - 3,397
027 CRIME DISTRICT 347,939 926,744 - - 1,274,683
028 KIDSVILLE MAINTENANCE 8,408 - - - 8,408
029 COURT TECHNOLOGY 75,178 - - - 75,178
030 COURT SECURITY 60,113 - - - 60,113
033 PUBLIC ART 7,904 - - - 7,904
037 JUVENILE CASE MANAGER 24,538 - - - 24,538
038 HOTEL / MOTEL FUND 88,896 - - - 88,896
002 UTILITY FUND 43,119 2,727,675 2,616,221 512,403 5,899,417
039 UTILITY CAPITAL PROJECTS FUND 6,774,842 2,940,400 61,997 - 9,777,238
017 DRAINAGE FEE 574,810 1,495,216 199,614 - 2,269,641
006 SESQUICENTINIAL FUND 20,546 - - - 20,546
008 EMPLOYEE ACTIVITY 4,700 - - - 4,700
026 TIF FUND (651,730) 14,212,344 5,401,594 - 18,962,207
22,426,540 27,071,793 19,209,242 4,591,089 73,298,664
024 CEDC 1,455,650$ 949,195$ 1,497,107$ -$ 3,901,952$
025 CEDC - CAPITAL 703 65,091 - - 65,794
23,882,893 28,086,079 20,706,349 4,591,089 77,266,410
DEBT SERVICE FUNDS
CAPITAL PROJECT FUNDS
SPECIAL REVENUE FUNDS
ENTERPRISE FUNDS
FIDUCIARY FUNDS
CITY OF COLLEYVILLE
ALL FUNDS CASH & INVESTMENT REPORT - DETAILED CASH/INVESTMENTS BY FUND
ENTERPRISE FUNDS
FIDUCIARY FUNDS
COMPONENT UNIT
GOVERNMENTAL FUNDS
COLLEYVILLE ECON DEV CORP
GRAND TOTAL
COLOR CODE
CASH & INVESTMENT BY TYPE
3
Available Available for Approved Restricted
Unrestricted Restricted Purpose Projects Unavailable
AS OF SEPT 30, 2017
001 GENERAL FUND 9,543,369 32,548 - 84,913 9,660,831
036 STRATEGIC INITIATIVE 539,657 - - - 539,657
004 DEBT SERVICE FUND - 691,101 - - 691,101
003 CAPITAL PROJECTS 3,751,321 6,495,465 5,771,612 150,623 16,169,021
012 PARK LAND DEDICATION - 1,424,568 - - 1,424,568
032 VEHICLE AND CAPITAL REPLACEMENT - 1,099,119 - - 1,099,119
034 COLLEYVILLE TOMORROW 1,963,908 - 394,700 - 2,358,608
035 PARKS TOMORROW 1,033,637 - - - 1,033,637
005 VOLUNTARY PARK FUND 875,766 - - - 875,766
007 DONATIONS FUND - 61,587 - - 61,587
011 VOLUNTARY LIBRARY FUND - 374,286 55,438 - 429,724
015 POLICE ASSET FORFEITURE 9,077 9,077
016 TDPA GRANT - 8,133 - - 8,133
018 TREE PRESERVATION - 311,696 - - 311,696
019 LIBRARY DONATION 72,404 66,169 - - 138,573
020 RECREATIONAL EVENT - 10,701 - - 10,701
023 LEOSE - 3,397 - - 3,397
027 CRIME DISTRICT 1,274,601 82 - - 1,274,683
028 KIDSVILLE MAINTENANCE - 8,408 - - 8,408
029 COURT TECHNOLOGY - 75,178 - - 75,178
030 COURT SECURITY - 60,113 - - 60,113
033 PUBLIC ART - 7,904 - - 7,904
037 JUVENILE CASE MANAGER - 24,538 - - 24,538
038 HOTEL / MOTEL FUND - 88,896 - - 88,896
002 UTILITY FUND 5,067,535 361,422 - 470,460 5,899,417
039 UTILITY CAPITAL PROJECTS FUND 4,984,555 3,217,428 1,513,139 62,117 9,777,238
017 DRAINAGE FEE 2,111,463 36,692 - 121,486 2,269,641
006 SESQUICENTINIAL FUND - 20,546 - - 20,546
008 EMPLOYEE ACTIVITY - - - 4,700 4,700
026 TIF FUND 18,857,669 104,538 - - 18,962,207
90,608,401 29,154,634 15,469,778 1,703,684 73,298,663.60
024 CEDC 3,901,952$ -$ -$ -$ 3,901,952$
025 CEDC - CAPITAL - 65,794 - - 65,794
94,510,354 29,220,428 15,469,778 1,703,684 77,266,410
DEBT SERVICE FUNDS
CAPITAL PROJECT FUNDS
SPECIAL REVENUE FUNDS
ENTERPRISE FUNDS
FIDUCIARY FUNDS
COLOR CODE
CITY OF COLLEYVILLE
ALL FUNDS CASH & INVESTMENT REPORT - RESTRICTIONS BY FUND
CASH & INVESTMENTS
GOVERNMENTAL FUNDS
ENTERPRISE FUNDS
FIDUCIARY FUNDS
COMPONENT UNIT
COLLEYVILLE ECON DEV CORP
GRAND TOTAL
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number Agenda Date 11/21/2017 Number 9
Type Presentation
Department City Manager
Title
Quarterly Investment Report for the quarter ended September 30, 2017
Strategic Plan
1.4 Communicate thoroughly and strategically
1.3 Assure convenient access to public information
2.4 Demonstrate stewardship of public resources
Explanation
Investment Summary for period ending September 30, 2017:
Cash & Cash Equivalents (Logic) were $51,968,972. Investments other than CD's
totaled $20,706,349 and the CD's totaled $4,591,089. Total funds held by the
city equaled $77,266,410 and were allocated as follows:
Logic 36%
Government Issues 27%
Certificates of Deposit 6%
Cash 31%
Investment Benchmark 1.04%
Logic 1.26%
Agencies 0.95%
CD's 0.50%
Portfolio 1.09%
Interest earnings for the quarter were $147,235 with an average yield of 1.09% versus
$121,658 and 0.96% for the prior quarter. These percentages are within the guidelines
of the City investment policy.
Attachments
1.Quarterly Investment Report - September 2017
QUARTERLY INVESTMENT REPORT
FOR QUARTER ENDING SEPTEMBER 30, 2017
DETAILED INVESTMENT HOLDINGS
THIS REPORT IS IN COMPLIANCE WITH THE PUBLIC FUNDS INVESTMENT ACT
AND ADOPTED INVESTMENT POLICY STRATEGY
SHEREEN GENDY
Karen Hines
City of Colleyville, Texas
Quarterly Investment Report
Report Highlights
The Investment Report is designed to provide the audit committee members, City
Council, and all other readers of the report, a snapshot of the financial holdings and
liquidity position of the City of Colleyville. The investment report is in compliance with
the Public Funds Investment Act and the City’s adopted Investment Policy.
The list of Outstanding Investments, Interest Earnings on Investments, Investments by
Fund, the CDARS Certificate of Deposit Allocation, and Logic Investment Pool
Allocation by Fund provide an overall snapshot of the City’s portfolio.
CASH & INVESTMENT SUMMARY BY FUND
This report is an overview of the positions held within each fund.
The LOGIC, INVESTMENT, and CDARS holdings are detailed in the
supplemental reports which are included.
CONSOLIDATED INVESTMENT HOLDINGS MEASUREMENT DATA
This report shows the City’s current holdings with measurement data (yield and
maturity) for each investment type. It includes the 13 week Treasury coupon rate
equivalent which is our benchmark. This benchmark is provided by the
Treasury.gov website.
TREASURY & AGENCY INVESTMENTS BY MATURITY
This report shows our treasury and agency holdings by maturity. The graphical
presentation shows the maturity dates with investment yield for each holding.
TREASURY & AGENCY INVESTMENTS BY TYPE
This report shows our treasury and agency holdings by investment type. The
graphical presentation shows the distribution by instrument for investments held.
COLLEYVILLE ECONOMIC DEVELOPMENT COPORATION SUMMARY
This is the same as the consolidated report but only for the CEDC holdings.
The LOGIC (Local Government Investment Corporation) quarterly newsletter and the
Dallas Federal Reserve’s DFW Economic Indicators report are also included.
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LOCAL GOVERNMENT INVESTMENT COOPERATIVE / "LOGIC"
ACCOUNT ALLOCATION AT SEPTEMBER 2017
ACCT #DESCRIPTION BALANCE
GENERAL FUND
001-1115 GENERAL OPERATING $216,179.05
UTILITY FUND
002-1115 UTILITY OPNS $2,366,252.34
002-1130 UTILITY INTEREST & SINKING FUND $361,422.28
UTILITY FUND - CAPITAL PROJECTS
039-1116 IMPACT FEES WATER $2,267,461.25
039-1119 UTILITY LINE RESTORATION $1,165.65
039-1294 IMPACT FEES SEWER $671,772.81
CAPITAL PROJECTS FUND
003-1113 IMPACT FEES/SA I $21,530.25
003-1509 STREET RESURFACING $1,196,557.45
DEBT SERVICE FUND
004-1115 DEBT SERVICE OPERATING $34,400.50
DRAINAGE FUND
017-1115 DRAINAGE OPERATING $1,371,367.39
017-1159 DRAINAGE INT & SINKING FUND $121,485.71
017-1380 2001 DRAINAGE BONDS $2,362.92
TIF FUND
026-1115 TIF OPERATING $14,098,187.30
026-1383 2001 TIF BONDS $114,156.43
CCCPD FUND
027-1115 CCCPD OPERATING $876,661.78
027-1147 99 POLICE/COURT BLDG FUND $82.11
LOCAL GOVERNMENT INVESTMENT COOPERATIVE / "LOGIC"
ACCOUNT ALLOCATION AT SEPTEMBER 2017
CAPITAL EQUIPMENT REPLACEMENT FUND
032-1115 CAPITAL EQUIPMENT REPLACEMENT FUND $83,161.76
COLLEYVILLE TOMORROW FUND
034-1115 COLLEYVILLE TOMORROW FUND $1,694,396.65
PARKS TOMORROW FUND
035-1115 PARKS TOMORROW FUND $1,031,305.94
STRATEGIC INITIATIVES FUND
036-1115 STRATEGIC INITIATIVES FUND $541,883.16
Subtotal - LOGIC balances excluding CEDC $27,071,792.73
CEDC Logic Balance 1,014,286.09
Total LOGIC Balance 28,086,078.82
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OUTSTANDING INVESTMENTS BY FUND AT 9-30-17
INVESTMENT
DATE ACQUIRED
MATURITY DATE
26 WEEK T-BILL AUCTION DISCOUNT/WEEK OF PURCHASE
YIELD TO MATURITY
CUSIP#
ACCOUNT ALLOCATION OF INVESTMENT
TOTAL
INVESTMENT-
Purchase Value
001-1172 GENERAL FUND OPERATING $5,753,618.43
002-1166 UTILITY DEBT SERVICE RESERVE $0.00
002-1172 UTILITY FUND OPERATING $2,150,043.29
002-1178 CUSTOMER DEPOSITS $470,460.00
039-1186 UTILITY LINE RENEWAL $0.00
039-1557 THE RESERVE LIFT STATION $62,116.76
003-1121 INV-PERIMETER FEES $1,964,157.23
003-1307 INV-ROAD RECONST RUCTION $527,264.06
003-1340 CASTLETON MANOR $81,309.57
005-1172 VOLUNTARY PARK FUND $250,000.00
011-1172 LIBRARY DONATIONS FUND $359,642.52
012-1172 PARK LAND DEDICATION FUND $1,025,973.26
017-1172 DRAINAGE FUND OPERATING $200,000.00
024-1172 CEDC OPERATING $1,500,000.00
026-1172 TIF OPERATING $5,412,030.85
032-1519 CAPITAL EQUIPMENT RESERVE $514,300.00
034-1172 COLLEYVILLE TOMORROW $475,441.76
PER GENERAL LEDGER $20,746,357.73
MARKET VALUE $20,706,349.40
VALUE AT MATURITY $20,750,000.00
INTEREST RECEIVED TO MATURITY $394,589.28
OUTSTANDING INVESTMENTS BY FUND AT 9-30-17
INVESTMENT
DATE ACQUIRED
MATURITY DATE
26 WEEK T-BILL AUCTION DISCOUNT/WEEK OF PURCHASE
YIELD TO MATURITY
CUSIP#
ACCOUNT ALLOCATION OF INVESTMENT
001-1172 GENERAL FUND OPERATING
002-1166 UTILITY DEBT SERVICE RESERVE
002-1172 UTILITY FUND OPERATING
002-1178 CUSTOMER DEPOSITS
039-1186 UTILITY LINE RENEWAL
039-1557 THE RESERVE LIFT STATION
003-1121 INV-PERIMETER FEES
003-1307 INV-ROAD RECONST RUCTION
003-1340 CASTLETON MANOR
005-1172 VOLUNTARY PARK FUND
011-1172 LIBRARY DONATIONS FUND
012-1172 PARK LAND DEDICATION FUND
017-1172 DRAINAGE FUND OPERATING
024-1172 CEDC OPERATING
026-1172 TIF OPERATING
032-1519 CAPITAL EQUIPMENT RESERVE
034-1172 COLLEYVILLE TOMORROW
PER GENERAL LEDGER
MARKET VALUE
VALUE AT MATURITY
INTEREST RECEIVED TO MATURITY
FFCB NOTE FHLB FNMA NOTE FFCB NOTE
04-Nov-15 19-Oct-15 13-Nov-15 12-Nov-15
13-Oct-17 26-Oct-17 26-Oct-17 06-Nov-17
0.270%0.120%0.300%0.340%
0.785%0.630%0.885%0.811%
3133EFHY6 3130A6LZ8 3135G0PQ0 3133EFNE3
0.00 0.00 999,800.00
20,000.00 499,868.00 171,301.08
193,077.63
252,436.85
100874.87
81,309.57
200,000.00
513,360.00 700,000.00
364,300.00
$897,660.00 $1,199,868.00 $999,800.00 $999,000.00
$899,843.40 $1,199,679.60 $999,887.00 $999,571.00
$900,000.00 $1,200,000.00 $1,000,000.00 $1,000,000.00
$13,726.27 $15,297.81 $17,293.88 $16,107.24
OUTSTANDING INVESTMENTS BY FUND AT 9-30-17
INVESTMENT
DATE ACQUIRED
MATURITY DATE
26 WEEK T-BILL AUCTION DISCOUNT/WEEK OF PURCHASE
YIELD TO MATURITY
CUSIP#
ACCOUNT ALLOCATION OF INVESTMENT
001-1172 GENERAL FUND OPERATING
002-1166 UTILITY DEBT SERVICE RESERVE
002-1172 UTILITY FUND OPERATING
002-1178 CUSTOMER DEPOSITS
039-1186 UTILITY LINE RENEWAL
039-1557 THE RESERVE LIFT STATION
003-1121 INV-PERIMETER FEES
003-1307 INV-ROAD RECONST RUCTION
003-1340 CASTLETON MANOR
005-1172 VOLUNTARY PARK FUND
011-1172 LIBRARY DONATIONS FUND
012-1172 PARK LAND DEDICATION FUND
017-1172 DRAINAGE FUND OPERATING
024-1172 CEDC OPERATING
026-1172 TIF OPERATING
032-1519 CAPITAL EQUIPMENT RESERVE
034-1172 COLLEYVILLE TOMORROW
PER GENERAL LEDGER
MARKET VALUE
VALUE AT MATURITY
INTEREST RECEIVED TO MATURITY
FHLB NOTE FHLB NOTE FFCB NOTE FHLB NOTE
05-Jan-16 29-Dec-15 17-Feb-16 23-Mar-16
08-Dec-17 29-Dec-17 12-Feb-18 07-Mar-18
0.100%0.490%0.420%0.450%
1.072%1.010%0.771%0.925%
3130A3HF4 3130A6UK1 3133EFZR1 3137EADP1
0.00 216,958.43 1,000,580.00 39,030.00
0.00
505,316.34 951,092.86
245,433.66 31,948.71
250,000.00
710,000.00
$750,750.00 $1,200,000.00 $1,000,580.00 $999,030.00
$750,076.50 $1,199,697.60 $998,977.00 $998,578.00
$750,000.00 $1,200,000.00 $1,000,000.00 $1,000,000.00
$15,489.22 $24,273.21 $15,325.68 $18,096.97
OUTSTANDING INVESTMENTS BY FUND AT 9-30-17
INVESTMENT
DATE ACQUIRED
MATURITY DATE
26 WEEK T-BILL AUCTION DISCOUNT/WEEK OF PURCHASE
YIELD TO MATURITY
CUSIP#
ACCOUNT ALLOCATION OF INVESTMENT
001-1172 GENERAL FUND OPERATING
002-1166 UTILITY DEBT SERVICE RESERVE
002-1172 UTILITY FUND OPERATING
002-1178 CUSTOMER DEPOSITS
039-1186 UTILITY LINE RENEWAL
039-1557 THE RESERVE LIFT STATION
003-1121 INV-PERIMETER FEES
003-1307 INV-ROAD RECONST RUCTION
003-1340 CASTLETON MANOR
005-1172 VOLUNTARY PARK FUND
011-1172 LIBRARY DONATIONS FUND
012-1172 PARK LAND DEDICATION FUND
017-1172 DRAINAGE FUND OPERATING
024-1172 CEDC OPERATING
026-1172 TIF OPERATING
032-1519 CAPITAL EQUIPMENT RESERVE
034-1172 COLLEYVILLE TOMORROW
PER GENERAL LEDGER
MARKET VALUE
VALUE AT MATURITY
INTEREST RECEIVED TO MATURITY
FHLMC NOTE FNMA NOTE FFCB NOTE FHLB NOTE
12-Apr-16 09-May-16 20-May-16 10-Jun-16
09-Apr-18 30-Apr-18 16-May-18 05-Jun-18
0.520%0.370%0.450%0.410%
0.758%0.811%0.882%0.850%
3137EAEA3 3136G0V57 3133EGAF2 3130A8EJ8
999,850.00 0.00 997,400.00
203903.34
799,796.66 849,650.00
350,350.00
$999,850.00 $1,003,700.00 $997,400.00 $1,200,000.00
$997,243.00 $998,448.00 $997,520.00 $1,196,080.80
$1,000,000.00 $1,000,000.00 $1,000,000.00 $1,200,000.00
$15,089.51 $16,015.09 $17,546.43 $20,260.23
OUTSTANDING INVESTMENTS BY FUND AT 9-30-17
INVESTMENT
DATE ACQUIRED
MATURITY DATE
26 WEEK T-BILL AUCTION DISCOUNT/WEEK OF PURCHASE
YIELD TO MATURITY
CUSIP#
ACCOUNT ALLOCATION OF INVESTMENT
001-1172 GENERAL FUND OPERATING
002-1166 UTILITY DEBT SERVICE RESERVE
002-1172 UTILITY FUND OPERATING
002-1178 CUSTOMER DEPOSITS
039-1186 UTILITY LINE RENEWAL
039-1557 THE RESERVE LIFT STATION
003-1121 INV-PERIMETER FEES
003-1307 INV-ROAD RECONST RUCTION
003-1340 CASTLETON MANOR
005-1172 VOLUNTARY PARK FUND
011-1172 LIBRARY DONATIONS FUND
012-1172 PARK LAND DEDICATION FUND
017-1172 DRAINAGE FUND OPERATING
024-1172 CEDC OPERATING
026-1172 TIF OPERATING
032-1519 CAPITAL EQUIPMENT RESERVE
034-1172 COLLEYVILLE TOMORROW
PER GENERAL LEDGER
MARKET VALUE
VALUE AT MATURITY
INTEREST RECEIVED TO MATURITY
FHLB NOTE FFCB NOTE FFCB NOTE FFCB NOTE
05-Jul-17 18-Jul-16 17-Oct-16 01-Feb-17
08-Jun-18 18-Jul-18 05-Oct-18 01-Feb-19
1.130%0.430%0.480%0.640%
1.224%0.785%0.930%1.300%
313379DT3 3133EGML6 3133EFX69 3133EG5Q4
0.00 0.00 1,000,000.00
359,642.52
115,973.26
200,000.00
1,000,240.00 549,300.00 499,872.46
150,000.00
100,000.00 25,091.76
$1,000,240.00 $999,300.00 $1,000,580.00 $1,000,000.00
$999,745.00 $995,725.00 $996,048.00 $997,081.00
$1,000,000.00 $1,000,000.00 $1,000,000.00 $1,000,000.00
$11,334.51 $15,706.88 $18,296.88 $26,000.00
OUTSTANDING INVESTMENTS BY FUND AT 9-30-17
INVESTMENT
DATE ACQUIRED
MATURITY DATE
26 WEEK T-BILL AUCTION DISCOUNT/WEEK OF PURCHASE
YIELD TO MATURITY
CUSIP#
ACCOUNT ALLOCATION OF INVESTMENT
001-1172 GENERAL FUND OPERATING
002-1166 UTILITY DEBT SERVICE RESERVE
002-1172 UTILITY FUND OPERATING
002-1178 CUSTOMER DEPOSITS
039-1186 UTILITY LINE RENEWAL
039-1557 THE RESERVE LIFT STATION
003-1121 INV-PERIMETER FEES
003-1307 INV-ROAD RECONST RUCTION
003-1340 CASTLETON MANOR
005-1172 VOLUNTARY PARK FUND
011-1172 LIBRARY DONATIONS FUND
012-1172 PARK LAND DEDICATION FUND
017-1172 DRAINAGE FUND OPERATING
024-1172 CEDC OPERATING
026-1172 TIF OPERATING
032-1519 CAPITAL EQUIPMENT RESERVE
034-1172 COLLEYVILLE TOMORROW
PER GENERAL LEDGER
MARKET VALUE
VALUE AT MATURITY
INTEREST RECEIVED TO MATURITY
FHLB NOTE FFCB NOTE REASURY NOT FHLB NOTE
24-Mar-17 03-May-17 31-Jul-17 29-Aug-17
08-Feb-19 02-May-19 15-Aug-19 13-Sep-19
0.870%0.980%1.110%1.130%
1.280%1.350%1.375%1.375%
3130AAS41 3133EHHN6 3137EAEH8 313380FB8
500,000.00
2,465.01
62,116.76
712,932.38
222485.85
1,000,000.00 500,000.00
499,811.73
$999,811.73 $1,000,000.00 $500,000.00 $1,000,000.00
$996,275.00 $996,128.00 $498,498.50 $996,975.00
$1,000,000.00 $1,000,000.00 $500,000.00 $1,000,000.00
$24,056.99 $26,962.89 $14,029.82 $28,063.35
OUTSTANDING INVESTMENTS BY FUND AT 9-30-17
INVESTMENT
DATE ACQUIRED
MATURITY DATE
26 WEEK T-BILL AUCTION DISCOUNT/WEEK OF PURCHASE
YIELD TO MATURITY
CUSIP#
ACCOUNT ALLOCATION OF INVESTMENT
001-1172 GENERAL FUND OPERATING
002-1166 UTILITY DEBT SERVICE RESERVE
002-1172 UTILITY FUND OPERATING
002-1178 CUSTOMER DEPOSITS
039-1186 UTILITY LINE RENEWAL
039-1557 THE RESERVE LIFT STATION
003-1121 INV-PERIMETER FEES
003-1307 INV-ROAD RECONST RUCTION
003-1340 CASTLETON MANOR
005-1172 VOLUNTARY PARK FUND
011-1172 LIBRARY DONATIONS FUND
012-1172 PARK LAND DEDICATION FUND
017-1172 DRAINAGE FUND OPERATING
024-1172 CEDC OPERATING
026-1172 TIF OPERATING
032-1519 CAPITAL EQUIPMENT RESERVE
034-1172 COLLEYVILLE TOMORROW
PER GENERAL LEDGER
MARKET VALUE
VALUE AT MATURITY
INTEREST RECEIVED TO MATURITY
FHLMC NOTE
14-Sep-17
02-Oct-19
1.170%
1.250%
3137EADM8
998,788.00
$998,788.00
$994,272.00
$1,000,000.00
$25,616.44
LOGIC NEWSLETTER
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New Participants
We would like to welcome the following entities who joined
the LOGIC program in September:
Town of Annetta
Kelly Lane WCID No. 1
Kelly Lane WCID No. 2
Holiday Reminder
In observance of Columbus Day, LOGIC will be closed
on Monday, October 9, 2017. All ACH transactions initi-
ated on Friday, October 6th, will settle on Tuesday
October 10th. Please plan accordingly for your liquidity
needs.
Audit Confi rmations
Please provide our address to your auditors for any
audit confi rmations they may send to LOGIC
regarding your account.
LOGIC Participant Services
1201 Elm Street, Suite 3500
Dallas, Texas 75270
LOGIC Newsletter
September 2017
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The third quarter was dominated by a multitude of
factors: geopolitical tensions fl ared between the
U.S. and North Korea; political concerns in Europe
increased as the results of the German elections
showed a Merkel win, but her conservative alliance
lost ground; the announcement of a potential tax
reform plan in Washington; and multiple natural
disasters globally. The global economy grew at
its fastest pace since the recovery, with over 80%
of countries reporting higher year-over-year GDP
growth. In the U.S., 2nd quarter GDP growth was
revised upward and infl ation surprised to the upside
in September after fi ve consecutive down months,
leading market participants to increase expectations
of an additional rate hike this year. Over the
quarter, the White House and Congress focused
their efforts on Healthcare and averting the debt
ceiling, which they extended to be re-addressed
again in December. The next agenda item is tax
reform, which the Republicans would like to pass
by year-end.
The Federal Reserve (Fed) kept rates unchanged
at 1.00%-1.25% at its September Federal Open
Market Committee (FOMC) meeting. Consistent
with market expectations, the Fed also announced
that balance sheet normalization would begin on
October 1st. The committee will stop reinvesting the
proceeds from Treasury and mortgage securities
at a maximum run-off rate of $10 billion per month
initially, accelerating at three-month intervals to $50
billion per month. The committee lowered its outlook
on core infl ation but prepared the market for one
more rate hike this year, and forecast three rates
hikes in 2018. The unemployment rate estimates
continued to be revised down for the next few
years and the median long-run Fed Funds rate was
lowered from 3% to 2.75%. We expect the Fed to
raise rates in December, supported by both higher
growth and higher infl ation.
We still think synchronous global growth, tepid
global infl ation and very slow policy normalization
are the dominant market themes. Global growth
is arguably even stronger than three months ago,
and is the strongest since the recovery. Cyclical
infl ation, which has been stubbornly stuck at low
levels, may be poised to move higher. In the U.S.,
a weaker dollar should be a tailwind to infl ation, as
should the strong labor market.
This information is an excerpt from an economic report dated September
2017 provided to LOGIC by JPMorgan Asset Management, Inc., the investment
manager of the LOGIC pool.
*Definition of Weighted Average Maturity (1) & (2)
(1) This weighted average maturity calculation uses the SEC Rule 2a-7 defi nition
for stated maturity for any fl oating rate instrument held in the portfolio to
determine the weighted average maturity for the pool. This Rule specifi es
that a variable rate instrument to be paid in 397 calendar days or less shall
be deemed to have a maturity equal to the period remaining until the next
readjustment of the interest rate.
(2) This weighted average maturity calculation uses the fi nal maturity of any
fl oating rate instruments held in the portfolio to calculate the weighted
average maturity for the pool.
Rates refl ect historical information and are not an indication of future performance.
As of September 30, 2017
Current Invested Balance $5,995,123,374.79
Weighted Average Maturity (1)* 43 Days
Weighted Average Maturity (2)* 78 Days
Net Asset Value 1.000070
Total Number of Participants 551
Management Fee on Invested Balance 0.0975%
Interest Distributed $6,772,707.23
Management Fee Collected $478,922.48
% of Portfolio Invested Beyond 1 Year 0.00%
Standard & Poor’s Current Rating AAAm
September Averages:
Average Invested Balance $5,970,112,839.99
Average Monthly Yield, on a simple basis 1.2827%
Average Weighted Average Maturity (1)* 40 Days
Average Weighted Average Maturity (2)* 77 Days
Distribution of
Participants by Type
As of September 30, 2011
Portfolio by
Maturity
As of September 30, 2011
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Historical Program Information
Average Book Market Net Number of
Month Rate Value Value Asset Value WAM (1)* WAM (2)* Participants
Sep 17 1.2827% $5,995,123,374.79 $5,995,667,106.47 1.000070 40 77 551
Aug 17 1.2660% 5,912,248,825.24 5,912,933,387.09 1.000115 32 70 548
Jul 17 1.2408% 6,097,733,914.84 6,098,596,876.56 1.000141 29 71 543
Jun 17 1.1333% 5,904,028,106.60 5,904,946,555.34 1.000122 25 75 539
May 17 1.0761% 6,257,671,308.91 6,259,334,715.43 1.000265 27 71 535
Apr 17 1.0739% 6,573,201,990.89 6,574,453,965.11 1.000190 32 69 528
Mar 17 1.0089% 6,727,258,315.21 6,728,526,958.13 1.000151 35 74 522
Feb 17 0.9716% 6,899,050,894.78 6,900,939,892.08 1.000273 38 75 515
Jan 17 0.9642% 6,257,691,371.71 6,259,008,532.09 1.000210 33 68 509
Dec 16 0.8790% 5,345,321,204.93 5,347,040,518.20 1.000291 31 72 506
Nov 16 0.8364% 4,677,615,888.80 4,679,361,690.19 1.000373 35 73 504
Oct 16 0.8112% 4,286,771,305.76 4,288,329,393.30 1.000363 40 70 502
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Book Value Market Value
Uninvested Balance $ 202,259.24 $ 202,259.24
Accrual of Interest Income 1,661,378.18 1,661,378.18
Interest and Management Fees Payable (6,886,823.51) (6,886,823.51)
Payable for Investment Purchased 0.00 0.00
Receivable for Investment Sold 0.00 0.00
Repurchase Agreements 150,491,999.98 150,491,999.98
Commercial Paper 5,849,654,560.90 5,850,198,292.58
Government Securities 0.00 0.00
Total $ 5,995,123,374.79 $ 5,995,667,106.47
Market value of collateral supporting the Repurchase Agreements is at least 102% of the Book Value. The portfolio is managed by J.P. Morgan Chase & Co. and the assets are safekept in a separate
custodial account at the Federal Reserve Bank in the name of LOGIC. The only source of payment to the Participants are the assets of LOGIC. There is no secondary source of payment for the
pool such as insurance or guarantee. Should you require a copy of the portfolio, please contact LOGIC Participant Services.
Portfolio Asset Summary as of September 30, 2017
Repurchase
Agreements
2.51%
8 to 30 days
25.15%
1 to 7 days
39.84%
181+ days
1.69%
31 to 90 days
11.84%Utility District
14.70%
Other
7.26%
School District
36.49%
Health Care
1.63%
County
9.62%
Higher
Education
2.90%
City
27.40%
Distribution of
Participants by Type
As of September 30, 2017
Portfolio by
Type of Investment
As of September 30, 2017
Portfolio by
Maturity
As of September 30, 2017
91 to 180 days
21.48%
Commercial Paper
97.49%
Mny Mkt Fund Daily Allocation LOGIC Invested Market Value WAM WAM
Date Equiv. [SEC Std.] Factor Balance Per Share Days (1)* Days (2)*
9/1/2017 1.2859% 0.000035229 $5,886,904,073.79 1.000055 35 77
9/2/2017 1.2859% 0.000035229 $5,886,904,073.79 1.000055 35 77
9/3/2017 1.2859% 0.000035229 $5,886,904,073.79 1.000055 35 77
9/4/2017 1.2859% 0.000035229 $5,886,904,073.79 1.000055 35 77
9/5/2017 1.2852% 0.000035211 $5,889,786,575.68 1.000120 37 78
9/6/2017 1.2854% 0.000035216 $5,897,837,022.64 1.000121 37 77
9/7/2017 1.2889% 0.000035312 $5,883,257,874.53 1.000125 39 78
9/8/2017 1.2847% 0.000035198 $5,898,833,747.97 1.000088 38 76
9/9/2017 1.2847% 0.000035198 $5,898,833,747.97 1.000088 38 76
9/10/2017 1.2847% 0.000035198 $5,898,833,747.97 1.000088 38 76
9/11/2017 1.2801% 0.000035072 $5,996,361,333.90 1.000125 37 74
9/12/2017 1.2787% 0.000035033 $5,998,325,210.06 1.000124 41 78
9/13/2017 1.2779% 0.000035012 $6,017,045,019.47 1.000125 40 77
9/14/2017 1.2761% 0.000034963 $6,080,080,972.93 1.000123 41 77
9/15/2017 1.2810% 0.000035096 $5,937,243,516.45 1.000088 39 76
9/16/2017 1.2810% 0.000035096 $5,937,243,516.45 1.000088 39 76
9/17/2017 1.2810% 0.000035096 $5,937,243,516.45 1.000088 39 76
9/18/2017 1.2799% 0.000035066 $5,963,320,821.28 1.000125 40 78
9/19/2017 1.2839% 0.000035174 $5,973,584,806.78 1.000124 41 81
9/20/2017 1.2858% 0.000035227 $5,962,782,532.41 1.000124 42 82
9/21/2017 1.2881% 0.000035291 $5,976,101,214.61 1.000120 41 78
9/22/2017 1.2844% 0.000035189 $5,947,798,570.18 1.000050 42 79
9/23/2017 1.2844% 0.000035189 $5,947,798,570.18 1.000050 42 79
9/24/2017 1.2844% 0.000035189 $5,947,798,570.18 1.000050 42 79
9/25/2017 1.2666% 0.000034702 $6,252,620,911.44 1.000109 39 75
9/26/2017 1.2724% 0.000034859 $6,244,032,738.55 1.000106 42 76
9/27/2017 1.2861% 0.000035235 $6,050,525,059.63 1.000112 43 78
9/28/2017 1.2930% 0.000035424 $6,028,232,557.33 1.000111 43 80
9/29/2017 1.2793% 0.000035050 $5,995,123,374.79 1.000070 43 78
9/30/2017 1.2793% 0.000035050 $5,995,123,374.79 1.000070 43 78
Average 1.2827% 0.000035142 $5,970,112,839.99 40 77
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Daily Summary for September 2017
LOGIC versus 90-Day Treasury Bill
This material is for information purposes only. This information does not represent an offer to buy or sell a security. The above rate information is obtained from sources that are believed to be reliable; however,
its accuracy or completeness September be subject to change. The LOGIC management fee be waived in full or in part at the discretion of the LOGIC co-administrators and the LOGIC rate for the period shown
refl ects waiver of fees. This table represents historical investment performance/return to the customer, net of fees, and is not an indication of future performance. An investment in the security is not insured or
guaranteed by the Federal Deposit Insurance Corporation or any other government agency. Although the issuer seeks to preserve the value of an investment at $1.00 per share, it is possible to lose money by
investing in the security. Information about these and other program details are in the fund’s Information Statement which should be read carefully before investing. The yield on the 90-Day Treasury Bill (“T-Bill
Yield”) is shown for comparative purposes only. When comparing the investment returns of the LOGIC pool to the T-Bill Yield, you should know that the LOGIC pool consist of allocations of specifi c diversifi ed
securities as detailed in the respective Information Statements. The T-Bill Yield is taken from Bloomberg Finance L.P. and represents the daily closing yield on the then current 90-day T-Bill.
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1.34
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90 Day T-BILL Rate LOGIC Rate
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For more information contact LOGIC Participant Services 1-800-895-6442 www.logic.org
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LOGIC Board Members
Philip G. Roberson Arlington ISD Board President
Fred L. Werner Municipal Finance Director Board Vice President
Judd R. Sanderson North Texas Municipal Water District Board Treasurer / Investment Offi cer
Sandra Newby Tarrant Regional Water District Board Member
Greg Jordan City of Grapevine Board Member
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ECONOMIC UPDATES
Federal Reserve Bank of Dallas Dallas-Fort Worth Economic Indicators | September 19, 2017 Page 1 of 4
Federal Reserve Bank of Dallas Dallas-Fort Worth Economic Indicators | September 19, 2017 Page 2 of 4
Federal Reserve Bank of Dallas Dallas-Fort Worth Economic Indicators | September 19, 2017 Page 3 of 4
Federal Reserve Bank of Dallas Dallas-Fort Worth Economic Indicators | September 19, 2017 Page 4 of 4
1
Federal Reserve Bank of Dallas Regional Economic Update
Hurricane Harvey caused widespread damage and broad
disruption to the Southeast Texas economy. Preliminary
estimates indicate that Harvey will be one of the costliest
U.S. hurricanes, ahead of Sandy and behind Katrina.
However, the storm’s negative impact on employment
and business activity is expected to be transitory and
should not derail the state’s positive economic momen-
tum. The Federal Reserve Bank of Dallas’ forecast for
2017 job growth is unchanged at 2.6 percent (December
to December).
Before Harvey’s initial landfall, Aug. 25, state job gains
were solid and unemployment was at its lowest level in a
decade. After Harvey, initial unemployment claims
soared, and the Dallas Fed’s analysis suggests that em-
ployment will decline in September before likely re-
bounding to trend growth in subsequent months.
Employment Gains Strengthen in August
The impact of Hurricane Harvey was not reflected in the
August employment figures because payroll data are
typically collected around the 12th day of the month.
Texas payroll employment expanded an annualized 2.0
percent in August, up from 1.1 percent in July. Job gains
were relatively broad based, with the fastest growth
seen in oil and gas extraction and mining support activi-
ties, construction, and leisure and hospitality. The pic-
ture across the major metros was mixed, with Houston
employment flat and Fort Worth down 2.1 percent in
August. Employment in both metros is up year to date.
Through August, the state has grown at a strong 2.6
percent annual rate.
First-Quarter Job Growth Revised Upward
The Texas Workforce Commission releases a more com-
prehensive employment series, the Quarterly Census of
Employment and Wages (QCEW), which is used to
benchmark the monthly Current Employment Statistics
data series. With the release of first quarter 2017 QCEW
data, Texas nonfarm employment was revised upward
by 0.5 percentage points in the first quarter, from 2.69
percent to 3.19. Revisions to employment growth were
substantial in February and March (Chart 1).
Initial Jobless Claims Surge with Impact of
Hurricane
Texas initial unemployment claims climbed to 65,524 in
the week ended Sept. 2, nearly five times the level seen
in the previous week (Chart 2). Claims have since come
Hurricane Harvey Unlikely to Throw Texas Off Course
September 29, 2017
5.9
0.3
2.0
6.0
0.8
2.9
2.0
2.7
3.6
1.1
2.0
0
1
2
3
4
5
6
7
Jan. '17 Feb. '17 March '17 April '17 May '17 June '17 July '17 Aug. '17
Pre-benchmark
Post-benchmark
Percent change,month/month*
*Seasonally adjusted, annualized rate.
NOTES: Data are through August 2017. Early benchmarking is through first quarter 2017.
SOURCES: Bureau of Labor Statistics; Texas Workforce Commission; seasonal and other adjustments by the Federal Reserve Bank of Dallas.
Chart 1
Benchmark Revision Reveals Stronger First-Quarter Job Gains for Texas
0
10
20
30
40
50
60
70
0
50
100
150
200
250
300
350
2000 2002 2004 2006 2008 2010 2012 2014 2016
NOTE: Initial claims data are through Sept. 16, 2017, and continuing claims data are through Sept. 9, 2017.
SOURCE:U.S. Department of Labor.
Thousands,seasonally adjusted
65.5
Allison
Initial claims
Chart 2
Initial Claims Spike Following Hurricane Harvey
Katrina Ike Harvey
Continuing claims
Thousands, seasonally adjusted
32.3
200.8
1.0
1.5
2.0
2.5
3.0
3.5
4.0
'75 '77 '79 '81 '83 '85 '87 '89 '91 '93 '95 '97 '99 '01 '03 '05 '07 '09 '11 '13 '15 '17
Tropical Storm
Claudette
Houston Memorial Day
flood
1994 Texas floods
Millions of jobs, seasonally adjusted
NOTES: Gray bars represent Texas recessions. Gulf Coast employment refers to the Houston, Beaumont, Corpus Christi and Victoria metros.
SOURCES:Bureau of Labor Statistics; National Oceanic and Atmospheric Administration; adjustments by the Federal Reserve Bank of Dallas.
Hurricane
Alicia Tropical Storm Allison
Hurricane Ike
Houston Tax
Day flood
Hurricane Harvey
Chart 3
Past Severe Weather Impacts on Texas Gulf Coast Job Growth Short-Lived
2
Federal Reserve Bank of Dallas Regional Economic Update
down to around 32,000 in the week ended Sept. 16 but
are still elevated relative to the 2017 pre-Harvey aver-
age of 13,900. Following Hurricane Ike in September
2008, Texas initial jobless claims rose 142 percent and
remained elevated for at least five weeks. Given that
the disruption caused by Harvey is of a larger magni-
tude, initial claims will likely remain elevated for a simi-
lar or slightly longer period. Prior to Harvey, state initial
jobless claims were below their 2000–06 averages.
Harvey’s Employment Impact Expected to Be
Short Lived
Historically, the impact of extreme weather events on
Texas Gulf Coast payroll employment has been transito-
ry as employment resumes its normal growth path fol-
lowing a temporary decline (Chart 3). Many of the
weather events highlighted in Chart 3 were not as se-
vere as Harvey but still point to the resiliency of the
area’s economy.
A Dallas Fed analysis of the effect of Hurricane Harvey
on employment suggests that jobs will fall sharply in
September, by 54,200 to 73,700 on the Gulf Coast and
37,800 to 60,400 statewide.1 Employment will likely
rebound to trend growth along the Gulf Coast by year-
end and in Texas in October.
Texas Business Outlook Survey Reflects
Continued Expansion
Texas factory activity increased in September, and re-
tail and service sector activity continued to reflect ex-
pansion, according to business executives responding to
the Dallas Fed’s Texas Business Outlook Surveys
(TBOS). Factory production and service revenue contin-
ued growing in September, exceeding last year’s aver-
ages (Chart 4). Retail sales climbed markedly in Sep-
tember as well.
Hurricane Harvey had a negative effect on the revenue
and/or production of 41 percent of firms responding to
the TBOS special questions that focused on its impact.
Over the next six months, 33 percent of all special
question respondents expect a decrease in their reve-
nue and/or production as a result of the storm. These
firms identified loss of customer base, personnel disrup-
tions and transportation and/or supply chain disruptions
as the most significant impediments to getting back to
business as usual.
Harvey’s Economic Losses Daunting
Despite the transitory impact of Harvey on employment
and business activity, the damage to property and in-
frastructure is severe. Moreover, insured losses are ex-
pected to be a smaller share of the total compared with
other major U.S. hurricanes because a larger-than-
usual proportion of the property damage was from
flooding. Harvey’s damage costs are estimated at $85
billion and up, putting the storm’s losses ahead of most
major U.S. hurricanes (Chart 5).
20.9
15.3
16.2
-50
-40
-30
-20
-10
0
10
20
30
40
2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017
Production (TMOS)
Revenue (TSSOS)
Sales (TROS)
Index*
*Three-month moving average, seasonally adjusted.
NOTES: Data are through September 2017. Dashed lines are 2016 averages.
SOURCES:Federal Reserve Bank of Dallas' Texas Manufacturing Outlook Survey (TMOS), Texas Service Sector Outlook Survey (TSSOS) and Texas Retail
Outlook Survey (TROS).
Chart 4
TBOS Points to Strong Recovery in Manufacturing, Stable Growth in Services
160.0
70.2
47.8
34.8 27.1 24.3 23.7 21.1 18.2
0
20
40
60
80
100
120
140
160
180
200
Katrina
(Aug. '05)
Harvey
(Aug. '17)
Sandy
(Oct. '12)
Irma
(Sept. '17)
Andrew
(Aug. '92)
Ike
(Sept. '08)
Ivan
(Sept. '04)
Wilma
(Oct. '05)
Rita
(Sept. '05)
Charley
(Aug. '04)
Hugo
(Sept. '89)
Cost, billions of real 2017 dollars
Chart 5
Harvey Projected to Be Among Costliest U.S. Hurricanes
NOTE: Costs include loss of personal and commercial property, public and private infrastructure, vehicles, livestock, and time-element losses (e.g., time costs for
businesses, and hotel costs for loss of living quarters).
SOURCES: National Oceanic and Atmospheric Administration; National Centers for Environmental Information; Moody's Analytics; Enki Research.
Estimates for Harvey
range from $85 to $108
Estimates for Irma
range from $58 to $83
50
100
150
200
250
300
350
2012 2013 2014 2015 2016 2017
Chart 6
Texas Home Sales Dip in August
Index, January 2012 = 100*
$400,000-$749,000
$250,000-
$399,000
$750,000+
Total
Under $249,000
*Three-month moving average, seasonally adjusted.
NOTE: Last data point is August 2017.
SOURCES: Texas A&M Real Estate Center; Multiple Listing Service; seasonal and other adjustments by Federal Reserve Bank of Dallas.
-300
-200
-100
0
100
200
300
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013
Net number of companies*
*The net number is the difference between firms moving in and those moving out of the metro area each year.
SOURCE: National Establishment Time Series Database.
KatrinaAllison
Houston
New Orleans
Ike
Chart 7
Many Firms Leave New Orleans After Katrina; Houston Less Affected by Allison, Ike
3
Federal Reserve Bank of Dallas Regional Economic Update
Labor Shortages May Worsen as Texas Gulf Coast
Repairs, Rebuilds
Labor markets tightened further in August, with the
state unemployment rate falling to 4.2 percent—its low-
est level since July 2007. Labor markets in Austin and
Dallas were even tighter, with unemployment below 4
percent.
With a limited labor pool from which to choose, compa-
nies are reporting worker shortages and difficulty hiring.
Shortages are particularly acute in construction, where
wages have rapidly increased since 2012. Labor demand
will rise as post-hurricane repair and restoration work
gets underway, further squeezing the Texas construc-
tion market and pushing up labor and material costs.
When asked about the impact of Hurricane Harvey on
the labor market, 27 percent of firms responding to the
TBOS special questions survey expected their ability to
find and hire workers to become more difficult over the
next six months.
Home Sales Dip, May Decline Further Post-Harvey
Overall, statewide home sales have plateaued at elevat-
ed levels and dipped in August (Chart 6). Sales of entry-
level homes (priced under $250,000) have been mostly
flat to down throughout the current expansion as home
prices have rapidly increased. Sales of homes priced
between $250,000 and $749,000, which had been ex-
panding at a solid pace and accounted for 35 percent of
the overall market in 2016, have softened in recent
months as well. Sales of homes priced above $750,000
have increased 3.9 percent year to date. Home sales will
likely slow further in the near term in Houston and other
affected areas due to the widespread storm damage to
homes but will gradually return to normal as recovery
begins.
Longer-Run Economic Impact Likely Limited
Research suggests that the longer -term impact of the
hurricane is expected to be limited.2 Houston will re-
bound because of its importance as the energy capital of
the U.S. and as a center for business and trade. Other
parts of the coast will gradually recover as well, alt-
hough some small-business owners may find it difficult
to reopen.
One indicator of Houston’s resilience is the sustained in-
migration of firms following previous severe weather
events (Chart 7). New Orleans was in economic decline
before Katrina made landfall in 2005, with more firms
moving out of the metro area relative to those coming
in. Katrina accelerated the out-migration from New Orle-
ans. In contrast, Houston’s economy was adding new
firms on net prior to Allison and Ike and continued at-
tracting employers after the storms’ immediate impacts
passed.
—Laila Assanie and Stephanie Gullo
Notes
1. For the Gulf Coast, growth is expected to rebound by
an annualized 15.7 to 21.1 percent in October and
rise 8.7 to 11.2 percent in November. A slight rise of
3.6 to 4.3 percent is anticipated in December. For
Texas, growth will likely rebound by an annualized
11.8 to 15.0 percent in October while staying close
to what had been forecast absent the hurricane for
November and December.
2. “The Economic Growth Impact of Hurricanes: Evi-
dence from U.S. Coastal Counties,” by Eric Strobl,
The Review of Economics and Statistics , vol. 93, no.
02, 2011, pp. 575–89; and “Local Economic Impacts
of Natural Disasters,” by Yu Xiao, Journal of Regional
Science, vol. 51, no. 4, 2011, pp. 804–20.
………………………………………………………………………………………...
About the Authors
Assanie is a senior business economist and Gullo is a
research analyst in the Research Department at the Fed-
eral Reserve Bank of Dallas.
1 Federal Reserve Bank of Dallas National Economic Update
National Economy on Solid Footing Before Arrival of Hurricanes Harvey
and Irma
September 25, 2017
Hurricanes Harvey and Irma, if taken together, would
rank among the costliest weather -related disasters in
U.S. history based on the estimated value of destroyed
or damaged property and infrastructure. Moreover, the
back-to-back storms in late August and early September
have introduced substantial uncertainty into the econo-
my’s near-term outlook.
Previous natural disasters suggest that despite interrup-
tion of economic activity in the immediate term and
hardship for those living in affected areas, the impact on
the national economy—an impact that includes subse-
quent boosts to activity from rebuilding—tends to be
modest.
Whether past experience will be a good guide to the re-
cent hurricanes will depend, among other factors, on the
strength of the economy before the storms. To that end,
this report examines the health of the national economy
just before the hurricanes and the storms’ likely impact
on the outlook.
GDP Growth Revised Higher
Real (inflation-adjusted) gross domestic product (GDP)
grew at a 3.0 percent annual rate during the second
quarter, a 0.4 percent upward revision of the first esti-
mate. The increase followed weak first-quarter growth of
1.2 percent. The latest result reflected a pickup in real
personal consumption spending growth and a smaller
drag from inventory investment.
The Institute for Supply Management (ISM) manufactur-
ing index increased to 58.8 in August from 56.3 in July.
The ISM nonmanufacturing index also rose in August, to
55.3 from 53.9 in July (Chart 1). Readings above 50
indicate general expansion; those below 50 indicate
general contraction. The manufacturing index is at its
highest level since 2011. The nonmanufacturing index,
though below recent highs, suggests moderate growth in
services.
Hiring Slows, Unemployment Near Prerecession
Low
Nonfarm payrolls increased by 156,000 in August, below
the consensus forecast and less than the downwardly
revised July number of 189,000. Payroll gains have av-
eraged roughly 176,000 per month in 2017, a slower
pace than during the three prior years (Chart 2). While
hiring has slowed, it remains above the range estimated
to be consistent with stable unemployment.
The labor force participation rate of 62.9 percent and
broad U-6 unemployment rate of 8.6 percent were un-
changed in August (the U-6 rate includes discouraged
workers, other marginally attached workers and those work-
ing part time for economic reasons). The headline, or U -3,
unemployment rate ticked up 0.1 percent in August to 4.4
percent. The U-3 rate matched its prerecession low, in May
2007, while the U-6 rate remained about 0.7 percentage
points above its prerecession low. U-3 unemployment re-
mains below the Congressional Budget Office’s estimate of
its natural rate, roughly 4.7 percent.
Inflation Remains Low
Measures of core consumer price inflation trended lower in
June, July and August and remain below levels consistent
with the Federal Reserve’s long-run goal of 2 percent (Chart
3). Measured on a 12 -month basis, the price index for per-
sonal consumption expenditures (PCE) excluding food and
energy ticked down 0.1 percent in July to 1.4 percent. The
Federal Reserve Bank of Dallas’ Trimmed Mean PCE inflation
rate edged down 0.1 percent in July to 1.6 percent. The
Consumer Price Index (CPI) excluding food and energy—for
35
40
45
50
55
60
65
2012 2013 2014 2015 2016 2017
Chart 1
August ISM Indexes Point to Solid Growth
ISM nonmanufacturing
ISM manufacturing
Aug. '17
58.8
55.3
Index*
*Values above 50 indicate expansion.
SOURCE: Institute for Supply Management (ISM).
0
50
100
150
200
250
300
350
400
2013 2014 2015 2016 2017
Chart 2
Payroll Growth Continues Slowing in 2017
Annual averages
192
260 226
187
176
Aug. '17
156
Thousands of jobs,seasonally adjusted
SOURCES: Bureau of Labor Statistics;authors' calculations.
Range
needed for
stable
unemp. rate
2
Federal Reserve Bank of Dallas National Economic Update
which there is an additional month of data—was un-
changed at 1.7 percent in June, July and August.
Inflation has slowed noticeably since early 2017. Monthly
rates were soft across a range of core measures from
March through July. August’s one-month core CPI rate of
an annualized 3 percent may represent a break with this
trend.
A few items’ price movement contributed to the March -to
-July deceleration—for example, cellular telephone ser-
vices, which fell 7 percent in March in the PCE, and hotel
and motel services, which fell a combined 7 percent over
June and July.
Chart 4 breaks down inflation in PCE excluding food and
energy into its broad components; the bars show each
component’s contribution to core PCE inflation for the 12
months through February 2017 (blue) and for March -July
(red). With two exceptions, the broad components of
core PCE contributed less from March to July than during
the prior 12 months. Despite the recent low readings,
professional forecasters still anticipate inflation to be an-
chored around the Fed’s long-run goal of 2 percent, sug-
gesting price strength in coming quarters.
Hurricanes’ Impact on the Outlook
Natural disasters such as Hurricanes Harvey and Irma
destroy physical capital and disrupt economic activity.
They also displace some amount of production, consump-
tion and investment that would have otherwise occurred.
Some of these foregone activities are simply postponed,
while others are permanently lost. The disruption effect
by itself would lead to an immediate dip and subsequent
partial recovery in the level of economic activity. Indeed,
industrial production slipped in August.
In subsequent months and quarters, the rebuilding of lost
capital plus the realization of some amount of postponed
consumption and investment tend to raise the level of
economic activity above what otherwise would have been
the case. Rebuilding is typically a very gradual process,
spread out over many quarters.
In terms of GDP, these patterns lead to an expectation of
slower growth in the third quarter relative to the pre -
disaster outlook, followed by slightly more rapid growth
over the next several quarters. A similar pattern is ex-
pected in the labor market, with slower job gains for a
couple of months, followed by slightly greater increases
later in the year and into 2018. Indeed, initial claims for
unemployment insurance jumped by 62,000 in the week
following Harvey; further increases over the next few
weeks seem likely.
Given Hurricane Harvey’s impact on the nation’s oil refin-
ing capacity, a temporary jump in headline inflation from
higher gasoline prices is likely. Some inflation may al-
ready have been present in August’s CPI data, but the
bulk will likely show up in data for September. Whether
the hurricanes will affect core measures of inflation is
less clear, though prices for vehicles, shelter and energy -
intensive services such as airlines represent potential
channels for transitory core inflation pressures.
—Jim Dolmas and Laton Russell
…………………………………………………………………………………………….
About the Authors
Dolmas is a senior research economist and advisor and
Russell is a research assistant in the Research Depart-
ment at the Federal Reserve Bank of Dallas.
0.0
0.5
1.0
1.5
2.0
2.5
3.0
3.5
4.0
'05 '06 '07 '08 '09 '10 '11 '12 '13 '14 '15 '16 '17
Chart 3
12-month Core Inflation Rates Trending Lower
Core CPI
Trimmed Mean PCE
Core PCE
Percent*
*Year over year, seasonally adjusted.
NOTES: Shaded area indicates recession. Dashed line indicates 2 percent personal consumption expenditures (PCE) inflation target.
SOURCES: Bureau of Economic Analysis; Bureau of Labor Statistics; Federal Reserve Bank of Dallas.
Aug. '17
Jul. '17
1.69
1.41
1.64
-0.4 -0.2 0 0.2 0.4 0.6 0.8
Nonprofit institutions serving households
Other services
Financial svcs & insurance
Food svcs & accommodations
Recreation services
Transportation services
Health care services
Housing ex energy
Other nondurables
Clothing & footwear
Other durable goods
Recreational goods & vehicles
Furnishings & durable household equip.
Motor vehicles & parts
Chart 4
Inflation Deceleration is Broad Based
12 months to Feb. 2017
March through July 2017
Percent change, annualized*
*Contributions to core personal consumption expenditures inflation.
SOURCES: Bureau of Economic Analysis; authors' calculations.
S
e
r
v
i
c
e
s
G
o
o
d
s
1
Federal Reserve Bank of Dallas International Economic Update
Recent data on global gross domestic product (GDP)
growth point to a modest and broad-based increase in
real economic activity. In the Federal Reserve Bank of
Dallas’ Database of Global Economic Indicators (DGEI),
world GDP growth (excluding the U.S.) was 3.5 percent
in the second quarter on a year-over-year basis, up from
3.1 percent in the first quarter.1
Global GDP Growth Broad Based
Second quarter 2017 saw positive economic expansion
among almost all trade partners. Real GDP grew faster
in both advanced economies (excluding the U.S.) and
emerging economies, continuing a trend seen since the
beginning of 2016 (Chart 1). Canada posted the strong-
est growth among advanced economies, expanding 4.5
percent on an annualized quarter-over-quarter basis.
This solid performance can be attributed to a rebound in
commodity prices, benefiting Canada’s resource sector.
The DGEI euro area grew 2.8 percent, with all nine
countries showing increased economic activity. Japan’s
GDP picked up in the second quarter from 1.2 percent to
2.5 percent. This marks Japan’s longest growth run in
over a decade. The U.K. was the weakest performer at
1.2 percent, an increase from first quarter’s 0.85 per-
cent growth.
The strongest performer among the emerging economies
in the second quarter was China, with a 6.7 percent an-
nualized quarter-over-quarter increase. This is slightly
less than its first-quarter growth of 7.3 percent. Mexico’s
GDP grew 2.3 percent, showing signs of stabilization.
Growth in India slowed from 7.2 percent in the first
quarter to 4.2 percent in the second as weakness in
manufacturing and mining weighed on activity. Brazil
continued to recover from the deepest recession in its
Global Outlook Improves
September 28, 2017 history with a 1 percent growth rate. Russia, also emerg-
ing from a recession, grew 4.0 percent, up from the pre-
vious two quarters. South African GDP expanded 2.5 per-
cent, its first increase since third quarter 2016.
Central Banks Respond to Growth
The Bank of Canada was the only advanced-economy
central bank to tighten policy rates since the last week of
July, raising the overnight target rate 25 basis points to 1
percent at its Sept. 6 meeting (Table 1). The bank cited
stronger-than-expected Canadian growth as a reason for
the increase and synchronous global economic expansion,
leading to higher industrial commodity prices. This hike
follows the Bank of Canada’s July increase of 25 basis
points, the bank’s first increase in seven years. The Bank
of England maintained its 0.25 percent rate at its Sept. 13
meeting but implied that it will likely raise rates in coming
months.
The Central Bank of Brazil reduced the SELIC overnight
rate by 1 percentage point in August, followed by an addi-
tional 1 percentage-point cut at the September meeting.
The central bank cited stabilization of the domestic econo-
my, a favorable global outlook and widespread disinflation
as reasons for the cut. The Reserve Bank of India voted
to reduce its repo rate by 25 basis points to 6.0 percent,
noting that inflation had fallen to a historic low. The Bank
of Russia cut its one-week repo rate by 50 basis points to
8.5 percent at its Sept. 15 meeting.
Policy rates in the U.K., Japan and Europe are still up
against their effective lower bound. Shadow policy rates,
which are estimates of effective policy rates not bounded
by zero, further declined in recent months.2 Shadow rates
are at or near historic lows due to long-term asset pur-
chases by central banks.
2
Federal Reserve Bank of Dallas International Economic Update
The European Central Bank (ECB), Bank of Japan (BOJ)
and Bank of England (BoE) all continued their asset pur-
chase programs, as Chart 2 illustrates. The ECB pur-
chased public- and private-sector securities at a rate of
€60 billion per month. BOJ continued to purchase gov-
ernment bonds, bringing the Japanese government’s 10-
year yield to near zero percent as of Sept. 26. BOJ’s bal-
ance sheet is approximately 90 percent of Japan’s annu-
al nominal GDP.
The Bank of England voted in August 2016 to expand
the government bond purchase program by £60 billion,
bringing the cap to £435 billion. At the Sept. 13 meet-
ing, the bank decided to maintain this level. As of Sept.
20, the BoE holds £434 billion worth of gilts, bonds is-
sued by the U.K. government. The BoE stopped purchas-
ing corporate bonds in April 2017 but unanimously voted
to continue holding the £10 billion stock of corporate
bonds in September.
Global Currencies Appreciate Against the Dollar
The DGEI aggregated real exchange rate for the dollar
indicates continued appreciation of other currencies
against the dollar. The aggregate real exchange rate in
advanced countries has grown 6.2 percent and increased
9.2 percent in emerging economies since the start of
2017 (Chart 3). As of Sept. 26, the Canadian dollar, eu-
ro and pound all have appreciated against the U.S. dollar
since July 27.
—Daniel Crowley
………………………………………………………………………………………….
About the Author
Crowley is a research assistant at the Globalization and
Monetary Policy Institute at the Federal Reserve Bank of
Dallas.
Notes
1. Calculations are based on a representative sample of 40
countries aggregated using U.S. trade weights.
2. For details on methodology, see “Measuring the Macroeco-
nomic Impact of Monetary Policy at the Zero Lower Bound,” by
Jing Cynthia Wu and Fan Dora Xia, Journal of Money, Credit and
Banking, vol. 48, no. 2–3, 2016, pp. 253–91. Estimates for the
U.K. and euro area are updated by Wu at the Chicago Booth
School of Business, and estimates for Japan are updated by Leo
Krippner at the Reserve Bank of New Zealand.
Table 1: Policy Rates
Latest
(percent)
Percentage-
point change
since July FOMC meeting
(July 27,
2017)
Percentage-
point change since last year
(Sept. 6,
2016)
U.S. 1.125 0.00 0.75
World (ex. U.S.) – – –
Advanced (ex. U.S.) – – –
Canada 1.00 0.25 0.50
Euro area 0.00 0.00 0.00
Japan -0.10 0.00 0.00
United Kingdom 0.25 0.00 0.00
Emerging – – –
China 4.35 0.00 0.00
Mexico 7.00 0.00 2.75
India 6.00 -0.25 -0.50
Brazil 8.25 -2.00 -6.00
Russia 8.50 -0.50 -2.00
South Africa 6.75 0.00 -0.25
NOTES: The last data are from Sept. 26, 2017. Country data are
arranged in descending order of trade weight. The advanced-
country policy rates are: U.S. fed funds rate, Canada target rate,
European Central Bank main refinancing operation rate, Japan
complementary deposit facility rate, U.K. official bank rate. The
emerging country policy rates are: China one-year lending rate,
Mexico target rate, India repo rate, Brazil overnight SELIC target
rate, Russia one-week repo auctions loan rate, South Africa aver-
age repo rate.
SOURCES: Haver Analytics; national sources.
CITY OF COLLEYVILLE
INVESTMENT REPORT TERMINOLOGY
CITY OF COLLEYVILLE
INVESTMENT REPORT TERMINOLOGY
RATES/MEASUREMENT DATA
BANK EARNED INCOME CREDIT
This is the interest rate our depository bank (Wells Fargo) will pay us on
our deposits to offset bank service charges. We will never “earn” more
than the bank fees are in a month.
AVERAGE QUARTERLY YIELD
This is the average interest rate earned for each of the three months on our
LOGIC (overnight investment pool).
AVERAGE WEIGHTED YIELD
The weighted average yield is the return on each investment that is
“weighted” based on the value of the investment in relation to total value of
investments held.
AVERAGE WEIGHTED MATURITY
The weighted average maturity is the number of days to maturity for each
investment that is “weighted” based on the value of the investment in
relation to total value of investments held.
13 WEEK TREASURY BENCHMARK
Treasury and Agency notes are backed 100% by the U.S Government.
These are the most secure investment types and there is virtually no risk
involved with loss of principal.
The securities have a 1 or 2 year maturity term. The Treasury.gov website
gives a coupon equivalent for these securities for 13 weeks (1/4 or quarter
of a fiscal year).
INVESTMENT PRICES
PURCHASE PRICE (BASIS)
This is what the City paid for the investment.
PAR VALUE
This represents what the investment will be worth at maturity date.
INVESTMENT TYPES
CDARS
Certificate of Deposit Account Registry Service
This is the most convenient way to access FDIC insurance on multi-million
dollar CD deposits and to earn CD level rates. For Colleyville, the money is
invested locally with Worthington Bank.
AGENCY SECURITIES
“Agency” is a term used to describe two types of bonds: (1) issued or
guaranteed by the U.S. Federal Government or (2) issued by government
sponsored enterprises. They are the highest quality debt instrument after
Treasury securities.
The market believes these securities have an implicit backing of the U.S.
Government.
FEDERAL HOME LOAN BANK
FEDERAL FARM CREDIT BANK
FEDERAL HOME LOAN MORTGAGE CORPORATION
FEDERAL NATIONAL MORTGAGE ASSOCIATION
The City does NOT invest in any non-agency mortgage backed securities.
Non-agency mortgage backed securities were the instruments involved in
the housing crisis that occurred in 2001-2007.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number Agenda Date 11/21/2017 Number 9
Type Report
Department City Manager
Title
Quarterly Performance Management Report
Strategic Plan
1.3 Assure convenient access to public information
1.4 Communicate thoroughly and strategically
Explanation
The purpose of this item is to report on performance of the programs and services
identified in the City's strategic plan and the general operations of the City through the
use of performance measures. In addition to performance measures, additional metrics
called vital statistics are included in the report. Performance measures are measures
of efficiency or effectiveness and represent outcomes that can be directly influenced by
staff. Vital statistics represent data that is important to track for overall understanding
of how a program is performing and for decision making, but is not necessarily a
reflection of efficiency or effectiveness, and is not something that staff has significant
control over. The presentation of both performance measures and vital statistics
provides a well-rounded look at performance and trends in programs and services,
while also furthering the City's efforts of accountability and transparency to those we
serve.
The attached spreadsheet includes year-end actual data for FY 2017. For performance
measures, the FY 2017 actual numbers are compared to the FY 2017 target that was
established by the responsible department and are color coded as listed below. Vital
statistics do not have a FY 2017 target and are therefore not color coded, as those
metrics represent information that is important to track, but are not necessarily
appropriate to set targets for.
Gray - Data not available at this time
Green - Performance met or exceeded the target
Yellow - Performance was near the target, but did not meet it
Red - Performance did not meet the target, or come close to meeting it
Dashboard reports are also included and offer a more visual presentation of highlighted
performance measures and vital statistics.
City Council Agenda Briefing
City of Colleyville Page 2
Attachments
1.FY 2017 Q4 Performance Management Report
Program Goal FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Target
FY 2017
Actuals
Percentage of code violations located
proactively Code Enforcement
Safeguard
Colleyville's
identity
62%69%80%69%70%≥ 50%79%
Number of UCR Part 1 Crimes Police
Administration
Deliver high quality
core services 199 175 160 141 158 ≤ 180 146
Percentage of UCR Part 1 Offenses cleared Criminal
Investigations
Deliver high quality
core services 28%20%30%31%28%≥ 20%29%
Percentage of crime victims contacted by
investigators within 3 days
Criminal
Investigations
Deliver high quality
core services 95%92%98%100%100%≥ 95%97%
Average Priority 1 response time (call
dispatch to arrival)Police Patrol Deliver high quality
core services 4:12 4:11 4:03 3:12 3:25 ≤ 5:00 3:36
Fire/Ambulance average response time Fire and EMS
Operations
Deliver high quality
core services 4:43 ≤ 6:00 4:40
Percentage of plans reviewed within 48
hours
Fire Prevention /
Investigations
Deliver high quality
core services 97%100%100%99%99%≥ 98%99%
Percentage of fire investigations cleared
within 30 days
Fire Prevention /
Investigations
Deliver high quality
core services 100%100%100%100%100%≥ 95%100%
Percentage of inspections performed
within 48 hours of request
Fire Prevention /
Investigations
Deliver high quality
core services 97%100%100%100%100%≥ 95%100%
Program Goal FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
Injury accidents per 1,000 population Police Patrol Deliver high quality
core services 2.2 0.75 0.7 0.7 0.72 0.71
Number of self-initiated calls for service
(proactive, community policing)Police Patrol Operate
Transparently 40,324 54,231 50,897 43,781 35,652 37,273
Total number of outstanding warrants in
system since 1/1/03 Warrant Officer Deliver high quality
core services 4,170 3,971 4,056 3,657 3,006 2,457
Number of warrants served Warrant Officer Deliver high quality
core services 7,190 1,452 2,767 2,610 2,350 2,874
Fire Related Responses Fire Operations Deliver high quality
core services N/A 381 500 542 566 610
Service Related Responses Fire Operations Deliver high quality
core services N/A 357 127 152 180 191
EMS Related Responses EMS Operations Deliver high quality
core services N/A 829 950 959 1037 967
Ambulance billing revenue EMS Operations Deliver high quality
core services $322,000 $323,672 $399,312 $354,239 $388,803 $318,738
Percentage of billed services recovered EMS Operations Deliver high quality
core services 30%30%32%29%31%59%
Total number of volunteer hours from
CFAAA and Rehab Team Fire Administration Operate
Transparently N/A 900 418.5 672.5 491.75 482
Community Fire Prevention Events Fire Prevention /
Operations
Operate
Transparently N/A N/A 116 125 122 118
Average hours of training per employee Fire Operations Deliver high quality
core services 205 160.9 160.99 134.77 166 170
PUBLIC SAFETY
Pe
r
f
o
r
m
a
n
c
e
M
e
a
s
u
r
e
s
Vi
t
a
l
S
t
a
t
i
s
t
i
c
s
(Previously reported percentage of response times
under 6 minutes )
Program Goal FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Target
FY 2017
Actuals
Percentage of residential plan reviews
completed in seven days or less (was 5
through FY16)
Building
Inspection
Enable Responsible
Development New Measure 21%41%77%75%≥ 75%84%
Percentage of commercial plan reviews
completed in seven days or less (was 10
through FY16)
Building
Inspection
Enable Responsible
Development New Measure 44%55%77%80%≥ 75%80%
Percentage of inspections performed within
24 hours
Building
Inspection
Enable Responsible
Development 93%97%98%99%98%≥ 95%98%
Percent of online department survey
respondents satisfied with overall service
Planning and
Zoning/Building
Inspection
Deliver high quality
core services New Measure 89%98%100%70%= 100%100%
Retail occupancy rate Economic
Development
Enable Responsible
Development 87%88%90%90%96%≥ 90%97%
Office occupancy rate Economic
Development
Enable Responsible
Development 87%89%89%90%92%≥ 90%93%
Percentage growth in sales tax revenue
(General Fund)
Economic
Development
Enable Responsible
Development 8.1%7.6%9.0%3.1%8.0%≥ 1.05%0.50%
Program Goal FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
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Number of Inspections Performed Building
Inspection
Enable Responsible
Development 8,780 6,832 4,621 7,194 9,977 9,978
DEVELOPMENT
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Program Goal FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Target
FY 2017
Actuals
Percentage of competitive athletic
fields meeting departmental
maintenance standards
Athletic Field
Maintenance
Safeguard
Colleyville's identity
New
Measure
New
Measure 80%80%85%≥ 85%100%
Percentage of park inspections meeting
standards Park Maintenance Safeguard
Colleyville's identity 85%87%80%95%96%≥ 85%96%
Percentage of library materials requests
filled within 30 days Library Services Deliver high quality
core services 83%86%96%93%94%≥ 80%98%
Percentage of library patrons who
come to the library looking for items
and find them
Library Services Deliver high quality
core services 82%79%80%81%83%≥ 80%83%
Children’s program attendance Library Services Safeguard
Colleyville's identity 17,145 21,955 18,363 17,173 18,888 ≥ 18,000 19,471
Adult and teen program attendance Library Services Safeguard
Colleyville's identity 809 910 795 651 800 ≥ 650 1,113
Children’s summer reading program
participation Library Services Safeguard
Colleyville's identity 1,054 1,182 1,188 987 1,278 ≥ 1,000 1,127
Adult and teen summer reading
program participation Library Services Safeguard
Colleyville's identity 106 118 114 84 148 ≥ 100 228
Library patron visits Library Services Safeguard
Colleyville's identity 104,268 123,211 134,314 133,076 120,202 ≥ 115,000 94,649
Reference questions answered Library Services Deliver high quality
core services 39,799 35,048 34,073 25,025 28,717 ≥ 25,000 33,280
Circulation of the library materials
collection Library Services Deliver high quality
core services 244,613 250,737 234,667 228,160 222,123 ≥ 220,000 227,252
Percentage of offered classes/programs
held Recreation Safeguard
Colleyville's identity 60%65%71%73%77%≥ 60%79%
Number of participants Senior Center Safeguard
Colleyville's identity 1,500 1,751 3,734 3,767 4,574 ≥ 1,500 4,148
Percentage of resident membership
visits Senior Center Safeguard
Colleyville's identity 55%58%60%59%51%≥ 60%50%
Percentage of cost recovery Colleyville Center Deliver high quality
core services 70%66%81%75%62%≥ 70%65%
Percentage of customer satisfaction
ratings of “excellent”Colleyville Center Deliver high quality
core services 98%96.3%96.4%97.3%98%≥ 97%97%
Number of events held Colleyville Center Safeguard
Colleyville's identity 420 386 412 452 376 ≥ 400 405
LEISURE
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Program Goal FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
Percentage of Colleyville households
with at least one active library card
holder
Library Services Safeguard
Colleyville's identity 55%50%50%50%50%50%
Library materials collection size Library Services Safeguard
Colleyville's identity 65,740 69,736 74,525 77,664 80,452 82,182
Number of staff hours dedicated to
athletic field maintenance and game
preparation
Athletic Field
Maintenance
Safeguard
Colleyville's identity 4,725 4,884 3,697 4,032 4,007 3,804
Number of youth sports participants Athletic Field
Maintenance
Safeguard
Colleyville's identity 4,750 4,063 4,315 4,434 4,302 4,517
Percentage of non-resident youth
sports participants
Athletic Field
Maintenance
Safeguard
Colleyville's identity 51%49%52%52%59%49%
Percentage of revenue recovery Athletic Field
Maintenance
Deliver high quality
core services N/A 12%12%20%18%18%
Number of classes/programs offered Senior Center Safeguard
Colleyville's identity 120 151 212 191 172 179
Average membership visits per month Senior Center Safeguard
Colleyville's identity 500 534 544 827 1,019 913
Number of Metroport Meals on Wheels
participants Senior Center Safeguard
Colleyville's identity 1,800 1,727 1,607 1,695 1,553 1,284
Percentage of Meals on Wheels
participants who are residents Senior Center Safeguard
Colleyville's identity 50%52%49%47%43%45%
Percentage of resident class
participants Recreation Safeguard
Colleyville's identity 60%49%42%44%43%43%
Revenue generated from bookings Colleyville Center Deliver high quality
core services $240,000 $246,797 $230,793 $226,901 $209,919 $230,612
Percentage of events generating
economic impact for local business Colleyville Center Safeguard
Colleyville's identity 55%57%59%59%60%70%
Percent of total events held:
Colleyville residents Colleyville Center Safeguard
Colleyville's identity N/A 9%10%11%23%13%
Percent of total events held:
Non-residents Colleyville Center Safeguard
Colleyville's identity N/A 41%36%30%25%34%
Percent of total events held:
Non-profits Colleyville Center Safeguard
Colleyville's identity N/A 44%47%50%45%46%
Percent of total events held:
City departments Colleyville Center Safeguard
Colleyville's identity N/A 6%7%9%7%7%
Percent of revenue:
Colleyville residents Colleyville Center Deliver high quality
core services N/A N/A N/A N/A 18%20%
Percent of revenue:
Non-residents Colleyville Center Deliver high quality
core services N/A N/A N/A N/A 61%53%
Percent of revenue:
Non-profits Colleyville Center Deliver high quality
core services N/A N/A N/A N/A 20%27%
Percent of revenue:
City departments Colleyville Center Deliver high quality
core services N/A N/A N/A N/A 1%0%
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Program Goal FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Target
FY 2017
Actuals
Percent of internal customers
satisfied with facility environment Building Services
Deliver high
quality core
services
98%89%84%86%96%≥ 90%92%
Percentage of work orders
responded to within one business
day
Building Services
Deliver high
quality core
services
99%78%51%83%89%≥ 90%91%
Percent of scheduled lane miles of
public streets swept
Stormwater
Management
Assure adequate
infrastructure 94%98%99%99%94%≥ 98%100%
Percent of storm drain inlets
inspected
Drainage
Maintenance
Assure adequate
infrastructure
New
Measure
New
Measure 20%51%55%≥ 50%50%
Percentage of storm sewer lines
inspected
Drainage
Maintenance
Assure adequate
infrastructure
New
Measure
New
Measure <1%<1%<1%≥ 10%<1%
Meter reading accuracy Utility Support Deliver high
quality core 98%99%99%98%99%≥ 98%98%
Percentage of total waste water
lines cleaned annually
Waste Water
Collection
Assure adequate
infrastructure 88%93%78%91%94%≥ 95%93%
Percentage of water valves
exercised Water Distribution Assure adequate
infrastructure
New
Measure
New
Measure 12%0.05%15%≥ 20%34%
Percentage of monthly water
samples testing negative for
coloform bacteria
Water Distribution
Deliver high
quality core
services
100%99.36%99%98%100%= 100%100%
Percent of street and traffic signs
replaced Street Maintenance
Deliver high
quality core
services
8%12%15%15%7%≥ 10%5.00%
Percentage of pavement markings
renewed Street Maintenance
Deliver high
quality core
services
New
Measure
New
Measure 20%4%15%≥ 20%12.2%
Program Goal FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
Percentage of fleet time available Fleet Maintenance
Deliver high
quality core
services
98%98%98%98%99%99%
Ratio of scheduled maintenance to
unscheduled repairs Building Services
Deliver high
quality core
services
77%68%41%68%50%51%
Number of infrastructure repairs
needed within two- year
maintenance bond period
Engineering Services Assure adequate
infrastructure 0 0 0 0 0 2
Value of newly-constructed public
infrastructure in place Engineering Services Assure adequate
infrastructure
New
Measure
New
Measure $5.82M $17.3M $11.7 M $19.4M
Percentage of contstruction time
with City staff present Engineering Services Assure adequate
infrastructure
New
Measure
New
Measure 18%23%30%25%
Percentage of time preventative
maintenance is completed on
schedule
Fleet Maintenance Assure adequate
infrastructure
New
Measure
New
Measure 95%96%96%99%
Water loss ratio Water Distribution Assure adequate
infrastructure 4.50%4.33%4.34%3.08%2.50%
Calendar
Year
Measure
PUBLIC WORKS
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Program Goal FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Target
FY 2017
Actuals
City-initiated news leads Communications Operate
tranparently 40 31 23 29 31 ≥ 30 52
Number of public information campaigns Communications Operate
tranparently 8 6 4 6 6 ≥ 8 9
Coverage in print, broadcast,
online/associated media value Communications Operate
tranparently $130,000 $82,650 $94,976 $114,000 $66,101 ≥ $100,000 $94,930
Achieve GFOA's Distinguished Budget Award City Manager's Office
Deliver high
quality core
services
Yes Yes Yes Yes Yes Yes Yes
Percentage of board, commission, and
committee members that have completed
Texas Open Meeting Act training
City Secretary Operate
tranparently < 50%< 50%89%91%86%≥ 95%94%
Program Goal FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
Tax rate per hundred dollars of valuation City Council
Deliver high
quality core
services
$0.3559 $0.3559 $0.3559 $0.3559 $0.3559 $0.33913
Number of household hazardous waste
collections (at Fort Worth ECC and Clean
Sweep event)
City Manager's Office
Deliver high
quality core
services
524 572 553 658 752 702
Visits to Colleyville.com Communications Operate
transparently 260,000 300,605 318,759 317,793 321,567 294,099
E-newsletter subscribers Communications Operate
transparently 1,300 1,679 2,621 2,839 3,225 3,819
Social Media Followers on City of Colleyville
Government Communications Operate
transparently
New
Measure
New
Measure
New
Measure 1,000 1,836 2,546
Advertising Campaigns Communications Operate
transparently
New
Measure
New
Measure 2 1 1 0
Number of public information requests City Secretary Operate
transparently 196 217 260 283 296 255
Number of citizen survey responses City Manager's Office Operate
transparently 1,665 N/A 1,323 N/A N/A 907
ADMINISTRATION
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Program Goal FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Target
FY 2017
Actuals
Number of audit adjustments in
period 13 closing Finance
Deliver high
quality core
services
14 12 10 24 7 ≤ 12 N/A
Achieve GFOA's Certificate of
Achievement for Excellence in
Financial Reporting
Finance
Deliver high
quality core
services
Yes Yes Yes Yes N/A Yes N/A
Percentage warrants issued within
10 day (formerly 8 day) period after
due date or court date
Municipal Court
Deliver high
quality core
services
New
Measure
New
Measure 97%99%99%≥ 97%99.0%
Billing accuracy rate Utility Billing
Deliver high
quality core
services
98.3%99.0%98.6%99.8%99.9%≥ 99.5%99.6%
Program Goal FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
Percent of ACH payments to total
accounts payable Finance
Deliver high
quality core
services
New
Measure
New
Measure 16%26%26%28%
Number of citations filed per FTE Municipal Court
Deliver high
quality core
services
4,000 4,268 4,610 4,609 4,220 4,268
Number of bench trials vs. jury trials
set Municipal Court
Deliver high
quality core
services
New
Measure
New
Measure 67 / 44 51 / 16 34 / 20 26 / 25
Percentage of automatic draft
customers/total customers Utility Billing
Deliver high
quality core
services
15%15%19%16%17%19%
Percentage of customers paying
before cutoff Utility Billing
Deliver high
quality core
services
97%97%97%97%97%96%
Uncollectible accounts written off at
year end (water & sewer)Utility Billing
Deliver high
quality core
services
$34,628 $30,500 $26,080 $27,178 $19,150 $22,069
FINANCE
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Program Goal FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Target
FY 2017
Actuals
Percentage turnover
(per fiscal year)Human Resources
Deliver high
quality core
services
12%22%15%17%14%≤ 15%14%
Percentage of annual performance
evaluations completed on time Human Resources
Deliver high
quality core
services
36%25%98%73%99%≥ 90%95%
Percentage of employees who
participate in wellness program Human Resources
Deliver high
quality core
services
80%78%86%85%92%≥ 80%91%
Workers' compensation experience
modification factor (actual losses
compared to expected losses)
Human Resources
Deliver high
quality core
services
New
Measure 0.48 0.45 0.83 0.84 ≤ 0.85 0.84
Medical and pharmacy loss ratio (paid
claims divided by premiums)Human Resources
Deliver high
quality core
services
New
Measure 66%75.8%87.4%75.5%≤ 85%102.4%
Percentage of product requests
completed on time
Graphical
Information Services
(GIS)
Deliver high
quality core
services
90%82%88%93%93.4%≥ 85%92%
Percentage of address responded to
within 30 days
Graphical
Information Services
(GIS)
Deliver high
quality core
services
96%64%89%100%100%≥ 90%100%
Percentage of broadcast uptime Network/Desktop
Services
Deliver high
quality core
services
99.99%99.82%99.86%99.88%99.99%≥ 99%99.999%
Percentage of work orders completed
on time
Network/Desktop
Services
Deliver high
quality core
services
80%87%78%87%92.9%≥ 95%91%
Percentage of network data and
telecommunications uptime
Network/Desktop
Services
Deliver high
quality core
services
99.99%99.83%99.73%99.80%99.99%≥ 99%99.997%
Percentage of IT work plan projects
completed on time
Network/Desktop
Services
Deliver high
quality core
services
80%100%97%94%95%= 100%100%
Percentage of data backup success Network/Desktop
Services
Deliver high
quality core
services
95%91%91%92%94.2%= 100%97%
Program Goal FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
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Total number of equipment pieces
maintained by department
Network/Desktop
Services
Deliver high
quality core
services
430 419 569 589 609 609
INTERNAL SERVICES
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FY
2
0
1
7
Q
4
Solid Waste & Recycling Communications City Secretary
Finance Human Resources Technology
0
200
400
600
800
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
Number of household
hazardous waste collections (at
Fort Worth ECC and Clean
Sweep event)
0 1,000 2,000 3,000
FY 2015
FY 2016
FY 2017
Actuals
Social Media Followers on City
of Colleyville Government
0
50
100
150
200
250
300
350
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
Number of public information
requests
28%
72%
Percent of ACH payments to
total accounts payable
ACH Payments
Traditional Checks
97%
Percentage of data backup
success
SuccessfulTarget: 100%
0%
20%
40%
60%
80%
100%
120%
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
Medical and pharmacy loss
ratio (paid claims divided by
premiums)
Target: ≤ 85%
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FY
2
0
1
7
Q
4
Parks Library Recreation
Senior Center Colleyville Center Colleyville Center
0%
20%
40%
60%
80%
100%
0
1,000
2,000
3,000
4,000
5,000
FY
2012
FY
2013
FY
2014
FY
2015
FY
2016
FY
2017
Actuals
Youth Sports Participants
Number of youth sports participants
13%
34%46%
7%
Utilization Trends
Colleyville residents Non-residents
Non-profits City departments
0
50
100
150
200
250
0
1,000
2,000
3,000
4,000
5,000
FY 2012 FY 2013 FY 2014FY 2015 FY 2016 FY 2017
Actuals
Number of Participants and
Classes
Number of participants
Number of classes/programs offered
(Goal)
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
Percentage of offered
classes/programs held
Target
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
160,000
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
Library patron visits
Target
20%
53%
27%
0%
Revenue Trends
Colleyville residents Non-residents
Non-profits City departments
within 24 hoursOccupancy Rate Timeliness
Da
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FY
2
0
1
7
Q
4
Retail & Office Inspections Performed Plan Review & Inspections
Stormwater & Drainage Water & Wastewater Street Maintenance
50%
55%
60%
65%
70%
75%
80%
85%
90%
95%
100%
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
Retail occupancy rate Office occupancy rate
Target
50%
60%
70%
80%
90%
100%
110%
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
Percentage of inspections performed within 24 hours
Target
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
ActualsPercentage of residential plan reviews completed in
seven days or less (was 5 through FY16)
Percentage of commercial plan reviews completed in
seven days or less (was 10 through FY16)
Target
0%
20%
40%
60%
80%
100%
FY 2014 FY 2015 FY 2016 FY 2017
ActualsPercent of scheduled lane miles of public streets
sweptPercent of storm drain inlets inspected
*annual measure
60%
65%
70%
75%
80%
85%
90%
95%
100%
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
Percentage of monthly water samples testing
negative for coloform bacteria
Percentage of total waste water lines cleaned
annually *annual measure
0%
5%
10%
15%
20%
25%
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
ActualsPercent of street and traffic signs replaced
Percentage of pavement markings renewed
*new measure in FY 2014
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FY
2
0
1
7
Q
4
Police Response Time UCR Part 1 Crimes Code Enforcement
Fire Prevention/InvestigationAmbulance BillingFire & EMS Responses
0:00
1:12
2:24
3:36
4:48
6:00
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
Average Priority 1 response time (call dispatch to
arrival)
Target
0
50
100
150
200
250
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals
Number of UCR Part 1 Crimes
Percentage of UCR Part 1 Offenses cleared
0
200
400
600
800
1000
FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
ActualsFire Related Responses Service Related Responses
EMS Related Responses
0%
10%
20%
30%
40%
50%
60%
$0
$50,000
$100,000
$150,000
$200,000
$250,000
$300,000
$350,000
$400,000
$450,000
Ambulance billing revenue
Percentage of billed services recovered
80%
85%
90%
95%
100%
FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017
Actuals% Plans reviewed within 48 hours
% Fire investigations cleared within 30 days
% Inspections performed within 48 hours of request
79%
21%
Percentage of code violations
located proactively
Proactive ReactiveTarget: ≥ 50%
RESOLUTION R-17-4204
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
NOVEMBER 21, 2017
WHEREAS,City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS
THE 21 ST DAY OF NOVEMBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
SPEAKER CARD
Date: " • /2'1• I /'
Agenda Item Number: 1 f-- Item must be completed!
For example: 5a (this can be found on the far left side of the agenda copy)
Do you have special technology needs, such as loading photos, connecting a laptop
or tablet, during your time to speak? Yes No
I will speak In Support of this item. VI will speak In Opposition to this item.
I do not wish to speak, but please record my: support opposition
Name: JASON L LMS
Address: BC I SIM-L1 o 4 DRoir City: Co`.-4yv“..uE
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the Citizen's Comments section of the agenda.
Signe1y �"�
This information is a Public Record
SPEAKER CARD
Date: //-2/-/ 7
Agenda Item Number: 7A 4 - Item must be completed!
For example: 5a (this can be found on the far left side of the agenda copy)
Do you have special technology needs, such as loading photos, connecting a laptop
or tablet, during your time to speak? Yes _ "----1Sio
I will speak In Support of this item. ✓ I will speak In Opposition to this item.
I do not wish to speak, but please record my: support opposition
Name: .,J4meS .8 TSAv
Address: 86.5-- S/ C/ T// Dr City: OD I!E L, ✓ i/'c .
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the Citizen's Comments section the agenda.
Signed:
i2g/r3/2.0
his inforon is a Public Record
SPEAKER CARD
Date: //-27—
Agenda
/27—Agenda Item Number: rid 4-- Item must be completed!
For example: 5a (this can be found on the far left side of the agenda copy)
Do you have special technology needs, such as loading 9tos, connecting a laptop
or tablet, during your time to speak? Yes No
I will speak In Support of this item. I will speak In Opposition to this item.
I do not wish to speak, but please record my: support opposition
Name: < fc/ �
Address: /0 `( JZ X i£6QJ/'N City: 194IZiis sJ
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the Citizen's Comments section of the agenda.
Signed: 7.,<;',4_..!.7 �. a
This information is a Public Record
SPEAKER CARD
Date:
Agenda Item Number: ' 'E 4-- Item must be completed!
For example: 5a (this can be found on the far left side of the agenda copy)
Do you have special technology needs, such as loading photos, connecting a laptop
or tablet, during your time to speak? Yes No
I will speak In Support of this item. I will speak In Opposition to this item.
I do not wish to speak, but please record my: \' `. support opposition
Name: 4h / ' izr uz)
Address: �� I c104,� .�,, City: etc 64Jc., 7611L/
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the Citizen's Comments section of the agenda.
Signed:, 03%;, _
This information is a Public Record
SPEAKER CARD
Date: / a 1 l 7
Agenda Item Number: 7/ Item must be completed!
For example: 5a (this can be found on the far left side of the agenda copy)
Do you have special technology needs, such as loading phs, connecting a laptop
or tablet, during your time to speak? Yes No
I will speak In Support of this item. I will speak In Opposition to this item.
I do not wish to speak, but please record my: _ support Verpposition
Name; /2/)/7 V IH !
Address: 0 bLf .5.A /7117Y1 City: CO' /i :///YLL
I
understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the C tti Comments section of the agenda.
Signed: 6 (A)n-
This information is a Public Record
SPEAKER CARD
Date: ' � I � 1
Agenda Item Number: I i1 4--- Item must be completed!
For example: 5a (this can be found on the far left side of the agenda copy)
Do you have special technology needs, such as loading photos, connecting a laptop
or tablet, during your time to speak? Yes No
I will speak In Support of this item. I will speak In Opposition to this item.
I do not wish to speak, but please record my: support opposition
Name: 6 Qt C, `aH\N ") ^)
Address: 32°5 �'I\N6U-WVC6 1g\_ City: Yo20 \►.102-\\\----
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the Citizen's Comments section of the agenda.
Signed:
This information is a Public Record
SPEAKER CARD
Date: II 1-17
Agenda Item Number: 7a, 4-- Item must be completed!
For example: 5a (this can be found on the far left side of the agenda copy)
Do you have special technology needs, such as loading photos, connecting a laptop
or tablet, during your time to speak? ' Yes No
A will speak In Support of this item. I will speak In Opposition to this item.
I do not wish to speak, but please record my: support opposition
Name: Car 7A . Svbl'ade/-
Address: (? S AI C hvs-C-- ,S'1 City: A/ie//,, 7) 74/?-Z
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the Citizen's Comments section of the agenda.
Signed: //
This information is a Public Record
November 16, 2017
City Council
Colleyville, Texas
Re: Stowe Property
816 Shelton Drive
Colleyville, Texas
My grandparents purchased the above mentioned parcel of
land many decades ago to settle and raise their family.
Remembering back to those days, I cannot recall being able to
see another house in any direction.
George and Pearl Stowe were hard working individuals and in
no way thought leaving their legacy to surviving heirs would
create the controversy that we have today.
The process of selling the land has gone on for over a year.
We are asking for your consideration, in good faith, to please
work with our agents involved for the sale of this property.
If I can help, please let me know.
Thank you,
Charles E. Miller
211 Pack Horse Drive
Bastrop, Texas 78602
(409)338-2695