HomeMy WebLinkAboutCity Council-Agenda Packets-12/05/2017
City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, December 5, 2017
WORKSESSION
5:30 PM
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
WS-1 Discussion of masonry wall requirements
WS-2 Discussion of a farmer's market
WS-3 Discussion of the December 5, 2017, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
• Glade Road eminent domain cases for Parcels 150 and 159
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities, including:
• Glade Road Project Phases 1B and 2
• City real property and facilities located within the Village at Colleyville
• Acquisition of real property along Highway 26
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
City Council Agenda December 5, 2017
City of Colleyville Page 2
REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Martin Richardson, Crown of Life
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4205
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
4. CONSENT: READING AND PUBLIC HEARING - RESOLUTION R-17-4206
4a Approval of the minutes of the regular City Council meeting of
November 21, 2017
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance O-17-2034
An ordinance amending Sections 3A and 3B of the Water and Sewer
Policy and Procedure manual as contained in the Code of Ordinances of
the City of Colleyville, Texas, adjusting water and wastewater
volumetric rates to pass through changes from the Trinity River
Authority, and adding clarifying language related to fire hydrant
meters
6. RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-17-4207
A resolution casting votes for electing members to the Tarrant
Appraisal District Board of Directors
6b Resolution R-17-4208
A resolution establishing a Colleyville Community Garden Advisory
Committee and appointing members
6c Resolution R-17-4209
A resolution appointing City Councilmembers to the Audit Committee
City Council Agenda December 5, 2017
City of Colleyville Page 3
6d Resolution R-17-4210
Approval of a resolution to replace Resolution R-16-4023 adopting the
City Council Rules of Procedure
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
8. REPORTS
Colleyville Tree Board Minutes - January 5, 2015
Zoning Board of Adjustment Minutes - September 12, 2017
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR DECEMBER
5, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-4211
10. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday,
December 1, 2017 by 5:00 p.m.
Christine Loven, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be present at
this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-1 Agenda Date 12/05/2017
Type Worksession
Department Public Works
Title
Discussion of masonry wall requirements
Strategic Plan
1.4 Communicate thoroughly and strategically
4.2 Encourage compatible commercial growth
Explanation
Updated Information: The City Council discussed the proposed ordinance
amendment at the November 7, 2017 worksession. The Council expressed concerns
about the method of construction for wood fences and asked staff to review the
impacts of using wood and possible standards that would apply to ensure high quality.
Ordinance – Chapter 3 (Land Use) of the LDC contains general construction
requirements for wood fences:
a. For commercial properties, all vertical posts on fences over four (4) feet in
height shall be galvanized steel with a minimum two (2) and three-eighths (3/8”)
inch diameter, a minimum fifteen (15) gauge thickness, and set in a concrete
footing. Picket fences, split rail fences, ranch style or agricultural fences, or
other types of decorative fences approved by the Building Official or his/her
designee shall be permitted to use wood posts.
b. Concrete footings shall be a minimum of eight (8) inches in diameter.
c. For fences less than seven (7) feet in height, posts shall be spaced at a
maximum of eight (8) feet on center, set in a concrete footing of no less than
twenty-four (24”) inches deep.
d. For fences that are seven (7) feet or greater in height, posts shall be
spaced at a maximum of six (6) feet on center, set in a concrete footing of no
less than thirty-six (36”) inches deep.
e. Fence posts attached to or supported by other structures, including
retaining walls, shall be provided with foundation and anchorage to prevent
movement of structure or retaining wall.
f. All materials shall be securely fastened, vertical boards to horizontal
City Council Agenda Briefing
City of Colleyville Page 2
stringers, stringers to vertical posts, top rail, to ensure an ongoing attractive
appearance and safe condition, free from rot, rust, vandalism and other sources
of decay.
g. The bottom of the fence shall be designed to prevent ground to wood
contact. This can be achieved through the use of a concrete strip poured
between the fence supports or by raising the pickets to provide a minimum of
two inches between the bottom of the pickets and the ground. Fences located
within drainage easements must be approved by the Public Works Director per
the requirements of Section 8-170 of the Land Development Code and shall be
built such that required drainage and stormwater run-off is not impeded.
h. All wood material shall be stained, pressure treated, painted, or adequately
sealed to prevent decay.
Explanation: A zoning change request located at 8303 Precinct Line Road from the R-
20 (Single Family Residential - Min. 20,000 sq/ft) district to the CPO (Professional
Office) district was recently approved by the City Council. The purpose of the zoning is
to allow for the existing house to be converted into an office.
At the final reading by City Council, screening requirements were brought up for
discussion. The current regulations require that a decorative masonry wall of a height
not less than eight (8) feet be installed where a nonresidential use abuts a residential
lot, use or district. The subject property is located adjacent to lots with the R-20
zoning. The majority of the lots on the block have the R-20 zoning designation.
According to the Future Land Use Map of the City’s comprehensive plan, the properties
on this block are designated ‘commercial’ and planned for non-residential
development. Requiring a decorative masonry wall may not be appropriate when the
intent is for the remaining properties to redevelop similarly to the subject property.
The City Council asked staff to review the screening regulations and present an
alternative.
Existing Conditions/Background: The properties affected are generally located on
the east side of Precinct Line Road north of McDonwell School Road. The majority of
the properties are zoned R-20 Single Family Residential district with an existing house
on the lot. The entire block north of McDonwell School Road is designated as
‘commercial’ on the City’s Future Land Use Map. It is anticipated that the lots with
frontage onto Precinct Line Road will continue to redevelop for commercial (office &
limited retail) uses.
Ordinance – Chapter 3 (Land Use) of the Land Development Code (LDC) requires that
a decorative masonry wall of a height not less than eight (8) feet be installed where a
nonresidential use abuts a residential lot, use or district.
City Council Agenda Briefing
City of Colleyville Page 3
a. Where a nonresidential use abuts a residential lot, use or district, the side
and rear property lines abutting said residential lot, use or district shall be
suitably screened, with a decorative masonry wall, by the nonresidential use so
as to obscure the view from the residential lot, use or district to the
nonresidential use to a height not less than eight (8) feet.
Ordinance Amendment: Staff has reviewed the regulation and is proposing language
for the City Council to consider that will allow for an alternative screening material to
be approved by the Director of Community Development along the interior side
property lines. The regulation would only apply to properties on a principal arterial
street, such as Precinct Line Road, and when designated as ‘commercial’ on the City’s
Future Land Use Map.
a. Where a nonresidential use abuts a residential lot, use or district, the side
and rear property lines abutting said residential lot, use or district shall be
suitably screened by the nonresidential use so as to obscure the view from the
residential lot, use or district to the nonresidential use per the following:
i. A decorative masonry wall to a height not less than eight (8) feet.
ii. An alternate fencing material (e.g. wood, composite, or metal) along
interior side property lines may be approved by the Director of Community
Development or his/her designee where the nonresidential use exists on a
principal arterial roadway as shown on the Master Thoroughfare Plan and the
adjacent residential lot, use or district is designated for ‘commercial’ land use
on the Future Land Use Map. If wood is approved, the fence shall be built in
compliance with general construction requirements for wood fences.
Attachments
1.Alternative Screening Material Presentation
2.Current Screening Regulations in Nonresidential Districts
3.Proposed Screening Regulations in Nonresidential Districts
Discussion of a possible amendment to the Land
Development Code to modify the screening material
adjacent to residential properties in certain situations
City Council Worksession
December 5, 2017
Ordinance Amendment –
Screening Required in
Nonresidential Districts (Ch. 3)
Objective
To receive direction from the Ci ty Council regarding an
ordinance amendment to modify the screening material
adjacent to residential properties in certain situations.
Background Information
•A zoning change from the R-20 to CPO was recently approved by the City
Council at 8303 Precinct Line Road.
•Purpose is to allow for conversion of the existing house into an office.
•R-20 zoning exists on adjacent lots.
•The current regulations require a decorative masonry wall of a height not
less than eight (8) feet be installed where a nonresidential use abuts a
residential lot, use or district.
•All lots on block are designated ‘commercial’ on the Future Land Use Map
and planned for nonresidential development.
•The City Council asked staff to review the screening regulations and
present an alternative.
Zoning Map
Future Land Use Map
D.General Requirements/Prohibitions for all Fences and Free -standing Walls
14.General Construction Requirements for Wood Fences:
a.For commercial properties, all vertical posts on fences over four (4) feet in height shall be galvanized steel with a minimum two
(2) and three-eighths (3/8”) inch diameter, a minimum fifteen (15) gauge thickness, and set in a concrete footing. Picket fence s,
split rail fences, ranch style or agricultural fences, or other types of decorative fences approved by the Building Official or his/her
designee shall be permitted to use wood posts.
b.Concrete footings shall be a minimum of eight (8) inches in diameter.
c.For fences less than seven (7) feet in height, posts shall be spaced at a maximum of eight (8) feet on center, set in a concr ete
footing of no less than twenty-four (24”) inches deep.
d.For fences that are seven (7) feet or greater in height, posts shall be spaced at a maximum of six (6) feet on center, set in a
concrete footing of no less than thirty-six (36”) inches deep.
e.Fence posts attached to or supported by other structures, including retaining walls, shall be provided with foundation and
anchorage to prevent movement of structure or retaining wall.
f.All materials shall be securely fastened, vertical boards to horizontal stringers, stringers to vertical posts, top rail, to ensure an
ongoing attractive appearance and safe condition, free from rot, rust, vandalism and other sources of decay.
g.The bottom of the fence shall be designed to prevent ground to wood contact. This can be achieved through the use of a concre te
strip poured between the fence supports or by raising the pickets to provide a minimum of two inches between the bottom of th e
pickets and the ground. Fences located within drainage easements must be approved by the Public Works Director per the
requirements of Section 8-170 of the Land Development Code and shall be built such that required drainage and stormwater run-
off is not impeded.
h.All wood material shall be stained, pressure treated, painted, or adequately sealed to prevent decay.
Section 3.26 Fences, Free Standing Walls, and Screening Materials –Existing Language
D.General Requirements/Prohibitions for all Fences and Free -standing Walls
2.Screening Required in Nonresidential Districts:
a.Where a nonresidential use abuts a residential lot, use or district, the side and rear property lines
abutting said residential lot, use or district shall be suitably screened, with a decorative masonry
wall, by the nonresidential use so as to obscure the view from the residential lot, use or district to
the nonresidential use to a height not less than eight (8) feet .
Section 3.26 Fences, Free Standing Walls, and Screening Materials –Existing Language
D.General Requirements/Prohibitions for all Fences and Free -standing Walls
2.Screening Required in Non-Residential Districts:
a.Where a nonresidential use abuts a residential lot, use or district, the side and rear property lines
abutting said residential lot, use or district shall be suitably screened by the nonresidential use so
as to obscure the view from the residential lot, use or district to the nonresidential use per the
following:
i.A decorative masonry wall to a height not less than eight (8) feet.
ii.An alternate fencing material (e.g. wood, composite, or metal) along interior side property
lines may be approved by the Director of Community Development or his/her designee
where the nonresidential use exists on a principal arterial roadway as shown on the Master
Thoroughfare Plan and the adjacent residential lot, use or district is designated for
‘commercial’ land use on the Future Land Use Map. If wood is approved, the fence shall be
built in compliance with general construction requirements for wood fences.
Section 3.26 Fences, Free Standing Walls, and Screening Materials –Proposed Language
Summary
•Currently, an 8-foot tall decorative masonry wall will be required
along the side and rear property lines.
•The amendment will allow alternative material (e.g. wood) along
interior side property lines for properties on principal arterial
streets and when adjacent properties are designated
‘commercial’.
•Alternative material will require approval by the Director of
Community Development.
D. General Requirements/Prohibitions for all Fences and Fee-standing Walls
2.Screening Required in Non-Residential Districts:
a.Where a nonresidential use abuts a residential lot, use or district, the side and rear property lines
abutting said residential lot, use or district shall be suitably screened, with a decorative masonry wall,
by the nonresidential use so as to obscure the view from the residential lot, use or district to the
nonresidential use to a height not less than eight (8) feet.
b.Where a district boundary separating a residential district from a nonresidential district is along a street,
and an automobile parking lot or parking area is located in the front yard of the nonresidential use, then
said parking lot or parking area facing the residential lot, use or district shall be suitably screened to a
height of not less than three and one-half (3-1/2) feet.
c.In all districts where open storage is permitted and the screening thereof is required, then such
screening shall be provided around the exposed perimeter thereof of not less than six (6) feet in height
and shall be composed of decorative masonry material
d.Off-street loading areas shall be adequately screened from view of any residential dwelling lot or of any
other adjacent residential land use with a decorative masonry wall of not less than eight feet in height
or a landscaped berm.
e.All roof mounted mechanical equipment and parapet wall structural supports shall be screened from
view.
f.All required screening between residential and commercial, institutional, multifamily and mobile home
uses shall be maintained in good condition by the property owner of the commercial, institutional,
multifamily and mobile home use.
Current Screening Regulations in Non-Residential Districts
D. General Requirements/Prohibitions for all Fences and Fee-standing Walls
2.Screening Required in Non-Residential Districts:
a.Where a nonresidential use abuts a residential lot, use or district, the side and rear property lines
abutting said residential lot, use or district shall be suitably screened by the nonresidential use so as to
obscure the view from the residential lot, use or district to the nonresidential use per the following:
i.A decorative masonry wall to a height not less than eight (8) feet.
ii. An alternate fencing material (e.g. wood, composite, or metal) along interior side property lines
may be approved by the Director of Community Development or his/her designee where the
nonresidential use exists on a principal arterial roadway as shown on the Master Thoroughfare
Plan and the adjacent residential lot, use or district is designated for ‘commercial’ land use on
the Future Land Use Map. If wood is approved, the fence shall be built in compliance with
general construction requirements for wood fences.
b.Where a district boundary separating a residential district from a nonresidential district is along a street,
and an automobile parking lot or parking area is located in the front yard of the nonresidential use, then
said parking lot or parking area facing the residential lot, use or district shall be suitably screened to a
height of not less than three and one-half (3-1/2) feet.
c. In all districts where open storage is permitted and the screening thereof is required, then such
screening shall be provided around the exposed perimeter thereof of not less than six (6) feet in height
and shall be composed of decorative masonry material
d.Off-street loading areas shall be adequately screened from view of any residential dwelling lot or of any
other adjacent residential land use with a decorative masonry wall of not less than eight feet in height
or a landscaped berm.
e.All roof mounted mechanical equipment and parapet wall structural supports shall be screened from
view.
f.All required screening between residential and commercial, institutional, multifamily and mobile home
uses shall be maintained in good condition by the property owner of the commercial, institutional,
multifamily and mobile home use.
Proposed Screening Regulations in Nonresidential Districts
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-2 Agenda Date 12/05/2017
Type Worksession
Department Economic Development
Title
Discussion of a farmer's market
Strategic Plan
5.2 Support a variety of community events, concerts and celebrations
Explanation
Staff will lead a discussion of hosting a weekly farmer's market at the City Hall south
property beginning in spring 2018. This was a recommendation of the Ad Hoc Special
Events Committee.
Attachments
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-3 Agenda Date 12/05/2017
Type Worksession
Department City Secretary
Title
Discussion of the December 5, 2017, City Council regular agenda items
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 1 Agenda Date 12/05/2017
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by items
on the agenda
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
Glade Road eminent domain cases for Parcels 150 and 159
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value
of real property for City facilities, including:
Glade Road Project Phases 1B and 2
City real property and facilities located within the Village at Colleyville
Acquisition of real property along Highway 26
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate the
offer of a financial or other incentive to a business prospect
Attachments
RESOLUTION R-17-4205
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF
DECEMBER 5, 2017
WHEREAS,following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS
THE 5TH DAY OF DECEMBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
RESOLUTION R-17-4206
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
DECEMBER 5, 2017
WHEREAS,City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a.Approval of the minutes of the regular City Council
meeting of November 21, 2017
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS
THE 5TH DAY OF DECEMBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, November 21, 2017 City Council Chambers
Mayor Richard Newton called the Colleyville City Council Worksession to order on
Tuesday, November 21, 2017, at 5:04 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen
and Mike Taylor.
Also Present: Assistant City Manager Mark Wood, Assistant City Manager
Adrienne Lothery, Director of Public Safety Police Chief Mike Holder, Fire Chief
Brian Riley, Assistant Police Chief Robert Hinton, Chief Financial Officer Shereen
Gendy, Community Development Director Ben Bryner, Library and Special Events
Director Mary Rodne, Marketing Coordinator Dustin Dangli, Information Services
Manager Chris Pena, City Attorney Whitt Wyatt, and City Secretary Christine
Loven.
WS-1 Recommendations from Colleyville Special Events Ad Hoc Committee
Library and Special Events Director Mary Rodne noted members of the Special
Events Ad Hoc Committee were present and she presented the recommendations
of the Special Events Ad Hoc Committee.
Mayor Pro Tem Lindamood stated the movie in the Village on November 20 was
well planned and attended.
Assistant City Manager Mark Wood stated he is working with a company to
manage a Farmer’s Market in front of City Hall during the summer.
Mayor Newton thanked the committee for the work and stated he likes all of the
recommendations.
Rich Hendler stated the committee appointees worked well together, thanked Mark
Wood for the assistance with the logistics of a farmer’s market. He also thanked
City staff Kristi Isbell and Mary Rodne for their work.
The City Council agreed to move forward. Mayor Newton asked the Committee
and City Council to consider if the Committee should be made a standing
committee.
Councilmember Taylor asked if we had any history on the lack of response to a
previous effort of a farmers market in the Village.
City of Colleyville Page 2
City Council Minutes - DRAFT November 21, 2017
There was general discussion regarding social media, marketing, the changing
community, and how to be responsive.
Councilmember Coplen suggested the Committee continue to meet at the
discretion of City staff.
WS-2 2017 Council Priorities Workshop Report
Assistant City Manager Adrienne Lothery reviewed the workshop process,
highlighting the updated and new objectives in the strategic plan.
Mayor Newton reviewed the report and stated he felt all was in order. He has
made notes regarding some of the objectives and suggested reviewing the
progress every quarter.
Councilmembers concurred with the report results.
Mayor Newton explained the SMART process.
WS-3 Discussion of the STAR (Status, Transparency, Accountability, & Results)
Report
Assistant City Manager Adrienne Lothery presented this item and briefed the City
Council.
Mayor Newton and the City Council agreed the new format will be beneficial with
the quarterly tracking.
WS-4 Discussion of dates for a Worksession on Land Development Code updates
Mayor Newton explained staff has been working very diligently to address
changes, but it is a daunting task which requires time.
City Council noted there have been many changes over the years and dedicated
time for review and direction is necessary.
The City Council selected the date of January 23, 2018, at 6:00 p.m. to conduct a
worksession for discussion and review of Land Development Code updates.
WS-5 Discussion of the City/Colleyville Area Chamber of Commerce partnership
Mayor Newton discussed this item and updated the City Council on the status of
the Chamber of Commerce.
City of Colleyville Page 3
City Council Minutes - DRAFT November 21, 2017
Councilmember Dodson asked if there would be a formal agreement put in place if
the Chamber is allowed to utilize City offices. City Attorney Whitt Wyatt stated all
agreements will be reviewed.
WS-6 Discussion of the November 21, 2017, City Council regular agenda items
There was no discussion of this item.
Mayor Newton adjourned the worksession at 5:55 p.m.
Mayor Newton called the Executive Session to order at 5:55 p.m. and called the
roll.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen
and Mike Taylor
1.EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised by
items on the agenda
Section 551.071 - Legal - Consultation with attorney on the following legal
issues requiring consultation with the attorney:
ILA with FWTA regarding railroad Quiet Zones within the City
Developer agreements with the Village Owners Association
Section 551.071 - Legal - Consultation with attorney regarding contemplated
and/or pending litigation, including:
Glade Road eminent domain cases for Parcels 150 and 159
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities, including:
Glade Road Project Phases 1B and 2
City real property and facilities located within the Village at Colleyville
Acquisition of real property along Highway 26
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Newton explained the Executive Session had been called in accordance with the
Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section
City of Colleyville Page 4
City Council Minutes - DRAFT November 21, 2017
551.072, Real Estate, and Section 551.087, Economic Development. He further explained
there would be no decisions made or action taken during this time. Executive Session was
adjourned at 6:20 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor Newton at
7:30 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy Coplen
and Mike Taylor.
Also Present: Assistant City Manager Mark Wood, Assistant City Manager
Adrienne Lothery, Director of Public Safety Police Chief Mike Holder, Fire Chief
Brian Riley, Assistant Police Chief Robert Hinton, Chief Financial Officer Shereen
Gendy, Community Development Director Ben Bryner, Information Services
Manager Chris Pena, City Attorney Whitt Wyatt, and City Secretary Christine
Loven.
INVOCATION: Father Samuel William Bakhoum
St. Mary's Coptic Orthodox Church
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2.EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND
TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN
EXECUTIVE SESSION - RESOLUTION R-17-4201
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Mayor Newton recognized and expressed his appreciation to Police Chief/Director
of Public Safety Mike Holder, who retired from the City November 30 and has
taken an assistant city manager position in Kaufmann.
Mayor Newton invited everyone to the Colleyville Christmas Tree Lighting, Friday,
December 1, 5-8 p.m. at City Hall.
Mayor Newton also announced the City is accepting applications for the Mayor for
a Day contest until December 8. Children in grades two to seven can submit an
essay about how they would make Colleyville a better place. Details are available
on Colleyville.com.
City of Colleyville Page 5
City Council Minutes - DRAFT November 21, 2017
Councilmember Nancy Coplen encouraged everyone to attend the Colleyville
Woman’s Club Annual Home Tour on Sunday, December 3, from 11 a.m. to 5:00
p.m. Tickets are available online and the proceeds benefit many local agencies and
charities.
Councilmember Coplen also reminded everyone the Lion’s Club Breakfast with
Santa will be held at Colleyville Center on Saturday, December 2.
Mayor Pro Tem Bobby Lindamood thanked staff for their work with the Movie on
the Green and encouraged everyone to participate in the many new City events
being offered.
Mayor Pro Tem Lindamood also thanked Councilmember Dodson for assisting him
in hosting a meeting with the Boy Scouts in which they conducted a mock City
Council meeting. Councilmember Dodson stated the scouts had very good
questions participated well, and it was great fun.
In recognition of Colleyville's Featured Business of the Month – Rio Mambo,
5150 Highway 121 - Mayor Richard Newton and Assistant City Manager Mark
Wood
Mayor Richard Newton and Assistant City Manager Mark Wood recognized
Roseanne Johnson, owner, and Dave Mueller, Manager of Rio Mambo, the featured
business of the month. Ms. Johnson thanked the Mayor and Council for the
recognition and invited everyone out to Rio Mambo and distributed bracelets
imprinted with their mantra, “relationships matter”.
4.CONSENT: READING AND PUBLIC HEARING RESOLUTION R-17-4202
4a Approval of the minutes of the regular City Council meeting of November
7, 2017
4b Approval to purchase an in-car police digital video system from
WatchGuard, in an amount not to exceed $183,535, bid through the
competitive bid process, and authorizing the city manager to execute all
purchasing documents
Mayor Newton read Resolution R-17-4202 in its entirety.
Assistant Police Chief Robert Hinton briefed the City Council on item 4b and
answered questions.
Mayor Newton opened the public hearing at 8:00 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 8:00 p.m.
City of Colleyville Page 6
City Council Minutes - DRAFT November 21, 2017
Councilmember Dodson made a motion to approve Resolution R-17-4202,
with a correct to the minutes of November 7, 2017. Councilmember
Taylor seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
5.ORDINANCE(S): FIRST READING AND PUBLIC HEARING
5a Ordinance O-17-2034
An ordinance amending Sections 3A and 3B of the Water and Sewer
Policy and Procedure manual as contained in the Code of Ordinances of
the City of Colleyville, Texas, adjusting water and wastewater volumetric
rates to pass through changes from the Trinity River Authority
Mayor Newton read the caption of Ordinance O-17-2034.
Chief Financial Officer Shereen Gendy presented this item and briefed the City
Council.
Mayor Newton stated the water volumetric fee is down and the sewer base rate is
up by $.50, both rates are completely dictated by the Trinity River Authority and
the City has no control over those fees. CFO Gendy concurred.
Mayor Newton stated he is aware there is an out of City additional charge of $4.00
for water and $6.00 for sewer, and he knows the fee has been in place a long
time, but does not know how the numbers were derived and if the additional
charges actually cover the cost to deliver the service.
Mayor Newton asked staff if the water hydrant fee which is used by contractors
needs to be reconsidered to be consistent with the residential fees.
Councilmember Taylor stated in the past the City allowed the use of the hydrants
to try to keep heavy water trucks off the streets.
Staff will research and provide the City Council with information by the second
reading.
Mayor Newton stated he has some questions regarding Section 6 of the Capital
Project Rates, however, he will wait until the next meeting to delve into those
questions.
City of Colleyville Page 7
City Council Minutes - DRAFT November 21, 2017
Mayor Newton opened the public hearing at 8:12 p.m. There was no one present
wishing to speak and Mayor closed the public hearing at 8:12 p.m.
This was a first reading, therefore City Council did not take any action.
6.RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-17-4203
A resolution changing July, October, and November 2018 City Council
meetings dates
Mayor Newton read Resolution R-17-4202 in its entirety.
Mayor Newton asked City Council if there was a need to move the January 2, 2018
meeting date.
Following discussion the City Council chose to move the January 2, 2018 meeting
to Wednesday, January 10, 2018.
Mayor Newton opened the public hearing at 8:19 p.m. There was no one present
wishing to speak and Mayor Newton closed the public hearing at 8:19 p.m.
Mayor Newton made a motion to approve Resolution R-17-4203 changing
the 2018 City Council meeting dates for January, July, October, and
November to Wednesday, January 10; Monday, July 2, 2018; Monday,
October 1, 2018, and Monday, November 5, 2018. Councilmember Dodson
seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
7. TABLED: RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-17-4171
Consideration of a minor plat for the Stowe Addition, on property legally
described as Tract 2A, Abstract 1692, in the Joseph White Survey, located
at 816 Shelton Drive, Case PC17-005
Councilmember Taylor made a motion to remove Resolution R-17-4171
from the table. Councilmember Coplen seconded the motion.
The motion to remove Resolution R-17-4171 from the table carried with
the following vote:
City of Colleyville Page 8
City Council Minutes - DRAFT November 21, 2017
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
Mayor Newton read Resolution R-17-4171 in its entirety.
Community Development Director Ben Bryner reviewed this item and updated the
City Council.
Mayor Newton opened the public hearing at 8:33 p.m.
Greg Shannon, 3205 Tanglewood Trail, Fort Worth, representing the Stowe estate,
spoke in support of this item and read a letter from an heir of the trust which
stated the family was confused regarding the requests of the City to settle the
trust. Mr. Shannon stated the trust hired a consultant to provide an independent
appraisal of the property and a real estate agent. Once potential buyers contacted
the City the offers were half the appraised value because of the comment of the
City Council.
Cary Schroeder, 6821 Chase Street, North Richland Hills, an attorney for the trust,
spoke in support of this item, stating their client is requesting the same allowances
which were provided to Mrs. Grossman.
Cecil Stowe, 109 SW Newton, Burleson, spoke in support of this item, stating it
has taken too long to settle the estate and he doesn’t understand the confusion as
he has looked at the house on the lot next door. He also stated he would think
the City Council would prefer to have a home on the lot valued at $250,000 or
more for tax purposes, rather than a vacant lot valued at $125,000.
Jason Elms, 801 Shelton Drive, spoke in opposition to this item stating the City is
in a difficult position but the house must face Shelton and Council must hold to the
zoning.
Jeff Avery, 1314 Worthington Street, Grapevine, spoke in favor of the item stating
the width seems to be the trouble and reminded City Council they are not asking
to subdivide the land. Mr. Avery stated if the 40 foot setback is granted an
attractive home can be built.
James Day, 805 Shelton Drive, spoke in opposition to this item stating at the
October 10 meeting, City Council asked the builder to meet with neighbors and as
of this date no contact had been made. Mr. Day stated his calculations would
indicate the proposed home would be 4,000 square foot, which is twice the size of
this three bedroom home and 5.7 percent larger than most of the homes in the
area. Mr. Day said easements were put in place for fire prevention, gas, and
sewer and should not be tampered with. For those reasons and considering the
City of Colleyville Page 9
City Council Minutes - DRAFT November 21, 2017
traffic, he recommends the house face Shelton with an address of 816 Shelton
Drive and the setbacks be 40 feet east and west and 25 feet to the north.
Donna Walker 804 Shelton Drive spoke in opposition to this item with concerns for
appearance, and traffic and stated she desires the house face Shelton Drive.
Shirley Minter, 4924 Red Oak Lane, River Oaks, wished to note her support but did
not wish to speak.
There were no others wishing to speak and Mayor Newton closed the public
hearing at 9:03 p.m.
Mayor Newton recapped the concerns of the neighbors and stated the Council is
driven by the comprehensive plan and our vision for the City. We are very careful
in areas of the City where there are still large lots and low density to try not to
impede.
There was general discussion on what size and type home could be built and what
the setbacks would have to be.
Councilmember Taylor made a motion to approve Resolution R-17-4202,
stating a 40’ setback for the west, south and east; a 15’ setback on the
north, the house must face Shelton Drive, and correcting Exhibit A as
attached to the Resolution. Councilmember Coplen seconded the motion.
The motion to approve carried with the following vote:
Aye: 7 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
8.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There were no speakers.
9.REPORTS
Monthly Financial Report - October 2017
All Funds Cash & Investments Report (Phase II - Restrictions)
Quarterly Investment Report for the quarter ended September 30, 2017
Quarterly Performance Management Report
Chief Financial Officer Shereen Gendy presented the monthly financial report and
All Funds Cash & Investments Report (Phase II - Restrictions) and answered
questions of the City Council.
City of Colleyville Page 10
City Council Minutes - DRAFT November 21, 2017
Assistant City Manager Adrienne Lothery reviewed the Quarterly Performance
Management Report and answered questions of the City Council.
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR NOVEMBER
21, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-4204
This resolution was not needed.
11.ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the City Council meeting at 9:46 p.m.
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE 5TH
DAY OF DECEMBER 2017.
Minutes taken and prepared by:
Christine Loven, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5a Agenda Date 12/05/2017 Number Ordinance O-17-2034
Type Ordinance
Department Finance
Title
An ordinance amending Sections 3A and 3B of the Water and Sewer Policy and
Procedure manual as contained in the Code of Ordinances of the City of Colleyville,
Texas, adjusting water and wastewater volumetric rates to pass through changes from
the Trinity River Authority, and adding clarifying language related to fire hydrant
meters
Strategic Plan
2.1 Provide responsive, efficient city services
Explanation
Second Reading and Public Hearing
There were no speakers at the November 21, 2017 City Council meeting regarding this
item.
Upon further discussion with Mayor Newton after the first public hearing, language
was added to the ordinance to clarify the security deposit required for fire hydrants
and to increase the required deposit from $750 to $1,150 to reflect the cost of
replacing meters when not returned. The new deposit fee will be effective with the
approval of the amended ordinance.
The following phrase is added under section A:
"The required deposit for a city provided fire hydrant shall be $1,150. The deposit will
be refunded, or in the event a balance is due, applied against the final bill upon the
return of the fire hydrant meter. The city will not pay interest on meter deposit
refunds."
Also, the following phrase under Section A has been removed:
"The City of Colleyville, Tarrant County, and Texas Department of Transportation
(TxDOT) shall be exempt from the provisions of this policy."
First Reading and Public Hearing
On November 15, 2016, the City Council approved Ordinance O-16-1996,
implementing the recommendations of the Water and Wastewater Rate Advisory
Committee. This ordinance established a new rate structure in which City operating
City Council Agenda Briefing 5a
City of Colleyville Page 2
costs are recovered through base rates and volumetric rates are set to pass through
the costs charged by the Trinity River Authority (TRA).
The base and volumetric rates are reviewed and updated on an annual basis. The new
base rates are reflected in the bills sent out in October to coincide with the city's fiscal
year while the new volumetric rates are reflected in the bills sent out in January to
coincide with TRA's rate change.
This agenda item provides for formal consideration and approval to amend Sections 3A
and 3B of the Water and Sewer Policy and Procedure manual as contained in the Code
of Ordinances of the City of Colleyville, Texas, to reflect the proposed new pass
through rates to be in effect starting January billing for December's usage as follows:
Water Rates
Staff recommends consideration of lowering the current water volumetric rate from
$4.17 to $3.86
Wastewater Rates
Staff recommends consideration of raising the current wastewater volumetric rate from
$2.31 to $2.81
Financial Impact
Adoption of this ordinance will provide the revenue to recover the costs from TRA.
Recommendation
Approve
Attachments
1.Extracts from council worksession 8.8.17 - Proposed Budget Presentation
2.Ordinance O-17-2034
Fiscal Year 2018
Proposed Budget
City Council Worksession
August 8, 2017
Water & Wastewater Base Rates
Base rates: fixed monthly charges that are
calculated based on the amount of revenue
necessary to recover the City’s operating costs
Base rates are driven by:
•The Utility Fund’s budget (excluding
projected payments to TRA)
•The number of customers
Opportunity: Consider maintaining the current
base rates (in total) and use the difference to
establish the CIP funding component in the rate
structure
Meter Size Current
rate
Calculated
rate Difference
1" Meter $14.01 $13.76 $0.25
1.5" Meter $28.01 $27.52 $0.49
2" Meter $44.82 $44.04 $0.78
3" Meter $84.04 $82.57 $1.47
4" Meter $140.06 $137.61 $2.45
Projected FY18
Revenues $1,804,923 $1,781,855 $23,067
Water Monthly Base Rates
for in-city customers
Customer Type Current
rate
Calculated
rate Difference
Residential $12.54 $11.22 $1.32
Non-residential*$18.54 $17.22 $1.32
Projected FY18
Revenues $1,447,373 $1,299,007 $148,366 * Continues $6 differential between residential and non-residential customer rate, consistent with
current Ordinance
Wastewater Monthly Base Rates
for in-city customers
Volumetric Rates
•Volumetric rates are pass through charges for the water and wastewater
treatment services provided by TRA (i.e.the City calculates rates to
only bring in what is anticipated to be paid out to TRA)
•The volumetric rate is driven by:
1.TRA’s operating budget (including purchase of raw water from
TRWD)
2.TRA’s debt service requirements
3.Usage -the number of Colleyville’s water and wastewater gallons
treated by TRA
Preliminary Water Volumetric Rates
Volumetric water rate per thousand gallons for in-city customers:
New volumetric water rate calculation:Rate per 1,000
Gallons
TRWD Raw water costs $1.262
Colleyville’s portion of TRA’s Operating Budget $0.889
Add:20% of O&M rate (Billed by TRA to ensure liquidity)$0.430
Subtotal O&M Rate $2.581
Colleyville’s portion of TRA’s Debt Budget $1.208
Add: 5% of Debt service (Based on the City’s historical experience)$0.060
Subtotal Debt Rate $1.269
TOTAL PROJECTED VOLUMETRIC WATER RATE $3.859
Current Rate Preliminary New Rate Difference
$4.17 $3.86 $0.31
Preliminary Wastewater Volumetric Rates
Volumetric wastewater rate per thousand gallons for in-city customers:
New volumetric wastewater rate calculation:Rate per 1,000
Gallons
Colleyville’s portion of TRA’s Operating Budget $0.972
Add:2% of O&M rate (Based on the City’s historical experience)$0.020
Subtotal O&M Rate $0.992
Colleyville’s portion of TRA’s Debt Budget $1.727
Add: 5% of Debt service rate (Based on the City’s historical experience)$0.086
Subtotal Debt Rate $1.813
TOTAL PROJECTED VOLUMETRIC WASTEWATER RATE $2.805
Current Rate Preliminary New Rate Difference
$2.31 $2.81 $0.50
Note: Residential properties are charged based on the winter average
ORDINANCE O-17-2034
AMENDING SECTION 3 – SERVICE CHARGES OF THE WATER AND
SEWER POLICY AND PROCEDURE MANUAL OF THE CITY OF
COLLEYVILLE, AND PROVIDING FOR AN EFFECTIVE DATE
WHEREAS,water and wastewater base rates are set to recover the City’s
annual operating costs for the utility system; and
WHEREAS,water and wastewater volumetric rates are set to pass through
costs the City incurs from the Trinity River authority for treated
water and wastewater treatment; and
WHEREAS,the City Council desires to adjust water and wastewater
volumetric rates based on updated costs from the Trinity River
Authority.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT Section 3 – Service Charges of the Water and Sewer Policy
and Procedure Manual of Colleyville, Texas, which is “Appendix
A” of the Colleyville Code be replaced in its entirety to read as
follows:
SECTION 3. – Services Charges
Sec. A. - Water rates.
The following base and volumetric charges shall apply to residential and non-
residential water customers. Base charges for out-of-city customers shall be
$4.00 higher than the charge for in-city customers.
Base charge per month for in-city customers:
Water meters 1 inch or less $13.76
Water meters of 1.5 inches $27.52
Water meters of 2 inches $44.04
Water meters of 3 inches $82.57
Ordinance O-17-2034
Page 2 of 6
Water meters of 4 inches $137.61
Base charge per month for out-of-city customers:
Water meters 1 inch or less $17.76
Water meters of 1.5 inches $31.52
Water meters of 2 inches $48.04
Water meters of 3 inches $86.57
Water meters of 4 inches $141.61
Volumetric charge per 1,000 gallons $3.86
Rates for fire hydrant meters:
The use of fire hydrant meters shall only be allowed within the Colleyville city
limits. The use of the fire hydrant meters shall be limited to a period of no
more than 90 cumulative calendar days. Under special conditions, a customer
may submit a written request to the public works department for use of a fire
hydrant meter for a period longer than 90 cumulative calendar days, subject
to public works director approval. In considering special condition(s), the
public works director shall not consider requests which are necessary to relieve
a self-created or personal hardship, failure of performance by a contractor,
nor for financial reasons. In considering the customer request, the public
works director shall solicit the recommendation of the fire chief and fire
marshal in consideration of the request. Further, the public works director
shall consider alternative means available to the customer. If special
condition(s) are approved by the public works director, in no case shall the
meter be used for more than an additional 30 calendar days. The public works
director may provide a written ruling within 15 working days of receipt of the
customer's written request.
In the event a request for special condition(s) is denied by the public works
director, customer shall, within 14 calendar days, make written appeal to the
city manager of the public works director's decision. The city manager shall
Ordinance O-17-2034
Page 3 of 6
render a written decision within 30 working days of receipt of the customer's
appeal. Such decision by the city manager shall be final and not appealable to
the city council.
For purposes of this section, written communication shall be considered
communication, which is deposited with the United States Postal Service for
delivery.
The user must submit in writing, the location of where the meter will be used
and such meter shall be used exclusively at the location on record with the
city. For purposes of this section, the use of a meter shall be allowed
cumulatively for only one location within an individual subdivision and/or
development.
For a period of 90 cumulative calendar days after a meter is returned and read
by the city, a user shall not be permitted to check out another meter for use
at the same designated location, as defined herein.
The required deposit for a city provided fire hydrant shall be $1,150. The
deposit will be refunded, or in the event a balance is due, applied against the
final bill upon the return of the fire hydrant meter. The city will not pay interest
on meter deposit refunds.
The monthly base charge for a fire hydrant meter shall be $50.00. Water
usage for a fire hydrant meter shall be charged the in-city Volumetric Rate per
1,000 gallons of water used.
The customer shall be in possession of and responsible for the meter. The
customer will be responsible for bringing the meter to the public works service
center by the 20th of each month for reading. The customer is required to use
a proper fire hydrant wrench for operation of the fire hydrant. The customer
shall be responsible for any damage and repair, as reasonably determined by
the city, to the fire hydrant or the fire hydrant meter by the use of a temporary
water meter.
The customer will be required to provide for any backflow device necessary to
meet the current city ordinance for protection of the city's drinking water
supply.
Sec. B. - Sewer rates.
This schedule of rates per month or fraction thereof shall be the basis for
determining charges to all customers for rendering sanitary sewage service,
where the sewage produced by such customer is a normal strength
wastewater (170 mg/l BOD and 260 mg/l suspended solids) and where such
customer is located within the City of Colleyville. The base charge for non-
Ordinance O-17-2034
Page 4 of 6
residential customers shall be $6.00 higher than the charge for residential
customers.
A base charge per month shall be charged as follows:
Residential customers $11.22
Non-residential customers $17.22
A monthly sewer volume charge shall also be charged to all customers as set
forth hereinafter. The sewer volume charge for residential customers will be
based upon the individual customer's average monthly water use during the
months of December, January and February. Where no preceding winter
quarter average is available from records, a volume of 9,000 gallons shall be
used for this volume charge.
The monthly sewer volume charges to commercial and industrial class
customers will be based on total water use each month as measured by
appropriate meters, with the provision that if a customer can show to the
satisfaction of the public works director that a significant portion of the
metered water usage does not enter the sanitary sewers, the customer will be
charged for only that volume entering the sewers, as determined by a method
approved by the director of public works.
Volumetric rate per 1,000 gallons:$2.81
Sec. C. – Capital Projects rates.
The following base charges shall apply to residential and non-residential
customers to provide funding for utility capital projects necessary to maintain
the utility system:
Base charge per month for in-city and out-of-city customers:
Water meters 1 inch or less $1.57
Water meters of 1.5 inches $1.81
Ordinance O-17-2034
Page 5 of 6
Water meters of 2 inches $2.10
Water meters of 3 inches $2.79
Water meters of 4 inches $3.77
Sec. D. – Billing; delinquent penalty.
All charges for services furnished or rendered by the City of Colleyville Utility
Department are due and payable on the date bill is received. If payment is not
received within sixteen days of the billing date a (10%) penalty will be
imposed on the delinquent balance of the current bill for failure to pay by the
due date of the bill.
In the event a Fire hydrant meter is not delivered to the city for reading, a
penalty fee would be imposed as follows:
$100.00 1st missed reading
$200.00 2nd missed reading
$300.00 3rd missed reading
After the third missed reading, the security deposit will be forfeited and the
City of Colleyville will revoke the use of the fire hydrant meter.
Sec. E. – Discontinuance of service, notice; reconnection fee.
1.In the event that any month's charges remain delinquent and unpaid at the
time of a subsequent billing's due date, the user or customer shall receive
a cut-off notice which will be mailed no later than two working days after
the subsequent billing's due date. Services will be disconnected if any
arrearages over 30 days are not paid within six working days of the cut-off
notice. Where service has been discontinued for failure to pay for service
rendered, a charge of $25.00 shall be made for each meter disconnected
before said service shall be restored. In the event the customer requests
reconnection at hours other than 8:00 a.m. to 4:30 p.m., said reconnect
fee shall be increased to $75.00.
Sec. 2.THAT this ordinance will become effective immediately upon
passage.
Ordinance O-17-2034
Page 6 of 6
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 21st day of
November 2017.
The second reading and public hearing being conducted on the 5th day of
December 2017.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 5TH DAY OF DECEMBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Whitt L. Wyatt
City Attorney
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6a Agenda Date 12/05/2017 Number Resolution R-17-4207
Type Resolution
Department City Manager
Title
A resolution casting votes for electing members to the Tarrant Appraisal District Board
of Directors
Strategic Plan
1.1 Actively involve and engage stakeholders
1.4 Communicate thoroughly and strategically
Explanation
Reading and Public Hearing
The City was notified the Tarrant Appraisal District (TAD) was seeking nominations for
candidates to serve on the Board of Directors as the terms of service for the five
members of the current Board of Directors will expire on December 31, 2017.
On October 17, 2017, by attached Resolution R-17-4195, the City Council nominated
June Shrewsbury as a candidate to the TAD board of directors. On November 16,
2017, Mayor Newton, via mailed correspondence, introduced Ms. Shrewsbury to each
voting unit and asked for their consideration of casting their votes for her election.
Per the attached TAD correspondence dated October 27, 2017, the City of Colleyville
may cast 21 votes individually or collectively for the following:
Mr. Troy Alley (withdrew)
Mr. Marcario Belmontes
Mr. Daniel J. Bennett
Mr. Johnny Bennett (withdrew)
Mr. Mike Leyman
Mr. John Molyneaux (incumbent)
Mr. Mike O'Donnell (incumbent)
Mr. Joe Potthoff (incumbent)
Ms. June Shrewsbury
Mr. Mark Wood (incumbent)
The attached resolution allows for the City of Colleyville to cast all 21 votes for June
Shrewsbury.
City Council Agenda Briefing 6a
City of Colleyville Page 2
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Resolution R-17-4195
2.TAD correspondence and official ballot dated October 17, 2017
3.Resolution R-17-4207
RESOLUTION R-17-4207
A RESOLUTION CASTING A VOTE FOR ELECTING MEMBERS TO THE
TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS
WHEREAS, the City of Colleyville contracts with the Tarrant Appraisal District
(TAD) for setting property valuations; and
WHEREAS, the City of Colleyville is entitled to cast 21 ballots, collectively or
separately for nominees for the Tarrant Appraisal District (TAD)
Board of Directors; and
WHEREAS,the terms of the elected TAD Board of Directors will begin
January 1, 2018.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the City of Colleyville casts all 21 votes for June
Shrewsbury to be elected to the Tarrant Appraisal District Board
of Directors.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS
THE 5TH DAY OF DECEMBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6b Agenda Date 12/05/2017 Number Resolution R-17-4208
Type Resolution
Department City Secretary
Title
A resolution establishing a Colleyville Community Garden Advisory Committee and
appointing members
Strategic Plan
1.1 Actively involve and engage stakeholders
1.4 Communicate thoroughly and strategically
Explanation
Reading and Public Hearing
Over the last seven months, representatives of the Colleyville Community Garden
(CCG) a 501(c)3 non-profit organization, have met with the City Council to discuss a
community garden in the City. The CCG provided presentations at the June 20, August
15, and October 17, 2017 Worksessions. The October 17, 2017 presentation is
attached for reference.
The proposed resolution will establish a Colleyville Community Garden Advisory
Committee which will interact with the CCG and provide recommendations to the City
Council regarding the use, fee structure, and evaluation of a community garden.
Approval of this resolution will allow the CCG to begin accepting donations for the
supplies needed to move forward with establishing a community garden at the City’s
McPherson Park, while allowing the advisory committee to develop fee schedules,
bylaws, and recommendations for the City Council.
Financial Impact
The first year fiscal impact is estimated to be $4,500 - $6,500 to install water lines and
pay for water, and $1,500 annually to pay for water and administrative expenses.
Recommendation
Approve
Attachments
1.Colleyville Community Garden Presentation - October 17, 2017
2.Resolution R-17-4208
CCG Mission
The Colleyville Community Garden will be a place for education,
inspiration,relaxation,and conversation.
Our goal is to provide a EXCEPTIONAL place for members of our
community to grow organic foods successfully because of the
gardening environment we will create.The garden will be a
community builder.
We will provide opportunities for individuals and groups to learn about
gardening,volunteer their time while getting to know others in our
community.
Someone who:
-does not have the space for a garden
-travels and can’t keep up on watering
-doesn’t want to mess up their beautiful grass.
-is a fireman and works nearby.
-is elderly or handicapped and needs raised beds.
-wants to produce healthy food to donate to those in need
-wants to learn from others.
-wants to show off their gardening skills
-wants to help teach others
-wants to garden in a community environment with friends all around
who share the passion
Who would want to rent a plot?
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Whole Foods
Marshall Grain
Alta Vista Nursery
Ace Hardware
Alpine Materials
Community partners that are already
interested inhelpingwiththegarden:
McPherson Park is an
ideal location!
Watering the Garden
◆City to pay for water and treat the
community garden like a park
◆Spicket with hose at end of each
row for plot renters
◆Use existing cistern at
McPherson Park for rainwater
collection
Garden Plans
This is our materials list as determined by Head Master Gardener, Steve Chaney.
For Big Dig Day
•Stones –2810 (if using Windsor Stone beds)
•or Cedar Boards —3168 linear ft and 660 linear feet of 4 x4 cedar posts.
•Soil –132 cubic yards (Prefer Organic Dairy Mix)
•Mulch for rows within the fence –593 cubic yards
•Cattle Panels –20 minimum
•Benches –4 minimum
•Arbors –1 big and 2 small
•Fence –360 linear feet
•Crushed Granite
Later
•7 Fruit Trees -(Would like at least one fig and one apple)
•33 short hoses for watering individual plots.
•Gardening Tools
CCG Materials List
Suggested Fencing
Garden Costs
✤Per Dotty Woodson:
•$1,500-$4,000 to get started
•$400/year for expenses
✤We will have a better idea of needed funding when we see how much material
will be donated.
We will charge plot renters $40/plot/year x 33 plots =$1,320 per year for
maintenance expenses including organic fertilizer,organic weed control
products,etc.
✤
✤Our membership will vote on the adopt a plot fee amount.
✤North Richland Hills started at $25/plot and now they charge $40
✤$40/year for Colleyville residents
$50 for non residents
Colleyville residents will be given priority
Adopt a Plot renters will vote each year on adopt a plot rental amount.
✤
✤
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◆Some plots will be raised to accommodate the elderly
Garden Plots
Members will be able to rent one of 33 plots
for a nominal annual fee.
A group can go in together on a single plot
with friends and family to share the
experience with a minimal obligation.
Here the gardener can grow whatever they
choose in an organic environment.
Garden Details
✤Growing Grapes
Raised Gardens
Composting
Worm Composting
Compost Gardening
Wine Making
Gardening With Children
Wildflower Gardening
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Garden Classes We May Offer
✤Butterfly Gardens
Container Gardening
Keyhole Gardening
Canning
Dehydrating
Raising Chickens
Bee Keeping
Flower Arranging
✤
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-The Dirt Doctor,Howard Garrett is interested in helping.
-The Tarrant County Master Gardeners
-Whole Foods
-Texas A and M to consider a tree giveaway
We plan to invite:
-Members of each non profit organization in Colleyville.
-HOA presidents and homeowners with extra focus on
neighborhoods with zero lot lines.
-School to put the word out to students who may need community
service hours.
-Local boy scout and girl scout troops.
-Local churches.
Big Dig Date Support
Future Plans
◆Expand to more garden plots as the
need arises
◆Greenhouse
◆Demonstration gardens on conservation
◆Butterfly Garden
◆Beehive
The Colleyville Community Garden
is an all volunteer, non profit community organization
-CCG is incorporated as a non profit entity.
-We have a non profit EIN.
-We are applying for a 401c3 so that we can accept donations from our
community
-We will work within the confines of the city,but as a non-profit organization;wewill be able to sustain ourselves financially through the generosity of communitysupport.
(Typically, Community Garden Projects are initiated by city council members.
The biggest obstacle is finding citizens who want to take on management and organization.
We are fortunate to have a strong citizen leadership team in place.)
Our executive board consists of an amazing
group of community organizers with a great deal of
experience,energy and creativity.
President:Natalie Genco
Vice President-Fundraising/Volunteers:Nancy Cook
Vice President-Garden Coordinator:Pam Buie
Treasurer:Christina Stojakovich
Parliamentarian:Mary Ramatowski
Thank you to our Advisors
◆Diane Spradling,founder of the N.Richland Hills Community Garden
◆Steve Chaney,Tarrant County Master Gardeners
◆Harold Annis,Tarrant County Master Gardener and has established
multiple school gardens in GCISD
◆Dotty Woodson,Texas Agrilife Specialist.Dotty has helped established
hundreds of community gardens throughout Texas.
◆Howard Garrett,The Dirt Doctor
◆Heather Dowell,City of Colleyville Parks Manager.(Heather established the
Community Garden for the City of Arlington at UT Arlington and has a wealth of
knowledge.)
Thank you for your
support of this worthy
project that will bring
great good to our city!
RESOLUTION R-17-4208
A RESOLUTION ESTABLISHING A
COLLEYVILLE COMMUNITY GARDEN ADVISORY COMMITTEE,
APPOINTING MEMBERS, AND ASSIGNING COMMITTEE
RESPONSIBILITIES
WHEREAS,the City Council desires to offer the citizens of Colleyville
interactive community experiences; and
WHEREAS,the City Council desires to promote the development and
operation of a community garden to be located in the City of
Colleyville at McPherson Park; and
WHEREAS,the City Council seeks to involve citizens in the development of
a community garden by creating a citizen advisory committee to
liaison with the Colleyville Community Garden, a 501(c)3
organization (“CCG”), to enhance and promote coordination
between the two entities in the creation and development of the
community garden; and
WHEREAS,the City Council desires to establish the Colleyville Community
Garden Advisory Committee with the passage of this Resolution.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT a new citizens advisory committee entitled the “Colleyville
Community Garden Advisory Committee” (“Committee”), which
may consist of up to nine (9) members, is hereby established.
Sec. 2.THAT the following citizens are hereby appointed to the initial
Colleyville Community Garden Advisory Committee:
Natalie Genco
Nancy Cook
Pam Buie
Christina Stojakovich
Mary Ramatowski
Sec. 3.THAT additional members may be appointed by the City Council
from time to time.
Sec. 4.The purpose of the Committee will be to act as liaison between
the City Council and the CCG regarding the establishment and
administration of a community garden to be located at
Resolution R-17-4208
Page 2 of 3
McPherson Park. The initial responsibilities of the Committee
may include:
a.Recommending the structure of the City of Colleyville’s
financial and administrative participation in the community
garden.
b.Evaluating and bringing forth the recommended needs of the
CCG, to include development of a fee structure for the CCG’s
administration of the community garden.
c.Establishing evaluation criteria for the design, maintenance,
and success of a community garden.
d.Administering the building, funding, and general operation of
the community garden.
e.Periodically reporting, generally quarterly, to the City Council
recommendations of the Committee.
Sec. 5.The Committee may establish its own rules of procedure until or
unless, standard bylaws, approved by the City Council, are
adopted, subject to the following:
a.A quorum of the initial five (5) member Committee shall be
three (3) members.
b.The City Council shall appoint a chair who shall be a voting
member of the Committee.
c.All actions of the Committee must be approved by a majority
of the membership of the Committee.
d.The chair shall preside over all meetings.
e.The Committee shall elect from its membership a vice-chair,
who shall preside over meetings of the Committee in the
absence of the chair, and a secretary, who shall be
responsible for maintaining the minutes of the meetings, and
provide same to the City of Colleyville City Secretary
f.The Committee may appoint from its membership such
subcommittees as it deems necessary.
Resolution R-17-4208
Page 3 of 3
Sec. 6.The City Manager is hereby authorized to provide such City
resources as may be reasonable and necessary to support the
operations of the Committee.
Sec. 7.The Committee shall exist perpetually unless such term is
amended or abolished by the City Council; provided that, the
members of the Committee shall serve two (2) year terms and
shall be appointed by resolution in accordance with the City of
Colleyville Charter.
Sec. 8.THAT this resolution shall take effect immediately upon passage.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS
THE 5TH DAY OF DECEMBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6c Agenda Date 12/05/2017 Number Resolution R-17-4209
Type Resolution
Department City Secretary
Title
A resolution appointing City Councilmembers to the Audit Committee
Strategic Plan
1.1 Actively involve and engage stakeholders
1.4 Communicate thoroughly and strategically
Explanation
Reading and Public Hearing
On November 1, 2016, City Council approved attached Resolution R-16-4056, to
provide for the Audit Committee to be composed of three current City Councilmembers
and one citizen, to be appointed in September to serve a one year term.
Councilmembers Tammy Nakamura and Nancy Coplen have asked to be removed from
the Audit Committee.
Resolution R-17-4209 allows for the appointment of two City Council member
appointments to serve to September 2018.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Resolution R-16-4056
2.Resolution R-17-4209
RESOLUTION R-16-4056
AMENDING RESOLUTION R-03-2185 ESTABLISHING MEMBERSHIP
AND TERMS FOR THE AUDIT COMMITTEE
WHEREAS, the City Council is ultimately responsible for the stewardship of
the City's funds and an annual audit is required by the Charter;
and
WHEREAS, the City Council established an Audit Committee by Resolution
R-03-2174 which provided for the responsibilities and terms of
the committee, and amended the terms by Resolution R-03-
2185; and
WHEREAS, the City Council desires to amend the membership and terms of
the Audit Committee.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the Audit Committee will be composed of three (3) serving
City Councilmembers and one (1) citizen.
Sec.2. THAT the Audit Committee members shall be appointed in
September to serve a one (1) year term.
Sec. 3. THAT the City Council hereby appoints the following citizen to
the Audit Committee:
Susan Mathisen
Sec. 4. THAT Councilmember Bobby Lindamood is appointed to the Audit
Committee, replacing Mayor Pro Tem Chris Putnam, and the
Committee terms of Councilmembers Bobby Lindamood, Nancy
Coplen, and Tammy Nakamura are to September 2017.
AND IT IS SO ORDERED.
PASSED BY A VOTE OF AYES, O NAYS AND C7 ABSTENTIONS
ON THIS THE 1ST DAY OF NOVEMBER 2016.
Mayor Richard Newton .G Mayor Pro Tem Chris Putnam -c-
Place 1, Tammy Nakamura fk,c, Place 5, Nancy Coplen iC6c-l-
Place 2, Bobby Lindamood 1, Place 6, Mike Taylor .e,
Place 4, Jody Short Il Srtn h
AT'FEST:
Amy S Iley, MC
City Secretary
CITY OF
Resolution R-16-4056
Page 2 of 2
COLLEYVILLE:
Richard Newton
Mayor
RESOLUTION R-17-4209
APPOINTING CITY COUNCILMEMBERS TO THE AUDIT COMMITTEE
WHEREAS, the City Council is ultimately responsible for the stewardship of
the City’s funds and an annual audit is required by the Charter;
and
WHEREAS,two councilmembers have asked to be removed from the Audit
Committee.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the City Council hereby appoints the following
Councilmembers to the Audit Committee:
Councilmember George Dodson
Councilmember Kathy Wheat
Sec. 2.THAT the current Audit Committee terms of Mayor Pro Tem
Bobby Lindamood, Councilmembers George Dodson and Kathy
Wheat, and citizen Susan Mathisen are to September 2018.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON
THIS THE 5TH DAY OF DECEMBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6d Agenda Date 12/05/2017 Number Resolution R-17-4210
Type Resolution
Department City Secretary
Title
Approval of a resolution to replace Resolution R-16-4023 adopting the City Council
Rules of Procedure
Strategic Plan
1.1 Actively involve and engage stakeholders
1.4 Communicate thoroughly and strategically
Explanation
Reading and Public Hearing
At the November 21, 2017 City Council Worksession, City Council adopted the report
from the Visioning Workshop conducted September 15, 2017.
City Council Objective 6.3: Within 60 days of being seated, a new City
Councilmember(s), is/are required to attend a City Council orientation, training, and
participate in a visioning worksession has been incorporated as Section 1.2 as
highlighted in the attached Rules of Procedure Excerpt - Page 4.
Approval of Resolution R-17-4210 adopts the amendment to Section 1.2 of the City
Council Rules of Procedure and will be effective upon approval, and will replace
Resolution R-17-4162.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.City Council Rules of Procedure Excerpt - Page 4 - Proposed
2.Resolution R-17-4210
Rules of Procedure Excerpt - Page 4
SECTION I.AUTHORITY
1.1 Charter. Section 3.09B of the Charter of the City of Colleyville provides that
"the Council shall determine its own rules and order of business..." Further,
Section 2.01 of the Charter provides that the City Council shall have the
powers, functions, rights, privileges and immunities of every name and
nature, that are now or hereafter, may be granted to a Home Rule City by the
Constitution and State law, together with all implied powers necessary to carry
into execution all such powers granted.” In order to provide the framework
for the execution of these powers and authority, the following set of rules shall
be in effect upon their adoption by the City Council, and until such times as
they are amended or new rules adopted in the manner provided for by these
rules.
1.2 New City Councilmember Orientation/Training: Within 60 days of being
seated, a new City Councilmember(s), is/are required to attend a City Council
orientation, training, and participate in a visioning worksession.
1.3 Annual Review. Following the municipal elections each year, City Council may
review these rules in accordance with the Charter. In the event no annual
review occurs, the standing rules will continue in effect. This does not limit the
City Council’s right and ability to amend these rules at any other time during
the year, in accordance with the Charter.
1.4 Amendments. These rules may be amended or new rules adopted by a
majority vote of the members of the City Council present.
SECTION II.GENERAL RULES
2.1 Meetings to be Public. All meetings of the City Council shall be open to the
public, with the exception of Executive Session.
2.2 City Council. For purposes of these rules, the collective membership of the
Mayor and City Councilmembers shall be known as the City Council.
Individually, each shall be referred to as Mayor, Mayor Pro Tem, or
Councilmember.
2.3 Quorum. Four (4) voting members of the City Council shall constitute a
quorum.
RESOLUTION R-17-4210
A RESOLUTION REPLACING RESOLUTION R-17-4162
ADOPTING RULES OF PROCEDURE AND ESTABLISHING
AN EFFECTIVE DATE
WHEREAS, the City Charter of the City of Colleyville authorizes the
City Council to determine its own rules and order of
business; and
WHEREAS, the City Council has been elected by the Public to
represent all the citizens on their behalf; and
WHEREAS, orderly City Council meetings providing reasonable City
Council and citizen input; foster good government and
honor the democratic process; and
WHEREAS, unlimited discussion and input can project a perspective
inconsistent with the majority will and beyond the right of
the minority regarding matters of public policy.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all matters stated hereinabove are found to be true and
correct and incorporated herein by reference as if copied in
their entirety.
Sec. 2. THAT by the passage of this Resolution, Resolution R-17-4162,
is hereby replaced in its entirety and as provided for herein.
Sec. 3. THAT Section 2.01 of the Charter of the City of Colleyville
provides for the powers of the City and City Council and
Section 3.09B of such Charter provides that “the City Council
shall determine its own rules and order of business”.
Sec. 4 THAT in order to provide the framework for the execution of
these powers and authority, the Rules of Procedure set forth
in the attached Exhibit “A” are hereby adopted and shall be in
effect upon their approval by the City Council, and until such
time as they are amended, or new rules adopted in the
manner provided for by these rules.
AND IT IS SO RESOLVED.
Resolution R-17-4210
Page 2 of 2
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON
THIS THE 5TH DAY OF DECEMBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor
CITY COUNCIL
RULES OF PROCEDURE
EXHIBIT "A"
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY
COUNCIL DECEMBER 5, 2017 2
TABLE OF CONTENTS
Section I – AUTHORITY
1.1 Charter…………………….……………………………………………………………………………………………4
1.2 Annual Review.……….……………………………………………………………………………………………4
1.3 Amendments…….…….……………………………………………………………………………………………4
Section II – GENERAL RULES
2.1 Meetings to be Public……………………………………………………………………………………………4
2.2 City Council…………………………………………………………………………………………………………..4
2.3 Quorum…………………………………………………………………………………………………………….....4
2.4 Minutes of Meetings……………………………………………………………………………………………..4
2.5 Questions to Contain One Subject……………………………………………………………………….5
2.6 City Manager ……………………………………………………………………………………………………….5
2.7 City Attorney…………………………………………………………………………………………………………5
2.8 City Secretary……………………………………………………………………………………………………….5
2.9 Employees…………………………………………………………………………………………………………….5
2.10 Suspension of Rules….……………………………………………………………………………………….5
2.11 Executive Session……………………………………………………………………………………………….6
Section III – TYPES OF MEETINGS
3.1 Regular Meetings………………………………………………………………………………………………….6
3.2 Special Meetings…………………………………………………………………………………………………..6
3.3 Recessed Meetings……………………………………………………………………………………………….6
3.4 Worksession Meetings………………………………………………………………………………….....6-7
Section IV – CONDUCT OF MEETINGS
4.1 Presiding Officer……………………………………………………………………………………………………7
4.2 Call to Order………………………………………………………………………………………………………….7
4.3 Preservation of Order…………………………………………………………………………………………..7
4.4 Points of Order…………………………………………………………………………………………………....7
4.5 Questions to be Stated…………………………………………………………………………………….....7
4.6 Substitution for Mayor………………………………………………………………………………………….7
4.7 Amendment to the Minutes………………………………………………………………………………….8
4.8 Written Correspondence……………………………………………………………………………………….8
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY
COUNCIL DECEMBER 5, 2017 3
Section V - AGENDA
5.1 Preparation of Agenda…………………………………………………………………………………….8-10
5.2 Consent Agenda………………………………………………………………………………………………….10
5.3 Citizen Participation at Meetings…………………………………………………………………..10-11
Section VI – DECORUM AND DEBATE
6.1 Decorum and Debate……………………………………………………………………………………11-13
Section VII – PROCEDURES FOR CITY COUNCIL APPOINTMENTS
7.1 Procedures for City Council Appointments……………………………………………………13-14
Section VIII - MEMORIALS
8.1 Memorials………………………………………………………………………………………………………14-15
8.2 Recognition by lowering of the United States Flag ………………………………………….15
8.3 Use of City equipment and personnel ………………………………………………………………15
HISTORY OF ADOPTION AND AMENDMENTS……………………………………………….…16
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY
COUNCIL DECEMBER 5, 2017 4
SECTION I. AUTHORITY
1.1 Charter. Section 3.09B of the Charter of the City of Colleyville provides that
"the Council shall determine its own rules and order of business..." Further,
Section 2.01 of the Charter provides that the City Council shall have the
powers, functions, rights, privileges and immunities of every name and
nature, that are now or hereafter, may be granted to a Home Rule City by the
Constitution and State law, together with all implied powers necessary to carry
into execution all such powers granted.” In order to provide the framework
for the execution of these powers and authority, the following set of rules shall
be in effect upon their adoption by the City Council, and until such times as
they are amended or new rules adopted in the manner provided for by these
rules.
1.2 New City Councilmember Orientation/Training: Within 60 days of being
seated, a new City Councilmember(s), is/are required to attend a City Council
orientation, training, and participate in a visioning worksession.
1.3 Annual Review. Following the municipal elections each year, City Council may
review these rules in accordance with the Charter. In the event no annual
review occurs, the standing rules will continue in effect. This does not limit the
City Council’s right and ability to amend these rules at any other time during
the year, in accordance with the Charter.
1.4 Amendments. These rules may be amended or new rules adopted by a
majority vote of the members of the City Council present.
SECTION II. GENERAL RULES
2.1 Meetings to be Public. All meetings of the City Council shall be open to the
public, with the exception of Executive Session.
2.2 City Council. For purposes of these rules, the collective membership of the
Mayor and City Councilmembers shall be known as the City Council.
Individually, each shall be referred to as Mayor, Mayor Pro Tem, or
Councilmember.
2.3 Quorum. Four (4) voting members of the City Council shall constitute a
quorum.
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY
COUNCIL DECEMBER 5, 2017 5
2.4 Minutes of Meetings. An account of all proceedings of the City Council shall be
kept by the City Secretary and shall be entered in a book constituting the
official record of the City Council. The Official City Council Minutes are action
minutes and provide the action taken by the City Council and a summary of
subjects discussed.
2.5 Questions to Contain One Subject. All questions submitted for a vote shall
contain only one subject. If two or more points are involved, any
Councilmember may require a division, if the question reasonably admits of a
division. Division shall be required only on the affirmative vote of three (3)
Councilmembers. If no division is so requested and approved, or the questions
do not reasonably admit of a division, the question shall be submitted as
originally framed.
2.6 City Manager. The City Manager shall attend all City Council meetings unless
expressly excused. The City Manager may make recommendations to the City
Council and take part in all discussions of the City Council, but shall have no
vote.
2.7 City Attorney. The City Attorney shall attend all regular meetings of the City
Council unless expressly excused and, shall upon request give an opinion,
either written or oral, on questions of law during the meeting. The City
Attorney shall act as the City Council's Parliamentarian. The City Attorney shall
give an opinion, either written or oral, on questions of law to the City Manager
or designated representative, during the course of daily affairs of the City. The
City Attorney may make recommendations to the City Council and take part in
all discussions of the City Council, but shall have no vote. The City Attorney
shall confer and discuss with a Councilmember or the Mayor regarding a
question of law pertaining to the affairs of the City. In such event, the City
Attorney shall advise the City Manager of the question posed and information
provided. The City Manager shall forward the information to the full City
Council as soon as reasonably practical.
2.8 City Secretary. The City Secretary shall attend all meetings of the City Council
unless expressly excused, and shall keep the official minutes and perform such
other duties as may be requested by the City Council.
2.9 Employees. Any employee of the City, when requested by the City Manager,
shall attend any meeting of the City Council and, if requested to do so by the
City Manager, such employee may present information relating to matters
before the City Council. The City Manager will determine the staff
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY
COUNCIL DECEMBER 5, 2017 6
spokesperson for providing information, for a particular agenda item, at the
City Council meeting.
2.10 Suspension of Rules. Any provisions of these rules not governed by State law,
the City Charter, or City Code may be temporarily suspended by a majority
vote of all Councilmembers present and eligible to vote.
2.11 Executive Session. All matters discussed in Executive Session, as authorized
by the Texas Open Meetings Act, may be deemed confidential and by law,
participants authorized to attend Executive Sessions are not required to make
public disclosure concerning the matters discussed in Executive Session. It
shall be the policy of the City Council, that the Mayor, individual
Councilmembers, the City Manager, City Attorney, City Secretary and others
who are authorized to attend Executive Sessions shall not make selective
disclosure of confidential matters, where the disclosure of the information has
not been released to the general public and/or where such disclosure provides
an unfair advantage to the recipient or would be detrimental to the City and
its citizens. For the opening and closing of an Executive Session, the Mayor
shall do such at the location as noted on the official agenda notice posted in
compliance with the Texas Open Meetings Act, and all of this information must
be included in the certified agenda. (Tex. Gov’t Code §551.103) For purposes
of regular agenda meeting postings, the opening and closing of an Executive
Session shall be done in the Executive Conference Room of City Hall.
SECTION III. TYPES OF MEETINGS
3.1 Regular Meetings. The City Council shall meet in the City Hall on the first and
third Tuesday of each month at 7:30 p.m. unless otherwise officially
established by the City Council. The City Council shall take a vote at 12:00
a.m. on whether or not to continue a meeting for additional time if further
items are on the agenda and have not been considered. The call for and
conduct of all meetings of the City Council, both regular and special as
provided in Section 3.2 hereof, shall be in accordance with State law.
3.2 Special Meetings. Special meetings may be held on the call of the Mayor or
four (4) members of the City Council at the place within the City of Colleyville
designated in the public notice. In accordance with State law, the notice to
the public of an emergency meeting must be posted at least two hours before
the meeting is scheduled to begin. An emergency meeting exists only if
immediate action is required of a governmental body because of an "imminent
threat to public health and safety" or a "reasonably unforeseeable situation".
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY
COUNCIL DECEMBER 5, 2017 7
3.3 Recessed Meetings. Any meeting of the City Council may be recessed to a
later time provided that no recess shall be for a longer period than until the
next regularly scheduled City Council meeting.
3.4 Worksession Meetings. Worksession meetings may be called by the Mayor,
any three (3) Councilmembers or the City Manager for the purpose of
discussing in depth, investigating or exploring matters of interest to the City,
without formal action being taken thereon by the City Council. The time,
place, and purpose of such worksession meeting shall be stated in a notice
complying with the Texas Open Meetings Act. Such worksession meetings
may be held in any appropriate location outside the City Hall upon concurrence
by any three (3) Councilmembers or as determined by the City Manager. Such
worksession meetings may include, but shall not be limited to, meetings with
neighboring governmental bodies or agencies, meetings with one of the City's
appointed boards, commissions or committees, meeting with civic
organizations or a meeting for Councilmembers to research, evaluate, explore,
investigate or discuss any matter of interest or possible action affecting the
City, subject to compliance with the provisions of the Texas Open Meetings
Act.
No official action shall be taken at any worksession meeting, unless a regular or
special meeting is called as provided for in these Rules.
SECTION IV. CONDUCT OF MEETINGS
4.1 Presiding Officer. The Mayor, if present, shall preside at all meetings of the
City Council. In the absence of the Mayor, the Mayor Pro Tem shall preside.
In the absence of both Mayor and Mayor Pro Tem, the City Council shall elect
a Councilmember to preside.
4.2 Call to Order. The meetings of the City Council shall be called to order by the
Mayor, or in the Mayor's absence, by the Mayor Pro Tem. In the absence of
both the Mayor and Mayor Pro Tem, the meeting shall be called to order by
the City Secretary.
4.3 Preservation of Order. The Mayor shall preserve order and decorum, prevent
clash of personalities or the impugning of Councilmembers' motives to occur
and confine Councilmembers in debate to the question under discussion.
4.4 Points of Order. The Mayor shall determine all points of order, subject to the
right of any Councilmember to appeal to the City Council. If any appeal is
taken, the question shall be "Shall the decision of the Mayor be sustained?"
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY
COUNCIL DECEMBER 5, 2017 8
4.5 Questions to be Stated. The Mayor shall state all questions submitted for a
vote and announce the result.
4.6 Substitution for Mayor. The Mayor may call the Mayor Pro Tem, or in the
Mayor Pro Tem's absence, any other Councilmember to take the Mayor's place
in the chair, such substitutions not to continue beyond adjournment.
4.7 Amendment to the Minutes. Amendments to the Minutes are made by a
motion during the item to consider approval of the minutes. The Minutes are
action minutes and provide the action taken by City Council and a summary
of subjects discussed. lf a Councilmember desires that certain information be
included in the minutes, the Councilmember shall state prior to the
information, "For the record". If it is a lengthy statement, a written copy shall
be provided to the City Secretary.
4.8 Written Correspondence. A citizen's request in the reading of a statement into
the public record as part of a City Council agenda item is at the sole discretion
of any member or all of the governing body. The City Council is not obligated
to provide for a reading of correspondence into the public record on behalf of
an absent individual as part of a City Council public hearing. The City Council,
any or all Councilmembers, may elect to provide for a reading of the
correspondence, make reference indicating the general position of the
correspondence, or pass over the correspondence. The correspondence is
provided to City Council and is included in the City Council agenda packet.
SECTION V. AGENDA
5.1 Preparation of Agenda.
A. The order of business of each meeting shall be as contained in the City
Council agenda prepared by the City Manager. The agenda shall be a
listing by topic of subjects to be considered by the City Council, and, in
the case of regular meetings, shall be delivered to the City Council not
less than 72 hours proceeding the Tuesday evening meeting to which it
pertains.
B. Any member of the City Council desiring to present a subject for City
Council consideration shall advise in writing to the City Manager of the
fact not later than 4:30 p.m. on Wednesday preceding regular City
Council meetings. Subject matter will be accompanied by a summary
regarding the purpose for the inclusion of this subject on the agenda.
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY
COUNCIL DECEMBER 5, 2017 9
C. Items Omitted from Agenda. Any item not appearing on the agenda
shall not be taken up for discussion as a matter of City Council business
during a regular meeting unless it is of an emergency nature and comes
to the City's attention too late to appear on the agenda. Such special,
urgent or emergency issues shall be posted in compliance with the Texas
Open Meetings Act and the City Charter and may be added as a
supplemental item to the regular agenda.
D. The regular agenda items shall be considered in the following order:
a. Executive Session – 6:30 p.m. - Executive Conference Room
b. Call to Order - 7:30 p.m. - Council Chambers
c. Invocation
d. Pledge of Allegiance
e. Resolution or Ordinance taking action on Executive Session items
f. Announcements, Proclamations and Presentations
g. Consent Items
h. Public Hearings
i. Discussion of items not for action
j. Citizen Comments/Presentations regarding items not on the
agenda
k. Reports of Boards, Commissions, and Committees
l. Resolution approving City Council action not otherwise approved
m. Adjournment
E. The general order of a Public Hearing shall be:
a. Staff presentation
b. Applicant introductory presentation – five minutes
c. City Council discussion
d. Open Public Hearing
e. Citizen comments - five minutes each (Large groups supporting
the same position may be asked to select a representative to
speak for the group)
f. Close public hearing
g. City Council discussion and vote
h. In the alternative, the item may be tabled or continued to a future
meeting of the City Council.
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY
COUNCIL DECEMBER 5, 2017 10
1. If the City Council wishes to consider additional public
testimony, the public hearing shall be reopened and the
public hearing and item shall be continued to a date certain.
2. If the Public Hearing is not reopened and continued to a date
certain, the City Council may only conduct an additional
public hearing upon publication of notice in accordance with
Chapter 211 of the Local Government Code.
F. The City Manager shall provide the City Council with a written analysis
of and recommendation of items to be acted on by the City Council at
its meetings. These communications shall be generally referred to as
agenda packets. The agenda packets for all regular meetings shall be
delivered to the City Council by the Friday preceding the Tuesday regular
meeting to which it pertains, unless an emergency condition makes it
necessary to deliver the communication on a subsequent day.
G. The City Secretary shall post notices of all City Council meetings in order
to afford compliance with the Texas Open Meetings Act.
5.2 Consent Agenda. In preparing the agenda, the City Manager shall give
consideration to the number and degree of complexity of items to be
considered by the City Council for the purpose of conserving the City Council's
time in meetings. Items which are anticipated to be routine and require little
or no discussion by the City Council shall be listed under the agenda category
styled "Consent Items". Prior to taking up the Consent Agenda, the Mayor
shall determine if there are any items thereon which should be removed from
the Consent Agenda for discussion. Any Councilmember may, upon request,
remove any item from the Consent Agenda for discussion and separate action.
Thereafter, all remaining Consent Agenda items may be acted upon by a single
motion approving the Consent Agenda. Items removed from the Consent
Agenda shall be considered on the ending Resolution, which is for action not
otherwise approved.
5.3 Citizen Participation at Meetings.
a. Presentations by citizens must be confined to the agenda item being
considered and any questions will be directed to the Mayor. Citizens
wishing to speak shall be allowed to speak, provided prior to the
consideration of the item; said person completes and delivers to the City
Secretary a Speaker's Card providing name, address and topic. A
person who has not completed the Speaker's Card prior to the close of
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY
COUNCIL DECEMBER 5, 2017 11
the public hearing of the item on the agenda shall not be allowed to
speak. Presentation by citizens shall be limited to a time period of not
more than five (5) minutes with two (2) additional minutes to conclude,
at the option of the Mayor or the consent of the City Council, for each
speaker. Any time spent by the City Council will not be counted against
the citizen's time allotment. No person shall speak more than the time
limits provided herein on any subject. That privilege shall not be
accorded unless there is an exception supported by a majority of those
eligible to vote. The Mayor shall not be obligated to recognize a speaker
for a second comment on a subject until all others have spoken and
there is unused time available.
b. Following a request by a Councilmember, the Mayor may request that
the City Council suspend the rules to allow citizens to speak after the
public hearing has been closed.
c. To maintain decorum, the Mayor shall recognize persons who have
completed a Speaker Card indicating a desire to address the City
Council.
d. As a general rule, citizens may not participate in discussions of the City
Council except when recognized by the Mayor and during citizen
presentations, public hearings and as otherwise provided for in these
Rules.
e. Citizens may speak on items not on the agenda under the item "Citizen
Comments/Presentations Regarding Items Not on the Agenda". The
presentation time period is as listed herein Section 5.4 A.
SECTION VI. DECORUM AND DEBATE
6.1 Decorum and Debate
a. These rules are intended to serve as a statement of intent as to how
this City Council endeavors to conduct itself during City Council
meetings. It is the intent of the City Council that all members shall act
based on a consistent level of information, with the goal being to act
fully informed on all matters. Accordingly, if and when a Councilmember
obtains material relevant to a matter before the City Council which has
not otherwise been disclosed to the City Council, such Councilmember
shall promptly provide such material to the city manager for
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY
COUNCIL DECEMBER 5, 2017 12
dissemination to the City Council. All such information will be
disseminated and disclosed to the full City Council, prior to the case
being presented.
b. When a measure is presented for consideration to the City Council, the
Mayor shall recognize the appropriate Councilmember to present the
case, as needed. When two or more Councilmembers wish to speak,
the presiding officer shall name the Councilmember who is to speak
first. No member of the City Council shall interrupt another while
speaking except to make a point of order or to make a point of personal
privilege.
c. The Mayor shall not be obligated to recognize any Councilmember for a
second comment on the subject or amendment until every
Councilmember wishing to speak has been allowed a first comment.
d. Questions from speakers to the City Council with request for an
immediate answer, except the applicants and persons representing
applicants on platting or zoning cases, shall be prohibited. A
Councilmember's questions to speakers should be to specific individuals
and the Mayor should explain to those individuals beforehand that they
may come to the podium and answer if they choose to.
e. Any Councilmember desiring to speak shall be recognized by the Mayor,
and shall confine remarks to the subject under discussion or to be
discussed. No Councilmember shall be allowed to speak more than once
on any one subject until every Councilmember wishing to speak shall
have spoken.
f. No Councilmember shall be permitted to indulge in personalities, use
language personally offensive, impugn motives of Councilmembers,
charge deliberate misrepresentation, or use language tending to hold a
member of the City Council, the public or City staff up to contempt.
g. The Mayor shall not permit unrecognized speaker's comments or allow
a member of the audience to indulge in personalities, use language
tending to hold the City Council, the public or City staff up to contempt.
h. If a Councilmember is transgressing the rules of the City Council,
through speech or otherwise, the Mayor shall or any Councilmember
may call him/her to order in which case he/she shall immediately be
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY
COUNCIL DECEMBER 5, 2017 13
quiet unless permitted to explain. The City Council shall, if appealed to,
decide the case without debate. If the decision is in favor of the
Councilmember called to order, he/she shall be at liberty to proceed,
but not otherwise, and if the case occurs, he/she shall be liable to
censure or such punishment as the City Council deems proper,
consistent with City Ordinances, Resolutions and Charter.
i. Any individual of the public who shall disrupt the City Council
proceedings or disregard the Mayor shall first be warned of such offense
and be requested that they refrain from disrupting the proceedings
and/or disregarding the instructions of the Mayor. Any individual of the
public failing to honor the first warning of the Mayor for order, shall
receive a second and final warning prior to expulsion and/or citation for
disturbing a public meeting pursuant to State law. When the Mayor fails
to maintain order and decorum, the Councilmembers may compel the
Mayor to enforce this provision following due parliamentary procedure,
which affirms such compulsion by a majority vote of the City Council.
SECTION VII. PROCEDURES FOR CITY COUNCIL APPOINTMENTS
7.1 Procedures for City Council Appointments. The following procedures are for
making appointments to boards, committees and commissions established by
ordinance or resolution. Appointments to ad hoc committees and task forces
established by resolution should not necessarily be bound by the same
procedures, but may be done in a manner appropriate to the situation as
deemed proper by the City Council. The City Council shall set the quorum for
a committee. The City Council shall vote whether the committee selection will
be handled by the rules of procedures or by slate.
A. Announce the position(s) to be filled. In the announcement, define the
duties of the position(s), define the term of the position and request that
applications be formally submitted to the City Council by a specific
deadline. This announcement should be made at least 30 days prior to
the deadline for submission of applications and should be placed in the
local newspaper, posted at City Hall, on the website and placed in the
City E-news (if timely).
Upon review of the Applications for Appointment, City Council will
determine if interviews shall be conducted. If Council desires, interviews
will be conducted prior to a City Council meeting, which may be subject
to the Texas Open Meetings Act or be conducted in Executive Session.
If no applications are received or fewer applications than open positions
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY
COUNCIL DECEMBER 5, 2017 14
are received, the City Council may fill positions from the floor or request
the City Secretary to advertise the open position(s). In the event of a
vacancy other than an expiring term, the City Council may fill the
position by a majority vote of the City Council without advertising. The
appointee shall serve the unexpired term.
B. The candidates will be selected to fill the open positions no later than
the second City Council meeting after the deadline for application
submission, in the following manner:
i. If more than one position is to be filled, consider the appointment
for each position individually in the order selected by the Mayor,
as follows:
1. The Mayor shall open the floor for nominations and if there
are no nominations, the Mayor will call on each
Councilmember for a nomination.
a. Each applicant shall have provided an application and
financial disclosure forms, where applicable, to the
City Secretary’s office for City Council consideration.
2. Councilmembers or the Mayor may decline to make a
nomination if previous nominations are acceptable.
3. After each Councilmember has had an opportunity to make
a nomination or defer to make a nomination, the Mayor will
take a vote on the slate of nominees by asking each
Councilmember to state the name of the nominee that the
Councilmember votes to appoint to the position under
consideration.
4. Return to Step 1 and repeat the process for the next position
to be filled until all positions are filled.
SECTION VIII. MEMORIALS
8.1 Memorials. The following procedures are for honoring deceased current or
former City elected officials, sitting board, commission or committee members
and community volunteers.
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY
COUNCIL DECEMBER 5, 2017 15
A. Recognition of the death of a current or former City elected official.
When the City is notified of the death of a current or former elected
official, flowers or a plant will be sent to the memorial service, or a
donation to an organization specified by the family (in an amount not to
exceed $150.00), and a sympathy card will be sent to the family. A
Memorial Proclamation, honoring the official, will be sent to the
memorial service or to the family. The City Manager's Office will
coordinate the donation of a book, in which the official's name is
inscribed on a bookplate inside of the book, to the Colleyville Public
Library, in an amount not to exceed $50.00. A letter from the Library
Director will notify the family of the book donation.
B. At the family’s request and with City Manager approval, members of the
Colleyville Police and Fire Department Honor Guard may attend the
funeral of a current or former City elected official as representatives of
the City.
C. Recognition of the death of a sitting board, commission or committee
member. When the City is notified of the death of a sitting board,
commission or committee member, the City Manager’s Office will
forward a sympathy card to the family.
D. Recognition of the death of community volunteers. Due to the
significant number of community volunteers assisting a multitude of
organizations across the City of Colleyville, it will not be the practice of
the City to recognize these individuals in a formal capacity. During a
City Council meeting, elected officials may, at their discretion, verbally
recognize the efforts of these individuals and their service to Colleyville
during the agenda item for Announcements, Proclamations and
Presentations.
8.2 Recognition by lowering of the United States Flag. The City is not at liberty to
proclaim the Flag of the United States be flown at half-staff in recognition of
a City official. Per the United States Code, only the President of the United
States or the State Governor can order the flag lowered to half-staff.
8.3 Use of City equipment and personnel. At no time will City equipment be used
to carry the casket or participate in the funeral procession of a deceased,
current or former City elected official, board, commission, committee member
or community volunteer. Exceptions to this rule may include City equipment
earmarked for use by community groups, such as the Citizen Fire Academy
Alumni Association Rehab Team and the Citizen Police Academy Alumni
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY
COUNCIL DECEMBER 5, 2017 16
Association Citizens on Patrol, where equipment use for a group member’s
funeral may be authorized by the Department Director.
History of Adoption and Amendments
Resolution Number Adoption/Amendment Date Subject
R-88-387 8/18/88 Adopted Rules of Procedure
R-90-610 7/3/90 Amended to adopt the procedure
for appointing committees as
established by ordinance
R-90-612 7/17/90 None noted
R-91-654 1/22/91 Amended regular meeting
language; subjects for City
Council consideration;
preparation of agenda
R-94-999 4/19/94 Provided suspension of rules by
¾ majority
R-95-1122 6/6/95 Amended Councilmembers
presenting subjects for City
Council consideration
R-03-2268 6/5/03 Members presenting subjects for
City Council consideration
R-05-2599 9/20/05 Citizen comments
R-06-2721 7/5/06 Regular agenda items; Pre
Council and Executive Session
posted meeting times; public
hearing order; process for
continuing public hearings;
memorials
R-07-2859 7/17/07 Robert’s Rules of Order removed
R-08-2980 6/17/08 Resolutions
R-09-3183 12/15/09 Types of meetings; agenda
sections; preparation of agendas;
memorials
R-11-3308 1/4/11 Memorials
R-12-3520 8/7/12 Types of meetings & special
meetings
R-13-3645 6/18/13 Grammatical updates
R-16-4023 8/16/16 Executive session (certified
agendas) and start time; removal
of paragraphs relative to the
establishment of worksessions;
order of the regular agenda
items; general order of public
hearings; removal of oral
presentations by city manager;
addition of speaker card
submittal prior to the close of the
public hearing; removal of the
offering of unsolicited input;
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CITY
COUNCIL DECEMBER 5, 2017 17
addition of language to City
Councilmembers transgressing
the rules of procedure; & addition
of $100 for memorial donations
R-17-4162 8/1/17 Updated Section 7.1(B) lettering,
and included an application and
financial disclosure forms be
provided by applicants filling a
vacancy.
R-17-4210 12/5/2017 Amended Section 1 – Authority,
adding 1.2 requiring new
Councilmembers to attend a City
Council orientation, training, and
participate in a vision
worksession.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 8 Agenda Date 12/05/2017
Type Report
Department City Secretary
Title
Colleyville Tree Board Minutes - January 5, 2015
Zoning Board of Adjustment Minutes - September 12, 2017
Attachments
1.Colleyville Tree Board Minutes - January 5, 2015
2.Zoning Board of Adjustment Minutes - September 12, 2017
City of Colleyville Page 1
City of Colleyville
Colleyville Tree Board
MINUTES
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Monday, January 5, 2015
6:00 p.m.
Colleyville Public Library
110 Main Street - 2nd Floor
1. CALL TO ORDER
Chairperson Nancy Genco called the meeting of the Tree board to order on January
5, 2015 at 7:10 p.m.
ROLL CALL
Present: Chairperson Natalie Genco, Vice Chair Nancy Coplen, Board Members
Brenda Ritz and Ajit Purandare. City Staff: Assistant City Manager/Chief Financial
Officer Terry Leake, Parks Manager James Hubbard, and Administrative Assistant
Kristi Isbell
Absent: Board Members Hilary Schwanbeck and Michelle McGarry
2. APPROVAL OF MINUTES
October 1, 2014
Board Member Nancy Coplen moved to approve the October 1, 2014 meeting
minutes as written. Ajit Purandare seconded the motion. The motion carried with a
unanimous vote.
3. REGULAR AGENDA ITEMS
3a Overview of Chapter 5, Tree Preservation of the Land Development Code
Manager James Hubbard provided a review of the amendment to Chapter 5 Tree
Preservation of the Land Development Code, as approved by City Council on October
6, 2014. Hubbard explained that the purpose of an additional fine was to discourage
developers from circumventing fees associated with clear cutting protected trees
and paying owner directly prior to sale. This fine is applicable to property owners of
more than one acre. Regarding enforcement of the new ordinance, Hubbard
described the new role for Parks Supervisor Chris Haworth, as a site inspector, due
to his certification as an arborist.
Hubbard stated that the intent of the ordinance was not to simply raise fees but to
protect trees, therefore developers are required to replace trees with new trees
depending on size, species, location of removed trees. Monetary fines are in place,
as well. Natalie Genco requested a report with information regarding fines levied
Colleyville Tree Board Minutes January 5, 2015
City of Colleyville Page 2
and City’s use of these funds indicating that a citizen contacted her with same
request. Brenda Ritz questioned who is fined for offenses such as parking under a
tree on construction site: the offender, the contractor, or the developer. Ritz
suggested that the direct offender be fined, instead of contractor or developer, in
order to curb behavior.
3b Overview of tree inventory project
Manager Hubbard stated that the Parks Department is conducting a tree inventory
on Parks properties using GIS technology, collecting information on the trees based
on its attributes. Hubbard presented mapping of the first inventory project
completed, Bogart Linear Park. Data collected on Bogart Linear Park provided
information on quantity and species and on-site inspection, by Parks Supervisor
Chris Haworth, provided information on condition of the trees. Hubbard explained
that information collected during inventory will be important in making decisions
regarding maintaining or increasing current tree canopy. Hubbard sited most recent
citizen survey indicating increased shade at parks a concern of citizens noted in
most recent Citizen Survey. Hubbard stated that McPherson Park is slated to be
inventoried next.
4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There were no additional comments/presentations regarding items not on the
agenda.
5. ADJOURNMENT
A future meeting was not firmly scheduled. Assistant City Manager Terry Leake
stated that the next Tree Board meeting would likely coincide with the Parks and
Recreation Advisory Board on Monday, October 5, 2015.
A motion was made by Brenda Ritz and seconded by Nancy Coplen to adjourn the
meeting. The motion carried with a unanimous vote. Chair Natalie Genco adjourned
the meeting at 7:45 p.m.
Colleyville Tree Board Minutes January 5, 2015
City of Colleyville Page 3
APPROVED BY A VOTE OF 5 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE
30th DAY OF October 2017.
Minutes taken and prepared by:
Kristi Isbell
Administrative Assistant
City of Colleyville Page 1
City of Colleyville
Zoning Board of
Adjustment
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, September 12, 2017 City Council Chambers
CALL TO ORDER
The Zoning Board of Adjustment meeting of the City of Colleyville was called to
order by Board member McNosky on September 12, 2017 at 7:00 p.m.
Roll Call
Present: Board members Kimberly Holt, Dee Kamerman, Wayne Maynard, Dee
McNosky, Raymond Allee, Richard Vallario, and Michael Deakin
Staff Present: Ben Bryner, Felix Landry, and Araceli Botello
1. APPROVAL OF MINUTES
Board member Maynard made a motion to approve the August 8,
2017 minutes. Board member Vallario seconded.
The motion to approve carried by the following vote:
Aye: 5 – Kamerman, Maynard, Allee, Vallario, and McNosky
2. PUBLIC HEARING AGENDA ITEMS
2a Request for a variance to certain provisions of the Section 3.26,
Fences, Free Standing Walls, and Screening Materials on Lot 9, Block
2, of the Brighton Oaks Addition, Located at 3005 Sherwood Lane,
Case VC17-009
Felix Landry presented the case and briefed the Board.
The applicant, Tracy Cutrona, 3005 Sherwood Lane, came forward
and briefed the board.
The public hearing was opened at 7:10 p.m.
Amy Adams, 5409 Rustic Trail, came forward and spoke in support to
the case.
Zoning Board of Adjustment Minutes September 12, 2017
City of Colleyville Page 2
Katy Hadley, 204 Timberline Drive North, came forward and spoke in
opposition to the case.
Board member Maynard questioned the applicant regarding the wall
location and if it will be built slightly down the slope. The applicant
replied that the wall will not be built down the slope. The applicant
added that the wall would be level with the house and pool and that
there is an additional request to move the fence slightly downhill into
the front yard setback.
Board member McNosky asked the applicant to clarify where they are
proposing to add a solid wall and relocate the chain link fence. The
applicant responded that a solid wall would be installed coming out
from the house and that the existing chain link fence will be relocated
to be within the front yard setback.
Board member McNosky questioned the applicant regarding the safety
with the existing pool. The applicant responded that she understands
the safety concerns with children and having a pool. The applicant
added that a 4 foot tall fence is considered to be within code.
Board member Kamerman questioned the applicant regarding privacy
and fencing. The applicant responded that she is not concerned with
the chain link section and privacy due to the topography and the
trees, but is concerned with privacy where the wall is proposed. The
applicant has chosen a wall design that will complement the style of
the home.
Discussion continued regarding privacy.
Board member Holt clarified with the applicant that the proposed wall
would replace a portion of the chain link fence. The applicant
responded yes.
Discussion continued regarding chain link fencing.
There being no one else wishing to speak, the public hearing was
closed at 7:21 p.m.
Board member Maynard made a motion to approve Case VC17-
009. Board member McNosky seconded.
The motion to approve case VC17-009 failed by the following
vote:
Zoning Board of Adjustment Minutes September 12, 2017
City of Colleyville Page 3
Aye: 2 – Maynard and McNosky
Nay: 3 – Kamerman, Allee, and Vallario
2b Request for a variance to certain provisions of the Section 3.26,
Fences, Free Standing Walls, and Screening Materials on Lot 5R, Block
4, of the Rustic Oaks Addition, Located at 5409 Rustic Trail, Case
VC17-010
Felix Landry presented the case and briefed the Board.
The public hearing was opened at 7:27 p.m.
The applicant, Amy Adams, 5409 Rustic Trail, came forward and
briefed the board.
Board member McNosky asked the applicant to clarify if they are
replacing the existing fence. The applicant responded yes. Board
member McNosky questioned the applicant regarding the type and
height of the proposed fence. The applicant responded that the fence
would be made of wood and 8 foot tall in lieu of the current 6 foot tall
wood fence.
Discussion continued regarding replacing the current fence.
Board member McNosky made a notation that the request is being
presented before the board due to the fence being located in a non-
conforming location and the applicant is looking to replace the fence.
The applicant added that she would like to fix the fence, make it
secure, and prettier.
Discussion continued regarding the request for the proposed fence.
Board member Holt questioned the applicant whether the pond is
accessible to the public. The applicant responded that the pond is not
accessible to the public. The applicant added that the pond is
privately owned.
Board member Deakin questioned the applicant regarding fencing and
height on the adjacent property. The applicant responded that the
same fencing exists on the property surrounding her property and is
between 6 and 8 foot tall. Staff added that based on the information
listed on the application, only the property at 5409 Rustic Trail was
noticed. Therefore the only action up for consideration before the
board is for 5409 Rustic Trail. The adjacent property will require a
Zoning Board of Adjustment Minutes September 12, 2017
City of Colleyville Page 4
separate hearing.
Board member Maynard questioned the applicant regarding the height
of the fence on the property located at 5509 Rustic Trail. The
applicant responded that the height of the fence is 8 foot tall.
Board member Vallario questioned the applicant regarding the
request of replacing the fence from the property located at 5509
Rustic Trail to 5317 Rustic Trail. The applicant responded that the
request does not include fencing at that location. The applicant added
that the request is to replace the fencing along the northeast property
line only on Rustic Trail.
Discussion continued regarding replacing the fence along the
property.
Board member Maynard asked for clarification regarding the public
trespassing with the current fencing. The applicant responded that the
current fence is not sufficient to deter the trespassing and she is
concerned about the liability of the trespassing onto her property. The
applicant added that the public is not trespassing in the area of her
property where the 8 foot fence exists.
There being no one else wishing to speak, the public hearing was
closed at 7:46 p.m.
Board member Maynard made a motion to approve Case VC17-
010. Board member Kamerman seconded.
The motion to approve case VC17-010 was carried by the
following vote:
Aye: 5 – Kamerman, Allee, and Vallario Maynard, and McNosky
Nay: 0
3. ADJOURNMENT
The meeting adjourned at 7:47 p.m.
Zoning Board of Adjustment Minutes September 12, 2017
City of Colleyville Page 5
Minutes were written and prepared by:
Araceli Botello
Planning Technician
The meeting minutes were approved on November 14, 2017 by a vote of
5-0.
RESOLUTION R-17-4211
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
DECEMBER 5, 2017
WHEREAS,City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS
THE 21 TH DAY OF DECEMBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
City Secretary Mayor