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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-5/4/2009Get Y of ~ Il~ Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, May 4, 2009 6:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the February 2, 2009 Parks and Recreation Advisory Board Minutes 3. Introduction of City Manager 4. Recreation, Athletics, Tennis and Seniors' Reports 5~ Park Operations and Capital Improvement Status Reports 6. Citizen Comments/Presentations Regarding Items not on the Agenda* 7. Adjournment *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall by 5:00 on May 1, 2009: "~~~' -~~ ~'^'° ~'° cat Y or 1 Il~ D Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, February 2, 2009 6:00 p.m. Steve Dalri called the meeting to order at 6:00 p.m. on Monday, February 2, 2009, at the Parks and Recreation Office. ROLL CALL: Steve Dalri, Deena Dendy, Vince Rosen, Brian Estridge, Ken Llewellyn, Raelene Darling, Debby Abitz and Rick Paddock ABSENT: Nancy Coplen, GCISD Liaison STAFF: Monica Walsh, Director of Parks and Recreation and Wanda Drexel, Administrative Secretary and Sissy White, Recreation Supervisor Call to Order 2. Approval of the January 5, 2009 Parks and Recreation Advisory Board Minutes Vince Rosen moved to approve the January 5, 2009 Parks and Recreation Advisory Board minutes. Brian Estridge seconded the motion. The vote was unanimous. Discussion and Consideration of Eagle Scout Project -Michael Clardy Michael Clardy of Troop 28 presented his project to place a six (6) inch layer of woodchips into City Park and clean up the park and facilities. Ken Llewellyn moved the approve Michael Clardy's Eagle Scout project. Deena Dendy seconded the motion. The vote was unanimous. 4. Discussion and Consideration of Botanical Gardens Monica Walsh, Parks and Recreation Director, gave an overview of McPherson Park and the gardens that are planned. 5. Discussion and Consideration of Composting Monica Walsh, Parks and Recreation Director, gave an overview of Irving's Compost Program. Park and Recreation Advisory Board February 2, 2009 Page 2 of 2 6. Discussion and Consideration of Moving March Meeting Date It was decided that we would move the March 2, 2009, meeting to March 9, 2009, due to the McPherson Park Bid and the Senior Center Trail Loop Bid. 7. Recreation, Athletics, Tennis and Seniors' Reports Sissy White, Recreation Supervisor, presented gave a report on the ongoing programs. 8. Park Operations and Capital Improvement Status Reports Monica Walsh, Parks and Recreation Director, presented a status report on current projects. 9. Citizen Comments/Presentations Regarding Items not on the Agenda* Rick Paddock commended the Eagle Scout effort but questioned whether we need a waiver liability in case someone is injured while working on the project. Monica Walsh, Parks and Recreation Director, will contact the City Attorney to determine if we need a waiver signed. 10. Adjournment Rick Paddock moved to adjourn at 6:52 p.m. Vince Rosen seconded the motion. The vote was unanimous. Respectfully submitted and approved: Wanda Drexel, Administrative Secretary N_ ~. CITY OF COLLEYV/LLE PARKS AND RECREATION Meeting Agenda # 05/04/06 3 Department: Parks and Recreation Introduction of City Manager Subject: Introduction of City Manager, Jennifer Fadden. Jennifer has more than 10 years of experience in municipal government. She has served as the Arlington Parks and Recreation Assistant Director, and as assistant to the city manager in Arlington. In Fort Worth she worked as a financial analyst/management analyst and as assistant to then Mayor Kay Granger. She also served as Weatherford City Manager. Jennifer has a bachelor's degree in political science and a master's degree in public administration, both from the University of North Texas. ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation CITY OF COLLEYVILLE PARKS AND RECREATION Meeting Agenda # 05/04/09 4 Department: Parks and Recreation Recreation, Athletics, Tennis and Senior's Reports Subject: I. Recreation A. On April 25t" from 9:00 a.m. - 5:00 p.m. at Meadowmere Park in Grapevine, Colleyville Parks and Recreation partnered with Grapevine, Southlake and Bedford to hold the annual Outdoor Kids Adventure Day. Over 1,000 kids came out to take part in various outdoor recreational opportunities. B. On April 29'" the summer brochure "The Experience" was delivered to over 1,800 star customers. The summer brochure advertises our summer camps and programs for adults and kids. II. Tennis A. The Spring Junior tenn is development started in the first week of April. Currently 30 kids are participating in the program. B. For the month of April, 30 youth and 10 adult private tennis lessons were offered. III. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month. In April, 256 participants enjoyed the luncheons at the Senior Center. B. In April, the Senior Center had 656 visits with 74 of these visits being class related. C. The Senior Center received a grant from the Colleyville Women's Club Circle of Hope in the amount of $1,000, to be presented at the 11 t" Circle of Hope Awards Grant luncheon. The grant will be used to purchase a Wii and items for the library. ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information only ^ Possible City Council Policy Recommendation CITY OF COLLEYVILLE - PARKS AND RECREATION Meeting Agenda # 05/04/09 5 Department: Parks and Recreation Park Operations and Capital Improvement Status Reports Subject: COTTONBELT TRAIL, PHASE II Project Description: Design of Cottonbelt Trail Phase II Consultant: Halff Associates, Inc. Contractor: N/A Status: Under design Substantial Completion: Fall 2008 McPHERSON PARK. FINAL PHASE Project Description: McPherson Park, Final Phase Consultant Newman, Jackson Bieberstein, Inc. Contractor: Dean Construction Status: Under construction Substantial Completion: Winter 2010 ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation Page 7 of 2 Parks and Operations Capital Improvement Status Reports Page 2 of 2 2009 Parks and Recreation CIP Projects-7 • Park Master Plan -Consultant selection is underway. Park Board member on interview panel? • Trails -Pleasant Run completed • McPherson Park Final Phase -update • Webb House Trail - in progress • Cottonbelt Trail Phase II - in design, 100% sent to TXDOT • Senior Center Open Space Area -update • Irrigation Monitoring System -completed 2010 Parks and Recreation CIP Projects-7 • Senior Center Open Space Area • LD Lockett Path • Pleasant Run Trail • Webb House Trail • Parks Master Plan • McPherson Park Final Phase • Cottonbelt Trail Phase II Other Titan Gas Well Revenues -All income derived from mineral extraction on parks that received Texas Parks and Wildlife department grants is to be used for parks and recreation projects.