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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-7/13/2009G~tY of ~i: Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, July 13, 2009 6:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the May 4, 2009 Parks and Recreation Advisory Board Minutes 3. Introduction of City Manager 4. Discussion and Consideration of Parks Tomorrow Fund 5. Recreation, Athletics, Tennis and Seniors' Reports 6. Park Operations and Capital Improvement Status Reports 7. Citizen Comments/Presentations Regarding Items not on the Agenda* 8. Adjournment *(This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) certify that the above agenda was posted on the bulletin board at City Hall by 5:00 on July 10, 2009: ='~'~•~~ -~'~ • •' G~tY of Texas a pR~f PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, May 4, 2009 6:00 p.m. Steve Dalri called the meeting to order at 6:17 p.m. on Monday, May 4, 2009, at the Parks and Recreation Office. ROLL CALL: Steve Dalri, Vince Rosen, Brian Estridge, Ken Llewellyn, Raelene Darling, Rick Paddock and Nancy Coplen, GCISD Liaison ABSENT: Deena Dendy and Debby Abitz STAFF: Monica Walsh, Director of Parks and Recreation, Wanda Drexel, Administrative Secretary, Sissy White, Recreation Supervisor and Kelly Cooper, Assistant City Manager 1. Call to Order 2. Approval of the February 2, 2009 Parks and Recreation Advisory Board Minutes Rick Paddock moved to approve the February 2, 2009 Parks and Recreation Advisory Board minutes. Vince Rosen seconded the motion. The vote was unanimous. 3. Recreation, Athletics, Tennis and Seniors' Reports Sissy White, Recreation Supervisor, presented a report on the ongoing programs. 4. Park Operations and Capital Improvement Status Reports Monica Walsh, Parks and Recreation Director, presented a status report on current projects. Rick Paddock and Ken Llewellyn volunteered to be on the Park Master Plan Committee. It was decided that the next Parks and Recreation Advisory Board meeting will be July 6, 2009. 5. Citizen Comments/Presentations Regarding Items not on the Agenda* None. 6. Adjournment Vince Rosen moved to adjourn at 6:35 p.m. Brian Estridge seconded the motion. The vote was unanimous. Respectfully submitted and approved: j , x. Wanda Drexel, Administrative Assistant it'It < ~+ y_ rki ~.' ~~~~ .~ ~.~. ~T~~ co!ey~~.il~ ~,a~k csn::i rer..r~;:~t!on o s CITY OF COLLEYVILLE PARKS AND RECREATION Meeting Agenda # 06/13/09 3 Department: Parks and Recreation Introduction of City Manager Subject: Introduction of City Manager, Jennifer Fadden. Jennifer has more than 10 years of experience in municipal government. She has served as the Arlington Parks and Recreation Assistant Director, and as assistant to the city manager in Arlington. In Fort Worth she worked as a financial analyst/management analyst and as assistant to then Mayor Kay Granger. She also served as Weatherford City Manager. Jennifer has a bachelor's degree in political science and a master's degree in public administration, both from the University of North Texas. ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation ~~ ._ _ CITY OF COLLEYVILLE PARKS AND RECREATION <t .- yet.:. ~~ , Meeting Agenda # 06/13/09 4 Coleyviile> ~~r~ks c~r~:~ recr~~a~~or! ~ ~ Department: Parks and Recreation Discussion and Consideration of Parks Tomorrow Fund Subject: Colleyville Tomorrow Funds for Parks is the designated account for gas/oil revenues. Total funding was $2,963,528. There was a $200,000 signing bonus which was used for McPherson Park Final Phase. Also $1,157,437 was used to reimburse Colleyville Economic Development Corporation and Utility funds for McPherson Park Final Phase and Senior Center Open Space. Total available for Parks Tomorrow Fund is $1,606,091. Earlier this year staff presented all Tomorrow Fund potential projects as well as scoring criteria to rank the projects to City Council. City Council approved the process and staff went through the process for ranking the projects. Guidelines for ranking the projects are Relevancy 15%, Appropriate 10%, Benefit 10%, Cost 10%, Economic Impact 20%, Lifecycle 5%, Consequence 20%, Other Funding 5% and Timeline 5%. Parks and Recreation staff ranked the projects according to the guidelines and attached are the results. Staff will discuss these rankings and projects with the Parks and Recreation Advisory Board. ACTION TO BE TAKEN ^ Discussion Only ^ Information Only ^ Procedural Change ® Possible City Council Policy Recommendation PROTECT FUNDING 1. Replace Kidsville playground at City Park $ 400,000.00 2. Recreation software upgrade $ 36,000.00 3. Replace carpet at Senior Center $ 21,000.00 4. Enlarge attic entries at Senior Center $ 5,000.00 5. New tennis court shade structure $ 10,000.00 6. Purchase one treadmill for Senior Center $ 5,000.00 7. Replace HVAC Units at Senior Center $ 80,000.00 8. Install light timers for tennis courts -City Park $ 10,000.00 9. Paint caboose at Bransford Park $ 30,000.00 10. Resurface tennis and basketball courts at City Park $ 45,500.00 SUBTOTAL $ 642,a0Q.00 11. Ornamental stone work at: City Park, Senior Center, PARD office and tennis courts $ 7,500.00 12. Replace fence at Pleasant Run Soccer Complex $ 30,000.00 13. Replace tennis court windscreens $ 15,500.00 14. Complete central control irrigation system with ACC irrigation clocks $ 25,000.00 15. New irrigation system for Pleasant Run practice facility $ 36,000.00 16. New 6' concrete sidewalk from City Park main entry to entry to PARD office. $ 11,200.00 17. Park Signage $ 105,000.00 18. Stripe parking lots City Park, Pleasant Run, Reagan, Nature Center, Kimzey, Senior Center and Sparger Park $ 6,000.00 19. Cold storage building at Park Maintenance Center $ 12,500.00 20. Purchase SUV Ford Esca a for use in recreation ro rams $ 27,500.00 21. Remodel an existing restroom into a storage closet $ 6,300.00 22. Repaint decorative trash receptacle and park benches at City Park and Kimzey Park $ 16,600.00 23. Replace playground at Woodbrair Park $ 100,000.00 24. Renovate irrigation system at Pleasant Run Soccer Complex $ 10,000.00 25. LD Lockett house improvements $ 72,000.00 26. Purchase 100 chairs for Senior Center $ 7,500.00 27. Design and build a landscaped focal point to include artwork at City Park $ 35,000.00 28. Decorative trash containers for Pleasant Run Soccer Complex $ 22,000.00 29. Install irrigation system to water skinned areas of baseball and softball fields at City Park $ 24,000.00 30. Paint interior of Senior Center $ 16,000.00 31. New irrigation system at Senior Center $ 10,000.00 32. New roofs for concession stands, restrooms and picnic pavilions $ 40,000.00 33. Replace pond fountains at five park ponds $ 30,000.00 34. Fire retardant application to log cabin at McPherson Park $ 6,000.00 35. Paint interior/exterior of Webb House $ 9,000.00 36. Paint interior/exterior of PARD office at City Park $ 7,000.00 37. Resurface tennis and basketball courts at City Park $ 45,500.00 38. Park and Recreation office improvements $ 50,100.00 39. Recycling trash receptacle stations for various parks $ 5,000.00 40. Replace shade fabric: City Park, Pleasant Run Soccer Complex, playground equipment at Nature Center, Sparger and McPherson Park $ 65,000.00 41. Purchase multi stacks weight system for workout room at Senior Center $ 6,500.00 42. Repair foundation of PARD office at City Park $ 15,000.00 43. Replace playground at Kimzey Park $ 125,000.00 44. Paint exterior of Senior Center $ 11,000.00 45. Replace parking lots at Sparger Park with concrete surface $ 65,000.00 46. Renovate landscapin around LD Lockett House $ 10,000.00 47. Renovate City Park baseball field infields $ 90,000.00 48. Renovate City Park softball field infields $ 70,000.00 49. Replace six wood light poles with fixtures at Pleasant Run $ 100,000.00 50. Replace parking lot at LD Lockett with concrete surface $ 43,000.00 51. Replace picnic tables and park benches $ 10,000.00 52. Replace picnic pavilion at Sparger Park $ 160,000.00 53. Renovate park maintenance center offices and shop $ 50,000.00 54. New storage/maintenance building at Pleasant Run Soccer $ 12,500.00 ~~. CITY OF COLLEYVILLE € ~ ~~'a, PARKS AND RECREATION ;,~. ~~~... Meeting Agenda # 06/13/09 5 cc~ileyvil~. ~>:arks c~E~r~ !cacral!c>r~: • • Department: Parks and Recreation Recreation, Athletics, Tennis and Senior's Reports Subject: I. Recreation A. On June 8th we started our summer classes. Through the month of June we completed about 30 camps from crafts, acting, painting and sports. II. Athletics A. The track program is underway with 61 participants. They will attend their regional meet beginning July 10th B. JATO One Premier Soccer Camp was held with over 180 participants, took place at Pleasant Run Soccer Complex where they received quality coaching from a diverse international coaching staff. C. Premier Football Camp was held with 75 participants at Heritage Middle School for the first summer ever. III. Tennis A. For the month of June, 65 private lessons were offered to youths and adults. B. Th e first summer session for the Junior Development Program began June 8, with 70 participants. C. The Tennis program added a Strength and Conditioning class this summer and 10 students participated. III. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month. In June, 230 participants enjoyed the luncheons at the Senior Center. B. In June, the Senior Center had 736 visits with 29 of these visits being class related. ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information only ^ Possible City Council Policy Recommendation ~~ ~y >,. 'C'_', .7,~~' ~~•. ~~ cai:~;yti~ile parks c~n^! r~~c:s.:::~.~r, • • Meeting Agenda # 06/13/09 6 Department: Parks and Recreation Park Operations and Capital Improvement Status Reports Subject: COTTONBELT TRAIL. PHASE II Project Description: Design of Cottonbelt Trail Phase II Consultant: Halff Associates, Inc. Contractor: N/A Status: Bids opened July 8, 2009 Substantial Completion: July 2010 McPHERSON PARK, FINAL PHASE Project Description: McPherson Park, Final Phase Consultant Newman, Jackson Bieberstein, Inc. Contractor: Dean Construction Status: Under construction Substantial Completion: Winter 2010 ACTION TO BE TAKEN ^ Discussion Only ^ Procedural Change ® Information Only ^ Possible City Council Policy Recommendation CITY OF COLLEYVILLE PARKS AND RECREATION Page 1 of 2 Parks and Operations Capital Improvement Status Reports Page 2 of 2 2009 Parks and Recreation CIP Proiects-7 • Park Master Plan -Consultant selection is underway. • Trails -Pleasant Run completed • McPherson Park Final Phase -update • Webb House Trail - in progress • Cottonbelt Trail Phase II -bids opened on July 8, 2009 • Senior Center Open Space Area -trail complete • Irrigation Monitoring System -completed 2010 Parks and Recreation CIP Proiects-7 • Senior Center Open Space Area • LD Lockett Path • Pleasant Run Trail • Webb House Trail • Parks Master Plan • McPherson Park Final Phase • Cottonbelt Trail Phase II Other Titan Gas Well Revenues -All income derived from mineral extraction on parks that received Texas Parks and Wildlife department grants is to be used for parks and recreation projects. Mike Rambo Trail dedicated on May 11, 2009 Clean Sweep -May 16, 2009 -cancelled, however, the document shredinator, Crud Cruiser and bulk trash drop off was available. July is National Parks and Recreation month City Council: May 5, 2009 Proclamation in recognition of the Keep America Beautiful Great American Cleanup and Arbor Day in Colleyville and the City of Colleyville's 11t" year designation as a Tree City USA community. Proclamation -Colleyville Mayor's 2009 Community Service Award presented to Don C. Davis in recognition of extraordinary service to the community. A tree was planted at McPherson Park. Approval of reallocation of funding sources for the construction of McPherson Park Final Phase and the Colleyville Senior Center Open Space Trail June 2, 2009 Approval to purchase a 15 passenger Ford van from Sam Pack's Five Star Ford, through Cooperative Purchasing Program, in an amount not to exceed $21,251.77.