Loading...
HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-09/13/2017 City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Special Meeting MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Wednesday, September 13, 2017 6:00 p.m. Colleyville Public Library 110 Main Street - 2nd Floor Meeting Room 1. CALL TO ORDER Chair Hillary Schwanbeck called the special meeting of the Parks and Recreation Advisory board to order on September 13, 2017, at 6:04 p.m. Present: Chair Hillary Schwanbeck, Vice Chair Mitali Mandlekar, Board Me mbers Rich Hendler, Cliff LeBlanc, John Hillebrand, and Jim Hasenpflug. Council Member Bobby Lindamood. Youth Sports Associations Liaisons: Colleyville Soccer Association representative Nathan White and Colleyville Girls Softball Association representative Matt Koch. City Council member Bobby Lindamood. City staff: Parks Manager Heather Dowell, Senior Center/Recreation Manager Lisa Escobedo, Administrative Support Specialist Julie Prewitt, and Brandstetter Carroll, Inc. representatives Patrick Hoagland and Elizabeth Holser. Absent: Board Members Natalie Genco and Ajit Purandare. Youth Sport Associations Liaisons: Colleyville Baseball Association liaison Brenton Johnson, and Colleyville Lacrosse Association representative Erika Davis-Noble. 2. DISCUSSION WITH CONSULTANT 2a Discussion with Parks and Recreation Master Plan consultant, Brandstetter Carroll Inc., regarding the direction of the Parks, Recreation and Open Space Master Plan. Parks Manager, Heather Dowell, introduced the consultants Pat Hoa gland and Elizabeth Holser from Brandstetter Carroll, Inc., then she informed the board they will give the board an update on the Parks, Recreation and Open Space Master Plan. Brandstetter Carrol, Inc. representative Patrick Hoagland presented an overview of the work that has been completed to date and what is planned in the future. Board member Cliff LeBlanc asked Mr. Hoagland if they had spoken with the children yet. Mr. Hoagland stated they have not spoken with any children yet, Parks and Recreation Advisory Board MINUTES September 13, 2017 City of Colleyville Page 2 they would still like to. They are experiencing difficulty in getting an appointment set. Board member Rich Hendler asked if there was a football organization. Mr. Hoagland stated they were not at the meetings. Parks manager, Heather Dowell, stated we do not have a football organization that uses the City of Colleyville’s fields. Board member Hillary Schwanbeck asked if they had tried the high school’s booster clubs. Manager Dowell stated no, they had not. Board mem ber Rich Hendler asked where do Colleyville children play football, and where are their games played. Senior Center/Recreation Manager, Lisa Escobedo, stated the youth play football through the Grapevine/Colleyville Youth Football Association and is scheduled through Grapevine Parks and Recreation. As far as where games are played, Manager Escobedo stated she is not sure since the games are scheduled through Grapevine Parks and Recreation. Games are probably played at a GCISD school or Grapevine park. Board member Rich Hendler asked what the target date for the draft copy of the Parks, Recreation and Open Space Master Plan presentation to City Council. Mr. Hoagland stated he needed to revise the schedule since the public engagement segment was not held until September, it’s probably right after the first of t he year. Board member Cliff LeBlanc asked Mr. Hoagland if there will be a visual of all the information presented later. Mr. Hoagland confirmed there will be. Council Member Bobby Lindamood asked Mr. Hoagland if Colleyville’s pocket parks will be represented on the visual to be presented later. Mr. Hoagland stated the existing parks, i.e. the HOA parks, were on the maps as well as city trails and the private trails. Brandstetter Carroll, Inc. consultant Mr. Hoagland continued with the presentation moving on to discuss the surveys. 1,500 surveys were mailed to Colleyvil le residents, the consultants expected around 300 to be returned. The consultants have received 534 completed mailed surveys back. To date the consultants have received 952 responses to the on-line/paper survey, which is open to all users of Colleyville facilities and activities. Board member John Hillebrand asked Mr. Hoagland if his responses are based on the statistically valid survey. Mr. Hoagland stated yes, just the statistically valid random sample survey is in the presentation. Board member Hillary Schwanbeck asked if the benchmark is based on similar type of communities or just a national benchmark. Mr. Hoagland stated the benchmark is all of ETC Institutes’ (company used to conduct the survey) communities they have surveyed across the country. Parks and Recreation Advisory Board MINUTES September 13, 2017 City of Colleyville Page 3 Board member Cliff LeBlanc asked if Mr. Hoagland knew the standard deviation of the survey. Mr. Hoagland stated plus or minus 4.2% Board member Mitali Mandlekar referenced a chart shown by Mr. Hoagland, it shows and stated the needs are probably lower due to neighborhood parks having good access for the residents. Mr. Hoagland stated that is probably correct, the key is looking at the unmet needs. Board member Rich Hendler asked Mr. Hoagland if the scores reflected for golf are always that low. Mr. Hoagland stated it is just below tennis courts, it just shows what’s most important to a household. Mr. Hoagland moved to present Priority Investment Ratings, which combines the importance to households and unmet needs. Board Member Mitali Mandlekar stated she found it interesting that off leash dog parks keeps showing up high on the list of needs. Then Mr. Hoagland moved on to show the same statistical data for recreation programs. Board member Rich Hendler commented that the data presented was incredible, and was great to see it put all together. Mr. Hoagland said this is a company that has started putting these statistics together. Board member Cliff LeBlanc stated he noticed that a lot of the recreation programming is skewed towards older demographics. Is that normal? Mr. Hoagland stated yes, those activities are things you can do your entire life that come to the top of the statistics. If you look at youth activities they hav e approximately an 8 year span of when people participate in them. Board member Cliff LeBlanc asked how do you make sure you don’t lose track of some of the activities for the youth. Mr. Hoagland stated the sports show up as a small group, but we know they are an important group and look at making sure we cover these groups. That’s why we do so many different types of public engagement in this phase of data collection. Board member John Hillebrand stated the way the questions are structured imply the youth’s needs are being met. Mr. Hoagland stated yes. Board member John Hillebrand stated they have programs and are happy with the facilities, they don’t perceive the need that they need more and the city may have addressed their needs very well. Board member Cliff LeBlanc stated it’s not addressing them that I’m talking about, it’s in the grand plan of things you are trying to set the vision, if you totally focus on the items at the top of the chart you may forget about the Parks and Recreation Advisory Board MINUTES September 13, 2017 City of Colleyville Page 4 things that keep people around. Council member Bobby Lindamood stated something else to remember, that five years ago the average age of a Colleyville resident was 56, now it’s 47. It’s kind of getting younger, but before long it will creep back up. Board member Cliff LeBlanc asked if we ever use Radio/Television to get the message out about events. Council member Bobby Lindamood stated we are too small. Board member Rich Hendler asked Mr. Hoagland if the two page survey was an old one. Mr. Hoagland stated the information presented was from the 6 page mailed survey. The two page is the web-survey that is on-line now. Board member Rich Hendler stated the information is so actionable and direct, thank you. Council member Bobby Lindamood asked when the on -line survey will close. Mr. Hoagland stated we can close it at any time, but we want to keep it open until after the public meeting tomorrow night. We will probably close it next week. Board member Cliff LeBlanc asked if Mr. Hoagland had a number of the sidewalks around, what sidewalks are not there and the trails. Mr. Hoagland stated they just had a meeting about the trails. Council Member Bobby Lindamood stated the city has a sidewalk committee. Board member Cliff LeBlanc asked if there are other options concerning a rec center, have you considered them. Council member Bobby Lindamood stated the council has spoken to Life Time Fitness, they don’t want to be in competition with them. Mr. Hoagland informed the board that the public meeting tomorrow night will be set up into 3 stations. Board member Mitali Mandlekar stated she felt that was a great way to get information so the whole conversation doesn’t get shifted. Brandstetter Carroll consultant, Mr. Hoagland, finished the presentation. Board member Rich Hendler asked about the stakeholder meetings that were planned to interact with students at the schools. Parks Manager, Heather Dowell, stated that she has tried several times through different contacts with no follow through from the schools. She is continuing to try and welcomes any contacts that will allow her to make this happen. Parks and Recreation Advisory Board MINUTES September 13, 2017 City of Colleyville Page 5 Board member Mitali Mandlekar asked if there was a specific age group being targeted. Manager Dowell stated 5th and/or 6th graders and teenagers in a high school. Council member Bobby Lindamood asked what information is needed to give to the school when they reach out to the schools. Manager Dowell stated the consultants and a City of Colleyville representative would like to meet with the children to ask them what the students would like to see in their parks. Board member Rich Hendler asked what is the time frame being looked at to meet with the children. Manager Dowell stated the schedule would need to be considered to see when the consultant would be back in town. Board member Rich Hendler asked if October was being considered. Mr. Hoagland answered probably, I would need to look at the schedule. Board member Rich Hendler stated he would like to ask if the development of a recreation center is what people really want. Council Member Bobby Lindamood stated he has heard more people wanting better sidewalks and trails more than he has heard of people wanting a community center, but he has heard they want a community center as well. It has not been a big out cry, but there are people that want a community center, and they feel it anchors a community. 3. ADJOURNMENT The presentation was adjourned at 7:35 p.m. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 2nd DAY OF October, 2017. Minutes taken and prepared by: Julie Prewitt, Administrative Support Specialist