HomeMy WebLinkAboutColleyville Events Steering Committee-Minutes-09/06/2017
City of Colleyville Page 1
City of Colleyville
Colleyville Special Events
Ad Hoc Committee
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Wednesday, September 6, 2017
6:00 p.m.
Colleyville Library – 2nd Floor
110 Main Street
1. CALL TO ORDER
Chair Rich Hendler called the Colleyville Special Events Ad Hoc Committee to order
on Wednesday, September 6, 2017, at 6:06 p.m.
ROLL CALL: Chair Rich Hendler and members Laurie Crisci, Chris Putnam, Amy
Redfearn, Cheryl Searle, and Elizabeth Zeitlin; Assistant City Manager and Economic
Development Director Mark Wood, Marketing Coordinator Dustin Dangli, Library and
Recreation Director Mary Rodne, Administrative Assistant Kristi Isbell; and citizen
Julie Schurman
Absent: James Gulizia
2. APPROVAL OF MINUTES
August 2, 2017
A motion was made by Laurie Crisci and seconded by Amy Redfearn to approve the
August 2, 2017 minutes as presented. The motion was approved unanimously.
3. REGULAR AGENDA ITEMS
3a Discussion of proposed Movies in the Village
Mary Rodne provided information on the first Movies in the Village event scheduled
for November 20, 2017. Rodne stated that the vendor Blue Moon Cinema agreed to
honor our request for a back-up date of November 21, 2017 and would also play a
PowerPoint presentation, prior to the movie that could include marketing of
upcoming events. Rodne added that the movie licensing for Despicable Me 3 would
be provided through Swank Motion Pictures. Rodne provided general details of the
two agreements and stated that the estimated total cost of these agreements is
$1,364.00.
Rodne questioned, in consideration of the So Cal Tacos food truck at the event, if
we should sell popcorn at a nominal fee or provide it free of charge to attendees.
Chris Putnam, Rich Hendler, and Cheryl Searle supported the idea of a “free family
movie night” and requested the popcorn and hot chocolate should be free of charge.
Rodne provided information on the anticipated sunset time for that evening and the
committee agreed to schedule the movie to begin at 6:30 p.m.
Colleyville Special Events
Ad Hoc Committee
Agenda September 6, 2017
City of Colleyville Page 2
Searle questioned which movie would serve as a back-up to Despicable Me 3 should
it not be released on DVD in time for the event. Rodne provided information on the
most popular holiday movie titles, according to Swank Motion Pictures, and the
committee agreed to consider the movie Elf as the top back-up option.
3b Discussion of proposed Farmer's Market
Mark Wood explained that the first Farmer’s Market is tentatively scheduled for
March 2018 in order to allow time to finalize agreements, implement a joint
marketing plan with Four Seasons Markets, update property landscaping, and have
improved visibility due to progression of road construction. Wood stated that Four
Seasons Markets, has secured and would be responsible for scheduling
approximately 40 vendors. Discussion ensued regarding the desire for local
businesses to have the option to participate in the Farmer’s Market, yet still maintain
standards on types and variety of products sold. Wood explained that the City would
market jointly with Four Seasons Markets as well as through the City’s water billing,
website, and social media. Citizen Julie Schurman attended meeting in support of
the Farmer’s Market and agreed with desire to include local businesses, if possible,
and added that community involvement in this event would increase exposure to
the Village at Colleyville.
3c Discussion of proposed Fine Arts Fair
Dustin Dangli stated that Arts Council Northeast indicated interest in partnering with
this event. Dangli stated the event is tentatively scheduled for September of 2018
in order to avoid competition with other area fine arts fairs, to avoid conf lict with
current City and local support organization events, and also to provide a marketing
opportunity for Arts Council Northeast’s big November event. Discussion ensued
regarding the best date to include student involvement and school art programs.
Elizabeth Zeitlin reminded of previous discussions regarding an art contest to create
the logo that could promote the event on signage and/or t-shirts. Chris Putnam
added that City Council had been looking for opportunities to partner with GCISD.
Amy Redfearn suggested contacting the GCISD Director of Fine Arts rather than
contacting each individual art instructor. The committee agreed to pursue
September 29, 2018 as the tentative date for the first Fine Arts Fair.
3d Discussion of items for future agendas
Rodne requested discussion to revisit the proposed concert series. Putnam
requested a discussion on the feasibility of adding a parade to the current patriotic
event and the inclusion of a wine and cheese tasting at an event. Redfearn
requested information on the proposed usage of the new property purchased by the
City in front of City Hall.
Colleyville Special Events
Ad Hoc Committee
Agenda September 6, 2017
City of Colleyville Page 3
4. ADJOURNMENT
A motion was made by Cheryl Searle and seconded by Laurie Crisci to adjourn the
meeting of the Special Events Ad Hoc Committee at 7:15 p.m. The motion was
approved unanimously.
APPROVED BY A VOTE OF 4 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 4th
DAY OF October, 2017.
Minutes taken and prepared by:
Kristi Isbell
Administrative Assistant