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HomeMy WebLinkAboutCity Council-Agenda Packets-10/17/2017 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, October 17, 2017 WORKSESSION 5:00 PM EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER WS-1 Discussion of a Colleyville Community Garden WS-2 Discussion and update of the Bedford Road retaining wall WS-3 Update on the City website WS-4 Discussion of the Drainage Master Plan WS-5 Discussion of dates for establishing a joint City Council and Planning and Zoning Worksession and a joint City Council and Parks and Recreation Advisory Board Worksession (January 2018) WS-6 Discussion of the October 17, 2017, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities - Glade Road Project Phase 1B and 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Agenda October 17, 2017 City of Colleyville Page 2 REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Garrison Polsgrove, Compass Christian Church PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4191 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Proclamation in recognition of the Colleyville Bahai Community Bicentenary of Bahaullah Celebration, October 22, 2017 - Mayor Richard Newton and Bahai Community Members In recognition of Colleyville’s Featured Business of the Month – Loveria Caffe, 5615 Colleyville Boulevard, Suite 410 – Mayor Richard Newton and Assistant City Manager Mark Wood 4. ITEMS FOR DISCUSSION - NOT FOR PUBLIC HEARING Discussion and overview of the Local Road Maintenance Program 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-17-2032 Consideration of a zoning change from the R-20 Single Family Residential zoning district to the CPO Professional Office zoning district on Lot 24, Block 2, of the Fair Way Addition, located at 8308 Precinct Line Road, Case ZC17-015 5b Ordinance O-17-2033 Consideration of a zoning change from the CC-1 Village Retail zoning district to the CC-2 Shopping Center zoning district on Tract 2C03, Abstract 206, in the BBB & C RY Survey, located at 4917 Colleyville Boulevard, Case ZC17-016 City Council Agenda October 17, 2017 City of Colleyville Page 3 6. RESOLUTION(S): READING AND PUBLIC HEARING 6a Resolution R-17-4192 Approval to order a 2018 Ford Road Rescue Type 1 Ultramedic ambulance from Siddons-Martin Emergency Group, utilizing pricing through the Houston-Galveston Area Council of Governments (HGAC), in an amount not to exceed $356,459, and authorize the city manager to execute the purchase order 6b Resolution R-17-4193 Approval of the disposal of surplus, damaged, worn and outdated library books, audiovisual items, DVDs and CDs, and non-book materials, learning games, and puzzles 6c Resolution R-17-4194 A resolution appointing Councilmembers to the Colleyville Economic Development Corporation (CEDC) Board of Directors 6d Resolution R-17-4195 A resolution nominating a candidate to the Tarrant Appraisal District (TAD) Board of Directors 7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 8. REPORTS Parks and Recreation Advisory Board Minutes - July 10, 2017 Parks and Recreation Advisory Board Minutes - September 13, 2017 Monthly Financial Report - September 2017 9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR OCTOBER 17, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17- 4196 10. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, October 6, 2017 by 5:00 p.m. Christine Loven, TRMC City Secretary City Council Agenda October 17, 2017 City of Colleyville Page 4 A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-1 Agenda Date 10/17/2017 Type Presentation and Discussion Department City Secretary Title Discussion of a Colleyville Community Garden Strategic Plan 1.4 Communicate thoroughly and strategically Explanation Representatives of the Colleyville Community Garden will provide a presentation on the organization and be available to answer questions of the City Council. The presentation was not provided to the City prior to the distribution of this agenda packet, however, it will be provided prior to the City Council Meeting. Attachments CCG Mission The Colleyville Community Garden will be a place for education, inspiration, relaxation, and conversation. Our goal is to provide a EXCEPTIONAL place for members of our community to grow organic foods successfully because of the gardening environment we will create. The garden will be a community builder. We will provide opportunities for individuals and groups to learn about gardening, volunteer their time while getting to know others in our community. Someone who: -does not have the space for a garden -travels and can’t keep up on watering -doesn’t want to mess up their beautiful grass. -is a fireman and works nearby. -is elderly or handicapped and needs raised beds. -wants to produce healthy food to donate to those in need -wants to learn from others. -wants to show off their gardening skills -wants to help teach others -wants to garden in a community environment with friends all around who share the passion Who would want to rent a plot? ✤ Whole Foods ✤ Marshall Grain ✤ Alta Vista Nursery ✤ Ace Hardware ✤ Alpine Materials Community partners that are already interested in helping with the garden: McPherson Park is an ideal location! Watering the Garden ✤City to pay for water and treat the community garden like a park ✤Spicket with hose at end of each row for plot renters. ✤Use existing cistern at McPherson Park for rainwater collection Garden Plans Later 7 Fruit Trees - (Would like at least one fig and one apple). 33 short hoses for watering individual plots. Gardening Tools CCG Materials List  This is our materials list as determined by Head Master Gardener, Steve Chaney. For Big Dig Day Stones – 2810 (if using Windsor Stone beds) or Cedar Boards — 3168 linear ft and 660 linear feet of 4 x4 cedar posts. Soil – 132 cubic yards (Prefer Organic Dairy Mix) Mulch for rows within the fence – 593 cubic yards Cattle Panels – 20 minimum Benches – 4 minimum Arbors – 1 big and 2 small Fence – 360 linear feet Crushed Granite Suggested Fencing Garden Costs ✤Per Dotty Woodson: •$1,500-$4,000 to get started •$400/year for expenses ✤We will have a better idea of needed funding when we see how much material will be donated. ✤We will charge plot renters $40/plot/year x 33 plots = $1,320 per year for maintenance expenses including organic fertilizer, organic weed control products, etc. ✤Our membership will vote on the adopt a plot fee amount. ✤North Richland Hills started at $25/plot and now they charge $40 ✤ $40/year for Colleyville residents ✤ $50 for non residents ✤ Colleyville residents will be given priority ✤ Adopt a Plot renters will vote each year on adopt a plot rental amount. ✤Some plots will be raised to accommodate the elderly Garden Plots Here the gardener can grow whatever they choose in an organic environment. Garden Details Members will be able to rent one of 33 plots for a nominal annual fee. A group can go in together on a single plot with friends and family to share the experience with a minimal obligation. ✤ Growing Grapes ✤ Raised Gardens ✤ Composting ✤ Worm Composting ✤ Compost Gardening ✤ Wine Making ✤ Gardening With Children ✤ Wildflower Gardening Garden Classes We May Offer ✤ Butterfly Gardens ✤ Container Gardening ✤ Keyhole Gardening ✤ Canning ✤ Dehydrating ✤ Raising Chickens ✤ Bee Keeping ✤ Flower Arranging -The Dirt Doctor, Howard Garrett is interested in helping. -The Tarrant County Master Gardeners -Whole Foods -Texas A and M to consider a tree giveaway We plan to invite: -Members of each non profit organization in Colleyville. -HOA presidents and homeowners with extra focus on neighborhoods with zero lot lines. -School to put the word out to students who may need community service hours. -Local boy scout and girl scout troops. -Local churches. Big Dig Date Support Future Plans ✤Expand to more garden plots as the need arises ✤Greenhouse ✤Demonstration gardens on conservation ✤Butterfly Garden ✤Beehive The Colleyville Community Garden is an all volunteer, non profit community organization -CCG is incorporated as a non profit entity. -We have a non profit EIN. -We are applying for a 401c3 so that we can accept donations from our community -We will work within the confines of the city, but as a non- profit organization; we will be able to sustain ourselves financially through the generosity of community support. (Typically, Community Garden Projects are initiated by city council members. The biggest obstacle is finding citizens who want to take on management and organization. We are fortunate to have a strong citizen leadership team in place.) Our executive board consists of an amazing group of community organizers with a great deal of experience, energy and creativity. President: Vice President-Fundraising/Volunteers: Vice President-Garden Coordinator: Treasurer: Parliamentarian: Natalie Genco Nancy Cook Pam Buie Christina Stojakovich Mary Ramatowski Thank you to our Advisors ✤Diane Spradling, founder of the N. Richland Hills Community Garden ✤Steve Chaney, Tarrant County Master Gardeners ✤Harold Annis, Tarrant County Master Gardener and has established multiple school gardens in GCISD ✤Dotty Woodson, Texas Agrilife Specialist. Dotty has helped established hundreds of community gardens throughout Texas. ✤Howard Garrett, The Dirt Doctor ✤Heather Dowell, City of Colleyville Parks Manager. (Heather established the Community Garden for the City of Arlington at UT Arlington and has a wealth of knowledge.) Thank you for your support of this worthy project that will bring great good to our city! City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-2 Agenda Date 10/17/2017 Type Worksession Department Public Works Title Discussion and update of the Bedford Road retaining wall Strategic Plan 1.4 Communicate thoroughly and strategically Explanation Staff will present an update and lead a discussion on the Bedford Road Retaining Wall Project. At the conclusion of the discussion staff will be seeking guidance from the City Council if the City would like to pursue an alternate coloring to the textured concrete wall. Staff has contacted multiple vendors that provide this type of service and depending on the specifications of the requested coloring, the cost will vary between $20,000 to $40,000. If direction is provided to move forward with the coloring of the textured concrete wall, the next steps will be: Select a color scheme and develop the specifications for the work Solicit multiple quotes for the work Select a contractor and execute a contract Perform the work (estimated 2 week process) Attachments 1.Bedford Road Retaining Wall Presentation Be d f o r d R o a d R e t a i n i n g Wa l l U p d a t e Ci t y C o u n c i l M e e t i n g Oc t o b e r 1 7 , 2 0 1 7 • To p r o v i d e t h e C i t y C o u n c i l wi t h a n u p d a t e o n t h e Be d f o r d R o a d R e t a i n i n g Wa l l p r o j e c t a n d s e e k di r e c t i o n f r o m t h e C i t y Co u n c i l i f t h e C i t y w o u l d li k e t o p u r s u e a n a l t e r n a t e co l o r i n g t o t h e t e x t u r e d co n c r e t e w a l l Ob j e c t i v e • Be d f o r d R o a d R e t a i n i n g W a l l h a s b e e n c o m p l e t e d • St a r t e d i n A p r i l 2 0 1 7 a n d c o m p l e t e d i n O c t o b e r 2 0 1 7 • To t a l c o s t o f t h e w a l l w a s $ 1 , 0 6 4 , 7 3 6 Pr o j e c t U p d a t e • Co s t i s d e p e n d e n t o n n u m b e r o f c o l o r s ( $ 2 0 , 0 0 0 t o $ 4 0 , 0 0 0 de p e n d i n g o n t h e d e s i r e d s p e c i f i c a t i o n s ) • Th e d u r a t i o n o f t h e a p p l i c a t i o n i s e s t i m a t e d a t a c o u p l e w e e k s Wa l l C o l o r i n g Sa m p l e s ( V e n d o r A ) Sa m p l e s ( V e n d o r B ) Ap p l i c a t i o n Su r r o u n d i n g A r e a s • If p u r s u e d , t h e n e x t s t e p s w i l l b e : • Se l e c t a c o l o r s c h e m e a n d d e v e l o p t h e s p e c i f i c a t i o n s f o r th e w o r k • So l i c i t m u l t i p l e q u o t e s f o r t h e w o r k • Se l e c t a c o n t r a c t o r a n d e x e c u t e a c o n t r a c t • Pe r f o r m t h e c o l o r i n g o f t h e w a l l Ne x t S t e p s Qu e s t i o n s a n d Di s c u s s i o n City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-3 Agenda Date 10/17/2017 Type Worksession Department Communications and Marketing Title Update on the City website Strategic Plan 1.3 Assure convenient access to public information 1.4 Communicate thoroughly and strategically Explanation Staff is in the process of working with Vision Internet to redesign the City’s website, colleyville.com. This item will provide the City Council the opportunity to review the new design and provide feedback. Attachments City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-4 Agenda Date 10/17/2017 Type Worksession Department Public Works Title Discussion of the Drainage Master Plan Strategic Plan 1.1 Actively involve and engage stakeholders 3.3 Mitigate stormwater runoff and flooding risks Explanation Staff will provide a presentation in order to facilitate a discussion on the Drainage Master Plan. The purpose of this presentation and discussion is to advise the City Council of the importance of a new Drainage Master Plan while facilitating a discussion that will better define the scope of the project. The presentation will include: Drainage Master Plan Overview What is not included with the development of the Drainage Master Plan Identified Drainage Needs Proposed Scope Next Steps Attachments 1.2018 Drainage Master Plan Presentation 2018 Drainage Master Plan City Council Meeting October 17, 2017 •The purpose of this presentation and discussion is to advise the City Council of the importance of a new Drainage Master Plan while facilitating a discussion that will better define the scope of the project Objective Drainage Master Plan A citywide Drainage Master Plan is an important tool in the operation of the Drainage Utility. The master plan: •Promotes equitable, acceptable, and legal measures for floodplain and stormwater management •Provides a comprehensive, citywide drainage inventory and assessment •Identifies and prioritizes the needed improvements for small, medium, and large projects •Provides a systematic and financially sound strategy for establishing short term goals for constructing smaller projects and a long range plan for larger, more complex projects •Includes public outreach and community input •Can identify potential funding opportunities •Results in a planning document that will provide a roadmap for future drainage improvement projects The original Storm Drainage Master Plan was performed in 1992. The plan focused on the following: •Big Bear Creek •Little Bear Creek •Little Bear Tributary 1 •Little Bear Tributary 2 Drainage Master Plan •White Chapel Creek •Jewel Creek •Pecan Creek •Brown Trail Creek •Pleasant Run Creek •Meadow Creek •Bransford Creek •Bluebonnet Creek •Jackson Creek In 2000, additional creeks and tributaries were evaluated including: •Engineering plans for the specific improvement projects •Actual construction of drainage infrastructure •Solutions to all drainage concerns identified •Identifying the funding necessary to address the identified drainage concerns •Additional hydrology and hydraulics studies What does this NOT include Known Concerns ErosionFlooding Low Water Crossing Low Water Crossings •Develop future capital improvements for drainage concerns. Includes channel improvements, bridge/culvert improvements, and cost estimates for implementation •Citywide CIP prioritization criteria specific to City of Colleyville. Develop a multi- year CIP plan for improvements for future years •Strategic neighborhood drainage studies •Low water crossing evaluations and flood alert system that includes rainfall gauges, level monitoring, and high water warnings at low water crossings •Erosion hazards assessment with conceptual stream stabilization measures •New development opportunities, drainage criteria, and ordinance review and update including MS4 Requirement (post construction ordinance) •Evaluation of possible drainage project funding Proposed Scope •Work with the consultant to develop a scope that meets the needs of the community •Present the contract for City Council consideration •Initiate the process of developing the 2018 Drainage Master Plan (8 (+/-)(+/-) month process) Next Steps Questions and Discussion City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-5 Agenda Date 10/17/2017 Type Worksession Department City Secretary Title Discussion of dates for establishing a joint City Council and Planning and Zoning Worksession and a joint City Council and Parks and Recreation Advisory Board Worksession (January 2018) Strategic Plan 1.4 Communicate thoroughly and strategically 4.3 Adopt best-practice planning and development processes Explanation At the September City Council Priority Setting Workshop, the City Council discussed conducting a joint City Council and Planning and Zoning Worksession to discuss the planning and zoning processes to improve effectiveness. Staff would also like the City Council to meet jointly with the Parks and Recreation Advisory Board in January 2018, to receive and discuss the preliminary Parks Master Plan. This item provides for consideration of dates to conduct both worksessions. On receiving direction from City Council, staff will move forward with scheduling both. Attachments City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number WS-6 Agenda Date 10/17/2017 Type Worksession Department City Secretary Title Discussion of the October 17, 2017, City Council regular agenda items City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 1 Agenda Date 10/17/2017 Type Executive Session Department City Secretary Title Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities - Glade Road Project Phase 1B and 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Attachments RESOLUTION R-17-4191 A RESOLUTION APPROVING COUNCIL ACTION REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL MEETING OF OCTOBER 17, 2017 WHEREAS,following discussion in Executive Session, and in full accordance with the requirements of the Open Meetings Act, the City Council determines that the following action is in the best interests of the health, safety and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS THE 17 TH DAY OF OCTOBER 2017. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 3, Kathy Wheat Place 4, George Dodson Place 5, Nancy Coplen Place 6, Mike Taylor ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3 Agenda Date 10/17/2017 Type Announcements, Proclamations, and Presentations Department City Secretary Title Proclamation in recognition of the Colleyville Bahai Community Bicentenary of Bahaullah Celebration, October 22, 2017 - Mayor Richard Newton and Bahai Community Members In recognition of Colleyville’s Featured Business of the Month – Loveria Caffe, 5615 Colleyville Boulevard, Suite 410 – Mayor Richard Newton and Assistant City Manager Mark Wood Attachments 1.Proclamation in recognition of the October 22, 2017 Bicentenary of Bahaullah City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4 Agenda Date 10/17/2017 Type Presentation and Discussion Department Public Works Title Discussion and overview of the Local Road Maintenance Program Explanation At the recent September 19, 2017 City Council Meeting, staff presented and led a discussion regarding the City of Colleyville Street Network. During that presentation an update on the condition of the City street network based on the recently completed 2017 Pavement Condition Assessment was provided. As a follow up to that discussion and to the 2017 Pavement Condition Assessment, staff has prepared the proposed Local Road Maintenance Program. This program helps turn the assessment and rating of the streets into a planning document that identifies street maintenance needs. During this presentation staff will: Provide an overview of the program Discuss each maintenance technique Highlight the prioritized list of identified projects Present a recommended list of projects for FY18 Discuss possible funding scenarios During the discussion and presentation, staff will receive any guidance, direction, or suggestions for the program and then incorporate them into the program. Once the program has been finalized it will be brought forward for City Council consideration, action, and possibly a 5-year CIP amendment. Following City Council action staff will move forward with the construction of the respective projects. Attachments 1.Local Road Maintenance Program Presentation 2.Draft - Local Street Maintenance Program Proposed Local Street Maintenance Program City Council Meeting October 17, 2017 •To develop a Local Street Maintenance Program that will supplement the existing 5 year CIP in order to provide the city with an effective way to re-invest and maintain one of the largest assets of the City, the street network •The guiding philosophies of this program are –The City of Colleyville desires to have no street segments that have a PCI value of 55 or below. Currently (2017) 8.58% of the street network has a PCI value of 55 or below –The Street Maintenance Program should not be a “worst first” program, but a strategic program to cost effectively maintain the entire street network Objective •Streets included in the Proposed Local Street Maintenance Program have been identified and prioritized based on various factors, including PCI, Street Classification, and Constructability –PCI or the Pavement Condition Index •This is a numerical index between 0 and 100, used to indicate the general condition of a pavement. The City of Colleyville desires to have no street segments that have a PCI value of 55 or below. Currently (2017) 8.58% of the street network has a PCI value of 55 or below –Street Classification •The classification of a street (local, collector, or arterial) directly correlates to the type of traffic that is experienced , local streets will have less traffic than a collector or arterial street. –Constructability •This is something that is taken into consideration and an example of this would be if three of four streets in a single area are all rated with a PCI below 55, it may be advantageous from a planning, construction, timing, and budget standpoint to perform maintenance on all four streets at the same time Strategy The program utilizes multiple techniques to maintain the street network, these include: –Mill and Overlay –Asphalt Overlay –Micro-Resurfacing –Base Repairs –Crack Sealing Maintenance Techniques The program utilizes multiple techniques to maintain the street network, these include: –Mill and Overlay –Asphalt Overlay –Micro-Resurfacing –Base Repairs –Crack Sealing Maintenance Techniques A maintenance technique that results in the street segment being given a new surface in its current configuration. This involves the removal of the top surface of pavement (normally two inches) and the placement of a new top layer of asphalt The program utilizes multiple techniques to maintain the street network, these include: –Mill and Overlay –Asphalt Overlay –Micro-Resurfacing –Base Repairs –Crack Sealing Maintenance Techniques An asphalt overlay is the maintenance technique that results in the street segment being given a new surface in its current configuration. This involves the placement of a new layer of asphalt atop of the existing pavement. It may be necessary to perform repairs on the street segment prior to the placement of the overlay . The program utilizes multiple techniques to maintain the street network, these include: –Mill and Overlay –Asphalt Overlay –Micro-Resurfacing –Base Repairs –Crack Sealing Maintenance Techniques A maintenance technique that is a cost effective way to address surface issues with asphalt pavement. This involves the placement of a very thin asphalt sand and oil emulsion that seals the existing pavement and slows its rate of deterioration. This should only be considered on street segments that are in good overall condition . The program utilizes multiple techniques to maintain the street network, these include: –Mill and Overlay –Asphalt Overlay –Micro-Resurfacing –Base Repairs –Crack Sealing Maintenance Techniques A maintenance technique that typically consists of repairs to the isolated areas of existing deteriorated or fatigued asphalt pavement. This is done by saw cutting the area that has failed, removal of the pavement along with the subgrade, replacement of the subgrade, and the pavement. The program utilizes multiple techniques to maintain the street network, these include: –Mill and Overlay –Asphalt Overlay –Micro-Resurfacing –Base Repairs –Crack Sealing Maintenance Techniques A maintenance technique that is used as a first defense against pavement deterioration because it offers several important benefits. Effective crack sealing keeps water from entering and weakening the base or sub-base. It helps preserve the pavement adjacent to the cracks, prevents sand, stone, and dirt from making its way into open cracks causing compressive stresses, and extends pavement life by minimizing crack growth. Mill and Overlay Projects –Twenty three (23) projects including # Streets –Estimated total cost of $1,963,252 Asphalt Overlay Projects –Nineteen (19) projects including # Streets –Estimated total cost of $721,369 Micro-Resurfacing Projects –Twelve (12) projects including # Streets –Estimated total cost of $703,289 Base Repair Projects –Six (6) projects including # Streets –Expected to be performed with in-house crews and operational funds Crack-sealing Projects –Thirty-five (35) projects including # Streets –Expected to be performed with in-house crews and operational funds Recommended Projects Recommended Projects Recommended Projects Recommended Projects Recommended Projects Recommended Projects Recommended Projects Recommended Projects •These identified projects are a long range planned approach and are not meant to be completed in a single year, but as funding is made available and the community can tolerate the construction •Staff recommends for FY18 completing the following projects: Recommended Projects Mill and Overlay Projects •Bluebonnet Drive •Stafford Drive •Estimated total cost of $243,999 Asphalt Overlay Projects •Thompson Terrace •Oak Timbers Court •Wayne Drive •Oak Knoll Drive •Bowman Drive •Estimated total cost of $243,122 Micro-Resurfacing Projects •Plymouth Hills (6 Streets) •Woodbriar Estates North (7 Streets) •Estimated total cost of $162,913 Base Repair Projects •McDonwell School Road •Cheek-Sparger Road (Heritage to Jackson) •Cheek-Sparger Road (Jackson to Bedford Road) •John McCain Road (West) Crack-sealing Projects •Apple Valley and Rustic Oaks (6 Streets) •Monticello (12 Streets) •Twelve Oaks Lane •Melanie Drive •Winding Trail •Connie Lane •Central Drive •Mill Creek (5 Streets) Recommended Project Total Cost Estimated at $650,000 •Work with Tarrant County to leverage their resources maximizing the amount of work that can be performed with the available funding and: 1.Allocate additional funding in the amount of $550,000 to supplement the existing $100,000 in the current operating budget to perform the recommended projects 2.Allocate a fraction of the additional funding to supplement the existing $100,000 in the current operating budget to perform a portion of the recommended projects 3.Amend the existing CIP projects and reallocate funding to complete the recommended projects 4.A combination of the above scenarios Possible Funding Scenarios •Amend the existing CIP projects and reallocate funding to complete the recommended projects –Montclair Drive •Currently in the CIP for full depth reclamation to be performed by Tarrant County crews is at an estimated expense of $330,000 •If performed as an overlay, reduction of cost of approximately $250,000, would result in a visually similar end product with a shorter expected lifespan. –Pleasant Run Road (John McCain Road to Northern City Limits) •Currently in the CIP for full depth reclamation at an estimated expense of $450,000 •If performed as an overlay, reduction of cost of approximately $340,000, would result in a visually similar end product with a shorter expected lifespan. Possible Funding Scenarios The next steps for this program are to: –Receive City Council concurrence with the project recommendations –Receive City Council direction on desired funding options –Finalize the program and amend the current 5-year CIP (if needed). –Prepare bid documents for each of the projects that will require contactor assistance –Any contracts over $50,000 will be brought back for City Council consideration Next Steps Questions and Discussion LOCAL STREET MAINTENANCE PROGRAM 2018 Proposed Program DR A F T Contents Local Street Maintenance Program ................................................................................................ 2 Mill and Overlay ............................................................................................................................ 2 Asphalt Overlay ............................................................................................................................. 3 Micro-Resurfacing ........................................................................................................................ 3 Base Repairs .................................................................................................................................. 4 Crack Sealing ................................................................................................................................. 4 Street Evaluation .......................................................................................................................... 5 Findings and Results ..................................................................................................................... 5 Exhibit A. Prioritized Project Listing by Maintenance Technique ................................................ 8 Exhibit B. Map of Identified Projects – All Identified Projects ...................................................27 Exhibit C. Map of Identified Projects – Mill and Overlay ............................................................28 Exhibit D. Map of Identified Projects –Asphalt Overlay .............................................................29 Exhibit E. Map of Identified Projects – Micro-Resurfacing .........................................................30 Exhibit F. Map of Identified Projects – Base Repair ...................................................................31 Exhibit G. Map of Identified Projects – Crack Seal .....................................................................32 1 DR A F T Figure 2: Asphalt Placement Local Street Maintenance Program The current 5 year Capital Improvement Program (CIP) and the proposed Local Street Maintenance Program will provide the city with an effective way to re-invest and maintain one of the largest assets of the city, the street network. While the 5 year CIP focuses on the reconstruction and large scale maintenance projects, it is important not to lose sight of the regular and small maintenance that must be performed to protect the street network. Both the CIP and the Local Street Maintenance Program will serve to protect the public investment on all public streets, thoroughfares, and public ways. A proactive Local Street Maintenance Program is established as a cost effective means to maximize the life of the street infrastructure. An evaluation of the street network has been implemented which helps in identifying how to effectively use available funding for maintenance and construction. The proposed Local Street Maintenance Program consists of multiple techniques including mill and overlay, asphalt overlay, micro-resurfacing, base repairs (patching), and crack sealing of public streets in order to preserve and extend the life of the pavement. In- house crews can perform base repairs and crack-sealing functions while contractors are used to complete mill and overlays, asphalt overlays, and micro-resurfacing projects. Mill and Overlay (Estimated Cost of $19 per SY) Mill and overlay is the maintenance technique that results in the street segment being given a new surface in its current configuration. This involves the removal of the top surface of pavement (normally two inches) and the placement of a new top layer of pavement to level and waterproof the roadway. Figure 1: Milling 2 DR A F T Asphalt Overlay (Estimated Cost of $11 per SY) An asphalt overlay is the maintenance technique that results in the street segment being given a new surface in its current configuration. This involves the placement a new layer of asphalt atop of the existing pavement in order to level and waterproof the roadway. It may necessary to perform repairs on the street segment prior to the placement of the overlay. Figure 3: Asphalt Driveway Micro-Resurfacing (Estimated Cost of $3.50 per SY) Micro-resurfacing is a cost effective way to address surface issues with asphalt pavement. This involves the placement of a very thin asphalt sand and oil emulsion that seals the existing pavement and slows its rate of deterioration. This is most effective on street segments that are in good overall condition. Figure 4: Application of Micro-Resurface 3 DR A F T Base Repairs Base repairs (asphalt patching) typically consists of repairs to the isolated areas of existing deteriorated or fatigued asphalt pavement. This is done by saw cutting the area that has failed, removal of the pavement along with the subgrade, replacement of the subgrade, and the pavement. Figure 5: Asphalt Base Repairs Crack Sealing Crack sealing is used as a first defense against pavement deterioration because it offers several important benefits. Effective crack sealing keeps water from entering and weakening the base or sub-base. It helps preserve the pavement adjacent to the cracks, prevents sand, stone, and dirt from making its way into open cracks causing compressive stresses, and extends pavement life by minimizing crack growth. Figure 6: Application of Crack Sealing 4 DR A F T Street Evaluation The PCI (Pavement Condition Index) rating is one tool used in prioritizing streets for preservation, rehabilitation, or reconstruction projects. Other factors considered in project selection include: street classification, constructability, utility condition, traffic volume and safety, neighborhood grouping for efficiency, locations of other street projects to maximize economic efficiency, and funding availability. PCI, a numerical index between 0 and 100, is used to indicate the general condition of pavement. The lower the PCI indicates poor condition of the street and the worse off the ride quality. The desired goal of The City of Colleyville is to ensure all street segments have a PCI value above 55. Currently (2017) 8.58% of the street network has a PCI value of 55 or below. A PCI assessment should be performed periodically in order to assess the effectiveness of the Local Street Maintenance Program in achieving the goal of all street segments having a PCI value above 55. Street Classification is an important consideration. The classification of a street (local, collector, or arterial) directly correlates to the traffic volume experienced, local streets will have less traffic than a collector or arterial street. A maintenance project on a higher classified street will serve more motorists. Constructability is also taken into consideration and an example of this would be if 3 streets in single area are all rate with a PCI below 55, it is advantageous from a planning, construction, timing, and budget standpoint to do those streets as a single project. Additional considerations are utility condition, neighborhood grouping, and other planned street projects. These considerations ensure we maximize economic efficiency as well as limiting the disruption to motorists in the area. The proposed Local Street Maintenance Program should be revisited and projects reprioritized annually. The process should include a visual inspection of each street in the city to confirm or adjust the prioritization of the projects included in the Preventive Street Maintenance Program. The total of projects performed is dependent upon the amount of funding available for the program. Findings and Results With the establishment of the Local Street Maintenance Program, projects and associated maintenance technics are identified and prioritized. The execution of these identified projects in a systematic manner benefits the overall condition of the street networks and helps to maximize of the effective use of the limited resources available to the City. Based upon the PCI and other prioritization factors the following proposed projects have been identified. 5 DR A F T Mill and Overlay o Fifteen (15) projects o Twenty three (23) streets o Estimated total cost of $1,963,252 o Prioritized list of project included as Exhibit C Asphalt Overlay o Twelve (12) projects o Nineteen (19) streets o Estimated total cost of $721,369 o Prioritized list of project included as Exhibit D Micro-Resurfacing o Twelve (12) projects o Sixty-two (62) streets o Estimated total cost of $703,289 o Prioritized list of project included as Exhibit E Base Repair o Six (6) projects o Five (5) streets o Expected to be performed with in-house crews and operational funds o Prioritized list of project included as Exhibit F Crack-sealing o Thirty-five (35) projects o Eighty-two (82) streets o Expected to be performed with in-house crews and operational funds o Prioritized list of project included as Exhibit G 6 DR A F T Exhibit A. Prioritized Project Listing by Maintenance Technique Exhibit B. Map of Identified Projects – All Identified Projects Exhibit C. Map of Identified Projects – Mill and Overlay Exhibit D. Map of Identified Projects –Asphalt Overlay Exhibit E. Map of Identified Projects – Micro-Resurfacing Exhibit F. Map of Identified Projects – Base Repair Exhibit G. Map of Identified Projects – Crack Seal 7 DR A F T Mi l l   a n d   O v e r l a y PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t BL U E B O N N E T   D R $1 3 1 , 7 6 5 24 8 5 2 , 8 3 7 2 2 6 , 9 3 5 AC Bl u e b o n n e t   D r i v e 1 S TA F F O R D   D R $1 1 2 , 2 3 4 36 3 6 2 , 3 4 6 2 2 5 , 7 3 5 AC St a f f o r d   D r i v e 2 MA N N I N G   D R $1 0 9 , 1 3 6 47 4 7 2 , 3 5 0 2 2 5 , 7 4 4 AC Ma n n i n g   D r i v e 3 WH I T E   D R $6 3 , 1 1 8 36 6 0 1 , 4 9 5 2 0 3 , 3 2 2 AC Wh i t e / B r a n s f o r d / V a n   O a k s 4 BR A N S F O R D   R D $3 4 , 3 7 1 69 6 9 8 1 4 2 0 1 , 8 0 9 AC Wh i t e / B r a n s f o r d / V a n   O a k s 5 VA N   O A K S   D R $4 0 , 1 2 8 34 7 4 1 , 1 8 8 1 6 2 , 1 1 2 AC Wh i t e / B r a n s f o r d / V a n   O a k s 6 TI M B E R L I N E   D R   S $1 8 6 , 7 1 3 62 7 3 2 , 9 4 8 3 0 9 , 8 2 7 AC Hi g h l a n d   A c r e s 7 TI M B E R L I N E   D R   N $1 8 3 , 9 7 7 34 7 0 2 , 9 0 5 3 0 9 , 6 8 3 AC Hi g h l a n d   A c r e s 7 CO O K S   L N $1 7 , 0 8 1 53 5 3 5 7 8 1 4 8 9 9 AC Co o k s / W a l l e r   L n 8 WA L L E R   L N $3 5 , 5 3 0 47 4 7 7 6 5 2 2 1 , 8 7 0 AC Co o k s / W a l l e r   L n 9 J IM   M I T C H E L L   T R L   E $1 5 6 , 4 0 8 44 4 4 2 , 6 4 6 2 8 8 , 2 3 2 AC Sa n d   O a k   A c r e s 10 J IM   M I T C H E L L   T R L   W $1 5 6 , 3 5 1 66 6 6 2 , 6 4 5 2 8 8 , 2 2 9 AC Sa n d   O a k   A c r e s 10 Ex h i b i t A Pr i o r i t i z e d P r o j e c t L i s t 8 DRAFT Mi l l   a n d   O v e r l a y PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t PO N D E R O S A   S T $6 8 , 9 7 0 44 8 9 1 , 0 8 9 3 0 3 , 6 3 0 AC Po n d e r o s a   S t r e e t 11 PA R K   C T $5 7 , 2 8 5 61 6 1 5 3 2 5 1 3 , 0 1 5 AC Pe c a n   P a r k   E s t a t e s 12 HA R D A G E   L N $1 5 4 , 4 3 2 63 6 3 2 , 0 3 2 3 6 8 , 1 2 8 AC Ha r d a g e   L a n e 13 RO N N A   C T $2 7 , 5 5 0 66 6 6 2 6 1 5 0 1 , 4 5 0 AC Pe c a n   P a r k   E s t a t e s 14 GR E E N   W A Y   C T $1 8 , 5 2 5 47 4 7 3 2 5 2 7 9 7 5 AC Ta r a 15 CR E S T   C T $2 2 , 5 1 5 53 5 3 3 8 1 2 8 1 , 1 8 5 AC Ta r a 16 BU T L E R   C T $2 7 , 6 6 4 65 6 5 5 0 4 2 6 1 , 4 5 6 AC Ta r a 17 PL A N T A T I O N   D R   S $1 4 , 0 0 3 66 6 6 8 5 7 8 7 3 7 AC Ta r a 18 CO P P E R W O O D   C T $2 9 , 7 9 2 69 6 9 5 0 4 2 8 1 , 5 6 8 AC Ta r a 19 S AV A N N A H   C T $1 3 , 6 2 3 69 6 9 2 3 9 2 7 7 1 7 AC Ta r a 20 RO S S   D O W N S   D R $7 5 , 4 1 1 60 6 0 9 4 0 3 8 3 , 9 6 9 AC Ro s s   D o w n s   D r i v e 21 BI L L   S I M M O N S   R D $1 0 6 , 8 1 8 68 6 8 2 , 5 3 0 2 0 5 , 6 2 2 AC Bi l l   S i m m o n s   R o a d 22 9 DRAFT Mi l l   a n d   O v e r l a y PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t PA T T E R S O N   L N $1 1 9 , 8 5 2 67 7 2 3 , 1 5 4 1 8 6 , 3 0 8 AC Pa t t e r s o n   L a n e 23 To t a l   P r o j e c t e d   C o s t   b y   T e c h n i q u e $1 , 9 6 3 , 2 5 2 10 DRAFT Ov e r l a y PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t TH O M P S O N   T E R $6 5 , 7 5 8 29 2 9 1 , 3 4 5 4 0 5 , 9 7 8 AC Th o m p s o n   T e r r a c e 1 OA K   T I M B E R S   C T $4 3 , 8 5 7 35 3 8 1 , 1 9 6 3 0 3 , 9 8 7 AC Oa k   T i m b e r s   C o u r t 2 WA Y N E   D R $4 0 , 6 8 9 41 4 1 1 , 3 8 7 2 4 3 , 6 9 9 AC Wa y n e   D r i v e 3 OA K   K N O L L   D R $7 0 , 0 3 7 35 5 5 2 , 2 9 2 2 5 6 , 3 6 7 AC St a f f o r d   H e i g h t s 4 BO W M A N   D R $2 2 , 7 8 1 42 4 2 9 3 2 2 0 2 , 0 7 1 AC St a f f o r d   H e i g h t s 5 CU R T I S   R D $3 4 , 7 8 2 51 5 1 1 , 5 8 1 1 8 3 , 1 6 2 AC Fa i r   W a y 6 HE R B E R T   R D $3 8 , 7 2 0 59 5 9 1 , 5 8 4 2 0 3 , 5 2 0 AC Fa i r   W a y 7 BE H R E N S   C T $3 6 , 6 4 1 56 5 6 1 , 5 7 8 1 9 3 , 3 3 1 AC Be h r e n s   R o a d 8 BE H R E N S   R D $4 8 , 2 5 7 57 6 8 1 , 9 7 4 2 0 4 , 3 8 7 AC Be h r e n s   R o a d 9 BE V E R L Y   D R $5 2 , 8 7 7 47 5 9 2 , 1 6 3 2 0 4 , 8 0 7 AC Pl e a s a n t   O a k s 10 LE T A   L N $4 0 , 4 0 3 66 7 5 1 , 6 5 3 2 0 3 , 6 7 3 AC Pl e a s a n t   O a k s 11 S UE L L E N   C I R $2 2 , 5 2 8 70 7 0 3 8 4 4 8 2 , 0 4 8 AC Pl e a s a n t   O a k s 12 11 DRAFT Ov e r l a y PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t A CU F F   L N $2 8 , 3 2 5 61 6 1 9 2 7 2 5 2 , 5 7 5 AC An d y   F e l p s 13 FE L P S   D R $4 1 , 2 1 7 66 6 7 1 , 6 8 6 2 0 3 , 7 4 7 AC An d y   F e l p s 14 LL O Y D   C I R $2 9 , 1 3 9 61 6 1 9 1 7 2 6 2 , 6 4 9 AC Ll o y d   C i r c l e 15 CH E R R Y   L N $3 0 , 8 4 4 63 7 2 1 , 2 6 2 2 0 2 , 8 0 4 AC Co m m u n i t y   H o m e 16 RO S E   S T $2 7 , 9 0 7 75 7 5 1 , 0 3 8 2 2 2 , 5 3 7 AC Co m m u n i t y   H o m e 17 MA R A N A T H A   C T $2 8 , 5 3 4 69 6 9 4 4 9 5 2 2 , 5 9 4 AC Ma r a n a t h a   C o u r t 18 BO G A R T   D R $1 8 , 0 7 3 67 6 7 6 1 6 2 4 1 , 6 4 3 AC Bo g a r t   D r i v e 19 To t a l   P r o j e c t e d   C o s t   b y   T e c h n i q u e $7 2 1 , 3 6 9 12 DRAFT Mi c r o   S l u r r y PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t DO R S E T   D R $5 , 7 9 6 71 7 1 7 4 5 2 0 1 , 6 5 6 AC Pl y m o u t h   H i l l s 1 DU R H A M   D R $5 , 9 3 6 47 5 7 7 2 7 2 1 1 , 6 9 6 AC Pl y m o u t h   H i l l s 1 WA R W I C K   A V E $8 , 5 1 2 63 6 3 9 1 2 2 4 2 , 4 3 2 AC Pl y m o u t h   H i l l s 1 YO R K   D R $8 , 7 2 9 34 8 3 1 , 0 6 9 2 1 2 , 4 9 4 AC Pl y m o u t h   H i l l s 1 CH E S H I R E   D R $1 5 , 3 1 6 42 5 6 1 , 9 6 9 2 0 4 , 3 7 6 AC Pl y m o u t h   H i l l s 1 DE V O N   D R $5 , 5 2 3 68 6 8 7 1 0 2 0 1 , 5 7 8 AC Pl y m o u t h   H i l l s 1 S WE E T B R I A R   L N $6 , 3 1 1 48 4 8 5 4 1 3 0 1 , 8 0 3 AC Wo o d b r i a r   E s t a t e s   N 2 BR I A R C L I F F   L N $1 5 , 5 8 2 84 8 4 7 5 6 5 3 4 , 4 5 2 AC Wo o d b r i a r   E s t a t e s   N 2 BR I A R H A V E N   L N $2 0 , 2 0 6 76 9 7 1 , 7 3 2 3 0 5 , 7 7 3 AC Wo o d b r i a r   E s t a t e s   N 2 GR E E N B R I A R   C T $6 , 3 1 4 84 8 4 5 6 0 2 9 1 , 8 0 4 AC Wo o d b r i a r   E s t a t e s   N 2 GR E E N B R I A R   L N $3 2 , 7 6 0 75 9 4 2 , 3 4 0 3 6 9 , 3 6 0 PC C Wo o d b r i a r   E s t a t e s   N 2 RO S E B R I A R   L N $6 , 4 6 5 72 7 2 5 5 4 3 0 1 , 8 4 7 AC Wo o d b r i a r   E s t a t e s   N 2 13 DRAFT Mi c r o   S l u r r y PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t OA K B R I A R   L N $2 5 , 4 6 3 82 9 7 1 , 9 8 4 3 3 7 , 2 7 5 AC Wo o d b r i a r   E s t a t e s   N 2 BR I A R B R O O K   C T $3 , 9 5 9 76 7 6 1 9 2 5 3 1 , 1 3 1 AC Wo o d b r i a r   E s t a t e s   S 3 FA L C O N   C T $9 , 5 8 3 79 7 9 4 6 5 5 3 2 , 7 3 8 AC Wo o d b r i a r   E s t a t e s   S 3 OA K B R I A R   L N $1 4 , 5 9 9 86 9 7 1 , 1 7 3 3 2 4 , 1 7 1 AC Wo o d b r i a r   E s t a t e s   S 3 RA V E N   C T $9 , 1 0 0 85 8 5 4 5 0 5 2 2 , 6 0 0 AC Wo o d b r i a r   E s t a t e s   S 3 WO O D B R I A R   C T $9 , 3 9 4 79 7 9 4 9 3 4 9 2 , 6 8 4 AC Wo o d b r i a r   E s t a t e s   S 3 WO O D B R I A R   L N $7 , 7 4 6 88 9 3 6 6 4 3 0 2 , 2 1 3 AC Wo o d b r i a r   E s t a t e s   S 3 CE D A R   C T $1 2 , 7 1 9 88 8 8 1 , 8 1 7 1 8 3 , 6 3 4 AC Oa k   K n o l l   N 4 J O  W I L L   S T $2 0 , 4 0 5 61 9 8 1 , 7 4 9 3 0 5 , 8 3 0 AC Oa k   K n o l l   N 4 HI X   C T $8 , 9 2 5 70 7 0 4 5 9 5 0 2 , 5 5 0 AC Hi d d e n   A c r e s 5 HO L L Y   L N $2 0 , 1 3 2 64 8 1 1 , 7 8 5 2 9 5 , 7 5 2 AC Hi d d e n   A c r e s 5 MI D D L E T O N   W A Y $7 , 3 2 9 82 8 2 7 5 4 2 5 2 , 0 9 4 AC Wo o d l a n d   H i l l s   S E 6 14 DRAFT Mi c r o   S l u r r y PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t LA N G L E Y   H I L L   L N $7 , 8 0 9 58 5 8 8 0 3 2 5 2 , 2 3 1 AC Wo o d l a n d   H i l l s   S E 6 BO W D E N   H I L L   L N   N $8 , 0 4 0 77 7 7 8 2 7 2 5 2 , 2 9 7 AC Wo o d l a n d   H i l l s   S E 6 BO W D E N   H I L L   L N   E $8 , 0 7 8 67 9 8 7 4 2 2 8 2 , 3 0 8 AC Wo o d l a n d   H i l l s   S E 6 WI L T O N   W O O D S   C T $2 , 9 2 3 87 8 7 3 5 6 5 0 1 , 9 7 8 AC Wo o d l a n d   H i l l s   N W 7 EA T O N   C I R $2 4 , 5 0 4 62 7 6 1 , 9 6 9 3 2 7 , 0 0 1 AC Wo o d l a n d   H i l l s   N W 7 CU M B E R L A N D   C T $4 , 4 3 5 79 7 9 2 2 8 5 0 1 , 2 6 7 AC Wo o d l a n d   H i l l s   N W 7 CA R I S B R O O K E   C T $8 , 8 2 7 80 8 0 4 5 4 5 0 2 , 5 2 2 AC Wo o d l a n d   H i l l s   N W 7 W  P E M B R O O K E   P K W Y   W $8 , 2 3 2 78 7 8 8 1 4 2 6 2 , 3 5 2 AC Wo o d l a n d   H i l l s   N E 8 PE M B R O O K E   P K W Y   S $8 , 0 5 7 82 8 2 7 9 7 2 6 2 , 3 0 2 AC Wo o d l a n d   H i l l s   N E 8 N  P E M B R O O K E   P K W Y   N $6 , 3 3 9 79 7 9 6 2 7 2 6 1 , 8 1 1 AC Wo o d l a n d   H i l l s   N E 8 CH R I S M A C   W A Y $1 2 , 2 1 5 79 7 9 1 , 2 0 8 2 6 3 , 4 9 0 AC Wo o d l a n d   H i l l s   N E 8 LE X I N G T O N   P K W Y $1 2 , 4 8 8 74 7 9 1 , 2 3 5 2 6 3 , 5 6 8 AC Wo o d l a n d   H i l l s   N E 8 15 DRAFT Mi c r o   S l u r r y PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t GL E N   D A L E   D R $1 6 , 7 6 9 92 9 2 1 , 5 4 0 2 8 4 , 7 9 1 AC Wo o d l a n d   H i l l s   S W 9 WO O D L A N D   H E I G H T S   C I R $3 , 3 9 5 68 6 8 2 0 3 4 3 9 7 0 PC C Wo o d l a n d   H i l l s   S W 9 OX F O R D   C T $4 , 9 7 7 87 8 7 2 5 6 5 0 1 , 4 2 2 AC Wo o d l a n d   H i l l s   S W 9 BE C K L E Y   C T $4 , 7 4 6 93 9 3 2 4 4 5 0 1 , 3 5 6 AC Wo o d l a n d   H i l l s   S W 9 S CA R B O R O U G H   L N   W $2 2 , 5 5 8 78 8 6 2 , 2 3 1 2 6 6 , 4 4 5 AC Wo o d l a n d   H i l l s   S W 9 MA R T I N   P K W Y $5 4 , 7 1 6 52 8 9 3 , 2 7 2 4 3 1 5 , 6 3 3 AC Ma r t i n   P a r k w a y 10 RO D E O   D R $1 1 , 1 5 5 93 9 1 9 5 6 3 0 3 , 1 8 7 AC Sa d d l e b r o o k   S 11 HI D D E N   V A L L E Y   C T $6 , 0 2 7 87 8 7 2 8 7 5 4 1 , 7 2 2 AC Sa d d l e b r o o k   S 11 WI L C R E S T   C T $4 , 8 6 5 92 9 2 2 3 6 5 3 1 , 3 9 0 AC Sa d d l e b r o o k   S 11 S UM M E R T R E E   C T $3 , 9 8 0 74 7 4 1 9 3 5 3 1 , 1 3 7 AC Sa d d l e b r o o k   S 11 S OU T H W O O D       W $1 0 , 5 4 6 98 9 9 9 0 4 3 0 3 , 0 1 3 AC Sa d d l e b r o o k   S 11 S OU T H W O O D       E $9 , 6 9 5 98 9 8 8 3 1 3 0 2 , 7 7 0 AC Sa d d l e b r o o k   S 11 16 DRAFT Mi c r o   S l u r r y PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t S AD D L E B R O O K   D R $4 5 , 5 1 4 85 9 4 2 , 9 2 6 4 0 1 3 , 0 0 4 AC Sa d d l e b r o o k   S 11 WO O D V A L E   C T $3 , 9 4 5 95 9 5 1 3 0 7 8 1 , 1 2 7 AC Sa d d l e b r o o k   S 11 MO C K I N G B I R D   L N $1 8 , 8 9 3 62 9 7 1 , 3 8 8 3 5 5 , 3 9 8 AC Sa d d l e b r o o k   S 11 IN W O O D   D R $1 8 6 88 9 5 1 , 9 4 8 3 0 6 , 4 9 3 AC Sa d d l e b r o o k   S 11 HU N T E R S   G L E N   C T $2 , 3 9 4 83 8 3 7 7 8 0 6 8 4 AC Sa d d l e b r o o k   S 11 BR I A R   R I D G E   D R $9 , 0 4 1 87 9 4 7 7 5 3 0 2 , 5 8 3 AC Sa d d l e b r o o k   S 11 CH I M N E Y   R O C K   C T $3 , 0 1 0 91 9 1 1 4 6 5 3 8 6 0 AC Sa d d l e b r o o k   S 11 S HA D O W   R I D G E   D R $1 4 , 3 6 1 91 9 2 1 , 2 3 1 3 0 4 , 1 0 3 AC Sa d d l e b r o o k   S 11 GR E E N   M E A D O W       E $1 2 , 5 4 1 98 9 8 1 , 0 7 5 3 0 3 , 5 8 3 AC Sa d d l e b r o o k   N 12 GR E E N   M E A D O W       W $9 , 2 0 5 90 9 6 7 8 9 3 0 2 , 6 3 0 AC Sa d d l e b r o o k   N 12 NO R T H   H A V E N   D R $5 , 6 7 4 90 9 0 3 8 4 3 8 1 , 6 2 1 AC Sa d d l e b r o o k   N 12 BR O O K H O L L O W   D R $1 4 , 3 0 5 97 1 0 0 1 , 2 2 6 3 0 4 , 0 8 7 AC Sa d d l e b r o o k   N 12 17 DRAFT Mi c r o   S l u r r y PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t GR E E N   M E A D O W       N $1 2 , 0 4 0 92 9 2 1 , 0 3 2 3 0 3 , 4 4 0 AC Sa d d l e b r o o k   N 12 To t a l   P r o j e c t e d   C o s t   b y   T e c h n i q u e $7 0 3 , 2 8 9 18 DRAFT Ba s e   R e p a i r s PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t MC D O N W E L L   S C H O O L   R D   W 43 7 0 89 3 2 0 1 , 9 8 4 AC Mc D o n w e l l   S c h o o l   R d   W 1 In   H o u s e CH E E K   S P A R G E R   R D 19 6 5 3, 7 4 4 2 2 9 , 1 5 2 AC Ch e e k ‐ S p a r g e r   H e r i t a g e   t o   J a c k s o n 2 In   H o u s e CH E E K   S P A R G E R   R D 51 5 8 2, 0 4 7 2 4 5 , 4 5 9 AC Ch e e k ‐ S p a r g e r   B e d f o r d   t o   J a c k s o n 3 In   H o u s e J OH N   M C C A I N   R D 44 5 5 54 5 1 8 1 , 0 9 0 AC Jo h n   M c C a i n   W e s t 4 In   H o u s e J AC K S O N   R D 67 6 7 81 3 3 0 2 , 7 1 0 AC Ja c k s o n   R o a d 5 In   H o u s e MI D ‐ C I T I E S   B L V D 69 6 9 42 9 7 6 3 , 6 2 3 AC Mi d ‐ C i t i e s   B o u l e v a r d 6 In   H o u s e 19 DRAFT Cr a c k   S e a l PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t VA L L E Y   V I E W   D R   S 28 6 3 77 4 2 8 2 , 4 0 8 PC C Ap p l e   V a l l e y   a n d   R u s t i c   O a k s 1 In   H o u s e VA L L E Y   V I E W   D R   W 47 4 7 76 0 3 0 2 , 5 3 3 PC C Ap p l e   V a l l e y   a n d   R u s t i c   O a k s 1 In   H o u s e RU S T I C   T R L 40 6 8 2, 6 2 4 2 8 8 , 1 6 4 PC C Ap p l e   V a l l e y   a n d   R u s t i c   O a k s 1 In   H o u s e LI V E   O A K   D R 27 5 3 60 9 3 0 2 , 0 3 0 PC C Ap p l e   V a l l e y   a n d   R u s t i c   O a k s 1 In   H o u s e EL M   S T 65 8 0 1, 4 8 0 3 0 4 , 9 3 3 PC C Ap p l e   V a l l e y   a n d   R u s t i c   O a k s 1 In   H o u s e A PP L E   V A L L E Y   D R 68 6 8 41 3 3 0 1 , 3 7 7 PC C Ap p l e   V a l l e y   a n d   R u s t i c   O a k s 1 In   H o u s e MA D I S O N   S Q 53 5 3 21 5 5 5 1 , 3 1 4 PC C Mo n t i c e l l o 2 In   H o u s e TI L L M A N   H I L L   C T 58 5 8 31 3 2 0 6 9 6 PC C Mo n t i c e l l o 2 In   H o u s e CO V I N G T O N   W A Y 70 7 0 65 3 2 6 1 , 8 8 6 PC C Mo n t i c e l l o 2 In   H o u s e J EF F E R S O N   C I R 48 4 8 38 3 3 0 1 , 2 7 7 PC C Mo n t i c e l l o 2 In   H o u s e CH A R L O T T E S V I L L E   A V E 57 7 0 1, 1 3 8 2 6 3 , 2 8 8 PC C Mo n t i c e l l o 2 In   H o u s e LI N C O L N   C T 63 6 3 15 8 5 7 1 , 0 0 1 PC C Mo n t i c e l l o 2 In   H o u s e 20 DRAFT Cr a c k   S e a l PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t MO N T I C E L L O   P K W Y 49 4 9 28 4 4 0 1 , 2 6 2 PC C Mo n t i c e l l o 2 In   H o u s e LE E S B U R G   D R 69 6 9 45 7 3 0 1 , 5 2 3 PC C Mo n t i c e l l o 2 In   H o u s e VI R G I N I A   S Q 56 5 6 31 6 5 6 1 , 9 6 6 PC C Mo n t i c e l l o 2 In   H o u s e WI L L I A M S B U R G   C T 55 5 5 33 2 5 7 2 , 1 0 3 PC C Mo n t i c e l l o 2 In   H o u s e TI L L M A N   H I L L   R D 51 6 8 70 0 3 1 2 , 4 1 1 PC C Mo n t i c e l l o 2 In   H o u s e VA N   B U R E N   C T 67 6 7 27 9 5 3 1 , 6 4 3 PC C Mo n t i c e l l o 2 In   H o u s e TW E L V E   O A K S   L N 49 4 9 55 3 5 0 3 , 0 7 2 PC C Tw e l v e   O a k s   L a n e 3 In   H o u s e ME L A N I E   D R 51 5 1 39 9 4 0 1 , 7 7 3 PC C Me l a n i e   D r i v e 4 In   H o u s e WI N D I N G   T R L 49 4 9 49 9 3 0 1 , 6 6 3 PC C Wi n d i n g   T r a i l 5 In   H o u s e CO N N I E   L N 51 5 1 90 6 3 2 3 , 2 2 1 PC C Hi g h l a n d   M e a d o w s 6 In   H o u s e CE N T R A L   D R 53 5 3 59 5 4 0 2 , 6 4 4 PC C Ce n t r a l   D r i v e 7 In   H o u s e MI L L   C R E E K   D R 58 7 0 60 6 3 0 2 , 0 2 0 PC C Mi l l   C r e e k 8 In   H o u s e 21 DRAFT Cr a c k   S e a l PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t MI L L   C R O S S I N G       W 70 7 0 81 3 3 0 2 , 7 1 0 PC C Mi l l   C r e e k 8 In   H o u s e MI L L   S P R I N G S   C T 70 7 0 53 1 6 3 3 , 7 1 7 PC C Mi l l   C r e e k 8 In   H o u s e MI L L   V I E W   C T 69 6 9 19 5 5 5 1 , 1 9 2 PC C Mi l l   C r e e k 8 In   H o u s e MI L L   V I E W   D R 53 5 3 52 0 3 2 1 , 8 4 9 PC C Mi l l   C r e e k 8 In   H o u s e IN D U S T R I A L   B L V D 56 5 6 1, 2 5 0 4 2 5 , 8 3 3 PC C In d u s t r i a l   B o u l e v a r d 9 In   H o u s e MA P L E   L N 56 7 0 94 2 4 7 4 , 9 1 9 PC C Su m m e r t r e e 10 In   H o u s e CO T T O N W O O D   L N 65 6 5 58 0 3 0 1 , 9 3 3 PC C Su m m e r t r e e 10 In   H o u s e TR E E M O N T   C I R 58 5 8 58 3 3 7 2 , 3 9 7 PC C Th e   W o o d s 11 In   H o u s e TR E E M O N T   C T 56 5 6 61 4 4 7 3 , 2 0 6 PC C Th e   W o o d s 11 In   H o u s e CR O S S G A T E   C I R   S 85 8 5 57 0 3 2 2 , 0 2 7 PC C Wo o d l a n d   H i l l s   C r a c k   S e a l 12 In   H o u s e EA S T O N B U R Y   C T 60 6 0 25 2 5 6 1 , 5 6 8 PC C Wo o d l a n d   H i l l s   C r a c k   S e a l 12 In   H o u s e MA R T I N   P K W Y 56 5 6 32 0 4 6 1 , 6 3 6 PC C Wo o d l a n d   H i l l s   C r a c k   S e a l 12 In   H o u s e 22 DRAFT Cr a c k   S e a l PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t PA R K   V I E W   C T 62 6 9 54 0 4 7 2 , 8 2 0 PC C Wo o d l a n d   H i l l s   C r a c k   S e a l 12 In   H o u s e QU E E N S B U R Y   W A Y   C T 67 6 7 18 0 5 3 1 , 0 6 0 PC C Wo o d l a n d   H i l l s   C r a c k   S e a l 12 In   H o u s e CR O S S G A T E   C I R   N 69 8 0 98 8 3 2 3 , 5 1 3 PC C Wo o d l a n d   H i l l s   C r a c k   S e a l 12 In   H o u s e S UM M I T   H I L L   C T 77 7 7 18 2 5 6 1 , 1 3 2 PC C Wo o d l a n d   H i l l s   C r a c k   S e a l 12 In   H o u s e BU G L E   L N 57 5 7 35 7 3 0 1 , 1 9 0 PC C Bu g l e   L a n e 13 In   H o u s e CH A T S W O R T H   C T   E 59 5 9 36 2 3 6 1 , 4 4 8 PC C Ch a t s w o r t h   C o u r t   E 14 In   H o u s e PO N D E R O S A   S T 59 5 9 25 4 3 0 8 4 7 PC C Pe c a n   P a r k   I I 15 In   H o u s e WE S T G R O V E   L N 60 6 0 56 1 3 0 1 , 8 7 0 PC C We s t g r o v e   L a n e 16 In   H o u s e S YC A M O R E   D R 61 6 1 74 9 5 6 4 , 6 6 0 PC C Ar b o r   E s t a t e s   I I 17 In   H o u s e PO P L A R   L N 70 7 0 44 8 3 0 1 , 4 9 3 PC C Ar b o r   E s t a t e s   I I 17 In   H o u s e BA L L A N T R A E   D R 61 6 1 42 8 3 0 1 , 4 2 7 PC C Hi g h l a n d   M e a d o w s 18 In   H o u s e CO N N I E   L N 66 6 6 45 2 3 2 1 , 6 0 7 PC C Hi g h l a n d   M e a d o w s 18 In   H o u s e 23 DRAFT Cr a c k   S e a l PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t ED I N B U R G H   D R 65 6 5 45 2 3 2 1 , 6 0 7 PC C Hi g h l a n d   M e a d o w s 18 In   H o u s e KE N S H I R E   D R 67 6 7 50 8 3 0 1 , 6 9 3 PC C Hi g h l a n d   M e a d o w s 18 In   H o u s e WH I T E H A V E N   D R   N 68 6 8 19 5 3 0 6 5 0 PC C Hi g h l a n d   M e a d o w s 18 In   H o u s e TH A M E S   T R L 61 6 9 1, 7 2 7 3 2 6 , 1 4 0 PC C Th a m e s   T r a i l 19 In   H o u s e CH A P A R R A L   S T 62 6 2 35 8 3 0 1 , 1 9 3 PC C Br i a r w o o d 20 In   H o u s e QU A I L S   P A T H 62 6 4 49 2 3 0 1 , 6 4 0 PC C Br i a r w o o d 20 In   H o u s e QU A L I T Y   H I L L   R D 66 6 6 1, 2 4 0 2 8 3 , 8 5 8 PC C Br i a r w o o d 20 In   H o u s e MI L L   V A L L E Y   C T 60 6 0 34 0 5 5 2 , 0 7 8 PC C Mi l l   V a l l e y 21 In   H o u s e MI L L   V A L L E Y   D R   E 66 6 6 43 7 3 0 1 , 4 5 7 PC C Mi l l   V a l l e y 21 In   H o u s e MI L L   V A L L E Y   D R   W 62 6 2 62 2 3 0 2 , 0 7 3 PC C Mi l l   V a l l e y 21 In   H o u s e S TI L L   P O I N T   L N 77 7 7 55 5 4 1 2 , 5 2 8 PC C Lo n g w o o d   E s t a t e s 22 In   H o u s e UP L A N D   L N 86 8 6 45 2 5 8 2 , 9 1 3 PC C Lo n g w o o d   E s t a t e s 22 In   H o u s e 24 DRAFT Cr a c k   S e a l PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t LO N G W O O D   D R 63 6 3 66 5 3 9 2 , 8 8 2 PC C Lo n g w o o d   E s t a t e s 22 In   H o u s e GL E N V I E W   L N 77 7 7 47 9 5 8 3 , 0 8 7 PC C Lo n g w o o d   E s t a t e s 22 In   H o u s e BR O A D O A K   W A Y 65 8 0 1, 5 5 1 3 2 5 , 5 1 5 PC C Lo n g w o o d   E s t a t e s 22 In   H o u s e WA N D E R I N G   W A Y 64 6 4 52 2 3 8 2 , 2 0 4 PC C Lo n g w o o d   E s t a t e s 22 In   H o u s e ME A D E   D R 66 6 6 83 6 3 8 3 , 5 3 0 PC C Lo n g w o o d   E s t a t e s 22 In   H o u s e GL A D E   R D 64 7 0 66 8 4 0 2 , 9 6 9 PC C Gl a d e   C o n c r e t e 23 In   H o u s e CO L T S   N E C K   C T 63 6 3 25 5 3 0 8 5 0 PC C Th e   O a k s 24 In   H o u s e HU N T E R   T R L 66 7 0 1, 4 7 2 3 0 4 , 9 0 7 PC C Th e   O a k s 24 In   H o u s e TA R R A N T   L N 64 6 8 1, 5 0 3 3 8 6 , 3 4 6 PC C Ta r r a n t   L a n e 25 In   H o u s e FR E E M O N T   C T 65 6 5 36 4 5 2 2 , 1 0 3 PC C We s t m o n t   A d d i t i o n 26 In   H o u s e WE S T M O N T   D R 66 6 6 44 7 2 7 1 , 3 4 1 PC C We s t m o n t   A d d i t i o n 26 In   H o u s e CO M P T O N   C T 64 6 6 24 6 5 2 1 , 4 2 1 PC C We s t m o n t   A d d i t i o n 26 In   H o u s e 25 DRAFT Cr a c k   S e a l PC I   Hi g h PC I   Lo w Su r f a c e   Ty p e Se g m e n t   Le n g t h Pavement WidthTotal Yards Pr o j e c t e d Co s t WI L L I A M S   P L 67 6 7 37 2 3 0 1 , 2 4 0 PC C Re m i n g t o n   P a r k 27 In   H o u s e CH E S T N U T   B N D 67 7 0 40 5 3 0 1 , 3 5 0 PC C Re m i n g t o n   P a r k 27 In   H o u s e WA L D O N   C T 67 6 7 29 7 2 1 6 9 3 PC C Wa l d o n   C o u r t 28 In   H o u s e S UM M E R B R O O K   D R 68 6 8 66 2 3 0 2 , 2 0 7 PC C Su m m e r b r o o k   D r i v e 29 In   H o u s e S T  A N D R E W S   C T 68 6 8 78 9 3 0 2 , 6 3 0 PC C St   A n d r e w s   C o u r t 30 In   H o u s e CO A C H M A N   L N 69 6 9 69 6 3 1 2 , 3 9 7 PC C Co a c h m a n   L a n e 31 In   H o u s e CR A N B R O O K   D R   W 66 6 6 1, 1 4 9 4 0 5 , 1 0 7 PC C Cr a n b r o o k   D r i v e   W 32 In   H o u s e PR O F E S S I O N A L   C T 70 7 0 34 1 5 4 2 , 0 4 6 PC C Pr o f e s s i o n a l   C o u r t 33 In   H o u s e S TI L L W A T E R   C I R C L E 70 7 0 30 1 2 2 7 3 6 PC C St i l l w a t e r   C i r c l e 34 In   H o u s e RE G I M E N T   P L 70 7 0 68 1 3 0 2 , 2 7 0 PC C Re g i m e n t   P l a c e 35 In   H o u s e 26 DRAFT Ex h i b i t B 20 1 8 L o c a l S t r e e t M a i n t e n a n c e P r o g r a m Id e n t i f i e d P r o j e c t s 27 DRAFT Ex h i b i t C 20 1 8 L o c a l S t r e e t M a i n t e n a n c e P r o g r a m Mi l l a n d O v e r l a y I d e n t i f i e d P r o j e c t s 28 DRAFT Ex h i b i t D 20 1 8 L o c a l S t r e e t M a i n t e n a n c e P r o g r a m Ov e r l a y I d e n t i f i e d P r o j e c t s 29 DRAFT Ex h i b i t E 20 1 8 L o c a l S t r e e t M a i n t e n a n c e P r o g r a m Mi c r o - R e s u r f a c e I d e n t i f i e d P r o j e c t s 30 DRAFT Ex h i b i t F 20 1 8 L o c a l S t r e e t M a i n t e n a n c e P r o g r a m Ba s e R e p a i r s I d e n t i f i e d P r o j e c t s 31 DRAFT Ex h i b i t G 20 1 8 L o c a l S t r e e t M a i n t e n a n c e P r o g r a m Cr a c k S e a l I d e n t i f i e d P r o j e c t s 32 DRAFT City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 5a Agenda Date 10/17/2017 Number Ordinance O-17-2032 Type Ordinance Department Community Development Title Consideration of a zoning change from the R-20 Single Family Residential zoning district to the CPO Professional Office zoning district on Lot 24, Block 2, of the Fair Way Addition, located at 8308 Precinct Line Road, Case ZC17-015 Strategic Plan 4.2 Encourage compatible commercial growth Explanation Second Reading and Public Hearing There was one speaker in opposition to this item at the October 10, 2017 City Council Meeting. First Reading and Public Hearing Juan and Lillianne Garcia, the applicants, have submitted a request to rezone approximately 0.4614 acres (20,100 square feet), located at 8303 Precinct Line Road, from the Single Family Residential (R-20) district to the Professional Office (CPO) district. The applicant is seeking a zoning change so they can convert the existing residential structure into a professional office. Existing Conditions/Background: The subject property is currently platted as Lot 24, Block 2, of the Fair Way Addition. The applicant proposes to renovate the existing residential structure into an office and add any site improvements required in the Land Development Code appropriate for office use. The current zoning would not allow an office use. Proposed Zoning Change: Request – Single Family Residential (R-20) to Professional Office (CPO). Ordinance – Section 3.17.D in the Schedule of District Regulations in the Land Development Code establishes the following regulations for the Professional Office Commercial (CPO) district: Purpose: This district is designed to be compatible adjacent to or near residential areas and to provide office services needed by homeowners on a usual basis. The lot size maximum is small to encourage small-scale developments and hours of operation do not permit businesses to be open at night. City Council Agenda Briefing 5a City of Colleyville Page 2 Minimum Lot Area: 7,200 square feet Maximum Lot Area: 1 acre (43,560 sq/ft) Minimum Lot Width: 100 feet Minimum Lot Depth: 120 feet Minimum Front Yard Setback: 40 feet Minimum Side Yard Setbacks: 25 feet Minimum Rear Yard Setback: 25 feet Maximum Lot Coverage: 40 percent Analysis – The subject property meets all of the minimum requirements described for the requested CPO designation. This request continues recent development patterns along this portion of Precinct Line Road. Surrounding Development: Seven of the eleven parcels with frontage along this block of Precinct Line Road have R-20 zoning. Four of the seven parcels with R-20 zoning currently maintain residential structures. The remaining properties along this block of Precinct Line Road have commercial zoning (CC-1, CC-2, & PUD-C). Properties across Precinct Line Road, in North Richland Hills, have developed commercially with a Wells Fargo Bank, Wal-Mart, Target, and small commercial strip center comprising the closest developed properties. Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville, designates the subject property and all the surrounding property on the same block for future commercial use. The proposed rezoning brings the property into conformance with the comprehensive plan. The proposed rezoning request complies with the density policy stated in the Comprehensive Plan. Fees: Park Land Dedication fees are not required for the subject property. Tree Preservation: Any future development of the subject property must comply with Chapter 5 (Tree Preservation) of the Land Development Code. Where any tree is slated for removal, no site grading, dirt disturbance or new construction may occur on the property until a Tree Removal Permit has been issued that is associated with an approved Tree Preservation Plan. In addition to the requirements for submittal of a Tree Removal Permit and Tree Preservation Plan, future development on the site must maintain the minimum existing protected tree canopy coverage as required in Chapter 5. Public Notification: Staff mailed notices to all property owners within 200 feet as well as any Homeowners Associations within 500 feet of the subject property on Friday, August 25, 2017 regarding this request. Staff notified Keller ISD per state law, which serves the subject property. Notice was published in the Fort Worth Star-Telegram on Saturday, August 26, 2017 as required by State law and the Land Development City Council Agenda Briefing 5a City of Colleyville Page 3 Code. To date, staff has not received any correspondence for this item. Staff Recommendation: Staff recommends approval of the zoning change request based on the following findings: The requested zoning change conforms to the Future Land Use Plan and stated goals described in the Destination Colleyville Plan. The requested zoning change poses no adverse collateral effects on the surrounding properties. The requested zoning change complements recent development trends in the surrounding properties and along Precinct Line Road. The subject property does not contain any characteristics requiring variances from the regulations described in the Land Development Code for the Professional Commercial Office (CPO) zoning district. Planning and Zoning Commission Recommendation: The Planning and Zoning Commission recommends approval of the request by a vote of 6-0. Financial Impact There is no financial impact to the City. Recommendation Approve Attachments 1.Aerial Map 2.Zoning Map 3.Future Land Use Map 4.Statement of Planning Objectives 5.Zoning Exhibit 6.Notification Map 7.Notification List 8.Property Owner Notification 9.Legal Notice 10.Ordinance O-17-2032 C U R T I S R D 6611 6707 6605 6607 6701 6601 6603 6711 6609 6703 6608 8412 8308 8404 8304 8300 6704 67008402 6610 6606 6712 8310 6708 Aerial Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC17-015 K Subject Prop erty City Limit 8308 Precinct Line Road C U R T I S R D R-20 PU D-C 6611 6707 6605 6607 6701 6601 6603 6711 6609 6703 6608 8412 8308 8404 8304 8300 6704 67008402 6610 6606 6712 8310 6708 Zoning Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC17-015 K Subject Prop erty City Limit 8308 Precinct Line Road C U R T I S R D 6611 6707 6605 6607 6701 6601 6603 6711 6609 6703 6608 8412 8308 8404 8304 8300 6704 67008402 6610 6606 6712 8310 6708 Future Land Use Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC17-015 KSubject Prop erty Residential Commercial City Limit 8308 Precinct Line Road Statement of Planning Objectives Zo n i n g E x h i b i t M C DO N W E L L SC H O O L RD W C U R T I S R D 6611 6605 6607 8260 6701 6601 6603 6609 6703 66088308 8404 8304 8300 6704 67008402 6610 6606 8310 1101 Notification Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC17-015 KSubject Prop erty 200ft Buffer Properties within 20 0ft City Limit 8308 Precinct Line Road Owner Name Owner Address Owner City Owner Zip Situs Address COX, FRANKLIN L 6608 CURTIS RD COLLEYVILLE, TX 76034 6608 CURTIS RD ECHEVARRIA SOLO 401K TRUST 1527 WINDSOR FOREST TR ROANOKE, TX 76262 8308 PRECINCT LINE RD ALECU, MARIUS 6308 REMINGTON PKWY COLLEYVILLE, TX 76034 8304 PRECINCT LINE RD DIZON, MARIO S 5280 AREZZO DR SAN JOSE, CA 95138 8300 PRECINCT LINE RD ALECU, MARIUS NMI 6308 REMINGTON PKWY COLLEYVILLE, TX 76034 6700 CURTIS RD GALE, THOMAS J 8402 PRECINCT LINE RD COLLEYVILLE, TX 76034 8402 PRECINCT LINE RD DENISON, ANITA MARIE 12824 MIDWAY RD APT 1140 DALLAS, TX 75244 6610 CURTIS RD ALECU FAMILY TR 6308 REMINGTON PKWY COLLEYVILLE, TX 76034 6606 CURTIS RD HARRELL, EDWARD L 8310 PRECINCT LINE RD COLLEYVILLE, TX 76034 8310 PRECINCT LINE RD GARCIA, JUAN AND LILLIANNE 1527 WINDSOR FOREST TRAIL ROANOKE, TX 76262 APPLICANT KELLER ISD 350 KELLER PARKWAY KELLER, TX 76248 STATE LAW REQUIRED Public hearing notices were mailed Friday, August 25, 2017 by Araceli Botello NOTICE OF PUBLIC HEARING Zoning Case Number: ZC17-015 Applicant: Juan and Lillianne Garcia Owner: Juan and Lillianne Garcia Location: 8308 Precinct Line Road Property Description: Lot 24, Block 2, of the Fair Way Addition Present Zoning: R-20 Single Family Residential District Request:Consideration of a zoning change from the R-20 Single Family Residential zoning district to the CPO Professional Office zoning district. The purpose of the zoning change request is to renovate the house and coQvert it for future office development. The City of Colleyville has scheduled public hearings concerning the above referenced request on the following dates and location: Planning and Zoning Commission Meeting: Monday, September 11, 2017 at 7:00 p.m. City Council Meeting: Tuesday, October 10, 2017 & Tuesday, October 17, 2017 at 7:30 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas This notice has been sent to all owners of real property within 200 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 200 feet.Approvalby the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approvalof a super majority vote by City Council. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas. For additional information, please contact the Community Development Department at 817.503.1052. Please reference the zoning case number when requesting information. Ben Bryner Community Development Director bbryner@colleyville.com Property Owner Notification August 25, 2017 SENT VIA EMAIL on Friday, August 25, 2017 Christine Lopez L e g a l N o t i c e s Fort Worth Star-Telegram 400 W. Seventh Street Fort Worth, TX 76102 Dear Christine: Please publish and furnish an affidavit (N.E. Section): Saturday, August 26, 2017 The City of Colleyville Planning and Zoning Commission gives notice of a Public Hearing on Monday, 9/11/17 at 7:00 p.m. at City Hall, 100 Main Street, Colleyville, Texas: Case ZC17-015 - Consideration of a zoning change from the R-20 Single Family Residential zoning district to the CPO Professional Office zoning district on Lot 24, Block 2, of the Fair Way Addition, located at 8308 Precinct Line Road Case ZC17-016 - Consideration of a zoning change from the CC-1 Village Retail zoning district to the CC-2 Shopping Center zoning district on Tract 2C03, Abstract 206, in the BBB & C RY Survey, located at 4917 Colleyville Boulevard Case ZC17-017 - Consideration of a zoning change from the AG Agricultural zoning district to the R- 20 Single Family Residential zoning district on Tract 2D & 2D3, Abstract 233, in the D R Blanton Survey, located at 5209 Bluebonnet Drive The City Council will hold a Public Hearing on the above items on 10/10/17 and 10/17/17 at 7:30 p.m. at City Hall, 100 Main Street, Colleyville, Texas. All interested citizens will be given the opportunity to speak and be heard. CITY OF COLLEYVILLE Araceli Botello Planning Technician Legal Notice ORDINANCE O-17-2032 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON 0.46 ACRES, BEING LOT 24, BLOCK 2, OF THE FAIR WAY ADDITION, LOCATED AT 8303 PRECINCT LINE ROAD, FROM THE R-20 SINGLE FAMILY RESIDENTIAL DISTRICT TO THE CPO PROFESSIONAL OFFICE DISTRICT; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE DATE WHEREAS,the City of Colleyville has received an application for rezoning under Case ZC17-015; and WHEREAS,the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS,the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS,the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan designed to lessen congestion in the streets; and to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS,the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices Ordinance O-17-2032 Page 2 of 3 by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by changing the zoning on 0.46 acres, being Lot 24, Block 2, of the Fair Way Addition, located at 8303 Precinct Line Road, from the R- 20 Single Family Residential District to the CPO Professional Office District, as depicted in the attached Exhibit “A” and Exhibit “B”. Sec. 3.THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 4.THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5.THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 6.THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Ordinance O-17-2032 Page 3 of 3 Sec. 7.THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 10th day of October 2017. The second reading and public hearing being conducted on the 17th day of October 2017. PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 17TH DAY OF OCTOBER 2017. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood ____ Place 1, Tammy Nakamura Place 5, Nancy Coplen ____ Place 3, Kathy Wheat Place 6, Mike Taylor ____ Place 4, George Dodson ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor APPROVED AS TO FORM AND LEGALITY: Whitt L. Wyatt City Attorney Exhibit “A”- Zoning Map R40 Exhibit “B”- Site Exhibit City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 5b Agenda Date 10/17/2017 Number Ordinance O-17-2033 Type Ordinance Department Community Development Title Consideration of a zoning change from the CC-1 Village Retail zoning district to the CC- 2 Shopping Center zoning district on Tract 2C03, Abstract 206, in the BBB & C RY Survey, located at 4917 Colleyville Boulevard, Case ZC17-016 Strategic Plan 4.2 Encourage compatible commercial growth Explanation Second Reading and Public Hearing There were no speakers regarding this item at the October 10, 2017 City Council Meeting. First Reading and Public Hearing Stephen McGuirk, the applicant, has submitted a request to rezone approximately 0.45 acres (19,603 square feet), located at 4917 Colleyville Boulevard, from the Village Retail (CC-1) district to the Shopping Center (CC-2) district. The applicant desires the requested zoning change to improve the future development prospects of the subject property. Existing Conditions/Background: The County records the subject property as Tract 2C03, Abstract 206, in the BBB & C RY Survey. The applicant desires the broader range of available uses in the CC-2 district to better facilitate redevelopment of the site. Uses allowed in CC-2 not currently allowed under the existing CC-1 zoning include: Emergency clinics (by right) Food catering Hardware, electrical & plumbing with outside storage (by SUP) Hotels and motels Locksmiths Nurseries and greenhouses with outside display (by SUP) Restaurants with drive-thru or drive-in services Veterinarian Clinics with indoor kennels (by right), with outdoor kennels (by SUP) Roller or ice skating rinks (by SUP) Automotive alarm, stereo, window tinting stores City Council Agenda Briefing 5b City of Colleyville Page 2 Automotive uses by SUP: lube shops, motor vehicle sales, repair shop, boat and water craft sales and services, railroad or motor freight terminals, tire and battery stores Proposed Zoning Change: Request – Village Retail (CC-1) to Shopping Center (CC-2). Ordinance – Section 3.20 in the Schedule of District Regulations in the Land Development Code establishes the following regulations for the Shopping Center (CC- 2) district: Purpose: This district is oriented to general commercial goods and services as well as office, entertainment, and community facility uses. By nature, shopping center tracts are large-scale usually accommodating a large anchor store and several smaller stores. These tracts are generally located at major street intersections. Minimum Lot Area: 20,000 square feet Maximum Lot Area: none Minimum Lot Width: 150 feet Minimum Lot Depth: 120 feet Minimum Front Yard Setback: 40 feet Minimum Side Yard Setbacks: 15 feet Minimum Rear Yard Setback: 10 feet Maximum Lot Coverage: 60 percent Maximum Height: 2 stories, 35 feet Analysis – The subject property does not meet the minimum lot width requirement for CC-2 or the existing CC-1 zoning designation. It meets all other requirements described for the requested CC-2 designation. Surrounding Development: Colleyville Boulevard provides most of the commercial real estate in Colleyville and maintains CC-1 and CC-2 as the primary zoning designations for property adjacent to or near the Colleyville Boulevard right-of-way. Specifically this property has CC-2 zoning to the south along Glade Road and across Colleyville Boulevard to the northwest. The CC-1 designated properties adjoin the property immediately to the south and east and across Old Glade Road to the north. The closest residentially zoned properties reside over 350 feet away on the south side of Glade Road. Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville, designates the subject property and all the surrounding property on the same block as part of the Colleyville Boulevard Corridor. The proposed rezoning does not alter its conformance with the comprehensive plan. Fees: Park Land Dedication fees are required for the subject property at the time of City Council Agenda Briefing 5b City of Colleyville Page 3 platting. Tree Preservation: Any future development of the subject property must comply with Chapter 5 (Tree Preservation) of the Land Development Code. Where any tree is slated for removal, no site grading, dirt disturbance or new construction may occur on the property until a Tree Removal Permit has been issued that is associated with an approved Tree Preservation Plan. In addition to the requirements for submittal of a Tree Removal Permit and Tree Preservation Plan, future development on the site must maintain the minimum existing protected tree canopy coverage as required in Chapter 5. Public Notification: Staff mailed notices to all property owners within 200 feet as well as any Homeowners Associations within 500 feet of the subject property on Friday, August 25, 2017 regarding this request. Staff notified Grapevine-Colleyville ISD per state law, which serves the subject property. Notice was published in the Fort Worth Star-Telegram on Saturday, August 26, 2017 as required by State law and the Land Development Code. To date, staff has not received any correspondence for this item. Staff Recommendation: Staff recommends approval of the zoning change request based on the following findings: The requested zoning change conforms to the Future Land Use Plan and stated goals described in the Destination Colleyville Plan. The requested zoning change poses no adverse collateral effects on the surrounding properties. The requested zoning change complements recent development trends in the surrounding properties and along Precinct Line Road. The subject property does not meet the minimum required lot width of the current zoning designation or the requested designation which both require 150 feet. The subject property does not contain any further characteristics requiring variances from the regulations described in the Land Development Code for the Shopping Center (CC-2) zoning district. Planning and Zoning Commission Recommendation: The Planning and Zoning Commission recommends approval of the request by a vote of 6-0. Financial Impact There is no financial impact to the City. Recommendation Approve Attachments 1.Aerial Map City Council Agenda Briefing 5b City of Colleyville Page 4 2.Zoning Map 3.Future Land Use Map 4.Statement of Planning Objectives 5.Site Photos 6.Zoning Exhibit 7.Notification Map 8.Notification List 9.Property Owner Notification 10.Legal Notice 11.Ordinance O-17-2033 G L A D E C R E E K D R GLADERD C O L L E Y V I L L E B L V D OLD GLAD E R D VILLAGE LN 1 6 4 9 2 1 4900 4908 4906 1 2 5003 4 9 2 5 5005 7 1 0 2 4 9 0 5 4913 1 6 4 9 0 4 4928 8 0 0 1 6 4917 2 8 7004814 4801 4 8 4 1 707 4843 Aerial Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC17-016 K Subject Prop erty 4917 Colleyville Blvd G L A D E C R E E K D R GLADERD C O L L E Y V I L L E B L V D OLD GLAD E R D VILLAGE LN CC-2 R-MF PU D-C CC-2 CC-1 16 4900 4908 4906 12 5003 4925 5005 710 24 905 4913 16 4935 4904 4928 800 16 4917 28 700 4814 4801 4841 707 4843 Zoning Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC17-016 K Subject Prop erty 4917 Colleyville Blvd G L A D E C R E E K D R GLADERD C O L L E Y V I L L E B L V D OLD GLAD E R D VILLAGE LN16 4900 4908 4906 12 5003 4925 5005 710 24 905 4913 16 4935 4904 4928 800 16 4917 28 700 4814 4801 4841 707 4843 Future Land Use Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC17-016 K Subject Prop erty 4917 Colleyville Blvd Statement of Planning Objectives Statement of Planning Objectives Si t e P h o t o s Si t e P h o t o s Zo n i n g E x h i b i t V I L L A G E LN TERRA COTTA WAY GLADE R D OLD GLAD E R D PLEASANT RUNRD T H O M P S O N T E R C O L L E Y V I L L E B L V D 53 4921 4900 4932 4913 5025 4911 5001 4908 4906 61 5004 5151 5108 4907 1001 51 5150 5003 5020 35 5101 55 41 101 5000 5016 5115 5117 5100 49254800 5005 710 5017 24 4804 4917 4913 5013 5008 5000 5003 4800 4903 4909 4714 59 37 4904 4928 800 5104 5005 4917 701 4905 5007 4902 4718 7004814 8585109 36 37 52 606060 54 40 4446 5048 42 97 4801 4801 4709 4841 7074843 4725 4922 4918 4914 Notification Map DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist. ZC17-016 K Subject Prop erty 200ft Buffer Properties within 20 0ft 4917 Colleyville Blvd Owner Name Owner Address Owner City Owner Zip Situs Address COLLEYVILLE PLAZA LP 580 DECKER DR STE 203 IRVING, TX 75062 4900 COLLEYVILLE BLVD COLLEYVILLE PLAZA LP 580 DECKER DR STE 203 IRVING, TX 75062 4908 COLLEYVILLE BLVD Y2KITCHEN PROPERTIES LLC 4500 DARTMOORE LN COLLEYVILLE, TX 76034 5003 COLLEYVILLE BLVD COCANOUGHER ASSET NO 3 LTD 6851 NE LOOP 820 STE 200 NORTH RICHLAND HILLS, TX 76180 5005 COLLEYVILLE BLVD Y2KITCHEN PROPERTIES LLC 5003 COLLEYVILLE BLVD COLLEYVILLE, TX 76034 710 GLADE RD THOMPSON, JOHN E 5017 MONTCLAIR DR COLLEYVILLE, TX 76034 905 OLD GLADE RD NOBLIT, DON PO BOX 820895 FORT WORTH, TX 76182 4913 COLLEYVILLE BLVD WAL-MART REAL ESTATE BUS TRUST PO BOX 8050 BENTONVILLE, AR 72716 4904 COLLEYVILLE BLVD LG COLLEYVILLE LLC 3500 MAPLE DR STE 1600 DALLAS, TX 75219 4917 COLLEYVILLE BLVD ZELL THREE INC 1190 EXPLORER ST DUNCANVILLE, TX 75137 700 GLADE RD LAKEWOOD ESTATES 213 MILL CROSSING WEST COLLEYVILLE, TX 76034 COURTESY NOTICE MCGUIRK, STEPHEN 3500 MAPLE AVENUE, SUITE 1600 DALLAS, TX 75219 APPLICANT GRAPEVINE-COLLEYVILLE ISD 3051 IRA WOODS AVE E GRAPEVINE, TX 76051 STATE LAW REQUIRED Public hearing notices were mailed Friday, August 25, 2017 by Araceli Botello NOTICE OF PUBLIC HEARING Zoning Case Number: ZC17-016 Applicant: Stephen McGuirk Owner: Will Tolliver Location: 4917 Colleyville Boulevard Property Description: Tract 2C03, Abstract 206, in the BBB & C RY Survey Present Zoning: CC-1 Village Retail District Request: Consideration of a zoning change from the CC-1 Village Retail zoning district to the CC-2 Shopping Center zoning district. The purpose is to allow for additional permitted uses under the CC-2 zoning district such as Auto Repair Shop, Drive-in/through Restaurant, Veterinary Clinic, and Tire & Battery Store The City of Colleyville has scheduled public hearings concerning the above referenced request on the following dates and location: Planning and Zoning Commission Meeting: Monday, September 11, 2017 at 7:00 p.m. City Council Meeting: Tuesday, October 10, 2017 & Tuesday, October 17, 2017 at 7:30 p.m. 3rd floor of City Hall, 100 Main Street, Colleyville, Texas This notice has been sent to all owners of real property within 200 feet of the request as such ownership appears on the last approved tax roll and all homeowners associations within 200 feet.Approvalby the Planning and Zoning Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for approval by the City Council may be more restrictive than those described in this notice. All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit written comments prior to the public hearing, to the address below: Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to the public hearing, State law provides that the approval of the zoning change request shall require the approvalof a super majority vote by City Council. The application is on file for public examination in the Community Development Department at 100 Main Street, Colleyville, Texas. For additional information, please contact the Community Development Department at 817.503.1052. Please reference the zoning case number when requesting information. Ben Bryner Community Development Director bbryner@colleyville.com Property Owner Notification August 25, 2017 SENT VIA EMAIL on Friday, August 25, 2017 Christine Lopez L e g a l N o t i c e s Fort Worth Star-Telegram 400 W. Seventh Street Fort Worth, TX 76102 Dear Christine: Please publish and furnish an affidavit (N.E. Section): Saturday, August 26, 2017 The City of Colleyville Planning and Zoning Commission gives notice of a Public Hearing on Monday, 9/11/17 at 7:00 p.m. at City Hall, 100 Main Street, Colleyville, Texas: Case ZC17-015 - Consideration of a zoning change from the R-20 Single Family Residential zoning district to the CPO Professional Office zoning district on Lot 24, Block 2, of the Fair Way Addition, located at 8308 Precinct Line Road Case ZC17-016 - Consideration of a zoning change from the CC-1 Village Retail zoning district to the CC-2 Shopping Center zoning district on Tract 2C03, Abstract 206, in the BBB & C RY Survey, located at 4917 Colleyville Boulevard Case ZC17-017 - Consideration of a zoning change from the AG Agricultural zoning district to the R- 20 Single Family Residential zoning district on Tract 2D & 2D3, Abstract 233, in the D R Blanton Survey, located at 5209 Bluebonnet Drive The City Council will hold a Public Hearing on the above items on 10/10/17 and 10/17/17 at 7:30 p.m. at City Hall, 100 Main Street, Colleyville, Texas. All interested citizens will be given the opportunity to speak and be heard. CITY OF COLLEYVILLE Araceli Botello Planning Technician Legal Notice ORDINANCE O-17-2033 AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE ZONING ON 0.45 ACRES, BEING TRACT 2C03, ABSTRACT 206, IN THE BBB & C RY SURVEY, LOCATED AT 4917 COLLEYVILLE BOULEVARD, FROM THE CC-1 VILLAGE RETAIL DISTRICT TO THE CC-2 SHOPPING CENTER DISTRICT; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE DATE WHEREAS,the City of Colleyville has received an application for rezoning under Case ZC17-016; and WHEREAS,the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS,the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS,the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan designed to lessen congestion in the streets; and to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration to, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS,the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices Ordinance O-17-2033 Page 2 of 3 by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by changing the zoning on 0.45 acres, being Tract 2C03, Abstract 206, In The BBB & C RY Survey, located at 4917 Colleyville Boulevard, from the CC-1 Village Retail District to the CC-2 Shopping Center District, as depicted in the attached Exhibit “A” and Exhibit “B”. Sec. 3.THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. Sec. 4.THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. Sec. 5.THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. Sec. 6.THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. Ordinance O-17-2033 Page 3 of 3 Sec. 7.THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 10th day of October 2017. The second reading and public hearing being conducted on the 17th day of October 2017. PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS THE 17TH DAY OF OCTOBER 2017. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood ____ Place 1, Tammy Nakamura Place 5, Nancy Coplen ____ Place 3, Kathy Wheat Place 6, Mike Taylor ____ Place 4, George Dodson ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor APPROVED AS TO FORM AND LEGALITY: Whitt L. Wyatt City Attorney Exhibit “A”- Zoning Map R40 Exhibit “B”- Site Exhibit City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 6a Agenda Date 10/17/2017 Number Resolution R-17-4192 Type Resolution Department Fire Title Approval to order a 2018 Ford Road Rescue Type 1 Ultramedic ambulance from Siddons-Martin Emergency Group, utilizing pricing through the Houston-Galveston Area Council of Governments (HGAC), in an amount not to exceed $356,459, and authorize the city manager to execute the purchase order Strategic Plan 2.1 Provide responsive, efficient city services Explanation Reading and Public Hearing The Colleyville Fire Department seeks approval to order a 2018 Ford Road Rescue Type 1 Ultramedic ambulance from Siddons-Martin Emergency Group, utilizing pricing through the Houston-Galveston Area Council of Governments (HGAC), in an amount not to exceed $356,459, and authorize the city manager to execute the purchase order. The vehicle will be acquired using lease purchase financing, with delivery of the vehicle anticipated in April 2018. When the new 2018 ambulance is delivered, the current Frontline 2013 model ambulance will be placed in reserve status along with the 2008 reserve ambulance. The anticipation of adding a second ambulance in the near future, due to the increasing volume of Emergency Medical Service (EMS) calls, will warrant the 2013 ambulance to move up to front line operations with two ambulances in service. The third ambulance would remain in reserve status or be placed into service as well, during peak times. Attached is the quote containing the vehicle price and equipment to be placed on the ambulance. Included with the ambulance purchase is the replacement of two Lifepak 15 Electrocardiograph (ECG) monitors. These devices are used to obtain cardiac rhythm strips, vital signs, oxygen saturation of the patient's blood, as well as carbon dioxide and carbon monoxide levels in expired air. The devices are also equipped with manual defibrillation equipment used to re-start a patient's heart during cardiac arrest situations. The two Lifepak 15 Electrocardiograph (ECG) monitors have a service life of five to seven years and the cost of both together is $72,591, which is included in the purchase price of the vehicle. City Council Agenda Briefing 6a City of Colleyville Page 2 The second piece of equipment included in the price of the ambulance is the Striker Stretcher at a cost of $19,923. The Striker Stretcher functions with an auto-load mechanism that brings the stretcher into the ambulance on its own, without the need for a Paramedic to do the lifting. This function will greatly assist in the reduction of back injuries associated with lifting injuries. All other existing front line equipment and supplies will be maintained from the current Frontline ambulance to the new ambulance. Financial Impact The total lease-purchase of the ambulance and equipment totals an amount not to exceed $356,459. Vehicle Price $262,945 Lifepak Monitors (2)72,591 Stryker Stretcher 19,923 HGAC Ambulance AM10-16 1,000 Total $356,459 Recommendation Approve Attachments 1.Proposal for a Road Rescue Type 1 Ultramedic Ambulance 2.Leasing 2 Credit Application 3.Lease Financing Proposal 4.Financing Document 5.Resolution R-17-4192 RESOLUTION R-17-4192 A RESOLUTION APPROVING THE ORDER OF A 2018 FORD ROAD RESCUE TYPE 1 ULTRAMEDIC AMBULANCE FROM SIDDONS-MARTIN EMERGENCY GROUP, UTILIZING PRICING THROUGH THE HOUSTON-GALVESTON AREA COUNCIL OF GOVERNMENTS (HGAC), IN AN AMOUNT NOT TO EXCEED $356,459, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE PURCHASE ORDER WHEREAS,the City Council is committed to the best interests of the health, safety, and welfare of the citizens of Colleyville; and WHEREAS,all legal prerequisites for the approval of this Resolution have been met, including but not limited to the Open Meetings Act. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT all of the above findings are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Sec. 2.THAT the City Council of the City of Colleyville hereby approves placing an order for a 2018 Ford Road Rescue Type 1 Ultramedic ambulance from Siddons-Martin Emergency Group, utilizing pricing through the Houston-Galveston Area Council of Governments (HGAC), in an amount not to exceed $356,459. Sec. 3.THAT the City Council hereby authorizes the city manager to execute the purchase order for same. Sec. 4.THAT this resolution shall become effective immediately from and after its passage. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE 17TH DAY OF OCTOBER 2017. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 3, Kathy Wheat Place 4, George Dodson Place 5, Nancy Coplen Place 6, Mike Taylor Resolution R-17-4192 Page 2 of 2 ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 6b Agenda Date 10/17/2017 Number Resolution R-17-4193 Type Resolution Department Library Title Approval of the disposal of surplus, damaged, worn and outdated library books, audiovisual items, DVDs and CDs, and non-book materials, learning games, and puzzles Strategic Plan 2.1 Provide responsive, efficient city services 2.4 Demonstrate stewardship of public resources 5.4 Actively seek public/private partnerships Explanation Reading and Public Hearing The City of Colleyville Purchasing Manual requires the City Council to designate surplus property and salvage items before said property can be removed from inventory and disposed of by public auction or other approved means. The Colleyville Public Library has approximately 2,500 books, audiovisual items, DVDs and CDs, and non-book materials, learning games, and puzzles, from the library's collection that are surplus, damaged, worn and outdated, and are recommended for disposal. The withdrawn books, audiovisual items, and non-book materials will be donated to the Friends of the Colleyville Public Library. Sellable items will be sold in their used book sales, with proceeds from the used book sales being donated to the Colleyville Public Library. Since 2003, the Friends of the Colleyville Public Library have donated approximately $187,954 to the Colleyville Public Library, through their book sales and other fundraising efforts. Financial Impact The sale of these items will provide revenue for the Colleyville Public Library through donations by the Friends of the Colleyville Public Library. Recommendation Approve Attachments 1.Resolution R-17-4193 RESOLUTION R-17-4193 A RESOLUTION APPROVING THE DISPOSAL OF SURPLUS, DAMAGED, WORN AND OUTDATED LIBRARY BOOKS, AUDIOVISUAL ITEMS, DVDS, CDS, AND NON-BOOK MATERIALS, LEARNING GAMES, AND PUZZLES WHEREAS,the City Council is committed to the best interests of the health, safety, and welfare of the citizens of Colleyville; and WHEREAS,all legal prerequisites for the approval of this Resolution have been met, including but not limited to the Open Meetings Act. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT all of the above findings are found to be true and correct and are incorporated herein by reference as if copied in their entirety. Sec. 2.THAT the City Council of the City of Colleyville hereby approves of the disposal of surplus, damaged, worn and outdated library books, audiovisual items, DVDs, CDs, and non-book materials, learning games, and puzzles. Sec. 3.THAT this resolution shall become effective immediately from and after its passage. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE 17TH DAY OF OCTOBER 2017. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 3, Kathy Wheat Place 4, George Dodson Place 5, Nancy Coplen Place 6, Mike Taylor ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 6c Agenda Date 10/17/2017 Number Resolution R-17-4194 Type Resolution Department City Secretary Title A resolution appointing Councilmembers to the Colleyville Economic Development Corporation (CEDC) Board of Directors Strategic Plan B4- Cultivate a culture of transparency and consistent communication Explanation Reading and Public Hearing City Councilmember Tammy Nakamura wishes to resign her position on the Colleyville Economic Development Corporation (CEDC) Board, which expires September 2018. Per the attached CEDC bylaws, "A vacancy in any position of director, which occurs by reason of death, resignation, disqualification, removal, or otherwise, shall be filled as prescribed in Article II, Section 1... A vacancy of any director's position, which occurs by reason of death, resignation, disqualification, removal, or otherwise, shall be filled by the City Council." This item is provided to allow City Council consideration of appointing a City Councilmember to the CEDC Board of Directors with a term expiring September 2018. Financial Impact There is no financial impact to the City. Recommendation Approve Attachments 1.CEDC Bylaws 2.Resolution R-17-4194 BYLAWS OF THE COLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION ARTICLE I. PURPOSE AND POWERS SECTION 1. REGISTERED OFFICE AND REGISTERED AGENT. The COLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION (the "Corporation") shall have and continuously maintain in the State of Texas a registered office, and a registered agent whose office is identical with such registered office, as required by the Texas Non-Profit Corporation Act and state law. The Registered Agent for the Corporation shall be the City Secretary, subject that the Board of Directors (the Board") from time to time, may change the registered agent and/or the address of the registered office, subject to City Council approval, provided that such change is appropriately reflected in these Bylaws and in the Articles of Incorporation (the Articles"). The registered office of the Corporation is located at 100 Main Street, Colleyville, Tarrant County, Texas 76034, and at such address is the Corporation, whose mailing address is 100 Main Street, Colleyville, Texas 76034-0185. Said address shall also serve as the principal office of the Corporation and Board. SECTION 2. PURPOSE. The Corporation is incorporated as a non-profit corporation for the purposes set forth in the Articles. The same to be accomplished on behalf of the City of Colleyville, Texas (the "City"), as its duly constituted authority, and instrumentality in accordance with the Texas Development Corporation Act of 1979, Article 5190.6, Section 4B Tex. Rev. Civ. Stat. Ann., as amended, (the "Act"), other applicable laws, and by Resolution R-96-1238 adopted by the City Council of the City on the third day of September, 1996, including all permissible projects prescribed by the Act, and for maintenance and operating costs of the publicly owned and operated projects. The Corporation shall be a non-profit corporation as defined by the Internal Revenue Code 1986, as amended, and the applicable regulations of the United States Treasury Department and the rulings of the Internal Revenue Service of the United States prescribed and promulgated thereunder. SECTION 3. POWERS. In the fulfillment of its corporate purpose, the Corporation shall be governed by the Act, and shall have all of the powers set forth and conferred in Section 4B of the Act, and in other applicable laws, subject to the limitations prescribed therein and herein, and to the provisions thereof and hereof. ARTICLE II. BOARD OF DIRECTORS SECTION 1. NUMBER AND TERM OF OFFICE. A. The property and affairs of the Corporation shall be managed and controlled by a Board and, subject to the restrictions imposed by law, by the Articles, and these Bylaws, the Board shall exercise all of the powers of the Corporation. B. The Board shall consist of seven (7) directors, each of whom shall be appointed by the City Council. Each of the directors shall be a resident of the City. C. Four (4) members of the first Board shall serve terms of one (1) year and three 3) members shall serve terms of two (2) years. The respective terms of the initial directors shall be determined by the City Council. Thereafter, each successive member of the Board shall be appointed and serve for two (2) years or until a successor is appointed as hereinafter provided. Three (3) directors shall be persons who are not employees, officers of the City, or members of the City Council. D. A President and Vice President shall be elected by the Board and shall serve a term of one (1) year. The President and Vice President shall continue to serve until their successors are appointed, as provided in Article II, Section 1. E. Any director may be removed from office by the City Council at will. A vacancy of any director's position, which occurs by reason of death, resignation, disqualification, removal, or otherwise, shall be filled by the City Council. SECTION 2. VACANCIES AND RESIGNATIONS. A vacancy in any position of director, which occurs by reason of death, resignation, disqualification, removal, or otherwise, shall be filled as prescribed in Article II, Section 1. A vacancy in the office of President or Vice President which occurs by reason of death, resignation, disqualification, removal, or otherwise, shall be filled by election by the Board, from the remaining directors, for the unexpired portion of the term of that office. Any director may resign at any time. Such resignation shall be made in writing, addressed to the Mayor and the City Secretary, and shall take effect at the time specified therein, or if no time is specified, at the time of its receipt by the City Secretary. Amended 08/27/2013 Page 2 of 12 CEDC Bylaws SECTION 3. MEETINGS OF DIRECTORS. For meetings of the Board, notice thereof shall be provided and set forth in accordance with the Texas Open Meetings Act, Chapter 551 of the Texas Local Government Code. Any member of the Board, officers of the Corporation, or Mayor, may have an item placed on the agenda by delivering the same in writing to the Secretary of the Board no less than three (3) calendar days prior to the date of the Board meeting. Each agenda of a Board meeting shall contain an item, titled "Citizen Comments/Presentations Regarding Items Not On The Agenda"; to allow public comment to be made by the general public concerning Board related matters. However, no official or formal action or vote may be taken on any comment made by citizens during Citizens Comments. The annual meeting of the Board shall be on the fourth Tuesday in August of each year. The Board shall hold regular, worksession, and special meetings, in the corporate limits of the City, at such place or places as the Board may from time to time determine, and in conformance with the Texas Open Meetings Act. Meeting agenda packets will be available to the public on the City’s website, and will be distributed to each member 72 hours prior to a meeting. SECTION 4. QUORUM. A quorum is a majority of the Board (being not less than four (4) members), and shall be present for the conduct of the official business of the Corporation. The act of four 4) or more directors at a meeting at which a quorum is in attendance shall constitute the act of the Board and of the Corporation, unless the act of a greater number is required by these Bylaws, policies/procedures of the Board, City Council resolution/ordinance, or state law. SECTION 5. CONDUCT OF BUSINESS. A. At the meetings of the Board, matters pertaining to the business of the Corporation shall be considered in accordance with the rules of procedure as from time to time prescribed by the Board. Unless otherwise adopted by the Board, the rules of procedures of the City Council shall be the rules of procedures for the Board. B. At all meetings of the Board, the President shall preside, and in the absence of the President, the Vice President shall exercise the powers of the President. C. The President, or in the absence of the President, the presiding officer, may recognize individuals wishing to speak regarding an item on the agenda. Amended 08/27/2013 Page 3 of 12 CEDC Bylaws D. The Secretary of the Corporation shall act as Secretary of all meetings of the Corporation, but in the absence of the Secretary, the presiding officer may appoint any person to act as Secretary of the meeting. The Secretary shall keep minutes of the transactions of the Board and committee meetings and shall cause such official minutes to be recorded in books kept for that purpose in the principal office of the Corporation. SECTION 6. COMMITTEES OF THE BOARD. An official committee of the Board shall consist of two (2) or more directors. It is provided, however, that all final official actions of the Corporation may be exercised only by the Board. Notice of all committee meetings shall be provided and set forth in accordance with the Texas Open Meetings Act, Chapter 551 of the Texas Local Government Code. Each committee shall keep regular minutes of the transactions of its meetings and shall cause such minutes to be recorded in books kept for that purpose in the principal office of the Corporation. SECTION 7. COMPENSATION OF DIRECTORS. The directors, including the President and Vice President, shall not receive any salary or compensation for their services. However, directors may be reimbursed for their actual expenses incurred in the performance of their duties hereunder, including, but not limited to the cost of travel, lodging, and incidental expenses reasonably related to the corporate duties of the Board. Travel expenses incurred by directors for both regular and special meetings are not eligible for reimbursement. ARTICLE III. OFFICERS AND DIRECTORS POWERS AND DUTIES SECTION 1. PRESIDENT. The President shall be the chief executive officer of the Corporation, and shall preside at all meetings of the Board, and absent any different designation by a majority of the Board, shall sign and execute all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, and notes in the name of the Corporation. In addition, the President shall: A. call both regular and special meetings of the Board and establish the agenda for such; B. shall endorse and countersign, on behalf of the Corporation, for collection or issuance, checks, notes and other obligations in or drawn upon such bank or Amended 08/27/2013 Page 4 of 12 CEDC Bylaws banks or depositories as shall be designated by the City Council consistent with these Bylaws; C. have the authority to appoint standing or study committees to aid and assist the Board in its business undertaking or other matters incidental to the operation and functions of the Board; D. perform all duties incident to the office, and such other duties as shall be prescribed from time to time by the Board, subject to approval by the City Council; E. appear before the City Council on a periodic basis to give a report on the status of activities of the Corporation; and F. appear before the City Council, or be represented by his designee, regarding any item being considered by the City Council concerning the Corporation. SECTION 2. VICE PRESIDENT. The Vice President shall exercise the powers of the President during that officer's absence or inability to act. The Vice President shall also perform other duties as from time to time may be assigned by the President or the Board. SECTION 3. ATTENDANCE. Directors must be present in order to vote at any meeting. Regular attendance at the Board meetings is required of all directors. Three (3) consecutive unexcused absences from meetings of the Board shall cause the position to be considered vacant and constitutes the replacement of the director. In addition, the position of any director who has four (4) unexcused absences in a twelve (12) month period shall also be considered vacant. SECTION 4. CONFLICT OF INTEREST. In the event a director is aware that he, or another director, has a conflict of interest or potential conflict of interest, with regard to any particular matter or vote coming before the Board, the director shall bring the same to the attention of the Board and the director(s) shall abstain from discussion and voting thereof. Failure to conform to these requirements herein and policies as may be adopted by the Board is cause for dismissal from the Board by action of the City Council. Amended 08/27/2013 Page 5 of 12 CEDC Bylaws SECTION 5. IMPLIED DUTIES. The Corporation is authorized to do that which the Board deems desirable, subject to City Council approval, to accomplish any of the purposes or duties set out or alluded to in the Articles, these Bylaws, and in accordance with state law. SECTION 6. BOARD'S RELATIONSHIP WITH THE CITY. In accordance with state law, the Board shall be responsible for the proper discharge of its duties assigned herein. The Board shall determine its policies and directives within the limitations of the duties herein imposed by applicable laws, the Articles, these Bylaws, contracts entered into with the City, and budget and fiduciary responsibilities. Any request for services made to the departments of the City shall be made by the Board or its designee in writing to the City Manager. The City Manager may approve such request for assistance from the Board when he finds such requested services are available within the City and that the Board has agreed to reimburse the City for the cost of such services so provided, as provided in Article III, Section 7 of these Bylaws. SECTION 7. CONTRACTS FOR SERVICE. The Corporation may, with approval of the City Council, contract with any qualified and appropriate person, association, corporation, or governmental entity to perform and discharge designated tasks, which will aid or assist the Board in the performance of its duties. However, no such contract shall ever be approved or entered into which seeks or attempts to divest the Board of its discretion and policy - making functions in discharging the duties herein set forth. An administrative services contract shall be executed between the Board and the City Council for the services provided by the General Manager, Finance Manager, Secretary, and other City services/functions and compensated as provided for herein. Subject to the authority of the City Manager under the Charter of the City, the Corporation shall have the right to utilize the services of the staff and employees of the City, provided (i) that the City Manager approves of the utilization of such services, (ii) that the Corporation shall pay, as approved by the City Manager, reasonable compensation to the City for such services, and (iii) the performance of such services does not materially interfere with the other duties of such personnel of the City. Utilization of the aforesaid City staff shall be solely by a contract approved by the City Council. Amended 08/27/2013 Page 6 of 12 CEDC Bylaws ARTICLE IV. FUNCTIONAL CORPORATE DUTIES AND REQUIREMENTS SECTION 1. GENERAL MANAGER. The General Manager shall be an employee of the City. The General Manager shall be the chief administrative officer of the Corporation and be in general charge of the properties and affairs of the Corporation, shall administer all work orders, requisitions for payment, purchase orders, contract administration/oversight, and other instruments or activities as prescribed by the Board in the name of the Corporation. SECTION 2. FINANCE MANAGER. The Finance Manager shall be an employee of the City. The Finance Manager shall have the responsibility to see to the handling, custody, and security of all funds and securities of the Corporation. When necessary or proper, the Finance Manager shall endorse and sign, on behalf of the Corporation, for collection or issuance, checks, notes, and other obligations drawn upon such bank or banks, or depositories as shall be designated by the City Council consistent with these Bylaws. The Finance Manager shall see to the entry in the books of the Corporation of full and accurate accounts of all monies received and paid out on account of the Corporation. The Finance Manager shall, at the expense of the Corporation, give such bond for the faithful discharge of the duties in such form and amount as the City Council shall require, by resolution. The Finance Manager shall provide financial reports to the Board and to the City Council concerning activities of the Corporation in a format consistent with other financial reports of the City and on a periodic basis as shall be directed by the Board or the City Council. SECTION 3. SECRETARY. The Secretary shall be an employee of the City. The Secretary shall keep the minutes of all meetings of the Board and committees in books provided for that purpose, shall give and serve all notices, shall sign with the President in the name of the Corporation, and/or attest the signature thereto, all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other instruments of the Corporation, shall have charge of the corporate books, records, documents and instruments except the books of account and financial records and securities, and such other books and papers as the Board may direct, all of which shall at all reasonable times be open to public inspection upon application at the office of the Corporation during business hours, and shall in general perform all duties incident to the office of Secretary subject to the control of the Board. Amended 08/27/2013 Page 7 of 12 CEDC Bylaws SECTION 4. DUTIES OF THE BOARD. The Board shall develop a combined Economic Development Capital Improvement Program, ("the EDCIP"), including maintenance and operation costs thereof, for the City, which shall include and set forth short and long term goals. Such plan shall be approved by the City Council. The EDCIP developed by the Board shall be one that addresses development needs of the City within the financial constraints of revenues available to the Corporation. The Board shall conduct a public hearing concerning both the adoption and required annual updates to the EDCIP. A legal notice shall be advertised as determined by the Board, at least three (3) days, prior to the scheduled public hearing. The Board shall review and update the EDCIP once a year to ensure the plan is up to date with current community needs and is capable of meeting community development needs of the City and consistent with the Act. The Board shall expend, in accordance with state law and subject to City Council approval, the funds received by it for projects defined in the Act where such expenditures will have a benefit to the residents of the City. The Board shall make an annual report to the City Council including, but not limited to the following: A. A review of the accomplishments of the Corporation for the preceding year; and B. The activities of the Corporation for the budget year addressed in the annual report. The required annual report shall be forwarded to the City Council no later than February 1 of each year, after the close of the fiscal year, in the Reports section of the City Council agenda. The Board shall be accountable to the City Council for all activities undertaken by it or on its behalf, and shall report on all activities of the Board, whether discharged directly by the Board or by any person, firm, corporation, agency, association, or other entity on behalf of the Board. SECTION 5. COMPONENTS OF THE EDCIP. The Board shall submit to the City Council for its approval, the EDCIP, which shall identify the projects to be undertaken by the Corporation and include proposed methods and the expected costs of implementation, and cost of operations and maintenance of the projects. Amended 08/27/2013 Page 8 of 12 CEDC Bylaws SECTION 6. ANNUAL CORPORATE BUDGET. Annually, the Board shall prepare and adopt a proposed budget of expected revenues and proposed expenditures for each fiscal year. The fiscal year of the corporation shall commence on October 1 of each year and end on September 30. The budget proposed for adoption shall include the projected operating expenses, and such other budgetary information as shall be required by the City Council for its approval and adoption. The budget shall be considered adopted upon formal approval by the City Council. SECTION 7. FINANCIAL BOOKS, RECORDS, AUDITS. The Finance Manager shall keep and properly maintain, in accordance with generally accepted accounting principles, complete financial books, records, accounts, and financial statements pertaining to its corporate funds, activities, and affairs. The City shall cause the Corporation's financial books, records, accounts, and financial statements to be audited at least once each fiscal year by an outside, independent, auditing and accounting firm selected by the City Council. Such audit shall be at the expense of the Corporation. SECTION 8. DEBT, DEPOSIT, AND INVESTMENT OF CORPORATE FUNDS. All proceeds from the issuance of bonds, notes, or other debt instruments (the Bonds") issued by the Corporation shall be deposited and invested as provided in the resolution, order, indenture, or other documents authorizing or relating to their execution or issuance, but no bonds shall be issued, including refunding bonds, by the Corporation without the approval of the City Council. All monies of the Corporation shall be deposited, secured, and/or invested in the manner provided for the deposit, security, and/or investment of the public funds of the City and in accordance with investment policies adopted by the City Council. The Finance Manager shall designate the accounts and depositories to be created and designated for such purposes, and the methods of withdrawal of funds there from for use by and for the purposes of the Corporation upon the signature of the Corporation’s Finance Manager, General Manager, and/or the Secretary. The accounts, reconciliation, and investment of such funds and accounts shall be performed by the Finance Department of the City. SECTION 9. EXPENDITURES OF CORPORATE MONEY. The monies of the Corporation, including sales and use taxes collected pursuant to the Act, the proceeds from the investment of funds of the Corporation, the proceeds from the sale of property, monies derived from the repayment of loans, rents received from Amended 08/27/2013 Page 9 of 12 CEDC Bylaws the lease or use of property, the proceeds derived from the sale of bonds, and other proceeds may be expended by the Corporation for any of the purposes authorized by the Act, subject to the following limitations: A. Expenditures from the proceeds of bonds shall be identified and described in the orders, resolutions, indentures, or other agreements submitted to and approved by the City Council. B. Expenditures that may be made from a fund created from the proceeds of bonds, and expenditures of monies derived from sources other than the proceeds of bonds may be used for the purposes of financing or otherwise providing one or more projects, as defined in the Act. C. All other proposed expenditures shall be made in accordance with and shall be set forth in the annual budget required by these Bylaws or in contracts meeting the requirements of the Article. No bonds, including refunding bonds, shall be authorized or sold and delivered by the Corporation without the approval of the City Council. SECTION 10. CONTRACTS. As provided herein, the President and Secretary shall enter into any contracts or other instruments, which the Board has approved and authorized in the name and on behalf of the Corporation. Such authority may be confined to specific instances or defined in general terms. When appropriate, the Board may grant a specific or general power of attorney to carry out some action on behalf of the Board, provided, however, that no such power of attorney may be granted unless an appropriate resolution of the Board authorizes the same to be done. ARTICLE V. MISCELLANEOUS PROVISIONS SECTION 1. SEAL. The Board may obtain a corporate seal, which shall bear the words “Corporate Seal of the Colleyville Economic Development Corporation,” and the Board may thereafter use the corporate seal and corporate name; but these Bylaws shall not be construed to require the use of the corporate seal. SECTION 2. APPROVAL OR ADVICE AND CONSENT OF THE CITY COUNCIL. To the extent that these Bylaws refer to any action, approval, advice, or consent by the City or refer to action, approval, advice or consent by the City Council, such Amended 08/27/2013 Page 10 of 12 CEDC Bylaws action, approval, advice or consent shall be evidenced by a motion, resolution or ordinance duly passed by the City Council and reflected in the minutes of the City Council. SECTION 3. INDEMNIFICATION OF DIRECTORS, OFFICERS AND EMPLOYEES. As provided in the Act and in the Articles of Incorporation, the Corporation is, for the purposes of the Texas Tort Claims Act (Subchapter A, Chapter 101, Texas Civil Practices and Remedies Code), a governmental unit and its actions are governmental functions. The Corporation shall indemnify each and every member of the Board, its officers and its employees, and each member of the City Council and each employee of the City, to the fullest extent permitted by law against any and all liability or expense, including attorneys fees, incurred by any of such persons by reason of any actions or omissions that may arise out of the functions and activities of the Corporation. This indemnity shall apply even if one or more of those to be indemnified was negligent or caused or contributed to cause any loss, claim, action or suit. Specifically, it is the intent of these Bylaws and the Corporation to require the Corporation to indemnify those named for indemnification, even for the consequences of the negligence of those to be indemnified which caused or contributed to cause any liability. The Corporation must purchase and maintain insurance on behalf of any director, officer, employee, or agent of the Corporation, or on behalf of any person serving at the request of the Corporation as a Board member, officer, employee, or agent of another corporation, partnership, joint venture, trust, or other enterprise, against any liability asserted against that person and incurred by that person in any such capacity or arising out of any such status with regard to the Corporation, whether or not the Corporation has the power to indemnify that person against liability for any of those acts. SECTION 4. GIFTS. The Board may accept on behalf of the Corporation any contribution, gift, bequest, or device for the general purpose or for any special purposes of the Corporation. SECTION 5. CODE OF ETHICS. Each director, including the President and Vice President, its officers, employees, and agents shall abide by and be subject to the City's code of ethics. The code of ethics shall be applicable to independent contractors of the Corporation, except to the extent that such independent contractor is not performing work on behalf of the Corporation. Amended 08/27/2013 Page 11 of 12 CEDC Bylaws SECTION 6. AMENDMENTS TO BYLAWS. These Bylaws may be amended or repealed and new Bylaws may be adopted by an affirmative vote of four (4) of the authorized directors serving on the Board, subject to approval by the City Council. The City Council may amend these Bylaws at any time. Such amendments by the City Council will be duly passed and adopted by motion, resolution or ordinance duly reflected in the minutes of the City Council and, thereafter, duly noted to the Board. SECTION 7. DISSOLUTION OF THE CORPORATION. Upon dissolution of the Corporation, titles to, or other interest in, any real or personal property owned by the Corporation at such time shall vest in the City of Colleyville. SECTION 8. APPLICABILITY OF CITY CHARTER, POLICIES, AND PROCEDURES. The City Charter and all duly approved City policies and procedures shall apply directly to the Corporation and the Board unless such charters, policies, or procedures are superseded by state law or not related to the functions of the Board. The Board has the prerogative, subject to approval by the City Council, to adopt other policies and procedures in addition to, or in place of, those of the City. SECTION 9. EFFECTIVE DATE. These Bylaws, having been approved by Resolution R-96-1238, adopted on the third day of September 1996, shall become effective upon the approval of such by the Board. Amended 08/27/2013 Page 12 of 12 CEDC Bylaws RESOLUTION R-17-4194 A RESOLUTION APPOINTING A COUNCILMEMBER TO THE COLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION (CEDC) BOARD OF DIRECTORS WHEREAS,in accordance with the Colleyville Economic Development Corporation (CEDC) Bylaws, a vacancy of any director's position, which occurs by reason of death, resignation, disqualification, removal, or otherwise, shall be filled by the City Council; and WHEREAS,a Councilmember has resigned from CEDC with a term expiring September 28, 2017. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT Councilmember _____, is appointed to serve on the Colleyville Economic Development Corporation Board of Directors for a term to September 2018. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE 17TH DAY OF OCTOBER 2017. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 3, Kathy Wheat Place 4, George Dodson Place 5, Nancy Coplen Place 6, Mike Taylor ATTEST:CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 6d Agenda Date 10/17/2017 Number Resolution R-17-4195 Type Resolution Department City Manager Title A resolution nominating a candidate to the Tarrant Appraisal District (TAD) Board of Directors Strategic Plan B4- Cultivate a culture of transparency and consistent communication Explanation Reading and Public Hearing The Tarrant Appraisal District (TAD) is seeking nominations for candidates to serve on the Board of Directors. The terms of service for the five members of the current Board of Directors will expire on December 31, 2017. Each voting unit may nominate one candidate for each of the five positions to be filled, but are not required to make any nomination or may nominate any number up to five. Nominations must be submitted to the Chief Appraiser as a resolution or official action adopted by the City Council, by October 15, 2017. The current TAD Board of Directors are: Joe Potthoff, Chairman Johnny Bennett John Molyneaux, Secretary Michael O'Donnell Mark Wood Ron Wright, (Tarrant County Tax Assessor-Collector) In order to be eligible to serve as directors, the 2017 nominees must have resided in Tarrant County for at least two years prior to January 1, 2018. They may serve on the governing body of a taxing unit in the County and still be eligible to serve as a Director. However, an employee of a taxing unit is prohibited from serving as a Director unless that employee is also an elected official of the governing body. A Director may not be related to a person who is in the business of appraising property for property tax purposes or represents property owners for compensation in proceedings in the appraisal district or appraises property for use in a proceeding in the appraisal district or who is employed by the appraisal district. A person is ineligible to serve as a director if the individual, or a business in which the individual has a substantial interest, enters into a contract with the appraisal district or enters into a City Council Agenda Briefing 6d City of Colleyville Page 2 contract with a taxing unit in the district, if that contract relates to the performance of an activity governed by Title I of the Texas Property Tax Code (for example, appraising property for tax purposes or determining eligibility for exemptions). A substantial interest exists where the individual and spouse have a combined ownership of at least 10% of the voting stock or shares of a business, or either of them is a partner, limited partner or an officer. Based on the 2016 adjusted tax levy, Colleyville will have 21 votes to cast for the election, which will take place by December 15, 2017. This item allows the opportunity for City Council not nominate a candidate for the TAD Board of Directors. Financial Impact There is no financial impact to the City. Recommendation Approve Attachments 1.Resolution R-17-4195 RESOLUTION R-17-4195 A RESOLUTION NOMINATING A CANDIDATE FOR THE TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS WHEREAS,the City of Colleyville contracts with the Tarrant Appraisal District (TAD) for setting property valuations; and WHEREAS,the City of Colleyville is entitled to nominate one candidate for each of the five positions on the Tarrant Appraisal District Board of Directors; and WHEREAS,the terms of the TAD Board of Directors expire December 31, 2017. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT the City of Colleyville nominates the following individual to serve on the Tarrant Appraisal District Board of Directors: • AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS THE 17TH DAY OF OCTOBER 2017. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 3, Kathy Wheat Place 4, George Dodson Place 5, Nancy Coplen Place 6, Mike Taylor ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number Agenda Date 10/17/2017 Type Report Department City Secretary Title Parks and Recreation Advisory Board Minutes - July 10, 2017 Parks and Recreation Advisory Board Minutes - September 13, 2017 Attachments 1.Parks and Recreation Advisory Board Minutes - July 10, 2017 2.Parks and Recreation Advisory Board Minutes - September 13, 2017 City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, July 10, 2017 6:00 p.m. Colleyville Public Library 110 Main Street - 2nd Floor Meeting Room 1. CALL TO ORDER Vice Chair Mitali Mandlekar called the meeting of the Parks and Recreation Advisory board to order on July 10, 2017, at 6:07 p.m. Present: Chair Hillary Schwanbeck, Vice Chair Mitali Mandlekar, Board Members Rich Hendler, Cliff LeBlanc, John Hillebrand, Natalie Genco, Ajit Purandare, and Jim Hasenpflug. Youth Sport Associations Liaisons: Colleyville Baseball Association representative Brenton Johnson. City staff: Parks Manager Heather Dowell and Administrative Support Specialist Julie Prewitt. Absent: Youth Sport Associations Liaison: Colleyville Lacrosse Association representative Erika Davis-Noble and Colleyville Girls Softball Association representative Matt Koch, and Colleyville Soccer Association representative Patrick Dunagan. 2. APPROVAL OF MINUTES April 10, 2017 Board member Cliff LeBlanc stated he had a question about the previous minutes regarding the Park Land Dedication fund information from last meeting. Parks Manager, Heather Dowell, stated she will address the Park Land Dedication fund in agenda item 3a. Board member Jim Hasenpflug moved to approve the April 10, 2017 meeting minutes as written. Board Member John Hillebrand seconded the motion. The motion carried unanimously. 3. REGULAR AGENDA ITEMS 3a Update on Park Land Dedication Fund Parks Manager, Heather Dowell, referenced last meeting’s question concerning the Park Land Dedication fund status report showing negative interest. Manager Dowell has been in-touch with Staff members, from the finance department. A finance staff member stated the account is an investment account, and the Parks and Recreation Advisory Board MINUTES July 10, 2017 City of Colleyville Page 2 interest can be negative in the beginning of the year due to the end of year interest accrual that is completed in the prior year. The interest line can show up as a negative number until the interest is accrued throughout the year, it is merely an accounting entry, it is not actually part of the account. The account currently has $3,705 in investment earnings to date. Chair Hillary Schwanbeck arrived and assumed running the meeting at 6:11 p.m. 3b Consider the Colleyville Nature Center Pond Naming Ad Hoc Committee's recommendation and approval of the May 1, 2017 Ad Hoc Committee minutes Board member and Colleyville Nature Center Pond Naming Ad Hoc Committee member Cliff LeBlanc informed the board the committee reviewed the recommendation of names provided by the Facebook Friends of Colleyville Nature Center and moved to recommend those pond names to the board and City Council. Board member Mitali Mandlekar asked if these are the names the residents proposed. Board Member and Colleyville Nature Center Pond Naming Ad Hoc Committee member Cliff LeBlanc stated yes. Board member and Colleyville Nature Center Pond Naming Ad Hoc Committee member Ajit Purandare stated they looked at the regulations, and all the names met the requirements. Board member Ajit Purandare moved to approve recommending the nine pond names recommended by the Colleyville Nature Center Pond Naming Ad Hoc Committee to city council, board member Mitali Mandlekar seconded. The nine pond names are attached in a map. Board member Jim Hasenpflug sought confirmation that the vote was not approving the pond names, just recommending them to council. Manager Dowell stated yes, the recommended names will still go to council for final approval. The motion to recommend the pond names to City Council passed unanimously. Board member and Colleyville Nature Center Pond Naming Ad Hoc Committee member John Hillebrand moved to approve the minutes of the May 1, 2017, Colleyville Nature Center Pond Naming Ad Hoc Committee, Board member and Colleyville Nature Center Pond Naming Ad Hoc Committee member Cliff LeBlanc seconded. The motion carried unanimously. Chair Hillary Schwanbeck stated the Colleyville Nature Center nine pond names will be recommended to City Council. Once the names are approved, the Ad Hoc committee will dissolve. Parks and Recreation Advisory Board MINUTES July 10, 2017 City of Colleyville Page 3 3c Consider the frequency the Parks and Recreation Advisory Board Meets Chair Hillary Schwanbeck informed the board the Parks and Recreation Advisory Board bylaws state the board meets quarterly. It has been requested by board member Rich Hendler to meet more frequently. Board member Ajit Purandare asked board member Rich Hendler to give the pros and cons of meeting monthly. Board member Rich Hendler stated he did not make a suggestion to meet monthly, he made a suggestion for the board to discuss quarterly meetings. Board member Hendler thinks it would be wise to look at how often the board meets, due to the fact we are in a huge master plan revision. Board member Hendler stated he does not have a preconceived notion of meeting bi-monthly or monthly, they could call special meetings. Board member Cliff LeBlanc asked a bylaws question, “If the board had a monthly meeting, and a member did not show up, and there is no quorum, then the board would just go on to the next meeting?” Manager Dowell stated she spoke with the assistant City Secretary and was told if the board wanted to have more meetings, it is welcome to have more. The board will need to meet as a public meeting; you will need to have a quorum, and if you miss a meeting it will count against your 75% attendance record. Manager Dowell also stated the board may call meetings when they want to, they don’t have to call them special meetings, and they don’t have to change the bylaws to call more meetings. Board member Rich Hendler asked previous Parks and Recreation Advisory board members if the quarterly meetings worked out. Board member Mitali Mandlekar, answered the quarterly meetings worked out fine, Manager Dowell can reach out to the board to attend meetings with the consultant. Board member Mandlekar stated that before we change our meeting frequency this year, we need to see how this would work with our requirement to visit with the consultant for the master planning process. If we have a (board) meeting scheduled on one day but the consultant is coming in (out of town) on another day to visit with us, we want to make sure that these meetings are scheduled such that we have a quorum and board members are also available to attend as many master plan process meetings as possible. Board member Cliff LeBlanc asked if the Special Meetings would count as voting meetings. Manager Dowell stated you can take action like a regular meeting. Board member Hillary Schwanbeck asked about the stakeholder meetings called in June, can you call more meetings like that, or would it need to be more official. Manager Dowell stated we can call meetings either way, we knew there would not be a quorum at the meetings, and therefore no posting was required. If we need Parks and Recreation Advisory Board MINUTES July 10, 2017 City of Colleyville Page 4 to have a meeting and the board can meet at one time where there will be a quorum, then we need to post an agenda with a 72 hour notice. Board member Jim Hasenpflug asked when the master plan will be done. Manger Dowell informed the board it should be completed by the end of the year, in her report she will discuss the Parks, Recreation and Open Space master plan update, she will be looking to have a meeting with the board in September and having a public meeting with the consultant. Manager Dowell stated as the consultant does a report/update, she definitely wants the board to see the information, and if the board would like to have a meeting to discuss the information, it can . The consultant is working to compile all the stakeholder information and present it at a public meeting on the first or second week of September. Board member Jim Hasenpflug asked when do you, Manager Dowell, expect the consultant to start drawing conclusions, formulating a plan, something we could give feedback on, earlier than later. Manager Dowell stated sometime after the September public meetings. Manager Dowell let the board know w e should start receiving information from the consultant in October, then we will be meeting with the board, to be followed by council for input. After the meetings the consultant will go back through the draft and add the comments from everyone. Board member Cliff LeBlanc asked if there is a plan for a special meeting fo r this board to provide influence/opinion about the master plan to council. Manager Dowel answered, when the consultant comes out with the first proposal, the board will be able to give feedback and your feedback will go to council for review. Board member Rich Hendler stated, “And if there was a bi-monthly meeting, we could actually have an open forum at this group so we could, to discuss that, to make our joint response. I personally want to do more, at a minimum I would say bi-monthly and if we didn’t have enough agenda items, but bottom line is I think we could be doing a ton more, we could be free thinking, we can get together. I mean, if there is a problem with quorums or if there is a problem with time and people don’t want that, but going from quarterly to bi-monthly would add two more meetings. And, personally to have waited three months to approve an ad hoc committee thing on pond naming and that’s what we are showing as our action today, maybe that’s why people have difficulty making the meetings. That’s just an opinion, that’s just probably not a good comment that I made. But, I think we could be doing a ton more; I think we could be having meetings, you know bring the sports groups in, have them give reports, we could be talking to the senior citizens, I think we could be doing a ton more at these meetings but, that’s me and if everyone is happy with the status quo, so will I be.” Board member Ajit Purandare stated he would not be opposed to bi-monthly meetings, two more meetings, that’s six instead of four. Board member Purandare does not think that’s an extraordinary requirement. Parks and Recreation Advisory Board MINUTES July 10, 2017 City of Colleyville Page 5 Board member Rich Hendler stated he does not know what it would take to make the change, he wanted to get a feel if everyone was happy with quarterly meetings. Board member Ajit Purandare stated that it’s July now, and from a Colleyville Soccer Association prospective, the board will not have a meeting before the season starts, and will almost be done before the next meeting; to Rich’s point there is no chance for feedback. Board member Rich Hendler stated, “Before, back when I was, it was a parks board, the liaisons were not part of the meetings. But, the point is you could have, in bi-monthly meetings, you could have a sport come by year and just give an update, and stir it up, and do you know, have speakers, bring an arborist in. I’m just thinking that we, this board should stir the pot, and that’s, you know maybe that’s not appropriate, but I like not waiting until October. Meaning, just what he said, school, maybe bring in the school district in, I mean the liaison, and the parks board; I get that we rely on staff, but we as a board represent citizenry, and we can be bringing things forward as far as, items etcetera.” Board members Mitali Mandlekar and Ajit Purandare agreed with board member Hendler. Manager Dowell stated that staff is looking for the board to bring forward items they want to address. Chair Hillary Schwanbeck asked what is the best process to bring items to the agenda before it is created. Manager Dowell informed the board a member can bring an item to staff or the chair, if you want to follow processes, a member would send the request to the chair, and the chair would send the request to the parks manager. Manager Dowell stated staff is happy to add any item to the agenda, there is the requirement of having the agenda published and posted 72 hours prior to the meeting that will need to be followed. Board member Rich Hendler stated he requested the frequency of meetings be placed on the agenda to have a discussion to see if the board was happy with what they were doing. Board member Hendler hopes the board gets together before the draft of the master plan is put together, because we should be putting together something and hearing from each other. Board member Hendler stated that’s what we are is an advisory board. Chair Schwanbeck is not opposed to bi-monthly meetings. Chair Schwanbeck asked if the board did move to bi-monthly meetings, how would the board like to move towards that? Board member Cliff LeBlanc asked if they wanted to move October’s meeting to September. Manager Dowell stated you can do that, when she gets the dates from the contractor for the Master Plan she will give them to the board, and they can decide if they want to meet before that date, or go to tha t Parks and Recreation Advisory Board MINUTES July 10, 2017 City of Colleyville Page 6 meeting and meet after. Manager Dowell stated that is something we need to discuss. Board member Mitali Mandlekar stated she definitely wants to be involved in the public meetings, anything involving the master plan process. Board member Mandlekar stated she is concerned if the board has a bi-monthly meeting that it would impact the schedule of feedback from the board members on the master plan process. Board member Mandlekar stated a board member would then be attending 2 or 3 meetings in one month, board meetings and stakeholder meetings, and she would want park board members to be involved in the stakeholder meetings, it is really important. Manager Dowell stated it is important the park board be involved, as soon as she gets the date from the contractor she will send it out. Manager Dowell stated if the board would like to see the information the contractor has collected from the surveys before the public meetings, she can send it out and then the board can attend the public meetings and meet to discuss after the public meeting. Chair Schwanbeck stated to keep in mind this is a brief season of mini meetings that is important to have, not something long term. Chair Schwanbeck continued, we can look at starting to meet bi-monthly in 2018 and start effecting more change. Board member Cliff LeBlanc stated the more active we are as a board the more important we will be to staff during implementation. Unfortunately, the quarterly system has made us backseat, reactive mode. If we met more often, we cou ld be more impactful to the community. Chair Hillary Schwanbeck agreed. Board member Ajit Purandare also agreed, and stated the board would be more responsive. Chair Schwanbeck stated we don’t go bi-monthly until 2018; for the remainder of this year have our regular scheduled meetings and add additional meetings where we feel necessary for the master plan. Board member Rich Hendler stated that makes perfect sense, and will state again he thinks this board needs to meet before we get consultant input fro m the meetings. Board member Hendler personally is on this board to find out what the other board members think, and we need to do that before. Board member Hendler stated we had split sessions, that was great, we had stakeholder meetings, that was great, but he thinks bi-monthly meetings, no rush in this; January, March, May, July, September, November, and call off July for vacations. Board member Hendler does not want to upset anybody meeting their criteria. Parks and Recreation Advisory Board MINUTES July 10, 2017 City of Colleyville Page 7 Board member Cliff LeBlanc stated he would like to have a special meeting to call out the board’s priorities concerning the master plan from all the feedback, in a month or two months, whatever is best. Board member Rich Hendler thanked board member LeBlanc, and stated that would be a great idea. Board member Jim Hasenpflug asked when the consultant comes back in September for the public meeting will he be here for several days or just in and out. Manger Dowell let the board know it will be a day or two, if the board would like to set up another meeting with the consultant, the consultant can be contacted to try to block that time out. Board member Jim Hasenpflug would like to meet with the consultant as a group prior to the public meeting to hear where they are coming from and offer constructive comments either at that time or at the public meeting as well. Board member Hasenpflug also stated the board should meet as a group again, to discuss how the public meeting went, what follow up items the board has, and what follow-up items the consultant is looking at. Board member Hasenpflug would like both of those meetings to be official meetings, and for the board to also attend the public meeting. Board member Hasenpflug stated as an advisory council it would be good to hear before the consultant speaks to the public, and if there is anything dramatic, they could interject information as needed . Board member Hasenpflug stated as an advisory board to both the parks manager and the consultant, the board should hear what is going to be said beforehand. Board member Mitali Mandlekar stated these are great ideas and asked Manager Dowell if the additional meetings are included in the contract with the consultant. Manager Dowell stated she would have to contact the consultant and see if they are willing to do the additional meetings without a charge, there are a certain amount of meetings included in the contract. Board member Jim Hasenpflug stated that was why he asked about the travel plans of the consultant, he did not want to incur any additional c osts, if the consultant was in town a day or two before the public meeting, the board could meet with him. Board member Cliff LeBlanc asked if there were any meetings scheduled with City Council. Manager Dowell stated not before the public meetings, there will be another meeting when City Council gets the preliminary plan. Manager Dowell stated we had a meeting with council where they provided their input, and as we gain information from them, we will be sending it out for people to review an d add in their input. Parks and Recreation Advisory Board MINUTES July 10, 2017 City of Colleyville Page 8 Board member John Hillebrand stated he liked the concept of meeting with the consultant before the public meetings, he would like to get a sense of what direction the consultant is going and what they see as primary issues that they want to address so the board can have some input into that discussion and influence. Board member Hillebrand would like some feedback from the consultant before the board meets the first time, then after the public meetings when they are starting to pull their information together a little more concretely, (the board) adding some input, he believes is a good idea. Board member Rich Hendler stated, “So I am not asking for action, I just wanted to see which way the wind was blowing. Cliff made a comment sort of on momentum, we need bi-monthly, there is just a little bit more, 3 months is a long time, and that’s our choice that’s fine . But, I just like that idea to get into a routine; we are volunteering, we are not paid staff, so it has to be a dialogue with our staff as well, meeting rooms, I understand all that. But, I just, I think we can be doing a little bit more, and that schedule would be a little bit more conducive to getting involved and representing the citizenry.” Board member Jim Hasenpflug stated, “What I would like to suggest, that so, maybe we can move on, is that you have heard our comments and our desire to be involved more in the strategic thing. So if we can try to accomplish that, that’s going to lead to several more meetings here in the next few months, and then as it starts to wind up, you said I think you said around the end of the year, you know we are going to want to have additional meetings with them as it comes down, and as that sort of winds down, then we can reevaluate. Hey, how did we like this, did we feel we were more effective, and if we were, then let’s plan for more frequent meetings in 2018.” Board member Rich Hendler thanked board member Hasenpflug. Board member Ajit Purandare stated then bi-monthly meetings in 2018. Board member Jim Hasenpflug stated to re-evaluate sometime in November. Board member Cliff LeBlanc stated that they are going to need to do a survey, since there are a couple of people not here, to find out what is the best time and date. Liaison Brenton Johnson stated he supported the idea. Board member Jim Hasenpflug stated as we schedule these additional meetings, with the exception of where we have the consultant, we should all feel empowered to put other items on the agenda, whether it’s from one of the youth associations to talk about something that’s coming up in their year; then anyone of us can call and get it on the agenda. Board member Hasenpflug stated the board should not Parks and Recreation Advisory Board MINUTES July 10, 2017 City of Colleyville Page 9 hesitate, these additional meetings do not have to be 100% exclusively tied to t he master plan. Board member Cliff LeBlanc asked if there is any plans for additional expenses or new expenses or any of those kind of things for facilities. Manger Dowell asked as far as the Voluntary Park Fund? Board member LeBlanc stated well, tarps or anything. Manager Dowell stated right now we are not planning any large items, because we are looking to the master plan to set the next 10 years out. Manager Dowell informed the board that in the master plan there will be an implementation plan, which looks at all of our funding and will help line it all out. Board member LeBlanc stated, so you are going to wait through the master plan stuff? Manger Dowell stated we are still going to be doing small projects, we are not going to do any major re -dos, we are not looking to use any Voluntary Park Funds right now and we want the consultant to have all of that to look at with their information to create the implementation plan. Board member LeBlanc asked, so those items do not need to get the board’s approval? Manager Dowell stated when we go through the master plan we will look to the board for approval, and when it comes to the funding we will look to the board for approval. Board member LeBlanc stated he meant the small things, little projects. Manger Dowell stated not out of the general fund, only out of the Voluntary Park Fund, day to day maintenance we do not come to the board. Board member Natalie Genco joined the meeting at 6:41 p.m. Chair Schwanbeck stated we will add this to another agenda, later in the year or beginning of 2018 to discuss. 4. REPORTS 4a Recreation, Athletics, and Senior Center report Manager Dowell gave the Recreation, Athletics and Senior Center update for Recreation and City Events Manager Lisa Escobedo. Starting off with Recreation, The Texas Junior Anglers event was held at the Colleyville Nature Center on April 22nd with over 150 people attending the free event. The summer recreation classes started in June and will continue through August. All the youth sports associations have finished their spring season. Spring Volleyball finished their season with a tournament May 13th with the largest league to date, 40 teams and 392 girls participating. Summer Volleyball started and will Parks and Recreation Advisory Board MINUTES July 10, 2017 City of Colleyville Page 10 end July 29th and it is the largest summer league to date with 19 teams, and 180 girls participating. Fall Volleyball will begin registration July 24th. Tennis has 5 teams playing at City Park. The summer tennis classes include weekly camps as well as monthly classes. The Senior Center had AARP come and prepare taxes free of charge again this year, 115 people participated. In May the Senior Center received a $2,893 grant from the Colleyville Woman’s Club to be used to purchase audio equipment for the large room at the Senior Center. Upcoming events are the Library Reading Finale on July 28th, and the Senior Health Fair on September 8th. 4b Parks Report Parks Manager, Heather Dowell, informed the board the parks staff has been busy with youth sports associations’ spring seasons and several tournaments outside of the associations. The parks staff tried letting the youth baseball association practice on the competition fields. Liaison Brenton Johnson stated this change went outstandingly well and the change in practice area has helped their membership numbers, and thanked Manager Dowell. Board member Natalie Genco asked what youth sports association does Mr. Johnson represent. Liaison Brenton Johnson stated Colleyville Baseball Association. Board member Rich Hendler asked in re ference to the practice fields, does each team get a practice each week, or was it a rotation. Liaison Johnson stated the association tried to use it as a single practice a week. Board member Hendler then asked what ages. Liaison Johnson stated different ages and different fields, from 6 years old to 13/14 years old. Liaison Johnson stated we are a recreation organization, so our recreation teams had first priority, and tried to limit the number of slots to keep from damaging the fields. Board member Ajit Purandare asked Liaison Johnson about other cities going to turf fields. Liaison Johnson stated the infields are artificial turf. Board member Purandare asked if that change is supposed to be better or worse. Liaison Johnson replied depends on what type is put in, a lot of teams like it because it is reducing injury during tournaments, and they are not having to drag the infields all the time. Liaison Johnson stated from a prospective of your facility or one with turf fields they are going to go to the other one; from an association prospective it makes it easier for us to get all the scheduled games in. Parks and Recreation Advisory Board MINUTES July 10, 2017 City of Colleyville Page 11 Manager Dowell informed the board the Pleasant Run lower practice fields continue to be closed this summer and the grow-in looks good, hopefully they will be ready by August 5th for the new season, and parks staff will start working on the upper fields. Manager Dowell stated you will see more improvements on the practice fields as Pleasant Run Road is under construction. When they redo the road there is a trail that is supposed to be built along the front of the park, the Cotton Belt trail will connect from an off-shoot that will come down into Pleasant Run Park and utilize the trail that is already there, then go through the church property and through the front of the practice fields, where a new fence will also be put up. This change will allow for connectivity from the Cotton Belt Trail, to the park and neighborhoods. The park staff is working on replacing dead plant material around town where there is die off and working to plant the area out in front of city hall. The staff is working hard to keep up with the heat and maintenance; we are fortunate for all the rain we have had over the past couple of weeks. L. D. Lockett Park is almost complete, marketing staff is working on a grand opening date and as soon as the date is set Manger Dowell will inform the board. Over the next few weeks parks staff will work on the finishing touches, grass was not scheduled in the contract so parks staff is going to re-sod the disturbed areas. This fall park staff will add some trees in the area where some were lost. The Parks, Recreation and Open Space Master Plan is progressing. Manager Dowell would like to thank the board for attending the meetings with the consultant. A lot of good feedback was obtained from the stakeholder meetings , 10 meetings were held with over 90 people attending . Many similar topics were discussed during the meetings, this will be helpful to prioritize and make big improvements. Fifteen hundred random 5 page surveys were mailed out to Colleyville residents, the consultant has received over 300 surveys to date. 183 on-line surveys have been completed to date, this survey will stay open until after the public meetings. In September the consultant will be meeting with 5th and 6th graders along with some high school students to get their feedback for the master plan. Board member Cliff LeBlanc requested for Manger Dowell to inform the board when the meetings are held with the students, he may want to attend. Manger Dowell affirmed. Manger Dowell informed the board planning for the public meeting is continuing; the meeting will have some of the mapping, different discussions covering topics Parks and Recreation Advisory Board MINUTES July 10, 2017 City of Colleyville Page 12 that have already been discussed and an inter-active part. As soon as the meeting date is set it will be sent out to the board. The next step in the master plan process will be to assemble all the meeting information and the surveys to see the citizen’s desires. It will be put into a list order and later compiled into an implementation plan. The implementation plan will look at projects, priorities, funding sources and availability, timelines and grant opportunities. It will provide conceptual plans or ideas and basic prices associated with the plans that will allow the city to plan for big projects over the next 10 years. Chair Hillary Schwanbeck asked Manger Dowell what the policy is related to unlocking the restrooms at McPherson Park. Manager Dowell stated staff usually comes in at 7am, and the first thing they do is go out and unlock the bathrooms, at night someone comes back around 9pm to 10 pm to lock them. L. D. Lockett Park has the first bathroom locks with a timer, we are trying the timer locks out with a hope to install them at all the parks. Staff would like to set the locks to unlock at 5am and lock at 10pm without staff having to come back to lock up. So far there have been no issues with the timer locks. Cha ir Schwanbeck stated she found the restroom doors at the McPherson Park big pavilion locked the other day. Manger Dowell stated those restrooms are not always unlocked due to infrequent use, she will make a note. Board member Mitali Mandlekar asked if the timer locks will have a remote access, would you be able to lock and unlock remotely. Manager Dowell stated not that she is aware. Board member Cliff LeBlanc stated it depends on the brand of locks, there are some that have apps. Board member Mitali Mandlekar stated it would be nice for the future, so you don’t have to be physically there. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Citizen Dave Dudziak of 2301 Wikes Court, Colleyville spoke on behalf of Kimzey Park and Ross Downs/Longwood neighborhood. Mr. Dudziak stated he was not aware there was a Parks, Recreation and Open Space Master Plan update occurring until today when he was looking at the City’s website. Mr. Dudziak referenced in the past the City of Colleyville kept a priority list of park projects and he had worked with the city to get Kimzey Park upgrade projects on the list. Current items he would like added to the 2018 priority list for Kimzey Park: 1) Dredge the pond, 2) Address flooding in the playground area when it rains, 3) Add a drinking fountain, 4) Add some wildflowers to open space, and 5) Add shade structures to park around playground area for parents watching children. Mr. Dudziak would also like for the city to look at angle/location of ramps from Parks and Recreation Advisory Board MINUTES July 10, 2017 City of Colleyville Page 13 sidewalks to street, he has to almost be standing in the street to push the button for the crosswalk to be activated, and feels it is an endangerment. Manager Dowell informed Mr. Dudziak and the board the pond dredging and playground flooding at Kimzey Park has already been identified with the master plan process. Board member Jim Hasenpflug requested Mr. Dudziak to clarify the ramp angle. Mr. Dudziak stated the ramp is facing the street at a 45 degree angle instead of strait across. Board member Mitali Mandlekar stated that is a separate ordinance. Mr. Dudziak stated he is aware of it. Board member Ajit Purandare stated Highway 26 is a state highway and he would need to take up the issue with Austin. Mr. Dudziak stated it is the same on Glade Road. Mr. Dudziak would like to thank the board for the lights on Bransford Road at Cotton Belt Trail crossing. Mr. Dudziak stated he would like a sign on the Cotton Belt Trail for parents to wear bike helmets since their kids are wearing helmets. Board member Ajit Purandare asked how is the crossing going, especially the one intersected at Pleasant Run Road. Board member Rich Hendler stated the signs help, but there are still people distracted there. Chair Schwanbeck stated that the intersection really needs a stop sign. Board member Ajit Purandare asked if there were any other intersections along the Cotton Belt trail Mr. Dudziak felt were hairy along the trail. Mr. Dudziak stated Pleasant Run Rd and Bransford Rd are the two busiest, maybe McCain could be better. Board member Natalie Genco stated maybe a sign stating helmets save lives. Mr. Dudziak stated something for awareness and education. Mr. Dudziak stated the master plan is a great project, and would like to state board member Rich Hendler is right, about meeting more often and getting ahead of the consultant, they need to hear about Colleyville from the board, make sure the consultant doesn’t take over your job. Board member Rich Hendler asked Mr. Dudziak how can we increase cyclist or use on the Cotton Belt Trail by the citizenry. Mr. Dudziak suggested better connection points to the trail. Mr. Dudziak stated the L. D. Lockett Park is good for the ability to get water and use the facilities, and that’s important. Board member Hendler suggested some safe signs to alert people that there’s people coming down the trail, because a girl came jogging out from L. D. Lockett park without looking the other day and almost caused an accident. Mr. Dudziak suggested more advertising or demonstrations of some kind to get people involved, there are plenty of people on the trail, but not enough. Parks and Recreation Advisory Board MINUTES July 10, 2017 City of Colleyville Page 14 Board member John Hillebrand thanked Mr. Dudziak for his comments and bringing up some good points, and that you have brought forward citizen awareness of the master plan; you are an HOA president, active with biking and you did not know the master plan was happening. Board member Hillebrand stated he would hope that HOAs would notify their residents that the master plan is happening or have temporary signage on the Cotton Belt Trail telling “You could have input” and list the website or put signs at the pavilions/sporting events to let the citizens know that we are doing the master plan. Mr. Dudziak stated that board member Hillebrand is right, and referenced signs in parts of Grapevine that are on their trails, those signs are developing awareness with citizenry. Board member Hillebrand stated he does not think laminated signs would cost that much, they would only be up for a couple of months; you could stick them on a fence post or in the ground, just so the people who use the facilities know about the master plan. Board member Hillebrand thanked Mr. Dudziak for coming and for his comments, they are exactly the type of input the board needs to hear and the consultants. Mr. Dudziak referenced board member Handler’s point and stated the more active the board is the more active participation you will receive in return. Mr. Dudziak thanked the board for listening to his requests. Citizen John Furin of 3113 Hazlewood Court, Bedford, Texas stated he was a retired GCISD educator and coach. Mr. Furin informed the board he was there to let them know about the Extreme Flag Football organization he is bringing to Colleyville. The goal of Extreme Flag Football is to make the game of football safer. There is a patent on Extreme Flag Football and it is a 501(c)3 organization. Coach Willis at Colleyville Heritage High School is behind the program. Mr. Furin would like to give back to the community by bringing the program to Colleyville, he will be providing a skills development night and spe akers to mentor the participants as part of the enrollment fee. The first season will be held at Compass Church. There will be an information meeting at Dick’s Sporting Goods on Saturday, July 22nd. Board member Natalie Genco asked what the ages of the players were. Mr. Furin stated there will be three divisions in the fall season; 1st & 2nd graders, 3rd and 4th graders, and 5th and 6th grades will be together. In the spring we may add a 7th and 8th grade division. Board member Natalie Genco stated this may be the way of the future. Board member Rich Hendler asked if July 22nd will be a sign up, or do you have a try-out. Mr. Furin answered that there are no try outs, you just sign up. Parks and Recreation Advisory Board MINUTES July 10, 2017 City of Colleyville Page 15 Board member Hendler asked when the practices will start. Mr. Furin stated the skills will start Monday night the week after sign ups, and practices will follow on Tuesdays. Mr. Furin stated he had flyers for anyone interested. Board member Natalie Genco wanted to let the board be aware of a project she has been working on, a Community Garden. The garden will not be a part of the parks, it is a separate 501(c)3, and will be located in McPherson Park. The initial presentation has been presented to council, and it will be voted upon in a couple of weeks. Board member Genco likes to think of it as a community builder, a place where families can go and learn together. The targeted dig date is early November. Chair Hillary Schwanbeck asked board member Natalie Genco who has the mulcher. Board member Genco stated the parks department has the chipper and will be mulching. Chair Schwanbeck stated to let her know if they need any good mulch, she has a lot of good scrap that they are paying to be hauled off to Alpine. Board member Rich Hendler stated he would like a plot. Board member Genco stated the plots are very limited right now, only 33 to begin. Board member Rich Hendler asked to explain the dig date. Board member Genco stated in November they are going to build the beds, put dirt in, and mulch. If someone wanted a winter garden they can, but the North Richland Hills Community Garden suggested they build the beds and let them sit before starting to plant. Board member Natalie Genco stated they are going to encourage plot renters to donate their excess vegetables, there will be a designated picnic table for Grace Food pantry to come by and pick up the extra vegetables. 6. ADJOURNMENT Board member Mitali Mandlekar moved to adjourn the meeting, and board member Jim Hasenpflug seconded. Motion carried unanimously. Chair Hillary Schwanbeck adjourned the meeting at 7:48 p.m. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 2nd DAY OF October, 2017. Parks and Recreation Advisory Board MINUTES July 10, 2017 City of Colleyville Page 16 Minutes taken and prepared by: Julie Prewitt Administrative Secretary Attachment: Map of recommended pond names for the Colleyville Nature Center ponds Parks and Recreation Advisory Board MINUTES July 10, 2017 City of Colleyville Page 17 City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Special Meeting MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Wednesday, September 13, 20176:00 p.m. Colleyville Public Library 110 Main Street - 2nd Floor Meeting Room 1.CALL TO ORDER Chair Hillary Schwanbeck called the special meeting of the Parks and Recreation Advisory board to order on September 13, 2017, at 6:04 p.m. Present: Chair Hillary Schwanbeck, Vice Chair Mitali Mandlekar, Board Members Rich Hendler, Cliff LeBlanc, John Hillebrand, and Jim Hasenpflug. Council Member Bobby Lindamood. Youth Sports Associations Liaisons: Colleyville Soccer Association representative Nathan White and Colleyville Girls Softball Association representative Matt Koch. City Council member Bobby Lindamood. City staff: Parks Manager Heather Dowell, Senior Center/Recreation Manager Lisa Escobedo, Administrative Support Specialist Julie Prewitt, and Brandstetter Carroll, Inc. representatives Patrick Hoagland and Elizabeth Holser. Absent: Board Members Natalie Genco and Ajit Purandare. Youth Sport Associations Liaisons: Colleyville Baseball Association liaison Brenton Johnson, and Colleyville Lacrosse Association representative Erika Davis-Noble. 2.DISCUSSION WITH CONSULTANT 2a Discussion with Parks and Recreation Master Plan consultant, Brandstetter Carroll Inc., regarding the direction of the Parks, Recreation and Open Space Master Plan. Parks Manager, Heather Dowell, introduced the consultants Pat Hoagland and Elizabeth Holser from Brandstetter Carroll, Inc., then she informed the board they will give the board an update on the Parks, Recreation and Open Space Master Plan. Brandstetter Carrol, Inc. representative Patrick Hoagland presented an overview of the work that has been completed to date and what is planned in the future. Board member Cliff LeBlanc asked Mr. Hoagland if they had spoken with the children yet. Mr. Hoagland stated they have not spoken with any children yet, they would still like to. They are experiencing difficulty in getting an appointment set. Parks and Recreation Advisory Board MINUTES September 13, 2017 City of Colleyville Page 2 Board member Rich Hendler asked if there was a football organization. Mr. Hoagland stated they were not at the meetings. Parks manager, Heather Dowell, stated we do not have a football organization that uses the City of Colleyville’s fields. Board member Hillary Schwanbeck asked if they had tried the high school’s booster clubs. Manager Dowell stated no, they had not. Board member Rich Hendler asked where do Colleyville children play football, and where are their games played. Senior Center/Recreation Manager, Lisa Escobedo, stated the youth play football through the Grapevine/Colleyville Youth Football Association and is scheduled through Grapevine Parks and Recreation. As far as where games are played, Manager Escobedo stated she is not sure since the games are scheduled through Grapevine Parks and Recreation. Games are probably played at a GCISD school or Grapevine park. Board member Rich Hendler asked what the target date for the draft copy of the Parks, Recreation and Open Space Master Plan presentation to City Council. Mr. Hoagland stated he needed to revise the schedule since the public engagement segment was not held until September, it’s probably right after the first of t he year. Board member Cliff LeBlanc asked Mr. Hoagland if there will be a visual of all the information presented later. Mr. Hoagland confirmed there will be. Council Member Bobby Lindamood asked Mr. Hoagland if Colleyville’s pocket parks will be represented on the visual to be presented later. Mr. Hoagland stated the existing parks, i.e. the HOA parks, were on the maps as well as city trails and the private trails. Brandstetter Carroll, Inc. consultant Mr. Hoagland continued with the presentation moving on to discuss the surveys. 1,500 surveys were mailed to Colleyville residents, the consultants expected around 300 to be returned. The consultants have received 534 completed mailed surveys back. To date the consultants have received 952 responses to the on-line/paper survey, which is open to all users of Colleyville facilities and activities. Board member John Hillebrand asked Mr. Hoagland if his responses are based on the statistically valid survey. Mr. Hoagland stated yes, just the statistically valid random sample survey is in the presentation. Board member Hillary Schwanbeck asked if the benchmark is based on similar type of communities or just a national benchmark. Mr. Hoagland stated the benchmark is all of ETC Institutes’ (company used to conduct the survey) communities they have surveyed across the country. Parks and Recreation Advisory Board MINUTES September 13, 2017 City of Colleyville Page 3 Board member Cliff LeBlanc asked if Mr. Hoagland knew the standard deviation of the survey. Mr. Hoagland stated plus or minus 4.2% Board member Mitali Mandlekar referenced a chart shown by Mr. Hoagland, it shows and stated the needs are probably lower due to neighborhood parks having good access for the residents. Mr. Hoagland stated that is probably correct, the key is looking at the unmet needs. Board member Rich Hendler asked Mr. Hoagland if the scores reflected for golf are always that low. Mr. Hoagland stated it is just below tennis courts, it just shows what’s most important to a household. Mr. Hoagland moved to present Priority Investment Ratings, which combines the importance to households and unmet needs. Board Member Mitali Mandlekar stated she found it interesting that off leash dog parks keeps showing up high on the list of needs. Then Mr. Hoagland moved on to show the same statistical data for recreation programs. Board member Rich Hendler commented that the data presented was incredible, and was great to see it put all together. Mr. Hoagland said this is a company that has started putting these statistics together. Board member Cliff LeBlanc stated he noticed that a lot of the recreation programming is skewed towards older demographics. Is that normal? Mr. Hoagland stated yes, those activities are things you can do your entire life that come to the top of the statistics. If you look at youth activities they hav e approximately an 8 year span of when people participate in them. Board member Cliff LeBlanc asked how do you make sure you don’t lose track of some of the activities for the youth. Mr. Hoagland stated the sports show up as a small group, but we know they are an important group and look at making sure we cover these groups. That’s why we do so many different types of public engagement in this phase of data collection. Board member John Hillebrand stated the way the questions are structured imply the youth’s needs are being met. Mr. Hoagland stated yes. Board member John Hillebrand stated they have programs and are happy with the facilities, they don’t perceive the need that they need more and the city may have addressed their needs very well. Board member Cliff LeBlanc stated it’s not addressing them that I’m talking about, it’s in the grand plan of things you are trying to set the vision, if you totally focus on the items at the top of the chart you may forget about the Parks and Recreation Advisory Board MINUTES September 13, 2017 City of Colleyville Page 4 things that keep people around. Council member Bobby Lindamood stated something else to remember, that five years ago the average age of a Colleyville resident was 56, now it’s 47. It’s kind of getting younger, but before long it will creep back up. Board member Cliff LeBlanc asked if we ever use Radio/Television to get the message out about events. Council member Bobby Lindamood stated we are too small. Board member Rich Hendler asked Mr. Hoagland if the two page survey was an old one. Mr. Hoagland stated the information presented was from the 6 page mailed survey. The two page is the web-survey that is on-line now. Board member Rich Hendler stated the information is so actionable and direct, thank you. Council member Bobby Lindamood asked when the on-line survey will close. Mr. Hoagland stated we can close it at any time, but we want to keep it open until after the public meeting tomorrow night. We will probably close it next week. Board member Cliff LeBlanc asked if Mr. Hoagland had a number of the sidewalks around, what sidewalks are not there and the trails. Mr. Hoagland stated they just had a meeting about the trails. Council Member Bobby Lindamood stated the city has a sidewalk committee. Board member Cliff LeBlanc asked if there are other options concerning a rec center, have you considered them. Council member Bobby Lindamood stated the council has spoken to Life Time Fitness, they don’t want to be in competition with them. Mr. Hoagland informed the board that the public meeting tomorrow night will be set up into 3 stations. Board member Mitali Mandlekar stated she felt that was a great way to get information so the whole conversation doesn’t get shifted. Brandstetter Carroll consultant, Mr. Hoagland, finished the presentation. Board member Rich Hendler asked about the stakeholder meetings that were planned to interact with students at the schools. Parks Manager, Heather Dowell, stated that she has tried several times through different contacts with no follow through from the schools. She is continuing to try and welcomes any contacts that will allow her to make this happen. Parks and Recreation Advisory Board MINUTES September 13, 2017 City of Colleyville Page 5 Board member Mitali Mandlekar asked if there was a specific age group being targeted. Manager Dowell stated 5th and/or 6th graders and teenagers in a high school. Council member Bobby Lindamood asked what information is needed to give to the school when they reach out to the schools. Manager Dowell stated the consultants and a City of Colleyville representative would like to meet with the children to ask them what the students would like to see in their parks. Board member Rich Hendler asked what is the time frame being looked at to meet with the children. Manager Dowell stated the schedule would need to be considered to see when the consultant would be back in town. Board member Rich Hendler asked if October was being considered. Mr. Hoagland answered probably, I would need to look at the schedule. Board member Rich Hendler stated he would like to ask if the development of a recreation center is what people really want. Council Member Bobby Lindamood stated he has heard more people wanting better sidewalks and trails more than he has heard of people wanting a community center, but he has heard they want a community center as well. It has not been a big out cry, but there are people that want a community center, and they feel it anchors a community. 3.ADJOURNMENT The presentation was adjourned at 7:35 p.m. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 2nd DAY OF October, 2017. Minutes taken and prepared by: Julie Prewitt, Administrative Support Specialist City of Colleyville Page 1 City of Colleyville City Council Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 9 Agenda Date 10/17/2017 Type Report Department Finance Title Monthly Financial Report - September 2017 Explanation The FY17 Monthly Financial Report for September reflects year-to-date revenues and expenses through the end of September, however, the financial statements will not be final until all year-end entries and adjustments have been made and reviewed by the auditors. General Fund As of September 30, 2017, the General fund collected $22,469,419 in revenues and incurred $22,203,277 in expenditures. Ad Valorem taxes, franchise fees and sales taxes account for more than 80% of the General fund’s budgeted revenues. Ad Valorem Taxes: The city collected $13,715,696 out of the $13,343,370 budgeted for ad valorem taxes, including penalty and interest. Fiscal year 2017 revenue is 2.79% above budget and 5.24% above Fiscal year 2016 revenues. Franchise Fees Revenue: The city collected $2,105,881 out of the $2,115,000 budgeted franchise fees. The reported revenue is 4.58% below the revenue reported for the same period last year. Sales Tax Revenue: The city collected $3,092,773 out of the $3,575,000 budgeted sales tax revenue. The reported revenue is 1.79% above the revenue reported for the same period last year. The city did not receive the sales taxes earned for August and September yet, so the final fiscal year 2017 sales tax revenue is expected to exceed the budget. Utility Fund As of September 30, 2017, the utility fund collected $15,238,589 in revenues and incurred $12,192,160 in expenditures and $10,154,976 in transfers to the utility capital projects fund. Not all fiscal year 2017 invoices have been received, including City of Colleyville Page 2 City Council Agenda Briefing TRA's September bills, so those figures are expected to change over the next few weeks. Water and wastewater sales account for more than 90% of the utility fund’s budgeted revenues. Water Sales: The city collected $10,949,968 out of the $10,869,131 budgeted water sales. The reported revenue is 3.61% above the revenue reported for the same period last year. Wastewater Sales: The city collected $3,875,519 out of the $3,650,000 budgeted wastewater sales. The reported revenue is 5.46% above the revenue reported for the same period last year. Debt Service Fund As of September 30, 2017, the Debt service fund received $1,900,717 out of the budgeted revenues and transfers from other funds of $1,804,314 and expended $1,969,797 out of the budgeted $1,854,037 in expenditures. The expenditures went above budget because the lease payments came up $123,762 above budget. That payment was budgeted in fiscal year 2016 but the city did not receive the fire engine until fiscal year 2017 so the expenditure had to be recorded against fiscal year 2017's budget. The budgeted use of available fund balance of $49,723 and the revenues collected above budget should cover most of that overage, leaving a deficit of $19,357 which should be funded through fund balance. Drainage Fees Fund As of September 30, 2017, the Drainage fees fund spent $597,846 out of its $743,452 expense budget and received $982,660 in revenues which is 2.73% above the budgeted revenue of $956,550 and 1.65% above the revenues collected over the same period last year. Attachments 1.September Monthly Report 2.September PowerPoint Presentation GENERAL FUND ACTIVITY FY 2017 YTD PERCENT FY 2017 AS OF OF BUDGET SUMMARY BUDGET 9/30/2017 USED Revevues* $22,331,283 $22,469,419 100.62% Expenditures $23,329,761 $22,203,277 95.17% Revevues over expenditures ($998,478) $266,143 Budgeted Draw down on Fund Balance 1,000,000 0 Revevues & Draw down on fund balance over expenditures $1,522 $266,143 *Excludes budgeted fund balance draw down GENERAL FUND RECEIVED AVERAGE ACTUAL RECEIVED FY 2017 YTD PERCENT YTD BALANCE FY 2016 YTD PERCENT FY 2017 AS OF OF BUDGET AS A PERCENT OF AS OF CHANGE OVER REVENUE SOURCE BUDGET 9/30/2017 RECEIVED YEAR END BAL 9/30/2016 PRIOR YEAR Current Taxes 13,258,370 13,631,768 102.82%100.00% 12,949,435 5.27% Delinquent Taxes 30,000 17,584 58.61%100.00%28,831 -39.01% Penalty & Interest 55,000 66,343 120.62%100.00%55,103 20.40% TOTAL AD VALOREM TAXES 13,343,370 13,715,696 102.79%100.00% 13,033,370 5.24% Oncor Electric 900,000 889,222 98.80%100.00%903,933 -1.63% Tri-County Electric 105,000 101,311 96.49%100.00%112,116 -9.64% Atmos Gas 350,000 334,570 95.59%100.00%368,202 -9.13% AT&T 70,000 61,776 88.25%100.00%66,702 -7.38% Verizon/Others 60,000 75,934 126.56%100.00%59,956 26.65% Refuse/Recycling 155,000 166,942 107.70%100.00%168,787 -1.09% Cable TV 475,000 476,126 100.24%100.00%527,194 -9.69% TOTAL FRANCHISE TAXES 2,115,000 2,105,881 99.57%100.00% 2,206,890 -4.58% Sales Tax 3,575,000 3,092,773 86.51%100.00% 3,038,498 1.79% Mixed Beverage Tax 90,000 117,315 130.35%100.00%106,607 10.04% TOTAL SALES TAXES 3,665,000 3,210,089 87.59%100.00% 3,145,105 2.07% Building 600,000 658,435 109.74%100.00%846,260 -22.19% Plumbing 55,000 56,650 103.00%100.00%74,777 -24.24% Mechanical 35,000 48,752 139.29%100.00%64,518 -24.44% Electrical 45,000 56,905 126.46%100.00%74,905 -24.03% City License 35,000 59,200 169.14%100.00%58,349 1.46% Building Plan Review Fee 110,000 101,051 91.86%100.00%132,212 -23.57% New Business 3,500 7,110 203.14%100.00%6,811 4.39% Sign Permit 7,000 9,260 132.29%100.00%10,690 -13.38% Fence Permit 10,000 17,826 178.26%100.00%21,500 -17.09% Fire Permits 16,000 11,700 73.13%100.00%20,060 -41.67% Irrigation Permit 15,000 22,784 151.89%100.00%27,771 -17.96% Gas & Oil Well Permit Fee - - 0.00%100.00%75 -100.00% TOTAL LICENSES & PERMITS 931,500 1,049,673 112.69%100.00% 1,337,927 -21.54% City of Colleyville General Fund Monthly Financial Report As of 9/30/2017 - End of 100% of the Fiscal Year Reports ran October 4, 2017 1 GENERAL FUND - CONTINUED RECEIVED AVERAGE ACTUAL RECEIVED FY 2017 YTD PERCENT YTD BALANCE FY 2016 YTD PERCENT FY 2017 AS OF OF BUDGET AS A PERCENT OF AS OF CHANGE OVER REVENUE SOURCE BUDGET 9/30/2017 RECEIVED YEAR END BAL 9/30/2016 PRIOR YEAR Court Fines 800,000 753,159 94.14%100.00%830,333 -9.29% Alarm Fees 53,000 52,618 99.28%100.00%52,997 -0.71% Library Fines 21,420 21,656 101.10%100.00%24,980 -13.31% TOTAL FINES 874,420 827,433 94.63%100.00%908,310 -8.90% Re-zoning 10,000 10,734 107.34%100.00%7,743 38.63% Plat Fee/Site Plan/Landscaping Plan Fee 8,200 9,988 121.80%100.00%7,943 25.75% Board of Adjustment 2,000 3,200 160.00%100.00%3,000 6.67% Sale of Material 100 56 56.00%100.00%418 -86.62% Weed Mowing 6,500 15,108 232.43%100.00%11,356 33.05% Ambulance 320,000 316,938 99.04%100.00%359,314 -11.79% Recreation Program 165,000 233,073 141.26%100.00%201,166 15.86% Non-Resident Fee Parks 39,000 44,240 113.44%100.00%43,800 1.00% Field Use Charge 21,500 22,585 105.05%100.00%21,510 5.00% Engineering & Inspection 62,500 59,800 95.68%100.00%4,908 1118.33% Material Testing 12,500 16,774 134.19%100.00%7,734 116.89% Colleyville Center Rental 240,000 230,612 96.09%100.00%209,920 9.86% Lot Drainage Insp Fee 13,000 17,500 134.62%100.00%23,875 -26.70% TOTAL CHARGES FOR SERVICE 900,300 980,608 108.92%100.00%902,685 8.63% SRO Officer Reimb 98,996 98,996 100.00%100.00%94,282 5.00% Keller Court 227,697 239,468 105.17%100.00%247,689 -3.32% TOTAL INTERGOVERNMENTAL 326,693 338,464 103.60%100.00%341,971 -1.03% Sale of Surplus Property 5,000 - 0.00%100.00%52,957 -100.00% Interest Income 25,000 62,117 248.47%100.00%39,755 56.25% Miscellaneous 55,000 80,599 146.54%100.00%98,776 -18.40% Use of Available Cash**1,000,000 - 0.00%100.00%- 0.00% Antenna Lease 90,000 98,859 109.84%100.00%93,566 5.66% TOTAL MISCELLANEOUS 1,175,000 241,575 20.56%100.00%285,054 -15.25% TOTAL GENERAL FUND REVENUES** 23,331,283 22,469,419 96.31%100.00%22,161,312 1.39% **Includes budgeted fund balance draw down. TOTAL PERCENT FY 2017 THROUGH THROUGH INCREASE INCREASE BUDGET 9/30/2017 9/30/2016 (DECREASE) (DECREASE) RESIDENTIAL BLDG PERMITS 160 136 182 (46)-25.27% COMMERCIAL BLDG PERMITS 8 2 9 (7)-77.78% CITATIONS ISSUED 11,000 7,441 9,037 (1,596)-17.66% 2 GENERAL FUND EXPENDITURES EXPENDED PERCENT PERCENT OF FY 2017 THROUGH OF BUDGET FISCAL YEAR BUDGET BUDGET 9/30/2017 EXPENDED COMPLETE REMAINING City Council 174,289 191,726 110.00% 100.00% (17,437) City Manager 624,048 602,604 96.56% 100.00% 21,444 City Secretary 224,481 215,032 95.79% 100.00% 9,449 Finance 529,806 502,740 94.89% 100.00% 27,066 Legal 200,000 204,392 102.20% 100.00% (4,392) Engineering 458,973 394,526 85.96% 100.00% 64,447 Economic Development 199,828 188,830 94.50% 100.00% 10,998 Building Inspection 407,041 417,845 102.65% 100.00% (10,804) Community Development 419,589 361,060 86.05% 100.00% 58,529 Fire 4,546,827 4,814,137 105.88% 100.00% (267,310) Police 4,702,861 4,622,928 98.30% 100.00% 79,933 Parks 1,286,061 1,114,888 86.69% 100.00% 171,173 Recreation 387,316 335,627 86.65% 100.00% 51,689 Street Maintenance 4,025,593 3,732,277 92.71% 100.00% 293,316 Library 724,703 650,455 89.75% 100.00% 74,248 Communications 59,281 46,092 77.75% 100.00% 13,189 Colleyville Center 385,898 371,717 96.33% 100.00% 14,181 Human Resources 320,339 313,663 97.92% 100.00% 6,676 Municipal Court 419,415 360,867 86.04% 100.00% 58,548 Fleet Services 237,505 221,191 93.13% 100.00% 16,314 Facility Services 526,877 457,407 86.81% 100.00% 69,470 Information Services 908,598 884,712 97.37% 100.00% 23,886 Non Departmental 953,559 796,563 83.54% 100.00% 156,996 Capital Equipment Reserve 402,000 402,000 100.00% 100.00% - Merit Pool 204,873 - 0.00% 100.00% 204,873 TOTAL EXPENDITURES 23,329,761 22,203,277 95.17% 100.00% 1,126,484 3 UTILITY FUND ACTIVITY FY 2017 YTD PERCENT FY 2017 AS OF OF BUDGET SUMMARY BUDGET 9/30/2017 USED Revevues* 14,856,131 15,238,589 102.57% Expenditures** 15,511,920 12,192,160 78.60% Transfer to Capital Projects Fund - 10,154,976 Revevues over expenditures ($655,789) ($7,108,546) Budgeted use of available cash 750,000 0Revevues & use of available cash over expenditures and transfers to the capital projects fund $94,211 ($7,108,546.30) *Excludes budgeted Use of available cash ** Excludes transfers to the Utility Capital Projects Fund UTILITY FUND AVERAGE ACTUAL RECEIVED PERCENT YTD BALANCE RECEIVED PERCENT FY 2017 AS OF OF BUDGET AS A PERCENT OF AS OF CHANGE OVER REVENUE SOURCE BUDGET 9/30/2017 RECEIVED YEAR END BAL 9/30/2016 PRIOR YEAR Water Sales 10,869,131 10,949,968 100.74% 100.00% 10,568,730 3.61% Sewer Sales 3,650,000 3,875,519 106.18% 100.00% 3,674,867 5.46% Sewer Installation 15,000 14,000 93.33% 100.00% 18,600 -24.73% Water Installation 42,000 38,940 92.71% 100.00% 53,060 -26.61% Engineering Charges 5,000 24,071 481.41% 100.00% 2,155 100.00% Penalties 237,000 225,897 95.32% 100.00% 256,157 -11.81% Sale of Material - 3,697 100.00% 100.00% - Miscellaneous 13,000 40,813 313.95% 100.00% 32,860 24.20% TOTAL OPERATING INCOME 14,831,131 15,172,905 102.30% 100.00% 14,606,430 3.88% Interest Income 25,000 65,684 262.74% 100.00% 41,865 56.90% Use of Available Cash 750,000 - 0.00% 0.00% - 0.00% TOTAL NON-OPERATING INCOME 775,000 65,684 8.48% 100.00% 41,865 56.90% TOTAL INCOME 15,606,131 15,238,589 97.64% 100.00% 14,648,295 4.03% TOTAL PERCENT THROUGH THROUGH INCREASE INCREASE 9/30/2017 9/30/2016 (DECREASE) (DECREASE) GALLONS OF WATER SOLD 2,288,180,700 2,198,573,300 89,607,400 4.08% NUMBER OF WATER CUSTOMERS 9,987 9,858 129 1.31% UTILITY FUND EXPENSES EXPENDED PERCENT PERCENT OF FY 2017 THROUGH OF BUDGET FISCAL YEAR BUDGET BUDGET 9/30/2017 EXPENDED COMPLETE REMAINING Billing 426,102 352,968 82.84% 100.00% 73,134 Operations 13,095,348 10,149,190 77.50% 100.00% 2,946,158 Utility Support 1,237,273 1,030,105 83.26% 100.00% 207,168 Non-Departmental 320,803 10,397,567 3241.11% 100.00% (10,076,764) Debt Service 359,900 373,020 103.65% 100.00% (13,120) Merit Pool 28,208 - 0.00% 100.00% 28,208 Transfers 44,286 44,286 100.00% 100.00% 0 TOTAL EXPENSES 15,511,920 22,347,136 144.06% 100.00% (6,835,216) Notes:Non-Departmental includes transfers of $10,154,975.93 for Fund 039 (Utility Capital Projects Fund). Operating expenditures were $11,291,461.07 excluding transfers, with 72.79% expended to date. Budgeted transfers of $44,286 for an internal loan for vactor truck Reports ran October 4, 2017 As of 9/30/2017 - End of 100% of the Fiscal Year City of Colleyville Utility Fund Monthly Financial Report 4 DEBT SERVICE FUND ACTIVITY FY 2017 YTD PERCENT FY 2017 AS OF OF BUDGET SUMMARY BUDGET 9/30/2017 USED Revevues 1,804,314 1,900,717 105.34% Expenditures 1,854,037 1,969,797 106.24% Revevues over expenditures (49,723) (69,080) Budgeted use of fund balance 49,723 49,723 Revevues & use of fund balance over expenditures - (19,357) DEBT SERVICE FUND RECEIVED AVERAGE ACTUAL RECEIVED FY 2017 YTD PERCENT YTD BALANCE FY 2016 YTD PERCENT FY 2017 AS OF OF BUDGET AS A PERCENT OF AS OF CHANGE OVER REVENUE SOURCE BUDGET 9/30/2017 RECEIVED YEAR END BAL 9/30/2016 PRIOR YEAR Current taxes 614,420 729,296 118.70% 100.00% 757,478 -3.72% Delinquent taxes 16,000 1,179 7.37% 100.00% 2,154 -45.24% Penalty & interest 12,000 3,784 31.53% 100.00% 3,487 8.52% Interest Income 2,251 6,815 302.74% 100.00% 3,855 76.76% TOTAL AD VALOREM TAX & INTEREST 644,671 741,074 114.95% 100.00% 766,974 -3.38% Transfer from CCPD 503,862.00 503,862 100.00% 100.00% 500,242 0.72% Transfer from TIF 655,781.00 655,781 100.00% 100.00% - 0.00% TOTAL TRANSFERS 1,159,643 1,159,643 100.00% 100.00% 500,242 131.82% Use of Fund Balance 49,723 49,723 100.00% 100.00% 0.00% Bond proceeds & Premium - - 0.00% 100.00% 6,464,163 -100.00% TOTAL REVENUE 1,854,037 1,950,440 105.20% 100.00% 7,731,379 -74.77% DEBT SERVICE FUND EXPENDED PERCENT PERCENT OF FY 2017 THROUGH OF BUDGET FISCAL YEAR BUDGET BUDGET 9/30/2017 EXPENDED COMPLETE REMAINING Bond & Interest Payments 1,642,895 1,634,893 99.51% 100.00% 8,002 Leases (Fire Engine & Ambulance) 211,142 334,904 158.62% 100.00% (123,762) TOTAL EXPENSES 1,854,037 1,969,797 106.24% 100.00% (115,760) Reports ran October 4, 2017 City of Colleyville Debt Service Fund Monthly Financial Report As of 9/30/2017 - End of 100% of the Fiscal Year 5 DRAINAGE FEE FUND ACTIVITY FY 2017 YTD PERCENT FY 2017 AS OF OF BUDGET SUMMARY BUDGET 9/30/2017 USED Revevues 956,550 982,660 102.73% Expenditures 743,452 597,846 80.41% Revevues over expenditures 213,098 384,814 DRAINAGE FEE FUND RECEIVED AVERAGE ACTUAL RECEIVED FY 2017 YTD PERCENT YTD BALANCE FY 2016 YTD PERCENT FY 2017 AS OF OF BUDGET AS A PERCENT OF AS OF CHANGE OVER REVENUE SOURCE BUDGET 9/30/2017 RECEIVED YEAR END BAL 9/30/2016 PRIOR YEAR Drainage Revenues 945,000 971,361 102.79% 100.00% 954,637 1.75% Other revenues (Interest, penalty,..) 11,550 11,299 97.83% 100.00% 12,045 -6.19% TOTAL REVENUES 956,550 982,660 102.73% 100.00% 966,682 1.65% DRAINAGE FEE FUND EXPENDED PERCENT PERCENT OF FY 2017 THROUGH OF BUDGET FISCAL YEAR BUDGET BUDGET 9/30/2017 EXPENDED COMPLETE REMAINING Personel Services 411,483 356,119 86.55% 100.00% 55,364 Contractual services 139,793 72,484 51.85% 100.00% 67,309 Supplies 44,753 21,813 48.74% 100.00% 22,940 Debt Service 128,391 128,398 100.01% 100.00% (7) Transfers to other funds 19,032 19,032 100.00% 100.00% - TOTAL EXPENSES 743,452 597,846 80.41% 100.00% 145,606 Reports ran October 4, 2017 As of 9/30/2017 - End of 100% of the Fiscal Year City of Colleyville Drainage Fee Fund Monthly Financial Report 6 September Monthly Financial Report (As of October 4, 2017) City Council Meeting October 17, 2017 Agenda Item 8b General Fund General Fund Snapshot General Fund Revenues General Fund Expenditures by Type Utility Fund Utility Fund Snapshot Utility Fund Revenues Utility Fund Expenses by Type Debt Service Fund Debt Service Fund Drainage Fee Fund Drainage Fee Fund RESOLUTION R-17-4196 A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF OCTOBER 17, 2017 WHEREAS,City Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1.THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS THE 17 TH DAY OF OCTOBER 2017. Mayor Richard Newton Mayor Pro Tem Bobby Lindamood Place 1, Tammy Nakamura Place 3, Kathy Wheat Place 4, George Dodson Place 5, Nancy Coplen Place 6, Mike Taylor ATTEST: CITY OF COLLEYVILLE Christine Loven, TRMC Richard Newton City Secretary Mayor SPEAKER CARD Date: /7_ / 7 Agenda Item Number: 7._ Item must be completed! For example: 5a (this can be found on the far left side of the agenda copy) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes No I will speak In Support of this item. I will speak In Opposition to this item. I do n wish to speak, but please record my: support opposition Name: tr-14i7 /GtA Address: 6/7 /YCf4- i N \oF'r l City: C---‘31(eykri( I understand I am limited to speaking for five minutes. For agenda items noi listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of a Texas Local Government Code. This includes persons speaking under the Citiz- s Comments ection of the agenda. Signed: Aff �l This i rmation is a Public Record SPEAKER CARD Date: / ) lJfl '----1:) Agenda Item Number: .ate--,_- Item must be completed! For example: 5a (this can be found on the far left side of the agenda copy) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes __7VNo L,--- I will speak In Support of this item. S( I will speak In Opposition to this item. I do not wish to speak, but please record my: support opposition Name: 4- \c \\ ç 4 S - f Cor �?� Address: -� City: Q,t- I understand I am limited to speaking for five minutes. For agenda items not lisd on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking under the Citizen's Comments section of the agenda. Signed: __ . This information is a f�ublic Record SPEAKER CARD Date: 11 -177/7 Agenda Item Number: Item must be completed! For example: 5a (this can be found on the far left side of the agenda copy) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes No I will speak In Support of this item. will speak In Opposition to this item. I do not wish to speak, but please record my: support opposition Name: Gc4 (*(eV Address: , (✓'`� �/ I/VI(DLo✓ 1& City: 0-497:7/, (‘ /(- I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texa Local Government Code. This includes persons speaking under the Citizen' 'omme is section thea ends. Signed: This info is a Public Record SPEAKER CARD Date: /D -/O-17 Agenda Item Number: Co l4 4-- Item must be completed! For example: 5a (this can be found on the far left side of the agenda copy) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes t---=No I will speak In Support of this item. ✓I will speak In Opposition to this item. I do not wish to speak, but please record my: support opposition Name: J fj r e ,t 3. Dfii Address: as" .s'`jeMA/ Dr City: (©/le I understand I am limited to speaking for five minutes, For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking under the Citizen's Comments section of the agenda. Signed: 4, This informa on is a Public Record SPEAKER CARD Date: j0/v//7 Agenda tem Numbe ♦--- Item must be completed! For example: 5a (this can be found on the far left side of the agenda cornu) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes ✓ No I will speak In Support of this item. f I will speak In Opposition to this item. I 1)0 do not wish to speak, but please record my: support opposition Name: /JhA UUl t' Address: gof She- /-10n 2)r City: eO lLL/;J1J1 / I understand I am limited to speaking for five minutes. For agenda items not sted on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking under the Citiz Comments sect of the agenda. Signed: This information is a Public Record SPEAKER CARD Date: 7a--/ ..-/ Agenda Item Number: LeC — Item must be completed! For example: 5a (this can be found on the far left side of the agenda copy) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes No I will speak In Support of this item. t" I will speak In Opposition to this item. I do mit wish to speak, but please record my: support opposition Name: Ill 14 le Address: .0I \ v(\ I 64, 0'e 2 City: (Ale t..)/(e- I understand I am limited to speaking for five minutes. For agenda items n t listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of t e Texas Local Government Code. This includes persons speaking under the Citiz- 's Comment s ction of the agenda. Signed: / ir The formation is a Public Record SPEAKER CARD Date: 111 0 (07 Agenda Item Number: 4 .-- Item must be completed! For example: 5a (this can be found on the far left side of the agenda cone) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes V No Z. I will speak In Support of this item. le. I will speak In Opposition to this item. I do not wish to speak, but please record my: _ support opposition Name: �S� GsshA Address: 6471c1 PitAig .t Rttvt /24. City: C0((.2iv.1({, I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking under the Citizen's Comments section of the agenda. Signed: YitAhApv,' This information is a Public Record SPEAKER CARD Date: Agenda Item Number: (9&,.. 4-- Item must be completed! For example: 5a (this can be found on the far left side of the agenda copy) Do yo have special technology needs, such as loading photos, connecting a laptop or t let, during your time to speak? Yes No I will speak In Support of this item. I will speak In Opposition to this item. I do not ish tos1-ak, but please record my: support opposition Name: - ' Air �/ I � a Address: (`7 ��`Ir! �i / I I� City: = I understand I am limited to speaking for 've minutes. For agenda item not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, C • .1.4- 551 of t - Texas Local Government Code. This includes persons speaking under the Citiz: 's Co %" is se tion of the agenda. __ Signed: \ This in • . •n is a Public Record SPEAKER CARD Date: /&—/ - r) Agenda Item Number: 64 4-- Item must be completed! For example: 5a (this can be found on the far left side of the agenda copy) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes ) No rI will speak In Support of this item. I will speak In Opposition to this item. I do not wish to speak, but please record my: support opposition Name: Cry . $vLlroei-e/' Address: ‘ ‘901 / G has.? 5A. City: A///i) 7), 74/f a I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking under the Citizen's Comments section of the agenda. Signed: This information is a Public Record SPEAKER CARD Date: C 10 - I Agenda Item Number: .-- Item must be completed! For example: 5a (this can be found on the far left side of the agenda copy) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes L' No V I will speak In Support of this item. I will speak In Opposition to this item. I do not wish to speak, but please record my: support opposition Name: ��L6 5i1lclnNow . Rv FE t_` IL \o U„ Address: OS -TAN6 UJOPO T)2 City: \--4 \,k1 Q R.A, i/` l bi oq I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking under the Citt,Ien's Comments section of the agenda. V Signed: This information is a Public Record SPEAKER CARD Date: /O)--0-711 /_ Agenda Item Number: ' :;~ e _ .-- Item must be completed! For example: 5a (this can be found on the far left side of the agenda cone) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes No I will speak In Support of this item. I will speak In Opposition to this item. I do not wish to speak, but please record my: support opposition Name: K' U / czA Address: A"( iVa Ii "C; f-e-- City: j(���''�� I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking under the Citizen's Comments section of the agenda. / Signed: i '' "`" 'Ze:;k Is information is a Public Record �7 SPEAKER CARD Date: /6) '' / / , Agenda Item Number: 4-- Item must be completed! --(i/ For example: 5a (this can be found on the far left side of the agenda copy) Do you have special technology needs, such as loading photos, connecting a laptop or tablet, during your time to speak? Yes No I will speak In Support of this item. I will speak In Opposition to this item. I do not wish to speak, but please record my: support opposition Name: ltd Hee C A)T Address: / 611' ( d' City: Or t; e- I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open Meetings Law, Chapter 551 of t e Texas Local Government Code. This includes persons speaking under the Citi e ' Comment ction of the agenda. i Signed: This i or t n is a Public Record