HomeMy WebLinkAboutCity Council-Agenda Packets-10/10/2017
City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, October 10, 2017
WORKSESSION - 5:00 PM
EXECUTIVE CONFERENCE ROOM - THIRD FLOOR
CALL TO ORDER
WS-1 Discussion of the future use of Bidault House and Webb House
WS-2 Glade Road Project update
WS-3 Discussion of nominations to the Tarrant Appraisal District Board of
Directors
WS-4 Discussion of meeting dates for a discussion and overview of Land
Development Code priorities
WS-5 Discussion of the October 10, 2017, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities - Glade Road Project Phase 1B
and 2A
Section 551.074 - Personnel - Deliberate the appointment, employment,
evaluation and duties of the City Secretary
Section 551.074 - Personnel – Update regarding City personnel
administration from the City Manager
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
City Council Agenda October 10, 2017
City of Colleyville Page 2
REGULAR MEETING
7:30 P.M.
COUNCIL CHAMBERS
INVOCATION: Pastor Ricky Texada, Covenant Church
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4181
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Proclamation in recognition of Michael Kinsey obtaining the rank of
Eagle Scout
Recognition of Employees' Years of the Service
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-17-4182
4a Approval of the minutes of the regular City Council meeting of
September 19, 2017
4b Approval to purchase five Chevrolet Tahoe patrol vehicles, from
Caldwell Country Chevrolet, in an amount not to exceed $159,268, bid
through the State of Texas Cooperative Purchasing Program, and
authorize the city manager to execute all purchasing documents
4c Approval of the sale of found property, seized items, obsolete and
non-serviceable equipment, and vehicles
4d Approval to use the Voluntary Library Fund in Fiscal Year 2018 (FY
2018), for the purchase of library materials, collection processing
supplies, and library programs, in an amount not to exceed $160,000
5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
5a Ordinance O-17-2032
Consideration of a zoning change from the R-20 Single Family
Residential zoning district to the CPO Professional Office zoning district
on Lot 24, Block 2, of the Fair Way Addition, located at 8308 Precinct
Line Road, Case ZC17-015
City Council Agenda October 10, 2017
City of Colleyville Page 3
5b Ordinance O-17-2033
Consideration of a zoning change from the CC-1 Village Retail zoning
district to the CC-2 Shopping Center zoning district on Tract 2C03,
Abstract 206, in the BBB & C RY Survey, located at 4917 Colleyville
Boulevard, Case ZC17-016
6. TABLED: RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-17-4171
Consideration of a minor plat for the Stowe Addition, on property
legally described as Tract 2A, Abstract 1692, in the Joseph White
Survey, located at 816 Shelton Drive, Case PC17-005
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-17-4183
Consideration of a replat on property legally described as Lot 1R, Block
1, of the Oak Knoll West Subdivision, located at 5112 Oak Timbers
Court, Case PC17-013
7b Resolution R-17-4184
Consideration of appointments to the Colleyville Economic
Development Corporation
7c Resolution R-17-4185
Consideration of appointments to the Historical Preservation
Committee
7d Resolution R-17-4186
Consideration of appointments to the Library Board
7e Resolution R-17-4187
Consideration of appointments to the Metroport Teen Court Advisory
Board
7f Resolution R-17-4188
Consideration of appointments to the Planning and Zoning Commission
7g Resolution R-17-4189
Consideration of appointments to the Zoning Board of Adjustment
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
City Council Agenda October 10, 2017
City of Colleyville Page 4
9. REPORTS
Special Events Ad Hoc Committee Minutes - August 2, 2017
Water and Wastewater Rate Advisory Committee Minutes - August 22, 2017
Special Events Ad Hoc Committee Minutes - September 6, 2017
Annual activity report of the Colleyville Economic Development Corporation
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR OCTOBER
10, 2017 - READING AND PUBLIC HEARING - RESOLUTION R-17-
4190
11. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday,
October 6, 2017 by 5:00 p.m.
Christine Loven, TRMC
Assistant City Secretary
A quorum of any Colleyville board, commission, or committee may be present at
this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-1 Agenda Date 10/10/2017
Type Worksession
Department City Manager
Title
Discussion of the future use of Bidault House and Webb House
Strategic Plan
5.1 Create and sustain an identifiable Colleyville brand
Explanation
In August 2017, Hidell and Associates Architects was engaged to conduct an
assessment of the Bidault House and the Webb House. The assessment includes
structural integrity, building systems, finishes, and layout. The report (attached)
recommends the repairs and modifications necessary to enable the structures to be
used for public purposes, as well as estimates of the associated costs. Staff will
provide a presentation that summarizes the findings and recommendations in the
report, and seeks direction from the City Council on the desired future use of these
properties and feedback on the repair recommendations.
Attachments
1.Bidault House and Webb House Presentation
2.Final Report
Bidault House & Webb House
Property Assessment
October 10, 2017
City Council Worksession
Objective
•Perform a thorough investigation of the Bidault House and
Webb House to assess the modifications required for public
use
Bidault House
1416 Glade Road
Webb House
400 Shelton Drive
Assessment
•Contracted with Hidell and Associates Architects, Inc.
•Provide an assessment of the properties’ current conditions
•Structural integrity
•Building systems
•Finishes
•Layout
•Provide recommendations for repairs and associated costs to
enable the structures to be used for public purposes
Bidault House Assessment
Bidault House: 360 degrees
South
North
East
West
Bidault House: Background
•Approximately 0.846 acres
•Originally constructed in 1911
•Two-story residential property
•Single story detached garage
•Addition (318 s.f.) added to the
north of the structure (date
unknown)
•Given a Texas Historical
Commission designation in 1980
Bidault House: Configuration
Bidault House: Current Condition
•No paved parking
•Exterior recently painted and generally in good condition
•Asphalt shingle roof generally in good condition
•Windows are original and generally in good condition
•HVAC is split system:
•Gas furnace in 2nd floor attic area (less than 15 years old
and appears to be in good working order)
•Condensing unit at grade on east side of house (over 15
years old and recommended to be replaced)
Bidault House: Current Condition
•Water & sewer service present –
plumbing will need to be revised to meet
accessibility standards and improve
flexibility of interior layout
•Electrical service has modern circuit
panel with copper wiring distribution to
outlets and light fixtures, but does not
meet code requirements
•Detached garage generally in good shape
•Site includes an existing well with pump-
house
Bidault House: Requirements
Requirements are based on use of the facility for public
occupancy, to meet code and accessibility standards.
ZONING REQUIREMENTS
Using the property for commercial or
governmental purposes will require an SUP.
BUFFER REQUIREMENTS
25’ set back on east and north property lines
20’ greenbelt of “live” planting
6’ height fence at property line
LANDSCAPE REQUIREMENTS
20% of the total land area in any proposed
development shall be landscaped.
At least 50% of the total landscaped area shall
be in the street yard.
ADA REQUIREMENTS
Accessible route from handicap parking to
facility. This will require a new ramp system.
The entry door shall be a minimum of 32” wide
with a threshold less than ¼”
If the second floor is used for public purposes it
shall be accessible per ADA standards, which
would require an elevator. This report assumes
the second floor will not be used.
The interior configuration shall include a
minimum of (1) ADA accessible restroom.
If used for assembly purposes with an interior
space with over 49 occupants, a second exit will
be required to be ADA accessible.
Bidault House: Requirements
Requirements are based on use of the facility for public
occupancy, to meet code and accessibility standards.
PLUMBING FIXTURE REQUIREMENTS
The ultimate use of the facility will dictate the
allowable occupancy and restroom fixtures
required. For the purposes of this review, the
most stringent occupancy has been used (A-3)
assembly. Due to the size of the first floor (1211
s.f.) it is reasonable to assume the occupancy
load would range between 38-48.
PARKING REQUIREMENTS
Classified as a Museum, office or government
building will require one space for every 300 sf (7
spaces)
One handicap space per Texas Accessibility
Standards
HISTORICAL DESIGNATION REQUIREMENTS
The Historic Designation from the Texas
Historical Commission relates to the exterior
architectural character of the structure,
specifically the pressed concrete block exterior.
The addition on the north end of the structure
is not constructed of the cast concrete block
and has foundation issues. The addition can be
removed pending approval by the Texas
Historical Commission and could be replaced
with the new ramp required for ADA
compliance.
Bidault House: Repairs
Bidault House: Repairs
This report assumes the second floor will
remain, but will not be used by the public.
Bidault House: Cost Estimates
SITE COST
New parking lot and street access $64,000
New sidewalk from structure to public way 4,750
New ADA accessible ramp 15,000
New privacy fence 6,200
New parking lot lighting 9,000
Landscaping By Owner
Sub total $98,950
STRUCTURE COST
Demo existing addition $15,900
Restore existing north wall 25,920
Interior wall configuration 9,200
New ADA restroom 21,000
New HVAC system 16,000
New flooring (hardwood) 10,800
Interior painting 3,600
New electrical service, distribution, lighting 19,240
Sub total $121,660
TOTAL COST
Sub total Site Cost $98,950
Sub total Structure Cost 121,660
Engineering Fees 20,000
Total Project Cost $240,610
Bidault House: Potential Uses
•Museum for public education open a few days each month
•Rent for commercial use (individual has expressed interest)
For the individual interested in operating the Bidault House as a
tea room-type facility, the following stipulations have been
expressed:
•The City bears the cost of the initial investment, to bring the building up
to a “blank canvas” point; individual would bear additional costs to
provide for use as a tea room and pay rent
•A minimum of 20 parking spaces
•Individual would also be willing to negotiate purchase of the building for
an amount similar to the City’s purchase and investment
Webb House Assessment
Webb House: 360 degrees
South
North
East
West
Webb House: Background
•Two-story residential property
•Original construction date unknown
•Modified in 2002
•Site of approximately 3.03 acres
•Connection to the Cotton Belt Trail
via paved path
Webb House: Configuration
Webb House: Current Condition
•12 off-street parking spaces (1 handicap)
•Interior finishes generally in good condition
•HVAC is close to its lifespan
•New electrical service in 2002 renovation
•Exterior consists of wood siding and a wood shingle roof- both
require repair/replacement
•Site includes single-story detached accessible restroom (2002)
•The restroom is located at grade, below the finished floor of the existing home
structure. To use the restroom, the public is required to exit the structure, and
walk, without benefit of a cover (canopy, roof) to the restroom. For many public
occupancy uses, this path of travel to a restroom violates code requirements.
Webb House: Current Condition
•Windows are original and generally in good condition
•Structure was inspected in 2015 and tested positive for lead
based paint on the exterior and interior of the structure.
•Any repairs or renovations which disturb the existing lead based paint
are subject to best standard practices for removal and remediation.
•Two options concerning the paint- removal (abatement) or
encapsulation. Encapsulation will require the existing surfaces with
paint to be coated or new walls installed over them.
•Water & sewer service present – plumbing will need to be
revised to meet accessibility standards and improve flexibility
of interior layout
Webb House: Requirements
Requirements are based on use of the facility for public
occupancy, to meet code and accessibility standards.
ZONING REQUIREMENTS
Met
PARKING REQUIREMENTS
Met
LANDSCAPE REQUIREMENTS
Met
PLUMBING FIXTURE REQUIREMENTS
The ultimate use of the facility will dictate the
allowable occupancy and restroom fixtures required.
For the purposes of this review, the most stringent
occupancy has been used (A-3) assembly. Due to
the size of the first floor (914 s.f.) it is reasonable to
assume occupancy load would range between 30-
40.
ADA REQUIREMENTS
Accessible route from handicap parking to
facility. This will require a new ramp system.
The entry door shall be a minimum of 32” wide
with a threshold less than ¼”
If the second floor is used for public purposes it
shall be accessible per ADA standards, which
would require an elevator. This report assumes
the second floor will not be used.
If restrooms are located inside the structure,
they must be ADA compliant.
If used for assembly purposes with an interior
space with over 49 occupants, a second exit will
be required to be ADA accessible.
Webb House: Requirements
Requirements are based on use of the facility for public
occupancy, to meet code and accessibility standards.
LEAD BASED PAINT HANDLING
If these coatings are disturbed during renovations the workers are subject to the
requirements in OSHA Construction Standard for Lead (CFR 1926.62).
In addition to OSHA worker protection requirements any waste generated by the
operations that would disturb these materials should be considered potentially
hazardous and waste characterization should be performed prior to offsite waste
shipment, to determine the proper disposal requirements.
The report includes cost for two options: Total removal of all Lead Based Paint and
encapsulation of the Lead Based Paint. It should be noted that all renovations should
be done by an EPA Lead-Safe Certified Renovator who will know how to safely work
around lead paint and keep it from spreading during renovations. It is assumed
encapsulation is the preferred method.
Webb House: Repairs
Webb House: Repairs
This report assumes the second floor
will remain, but will not be used by
the public.
Trail Restroom Option
Webb House: Repairs
This report assumes the second floor
will remain, but will not be used by
the public.
Public Meeting Use
Option
Webb House: Cost Estimates
SITE COST
Demo existing detached restroom $12,600
New ADA ramp 18,000
New concrete sidewalk (structure to path) 2,400
Landscaping By Owner
Sub total $33,000
STRUCTURE COST (TRAIL RESTROOM OPTION)
New ADA unisex restroom (2) $42,000
New roof 26,226
Interior room reconfiguration 11,200
Exterior siding, trim, column repair 12,400
New HVAC system 16,000
Revised electrical (power & lighting) 4,800
Lead Paint Encapsulation & limited abatement 36,000
Interior and exterior painting 3,800
Sub total $152,426
Engineering Fees $20,000
TOTAL PROJECT COST $205,426
SITE COST
Demo existing detached restroom $12,600
New ADA ramp 18,000
New concrete sidewalk (structure to path) 2,400
Landscaping By Owner
Sub total $33,000
STRUCTURE COST (PUBLIC MEETING ROOM OPT)
New ADA unisex restroom (1) $21,000
New roof 26,226
Interior room reconfiguration 6,200
Exterior siding, trim, column repair 12,400
Revised HVAC system 2,400
Revised electrical (power & lighting) 2,400
Lead Paint Encapsulation & limited abatement 36,000
Interior and exterior painting 3,800
Sub total $110,426
Engineering Fees $15,600
TOTAL PROJECT COST $159,026
Questions and Discussion
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 1
ASSESSMENT OVERVIEW
INTRODUCTION
Hidell and Associates Architects, Inc. was retained in August 2017 to perform a
thorough investigation of two existing city properties to assess the modifications
required to update the structures for public use. The assessment includes
recommendations regarding repairs and requirements to meet current code and
accessibility standards. The two properties are the Bidault House and Webb House.
Both properties are existing residential structures.
This report includes an assessment of the properties current conditions, evaluating
the structural integrity, building systems, finishes, and layout. The recommendations
include repairs and associates cost to enable the existing structures to be used for
public purposes.
The Bidault House is a two-story residential property, originally constructed in 1911
and was given a Texas Historical Commission designation in 1980. The property has
not been reviewed for a specific use, however, the report includes recommendations
to improve the overall flexibility of the interior layout.
The Webb House is a two-story residential property that was modified in 2002,
updating the interior layout and providing site improvements. The site is in good
repair, providing accessible off-street parking and connection to the cotton belt trail,
via a paved path. This report includes recommendations to modify the existing site
and structure to accommodate restrooms for users of the Cotton Belt Trail. The
report also includes general repairs and interior modifications for general use.
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 2
THE BIDAULT HOUSE
Built in 1911 the Bidualt house has been recognized by the Texas
Historical Commission and is registered as a historical landmark.
GENERAL INFORMATION
• The property is located at the northeast corner of Bluebonnet Dr and West
Glade Rd (1416 Glade Rd., Colleyville, TX )
SITE
• The site is approx. 0.846 acres with a residential structure and a single story
detached garage structure. The site does not include paving for vehicular
access or parking. The site vegetation includes mature trees, native grass,
and limited shrub landscaping at the perimeter of the structures. The site is
generally flat in elevation with a gentle slope from west to east.
RESIDENTIAL STRUCTURE
• The two-story residential structure is 2,160 s.f. The following is an
assessment of the current conditions:
o The home’s exterior has recently been painted and is generally in good
condition.
o The first floor incudes 1,211 s.f. of original structure built from 1905 to
1911. A 318 s.f. addition was added to the north of the existing
structure (date of completion unknown).
o The first-floor interior layout appears to have received minor
modifications over the years, but remains generally residential in
layout with eight rooms of varying size.
Front Façade of Bidault House Texas Historical Commission Designation
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 3
o The second floor is 631 s.f. The layout appears to be original with two
bedrooms, one restroom, and access to a mechanical attic area.
o The roof is asphalt shingle and is in generally in good condition. The
date of the roof is unknown.
o The windows are original and generally in good condition. Due to the
age of the windows, their operation was not tested during inspection.
It is assumed that any public use of the facility will not require the
windows to be operable.
o The HVAC is a split system with a gas furnace in the 2nd floor attic area
and a condensing unit at grade on the east side of the house. The
furnace appears to be in good working order, less than 15 years old.
The fan was engaged during the review process. The condensing unit
was operational during the review, but given the age (over 15 years
old) and visual inspection of the coils, pump and motor, it is
recommended to be replaced.
o The home includes water and sewer service. The plumbing layout will
need to be revised to meet accessibility standards and improve the
flexibility of the overall layout.
o The electrical service has a modern circuit panel with copper wiring
distribution to outlets and light fixtures.
Existing living room configuration Existing dining room configuration
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 4
OUTBUIDLING
• The outbuilding is a single story (357 s.f.) detached garage.
o The outbuilding is generally in good shape.
o The exterior appears to be recently painted and new doors have been
fabricated and installed. No modifications or repair are need for this
structure, assuming it will remain as a storage facility.
o The site includes an existing well with pumphouse. The age of the well
and pumphouse are unknown. The well is in the southwest quadrant
of the property adjacent to the Bluebonnet Drive.
Existing well and pump house Existing outbuilding (Garage)
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 5
EXISTING SITE CONFIGURATION
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 6
EXISTING STRUCTURE CONFIGURATION
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 7
REQUIREMENTS
The property requirements are based on use of the facility (site and structure) for
public occupancy. The following area list of requirements to meet code and
accessibility standards. These requirements are mandatory for use of the facility
for public functions.
ZONING REQUIREMENTS
• The property is currently zoned R40? (Single Family Residential
District) Using the property for commercial or governmental purposes
will require an SUP.
BUFFER REQUIREMENTS
• 25’-0” set back on east and north property lines
• 20’-0” greenbelt of “live” planting
• 6’-0” height fence at property line
LANDSCAPE REQUIREMENTS
• Twenty percent (20% of the total land area in any proposed,
development shall be, landscaped. At least fifty percent (50%) of the
total landscaped area shall be in the street yard. This report assumes
all landscaping requirements will be performed by City of Colleyville
crews.
PARKING REQUIREMENTS
• Classified as a Museum, office or government building will require one
space for every 300 sf (7 spaces)
• One handicap space per Texas Accessibility Standards
Existing living room configuration Existing dining room configuration
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 8
ADA REQUIREMENTS
• Accessible route from handicap parking to facility. This will require a
new ramp system. Based on the adjacent grades, the homes finish
floor is approximately 28” above the proposed parking grade.
• The entry door shall be a minimum of 32” wide with a threshold less
than ¼”
• If the second floor is used for public purposes it shall be accessible per
ADA standards, which would require an elevator. This report assumes
the second floor will not be used.
• The interior configuration shall include a minimum of (1) ADA
accessible restroom.
• If the facility is used for assembly purposes with an interior space with
over 49 occupants a second exit will be required to be ADA accessible.
PLUMBING FIXTURE REQUIREMENTS
• The ultimate use of the facility will dictate the allowable occupancy and
restroom fixtures required. For the purposes of this property review,
the most stringent occupancy has been used (A-3) assembly. Due to
the size of the first floor (1211 s.f.) it is reasonable to assume with
storage and restrooms; the occupancy load would range between 38-
48.
HISTORICAL DESIGNATION REQUIREMENTS
• The Bidault House is Registered with the Texas Historical Commission,
receiving a Historic Designation in 1980. This designation relates to
the exterior architectural character of the structure, specifically the
pressed concrete block exterior. The addition can be removed pending
approval by the Texas Historical Commission. The ramp providing an
accessible route from handicap parking to facility could be added in its
place. This will require a new ramp system based on the finish floor of
the house at 3’-0” above parking grade.
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 9
• The RTHL designation of Bidault House does legislatively require 60
days prior-notice of any work on the exterior of the building to allow
time for the Texas Historical Commission Division of Architecture to
review and consult on the preservation best-practices as guided by the
Secretary of Interior’s Standards. After the consultation process is
complete the owner may choose to do what they desire work wise, but
the law ensures the owners has been educated on what is most
acceptable for their historic property in terms of preservation.
• How to Submit an RTHL Review
Submit a cover letter fully describing the project scope along
with supporting documentation (i.e. photographs, and if
available any drawings, site plans, specifications, etc.) for the
exterior of each building to the mailing below. Faxes and email
are not accepted.
The existing first floor is raised above the
existing grade
The existing structure includes a single-story
addition on the north. The addition is not
constructed of the cast concrete block.
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 10
REPAIRS
The repairs are based on visual inspection of the facility in September 2017. No
plans or property maintenance were reported at the time of the inspection. The
following repairs are based on achieving a code and accessible site and structure.
SITE
• A concrete parking lot shall be constructed with access from
Bluebonnet Drive. The parking lot shall include 7 regular spaces (9’-0”
wide x 18’-0” deep) and 1 handicap accessible space.
• Concrete sidewalks shall be installed that provide an accessible route
from Bluebonnet Drive and the new parking area to the existing
structure. This will include a concrete ramp system approx. 30’-0” in
total length.
• The current landscape is minimal. It is recommended to remove the
existing shrubs and plant appropriate vegetation at the perimeter of
the existing structure. This would include a new irrigation system.
• New vegetation and irrigation is recommended at the perimeter of the
existing outbuilding.
STRUCTURE
• The existing house’s exterior is in good shape and has been recently
painted. The exterior shall be power washed with any peeling paint
removed and those areas repainted.
• The existing house includes an addition of unknown age. The addition
has foundation issues and the north side of the addition is sinking. If
the addition remains, the foundation will need to be repaired with
concrete piers.
• The addition can be removed pending approval by the Texas Historic
Commission. The Texas Historic Commission was contacted regarding
this option and was generally favorable of returning the home to its
original configuration (circa 1911). Should the City choose to remove
the addition, repair will be required to the existing north façade to
restore it back to its original condition. This will include masonry
repair and installation of period appropriate windows and doors.
INTERIOR LAYOUT
• The existing house’s interior layout is generally original with the first
floor divided into smaller rooms typical of a residential structure. It is
recommended several of the interior walls be removed to provide a
larger more flexible space.
• Elimination of existing walls will require new beam installation to
support the second-floor area.
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 11
• The structural integrity of the home is dependent upon the second-
floor framing. This report assumes the second floor will remain, but
will not be used by the public.
• The second-floor layout shall be simplified, eliminating non-structural
walls.
• A new unisex toilet is code required and the interior layout should
accommodate accessible access.
• It is recommended the new interior layout include a small storage
room adjacent to the unisex toilet to accommodate a variety of
functions that might need various types of furniture or equipment.
• All existing walls shall be repaired and repainted.
• The existing flooring surfaces (wood, carpet and vinyl) shall be
removed complete. Depending upon use of the facility a new floor
finish (hardwood) is recommended based on the character and age of
the home.
SYSTEMS (Mechanical, Electrical and Plumbing)
• The existing condensing unit shall be replaced complete. The existing
air handling unit in the second-floor attic shall be serviced.
• A new interior layout and ADA accessible restroom will require the new
pluming routed to the existing service locations. A new water meter
will be required.
• It is recommended the existing electrical system be upgraded. The
system is original and in working order, however it does not meet all
new code requirements. The new electrical system shall include a new
main panel and distribution wiring to revised outlet and light fixture
locations.
• The exterior lighting on site shall be re-used. New lighting will be
required at the accessible exit.
• New site lighting will be required for the parking lot and accessible
route.
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 12
REQUIREMENTS AND REPAIR DIAGRAM (SITE)
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 13
REQUIREMENTS AND REPAIR DIAGRAM (STRUCTURE)
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 14
ESTIMATE OF CONSTRUCTION COST
SITE COST
New parking lot and street access
$64,000
New sidewalk from structure to public way
$4,750
New ada accessible ramp
$15,000
New privacy fence
$6,200
New parking lot lighting
$9,000
Landscaping
By Owner
Sub total $98,950
STRUCTURE COST
Demo existing addition $15,900
Restore existing north wall $25,920
Interior wall configuration $9,200
New ADA restroom $21,000
New HVAC system $16,000
New electrical service, distribution and lighting (200 amp) $19,240
New flooring (hardwood) $10,800
Interior painting $3,600
Sub total $121,660
TOTAL COST
Subtotal Site Cost $98,950
Subtotal Structure Cost $121,660
Engineering Fees $20,000
Total Project Cost $240,610
Pricing Notes:
• All cost include contractor overhead and profit
• Engineering fees are estimate of drawings and testing required
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 15
THE WEBB HOUSE
Located adjacent to the Cotton Belt Trail, the site and structures
have been improved over the years
GENERAL INFORMATION
• The property is located at the northwest corner of Bransford Rd. and Shelton
Dr. (400 Shelton Drive, Colleyville, TX )
SITE
• The site is approx. 3.03 acres with a residential structure and a single story
detached restroom structure. The site has been improved over the years and
includes 12 off-street parking spaces, including one ADA accessible space. A
concrete path connects the property and structures to the Cotton Belt Trail.
The site includes a picket fence at the perimeter of the Webb House
structure. The existing vegetation includes mature trees, native grass and
limited shrub landscaping. The site is generally flat with minimal slope.
• Due to the condition and amenities of the site, the report assumes minimal
changes will be necessary for public use of the Webb House structure.
RESIDENTIAL STRUCTURE
• The two-story residential structure is 1,828 s.f. The following is an
assessment of the current conditions:
o The structure was renovated in 2002 with updates to the interior
layout, an exterior ramp, and a detached restroom.
Webb House interior Webb House exterior entry
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 16
o The exterior consists of wood siding and a wood shingle roof. Both the
siding and roof are showing signs of weathering and will require
repair/replacement.
o The interior finishes are in good shape.
o The 2002 renovation included a new electrical service (200 amp), and
a new HVAC system.
o The existing HVAC system is close to its lifespan and in need of service
if the existing interior configuration remains.
o The electrical system is working and has ample capacity.
o The structure was inspected in 2015 for the existence of Lead Based
paint. The results indicate positive tests for paint found on the
exterior and interior of the structure. Any repairs or renovations which
disturb the existing Lead Based Paint are subject to best standard
practices for removal and remediation. The City has two options
concerning the paint, removal (abatement) or encapsulation.
Encapsulation will require the existing surfaces with paint to be coated
or new walls installed over them.
o The first-floor incudes 914 s.f. of original structure (originally
construction date unknown). The structure was renovated in 2002.
o The first-floor interior layout was modified in 2002, opening up rooms
and eliminating the existing restrooms.
o The second floor is 513 s.f. The layout appears to be original with two
bedrooms.
o The roof is wood shingle and needs replacement.
o The windows are original and generally in good condition. Due to the
age of the windows, their operation was not tested during inspection.
It is assumed that any public use of the facility will not require the
windows to be operable.
Existing kitchen configuration Existing ramp and restroom
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 17
o The HVAC is a modified roof top unit, located at grade adjacent to the
north façade of the home. The system is nearing its lifespan.
Modification to the interior of the structure will necessitate
replacement. Should this unit remain, having is services and
screening it is recommended, as it is visible from the Cotton Belt Trail
access path.
o The home includes water and sewer service. The plumbing layout will
need to be revised to meet accessibility standards and improve the
flexibility of the overall layout.
o The electrical service was modified in 2002 with a 200-amp panel and
copper wiring distribution to all outlets and light fixtures. The existing
light fixtures are period appropriate, however, are not efficient. The
original light switches (push button) have been utilized. Should the
type of occupancy change, new light fixtures and switching will be
required.
OUTBUIDLING
• The outbuilding is a single story (120 s.f.) detached restroom.
o The outbuilding is generally in good shape.
o The restroom is located at grade, which is below the finish floor of the
existing home structure. To access the restroom the public is required
to exist the structure and navigate on the site uncovered. For many
public occupancies uses, this path of travel to a restroom would violate
code requirements.
.
South façade and Handicap parking North and west facades
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 18
EXISTING SITE CONFIGURATION
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 19
EXISTING STRUCTURE CONFIGURATION
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 20
REQUIREMENTS
The property requirements are based on use of the facility (site and structure) for
public occupancy. Due to recent improvement of the site the parking, zoning, and
landscaping all meet current code standards. The following are a list of
requirements to meet code and accessibility standards. These requirements are
mandatory for use of the facility for public functions.
ADA REQUIREMENTS
o Accessible route from handicap parking to facility. This will require a
new ramp system. The existing ramp does not meet ADA standards
for slope, landings, and railings. Based on the adjacent grades, the
homes finish floor is approximately 18” above the proposed parking
grade.
o The entry door shall be a minimum of 32” wide with a threshold less
than ¼”
o If the second floor is used for public purposes it shall be accessible per
ADA standards, which would require an elevator. This report assumes
the second floor will not be used for public access.
o The structure shall include a minimum of (1) ADA accessible restroom.
The existing restroom structure on site meets current building code
accessibility standards.
o If the facility is used for assembly purposes with an interior space with
over 49 occupants a second exit will be required to be ADA accessible.
o If restrooms are located inside the existing structure, they will
required to be ADA compliant.
PLUMBING FIXTURE REQUIREMENTS
o The ultimate use of the facility will dictate the allowable occupancy and
restroom fixtures required. For the purposes of this property review,
the most stringent occupancy has been used (A-3) assembly. Due to
the size of the first floor (914 s.f.) it is reasonable to assume with
storage and restrooms; the occupancy load would range between 30-
40.
LEAD BASED PAINT HANDLING
o The Webb House Structure is reported to be a historical home and not
designed for continuous residency and does not meet the definition of
target housing regarding HUD, Texas, or the RRP regulations,
however, if these coatings are disturbed during renovations the
workers are subject to the requirements in OSHA Construction
Standard for Lead (CFR 1926.62). The OSHA Lead Regulations include
provisions for training; written compliance programs; exposure
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 21
assessments; notifications; engineering controls; and specified work
practices depending on the work activity selected by the contractor.
o In addition to OSHA worker protection requirements any waste
generated by the operations that would disturb these materials should
be considered potentially hazardous and waste characterization
(including TCLP testing) should be performed prior to offsite waste
shipment, to determine the proper disposal requirements.
o The report includes cost for two options: Total removal of all Lead
Based Paint and encapsulation of the Lead Based Paint. It should be
noted that all renovations should be done by an EPA Lead-Safe
Certified Renovator who will know how to safely work around lead
paint and keep it from spreading during renovations. It is assumed
encapsulation is the preferred method.
Existing porch and steps (repair required) Existing siding and trim (repair required)
Existing ramp (violates current ADA standards
for slope, railing, and landing size)
Existing HVAC unit adjacent to north façade.
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 22
REPAIRS
The repairs are based on visual inspection of the facility in September 2017, and
review of plans from the 2002 renovations and the Lead Based Paint inspection
report dated 2015. The following repairs are based on achieving a code and
accessible site and structure. A second option has been explored to create ADA
accessible restrooms for use by Cotton Belt Trail users inside a portion of the
existing structure.
SITE
• A concrete ADA accessible ramp shall be constructed. The ramp shall
include new railing and landing areas which meet accessibility
standards.
• The existing mature trees adjacent to the two-story structure shall be
trimmed/eliminated. The existing vegetation impedes the visibility of
the structure from the street, parking and adjacent trail.
• The existing mechanical unit, adjacent to the north façade is visible
from the trail and should be screened with vegetation.
• New vegetation and irrigation is recommended at the perimeter of the
existing building.
• Should the existing structure be modified for use as restrooms for
Cotton Belt Trail users, the existing unisex toilet (detached) should be
removed complete.
STRUCTURE
• The exterior of the two-story structure needs repair. The existing
wood columns along the porch are showing signs of rot and should be
replaced. The existing wood siding has paint peeling, exposing the
raw wood to excessive weathering. All rotted wood siding and trim
shall be replaced and painted.
• The existing porch flooring and steps are buckling and should be
replaced.
• Additional site lighting should be installed. The configuration will be
dependent upon the use of the building, however, for this report it is
assumed a variety of light fixtures, ground mounted and pole lighting
will be added to illuminate the path of travel and existing structure at
night.
• The existing roof shall be replaced. The existing roof consists of
architectural wood shingles, which are not required for replacement.
The house is not subject to historic review; therefore, any
complimentary roof system will be acceptable.
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 23
• The existing structure has five exterior doors. This is not required and
a reconfiguration of the interior spaces will necessitate elimination of
some of these doors.
INTERIOR LAYOUT
• The existing house’s interior layout was modified in 2002. The interior
condition is good, therefore repair modifications will be based on
creating restrooms for Cotton Belt Trail users or enlarging rooms to
provide additional flexibility in use.
o New ADA compliant restrooms (unisex) shall be located as to
not disturb the existing wall surfaces, minimizing the Lead
Based Paint abatement process. This report assumes two
unisex restrooms located inside the existing structure with
access from the west porch area.
o The interior layout flexibility can be improved by removing
interior walls to create a large room on the first floor. This
change will require a new beam and selective abatement of the
Lead Based Paint.
SYSTEMS (Mechanical, Electrical and Plumbing)
• Should the interior layout of the existing structure be modified the
existing HVAC system will need to be modified to accommodate the
revised layout and functions.
• Should the interior layout of the existing structure remain, the existing
HVAC system should be serviced to ensure proper function.
• The electrical system is in good condition. Based on the preferred
interior layout, the existing distribution (outlets and lighting) will need
to be modified accordingly.
• The existing pluming will need to be modified based on the preferred
interior layout.
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 24
REQUIREMENTS AND REPAIR DIAGRAM (SITE)
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 25
REQUIREMENTS AND REPAIR DIAGRAM (TRAIL RESTROOM OPTION)
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 26
REQUIREMENTS AND REPAIR DIAGRAM (PUBLIC MEETING USE OPTION)
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 27
ESTIMATE OF CONSTRUCTION COST
SITE COST
Demo existing detached restroom $12,600
New ADA ramp $18,000
New concrete sidewalk from structure to existing path $2,400
Landscaping By Owner
Sub total $33,000
STRUCTURE COST (TRAIL RESTROOM OPTION)
New ADA unisex restrooms (Quantity 2) $42,000
New roof $26,226
Interior room reconfiguration $11,200
Exterior siding, trim and column repair $12,400
New HVAC system $16,000
Revised electrical (power and lighting) $4,800
Lead Paint Encapsulation and limited abatement $36,000
Interior and exterior painting $3,800
Sub total $152,426
Engineering Fees $20,000
Subtotal of Site Cost $33,000
Total cost for trail restroom option $205,426
STRUCTURE COST (PUBLIC MEETING ROOM OPTION)
New ADA unisex restroom (Quantity 1) $21,000
New roof $26,226
Interior room reconfiguration $6,200
Exterior siding, trim and column repair $12,400
Revised HVAC system $2,400
Revised electrical (power and lighting) $2,400
Lead Paint Encapsulation and limited abatement $36,000
Interior and exterior painting $3,800
Sub total $110,426
Engineering Fees $15,600
Subtotal of Site Cost $33,000
Total cost for trail restroom option $159,026
COLLEYVILLE PROPERTY ASSESSEMNT
Bidault House and Webb House Assessment Report PAGE | 28
STRUCTURE COST (EXISTING CONFIGURATION TO REMAIN)
New roof $26,226
Exterior siding, trim and column repair and paint $12,400
HVAC system repair $2,400
Lead Paint Encapsulation and limited abatement $36,000
Interior and exterior painting $3,800
Sub total $80,826
Engineering Fees $12,000
Subtotal of Site Cost $33,000
Total cost for trail restroom option $125,826
STRUCTURE COST (EXISTING CONFIGURATION TO REMAIN)
New roof $26,226
Exterior siding, trim and column repair and paint $12,400
HVAC system repair $2,400
Lead Paint abatement $118,000
Interior and exterior painting $3,800
Sub total $162,826
Engineering Fees $19,240
Subtotal of Site Cost $19,240
Total cost for trail restroom option $201,306
Pricing Notes:
• All cost include contractor overhead and profit
• Engineering fees are estimate of drawings and testing required
Option assumes encapsulation of existing Lead Based Paint
Option assumes complete abatement of existing Lead Based Paint
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-2 Agenda Date 10/10/2017
Type Worksession
Department Public Works
Title
Glade Road Project update
Strategic Plan
3.1 Upgrade the condition of major roads and neighborhood streets
Explanation
Staff will present an update and lead a discussion on the Glade Road Project and at the
conclusion of the discussion staff will be seeking guidance from the City Council on the
specifics of the preferred limits of the next phase of construction.
The design consultant has recommended we consider the following phasing for the
remaining sections of Glade Road Phase 1 and Phase 2.
Build Phase 1B along with the entirety of Phase 2 (Phase 2A and Phase 2B) as a single
project. Some of the benefits of this approach include improved bidding, reduced
overall construction time, reduced overall cost, and improved constructability.
Improved Bidding
Phase 2B would only be approximately 0.6 mile long. By itself it may not be as
attractive to contractors, similar to Phase 1A. Approximately $2.6M construction
cost.
If bid as a single project it would be nearly two miles long with a roundabout.
Approximately $7.8M construction cost.
Reduced Overall Construction Time
If bid separately there is the potential of having to wait until Phase 1B/2A is
complete to start Phase 2B, or have two contractors work simultaneously
Shorter construction time since certain phases from each project could be
completed simultaneously
Reduce the total duration the public is impacted by construction on Glade
Reduced Overall Cost
A larger project would likely attract more quality contractors and a more
competitive bid
Creates savings in mobilization costs and cost savings in materials with larger
quantities purchased
Creates cost savings by eliminating temporary tie-in at east end of Phase 2A
City of Colleyville Page 2
City Council Agenda Briefing
Improved constructability
Eliminate extra coordination between contractors where the projects adjoin,
coordinating phasing and detours
Attachments
1.Glade Road Project Update Presentation
Glade Road Project
Update
City Council Meeting
October 17, 2017
Purpose
To provide the City Council with a general
update on the Glade Road Project and seek
direction on the limits of the upcoming
phases of the project.
Phase 1
Bransford Road to
Manning Drive
N
Phase 2
Manning Drive to Pool
Road
Phase 1A
Bransford Road to SH26
N
Phase 1B and 2A
SH26 to Montclair Drive
Phase 2B
Montclair Drive to Pool
Road
Current Phasing Concept
Recommended Phasing Concept
The design consultant has recommended that we consider
the following phasing for the remaining sections of Glade
Road Phase 1 and Phase 2.
Build Phase IB along with the entirety of Phase II (Phase IIA and
Phase IIB) as a single project. Some of the benefits of this
approach include:
•Improved bidding
•Reduced overall construction time
•Reduced Overall Cost
•Improved constructability
Phase 1A
Bransford Road to SH26
N
Phase 1B, 2A and 2B
SH26 to Pool Road
Recommended Phasing Concept
Questions and
Discussion
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-3 Agenda Date 10/10/2017
Type Presentation and Discussion
Department City Secretary
Title
Discussion of nominations to the Tarrant Appraisal District Board of Directors
Strategic Plan
1.1 Actively involve and engage stakeholders
Explanation
The Tarrant Appraisal District (TAD) is seeking nominations for candidates to serve on
the Board of Directors. The terms of service for the five members of the current Board
of Directors will expire on December 31, 2017. Each voting unit may nominate one
candidate for each of the five positions to be filled, but are not required to make any
nomination or may nominate any number up to five. Nominations must be submitted
to the Chief Appraiser as a resolution or official action adopted by the City Council, by
October 15, 2017.
The current TAD Board of Directors are:
Joe Potthoff, Chairman
Johnny Bennett
John Molyneaux, Secretary
Michael O'Donnell
Mark Wood
Ron Wright, (Tarrant County Tax Assessor-Collector)
In order to be eligible to serve as directors, the 2017 nominees must have resided in
Tarrant County for at least two years prior to January 1, 2018. They may serve on the
governing body of a taxing unit in the County and still be eligible to serve as a
Director. However, an employee of a taxing unit is prohibited from serving as a
Director unless that employee is also an elected official of the governing body. A
Director may not be related to a person who is in the business of appraising property
for property tax purposes or represents property owners for compensation in
proceedings in the appraisal district or appraises property for use in a proceeding in
the appraisal district or who is employed by the appraisal district. A person is ineligible
to serve as a director if the individual, or a business in which the individual has a
substantial interest, enters into a contract with the appraisal district or enters into a
contract with a taxing unit in the district, if that contract relates to the performance of
an activity governed by Title I of the Texas Property Tax Code (for example, appraising
City Council Agenda Briefing
City of Colleyville Page 2
property for tax purposes or determining eligibility for exemptions). A substantial
interest exists where the individual and spouse have a combined ownership of at least
10% of the voting stock or shares of a business, or either of them is a partner, limited
partner or an officer.
Based on the 2016 adjusted tax levy, Colleyville will have 21 votes to cast for the
election, which will take place by December 15, 2017, according to the attached letter
from TAD.
At the direction of City Council, a resolution can be prepared for presentation at the
October 17, 2017 City Council meeting and per TAD the resolution will be accepted by
TAD until October 19, 2017.
Attachments
1.TAD Correspondence dated September 5, 2017
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-4 Agenda Date 10/10/2017
Type Worksession
Department City Secretary
Title
Discussion of meeting dates for a discussion and overview of Land Development Code
priorities
Strategic Plan
4.3 Adopt best-practice planning and development processes
Explanation
The City Council has recently participated in a visioning workshop. As a result of the
workshop, it was determined a discussion is needed to identify dates for a separate
worksession to discuss the prioritization of amendments to the Land Development
Code (LDC) and the best method for completing the entirety of the task.
Staff presented the attached list of amendments to the LDC at the August 1, City
Council Worksession. At the worksession, the City Council confirmed the list was
complete and the priority ranking satisfactory.
The attached list identifies the subject, chapter, estimated staff preparation time and
estimated overall completion time, and indicates the need for outside assistance. Staff
has attempted to identify and prioritize these amendments based on input and
direction from the City Council over the past several months.
The list has primarily been arranged in ranking from high priority to lesser priority with
a few less complicated amendments incorporated strategically in order to accomplish
the list in a timely manner. Many of the top priorities were taken from the recently
amended comprehensive plan, Destination Colleyville. The other amendments were
either provided by the City Council or identified by staff for review.
The proposed timeline is very aggressive and will be a best case scenario. Staff will
endeavor to follow this schedule as best as possible with the understanding that
priorities can change and projects may shift depending on preferences, available
resources, and outside influences.
Attachments
1.Proposed LDC Priority Amendments List
Proposed LDC Priority Amendments
Proposed LDC Amendment Staff Prep* Total Time
(Final action)
Outside
Participation
Source
Revise the LDC to require an accompanying
conceptual plan and ability to condition approval
of straight zoning requests (non-PUD) to ensure
new developments are built in substantial
compliance to the approved conceptual plan.
(Chapter 3)
1 – 2 months
Oct – WS
(worksession)
3 – 4 months
Nov – P&Z
Dec – CC
Yes – need
help verifying
legality and
proper
procedure
City
Council/
Comp
Plan
Evaluate annexation process for areas in the
City's ETJ, if any.
2 – 3 months
Nov – WS
4 – 5 months
Dec – P&Z
Jan – CC
None City
Council
Revise setback regulations for fencing on corner
lots. (Chapter 3)
‒ Possible reduction in the setback required on
the ‘street’ side yard.
1 – 2 months
Nov - WS
3 – 4 months
Dec – P&Z
Jan – CC
None Staff
Revise PUD-R development standards to establish
rural frontage (character) standards along key
roadways. (Chapter 3)
2 – 3 months
Dec – WS
4 – 5 months
Jan – P&Z
Feb – CC
Yes Comp
Plan
Revise PUD-R standards to require appropriate
transitions and quality open space. (Chapter 3)
‒ More specifically, establish design and
performance criteria for open space to
maximize value creation, tree preservation,
preservation of rural frontage along key
roadways, etc.
4 – 6 months
Dec - WS
6 – 8 months
Jan – P&Z
Feb – CC
Yes Comp
Plan
Replace Chapter 5: Tree Preservation chapter of
the LDC.
3 – 4 months
Jan - WS
5 – 6 months
Feb – P&Z
Mar – CC
None Staff
Revise regulations for accessory buildings
regarding definition, size, setbacks, and more.
(Chapter 3)
2 – 3 months
Feb - WS
4 – 5 months
Mar – P&Z
Apr – CC
None Staff
Revise regulations for Servants Quarters
regarding maximum size allowed. (Chapter 3)
‒ Allow for larger size through SUP approval
process
1 – 2 months
Feb – WS
3 – 4 months
Mar – P&Z
Apr – CC
None Staff
Clean up and revisions to Chapter 7: Signage 4 – 6 months
Mar – WS
6 – 8 months
Apr – P&Z
May – CC
Very little, if
any
Staff
Review Chapter 4: Landscaping and Buffering as
it relates to buffers between residential and non -
residential uses, and amend as appropriate.
1 – 2 months
Apr – WS
3 – 4 months
May – P&Z
June – CC
None Staff
Create an integrated regulatory tool (through a
Corridor Zoning/Overlay District or similar tool) to
achieve a mix of commercial uses, appropriate
transitions and buffers, and desired character
that is tailored to the 4 different sections of the
Boulevard as described in the vision.
4 – 6 months
May – WS
6 – 8 months
June – P&Z
July – CC
Yes – would
be 1st overlay
district for
Colleyville
Comp
Plan
Create public realm and streetscape standards to
complement private realm standards.
2 – 3 months
June – WS
4 – 5 months
July – P&Z
Aug – CC
None Comp
Plan
Streamline all commercial design standards into
one section of the LDC. (Chapter 6)
‒ Building and site design
3 – 4 months
July – WS
5 – 6 months
Aug – P&Z
Sep – CC
None Comp
Plan
Ensure environmental concerns are included in
the LDC to limit development that may
significantly harm the environment.
??? ??? Yes Comp
Plan
*Lead time to prepare for initial presentation to City Council worksession
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number WS-5 Agenda Date 10/10/2017
Type Worksession
Department City Secretary
Title
Discussion of the October 10, 2017, City Council regular agenda items
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 1 Agenda Date 10/10/2017
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by
public hearing or action items on the agenda
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value
of real property for City facilities - Glade Road Project Phase 1B and 2A
Section 551.074 - Personnel - Deliberate the appointment, employment, evaluation
and duties of the City Secretary
Section 551.074 - Personnel – Update regarding City personnel administration from
the City Manager
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and with
which the City is conducting economic development negotiations; deliberate the
offer of a financial or other incentive to a business prospect
Attachments
RESOLUTION R-17-4181
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF
OCTOBER 10, 2017
WHEREAS,following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS
THE 10 TH DAY OF OCTOBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
Assistant City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3 Agenda Date 10/10/2017
Type Announcements, Proclamations, and Presentations
Department City Secretary
Title
Proclamation in recognition of Michael Kinsey obtaining the rank of Eagle Scout
Recognition of Employees' Years of the Service
Attachments
1.Proclamation in recognition of Michael Kinsey - Eagle Scout
2.Fourth Quarter Employee Years of Service Recognition
Employee Recognition – Years of Service
Fiscal Year 2017 – Fourth Quarter
1 YEAR
Tiffany Camelin
Police
Ben Bryner
Community Development
Jason Fisch
Fire Department
Joshua Newman
Police Department
Chase Owens
Police Department
April Zablosky
Police Department
Zachary Watson
Police Department
5 YEARS
Cody Ashton
Recreation
Sandra Scott
Police Department
Brett Acosta
Public Works
10 YEARS
Karen Hines
Finance
RESOLUTION R-17-4182
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
OCTOBER 10, 2017
WHEREAS,City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a.Approval of the minutes of the regular City Council meeting of
September 19, 2017
b.Approval to purchase five Chevrolet Tahoe patrol vehicles,
from Caldwell Country Chevrolet, in an amount not to exceed
$159,268, bid through the State of Texas Cooperative
Purchasing Program, and authorize the city manager to
execute all purchasing documents
c.Approval of the sale of found property, seized items, obsolete
and nonserviceable equipment, and vehicles
d.Approval to use of the Voluntary Library Fund in Fiscal Year
2018 (FY 2018), for the purchase of library materials,
collection processing supplies, and library programs, in an
amount not to exceed $160,000
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS
THE 10TH DAY OF OCTOBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
Assistant City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, September 19, 2017 CITY COUNCIL CHAMBERS
Mayor Richard Newton called the Colleyville City Council Worksession to order on
Tuesday, September 19, 2017, at 5:32 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Nancy Coplen and Mike Taylor were present. Councilmembers
Kathy Wheat and Tammy Nakamura, arrived at 5:35 p.m. and 5:38 p.m.
respectively.
ABSENT: Councilmember George Dodson
City Manager Jerry Ducay, Assistant City Manager/Director of Public Safety Mike
Holder, Interim Assistant City Manager and Executive Director of Economic
Development and Communications Mark Wood, Fire Chief Brian Riley, Assistant
Police Chief Robert Hinton, Chief Financial Officer Shereen Gendy, Human
Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer
Cheryl Taylor, Community Development Director Ben Bryner, Recreation and
Library Director Mary Rodne, Colleyville Center Manager Leslie Hill, Accounting
Manager Karen Hines, SH26 Coordinator James Hubbard, Strategic Services
Manager Adrienne Lothery, Information Systems Manager Chris Pena, City
Attorney Whitt Wyatt, and Assistant City Secretary Christine Loven.
WS-1 All funds distribution report and discussion
Strategic Services Manager Adrienne Lothery presented this item and briefed the
City Council.
Mayor Newton commended Chief Financial Officer Shereen Gendy and all staff
members for their work on this report. Mayor Newton stated the report was a
very good document and stated he appreciates it is very clear where our money is
and he looks forward to the additional report enhancements. Mayor Newton noted
the 2018 budget reflects the $13.9 million which was in the Utility Fund has been
split between the Utility Fund and Capital Projects Fund. He further noted we will
be maintaining a 100 day reserve for the Utility Fund, which was computed using
the total City Utility Fund expenses. If this was computed on the actual operational
cost of operating the utilities, the cash set aside would be a reserve of over 450
days. Therefore we are maintaining an ultra-conservative cash reserve in the
Utility Fund.
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City of Colleyville Page 2
City Manager Jerry Ducay said the report will be placed on the City’s website and
noted the five year plan may be adjusted to provide for implementation of
funding years six to eight, and further adjust the reserves.
Mayor Newton noted the CDRS are liquid investments of our cash in the hope of
drawing some interest on available cash. Manager Ducay responded interest rates
are low and asked CFO Gendy what the overnight LOGIC rate is currently. CFO
Gendy responded it is currently 1.09 percent.
Councilmember Coplen asked where and how the Hotel Occupancy Tax (HOT) will
be invested. Manager Ducay replied he and CFO Gendy have been discussing this
and over the next several months they will be looking at moving it out of a cash
fund into an interest bearing fund.
Mayor Pro Tem Lindamood asked if the plan will be to use HOT for promotions of
the Farmer’s Market and festivals. Mayor Newton stated it can be used for such
and they will continue to look at it.
Councilmember Taylor suggested because of Legislative risk, the HOT should be
the first pool used for promotions, then the CEDC.
WS-2 Discussion and update on the condition of the City Street Infrastructure,
including the 2017 Pavement Condition Assessment
Public Works Director Jeremy Hutt presented this item and briefed the City
Council.
Councilmember Taylor asked staff what the maximum mill depth is before hitting
rebar. Director Hutt replied concrete cannot be milled, however, asphalt can be
wedge milled two to four inches.
Mayor Pro Tem Lindamood commented contractors need to raise the manholes
before milling.
Director Hutt replied it is more cost effective to bury manholes during milling and
then go back and cut them out, but valves are never covered.
Councilmember Wheat asked why this assessment is better than a visual
assessment. Director Hutt replied there is much more data collected through the
assessment which is compiled and analyzed as compared to being subjective in
the eye of the visual assessor.
Mayor Newton asked staff which technique (visual vs. data assessment) is more
effective and how is the data being used to plan for construction/maintenance
projects. Director Hutt noted the assessment is more quantitative and between
the two assessments, the 2012-2014 and 2017, there were nine projects
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City of Colleyville Page 3
established in 2012-2014 and there are 17 large scale projects being planned
based on the 2017 assessment.
There was general discussion on how to utilize the information in the assessment
to create a process to determine and prioritize the streets that should be in the
street maintenance/construction program. The City Council asked staff to bring a
plan forward by mid-December.
WS-3 Discussion of the September 19, 2017, City Council regular agenda items
Mayor Newton noted there were three items on the agenda which would require a
unanimous vote for approval in Councilmember Dodson’s absence, two are
planning and zoning approvals and the other is the tax rate which requires state
mandated language.
Mayor Newton adjourned the worksession at 6:35 p.m.
Mayor Newton called the Executive Session to order at 6:36 p.m. and called the
roll.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, Nancy Coplen and Mike Taylor
were present.
ABSENT: Councilmember George Dodson
1.EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities - Glade Road Project Phase 1B
and 2A
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Newton explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, and Section 551.087, Economic Development. He
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City of Colleyville Page 4
further explained there would be no decisions made or action taken during this
time. Executive Session was adjourned at 7:25 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor
Newton at 7:34 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood, and
Councilmembers Tammy Nakamura, Kathy Wheat, Nancy Coplen and Mike Taylor
were present.
ABSENT: Councilmember George Dodson
City Manager Jerry Ducay, Assistant City Manager/Director of Public Safety Mike
Holder, Interim Assistant City Manager and Executive Director of Economic
Development and Communications Mark Wood, Fire Chief Brian Riley, Assistant
Police Chief Robert Hinton, Chief Financial Officer Shereen Gendy, Human
Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer
Cheryl Taylor, Community Development Director Ben Bryner, Recreation and
Library Director Mary Rodne, Colleyville Center Manager Leslie Hill, Accounting
Manager Karen Hines, SH26 Coordinator James Hubbard, Strategic Services
Manager Adrienne Lothery, Information Systems Manager Chris Pena, City
Attorney Whitt Wyatt, and Assistant City Secretary Christine Loven.
INVOCATION: Pastor Jeff Strickland, Colleyville Assembly of God
PLEDGE OF ALLEGIANCE: City Attorney Whitt Wyatt
2.EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-17-4174
This resolution was not needed.
3.ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Mayor Pro Tem Bobby Lindamood discussed the Go Gold campaign through the
American Childhood Cancer Organization. Go Gold is a campaign to transform
public awareness of the gold ribbon as the symbol of childhood cancer and
recognizing September as Childhood Cancer Awareness Month.
Councilmember Nakamura invited everyone to attend the Grapevine High School
theatre production of Something Wicked This Way Comes on September 22-24.
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City of Colleyville Page 5
Councilmember Taylor shared he had been admiring a Harley Davidson motorcycle
in a parking lot and when the owner came out he asked if it was his bike. They
talked for a few minutes when the owner asked if Councilmember Taylor would
like to take it for a ride. Councilmember Taylor noted humanity and compassion is
still alive and well.
In recognition of Colleyville's Featured Business of the Month - Jersey Mike's
Subs, 4712 Colleyville Boulevard, Marketing Manager Gene Champagne -
Mayor Richard Newton and Interim Assistant City Manager/Executive
Director of Economic Development and Communications Mark Wood
Mayor Richard Newton and Interim Assistant City Manager/Executive Director of
Economic Development and Communications Mark Wood recognized Jersey Mike’s
as the featured business of the month. Marketing Manager Gene Champagne
thanked the Mayor, Council and City staff for the recognition and highlighted
Jersey Mike’s fund raiser opportunities and invited everyone to enjoy a sandwich
at Jersey Mike’s.
Mayor Newton thanked St. Mary’s Coptic Orthodox Church for inviting the Mayor,
City Council, and staff to a luncheon earlier in the week in which they gave a
history and tour of the church, provided delicious food, and presented the City
with a plaque which will be displayed in the cabinet in the lobby of City Hall.
Mayor Newton noted the church is a member of the Ministerial Alliance which he
created and is comprised of area clergy whose mission statement is: Our mission
is to provide support and prayer through love, mutual respect, and unity, as we
work to build a stronger community.
4.CONSENT: READING AND PUBLIC HEARING RESOLUTION R-17-4175
4a Approval of the minutes of the regular City Council meeting of
September 5, 2017
4b Adoption of the Fiscal Year 2018 to 2022 Capital Improvement
Program (CIP)
4c Approval of authorized broker / dealers for investment purchases
4d Approval of the annual review and updates to the City of
Colleyville Investment Policy
4e Approval of an extension to the Interlocal Agreement with Tarrant
County for the rehabilitation of Bedford Road from Cheek-Sparger
Road to the Little Bear Creek Bridge, and authorize the city manager
to execute the agreement
Mayor Newton read Resolution R-17-4175 in its entirety.
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City of Colleyville Page 6
Mayor Newton stated the City Council had received an amended page two of the
City Council minutes and asked the Council to include the corrected minutes as
amended in the motion to approve. Mayor Newton asked if there were any
questions and read the corrections.
Strategic Services Manager Adrienne Lothery briefed the City Council on item 4b.
Mayor Newton stated he is concerned the last four years of the Five Year Capital
Improvement Plan do not show any road construction projects and we do not yet
have a process for identifying and prioritizing road maintenance projects based on
the analytical road assessment data. However, he recognizes they are not done
working on the CIP and it can be amended when these processes are defined by
mid-December.
Councilmember Taylor stated the Council just received the road assessment report
this evening which contained a lot of data and he knows the City will continue to
grow, and he is confident future Councils will continue the CIP and stay on top of
road projects.
Councilmember Nakamura stated Public Works Director Jeremy Hutt has received
direction from Council and she is confident progress will continue as well.
Mayor Pro Tem Lindamood stated we will continue to move forward but will be
cautious and mindful of the projects.
Mayor Newton asked staff what the ramifications of not passing the CIP until the
road maintenance prioritization process is put into place. Manager Adrienne
Lothery said it was not necessary to approve the CIP and it can be amended. City
Manager Ducay stated it would be appropriate to pass the CIP now and amend it
as appropriate when new information is available.
Mayor Newton explained item 4e which approves contracting with Tarrant County
is the most cost efficient and he supports the item.
Mayor Newton opened the public hearing at 8:03 p.m.
There no one present wishing to speak and Mayor Newton closed the public
hearing at 8:03 p.m.
Councilmember Nakamura made a motion to approve Resolution R-17-
4175 with the amendments to the September 5, 2017 City Council
meeting minutes. Councilmember Taylor seconded the motion.
The motion to approve carried with the following vote:
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City of Colleyville Page 7
Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
Absent: 1 – Councilmember George Dodson
5.ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance O-17-2024
Consideration of a zoning change from the AG-Agricultural zoning
district to the RE-Single Family Estate Residential zoning district on
Tract 2, Abstract 1487, in the O. C. Strum Survey, located at 6204
L.D. Lockett Road, Case ZC17-014
Mayor Newton read the caption of Ordinance O-17-2024.
Community Development Director Ben Bryner presented this item and briefed the
City Council.
Mayor Newton opened the public hearing at 8:09 p.m.
Kathy Handley, 204 Timberline North, spoke in favor of the request as she is glad
to see the Estate zoning.
There were no others present wishing to speak and Mayor Newton closed the
public hearing at 8:18 p.m.
Councilmember Coplen made a motion to approve Ordinance O-17-2024.
Councilmember Wheat seconded the motion.
The motion to approve carried with the following vote:
Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
Absent: 1 – Councilmember George Dodson
5b Ordinance O-17-2025
Consideration of an appeal of the Planning and Zoning Commission's
decision for a zoning change from the PUD-C Planned Unit
Development Commercial zoning district to the PUD-C Planned Unit
Development Commercial zoning district on Lot 1A, Block 1, of the
Twin Lakes Plaza Addition, located at 4007 Colleyville Boulevard, Case
ZC17-013
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City of Colleyville Page 8
Mayor Newton read the caption of Ordinance O-17-2025.
Interim Assistant City Manager and Executive Director of Economic Development
and Communications Mark Wood presented this item and briefed the City Council.
Shawn Graham, engineer, 6509 Windcrest, Plano was available to answer
engineering questions. Gray Reed, Lidl, 1819 Euclid, Dallas was also available to
answer questions.
Mayor Newton stated he was pleased with the changes made from last time and
this was a very good process where the developer and staff worked together to
improve the overall design and remove four out of five variance requests. He was
pleased that the building will now sit on the lot with the front facing Highway 26.
Councilmember Coplen said she was very pleased with the turning of the building
and complimented Director Mark Wood for his work.
Mayor Pro Tem Bobby Lindamood also thanked Lidl for working with the City.
Councilmember Taylor thanked Lidl for working with staff and the City.
Mayor Newton asked staff if TxDOT has agreed to allow the landscaping buffer in
the right-of-way. Mr. Graham stated Lidl is working with the State, and they are
confident they will secure an agreement, and have done so in other locations.
Mayor Newton stated this is critical to the success of the zoning.
Mayor Newton asked staff to clarify the common area depth along the adjacent
street right-of-way. Community Development Director Ben Bryner stated the
intent was to identify the minimum standard to allow for landscaping. Part of the
Highway ROW will be used to complete the landscape buffer.
Mayor Newton opened the public hearing at 8:27 p.m.
Kathy Hadley, 204 Timberline North, spoke in favor of the item, but noted she
wants to continue to assist and support the current groceries.
Jeff Byerly, 1709 Pebble Hill Drive, spoke in opposition to the item with concern for
other improvements which could be made, expressing there are too many waivers
for parking, trees, open space, landscape buffers, and grocery stores are generally
low sales tax generating businesses. Mr. Byerly requested if City Council moves
forward with allowing the project, he would like there to be a cross access
easement on the east side to allow for further development. Mr. Byerly also
wanted to be on record there are drainage issues on the property.
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City of Colleyville Page 9
Mimi Byerly, 1709 Pebble Hill Drive, spoke in opposition to the item and regarding
the give and take of negotiating, redevelopment, and the need for development.
There were no others wishing to speak and Mayor Newton closed the public
hearing at 8:33.
Mayor Newton stated most of the variances originally requested had been
mitigated. Mayor Newton asked Mr. Graham if a cross access easement could be
provided. Mr. Graham noted cross access is being provided to the east.
Mayor Newton asked Mr. Graham if a condition of the zoning can be to include the
requirements for additional parking, if it is needed.
Mr. Reed stated Lidle will do what is in the best interest for the business, now and
in the future. If the City Council wishes to settle the parking issue now, they will
have to agree to the parking or landscaping, one or the other.
City Manager Jerry Ducay asked if there is a utility easement on the north side of
the property. Mr. Graham replied there is. City Manager Ducay suggested using
the easement area to provide the cross access.
Mr. Reed said he believes they can come to an agreement in an effort to approve
the development.
Mayor Newton asked Mr. Reed if there is a restaurant in the store. Mr. Reed
responded there are no restaurants inside Lidl, however, they have been the
anchor for that type of development in other locations.
Councilmember Taylor agreed with Mayor Newton that cross access is important to
ensure in this zoning so the development will not become landlocked.
At the request of Mayor Newton, Jeff Byerly spoke regarding the cross access
easement.
Councilmember Taylor stated he does not want to see anyone’s property become
landlocked and he wants there to be a flow to the commercial property. Mr.
Byerly agreed.
Councilmember Taylor asked Mr. Reed what the timeline is for being operational.
Mr. Reed responded he believed summer of 2019, but noted they must build a
distribution center first.
Mayor Newton asked Mr. Reed if they would be willing to agree to a timeline for
the issuance of a certificate of occupancy as part of the zoning. Mr. Reed agreed
with the request for three years on the zoning, with the ability to request a
continuance if they are not built by then.
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City of Colleyville Page 10
Mayor Pro Tem Lindamood thanked Lidl for all their work and cooperation.
Mayor Newton made a motion to approve Ordinance O-17-2025 with the
following amendments:
A 10 foot cross access public utility drainage easement shall be
located on the north, northeast line of the property.
If a certificate of occupancy is not issued by October 1, 2020,
applicant shall request, in writing, an extension from City Council on
or before November 1, 2020, or this Ordinance will expire and all
future rezoning requests will be required to be refiled.
Mayor Pro Tem Lindamood seconded the motion.
The motion to approve carried with the following vote:
Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
Absent: 1 – Councilmember George Dodson
5c Ordinance O-17-2026
Consideration of an appeal of the Planning and Zoning Commission's
decision of an amendment to the PUD-C Planned Unit Development
Commercial requirements on Lots 6R and 7R, Block 1, of the Winding
Creek Addition, located at 6504 and 6502 Colleyville Boulevard, Case
ZC17-012
Mayor Newton read the caption of Ordinance O-17-2026.
Interim Assistant City Manager and Executive Director of Economic Development
and Communications Mark Wood presented this item and briefed the City Council.
Mark Alfonso and Drew VanBrunt, applicants, were present to answer questions of
the City Council.
Councilmember Nakamura asked staff if the hours of operation were 7:00 a.m. to
8:00 p.m. Director Wood stated those are the hours in the current PUD-C,
however, the applicant is seeking to change the hours.
Mayor Newton asked if a cross parking agreement had been secured. Mr. Alfonso
responded they received the agreement today. Mayor Newton asked the
applicants if the requirement for the parking agreement may be added to the
ordinance. Mr. Alfonso and Mr. VanBrunt agreed to the amendment.
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City of Colleyville Page 11
Mayor Newton asked Mr. Alphonso and Mr. VanBrunt when the project will be
complete. Mr. Alfonso responded they are anticipating June, 2018. Mayor Newton
asked if a zoning amendment could be made to the ordinance requiring that the
certificate of occupancy be obtained within a specific time frame similar to the
amendment presented in the previous ordinance. Both Mr. Alphonso and Mr.
VanBrunt agreed.
Mayor Newton opened the public hearing at 9:16 p.m. There were no speakers
and Mayor Newton closed the public hearing at 9:16 p.m.
Councilmember Taylor made a motion to approve Ordinance O-17-2026
with the following amendments:
A recorded parking agreement for shared parking with adjoining lots
(8R, 9R, 10R, 2R, 3R, and 4R) shall be provided to the City prior to
issuance of a certificate of occupancy.
If a certificate of occupancy is not issued by October 1, 2019,
applicant shall request, in writing, an extension from City Council on
or before November 1, 2019, or this Ordinance will expire and all
future rezoning requests will be required to be refiled.
Councilmember Coplen seconded the motion.
The motion to approve carried with the following vote:
Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
Absent: 1 – Councilmember George Dodson
Mayor Newton recessed the City Council meeting at 9:20 p.m.
Mayor Newton reconvened the City Council meeting at 9:29 p.m.
5d Ordinance O-17-2027
Amending Ordinance O-16-1989 relating to the Fiscal Year 2017
budget
Mayor Newton read the caption of Ordinance O-17-2027.
Strategic Services Manager Adrienne Lothery presented this item and briefed the
City Council.
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City of Colleyville Page 12
Mayor Newton stated we have 100 days in reserve for the General Fund and the
Utility Fund, although only 90 days are required by the bonding company. Mayor
Newton stated there is $4.2 million in the Utility Fund for the 100 day reserve,
which would cover all operating expenses and cost of water, although the City
would only be required to operate the system. This means the $4.2 million would
actually fund 461 days of operations only for both the water and wastewater
system.
Mayor Newton opened the public hearing at 9:36 p.m. There were no speakers
and Mayor Newton closed the public hearing at 9:36 p.m.
Councilmember Wheat made a motion to approve Ordinance O-17-2027.
Councilmember Taylor seconded the motion.
The motion to approve carried with the following vote:
Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
Absent: 1 – Councilmember George Dodson
5e Ordinance O-17-2028
Adoption of the proposed Fiscal Year 2018 budget
Mayor Newton read the caption of Ordinance O-17-2028.
Strategic Services Manager Adrienne Lothery presented this item and briefed the
City Council.
Mayor Newton stated this budget fully funds years one through five of the General
Fund and Utility Fund five year Capital Improvement Plans and raises an additional
$660,000 in revenue over FY 2017. This additional revenue is allotted to fully fund
the compensation study to bring the pay levels of City employees up to the market
and eliminate salary compression at a cost of $657,000. Mayor Newton stated he
and the City Council are committed to raising only the revenue needed to
effectively run the City. Mayor Newton stated this was done while lowering the tax
rate by a small amount.
Mayor Newton stated we have made strategic changes in the budget philosophy to
make use of the most highly restricted funds first and the least restricted funds
last. The staff has also developed a report showing the balances in all City funds
for the current year and the previous year in an easy to understand one page
summary. This report is easy to understand, very transparent, and will be placed
on the City’s website. Mayor Newton stated the budget is very conservative, he is
pleased with it, and thanked Council and staff for their work and diligence.
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City of Colleyville Page 13
Councilmember Taylor stated it was a very good budget session, and recognized
the Mayor, Councilmembers, and City Manager Ducay.
Mayor Newton opened the public hearing at 9:43 p.m. There were no speakers
and Mayor Newton closed the public hearing at 9:43 p.m.
Councilmember Coplen made a motion to approve Ordinance O-17-2028.
Councilmember Wheat seconded the motion.
The motion to approve carried with the following vote:
Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
Absent: 1 – Councilmember George Dodson
5f Ordinance O-17-2029
Adoption of the Ad Valorem Tax Rate for Fiscal Year 2018
Mayor Newton read the caption of Ordinance O-17-2029.
Mayor Newton explained this is the final public hearing of three public hearings
which were conducted regarding the tax rate.
Strategic Services Manager Adrienne Lothery presented this item and briefed the
City Council.
Councilmember Nancy Coplen stated it was important to note the City does not
conduct the appraisals or set the home values, Tarrant Appraisal District does.
Mayor Newton concurred.
Mayor Newton said it is a good thing our property values are going up since that
indicates the City is successfully accomplishing its development and quality
strategies. He also said t is the City Council’s obligation to manage the total tax
revenue appropriately by setting the tax rate to offset the increasing property
values as necessary, and to insure Colleyville has enough revenue to effectively
fund the City services at the level citizens expect, but to avoid taking extra
revenue simply because property values have gone up.
Mayor Newton opened the public hearing at 9:54 p.m. There were no speakers
and Mayor Newton closed the public hearing at 9:54 p.m.
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City of Colleyville Page 14
Mayor Newton made a motion to approve Ordinance O-17-2029,
establishing the ad valorem tax rate of $0.333834 per one hundred
dollars valuation; which is effectively a 4.6 percent increase in the tax
revenue from last year. Mayor Pro Tem Lindamood seconded the motion.
The motion to approve carried with the following vote:
Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
Absent: 1 – Councilmember George Dodson
5g Ordinance O-17-2030
Amending the City’s fee schedule by amending and restating Section
2-26 of the Colleyville, Texas, Code of Ordinances, establishing fees
and charges for City services
Mayor Newton read the caption of Ordinance O-17-2030.
Strategic Services Manager Adrienne Lothery presented this item and updated the
City Council.
Mayor Newton asked staff if the outside Garden Plaza at Colleyville Center can be
rented separately from the inside. Manager Lothery replied yes.
Mayor Newton thanked staff for re-evaluating and restructuring the fee schedule
as discussed at the last meeting.
Mayor Newton opened the public hearing at 10:03 p.m. There were no speakers
and Mayor Newton closed the public hearing at 10:03 p.m.
Councilmember Nakamura made a motion to approve Ordinance O-17-
2030. Mayor Pro Tem Lindamood seconded the motion.
The motion to approve carried with the following vote:
Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
Absent: 1 – Councilmember George Dodson
5h Ordinance O-17-2031
An ordinance amending Section 3- Service Charges of the Water and
Sewer Policy and Procedure Manual as contained in the Code of
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City of Colleyville Page 15
Ordinances of the City of Colleyville, Texas, to implement updated
base rates and wastewater gallons charged for new customers
Mayor Newton read the caption of Ordinance O-17-2031.
Strategic Services Manager Adrienne Lothery presented this item and briefed the
City Council.
Mayor Newton stated the fixed component of the fee is the cost to run the water
and wastewater system and that number is decreasing. This means the City is
running the system more efficiently. However, we are keeping the total fixed
charge the same as last year. The difference between the cost of operations and
the current charge will be allocated to the utility capital project fund to begin to
replace the available cash used for capital projects. He further noted the Water
and Wastewater Rate Advisory Committee has begun meeting to consider options
for ongoing funding of long term Capital Improvement Projects.
Mayor Newton opened the public hearing at 10:07 p.m. There were no speakers
and Mayor Newton closed the public hearing at 10:07 p.m.
Councilmember Wheat made a motion to approve Ordinance O-17-2031.
Councilmember Nakamura seconded the motion.
The motion to approve carried with the following vote:
Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
Absent: 1 – Councilmember George Dodson
6.RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-17-4176
Approval of a resolution to ratify the property tax increase as reflected
in the Fiscal Year 2018 Budget
Mayor Newton read Resolution R-17-4176 in its entirety.
Strategic Services Manager Adrienne Lothery presented this item and briefed the
City Council.
Councilmember Coplen stated there is a decrease in the tax rate, but the
resolution caption states a property tax increase. She asked if the language is
such because there is an increase in revenue. Manager Lothery and Mayor Newton
concurred and Mayor Newton noted the language was a state regulation.
City Council Minutes - DRAFT September 19, 2017
City of Colleyville Page 16
Mayor Newton opened the public hearing at 10:12 p.m. There were no speakers
however, Nancy Rogers, 1612 Cherry Lane, completed a speaker card in
opposition to this item. Mayor Newton closed the public hearing at 10:13 p.m.
Councilmember Taylor made a motion to approve Resolution R-17-4176.
Mayor Pro Tem Lindamood seconded the motion.
The motion to approve carried with the following vote:
Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
Absent: 1 – Councilmember George Dodson
6b Resolution R-17-4177
Approval of a renewal to the existing janitorial services contract with
Oriental Building Services, Inc., in an amount not to exceed
$137,561.71, and authorize the city manager to execute the contract
Mayor Newton read Resolution R-17-4177 in its entirety.
Public Works Director Jeremy Hutt presented this item and briefed the City
Council.
Mayor Newton commented the City’s cost with the vendor is below the cost of area
cities and he supports this resolution.
Councilmember Nakamura asked if it will be a year before we can go out to bid on
these services. Director Hutt replied the City is not obligated to renew this
contract, however, if we do not renew, another vendor would have to be hired on
a month to month basis. The staff recommendation is to renew with this vendor
due to cost effectiveness and service.
Councilmember Nakamura asked staff if the contract can be bid next year.
Director Hutt replied yes.
Mayor Pro Tem Lindamood expressed his desire to have the service bid next year.
Mayor Newton opened the public hearing at 10:20 p.m.
Kathy Handley, 204 Timberline North, spoke in opposition to this item because the
vendor is not a Colleyville vendor.
City Council Minutes - DRAFT September 19, 2017
City of Colleyville Page 17
There were no others wishing to speak and Mayor Newton closed the public
hearing at 10:21 p.m.
Councilmember Coplen made a motion to approve Resolution R-17-4177.
Mayor Pro Tem Lindamood seconded the motion.
The motion to approve carried with the following vote:
Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
Absent: 1 – Councilmember George Dodson
6c Resolution R-17-4178
Approval of the Grounds Maintenance Mowing Contract with Whitmore
and Sons, Inc., in an amount not to exceed $175,265.38, and
authorize the city manager to execute same, and any associated
change orders, in an amount not to exceed 25 percent of the original
contract price
Mayor Newton read Resolution R-17-4178 in its entirety.
Mayor Pro Tem Lindamood thanked staff for noting three bids were received.
Parks Manager Heather Dowell presented this item and briefed the City Council.
Mayor Newton asked if there was an error in the not to exceed amount in the
caption of the resolution. Manager Dowell replied yes, the correct not to exceed
amount is $175,265.38.
Councilmember Coplen asked staff if this vendor also maintained the athletic
fields. Manager Dowell replied the City maintains the baseball and soccer fields
and all general grounds are contracted out.
Mayor Newton opened the public hearing at 10:25 p.m.
Kathy Handley, 204 Timberline North, spoke in opposition to this item because the
vendor is not a Colleyville vendor.
Kathleen Hennessey, 5013 Stonebridge Drive, spoke in opposition to this item with
concerns for vendor work ethic and fees charged.
There were no others wishing to speak and Mayor Newton closed the public
hearing at 10:27 p.m.
City Council Minutes - DRAFT September 19, 2017
City of Colleyville Page 18
Manager Dowell stated the City pays the vendor by the project, not hourly and
noted a Colleyville business was included in the bid process, however, the
Colleyville vendor’s bid was higher.
Councilmember Taylor stated we do reach out to Colleyville businesses and that
the bids are not restricted. However, we have to look at the tax payer first, and if
an outside Colleyville vendor is the lowest bid, and they are acceptable in service
and service history to our City, we are obligated to take that unless there is a
health or safety reason. The fact a Colleyville business doesn’t bid or bids too high
is not an issue we have control over. We have to protect the tax payers.
Councilmember Wheat made a motion to approve Resolution R-17-4178
with a correction to the caption correcting the contract amount to
$175,265.38. Councilmember Taylor seconded the motion.
The motion to approve carried with the following vote:
Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
Absent: 1 – Councilmember George Dodson
6d Resolution R-17-4179
Approval of Supplemental Agreement #1 for the professional services
agreement with Teague Nall and Perkins, Inc., in an amount not to
exceed $132,500 for the negotiation and closing services for the
property acquisition associated with the Glade Road Phase 2 Project,
and authorize the city manager to execute the agreement
Mayor Newton read Resolution R-17-4179 in its entirety.
Public Works Director Jeremy Hutt presented this item and briefed the City
Council.
Councilmember Nakamura asked staff if the “not to exceed” amount is usually
taken up or is it so much per parcel. Director Hutt replied it is billed on a monthly
cycle and the work performed, which is why we do not pay a lump sum, as the full
$132,000 will probably not be reached. Councilmember Nakamura asked Director
Hutt if this means there would be a reduction in fee if acquisition occurred on the
first try. Director Hutt replied yes, as the process would not be as long and the
hourly fee would not be charged.
Mayor Newton opened the public hearing at 10:34 p.m. There were no speakers
and Mayor Newton closed the public hearing at 10:34 p.m.
City Council Minutes - DRAFT September 19, 2017
City of Colleyville Page 19
Councilmember Taylor made a motion to approve Resolution R-17-4179.
Councilmember Coplen seconded the motion.
The motion to approve carried with the following vote:
Aye: 6 – Mayor Richard Newton, Mayor Pro Tem Bobby Lindamood and
Councilmembers Tammy Nakamura, Kathy Wheat, George Dodson, Nancy
Coplen and Mike Taylor
Absent: 1 – Councilmember George Dodson
7.DISCUSSION OF ITEMS NOT FOR ACTION
7a Update on the SH26 Project
SH26 Coordinator James Hubbard provided City Council with an update on the
SH26 Project.
8.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
Kathleen Hennessey, 5013 Stonebridge Drive, spoke regarding lead in the drinking
water, concern for the number of realtors who serve on the Tarrant Appraisal
District Board of Directors, and stated she is very impressed with the contractors
working on the SH26 project.
Kathleen Handley, 204 Timberline North, spoke regarding lead in the drinking
water, congratulated Mayor Newton on the faith based plaque, stated she is
impressed with City staff’s knowledge and their kind and professional manners,
stated the five foot sidewalk on Glade Road by Bransford Elementary is too big,
the hotel needs a sign so it can be seen, asked City Council to continue to support
the grocery stores which are already in place in Colleyville, advised Glade Road
has the alligator look which was discussed in the road assessment, the train horn
is very important as it alerts motorists, pedestrians, and motorists and needs to be
used.
9.REPORTS
Monthly Financial Report - August 2017
Quarterly Investment Report for the quarter ended June 30, 2017
Planning and Zoning Commission Minutes - August 14, 2017
Zoning Board of Adjustment Minutes - August 9, 2017
Chief Financial Officer Shereen Gendy presented the Monthly Financial Report for
August 2017 and the Quarterly Investment Report for the quarter ended June 30,
2017.
City Council Minutes - DRAFT September 19, 2017
City of Colleyville Page 20
There was no discussion of the Planning and Commission Minutes of August 14,
2017 or the Zoning Board of Adjustment Minutes of August 9, 2017.
10.ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR
SEPTEMBER 19, 2017 - READING AND PUBLIC HEARING -
RESOLUTION R-17-4180
This resolution was not need.
11.ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the City Council meeting at 11:20 p.m.
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE
________ DAY OF _______________ 2017.
Minutes taken and prepared by:
Christine Loven, TRMC
Assistant City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4b Agenda Date 10/10/2017 Number Resolution R-17-4182
Type Resolution
Department Police
Title
Approval to purchase five Chevrolet Tahoe patrol vehicles, from Caldwell Country
Chevrolet, in an amount not to exceed $159,268, bid through the State of Texas
Cooperative Purchasing Program, and authorize the city manager to execute
all purchasing documents
Strategic Plan
C2- Deliver high quality and unique customer service
C5- Achieve the highest standards of safety & security
Explanation
Reading and Public Hearing
In Fiscal Year 2018 (FY 2018), the Police Department will be replacing the following
marked police vehicles: (4) 2013 Chevrolet Tahoe’s, Units 1129, 1135, 1136, and
1137, (1) 2015 Chevrolet Tahoe, Unit 1144. Under the fleet management plan enacted
in 2013, police patrol vehicles will normally be replaced every third year, due to the
extensive use and high mileage they accrue.
In Fiscal Year 2018 (FY 2018), four of the Police Chevrolet Tahoe’s will cost $31,770
each plus a single $400 Buy Board fee, ($100 per vechicle) ; the cost to outfit each
patrol vehicle, including labor and equipment, will be $15,380, for a total cost of
$47,250 per vehicle. The cost of the one unmarked Chevrolet Tahoe is $31,788; the
cost to outfit this vehicle will be approximately $2,000. The equipment for the marked
vehicles will include police radio and computer installation, new prisoner restraint
cages, emergency warning equipment, graphics, and other law enforcement and safety
related items. Staff recommends the purchase of these Chevrolet Tahoe patrol vehicles
from Caldwell Country Chevrolet, an approved vendor, through the Cooperative
Purchasing Program with the State of Texas that meets the specifications for the 2018
Chevrolet Tahoe patrol vehicle. It should be noted that the department also reached
out to other vendors to ensure the best price. The price quoted in this request is less
than the amount paid last year for the base vehicle.
Financial Impact
Funds in the amount of $189,000, for the four police patrol vehicles and associated
equipment, and funds in the amount of $33,788, for an administrative vehicle, are
City Council Agenda Briefing 4b
City of Colleyville Page 2
allocated in the Fiscal Year 2018 Colleyville Crime Control and Prevention
District budget.
Recommendation
Approve
Attachments
1.Caldwell Country Chevrolet Pricing Worksheet
2.Caldwell Country Chevrolet Price Sheet #2
QUOTE#00A CONTRACT PRICING WORKSHEET
End User: CITY OF COLLEYVILLE Contractor: CALDWELL COUNTRY
Contact Name: CHUCK TINSMAN CALDWELL COUNTRY
Email:
CTINSMAN@CI.COLLEYVILLE.TX.US
Prepared By: Averyt Knapp
Phone #: 817-503-1223 / 498-3755
Email:
aknapp@caldwellcountry.com
Fax #: Phone #: 800-299-7283 or 979-
567-6116
Location City: COLLEYVILLE, TX Fax #: 979-567-0853
Date Prepared: SEPTEMBER 4, 2017 Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #521-16 Tax ID # 14-1856872
Product Description: 2018 CHEVROLET TAHOE PPV CC15706
A Base Price & Options: $31,770
B Published Options
Code Description Cost Code Description Cost
LH SPOTLIGHT, PPV,
5.3LV8, 6-SPD
AUTOMATIC, AMFM-
MYLINK W/BLUETOOTH,
AIR CONDITION
FRONT/REAR, TILT,
CRUISE, POWER SEAT,
POWER WINDOWS, POWER
LOCKS, POWER
MIRRORS, CLOTH
BUCKET SEATS/VINYL
REAR BENCH, FULL
RUBBER FLOOR, DEEP
TINT GLASS, RUNNING
BOARDS, KEYLESS
ENTRY, FULL SIZE
SPARE TIRE, REAR
VISION CAMERA, OEM
TRAILER TOW PACKAGE,
SINGLE KEYS FLEET
6E2 SYSTEM, FOUR
KEYS TOTAL, CONTENT
THEFT ALARM DISABLE
INCL
GM WARRANTY
5YR/100,000
POWERTRAIN @ N/C
INCL CALDWELL COUNTRY
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
INCL
C Unpublished Options
Code Description Cost Code Description Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc…)
Subtotal D
INCL
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D)$31,770
Quantity Ordered
X
4
Subtotal E
$127,080
F Non-Equipment Charges (Trade-In, Warranty, Etc…)
BUY BOARD $400
G. Color of Vehicle: BLACK
H. Total Purchase Price (E+F) $127,480
Estimated Delivery
Date:
Q4-2017
QUOTE#00C CONTRACT PRICING WORKSHEET
End User: CITY OF COLLEYVILLE Contractor: CALDWELL COUNTRY
Contact Name: CHUCK TINSMAN CALDWELL COUNTRY
Email:
CTINSMAN@CI.COLLEYVILLE.TX.US
Prepared By: Averyt Knapp
Phone #: 817-503-1223 / 498-3755
Email:
aknapp@caldwellcountry.com
Fax #: Phone #: 800-299-7283 or 979-
567-6116
Location City: COLLEYVILLE, TX Fax #: 979-567-0853
Date Prepared: AUGUST 23, 2017 Address: P. O. Box 27,
Caldwell, TX 77836
Contract Number: BUY BOARD #521-16 Tax ID # 14-1856872
Product Description: 2018 CHEVROLET TAHOE PPV CC15706
A Base Price & Options: $31,788
B Published Options
Code Description Cost Code Description Cost
(NO LH SPOTLIGHT),
PPV, 5.3LV8, 6-SPD
AUTOMATIC, AMFM-
MYLINK W/BLUETOOTH,
AIR CONDITION
FRONT/REAR, TILT,
CRUISE, POWER SEAT,
POWER WINDOWS, POWER
LOCKS, POWER
MIRRORS, CLOTH
BUCKET SEATS/VINYL
REAR BENCH, CARPET
FLOOR W/MATS, DEEP
TINT GLASS, RUNNING
BOARDS, KEYLESS
ENTRY, FULL SIZE
SPARE TIRE, REAR
VISION CAMERA, OEM
TRAILER TOW PACKAGE,
SINGLE KEYS FLEET
6E2 SYSTEM, FOUR
KEYS TOTAL, CONTENT
THEFT ALARM DISABLE
INCL
GM WARRANTY
5YR/100,000
POWERTRAIN @ N/C
INCL CALDWELL COUNTRY
PO BOX 27
CALDWELL,TEXAS 77836
Subtotal B
INCL
C Unpublished Options
Code Description Cost Code Description Cost
Subtotal C
D Other Price Adjustments (Installation, Delivery, Etc…)
Subtotal D
INCL
E Unit Cost Before Fee & Non-Equipment Charges(A+B+C+D)$31,788
Quantity Ordered
X
1
Subtotal E
$31,788
F Non-Equipment Charges (Trade-In, Warranty, Etc…)
BUY BOARD (INCL W/PATROL 4X) INCL
G. Color of Vehicle: BLACK
H. Total Purchase Price (E+F) $31,788
Estimated Delivery
Date:
Q4-2017
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4c Agenda Date 10/10/2017 Number Resolution R-17-4182
Type Resolution
Department Public Works
Title
Approval of the sale of found property, seized items, obsolete and non-serviceable
equipment, and vehicles
Strategic Plan
F4- Adhere to the City's financial and budgetary policies.
Explanation
Reading and Public Hearing
The City's purchasing manual requires the City Council to authorize the disposal of
salvage items and obsolete, non-serviceable vehicles and equipment before property
can be removed from inventory and disposed of by public auction or other approved
means.
The attached Sale/Disposal List provides an itemized equipment and vehicles list of
items which should not be reassigned or re-purposed, and have been replaced due to
age, and/or mileage, and are no longer serviceable; abandoned/found property, for
which owners were not located, or property seized by the Colleyville Police
Department. Items with an asterisk have been previously authorized for disposal by
attached Resolution R-17-4099.
The six Chevrolet Tahoes’ on the attached Police Department Obsolete Vehicle List are
marked police vehicles which will be sold through Texas Municipal League (TML) in late
spring or early summer, after the new police vehicles which are being purchased in
October, 2017 arrive and are operational. Selling police vehicles through TML allows
other smaller cities to purchase the vehicles which are built specifically for police use,
and the sale price is generally higher than what is bid at auction. It is anticipated the
combined sale price of the six vehicles will be over $45,000.
In May 2010, City Council approved attached Resolution R-10-3230, which authorized
a professional services agreement with Rene Bates Auctioneers of McKinney, Texas, to
conduct City auctions in an online format. Rene Bates has performed multiple auctions
in the past six years for the City of Colleyville, with little to no issues. Rene Bates
charges a fee of 7.5 percent of the gross auction sales for their services.
The four year history of proceeds from the auctions are as follows:
City Council Agenda Briefing 4c
City of Colleyville Page 2
Year Proceeds
2013 $112,290.83
2014 $ 18,512.51
2015 $ 39,228.52
2016 $106,109.05
Financial Impact
The financial impact of the auction will be determined by
the gross proceeds of the auction less a 7.5 percent fee charged by the auctioneer.
Form 1295 - Acknowledged by City
Recommendation
Approve
Attachments
1.Sale/Disposal list
2.Police Department Obsolete Vehicle List
3.Resolution R-10-3230
4.Resolution R-17-4099
5.1295 Forms
Item #Qty.
CD-1 1
CD-2 1
CD-3 1
FO-1 1
FO-2 1
FO-3 1
FO-4 1
LB-1 1
LB-2 15
LB-3 10
LB-4 1
LB-5 3
LB-6 2
LB-7 2
LB-8 1
LB-9 25
LB-10 1
LB-11 1
LB-12 4
LB-13 1
LB-14 2
LB-15 1
LB-16 35
LB-17 1
LB-18 1
LB-19 1
LB-20 29 Green hanging files, legal size
CD Album
Large Black Plastic Calendar Holder
Electronic Signature Pad
Star-Shaped Window Clings - 3 Large, 13 Medium, 19 Small
Green Magazine Bins, Assorted Sizes
Blue Plastic Pencil Holder
Black Plastic File Folders, Magnetic
Black Plastic Calendar Holder, Small
Large Black Plastic Calendar Holder New In Box
Black Plastic Desk Office Supply Holder
Clear Plastic File Folder Holder
Library Department
Community Development
Cannon Copier Cartridge E20 Black
Aiwa Digital Audio System with CD/Cassette Player & 2 Speakers
Green hanging files, letter size
Assorted files, file folders, hanging files
Library Book Scanner with Base
Punchless Binders
Purple Plastic File Folder
Wood Framed Telesonic Atomic Clocks
October 2017 Sale/Disposal List
City of Colleyville
Serial/VINModelItem Description
Coin Counter
OCE TDS100 Large Format Printer Wide large printing for plans / architects /
surveyors 51"X 55" X 35" 401 lbs.
Finance Office
Epson DFX9000 printer and stand
Heavy-Duty Carousel File Cabinet System (file storage available front and back on
rotating axis system) 82" high X 31" wide X 130" long
Horizontal Sliding File Storage System (files sliode on a track for instant access) 81"
high X 26" wide X 144" long
Ithaca Series 90 Plus Cash Receipt
File cabinets with 4 shelves
LB-21 1
SC-1 1
SC-2 4
SC-3 1
SC-4 1
SC-5 11
SC-6 1
SC-7 8
SC-8 8
SC-9 1
SC-10 1
SC-11 1
SC-12 1
SC-13 1
SC-14 1
SC-15 1
SC-16 1
SC-17 1
SC-18 1
SC-19 1
SC-20 1
SC-21 1
SC-22 1
SC-23 1
*FS-547 1
*FS-675 1
*FS-693 1
*FS-889 1
FS-891 1
ENG-1 1
CFD-1 1
CFD-2 1
CFD-3 1
CFD-4 1 RCA 19" TV
Fire
Warn 9000 lb winch xd9000i
4 light ceiling fan light kit
Toshiba 19" TV/DVD combo
Office Supplies (Hole Punch, 5 Large Clip Boards, 2 Desk Organizers, 2 (11x14) plan
holders, 2 Stacking Trays, Wire Organizer)
Public Works - Engineering
1FDAW56S51EC60614
F150
F750
2500
Ford F550
JTDKB20U773259093
1FTRX17W4YKB10858
3FRXF75R55V154170
1GCGC24R4WZ197138
Prius
bookshelf
weight equipment machine (40 pound weight missing)
medium sized dolly
2007 Toyota Hybrid
2000 Ford Super Cab
2005 Ford Pro Patch
1998 Chevrolet Regular Cab
2001 Ford Crew Cab & Chassis DRW
variety of micellaneous baskets, bowls, and utinsels
3 styles of vases (hurricane globes, cylinders, and mini conical vases)
desk
coat rack
continental welded chafer
4 rolling office chairs
2 magazine racks
pre-lit snowing Christmas tree
Christmas decorations
holiday decorations
costumes
Floral design supplies and home decor
bin of plastic hangers
bag full of various sized and patterned fabric
2 framed paintings
large variety of scrapbooking supplies
various craft supplies
athletic equipment
various hardware and 2 traveling toolboxes
bag full of various colored yarns
Ceramic Cowboy Boots
Senior Center
Public Works - Fleet Services
CFD-5 1
CFD-6 1
CPD-1 57
CPD-2 7
CPD-3 17
CPD-4 34
CPD-5 5
CPD-6 1
CPD-8 1
CPD-9 1
CPD-10 16
CPD-11 1
CPD-1112 1
CPD-1126 1
CPD-1132 1
CPD-1133 1
CPD-1159 1
MC-1 1
MC-2 1
MC-3 1
*Items have been approved for sale at an earlier council meeting.
Resolution R-17-4099
CPD-7 2 VCR Smart Choice 2020852
Municipal Court
2012 Chevrolet Malibu 1G1ZA5EU1CF271835
2013 Ford Fusion 3FA6P0G76DR380482
2003 Infinity G35 JNKCV54E83M207202
Tub of misc copper wire (for scrap)
Misc Tomar and Whelen Lights: 3 Tir3 (red), 2Linz6 R/B split,2 500 Series R/B Split,1
6LED Vertex Red, 1 Unity Spot Light (new). 3 Tomar Traffic emmitters (2 have bad
bulbs, 1 unk condition), 2 Tomar Rect 14LS(red/red), 1 Tomar Rect14L(R/B Split) 1
Tomar Siren speaker in Unk condition.
Progard Dual gun rack w/ electronic release - Working when removed
Hon Vertical 4 drawer filing cabinet
Martin Yale Letter Auto Folder
2008 Dodge Charger 2B3KA43G58H216389
Staples Horizonal 2 drawer filing cabinet
2013 Chevrolet Tahoe 1GNLC2E0XDR330973
Progard cage for 2013 Chevy Tahoe, all parts including rear cargo partician
19" Color Security Monitor Ultrak M2030037
Intoxilyzer 5000EN 68-013086
Stalker Dual Radars: 4 Counting Units, 8 antennas, 3 Remotes, 2 power cables - no
antenna cables.
Motorola/ Symbol Windows mobile devices. 7 MC70, 11 MC75, 3 cradles with
ethernet connection (1 cradle has 2 bad ports) 10 spare batteries, 3 battery chargers,
15 Mag stripe readers. Devices were working when taken out of service, Includes
5 various sized fire extinguishers - 4 full, 1 is partially discharged
8 L-3 Flashback 2 DVR's, 2 L-3 Flashback 1 DVR's, 5 monitors, 5 radar interfaces, 8 Rear
seat cameras, 5 Front Cameras, 1 motorcycle camera and 20+ first generation Body
mic's with various holsters and charging cradles.
7 AT&T Prepaid phones
Police
Twin bed frame
office chairs x3
Police Department Obsolete Vehicle List
PD-1129 1 Chevrolet Tahoe 2013
PD-1132 1 Chevrolet Tahoe 2013
PD-1135 1 Chevrolet Tahoe 2013
PD-1136 1 Chevrolet Tahoe 2013
PD-1137 1 Chevrolet Tahoe 2013
PD-1144 1 Chevrolet Tahoe 2015
RESOLUTION R-10-3230
A RESOLUTION APPROVING COUNCIL ACTION
UNDER CONSENT ITEMS AT THE REGULAR CITY
COUNCIL MEETING OF MAY 18, 2010
WHEREAS, Council has taken action on certain items on the agenda under Consent
Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by Council action under Consent Items
as follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting of May 4,
2010
b. Approval of a professional services agreement with Rene Bates
Auctioneers for auction services, and authorize the City Manager to sign
the agreement
c. Acceptance of a grant award, in the amount of $53,550, from the
Department of Homeland Security Assistance to Firefighters Grant
Program, for the purchase of exhaust removal equipment for all fire
apparatus
d. Approval of a donation of $14,000 from the Colleyville Soccer Association
for Pleasant Run Park signage
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ~ AYES, ~ NAYS AND ~~ ABSTENTIONS
ON THIS THE % ~J DAY OF 2010.
ATTES ,-
C~ ~' '~ U
Cynthia Singleton, TRMC, CMC
City Secretary
CITY OF COLLEYVILLE
David Kelly
Mayor
RESOLUTION R-17-4099
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
MARCH 7, 2017
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a. Approval of the minutes from the January 13, 2017 City
Council Visioning Workshop
b. Approval of the Joint City Council and GCISD Board of
Trustees Joint Workshop Minutes of February 13, 2017
c. Approval of the minutes of the regular City Council meeting of
February 21, 2017
d. Approval to purchase two (2) Ford F150 pickups and one (1)
Ford F550 crew cab truck in the amount of $88,784, from
Defender Supply in conjunction with Holiday Group, an
approved vendor, through the State of Texas Cooperative
Purchasing Program Texas Smart Buy; approving the disposal
of the units being replaced, and authorizing the city manager
to execute the purchase and disposal agreements upon receipt
and acceptance of the vehicles
e. Approval to purchase a replacement pot hole patch truck in
the amount of $152,823, from Southwest International Trucks
Inc., an approved vendor, through the BuyBoard Cooperative
Purchasing Program; approving the disposal of the unit being
replaced, and authorizing the city manager to execute the
purchase and disposal agreements upon receipt and
acceptance of the vehicle
Resolution R-17-4099
Page 2 of 2
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, 0 NAYS, AND C) ABSTENTIONS
ON THIS THE 7TH DAY OF MARCH 2017.
Mayor Richard Newton Atte. Mayor Pro Tern Chris Putnam /4)50,4-
Place 1, Tammy Nakamura y-- Place 5, Nancy Coplen
Place 2, Bobby Lindamood Place 6, Mike Taylor 1d-
Place 4, Jody Short 14„
ATTEST:CITY OF COLLEYVILLE
I" el ,
Arn .helley, MC Richard New on
City Secretary Mayor
Controlling
Name of Interested Party4 Nature of interest
City, State, Country (place of business)
Intermediary
(check applicable)
CERTIFICATE OF INTERESTED PARTIES 1295FORM
1 of 1
1
OFFICE USE ONLY
2 09/15/2017
Complete Nos. 1 - 4 and 6 if there are interested parties.
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
Rene' Bates Auctioneers, Inc.
McKinney, TX United States
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
3
City of Colleyville, Texas
Auctioneer Services
101617
2017-261118
09/18/2017
Date Filed:
Date Acknowledged:
Certificate Number:
CERTIFICATION OF FILING
Signature of officer administering oath
6
AFFIX NOTARY STAMP / SEAL ABOVE
Signature of authorized agent of contracting business entity
Title of officer administering oath
I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct.
Sworn to and subscribed before me, by the said _____________________________________, this the ____________ day of ______________,
20________, to certify which, witness my hand and seal of office.
AFFIDAVIT
Printed name of officer administering oath
Check only if there is NO Interested Party.5
X
Version V1.0.3337www.ethics.state.tx.usForms provided by Texas Ethics Commission
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4d Agenda Date 10/10/2017 Number Resolution R-17-4182
Type Resolution
Department Library
Title
Approval to use the Voluntary Library Fund in Fiscal Year 2018 (FY 2018), for the
purchase of library materials, collection processing supplies, and library programs, in
an amount not to exceed $160,000
Strategic Plan
2.1 Provide responsive, efficient city services
2.3 Effectively leverage information technology
2.4 Demonstrate stewardship of public resources
5.2 Support a variety of community events, concerts and celebrations
5.3 Provide attractive facilities for leisure and recreation
Explanation
Reading and Public Hearing
The Voluntary Park Fund was established in 1976 per attached Resolution R-76-126. In
1992, the Colleyville Friends of the Library and the Parks and Recreation Advisory
Board made a joint recommendation to the City Council to increase the Voluntary Park
Fund from $1.00 to $2.00 per month and to establish a Voluntary Library Fund with a
donation level of $1.00 per month per attached Resolution R-92-779.
In consideration of the opening of the Colleyville Public Library in November 2003, the
Colleyville Public Library Board reviewed the established fee and use of the Voluntary
Library Fund on July 24, 2003. Upon completion of this review, the Board proposed no
change to the current donation level of $1.00 per month; however, the Board desired
to clarify the uses of the Voluntary Library Fund. On September 10, 2003, the
Colleyville Public Library Board reviewed and unanimously recommended approval to
City Council of a draft resolution establishing the allowed uses of the Voluntary Library
Fund. City Council approved attached Resolution R-03-2237 on October 7, 2003.
On October 10, 2005, the Colleyville Public Library Board reviewed the status of the
Voluntary Library Fund, which included expenditures (approved, expended, and
projected), and revenues (actual and projected). Upon completion of this review, the
Library Board unanimously approved the Board proceed with a study to evaluate the
need for increasing the Voluntary Library Fund donation from $1.00 to $2.00 per
month.
In preparing the Fiscal Year 2007 (FY 2007) Colleyville Public Library budget, there
City Council Agenda Briefing 4d
City of Colleyville Page 2
were discussions with the Library Board, on April 10, 2006, and June 12, 2006,
supporting the use of the Voluntary Library Fund for the purchase of collection
materials, materials processing supplies, and programs. During the discussions, it was
reflected the balance of the bond funding, designated for the Library’s opening day
collection development, was projected to be expended during FY 2006. Additionally, it
was discussed in the FY 2007 Library budget, the Voluntary Library Fund would be the
primary source of funding for all library materials, (books, DVDs, CDs, digital, and
other materials), library materials processing supplies, and programs. On June 12,
2006, the Library Board unanimously approved a recommendation to the City Council
for consideration to increase the Voluntary Library Fund donation from $1.00 to $2.00
per month, to provide financial resources for continued growth and development of
Library material collections and programs. In October 2006, City Council approved
attached Resolution R-06-2768, which increased the monthly Voluntary Library Fund
contribution amount from $1.00 to $2.00 per month.
Since FY 2004, the Colleyville Public Library budget has included use of the Voluntary
Library Fund for the purchase of collection materials, collection processing supplies,
and library programs. The attached Voluntary Library Fund Report FY2004 – FY2018
provides an overview of Library Board recommended and City Council approved
expenditures. For six consecutive years, the Colleyville Public Library Board
unanimously approved the use of the Voluntary Library Fund for the purchase of library
collection materials, collection processing supplies, and library programs, in an amount
not to exceed $145,000.
The FY 2017 Colleyville budget included moving $33,000 for library books and
programs from the General Fund to the Voluntary Library Fund. On August 29, 2016,
the Colleyville Public Library Board reviewed the proposed changes in the FY 2017
Library budget and recommended increasing the expenditure amount from $145,000
to $155,000 in the Voluntary Library Fund, as this fund would be the primary source of
funding for all library materials, collection processing supplies, and library programs.
In FY 2018, the Library budget continued to include the Voluntary Library Fund as the
primary source of funding for all library materials, library materials processing
supplies, and programs. On September 11, 2017, the Colleyville Public Library Board
reviewed the proposed FY 2018 Colleyville Public Library budget and recommended
increasing the expenditure amount from $155,000 to $160,000 in the Voluntary
Library Fund. Whereupon, the Library Board unanimously approved the use of the
Voluntary Library Fund for the purchase of library collection materials, collection
processing supplies, and library programs, in an amount not to exceed $160,000
Financial Impact
Funds are available in the Voluntary Library Fund, in the amount of $361,481, as
of August 31, 2017, per the attached Financial Status of Voluntary Library Fund
City Council Agenda Briefing 4d
City of Colleyville Page 3
at August 31, 2017.
Recommendation
Approve
Attachments
1.Financial Status of Voluntary Library Fund at 8-31-2017
2.Resolution R-76-126
3.Resolution R-92-779
4.Resolution R-03-2237
5.Resolution R-06-2768
6.Voluntary Library Fund Report FY 2004 - FY 2018
FINANCIAL STATUS OF VOLUNTARY LIBRARY FUND AT 8-31-2017
FUND BALANCE AT 9-30-2016:$413,453
FY 2017 REVENUE
Donations:PROJECTED ACTUAL
October $13,136 $13,136
November $13,302 $13,302
December $14,119 $14,119
January $13,620 $13,620
February $13,236 $13,236
March $14,334 $14,334
April $12,566 $12,566
May $14,082 $14,082
June $14,281 $14,281
July $14,244 $14,244
August $13,288 $13,288
September $13,298 $0
Total Donations $163,505 $150,207
Interest income Received $1,764 $1,764
TOTAL $165,269 $151,971
FY 2017 EXPENDITURES
RECOMMENDED APPROVED EXPENDED
(BOARD)(COUNCIL)YEAR-TO-DATE
BOOKS AND PROCESSING MATERIALS
FY 2016 BALANCE OF AUTHORIZATION $48,943 $48,943 $48,943
FY 2017 AUTHORIZATION (R-16-4044, 10/18/15)$155,000 $155,000 $92,060
TOTAL $203,943 $203,943 $141,003
AVAILABLE FUND BALANCE AT 8-31-2017 (COUNCIL APPROVED) $361,481
PROJECTED AVAILABLE FUND BALANCE AT 9-30-2017 (COUNCIL APPROVED)$374,779
9/21/2017
Fiscal Year (FY)Board Recommended Council Approved
FY 2004 $36,436 $36,436
FY 2005 $46,750 $46,750
FY 2006 $102,370 $102,370
FY 2007 $220,825 $220,825
FY 2008 $126,000 $126,000
FY 2009 $130,000 $130,000
FY 2010 $135,000 $135,000
FY 2011 $145,000 $145,000
FY 2012 $145,000 $145,000
FY 2013 $145,000 $145,000
FY 2014 $145,000 $145,000
FY 2015 $145,000 $145,000
FY 2016 $145,000 $145,000
FY 2017 $155,000 $155,000
FY 2018 $160,000
Fiscal Year (FY)Board Recommended Council Approved
FY 2003 - Library
Building Construction $400,000 $400,000FY 2011 - Library
Second Floor Audio-
Visual Equipment $50,000 $50,000
FY 2015 - Library Long-
Range Plan 2016-2021 $25,000 $25,000
Public Library
FY 2004 - FY 2018
Special Project Expenditures
Voluntary Library Fund Report *
Voluntary Library Fund Report
*Use of the Voluntary Library Fund for the purchase of collection
materials, collection processing supplies and library programs
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5a Agenda Date 10/10/2017 Number Ordinance O-17-2032
Type Ordinance
Department Community Development
Title
Consideration of a zoning change from the R-20 Single Family Residential zoning
district to the CPO Professional Office zoning district on Lot 24, Block 2, of the Fair Way
Addition, located at 8308 Precinct Line Road, Case ZC17-015
Strategic Plan
4.2 Encourage compatible commercial growth
Explanation
First Reading and Public Hearing
Juan and Lillianne Garcia, the applicants, have submitted a request to rezone
approximately 0.4614 acres (20,100 square feet), located at 8303 Precinct Line Road,
from the Single Family Residential (R-20) district to the Professional Office (CPO)
district. The applicant is seeking a zoning change so they can convert the existing
residential structure into a professional office.
Existing Conditions/Background: The subject property is currently platted as Lot
24, Block 2, of the Fair Way Addition. The applicant proposes to renovate the existing
residential structure into an office and add any site improvements required in the Land
Development Code appropriate for office use. The current zoning would not allow an
office use.
Proposed Zoning Change:
Request – Single Family Residential (R-20) to Professional Office (CPO).
Ordinance – Section 3.17.D in the Schedule of District Regulations in the Land
Development Code establishes the following regulations for the Professional Office
Commercial (CPO) district:
Purpose: This district is designed to be compatible adjacent to or near residential areas
and to provide office services needed by homeowners on a usual basis. The lot size
maximum is small to encourage small-scale developments and hours of operation do
not permit businesses to be open at night.
Minimum Lot Area: 7,200 square feet
Maximum Lot Area: 1 acre (43,560 sq/ft)
City Council Agenda Briefing 5a
City of Colleyville Page 2
Minimum Lot Width: 100 feet
Minimum Lot Depth: 120 feet
Minimum Front Yard Setback: 40 feet
Minimum Side Yard Setbacks: 25 feet
Minimum Rear Yard Setback: 25 feet
Maximum Lot Coverage: 40 percent
Analysis – The subject property meets all of the minimum requirements described for
the requested CPO designation. This request continues recent development patterns
along this portion of Precinct Line Road.
Surrounding Development: Seven of the eleven parcels with frontage along this
block of Precinct Line Road have R-20 zoning. Four of the seven parcels with R-20
zoning currently maintain residential structures. The remaining properties along this
block of Precinct Line Road have commercial zoning (CC-1, CC-2, & PUD-C). Properties
across Precinct Line Road, in North Richland Hills, have developed commercially with a
Wells Fargo Bank, Wal-Mart, Target, and small commercial strip center comprising the
closest developed properties.
Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville,
designates the subject property and all the surrounding property on the same block for
future commercial use. The proposed rezoning brings the property into conformance
with the comprehensive plan. The proposed rezoning request complies with the
density policy stated in the Comprehensive Plan.
Fees: Park Land Dedication fees are not required for the subject property.
Tree Preservation: Any future development of the subject property must comply
with Chapter 5 (Tree Preservation) of the Land Development Code. Where any tree is
slated for removal, no site grading, dirt disturbance or new construction may occur on
the property until a Tree Removal Permit has been issued that is associated with an
approved Tree Preservation Plan.
In addition to the requirements for submittal of a Tree Removal Permit and Tree
Preservation Plan, future development on the site must maintain the minimum existing
protected tree canopy coverage as required in Chapter 5.
Public Notification: Staff mailed notices to all property owners within 200 feet as well
as any Homeowners Associations within 500 feet of the subject property on Friday,
August 25, 2017 regarding this request. Staff notified Keller ISD per state law, which
serves the subject property. Notice was published in the Fort Worth Star-Telegram on
Saturday, August 26, 2017 as required by State law and the Land Development
Code. To date, staff has not received any correspondence for this item.
Staff Recommendation: Staff recommends approval of the zoning change request
City Council Agenda Briefing 5a
City of Colleyville Page 3
based on the following findings:
The requested zoning change conforms to the Future Land Use Plan and stated
goals described in the Destination Colleyville Plan.
The requested zoning change poses no adverse collateral effects on the
surrounding properties.
The requested zoning change complements recent development trends in the
surrounding properties and along Precinct Line Road.
The subject property does not contain any characteristics requiring variances
from the regulations described in the Land Development Code for the
Professional Commercial Office (CPO) zoning district.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommends approval of the request by a vote of 6-0.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Aerial Map
2.Zoning Map
3.Future Land Use Map
4.Statement of Planning Objectives
5.Zoning Exhibit
6.Notification Map
7.Notification List
8.Property Owner Notification
9.Legal Notice
10.Ordinance O-17-2032
C U
R T
I S R D
6611
6707
6605
6607
6701
6601
6603
6711
6609
6703
6608
8412
8308
8404
8304
8300
6704
67008402
6610
6606
6712
8310
6708
Aerial Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC17-015 K
Subject Prop erty
City Limit
8308 Precinct Line Road
C U
R T
I S R D
R-20
PU D-C
6611
6707
6605
6607
6701
6601
6603
6711
6609
6703
6608
8412
8308
8404
8304
8300
6704
67008402
6610
6606
6712
8310
6708
Zoning Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC17-015 K
Subject Prop erty
City Limit
8308 Precinct Line Road
C U
R T
I S R D
6611
6707
6605
6607
6701
6601
6603
6711
6609
6703
6608
8412
8308
8404
8304
8300
6704
67008402
6610
6606
6712
8310
6708
Future Land Use Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC17-015 KSubject Prop erty
Residential
Commercial
City Limit
8308 Precinct Line Road
Statement of Planning Objectives
Zo
n
i
n
g
E
x
h
i
b
i
t
M C DO N W E L L SC H O O L RD W
C U
R T
I S R D
6611
6605
6607
8260
6701
6601
6603
6609
6703
66088308
8404
8304
8300
6704
67008402
6610
6606
8310
1101
Notification Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC17-015 KSubject Prop erty
200ft Buffer
Properties within 20 0ft
City Limit
8308 Precinct Line Road
Owner Name Owner Address Owner City Owner Zip Situs Address
COX, FRANKLIN L 6608 CURTIS RD COLLEYVILLE, TX 76034 6608 CURTIS RD
ECHEVARRIA SOLO 401K TRUST 1527 WINDSOR FOREST TR ROANOKE, TX 76262 8308 PRECINCT LINE RD
ALECU, MARIUS 6308 REMINGTON PKWY COLLEYVILLE, TX 76034 8304 PRECINCT LINE RD
DIZON, MARIO S 5280 AREZZO DR SAN JOSE, CA 95138 8300 PRECINCT LINE RD
ALECU, MARIUS NMI 6308 REMINGTON PKWY COLLEYVILLE, TX 76034 6700 CURTIS RD
GALE, THOMAS J 8402 PRECINCT LINE RD COLLEYVILLE, TX 76034 8402 PRECINCT LINE RD
DENISON, ANITA MARIE 12824 MIDWAY RD APT 1140 DALLAS, TX 75244 6610 CURTIS RD
ALECU FAMILY TR 6308 REMINGTON PKWY COLLEYVILLE, TX 76034 6606 CURTIS RD
HARRELL, EDWARD L 8310 PRECINCT LINE RD COLLEYVILLE, TX 76034 8310 PRECINCT LINE RD
GARCIA, JUAN AND LILLIANNE 1527 WINDSOR FOREST TRAIL ROANOKE, TX 76262 APPLICANT
KELLER ISD 350 KELLER PARKWAY KELLER, TX 76248 STATE LAW REQUIRED
Public hearing notices were mailed Friday,
August 25, 2017 by Araceli Botello
NOTICE OF PUBLIC HEARING
Zoning Case Number: ZC17-015
Applicant: Juan and Lillianne Garcia
Owner: Juan and Lillianne Garcia
Location: 8308 Precinct Line Road
Property Description: Lot 24, Block 2, of the Fair Way Addition
Present Zoning: R-20 Single Family Residential District
Request:Consideration of a zoning change from the R-20 Single Family Residential
zoning district to the CPO Professional Office zoning district. The purpose
of the zoning change request is to renovate the house and coQvert it for
future office development.
The City of Colleyville has scheduled public hearings concerning the above referenced request on the following
dates and location:
Planning and Zoning Commission Meeting: Monday, September 11, 2017 at 7:00 p.m.
City Council Meeting: Tuesday, October 10, 2017 & Tuesday, October 17, 2017 at 7:30 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
This notice has been sent to all owners of real property within 200 feet of the request as such ownership appears
on the last approved tax roll and all homeowners associations within 200 feet.Approvalby the Planning and Zoning
Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the
proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the
date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda
as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for
approval by the City Council may be more restrictive than those described in this notice.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change
request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit
written comments prior to the public hearing, to the address below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to
the public hearing, State law provides that the approval of the zoning change request shall require the approvalof a
super majority vote by City Council.
The application is on file for public examination in the Community Development Department at 100 Main Street,
Colleyville, Texas. For additional information, please contact the Community Development Department at
817.503.1052. Please reference the zoning case number when requesting information.
Ben Bryner
Community Development Director
bbryner@colleyville.com
Property Owner Notification
August 25, 2017
SENT VIA EMAIL on Friday, August 25, 2017
Christine Lopez
L e g a l N o t i c e s
Fort Worth Star-Telegram
400 W. Seventh Street
Fort Worth, TX 76102
Dear Christine:
Please publish and furnish an affidavit (N.E. Section):
Saturday, August 26, 2017
The City of Colleyville Planning and Zoning Commission gives notice of a Public Hearing on Monday,
9/11/17 at 7:00 p.m. at City Hall, 100 Main Street, Colleyville, Texas:
Case ZC17-015 - Consideration of a zoning change from the R-20 Single Family Residential zoning
district to the CPO Professional Office zoning district on Lot 24, Block 2, of the Fair Way Addition,
located at 8308 Precinct Line Road
Case ZC17-016 - Consideration of a zoning change from the CC-1 Village Retail zoning district to the
CC-2 Shopping Center zoning district on Tract 2C03, Abstract 206, in the BBB & C RY Survey,
located at 4917 Colleyville Boulevard
Case ZC17-017 - Consideration of a zoning change from the AG Agricultural zoning district to the R-
20 Single Family Residential zoning district on Tract 2D & 2D3, Abstract 233, in the D R Blanton
Survey, located at 5209 Bluebonnet Drive
The City Council will hold a Public Hearing on the above items on 10/10/17 and 10/17/17 at 7:30 p.m.
at City Hall, 100 Main Street, Colleyville, Texas.
All interested citizens will be given the opportunity to speak and be heard.
CITY OF COLLEYVILLE
Araceli Botello
Planning Technician
Legal Notice
ORDINANCE O-17-2032
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE
ZONING ON 0.46 ACRES, BEING LOT 24, BLOCK 2, OF THE FAIR WAY
ADDITION, LOCATED AT 8303 PRECINCT LINE ROAD, FROM THE R-20
SINGLE FAMILY RESIDENTIAL DISTRICT TO THE CPO PROFESSIONAL
OFFICE DISTRICT; PROVIDING A PENALTY OF FINE NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); AND PROVIDING
AN EFFECTIVE DATE
WHEREAS,the City of Colleyville has received an application for rezoning
under Case ZC17-015; and
WHEREAS,the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS,the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be enforced
therein and to recommend a new zoning ordinance; and
WHEREAS,the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such districts
in accordance with a comprehensive plan designed to lessen
congestion in the streets; and to secure safety from fire, panic,
and other dangers; to promote health, general welfare; to
provide adequate light and air; to prevent the overcrowding of
land; to avoid undue concentration of population; to facilitate
the adequate provision of transportation, water, sewerage,
schools, parks, and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS,the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
Ordinance O-17-2032
Page 2 of 3
by publication and otherwise, and after holding due hearings and
affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in zoning
should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance as
if copied in their entirety.
Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
changing the zoning on 0.46 acres, being Lot 24, Block 2, of the
Fair Way Addition, located at 8303 Precinct Line Road, from the R-
20 Single Family Residential District to the CPO Professional Office
District, as depicted in the attached Exhibit “A” and Exhibit “B”.
Sec. 3.THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore amended,
and as amended herein.
Sec. 4.THAT any person, firm or corporation violating any of the provisions
or terms of this ordinance shall be subject to the same penalty as
provided for in the Comprehensive Zoning Ordinance of the City of
Colleyville, and upon conviction shall be punishable by a fine not to
exceed the sum of Two Thousand Dollars ($2,000.00) for each
offense.
Sec. 5.THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that portion
so decided to be invalid or unconstitutional.
Sec. 6.THAT in addition to and accumulative of all other penalties, the City
shall have the right to seek injunctive relief for any and all violations
of this ordinance.
Ordinance O-17-2032
Page 3 of 3
Sec. 7.THAT it has been found that there has been a change in conditions
in the above described property, it is now necessary that it be given
the above zoning classification in order to permit its proper
development and in order to protect the public interest, comfort
and general welfare, and requires that this ordinance shall take
effect immediately from and after its passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 10th day of
October 2017.
The second reading and public hearing being conducted on the 17th day of
October 2017.
PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___
ABSTENTIONS ON THIS THE 17TH DAY OF OCTOBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood ____
Place 1, Tammy Nakamura Place 5, Nancy Coplen ____
Place 3, Kathy Wheat Place 6, Mike Taylor ____
Place 4, George Dodson
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
Assistant City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Whitt L. Wyatt
City Attorney
Exhibit “A”- Zoning Map
R40
Exhibit “B”- Site Exhibit
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5b Agenda Date 10/10/2017 Number Ordinance O-17-2033
Type Ordinance
Department Community Development
Title
Consideration of a zoning change from the CC-1 Village Retail zoning district to the CC-
2 Shopping Center zoning district on Tract 2C03, Abstract 206, in the BBB & C RY
Survey, located at 4917 Colleyville Boulevard, Case ZC17-016
Strategic Plan
4.2 Encourage compatible commercial growth
Explanation
First Reading and Public Hearing
Stephen McGuirk, the applicant, has submitted a request to rezone approximately 0.45
acres (19,603 square feet), located at 4917 Colleyville Boulevard, from the Village
Retail (CC-1) district to the Shopping Center (CC-2) district. The applicant desires the
requested zoning change to improve the future development prospects of the subject
property.
Existing Conditions/Background: The County records the subject property as Tract
2C03, Abstract 206, in the BBB & C RY Survey. The applicant desires the broader
range of available uses in the CC-2 district to better facilitate redevelopment of the
site. Uses allowed in CC-2 not currently allowed under the existing CC-1 zoning
include:
Emergency clinics (by right)
Food catering
Hardware, electrical & plumbing with outside storage (by SUP)
Hotels and motels
Locksmiths
Nurseries and greenhouses with outside display (by SUP)
Restaurants with drive-thru or drive-in services
Veterinarian Clinics with indoor kennels (by right), with outdoor kennels (by SUP)
Roller or ice skating rinks (by SUP)
Automotive alarm, stereo, window tinting stores
Automotive uses by SUP: lube shops, motor vehicle sales, repair shop, boat and
water craft sales and services, railroad or motor freight terminals, tire and
battery stores
City Council Agenda Briefing 5b
City of Colleyville Page 2
Proposed Zoning Change:
Request – Village Retail (CC-1) to Shopping Center (CC-2).
Ordinance – Section 3.20 in the Schedule of District Regulations in the Land
Development Code establishes the following regulations for the Shopping Center (CC-
2) district:
Purpose: This district is oriented to general commercial goods and services as well as
office, entertainment, and community facility uses. By nature, shopping center tracts
are large-scale usually accommodating a large anchor store and several smaller
stores. These tracts are generally located at major street intersections.
Minimum Lot Area: 20,000 square feet
Maximum Lot Area: none
Minimum Lot Width: 150 feet
Minimum Lot Depth: 120 feet
Minimum Front Yard Setback: 40 feet
Minimum Side Yard Setbacks: 15 feet
Minimum Rear Yard Setback: 10 feet
Maximum Lot Coverage: 60 percent
Maximum Height: 2 stories, 35 feet
Analysis – The subject property does not meet the minimum lot width requirement for
CC-2 or the existing CC-1 zoning designation. It meets all other requirements
described for the requested CC-2 designation.
Surrounding Development: Colleyville Boulevard provides most of the commercial
real estate in Colleyville and maintains CC-1 and CC-2 as the primary zoning
designations for property adjacent to or near the Colleyville Boulevard right-of-way.
Specifically this property has CC-2 zoning to the south along Glade Road and across
Colleyville Boulevard to the northwest. The CC-1 designated properties adjoin the
property immediately to the south and east and across Old Glade Road to the north.
The closest residentially zoned properties reside over 350 feet away on the south side
of Glade Road.
Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville,
designates the subject property and all the surrounding property on the same block as
part of the Colleyville Boulevard Corridor. The proposed rezoning does not alter its
conformance with the comprehensive plan.
Fees: Park Land Dedication fees are required for the subject property at the time of
platting.
Tree Preservation: Any future development of the subject property must comply
City Council Agenda Briefing 5b
City of Colleyville Page 3
with Chapter 5 (Tree Preservation) of the Land Development Code. Where any tree is
slated for removal, no site grading, dirt disturbance or new construction may occur on
the property until a Tree Removal Permit has been issued that is associated with an
approved Tree Preservation Plan.
In addition to the requirements for submittal of a Tree Removal Permit and Tree
Preservation Plan, future development on the site must maintain the minimum existing
protected tree canopy coverage as required in Chapter 5.
Public Notification: Staff mailed notices to all property owners within 200 feet as well
as any Homeowners Associations within 500 feet of the subject property on Friday,
August 25, 2017 regarding this request. Staff notified Grapevine-Colleyville ISD per
state law, which serves the subject property. Notice was published in the Fort Worth
Star-Telegram on Saturday, August 26, 2017 as required by State law and the Land
Development Code. To date, staff has not received any correspondence for this item.
Staff Recommendation: Staff recommends approval of the zoning change request
based on the following findings:
The requested zoning change conforms to the Future Land Use Plan and stated
goals described in the Destination Colleyville Plan.
The requested zoning change poses no adverse collateral effects on the
surrounding properties.
The requested zoning change complements recent development trends in the
surrounding properties and along Precinct Line Road.
The subject property does not meet the minimum required lot width of the
current zoning designation or the requested designation which both require 150
feet. The subject property does not contain any further characteristics requiring
variances from the regulations described in the Land Development Code for the
Shopping Center (CC-2) zoning district.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommends approval of the request by a vote of 6-0.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Aerial Map
2.Zoning Map
City Council Agenda Briefing 5b
City of Colleyville Page 4
3.Future Land Use Map
4.Statement of Planning Objectives
5.Site Photos
6.Zoning Exhibit
7.Notification Map
8.Notification List
9.Property Owner Notification
10.Legal Notice
11.Ordinance O-17-2033
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4908
4906
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4 9 0 4
4928
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0
0
1 6
4917
2 8
7004814
4801
4 8 4 1
707
4843
Aerial Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC17-016 K
Subject Prop erty
4917 Colleyville Blvd
G L
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C O L L E Y V I L L E B L V D
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CC-1
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4913
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700
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Zoning Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC17-016 K
Subject Prop erty
4917 Colleyville Blvd
G L
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C O L L E Y V I L L E B L V D
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905
4913
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4935
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800
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700
4814
4801
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707
4843
Future Land Use Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC17-016 K
Subject Prop erty
4917 Colleyville Blvd
Statement of Planning Objectives
Statement of Planning Objectives
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4725 4922 4918 4914
Notification Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
ZC17-016 K
Subject Prop erty
200ft Buffer
Properties within 20 0ft
4917 Colleyville Blvd
Owner Name Owner Address Owner City Owner Zip Situs Address
COLLEYVILLE PLAZA LP 580 DECKER DR STE 203 IRVING, TX 75062 4900 COLLEYVILLE BLVD
COLLEYVILLE PLAZA LP 580 DECKER DR STE 203 IRVING, TX 75062 4908 COLLEYVILLE BLVD
Y2KITCHEN PROPERTIES LLC 4500 DARTMOORE LN COLLEYVILLE, TX 76034 5003 COLLEYVILLE BLVD
COCANOUGHER ASSET NO 3 LTD 6851 NE LOOP 820 STE 200 NORTH RICHLAND HILLS, TX 76180 5005 COLLEYVILLE BLVD
Y2KITCHEN PROPERTIES LLC 5003 COLLEYVILLE BLVD COLLEYVILLE, TX 76034 710 GLADE RD
THOMPSON, JOHN E 5017 MONTCLAIR DR COLLEYVILLE, TX 76034 905 OLD GLADE RD
NOBLIT, DON PO BOX 820895 FORT WORTH, TX 76182 4913 COLLEYVILLE BLVD
WAL-MART REAL ESTATE BUS TRUST PO BOX 8050 BENTONVILLE, AR 72716 4904 COLLEYVILLE BLVD
LG COLLEYVILLE LLC 3500 MAPLE DR STE 1600 DALLAS, TX 75219 4917 COLLEYVILLE BLVD
ZELL THREE INC 1190 EXPLORER ST DUNCANVILLE, TX 75137 700 GLADE RD
LAKEWOOD ESTATES 213 MILL CROSSING WEST COLLEYVILLE, TX 76034 COURTESY NOTICE
MCGUIRK, STEPHEN 3500 MAPLE AVENUE, SUITE 1600 DALLAS, TX 75219 APPLICANT
GRAPEVINE-COLLEYVILLE ISD 3051 IRA WOODS AVE E GRAPEVINE, TX 76051 STATE LAW REQUIRED
Public hearing notices were mailed Friday,
August 25, 2017 by Araceli Botello
NOTICE OF PUBLIC HEARING
Zoning Case Number: ZC17-016
Applicant: Stephen McGuirk
Owner: Will Tolliver
Location: 4917 Colleyville Boulevard
Property Description: Tract 2C03, Abstract 206, in the BBB & C RY Survey
Present Zoning: CC-1 Village Retail District
Request: Consideration of a zoning change from the CC-1 Village Retail zoning district
to the CC-2 Shopping Center zoning district. The purpose is to allow for
additional permitted uses under the CC-2 zoning district such as Auto Repair
Shop, Drive-in/through Restaurant, Veterinary Clinic, and Tire & Battery Store
The City of Colleyville has scheduled public hearings concerning the above referenced request on the following
dates and location:
Planning and Zoning Commission Meeting: Monday, September 11, 2017 at 7:00 p.m.
City Council Meeting: Tuesday, October 10, 2017 & Tuesday, October 17, 2017 at 7:30 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
This notice has been sent to all owners of real property within 200 feet of the request as such ownership appears
on the last approved tax roll and all homeowners associations within 200 feet.Approvalby the Planning and Zoning
Commission serves as a recommendation to the City Council and is not a final action on the request. Denial of the
proposal by the Commission is final, unless the applicant submits a written notice of appeal within 10 days from the
date of action by the Commission. If appealed, the request will be placed on the next available City Council agenda
as listed above. Rezoning requests, zoning amendments and conditions recommended by the Commission for
approval by the City Council may be more restrictive than those described in this notice.
All interested persons are encouraged to attend the public hearing and express their opinions on the zoning change
request. If you are unable to attend, but wish to have your opinions made a part of the public record, please submit
written comments prior to the public hearing, to the address below:
Community Development Department
City of Colleyville
100 Main Street
Colleyville, TX 76034
If the property owners of 20% or more of the land within the 200 foot notification area file a written protest prior to
the public hearing, State law provides that the approval of the zoning change request shall require the approvalof a
super majority vote by City Council.
The application is on file for public examination in the Community Development Department at 100 Main Street,
Colleyville, Texas. For additional information, please contact the Community Development Department at
817.503.1052. Please reference the zoning case number when requesting information.
Ben Bryner
Community Development Director
bbryner@colleyville.com
Property Owner Notification
August 25, 2017
SENT VIA EMAIL on Friday, August 25, 2017
Christine Lopez
L e g a l N o t i c e s
Fort Worth Star-Telegram
400 W. Seventh Street
Fort Worth, TX 76102
Dear Christine:
Please publish and furnish an affidavit (N.E. Section):
Saturday, August 26, 2017
The City of Colleyville Planning and Zoning Commission gives notice of a Public Hearing on Monday,
9/11/17 at 7:00 p.m. at City Hall, 100 Main Street, Colleyville, Texas:
Case ZC17-015 - Consideration of a zoning change from the R-20 Single Family Residential zoning
district to the CPO Professional Office zoning district on Lot 24, Block 2, of the Fair Way Addition,
located at 8308 Precinct Line Road
Case ZC17-016 - Consideration of a zoning change from the CC-1 Village Retail zoning district to the
CC-2 Shopping Center zoning district on Tract 2C03, Abstract 206, in the BBB & C RY Survey,
located at 4917 Colleyville Boulevard
Case ZC17-017 - Consideration of a zoning change from the AG Agricultural zoning district to the R-
20 Single Family Residential zoning district on Tract 2D & 2D3, Abstract 233, in the D R Blanton
Survey, located at 5209 Bluebonnet Drive
The City Council will hold a Public Hearing on the above items on 10/10/17 and 10/17/17 at 7:30 p.m.
at City Hall, 100 Main Street, Colleyville, Texas.
All interested citizens will be given the opportunity to speak and be heard.
CITY OF COLLEYVILLE
Araceli Botello
Planning Technician
Legal Notice
ORDINANCE O-17-2033
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP OF THE CITY OF COLLEYVILLE, TEXAS, BY CHANGING THE
ZONING ON 0.45 ACRES, BEING TRACT 2C03, ABSTRACT 206, IN THE
BBB & C RY SURVEY, LOCATED AT 4917 COLLEYVILLE BOULEVARD,
FROM THE CC-1 VILLAGE RETAIL DISTRICT TO THE CC-2 SHOPPING
CENTER DISTRICT; PROVIDING A PENALTY OF FINE NOT TO EXCEED
THE SUM OF TWO THOUSAND DOLLARS ($2,000.00); AND PROVIDING
AN EFFECTIVE DATE
WHEREAS,the City of Colleyville has received an application for rezoning
under Case ZC17-016; and
WHEREAS,the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS,the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be enforced
therein and to recommend a new zoning ordinance; and
WHEREAS,the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such districts
in accordance with a comprehensive plan designed to lessen
congestion in the streets; and to secure safety from fire, panic,
and other dangers; to promote health, general welfare; to
provide adequate light and air; to prevent the overcrowding of
land; to avoid undue concentration of population; to facilitate
the adequate provision of transportation, water, sewerage,
schools, parks, and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS,the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
Ordinance O-17-2033
Page 2 of 3
by publication and otherwise, and after holding due hearings and
affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in zoning
should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance as
if copied in their entirety.
Sec. 2.THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
changing the zoning on 0.45 acres, being Tract 2C03, Abstract 206,
In The BBB & C RY Survey, located at 4917 Colleyville Boulevard,
from the CC-1 Village Retail District to the CC-2 Shopping Center
District, as depicted in the attached Exhibit “A” and Exhibit “B”.
Sec. 3.THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore amended,
and as amended herein.
Sec. 4.THAT any person, firm or corporation violating any of the provisions
or terms of this ordinance shall be subject to the same penalty as
provided for in the Comprehensive Zoning Ordinance of the City of
Colleyville, and upon conviction shall be punishable by a fine not to
exceed the sum of Two Thousand Dollars ($2,000.00) for each
offense.
Sec. 5.THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that portion
so decided to be invalid or unconstitutional.
Sec. 6.THAT in addition to and accumulative of all other penalties, the City
shall have the right to seek injunctive relief for any and all violations
of this ordinance.
Ordinance O-17-2033
Page 3 of 3
Sec. 7.THAT it has been found that there has been a change in conditions
in the above described property, it is now necessary that it be given
the above zoning classification in order to permit its proper
development and in order to protect the public interest, comfort
and general welfare, and requires that this ordinance shall take
effect immediately from and after its passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 10th day of
October 2017.
The second reading and public hearing being conducted on the 17th day of
October 2017.
PASSED AND APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___
ABSTENTIONS ON THIS THE 17TH DAY OF OCTOBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood ____
Place 1, Tammy Nakamura Place 5, Nancy Coplen ____
Place 3, Kathy Wheat Place 6, Mike Taylor ____
Place 4, George Dodson
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
Assistant City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Whitt L. Wyatt
City Attorney
Exhibit “A”- Zoning Map
R40
Exhibit “B”- Site Exhibit
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6a Agenda Date 10/10/2017 Number Resolution R-17-4171
Type Resolution
Department Community Development
Title
Consideration of a minor plat for the Stowe Addition, on property legally described as
Tract 2A, Abstract 1692, in the Joseph White Survey, located at 816 Shelton Drive,
Case PC17-005
Strategic Plan
4.1 Protect Colleyville's semi-rural residential character
Explanation
Update: This resolution was tabled at the September 5, 2017 City Council
meeting.
The City Council required a mailed notice to be sent to the surrounding property
owners within 200 feet of the subject property. Notices were sent on Friday,
September 22, 2017. No formal responses have been received at this time.
Reading and Public Hearing
Jeff Avery, of Avery Homes, requests approval of a minor plat for the Stowe Addition
on approximately 0.48 acres, located at 816 Shelton Drive. The applicant proposes to
create one lot with the intent to construct a new single-family residence. The applicant
is requesting waivers to lot size, lot dimensions, and the required yard requirements of
the AG-Agricultural zoning district.
Existing Conditions/Background: The subject property is currently unplatted and
undeveloped. Approval of a rezoning request from the AG- Agricultural district to the
R-20 Single Family Residential district was denied by the City Council on June 20,
2017. The minimum yard requirements for the AG zoning district limit the buildable
area.
Lot Dimensions and Setbacks: Per Section 3.24 G, Schedule of District Regulations
in the Land Development Code, the AG-Agricultural district regulations require the
following standards:
Minimum Lot Area: 130,680 square feet
Minimum Lot Width: 200 feet
Minimum Lot Depth: 300 feet
Minimum Front Yard Setback: 40 feet
City Council Agenda Briefing 6a
City of Colleyville Page 2
Minimum Side Yard Setbacks: 25 feet
Minimum Rear Yard Setback: 40 feet
Maximum Lot Coverage: 20 percent
As submitted, the proposed plat does not meet the lot area or lot dimension
requirements of the Land Development Code. The applicant is requesting plat waivers
to match the requirements of the R-20 Single Family Residential district per the
following standards:
Minimum Lot Area: 20,000 square feet
Minimum Lot Width: 100 feet
Minimum Lot Depth: 125 feet
Minimum Front Yard Setback: 30 feet
Minimum Side Yard Setbacks: 10 feet
Minimum Rear Yard Setback: 25 feet
Waiver Requests: The applicant is requesting a waiver to the minimum lot area, lot
dimensions (width and depth), and required yard requirements of the AG-Agricultural
district. The subject property is 105 feet wide and 198 feet long for a total area of 0.48
acres, or 20,792 square feet. The applicant is also requesting the minimum yards to
match the R-20 zoning requirements. The request is for a 30 foot front yard (along
both street frontages), a 25 foot rear yard, and a 10 foot side yard (along the north
property line).
Minor plats are typically approved administratively by City staff. When circumstances
arise requiring a waiver to a specific provision, the Land Development Code explicitly
prescribes the authority to grant such waivers to the City Council. Therefore the
request up for consideration must receive approval from City Council for the plat to be
approved and filed.
Analysis: The lot area and lot dimensions (width and depth) do not meet the
requirements of the AG Agricultural district. Additionally, the minimum yard
requirements would limit the buildable area on the property.
Section 9.7 of the Land Development Code states that the “City may approve a plat
which contains a lot that does not meet the minimum requirements when special
conditions exist.” In this case staff believes there are special conditions. The subject
property is constrained in lot size due to existing developed conditions on adjacent
sides. The lots to the north and west currently have existing residences and limited
setbacks from the property lines. Therefore, acquiring additional land appears to be
unfeasible.
In the same section of the Land Development Code, it also states that the “City may
approve a building line which differs from the zoning requirements when special
conditions exist.” The minimum yard requirements compared to the size of the
City Council Agenda Briefing 6a
City of Colleyville Page 3
property will not allow for an adequate buildable area.
Surrounding Development: The properties to the north and west are zoned AG-
Agricultural and developed with single-family homes. The properties to the south are
zoned R-40 Single Family Residential and also developed with single family homes. The
properties to the east are zoned AG Agricultural and developed with a church and a
school.
Fees: Park Land Dedication fees are required in the amount of $1,802 per residential
lot. Park Land Dedication fees are due prior to filing the plat for record. Impact Fees
are also required per Chapter 13 (Impact Fees) of the Land Development Code and are
due prior to the issuance of a Building Permit.
Tree Preservation: Any future subdivision of the subject property must comply with
Chapter 5 (Tree Preservation) of the Land Development Code. Where any tree is slated
for removal, no site grading, dirt disturbance or new construction may occur on the
property until a Tree Removal Permit has been issued that is associated with an
approved Tree Preservation Plan.
In addition to the requirements for submittal of a Tree Removal Permit and Tree
Preservation Plan, future development on the site must maintain the minimum existing
protected tree canopy coverage as required in Chapter 5.
Sidewalks: Sidewalks are required along both Pleasant Run Road and Shelton Drive
with the construction of any new single-family home.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommended approval of the plat and all requested plat waivers except
for the front yard setback waiver at their August 14th meeting by a vote of 5-0.
Staff Recommendation: The proposed minor plat does not meet the requirements of
the Land Development Code. As outlined in this briefing, staff believes special
conditions exist on the subject property which warrant the approval of the waiver
requests. Staff recommends approval.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Aerial Map
2.Zoning Map
3.Future Land Use Map
City Council Agenda Briefing 6a
City of Colleyville Page 4
4.Statement of Planning Objectives
5.Plat Exhibit
6.Buildable Area Exhibits
7.Resolution R-17-4171
COOKS LN
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6100
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809
5912
6200
6014
6114
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816
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8 0 0
8 0 4
5916
6 1 0 5
1100
Aerial Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC17-005 K
Subject Prop erty
816 Shelton Drive
COOKS LN
SH EL TO N DR
P L
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S A N
T
R U
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R-40
R-40
R-20
AG
AG
AG
6100 6008
809
5912
6200
6014
6114
801
816
6001
805
800 804
5916
6105
1100
Zoning Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC17-005 K
Subject Prop erty
816 Shelton Drive
COOKS LN
SH EL TO N DR
P L
E A
S A N
T
R U
N
R D
6100 6008
809
5912
6200
6014
6114
801
816
6001
805
800 804
5916
6105
1100
Future Land Use Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC17-005 K
Subject Prop erty
816 Shelton Drive
Statement of Planning Objectives
Pl
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RESOLUTION R-17-4171
APPROVING A MINOR PLAT FOR LOT 1, BLOCK 1,
OF THE STOWE ADDITION
WHEREAS,the Planning and Zoning Commission recommended approval of
the minor plat for Lot 1, Block 1, of the Stowe Addition on
September 5, 2017.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the minor plat for Lot 1, Block 1, of the Stowe Addition on
approximately 0.48 acres, attached as Exhibit “A" - Plat Exhibit,
is hereby approved, with the following conditions:
a.The requested plat waivers for the lot size and lot dimensions
are approved.
b.The requested plat waivers for the minimum yard
requirements are approved as follows:
1.Front = 30 feet
2.Side = 10 feet
3.Rear = 25 feet
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 10TH DAY OF OCTOBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 3, Kathy Wheat Place 6, Mike Taylor
Place 4, George Dodson
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
Assistant City Secretary Mayor
Exhibit “A” - Plat Exhibit
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7a Agenda Date 10/10/2017 Number Resolution R-17-4183
Type Resolution
Department Community Development
Title
Consideration of a replat on property legally described as Lot 1R, Block 1, of the Oak
Knoll West Subdivision, located at 5112 Oak Timbers Court, Case PC17-013
Strategic Plan
There is no Strategic Plan connection for this item.
Explanation
Reading and Public Hearing
Matt Hibbit, the applicant, requests approval of a replat of Lot 1R, Block 1, of the Oak
Knoll West Addition on approximately 0.921 acres, located at 5112 Oak Timber Court.
The applicant proposes to subdivide one lot into two lots with the intention of
constructing a new single family home on the additional eastern lot.
Existing Conditions/Background: The subject property is currently zoned R-20
Single Family Residential district and is a platted lot of the Oak Knoll West Addition.
The property is generally located east of Thompson Terrace and north of Glade Road. A
house currently exists on the western portion of the lot and will remain. The replat up
for consideration proposes to split the lot in two for future residential development on
the additional eastern lot.
Lot Dimensions and Setbacks:
Per Section 3.24 G, Schedule of District Regulations in the Land Development Code,
the R-20 zoning regulations require the following standards:
Minimum Lot Area: 20,000 square feet
Minimum Lot Width: 100 feet
Minimum Lot Depth: 120 feet
Minimum Front Yard Setback: 30 feet
Minimum Side Yard Setbacks: 10 feet
Minimum Rear Yard Setback: 25 feet
Maximum Lot Coverage: 30 percent
As submitted, the proposed plat meets all of the requirements of the Land
Development Code.
Surrounding Development: The properties to the south are zoned R-20 Single
City Council Agenda Briefing 7a
City of Colleyville Page 2
Family Residential district and developed with single family homes. The properties to
the east are zoned PUD-R Planned Unit Development – Residential district and also
developed with single family homes. The properties to the north and west are zoned
CC-1 Village Retail district. The main fire station #1 is adjacent to the north.
Analysis: The lot is located at the end of a dead-end street. Generally, streets that are
not connected to other streets provide a cul-de-sac turn-around with 100 feet diameter
of right-of-way and 80 feet diameter of pavement. The lot was platted on May 25,
1978 and no cul-de-sac was required at that time.
The Land Development Code allows up to 12 single-family residential lots to be served
by a cul-de-sac with R-20 zoning. The additional lot will be the twelfth lot that takes
sole access from Oak Timber Court. Initially, right-of-way was requested to be
dedicated for the cul-de-sac and construction required. The Public Works department
determined that one-lot and two-lot subdivisions are exempt from the dedication and
construction requirements. However, any future subdivision of the property will require
full compliance with the unimproved street requirements applicable at the time of any
subsequent re-platting.
Fees: Park Land Dedication fees are required in the amount of $1,802 per residential
lot. Park Land Dedication fees are due prior to filing the plat for record. Impact Fees
are also required per Chapter 13 (Impact Fees) of the Land Development Code and are
due prior to the issuance of a Building Permit.
Tree Preservation: Any future subdivision of the subject property must comply with
Chapter 5 (Tree Preservation) of the Land Development Code. Where any tree is slated
for removal, no site grading, dirt disturbance or new construction may occur on the
property until a Tree Removal Permit has been issued that is associated with an
approved Tree Preservation Plan.
In addition to the requirements for submittal of a Tree Removal Permit and Tree
Preservation Plan, future development on the site must maintain the minimum existing
protected tree canopy coverage as required in Chapter 5.
Public Notification: Staff mailed notices to all property owners within 200 feet of the
subject property on Friday, August 25, 2017. Notice was published in the Fort Worth
Star-Telegram as required by State law and the Land Development Code on Saturday,
August 26, 2017. To date, no correspondence has been received for this item.
Staff Recommendation: The proposed replat meets the requirements of the Land
Development Code, staff recommends approval.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommends approval of the plat by a vote of 6-0.
City Council Agenda Briefing 7a
City of Colleyville Page 3
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Aerial Map
2.Zoning Map
3.Future Land Use Map
4.Plat Exhibit
5.Notification Map
6.Notification List
7.Property Owner Notification
8.Legal Notice
9.Resolution R-17-4183
NUECES CT
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Aerial Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC17-013 K
Subject Prop erty
5112 Oak Timbers Court
NUECES CT
MAIN ST
GU A DA LU PE C T
PROFESSIONAL CT
O A K
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C T
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5232
Zoning Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC17-013 K
Subject Prop erty
5112 Oak Timbers Court
NUECES CT
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PROFESSIONAL CT
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11201104
5121
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11085104
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5108
1109
1100
1108
5200
1104
5301
1221
5025
5300
1105
1104
1100
1113
1112
1104
5232
Future Land Use Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC17-013 K
Subject Prop erty
5112 Oak Timbers Court
MAINST
GU A DA LU PE C T
NUECES CT
PROFESSIONAL CT
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T I M B E R S
C T
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5121
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5101
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11085104
1109
1108
5108
1109
1108
5200
1104
1221
1105
1104
1100
1113
1112
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5232
Notification Map
DISCLAIMER:This map and information contained in it were developed exclusively for use by the City of Colleyville.Any use or reliance on this map by anyone else is at that party's risk and without liability to the City of Colleyville, its officials or employees for any discrepancies, errors, or variances which may exist.
PC17-013 K
Subject Prop erty
200ft Buffer
Properties within 20 0ft
5112 Oak Timbers Court
Owner Name Owner Address Owner City Owner Zip Situs Address
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 5209 COLLEYVILLE BLVD
MURCHISON, PAIGE 5105 OAK TIMBERS CT COLLEYVILLE, TX 76034 5105 OAK TIMBERS CT
SUNDER HOLDINGS LLC 11464 HARRY HINES BLVD DALLAS, TX 75229 5201 COLLEYVILLE BLVD
RICHMOND, LESTER 1112 NUECES CT COLLEYVILLE, TX 76034 1112 NUECES CT
NOVAK, RICHARD 5109 OAK TIMBERS CT COLLEYVILLE, TX 76034 5109 OAK TIMBERS CT
SWIGART, WILLIAM A 5104 OAK TIMBERS CT COLLEYVILLE, TX 76034 5104 OAK TIMBERS CT
MEADOR, JOHN M 1105 NUECES CT COLLEYVILLE, TX 76034 1105 NUECES CT
BENNETT, JANET 1104 NUECES CT COLLEYVILLE, TX 76034 1104 NUECES CT
MITCHAM, CARL PO BOX 983 COLLEYVILLE, TX 76034 5121 THOMPSON TERR
CROWDER, FRANKIN 1100 GUADALUPE CT COLLEYVILLE, TX 76034 1100 GUADALUPE CT
BARNARD PARTNERS XIII LTD PO BOX 127 COLLEYVILLE, TX 76034 5301 COLLEYVILLE BLVD
ISBELL, STEVE E 5112 OAK TIMBERS CT COLLEYVILLE, TX 76034 5112 OAK TIMBERS CT
NOORALI, AZIZUDDIN 1109 NUECES CT COLLEYVILLE, TX 76034 1109 NUECES CT
FLETCHER, JAMES R 1108 NUECES CT COLLEYVILLE, TX 76034 1108 NUECES CT
CAREW, PAT 2106 STONEHAVEN DR COLLEYVILLE, TX 76034 5108 OAK TIMBERS CT
RONIN, YURY 1104 GUADALUPE CT COLLEYVILLE, TX 76034 1104 GUADALUPE CT
SAEED, MOHAMMAD 1100 NUECES CT COLLEYVILLE, TX 76034 1100 NUECES CT
RIVERWALK AT COLLEYVILLE P.O. BOX 1031 COLLEYVILLE, TX 76034 COURTESY NOTICE
HIBBITT, MATT 8241 MID-CITIES BLVD NORTH RICHLAND HILLS, TX 76182 APPLICANT
GRAPEVINE-COLLEYVILLE ISD 3051 IRA WOODS AVE E GRAPEVINE, TX 76051 STATE LAW REQUIRED
Public hearing notices were mailed Friday,
August 25, 2017 by Araceli Botello
NOTICE OF PUBLIC HEARING
Zoning Case Number: PC17-013
Owner: Steve Isbell
Applicant: Matt Hibbitt
Location: 5112 Oak Timber Court
Property Description: Lot 1R, Block 1, of the Oak Knoll West Subdivision
Present Zoning: R-20 Single Family Residential District
Request: Consideration of a Replat on property legally described as Lot 1R, Block 1,
of the Oak Knoll West Subdivision, located at 5112 Oak Timber Court
The purpose of the plat is to subdivide the lot into 2 lots, each lot
being approximately 20,000 sq. ft. (.4591 acres).
The City of Colleyville has scheduled public hearings concerning the above referenced request on the following
dates and location:
Planning and Zoning Commission Meeting: Monday, September 11, 2017 at 7:00 p.m.
City Council Meeting: Tuesday, October, 10 2017 at 7:30 p.m.
3rd floor of City Hall, 100 Main Street, Colleyville, Texas
This notice has been sent to all owners of real property within 200 feet of the request as such ownership appears
on the last approved tax roll and all homeowners associations within 200 feet. Action by the Planning and Zoning
Commission serves as a recommendation to the City Council and is not a final action on the request.
The application is on file for public examination in the Community Development Department at 100 Main Street,
Colleyville, Texas. For additional information, please contact the Community Development Department at
817.503.1052. Please reference the zoning case number when requesting information.
Ben Bryner
Community Development Director
bbryner@colleyville.com
Property Owner Notification
August 25, 2017
SENT VIA EMAIL on Friday, August 25, 2017
Christine Lopez
L e g a l N o t i c e s
Fort Worth Star-Telegram
400 W. Seventh Street
Fort Worth, TX 76102
Dear Christine:
Please publish and furnish an affidavit (N.E. Section):
Saturday, August 26, 2017
The City of Colleyville Planning and Zoning Commission gives notice of a Public Hearing on Monday,
9/11/17 at 7:00 p.m. at City Hall, 100 Main Street, Colleyville, Texas:
Case PC16-014 - Consideration of a Replat on property legally described as Lot 1A, Block 1, of the
Fair Haven Estates, located at 6306 Wyatt Drive
Case PC17-013 - Consideration of a Replat on property legally described as Lot 1R, Block 1, of the
Oak Knoll West Subdivision, located at 5112 Oak Timber Court
The City Council will hold a Public Hearing on the above items on 10/10/17 at 7:30 p.m. at City Hall,
100 Main Street, Colleyville, Texas.
All interested citizens will be given the opportunity to speak and be heard.
CITY OF COLLEYVILLE
Araceli Botello
Planning Technician
Legal Notice
RESOLUTION R-17-4183
A RESOLUTION APPROVING A REPLAT FOR LOTS 1R1 & 1R2, BLOCK
1, OF THE OAK KNOLL WEST ADDITION
WHEREAS,the Planning and Zoning Commission recommended approval of
the replat for Lots 1R1 & 1R2, Block 1, of the Oak Knoll West
Addition on September 11, 2017.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the replat for Lots 1R1 & 1R2, Block 1, of the Oak Knoll
West Addition on approximately 0.92 acres, attached as Exhibit
“A" - Plat Exhibit, is hereby approved.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS
THE 10TH DAY OF OCTOBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 3, Kathy Wheat Place 6, Mike Taylor
Place 4, George Dodson
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
Assistant City Secretary Mayor
Exhibit “A” - Plat Exhibit
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7b Agenda Date 10/10/2017 Number Resolution R-17-4184
Type Resolution
Department City Secretary
Title
Consideration of appointments to the Colleyville Economic Development Corporation
Strategic Plan
B4- Cultivate a culture of transparency and consistent communication
Explanation
Reading and Public Hearing
There are three (3) positions on the Colleyville Economic Development Corporation
Board whose terms expired September 2017. The positions were advertised and
applications accepted July 3 through September 29, 2017. The incumbents were
notified their term was expiring, and asked to submit an application if they wished to
be considered for reappointment.
This resolution provides for City Council to consider appointments to the Colleyville
Economic Development Corporation whose terms will expire September 2019.
The following Board member's term expire September 2017.
· Amy Dowell · Mark Slosson · John Terhoeve
The applicants are listed below and the applications are attached.
· Claudia Bevill · David Billinger · Amy Dowell
· Jeff Gilstrap · Ralph Hunkins · Charles Kelley
· Mike Sexton · Mark Slosson · Sayeda Syed
· John Terhoeve
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Colleyville Economic Development Corporation roster
City Council Agenda Briefing 7b
City of Colleyville Page 2
2.Colleyville Economic Development Corporation Applications for Appointment
3.Resolution R-17-4184
Updated 10/5/2017
COLLEYVILLE
ECONOMIC DEVELOPMENT CORPORATION
PRESIDENT
George Dodson
7309 Balmoral Drive
Colleyville, TX 76034
H: (817) 937-3198
gdodson@colleyville.com
TERM: June 2017 – May 2019
VICE PRESIDENT
Richard Newton
1208 Holly Lane
Colleyville, TX 76034
H: (817) 247-1642
rnewton@colleyville.com
TERM: June 2016 – May 2018
DIRECTOR
Amy Dowell
1816 Avondale Drive
Colleyville, TX 76034
W: (817) 424-3382
H: (817) 358-0499
amydowell@mac.com
TERM: Sep 2015 – Sep 2017
DIRECTOR
Bobby Lindamood
5508 Janet Lane
Colleyville, TX 76034
H: (214) 232-8147
blindamood@colleyville.com
TERM: June 2015 - May 2018
DIRECTOR
Tammy Nakamura
2204 Collins Path
Colleyville, TX 76034
H: (214) 274-5990
tnakamura@colleyville.com
TERM: Jun 2016 - May 2018
DIRECTOR
Mark Slosson
2407 Poplar Court
W: (817) 455-6900
H: (817) 540-3144
slosson@verizon.net
TERM: Sep 2015 - Sep 2017
DIRECTOR
John Terhoeve
1204 Opal Court
Colleyville, TX 76034
W: (817) 999-5629
jmterhoeve@gmail.com
TERM: April 2017 - Sep 2017
FINANCE MANAGER
Shereen Gendy
100 Main Street
Colleyville, TX 76034
W: (817)503-1014
sgendy@colleyville.com
GENERAL MANAGER
Jerry Ducay
100 Main Street
Colleyville, TX 76034
W: (817) 503-1116
jducay@colleyville.com
SECRETARY
Vacant
RESOLUTION R-17-4184
A RESOLUTION APPOINTING MEMBERS TO THE
COLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION
BOARD OF DIRECTORS
WHEREAS,three (3) positions on the Colleyville Economic Development
Corporation Board of Directors have a term which expired
September 2017.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the City Council hereby appoints the following persons to
the Colleyville Economic Development Corporation with a term
expiring September 2019:
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 10TH DAY OF OCTOBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 3, Kathy Wheat Place 6, Mike Taylor
Place 4, George Dodson
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
Assistant City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7c Agenda Date 10/10/2017 Number Resolution R-17-4185
Type Resolution
Department City Secretary
Title
Consideration of appointments to the Historical Preservation Committee
Strategic Plan
B4- Cultivate a culture of transparency and consistent communication
Explanation
Reading and Public Hearing
The terms of five (5) members of the Historical Preservation Committee expired
September 2017. The positions were advertised and applications accepted July 3
through September 29, 2017. The incumbents were notified their term was expiring
and asked to submit an application, if they wished to be considered for reappointment.
The following Committee member's term expired September 2017:
Joe Deupree Ryan Moore Jeffrey Moschel
Gigi Walker Gerald Ward
The applicants are listed below, and their applications are attached:
Zach Atkinson Jeff Gilstrap Gary McPherson
Jeffrey Moschel Sayeda Syed Gigi Walker
This resolution provides for City Council to consider the appointments to the Historical
Preservation Committee.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1. Historical Preservation Committee roster
2.
3.
Historical Preservation Committee Applications for Appointment
Resolution R-17-4185
Updated 10/4/2017
HISTORICAL PRESERVATION COMMITTEE
George Bond
3104 St. Albans Circle
Colleyville, TX 76034
W: (817) 313-2222
H: (817) 313-2222
bondgeorge81@yahoo.com
TERM: Sep 2016 – Sep 2018
Joe Deupree
5101 Montclair Drive
Colleyville, TX 76034
H: (817) 283-7002
j.deupree@tx.rr.com
TERM: Sep 2015 - Sep 2017
Marilyn Keith
1112 Riverwalk Court
Colleyville, TX 76034
H: (817) 605-9515
mnkeith@outlook.com
TERM: Sep 2016 - Sep 2018
Walt Mills
404 Vintage Court
Colleyville, TX 76034
W: (817) 271-0353
H: (817) 271-0353
walt@PhotosByWalt.com
TERM: Sep 2016 - Sep 2018
Ryan Moore
5705 Bent Tree
Colleyville, TX 76034
W: (214) 507-4896
H: (214) 507-4896
moore.ryan@ymail.com
TERM: Sep 2016 - Sep 2017
Jeffrey Moschel
6209 Westcoat Drive
Colleyville, TX 76034
W: (972) 717-2426
H: (817) 577-0220
jeffemoschel@aol.com
TERM: Sep 2015 - Sep 2017
Cynthia Phillips
4204 York Drive
Colleyville, TX 76034
W: (817) 571-5622
H: (817) 571-5622
Cynthia.p.phillips@gmail.com
TERM: Sep 2016 - Sep 2018
Nelson Thibodeaux
5612 Coventry Court
Colleyville, TX 76034
W: (817) 416-6934 x 103
H: (817) 657-3207
TERM: Sep 2016 – Sep 2018
Gigi Walker
2620 Meandering Court
Colleyville, TX 76034
W: (214) 761-2449
H: (903) 821-3418
gigi_gerig@neimanmarcus.com
TERM: Sep 2015 - Sept 2017
Gerald Ward
4301 Briar Ridge Drive
Colleyville, TX 76034
W: (817) 281-5600
H: (817) 522-8725
gerald@wardarchitecture.com
TERM: Dec 2015 - Sep 2017
RESOLUTION R-17-4185
A RESOLUTION APPOINTING MEMBERS TO
THE HISTORICAL PRESERVATION COMMITTEE
WHEREAS, the Historical Preservation Committee has five (5) positions
whose terms expired September 2017.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the City Council hereby appoints the following persons to
the Historical Preservation Committee with a term expiring
September 2019:
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 10 TH DAY OF OCTOBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 3, Kathy Wheat Place 6, Mike Taylor
Place 4, George Dodson
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
Assistant City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7d Agenda Date 10/10/2017 Number Resolution R-17-4186
Type Resolution
Department City Secretary
Title
Consideration of appointments to the Library Board
Strategic Plan
B4- Cultivate a culture of transparency and consistent communication
Explanation
Reading and Public Hearing
There are five (5) positions on the Library Board, whose terms expired September
2017. Additionally, Place 2 Linda Barton, whose term expires September 2018, has
resigned. The positions were advertised and applications accepted July 3 through
September 29, 2017. The incumbents were notified their term was expiring and asked
to submit an application, if they wished to be considered for reappointment.
The following Board member's terms expired September 2017:
Place 1-Kay Newton Place 3-Nancy Andrews
Place 5-Billie Tuttle Alternate 1-Joan Roberts
Alternate 2-Shanthi Kannan
The following Board member term expires September 2018:
Place 2-Linda Barton
The applicants are listed below, and their applications are attached.
Pat Jones Gary McPherson Jeffrey Moschel
Kay Newton Mike Sexton Cecilia Sublette
Sayeda Syed Billie Tuttle
The Library Board bylaws state the following: "The Colleyville Library Board shall
consist of seven (7) members, who shall be appointed by the City Council for a two (2)
year term; provided three (3) members shall be appointed each odd-numbered year
and four (4) members must be appointed each even-numbered year. Places on the
Board shall be numbered one (1) through seven (7). The Board shall also consist of
two (2) alternates serving two-year terms. Alternates shall be numbered Alternate 1
and Alternate 2."
This resolution provides for City Council to consider appointments to the Library Board.
City of Colleyville Page 2
City Council Agenda Briefing 7d
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Library Board roster
2.Library Board Applications for Appointment
3.Excerpt of Library Board bylaws
4.Resolution R-17-4186
Updated 10/5/2017
LIBRARY BOARD
PLACE 1
Kay Newton
6002 Meadowhill Drive
Colleyville, TX 76034
H: (817) 421-0139
gksafig@aol.com
TERM: Sep 2015 - Sep 2017
PLACE 2
Linda Barton
6500 Talbot Trail
Colleyville, TX 76034
H: (925) 548-1435
linda.barton@me.com
TERM: Sep 2016 - Sep 2018
PLACE 3
Nancy Andrews
508 Colleyville Terrace
Colleyville, TX 76034
W: (817) 917-1940
H: (817) 281-5559
nancya@sbcglobal.net
TERM: Sep 2015 – Sep 2017
PLACE 4
Molly Skinner
309 Chestnut Bend
Colleyville, TX 76034
W: (214) 536-7219
H: (817) 485-7354
mollyskinn@aol.com
TERM: Sep 2016 - Sep 2018
PLACE 5
Billie Tuttle
202 Madison Square
Colleyville, TX 76034
W: (817) 991-1170
H: (817) 581-4188
tuttlebob@sbcglobal.net
TERM: Sep 2015 - Sep 2017
PLACE 6
Merry Graves
6007 Montford Drive
Colleyville, TX 76034
H: (817) 637-3077
jmgraves3@verizon.net
TERM: Sep 2016 - Sep 2018
PLACE 7
Seanna Billinger
1616 Devon Drive
Colleyville, TX 76034
H: (361) 728-6309
seannabillinger@yahoo.com
TERM: Sep 2016 - Sep 2018
ALTERNATE 1
Joan Roberts
5105 Overhill Drive
Colleyville, TX 76034
H: (817) 571-5721
Joan-r@att.net
TERM: Sep 2015 - Sep 2017
ALTERNATE 2
Shanthi Kannan
4401 Eaton Circle
Colleyville, TX 76034
W: (817) 919-8167
H: (817) 868-6810
Shanthi4401@gmail.com
TERM: Sep 2015 - Sep 2017
Updated 10/5/2017
EX-OFFICIO
Pat Jones
102 Van Buren Court
Colleyville, TX 76034
H: (817) 281-6807
patjones102@gmail.com
TERM: Jan 2017 – Sep 2018
EX-OFFICIO
Joan Roberts
5105 Overhill Drive
Colleyville, TX 76034
H: (817) 571-5721
Joan-r@att.net
TERM: Sep 2017 - Sep 2018
COLLEYVILLE LIBRARY BOARD BYLAWS
ARTICLE I – Identification and Purpose
The Colleyville Library Board was established by the City Council of Colleyville, Texas, by
Ordinance O-04-1466 on June 15, 2004. The purpose of the Colleyville Library Board is to act
as an advisory board to the City Council relating to all nature of library facility planning and
programming.
ARTICLE II – Membership
2.1 The Colleyville Library Board shall consist of seven (7) members, who shall be
appointed by the City Council for a two (2) year term; provided three (3) members shall
be appointed each odd-numbered year and four (4) members must be appointed each
even-numbered year. Places on the Board shall be numbered one (1) through seven (7).
The Board shall also consist of two (2) alternates serving two-year terms. Alternates shall
be numbered Alternate 1 and Alternate 2.
2.2 Members shall serve without compensation and until their successors are appointed.
2.3 Members must be residents of Colleyville, Texas unless City Council waives the
residency requirement.
2.4 In the event of a vacancy on the Colleyville Library Board, Alternate 1 shall fill the
unexpired term and Alternate 2 shall be appointed to serve as Alternate 1. In the event of
more than one vacancy on the Board, Alternate 1 and Alternate 2 shall fill the unexpired
terms. Applications shall be accepted through the City Secretary’s office for the Alternate
position(s) and filled by City Council appointment for the length of the unexpired term.
2.5 The City Council, if it deems it desirable, may appoint ex-officio members to the Board.
Such ex-officio members shall be appointed on an annual basis and the term of office of
such ex-officio members shall be one year from the date of appointment. Such ex-officio
members shall have no voting authority. In consideration of appointment of ex-officio
members to the Board, the President of the Friends of the Colleyville Public Library and
the President of the Colleyville Public Library Foundation shall be appointed to serve as
ex-officio members with concurrent terms of the Presidents of the Friends of the
Colleyville Public Library and the Colleyville Public Library Foundation.
Excerpt of Libary Board Bylaws
RESOLUTION R-17-4186
A RESOLUTION APPOINTING BOARD MEMBERS
TO THE LIBRARY BOARD
WHEREAS, five (5) positions on the Library Board have terms which expired
September 2017; and
WHEREAS, one (1) position with a term expiring September 2018 is vacant.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the following persons are hereby appointed to the Library
Board, for a two-year term expiring September 2019:
• Place 1
• Place 3
• Place 5
• Alternate 1
• Alternate 2
Sec. 2. THAT the following person is appointed to the Library Board, to fill
an unexpired term to September 2018:
• Place 2
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 10TH DAY OF OCTOBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 3, Kathy Wheat Place 6, Mike Taylor
Place 4, George Dodson
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
Assistant City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7e Agenda Date 10/10/2017 Number Resolution R-17-4187
Type Resolution
Department City Secretary
Title
Consideration of appointments to the Metroport Teen Court Advisory Board
Strategic Plan
B4- Cultivate a culture of transparency and consistent communication
Explanation
Reading and Public Hearing
There are two (2) positions on the Metroport Teen Court Advisory Board whose terms
expired September 2017. The positions were advertised and applications accepted
July 3 through September 29, 2017. The incumbents were notified their term was
expiring and asked to submit an application, if they wished to be considered for
reappointment.
The following Board member's terms expired September 2017:
Kelly Tookey
Sean Tanner
The applicants are listed below, and their applications are attached:
Sayeda Syed
Kelly Tookey
The Metroport Teen Court Advisory Board bylaws state, "The Teen Court Advisory
Board shall be appointed by the respective governing bodies comprised of three (3)
members from each participating city-comprised of one council member and two at
large members as each so chooses all of whom are voting members. The term shall be
determined by each participating entity in such a manner, if feasible, as to not have an
entirely new Teen Court Advisory Board at one time." An excerpt of the Metroport
Teen Court Advisory Board bylaws is attached to this agenda briefing.
Currently, Councilmember Mike Taylor serves as the City of Colleyville City Council
representative.
This resolution provides for City Council to consider appointments to the Metroport
Teen Court Advisory Board.
Financial Impact
There is no financial impact to the City.
City Council Agenda Briefing 7e
City of Colleyville Page 2
Recommendation
Approve
Attachments
1.Metroport Teen Court Advisory Board roster
2.Metroport Teen Court Advisory Board Applications for Appointment
3.Exceprt of Metroport Teen Court Advisory Board bylaws
4.Resolution R-17-4187
Updated 10/5/2017
METROPORT TEEN COURT ADVISORY BOARD
Kelly Tookey
5601 Poplar Court West
Colleyville, TX 76034
H: (817) 308-9790
W: (817) 308-9790
ktookey@tx.rr.com
TERM: Sep 2016 - Sep 2017
Sean Tanner
7000 Rosebrook
Colleyville, TX 76034
H: (817) 360-5046
W: (682) 605-5577
sean.t.tanner@gmail.com
TERM: Sep 2016 - Sep 2017
Metroport Teen Court Coordinator
Kristen White
600 State Street, Suite 1000
Southlake, TX 76092
W: (817) 748-8346
kwhite@ci.southlake.tx.us
Colleyville City Council Liaison
Mike Taylor
Councilmember
5209 Coventry Place
Colleyville, TX 76034
H: (817) 267-5407
mtaylor@colleyville.com
ARTICLE I
Name
Metroport Teen Court Advisory Board
ARTICLE II
Purpose
Advisory Board shall establish policy and procedures for the operation of Metroport Teen Court,
including but not limited to court operations, adult and teen volunteer participation and eligibility and
community service placements. These policies and procedures will be subject to approval by the
Municipal Court Judges. This group directs, oversees and evaluates Teen Court on an ongoing basis.
A. General Powers
ARTICLE III
Advisory Board
Section 1. Duties. The role and duties of the Teen Court Advisory Board
shall be established by the Municipal Court Judges in the participating cities.
Section 2. Purpose. The purpose of the Teen Court Advisory Board is to
advise the City Councils and staff on the operation of the Teen Court Program and to assist in the
development of community resources for the purposes of advancing the Teen Court Program.
Section 3. Reports. The Metroport Teen Court Coordinator shall submit all
recommendations being forwarded to City Council (including but not limited to mid-year budgets,
fiscal year budgets, and quarterly reports) to the Metroport Teen Court Advisory Board for approval
requiring a majority of the board present including one voting member from each participating entity
pursuant to Article III Section E.
B. Number, Tenure and Qualifications
Section 1. Size. The Teen Court Advisory Board shall be appointed by
the respective governing bodies comprised of three (3) members from each participating city-
comprised of one council member and two at large members as each so chooses all of whom are
voting members.
Section 2. Term. The term shall be determined by each participating
entity in such a manner, if feasible, as to not have an entirely new Teen Court Advisory Board at one
time.
Approved and Adopted by a Unanimous Vote on the 18'h Day of March 2013
Excerpt of Metroport Teen Court Advisory Board bylaws
RESOLUTION R-17-4187
A RESOLUTION APPOINTING MEMBERS TO THE
METROPORT TEEN COURT ADVISORY BOARD
WHEREAS, two (2) positions on the Metroport Teen Court Advisory Board
have terms which expired September 2017.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the Colleyville City Council hereby appoints the following
persons to the Metroport Teen Court Advisory Board to serve a
one-year term expiring September 2018:
•
•
Sec. 2. THAT the Colleyville City Council hereby appoints Councilmember
_______________ to the Metroport Teen Court Advisory Board to
serve a one-year term expiring September 2018.
AND IT IS SO RESOLVED.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 10TH DAY OF OCTOBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 3, Kathy Wheat Place 6, Mike Taylor
Place 4, George Dodson
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
Assistant City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7f Agenda Date 10/10/2017 Number Resolution R-17-4188
Type Resolution
Department City Secretary
Title
Consideration of appointments to the Planning and Zoning Commission
Strategic Plan
B4- Cultivate a culture of transparency and consistent communication
Explanation
Reading and Public Hearing
There are three (3) positions on the Planning and Zoning Commission whose terms
expired September 2017. The positions were advertised and applications accepted July
3 through September 29, 2017. The incumbents were notified their term was expiring
and asked to submit an application, if they wished to be considered for reappointment.
The following Commission member's terms expired September 2017:
Place 5 - Charles Kelley
Place 6 - John Frazier
Place 7 - Jason Elms
The applicants are listed below and their applications are attached.
Raymond Allee Claudia Bevill Jason Elms
Ralph Hunkins Charles Kelley Gary McPherson
Mike Sexton Sayeda Syed
The Planning and Zoning Commission bylaws state, "The Planning and Zoning
Commission shall consist of seven (7) members, who shall be appointed by the City
Council for a two (2) year term; three (3) members shall be appointed each odd-
numbered year and four (4) members shall be appointed each even-numbered year.
Places on the Planning and Zoning Commission shall be numbered one (1) through
seven (7)." An excerpt of the Planning and Zoning Commission bylaws is attached to
this agenda briefing.
This resolution provides for City Council to consider appointments to the Planning and
Zoning Commission.
Financial Impact
There is no financial impact to the City.
City of Colleyville Page 2
City Council Agenda Briefing 7f
Recommendation
Approve
Attachments
1.Planning and Zoning Commission roster
2.Planning and Zoning Commission Applications for Appointment
3.Excerpt of Planning and Zoning Commission bylaws
4.Resolution R-17-4188
Updated 10/5/2017
PLANNING AND ZONING COMMISSION
PLACE 1
Susan Mathisen
317 Chestnut Bend
Colleyville, TX 76034
W: (817) 983-1620
smathisencpa@gmail.com
TERM: Sep 2016 - Sep 2018
PLACE 2
Chris Putnam
204 White Drive
Colleyville, TX 76034
H: (817) 427-1925
madtexan@verizon.net
TERM: Sep 2016 - Sep 2018
PLACE 3 -VICE CHAIR
Sam van Bever
4105 Crest Court
Colleyville, TX 76034
W: (214) 403-1445
H: (817) 427-4105
Slv4105@gmail.com
TERM: Sep 2016 - Sep 2018
PLACE 4
Veronica Baughman
6505 Connie Lane
Colleyville, TX 76034
H: (817) 707-6844
veronica@sellsdfw.com
TERM: Sep 2016 - Sep 2018
PLACE 5
Charles Kelley
705 Hillside Drive
Colleyville, TX 76034
H: (817) 235-7883
ckelleycolleyville@chuck-kelley.com
TERM: Sep 2016 - Sep 2017
PLACE 6
John Frazier
3303 Queensbury Way W
Colleyville, TX 76034
H: (210) 336-5949
jfrazierInc@gmail.com
TERM: April 2017 - Sep 2017
PLACE 7
Jason Elms
801 Shelton Drive
Colleyville, TX 76034
W: (214) 420-8494
H: (817) 808-7275
JElms@pape-dawson.com
TERM: Sep 2015 - Sep 2017
PLANNING AND ZONING COMMISSION BYLAWS
ARTICLE I – Identification and Purpose
The Planning and Zoning Commission was established by the City Council of
Colleyville, Texas, by Ordinance 08 on May 18, 1956; however, several
amendments to this ordinance have been approved and codified through the
Colleyville City Charter and the Colleyville Code of Ordinances. The purpose
of the Planning and Zoning Commission is to act as an advisory board to the
City Council relating to all physical development, proposed changes to zoning,
the platting and/or the subdividing of land in the City.
ARTICLE II – Membership
2.1 The Planning and Zoning Commission shall consist of seven (7)
members, who shall be appointed by the City Council for a two (2) year
term; three (3) members shall be appointed each odd-numbered year
and four (4) members shall be appointed each even-numbered year.
Places on the Planning and Zoning Commission shall be numbered one
1) through seven (7).
2.2 Members must be residents of Colleyville, Texas, unless City Council
waives the residency requirement.
2.3 Members shall serve without compensation and until their successors
are appointed.
2.4 Vacancies created by resignation, removal by vote of a majority of the
City Council, or by any other reason, shall be filled by the City Council
for the remainder of the term.
2.5 If a member of the Planning and Zoning Commission fails to maintain a
seventy-five percent ( 75%) attendance record for all regularly
scheduled meetings, the Chairman or staff liaison, will notify the City
Secretary. City Council may, at its discretion, declare a vacancy,
advertise the open position, or appoint a replacement without
advertising.
Excerpt of Planning and Zoning Commission bylaws
RESOLUTION R-17-4188
A RESOLUTION APPOINTING MEMBERS TO THE
PLANNING AND ZONING COMMISSION
WHEREAS, three (3) positions on the Planning and Zoning Commission have
terms which expired September 2017.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the Colleyville City Council hereby appoints the following
persons to serve a two-year term, expiring September 2019:
• Place 5
• Place 6
• Place 7
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 10TH DAY OF OCTOBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 3, Kathy Wheat Place 6, Mike Taylor
Place 4, George Dodson
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
Assistant City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7g Agenda Date 10/10/2017 Number Resolution R-17-4189
Type Resolution
Department City Secretary
Title
Consideration of appointments to the Zoning Board of Adjustment
Strategic Plan
B4- Cultivate a culture of transparency and consistent communication
Explanation
Reading and Public Hearing
There are two (2) positions on the Zoning Board of Adjustment whose terms expired
September 2017. The positions were advertised and applications accepted July 3
through September 29, 2017. The incumbents were notified their term was expiring
and asked to submit an application, if they wished to be considered for reappointment.
The following Board member's terms expired September 2017:
Place 4 - Dee McNosky
Place 5 - Raymond Allee
The applicants are listed below, and their applications are attached:
Dee McNosky Sayeda Syed
The Zoning Board of Adjustment bylaws state, "The Zoning Board of Adjustment shall
consist of five (5) members and two (2) alternates, who shall be appointed by the City
Council for a two (2) year term. Places on the Zoning Board of Adjustment shall be
numbered one (1) through five (5), and Alternates one (1) and two (2)." An excerpt of
the Zoning Board of Adjustment bylaws is attached to this agenda briefing.
This resolution provides for City Council to consider appointments to the Zoning Board
of Adjustment.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
City Council Agenda Briefing 7g
City of Colleyville Page 2
Attachments
1.Zoning Board of Adjustment roster
2.Zoning Board of Adjustment Applications for Appointment
3.Excerpt of Zoning Board of Adjustment bylaws
4.Resolution R-17-4189
ZONING BOARD OF ADJUSTMENT
PLACE 1
Judson Orlando
3009 Scarborough Lane W.
Colleyville, TX 76034
W: (214) 456-1929
H: (205) 470-6836
judd_orlando@hotmail.com
TERM: Sep 2014 - Sep 2016
PLACE 2
Jason Elms
801 Shelton
Colleyville, TX 76034
W: (214) 661-1802
H: (817) 808-7275
jason@allengroup.com
TERM: Sep 2014 - Sep 2016
PLACE 3 - VICE CHAIR
Mike Leathers
6300 Emerald Drive
Colleyville, TX 76034
W: (817) 291-2852
H: (817) 291-2852
mikeleathers@ymail.com
TERM: Sep 2014 - Sep 2016
PLACE 4 - CHAIR
Dee McNosky
5108 Pleasant Run Road
Colleyville, TX 76034
H: (817) 320-4060
dtmcnosky@aol.com
TERM: Sep 2013 - Sep 2015
PLACE 5
Mark Collier
4727 Meandering Way
Colleyville, TX 76034
H: (972) 333-2058
mcollier@goffcp.com
TERM: Sep 2013 - Sep 2015
ALTERNATE 1
Larry Kainer
4709 Jim Mitchell Trail, East
Colleyville, TX 76034
H: (817) 267-6323
larryfkainer@hotmail.com
TERM: Sep 2014 - Sep 2016
ALTERNATE 2
Dee Kamerman
1521 Tennison Parkway
Colleyville, TX 76034
H: (817) 416-2277
deekamerman@hotmail.com
TERM: Sep 2014 - Sep 2016
ZONING BOARD OF ADJUSTMENT BYLAWS
ARTICLE I – Identification and Purpose
The Zoning Board of Adjustment was established by the City Council of
Colleyville, Texas, by Ordinance number 500 on March 8, 1966; however,
several amendments to this ordinance have been approved and codified
through the Colleyville Charter and the Colleyville Code of Ordinances. The
purpose of the Zoning Board of Adjustment is to consider requests for a
variance of a zoning regulation or to hear an appeal from an administrative
decision on a regulation in Chapter 3 – Land Use Regulations; Chapter 4 –
Landscaping and Buffering; and Chapter 6 – Building Design (except for
requests regarding tree mitigation requests which are considered by the
Planning and Zoning Commission). The Zoning Board of Adjustment shall
additionally have the authority to consider requests for an interpretation of
any regulation or definition contained in the Land Development Code.
ARTICLE II – Membership
2.1 The Zoning Board of Adjustment shall consist of five (5) members and
two (2) alternates, who shall be appointed by the City Council for a two
2) year term. Places on the Zoning Board of Adjustment shall be
numbered one (1) through five (5), and Alternates one (1) and two (2).
2.2 Members must be residents of Colleyville, Texas unless City Council
waives the residency requirement.
2.3 Members shall serve without compensation and until their successors
are appointed.
2.4 Members and alternates of the Zoning Board of Adjustment may be
removed from office by the City Council for just cause upon receipt of
written charges and after public hearing.
2.5 Vacancies which are created by resignation, or for any other reason,
shall be filled by the City Council for the remainder of the term of the
member or alternate affected.
2.6 If a member of the Zoning Board of Adjustment fails to maintain a
seventy-five percent ( 75%) attendance record for all regularly
scheduled meetings, the Chair or staff liaison will notify the City
Secretary. City Council may, at its discretion, declare a vacancy,
Excerpt of Zoning Board of Adjustment bylaws
RESOLUTION R-17-4189
A RESOLUTION APPOINTING MEMBERS TO THE
ZONING BOARD OF ADJUSTMENT
WHEREAS, two (2) place positions on the Zoning Board of Adjustment have
terms which expired September 2017.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the Colleyville City Council hereby appoints the following
persons to serve a two-year term expiring September 2019:
• Place 4
• Place 5
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 10TH DAY OF OCTOBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 3, Kathy Wheat Place 6, Mike Taylor
Place 4, George Dodson
ATTEST: CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
Assistant City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 9 Agenda Date 10/10/2017
Type Report
Department City Secretary
Title
Special Events Ad Hoc Committee Minutes - August 2, 2017
Water and Wastewater Rate Advisory Committee Minutes - August 22, 2017
Special Events Ad Hoc Committee Minutes - September 6, 2017
Attachments
1.Special Events Ad Hoc Committee Minutes - August 2, 2017
2.Water and Wastewater Rate Advisory Committee Minutes - August 22, 2017
3.Special Events Ad Hoc Committee Minutes - September 6, 2017
City of Colleyville Page 1
City of Colleyville
Colleyville Special Events
Ad Hoc Committee
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Wednesday, August 2, 2017
6:00 p.m.
Colleyville Library – 2nd Floor
110 Main Street
1. CALL TO ORDER
Chair Rich Hendler called the Colleyville Special Events Ad Hoc Committee to order
on Wednesday, August 2, 2017, at 6:06 p.m.
ROLL CALL: Chair Rich Hendler and members Laurie Crisci, James Gulizia, Amy
Redfearn, Cheryl Searle, and Elizabeth Zeitlin; City Manager Jerry Ducay, Interim
Assistant City Manager and Economic Development Director Mark Wood, Marketing
Coordinator Dustin Dangli, Library and Recreation Director Mary Rodne, and
Administrative Assistant Kristi Isbell
Absent: Chris Putnam
2. APPROVAL OF MINUTES
June 28, 2017
A motion was made by Cheryl Searle and seconded by James Gulizia to approve the
June 28, 2017 minutes as presented. The motion was approved unanimously.
3. REGULAR AGENDA ITEMS
3a Review of Calendar of Events
Mary Rodne presented the proposed Calendar of Events for the remainder of 2017
and 2018.
3b Discussion of proposed Movies in the Village
Rodne explained that the calendars included the proposed dates of the outdoor
movie events on a quarterly basis , with the first movie tentatively scheduled for
December 2017. Amy Redfearn questioned the desirability of hosting an outdoor
movie event in December weather. Discussion ensued regarding the feasibility of
hosting the event in the fall or even adding it to an existing event such as National
Night Out. Members agreed that the week of Thanksgiving could be the best
consideration because the school holidays would allow the use of a weeknight .
Rodne agreed to pursue reserving the necessary equipment and licensure for
Monday, November 20, 2017 and would inquire about using Tuesday, November 21,
2017 as a backup date.
Colleyville Special Events
Ad Hoc Committee
Agenda August 2, 2017
City of Colleyville Page 2
Rodne questioned members regarding proposed 2018 movie events. Rich Hendler
stated that he favored the proposal of four outdoor movie events and members
agreed. Jerry Ducay stated current proposed dates provide a place holder on the
calendar and the dates could be adjusted based on success and citizen feedback.
Redfearn stated that, in the past, it had been difficult to effectively market special
events and that it seemed most people were unaware of all of the events hosted by
the City throughout the year. Discussion ensued regarding the current forms of
publicity (roadside banner, water bill insert, E-News, and social media). Cheryl
Searle suggested that a visually attractive Calendar of Events could be mailed to all
citizens. Jerry Ducay encouraged members to think “outside the box” regarding
promotional ideas and explained that special events had a direct link to economic
development and therefore worthy of funding. Dustin Dangli provided examples of
publicity options such as a quarterly events calendar, an annual magnet ic trifold,
and more. Dangli further explained that the current water bill insert was already
being redesigned.
3c Discussion of proposed Fine Arts Fair
Elizabeth Zeitlin suggested that, based on feedback from a local artist familiar with
art fairs, Colleyville’s niche could be to showcase local artisans only, including former
GCISD students, rather than commercial artisans. Zeitlin described the event as
being a “product of our community.” Dangli stated that his research supported
Zeitllin’s idea of not competing with larger art festivals with national artisans, but
rather creating a fair of “homegrown” artisans. Dangli proposed the first event be
held in fall of 2018 and added that it could include: art and artists from local school
districts and Arts Council Northeast, a children’s craft tent, award categories similar
to a county fair, local musicians, and food trucks. Additionally, Hendler proposed
that the event could include a local photography element and Zeitlin suggested that
an event t-shirt could feature the winning art from a contest.
3d Discussion of proposed Farmer's Market
Mark Wood provided information on Four Seasons Markets, a farmer’s market
vendor that contracts with several local cities. Wood stated that a meeting was
scheduled for the near future between City of Colle yville officials and the vendor in
order to tour The Village at Colleyville and discuss possibilities. Wood stated that, in
general, Four Seasons Markets were scheduled on a weekly basis. Hendler
suggested a hybrid type event – a farmer’s market combined with fine arts – on a
seasonal basis even if a weekly farmer’s market is not recommended. Wood
explained that, typically, farmer’s markets and fine arts fairs are not combined.
Discussion ensued regarding the desire to acquire and maintain quality vendors.
Colleyville Special Events
Ad Hoc Committee
Agenda August 2, 2017
City of Colleyville Page 3
3e Discussion of items for future agendas
The next regularly scheduled meeting was set for Wednesday, September 6, 2017.
Ducay requested the inclusion of a possible co ncert series on a future agenda and
some discussion occurred on the possibility of this type of event.
Gulizia questioned the possibility of including a presentation from Four Seasons
Markets at a future meeting.
4. ADJOURNMENT
A motion was made by James Gulizia and seconded by Amy Redfearn to adjourn the
meeting of the Special Events Ad Hoc Committee at 7:25 p.m. The motion was
approved unanimously.
APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 6th
DAY OF September, 2017.
Minutes taken and prepared by:
Kristi Isbell
Administrative Assistant
City of Colleyville Page 1
Water and Wastewater
Rate Advisory Committee
MINUTES
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
August 22, 2017
6:00 p.m.
Executive Conference Room
Third Floor – City Hall
Chair Susan Mathisen called the Water and Wastewater Rate Advisory Committee
meeting to order on August 22, 2017, at 6:00 p.m.
ROLL CALL: Chair Susan Mathisen, Vice Chair Gerald Gibson, and Committee
members Raymond Allee, Thomas Bauch, Claudia Bevill, James Dove, Jeff Gilstrap,
Anthony Seris, Tim Raine, and Samuel van Bever were present.
City Manager Jerry Ducay, Strategic Services Manager Adrienne Lothery, Public
Works Director Jeremy Hutt, and Chief Financial Officer Shereen Gendy were also
present, as were Mayor Pro Tem Bobby Lindamood and Councilmember George
Dodson.
2. REGULAR AGENDA ITEMS
2a Introductions, overview of Committee charge, and discussion of water
and wastewater rates
Chair Mathisen welcomed the Committee and all Committee members, staff, and
Councilmembers present were introduced.
Manager Lothery presented the presentation included with the agenda packet
reviewing Committee accomplishments to-date and providing an overview of the
Committee’s new charge. The Fiscal Year (FY) 2018 Utility Fund budget and
associated water and wastewater base rates were also presented, as well as the
anticipated volumetric charges based on preliminary information from the Trinity
River Authority (TRA). The FY 2018-2022 Capital Improvement Plan utility
projects were also presented.
As a part of this presentation, Manager Lothery explained that based on the FY
2018 proposed Utility Fund expenditures, water and wastewater base rates could
be lowered in FY 2018. Staff’s recommendation is to take the incremental
difference from lowering the base rate and use it to establish a capital projects
base rate, which would maintain the current base rate in total. Establishing a
capital projects base rate would provide the ability to begin saving cash for future
utility capital projects, once current available cash is spent, ultimately avoiding or
limiting the future need for debt.
Chair Mathisen explained that the main priority to accomplish at this Committee
meeting was to determine whether the Committee supports this recommendation,
City of Colleyville Page 2
Water and Wastewater Rate
Advisory Committee Minutes August 22, 2017
in order to advise the City Council as they consider FY 2018 base rates at the
September 5 and 19, 2017 City Council meetings.
The Committee discussed the recommendation and asked several questions.
Director Hutt provided a recap of the 2014 Water and Wastewater Master Plan and
time horizon of projects identified in that plan. Manager Lothery explained that
the typical annual operating surplus in the Utility Fund of about $700,000-
$800,000 is largely due to the way TRA invoices the City for volumetric charges,
invoicing 1.2 times the actual published volumetric rate in order to provide for
TRA’s cash flow needs. At the end of the year, TRA does a “true up” and either
sends a refund or an invoice for additional costs, based on Colleyville’s contractual
obligations for the City’s fair share of TRA’s costs.
Manager Lothery explained that if a capital projects base rate were established
using the incremental difference from lowering the water and wastewater base
rates, it would generate an estimated $170,000 annually for future utility capital
projects. The Committee discussed the reasons why building up this funding now
would be a good idea, as well as why not. City Manager Ducay explained that
building up cash now avoids or limits the amount of debt needed for utility capital
projects beyond the current 5-Year Capital Improvement Plan, which is fully
funded.
The Committee agreed that lowering the water and wastewater base rates for FY
2018, to only collect the revenue needed for operations, was preferred. There was
also consensus on using the incremental reduction amount ($1.57 for the typical
residential customer) to create an initial capital projects base rate, which will
maintain current base rates (2017) in total. Further, the Committee supported
proposed changes to the utility bill format that clarify what each individual charge
is for, and listing the capital projects base rate as a new separate charge. Chair
Mathisen commented that reflecting the users’ share of utility operating costs in
the base rate and distinguishing that from those of utility capital improvements is
consistent with committee’s desire to maintain equity and transparency in
Colleyville’s Utility Billing practices.
Vice Chair Gibson made a motion to recommend that the City Council lower the
water and wastewater base rates for FY 2018 and add a capital projects base rate
in the amount of the reduction. Tom Bauch seconded the motion.
The motion carried by the following vote:
Aye: 10 – Chair Susan Mathisen, Vice Chair Gerald Gibson, and Committee
members Raymond Allee, Thomas Bauch, Claudia Bevill, James
Dove, Jeff Gilstrap, Anthony Seris, Tim Raine, and Samuel van Bever
City of Colleyville Page 3
Water and Wastewater Rate
Advisory Committee Minutes August 22, 2017
2b Discussion of future Committee meeting dates
Chair Mathisen provided information on planned dates for future Committee
meetings- October 2, 2017, October 16, 2017, and potentially October 30, 2017.
The meetings are planned for 6:00 p.m. in the Executive Conference Room at City
Hall.
3. ADJOURNMENT
There being no further business before the Committee, Chair Mathisen adjourned
the meeting at 7:26 p.m.
Minutes taken and prepared by:
Adrienne Lothery
Strategic Services Manager
Meeting minutes approved at the October 2, 2017 Water and Wastewater Rate
Advisory Committee meeting by a vote of 8 Ayes and 0 Nays.
City of Colleyville Page 1
City of Colleyville
Colleyville Special Events
Ad Hoc Committee
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Wednesday, September 6, 2017
6:00 p.m.
Colleyville Library – 2nd Floor
110 Main Street
1. CALL TO ORDER
Chair Rich Hendler called the Colleyville Special Events Ad Hoc Committee to order
on Wednesday, September 6, 2017, at 6:06 p.m.
ROLL CALL: Chair Rich Hendler and members Laurie Crisci, Chris Putnam, Amy
Redfearn, Cheryl Searle, and Elizabeth Zeitlin; Assistant City Manager and Economic
Development Director Mark Wood, Marketing Coordinator Dustin Dangli, Library and
Recreation Director Mary Rodne, Administrative Assistant Kristi Isbell; and citizen
Julie Schurman
Absent: James Gulizia
2. APPROVAL OF MINUTES
August 2, 2017
A motion was made by Laurie Crisci and seconded by Amy Redfearn to approve the
August 2, 2017 minutes as presented. The motion was approved unanimously.
3. REGULAR AGENDA ITEMS
3a Discussion of proposed Movies in the Village
Mary Rodne provided information on the first Movies in the Village event scheduled
for November 20, 2017. Rodne stated that the vendor Blue Moon Cinema agreed to
honor our request for a back-up date of November 21, 2017 and would also play a
PowerPoint presentation, prior to the movie that could include marketing of
upcoming events. Rodne added that the movie licensing for Despicable Me 3 would
be provided through Swank Motion Pictures. Rodne provided general details of the
two agreements and stated that the estimated total cost of these agreements is
$1,364.00.
Rodne questioned, in consideration of the So Cal Tacos food truck at the event, if
we should sell popcorn at a nominal fee or provide it free of charge to attendees.
Chris Putnam, Rich Hendler, and Cheryl Searle supported the idea of a “free family
movie night” and requested the popcorn and hot chocolate should be free of charge.
Rodne provided information on the anticipated sunset time for that evening and the
committee agreed to schedule the movie to begin at 6:30 p.m.
Colleyville Special Events
Ad Hoc Committee
Agenda September 6, 2017
City of Colleyville Page 2
Searle questioned which movie would serve as a back-up to Despicable Me 3 should
it not be released on DVD in time for the event. Rodne provided information on the
most popular holiday movie titles, according to Swank Motion Pictures, and the
committee agreed to consider the movie Elf as the top back-up option.
3b Discussion of proposed Farmer's Market
Mark Wood explained that the first Farmer’s Market is tentatively scheduled for
March 2018 in order to allow time to finalize agreements, implement a joint
marketing plan with Four Seasons Markets, update property landscaping, and have
improved visibility due to progression of road construction. Wood stated that Four
Seasons Markets, has secured and would be responsible for scheduling
approximately 40 vendors. Discussion ensued regarding the desire for local
businesses to have the option to participate in the Farmer’s Market, yet still maintain
standards on types and variety of products sold. Wood explained that the City would
market jointly with Four Seasons Markets as well as through the City’s water billing,
website, and social media. Citizen Julie Schurman attended meeting in support of
the Farmer’s Market and agreed with desire to include local businesses, if possible,
and added that community involvement in this event would increase exposure to
the Village at Colleyville.
3c Discussion of proposed Fine Arts Fair
Dustin Dangli stated that Arts Council Northeast indicated interest in partnering with
this event. Dangli stated the event is tentatively scheduled for September of 2018
in order to avoid competition with other area fine arts fairs, to avoid conf lict with
current City and local support organization events, and also to provide a marketing
opportunity for Arts Council Northeast’s big November event. Discussion ensued
regarding the best date to include student involvement and school art programs.
Elizabeth Zeitlin reminded of previous discussions regarding an art contest to create
the logo that could promote the event on signage and/or t-shirts. Chris Putnam
added that City Council had been looking for opportunities to partner with GCISD.
Amy Redfearn suggested contacting the GCISD Director of Fine Arts rather than
contacting each individual art instructor. The committee agreed to pursue
September 29, 2018 as the tentative date for the first Fine Arts Fair.
3d Discussion of items for future agendas
Rodne requested discussion to revisit the proposed concert series. Putnam
requested a discussion on the feasibility of adding a parade to the current patriotic
event and the inclusion of a wine and cheese tasting at an event. Redfearn
requested information on the proposed usage of the new property purchased by the
City in front of City Hall.
Colleyville Special Events
Ad Hoc Committee
Agenda September 6, 2017
City of Colleyville Page 3
4. ADJOURNMENT
A motion was made by Cheryl Searle and seconded by Laurie Crisci to adjourn the
meeting of the Special Events Ad Hoc Committee at 7:15 p.m. The motion was
approved unanimously.
APPROVED BY A VOTE OF 4 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 4th
DAY OF October, 2017.
Minutes taken and prepared by:
Kristi Isbell
Administrative Assistant
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 9 Agenda Date 10/10/2017
Type Report
Department City Manager
Title
Annual activity report of the Colleyville Economic Development Corporation
Explanation
The Colleyville Economic Development Corporation Bylaws require that the Board make
an annual report by February 1 to the City Council, "reviewing the accomplishments of
the Corporation for the preceding year and the activities of the Corporation for the
budget year." Attached is the annual report that was reviewed by the Colleyville
Economic Development Corporation Board at the August 24, 2017 meeting.
Attachments
1.Annual activity report of the Colleyville Economic Development Corporation
FY 2017 ANNUAL REPORT
OF THE COLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION
Accomplishments and activities for FY 2017 are described below.
Revenues:
Sales tax revenue from a half-cent sales tax approved by Colleyville voters in 1996
is the primary source of revenue for the Colleyville Economic Development
Corporation (CEDC). The FY 2017 budgeted sales tax revenue was $1,750,000, with
year-end projections expecting to exceed that amount with a total of $1,850,000 in
sales tax collections. Through August 2017, sales tax collections total $1,402,879,
which is up 1.35% from the prior year.
Operating Expenditure/Activities:
In FY 2017, the CEDC provided funding for the following operating expenditures and
activities.
Debt service for FY 2017 of $601,872
The special events supported with CEDC funding- Red, White, & Sousa,
Colleyville Old Tyme BBQ, Haunted Trail Fest, and the Christmas Tree Lighting
Celebration- continue to be successful and staff plans to enhance these events
whenever possible.
Funding for economic development promotional activities has provided for
marketing of City events and activities.
In FY 2017, the CEDC continued funding for four part-time library positions in
the youth services area, a recreation specialist for the senior center, and partial
funding for the marketing coordinator position.
Technology costs for the Library, Senior Center, and Colleyville Center
including software licenses, computer replacements, and a network switch
Capital Expenditure/Activities:
In FY 2017, the CEDC provided funding for the following capital expenditures and
activities.
Replacement of the icemaker in the Colleyville Center kitchen
Year 1 funding for annual replacement of a portion of round banquet tables at
the Colleyville Center and purchase of additional classroom-style tables to
accommodate the more frequent requests and use by clients
Replacement of service countertops and storage cabinets at the Colleyville
Center
Purchase of six park benches and two decorative garbage cans, to be installed
in the outdoor areas of the Colleyville Center, will further beautification efforts
underway City-wide.
Replacement of original office blinds with wood shutters, similar to the
replacement funded in the prior year for the small meeting room
Emergency replacement of a rooftop HVAC unit at the Colleyville Center
Improvements at the L.D. Lockett Park Cotton Belt Trailhead were completed.
The location now includes a pavilion and restrooms, with a ribbon cutting
anticipated in September 2017.
City Park did not have mow strips under the fence lines. Funding from the
future projects category provided for the installation of mow strips at three of
the large fields at City Park in FY 2016, and the remainder in FY 2017. Mow
strips increase the efficiency with which the park is mowed and edged and
provide for a much cleaner aesthetic.
The Parks Master Plan update is well under way in FY 2017, but a portion of
the funding will be rolled forward to FY 2018 in anticipation of some
expenditures actually occurring next fiscal year. The update is expected to be
complete by the end of the 2017 calendar year.
RESOLUTION R-17-4190
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
OCTOBER 10, 2017
WHEREAS,City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 10 TH DAY OF OCTOBER 2017.
Mayor Richard Newton Mayor Pro Tem Bobby Lindamood
Place 1, Tammy Nakamura Place 3, Kathy Wheat
Place 4, George Dodson Place 5, Nancy Coplen
Place 6, Mike Taylor
ATTEST:CITY OF COLLEYVILLE
Christine Loven, TRMC Richard Newton
Assistant City Secretary Mayor
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