HomeMy WebLinkAboutColleyville Crime Control and Prevention District (CCCPD )-Agenda Packets-6/16/2009,~, ,,,
- City of Colleyville 100 M'tain Street
~ ;, Colleyville, Texas 76034
-=~ ~~~ Agenda 817.503.1000
www.colleyville.com
~....,
Colleyville Crime Control and Prevention
District Board
Tuesday, June 16, 2009 6:30 PM City Council Chambers
1. CALL TO ORDER
2. CONSENT: READING AND PUBLIC HEARING -Resolution R-09-0044
2a Approval of the minutes of the Crime Control and Prevention District
Board of Directors meeting of June 17, 2008
3. READING AND PUBLIC HEARING
3a R-09-0045 Adopting the annual budget for Fiscal Year 2010 (FY 2010) of the
Colleyville Crime Control and Prevention District (CCCPD)
3b R-09-0046 Election of a President and Vice President of the Colleyville Crime
Control and Prevention District Board of Directors
4. ADJOURNMENT
I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday,
June 12, 2009, by 5:00 p.
i~i~
Cynthia Singleton, TRMC, CMC
City Secretary
If you plan to attend this public meeting and have a disability that requires special
accomodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133
and reasonable accomodations will be made to assist you.
Cify of Colleyville Page 1 Printed on 6/12/2009
RESOLUTION R-09-0044
A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND
PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER CONSENT
ITEMS AT THE MEETING OF JUNE 16, 2009
WHEREAS, Colleyville Crime Control and Prevention District Board of Directors has
taken action on certain items on the agenda under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT the agenda decisions approved by the Colleyville Crime Control and
Prevention District Board of Directors action under Consent Items as follows
are hereby adopted:
a. THAT the minutes of the Colleyville Crime Control and Prevention District
Board of Directors' meeting held June 17, 2008, are hereby approved.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, NAYS AND _
ABSTENTIONS, THIS THE DAY OF 2009.
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Tom Hart
President
''" City of Colleyville City Hall
~;~~ T 100 Main Street
:;~.4~~ ~$~'.:~~ Colleyville, Texas 76034
Minutes -Draft 817.503.1000
"'~~`° www.colleyville.com
Colleyville Crime Control and
Prevention District Board
Tuesday, June 17, 2008 6:30 PM City Council Chambers
The meeting of the Colleyville Crime Control and Prevention District
(CCCPD) Board of Directors was called to order by President Tom Hart
on June 17, 2008, at 6:42 p.m.
ROLL CALL: Directors Carol Wollin, Tony Licata, Stan Hall, Jon
Ayers, David Kelly and Mike Taylor were present. President Tom
Hart, City Manager Bill Lindley, Assistant City Manager Kelly
Cooper, Police Chief Tommy Ingram, Police Lieutenant Rodney
Cunningham, Finance Director Terry Leake, Interim Economic
Development Director Mike Johnston, City Attorney Matthew Boyle
and City Secretary Cynthia Singleton were also present.
2. CONSENT: READING AND PUBLIC HEARING -Resolution R-08-0041
Approval of the minutes of the Crime Control and Prevention District
Board of Directors meeting of June 19, 2007
President Hart opened the public hearing.
There was no one present wishing to speak concerning this item and
President Hart closed the public hearing.
Director Ayers moved to approve Resolution R-08-0041.
Director Wollin seconded the motion.
The motion carried by the following vote:
Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
3. READING AND PUBLIC HEARING
3a Adopting the annual budget for Fiscal Year 2009 (FY 2009) of the
Colleyville Crime Control and Prevention District (CCCPD)
President Hart opened the public hearing.
City of Colleyville Page 1 Printed on 6/9/2009
Colleyville Crime Control and Minutes -Draft June 17, 2008
Prevention District Board
There was no one present wishing to speak concerning this item and
President Hart closed the public hearing.
Finance Director Terry Leake provided an overview of the proposed
Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year
2009 budget and revenue projections.
Police Chief Tommy Ingram provided an overview of the proposed
expenditures and answered questions of the City Council.
Director Taylor spoke of the success of the Metroport Teen Court
program and encouraged everyone to attend a hearing.
Director Licata moved to approve Resolution R-08-0042.
Director Kelly seconded the motion and made a friendly amendment to
allocate $30,000 to landscaping at the Justice Center.
Director Licata accepted the friendly amendment.
The motion carried by the following vote:
Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
3b Election of a President and Vice President of the Colleyville Crime
Control and Prevention District (CCCPD) Board of Directors
President Hart opened the public hearing.
There was no one present wishing to speak concerning this item and
President Hart closed the public hearing.
President Hart opened the floor for nominations for President and Vice
President.
Director Kelly moved to approve Resolution R-08-0043, electing Director
Hart as President and Director Taylor as Vice President to the CCCPD.
Director Ayers seconded the motion.
The motion carried by the following vote:
Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon
Ayers, Tom Hart, Mike Taylor
City of Colleyville Page 2 Printed on 6/9/2009
Colleyville Crime Control and Minutes -Draft June 17, 2008
Prevention District Board
4. ADJOURNMENT
There being no further business before the Board of Directors, President
Hart declared the meeting adjourned at 6:59 p.m.
APPROVED BY A VOTE OF
ABSTENTIONS ON THIS THE
Minutes taken and prepared by:
Cynthia Singleton, TRMC, CMC
City Secretary
AYES, NAYS AND
DAY OF 2009.
City of Colleyville Page 3 Printed on 6/9/2009
n ~
lv, City Hall
~`~~ ~~i~~% City ~f Co~~eyvi~~e 100 Main Street
~~ Colleyville, Texas 76034
'~~~~~~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number: R-09-0045
File Number: R-09-0045
File Type: Resolution
Status: Resolution
Version: 1
Requester: Police Department
Agenda Date: 06/16/2009
Agenda No.: 3a
Controlling Body: Colleyville Crime
Control and
Prevention District
Board
Final Action:
File Name: Adopting the annual budget for Fiscal Year 2010 (FY 2010) of the Colleyville Crime Control and
Prevention District (CCCPD)
Attachments: FY 2010 CCCPD Budget.pdf Resolution R-09-0045.pdf
History of Legislative File
Version: Date: Acting Body: Action Text:
1 06/16/2009 Colleyville Crime Control
and Prevention District
Board
Title
Adopting the annual budget for Fiscal Year 2010 (FY 2010) of the Colleyville Crime Control
and Prevention District (CCCPD)
Explanation
Reading and Public Hearing
In accordance with the Local Government Code, the Colleyville Crime Control and
Prevention District (CCCPD) Board, which is comprised of the City Council, shall propose
an annual budget. The budget must contain a complete financial statement, including a
statement of outstanding obligations; the amount of cash on hand; the amount of money
received by the district during the previous year; the estimated amount of money available
to the district; the amount of money needed to fund approved programs; the amount of
money requested for programs that were not approved; the tax rate for the next fiscal year;
the amount of the balances expected at the end of the year in which the budget is being
prepared; and the estimated amount of revenues and balances available to cover the
proposed budget.
Financial Impact
The CCCPD's projected revenue for FY 2010 is $1,326,725 including a draw down of
available cash of $294,225 and expenditures of $1,127,460. Proposed expenditures are:
Administrative board and audit expenses $ 1,850
Police Software Annual Maintenance Contract $ 45,000
Four (4) police officers $ 311,343
Teen Court program $ 38,765
City of Colleyville Page 1 Prinfed on 6/10/2009
Agenda Brietinq Continued (R-09-0045)
Four (4) replacement police vehicles and equipment $ 134,750
Replacing one-third of existing hand-held radios $ 30,000
Protective awnings for police fleet vehicles $ 49,000
Replacement chairs for police dispatch center $ 3,590
Mobile digital computer replacement fund $ 15,000
Debt service $ 498,162
Recommendation
Approval
City of Colleyville Page 2 Printed on 6/10/2009
COLLEYVILLE CRIME CONTROL DISTRICT
FY 2010 BUDGET
FISCAL YEAR
BEGINNING FUND BALANCE
REVENUES:
1/2 CENT SALES TAX REVENUE
INTEREST INCOME
USE OF AVAILABLE CASH
TOTAL REVENUES
PROJECTED
2009
$918,352
$1,025,000
$8,000
$296,529
$1,329,529
PROPOSED
2010
$822,911
EXPENDITURES:
ADMINISTRATIVE BOARD/AUDIT EXPENSES:
SOFTWARE AND PRINTER FOR POLICE ID CARDS
POLICE SOFTWARE ANNUAL MAINTENANCE CONTRACT
PERSONNEL:
POLICE OFFICERS:
4 OFFICERS
TEEN COURT
CAPITAL -
VEHICLES:
REPLACEMENTS -FOUR PATROL VEHICLES AND EQUIPMENT
REPLACEMENT-ONE INVESTIGATIONS/ADM. VEHICLE
EQUIPMENT:
REPLACEMENT-HAND HELD RADIOS (1/3)
PROTECTIVE PARKING LOT AWNINGS
2 PORTABLE RADAR TRAFFIC SAFETY SIGNS
3 PORTABLE ACCIDENT-SCENE SPEED BUMPS
4 AUTOMATED EXTERNAL DEFIBRILLATORS (AEDs)
10 TRAFFIC BARRIERS FOR COMMUNITY SERVICES EVENTS
40 TRAFFIC CONES FOR COMMUNITY SERVICES EVENTS
12 PATROL RIFLE SIGHTING SYSTEMS
REPLACEMENT(2)COMPUTER SERVER
TREES AND LANDSCAPING -JUSTICE CENTER
REPLACEMENT CHAIRS FOR POLICE DISPATCH CENTER
DEBT SERVICE:
1999 CERTIFICATES OF OBLIGATION / 2006 REFUNDING DEBT
TRANSFERS:
CAPITAL EQUIPMENT REPLACEMENT FUND -
IN-CAR MOBILE DIGITAL COMPUTER SYSTEM
TOTAL EXPENDITURES
EXCESS REVENUES OVER EXPENDITURES
ENDING FUND BALANCE
$1,025,000
$7,500
$294,225
$1,326,725
$1,850 $1,850
$4,980 $0
$45,000 $45,000
$291,955 $311,343
$38,765 $38,765
$136,900
$17,470
$134,750
$0
$30,000
$0
$9,500
$1,350
$10,500
$2,350
$1,900
$4,200
$14,000
$0
$0
$502,721
$30,000
$49,000
$0
$0
$0
$0
$0
$0
$0
$0
$3,590
$498,162
$15,000 $15,000
$1,128,441 $1,127,460
$201,088 $199,265
$822,911 $727,951
'MUST HAVE A 1.4 TIMES COVERAGE RATIO ($199,265) FOR DEBT SERVICE PAYMENT
RESOLUTION R-09-0045
A RESOLUTION ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2010 FOR
THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT
WHEREAS, the laws of the State of Texas require that an annual budget be adopted by
the Board of Directors; and
WHEREAS, the laws require that the budget includes projected revenues and proposed
expenditures, cash on hand at the start of the year, the amount of money
received during the prior year, the tax rate and the projected ending fund
balance.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE
COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT:
Sec. 1. THAT the Fiscal Year 2010 budget amounts for the Colleyville Crime Control
and Prevention District with a sales and use tax rate of .5% are as follows:
Projected Revenue Received
in Fiscal Year 2009 $1,329,529
Projected Cash on Hand
as of October 1, 2009 $ 822,911
Revenues $1,326,725
Expenditures $1,127,460
Ending Fund Balance
at September 30, 2010 $ 727,951
AND IT IS SO RESOLVED.
APPROVED THIS THE DAY OF 2009, BY A VOTE OF
AYES, NAYS AND ABSTENTIONS.
ATTEST:
COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Cynthia Singleton, TRMC, CMC
City Secretary
Tom Hart
President
~~~ ~~ ~ City of Colleyville City Hall
,,;~~~~,,?~ 100 Main Street
Colleyville, Texas 76034
~~ ~ ~~ Agenda Briefing 817.503.1000
www.colleyville.com
File Number: R-09-0046
File Number: R-09-0046
Version: 1
Requester: Office of the City
Secretary
File Type: Resolution
Agenda Date: 06/16/2009
Agenda No.: 3b
Status: Resolution
Controlling Body: Colleyville Crime
Control and
Prevention District
Board
Final Action:
File Name: Election of a President and Vice President of the Colleyville Crime Control and Prevention
District Board of Directors
Attachments: Resolution R-09-0046.pdf
History of Legislative File
Version: Date: Acting Body: Action Text:
1 06/16/2009 Colleyville Crime Control
and Prevention District
Board
Title
Election of a President and Vice President of the Colleyville Crime Control and Prevention
District Board of Directors
Explanation
Reading and Public Hearing
In accordance with the Local Government Code, the Colleyville Crime Control and
Prevention District Board of Directors shall elect from among its members a President and
Vice President. Each officer of the Board serves for a term of one year.
Financial Impact
It has been determined that there is no financial impact.
Recommendation
Approval
City of Colleyville Page 1 Printed on 6/8/2009
RESOLUTION R-09-0046
A RESOLUTION APPOINTING A PRESIDENT AND VICE PRESIDENT TO THE
COLLEYVILLE CRIME CONTROL PREVENTION DISTRICT BOARD OF
DIRECTORS
WHEREAS, the Colleyville Crime Control and Prevention District Board of Directors
shall elect, from among its members, a President and Vice President in
accordance with the Local Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1. THAT Director is appointed President and
Director is appointed Vice President.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF
ABSTENTIONS, THIS THE
AYES, NAYS AND
DAY OF
2009.
ATTEST:
Cynthia Singleton, TRMC, CMC
City Secretary
COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Tom Hart
President