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HomeMy WebLinkAboutCity Council-Minutes-3/24/2009;~, ,,, City of Colleyville 100 Main Street ' ~ • Colleyville, Texas 76034 A enda 817.503.1000 ,.,,~,; g www.colleyville.com City Council Tuesday, March 24, 2009 CITY COUNCIL CHAMBERS PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR PC-1 Discussion of the design analysis for the Glade Road and Pool Road Intersection by Baird, Hampton and Brown, Inc. PC-2 Consideration of alternative financing of the Pleasant Run Road and John McCain Road intersection improvements PC-3 Discussion of setting a date for a joint worksession with the City Council and the Planning and Zoning Commission to review and discuss the final recommendations of the Tree Preservation Study PC-4 Update on the Colleyville Center Feasibility Study -Phase I Broad Market Study and Preliminary Financia! Assessment PC-5 Presentation of the Monthly Financial Report -February 2009 PC-6 Discussion of the March 24, 2009 regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Legal -Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 - Legal - Discussion of pending litigation - Village Monticello Partners, Ltd. v. City of Colleyville Sec. 551.071 - Legal - Discussion of pending litigation - Rischon Development Corporation v. City of Colleyville Sec. 551.072 -Property - Deliberate the purchase, lease, exchange or value of real property -Mineral Rights City of Colleyville Page 1 Printed on 3/20/2009 City Council Agenda March 24, 2009 Sec. 551.087 - Economic Development - Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City RESUME REGULAR MEETING 7:30 P.M. COUNCIL CHAMBERS INVOCATION: Pastor Chris Hayes, First United Methodist Church PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-09-3076 3. ANNOUNCEMENTS AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition In recognition of Dee Barker for service on the Tarrant County Historic Preservation Commission -Mayor David Kelly In recognition of Trey Touchstone, winner of the Colleyville Fire Exit Plan contest -Mayor David Kelly and Interim Fire Chief Russell Shelley 4. CONSENT: READING AND PUBLIC HEARING -Resolution R-09-3077 4a Approval of the minutes of the regular City Council meeting of March 3, 2009 4b Approval of a bid award for a concrete loop trail at the Senior Center to JDC Construction Company in an amount not to exceed $113,000, and authorize the City Manager to execute same and any associated change orders, in an amount not to exceed $25,000 4c Approval of a construction contract for McPherson Park with Dean Electric, Inc., in an amount not to exceed $1,800,000, and authorize the City Manager to execute the same and any associated change orders, in an amount not to exceed $25,000 City of Colleyville Page 2 Printed on 3/20/2009 City Council Agenda March 24, 2009 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a 0-09-1714 Approval of a Special Use Permit (SUP) for a carport on Lot AR, Block 7 of the Windview Estates Addition located at 2325 Oak Knoll, Case ZC09-001 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a 0-09-1715 Approval of an amendment to the PUDR-Planned Unit Development Residential zoning and development requirements of the Heritage Oaks Addition located in the 5000-5200 Block of Heritage Avenue, Case ZC08-001 7. RESOLUTION(S) 7a R-09-3078 Consideration of appointments to the SH26 Advisory Committee 7b R-09-3079 Consideration of appointment to the Senior Center Advisory Committee 7c R-09-3080 Consideration of appointments to the Colleyville Trails and Sidewalk Committee 7d R-09-3081 Consideration of appointments to the Celebrate Colleyville Steering Committee 7e R-09-3082 Consideration of appointment to the Traffic Safety Advisory Committee 7f R-09-3083 Consideration of appointment to the Metroport Teen Court Advisory Board 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 9. REPORTS: Historical Preservation Committee Minutes -January 8, 2009 Sign Board of Appeals Minutes -January 13, 2009 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF MARCH 24, 2009 - Reading and Public Hearing -Resolution R-09-3084 11. ADJOURNMENT: City of Colleyville Page 3 Printed on 3/20/2009 City Council Agenda March 24, 2009 I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, March 20, 2009, by 5:00 p.m. Cynthia Singleton, TRMC, CMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 4 Printed on 3/20/2009 ,;~~ .,, ,,:., City of Colleyville City Council Minutes City Council City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, March 24, 2009 CITY COUNCIL CHAMBERS The Pre Council meeting of the Colleyville City Council was called to order by Mayor David Kelly on March 24, 2009, at 5:35 p.m. ROLL CALL: Councilmembers Carol Wollin, Tony Licata, Stan Hall, Tom Hart and Mike Taylor were present. Mayor David Kelly, City Manager Jennifer Fadden, Assistant City Manager Kelly Cooper, Police Chief Tommy Ingram, Police Lieutenant Rodney Cunningham, Interim Fire Chief Russell Shelley, Public Works Director Steve Chutchian, Senior Project Engineer Jeremy Hutt, Finance Director Terry Leake, Community Development Manager Ron Ruthven, Library Director Mary Rodne, Colleyville Center Manager Lin Przybyl, Administrative Assistant Marilyn Gilbert, Human Resources Manager Elise Welborn, Communications Manager Mona Gandy, Parks and Recreation Director Monica Walsh, Management Assistant Christine Loven, Audio Visual Technician Lawrence Gise, City Attorney Michael Kallas and City Secretary Cynthia Singleton were also present. Mayor Pro Tem Jon Ayers arrived at 5:40 p.m. PC-1 Discussion of the design analysis for the Glade Road and Pool Road Intersection by Baird, Hampton and Brown, Inc. Public Works Director Steve Chutchian stated the Capital Improvement Plan includes the design of intersection improvements at Glade Road and Pool Road and introduced Mr. Konstantine Bakintas, Civil Engineer and Mr. Gene Capps, Civil Engineer, Baird, Hampton & Brown, Inc., who presented a study to determine the optimum type of roadway improvements at the intersection. Mr. Capps presented the existing intersection conditions, existing and projected traffic counts, the proposed intersection configuration and answered questions of the City Council. Mr. Bakintas outlined the possible enhancements for pedestrian safety and answered questions of the City Council. City of Colleyville Page 1 Printed on 5/12/2009 City Council City Council Minutes March 24, 2009 Discussion ensued regarding adequate signage and crosswalk warning signals, possible artwork for the roundabout and potential future intersection improvements. Public Works Director Steve Chutchian stated a public informational meeting will be held in late April and Mr. Bakintas will present the Glade Road and Pool Road Intersection improvements. PC-2 Consideration of alternative financing of the Pleasant Run Road and John McCain Road intersection improvements Public Works Director Steve Chutchian outlined the possible funding sources for the Pleasant Run Road and John McCain Road intersection improvements. Mr. Chutchian further stated that federal funding, as part of the 2009 American Recovery and Reinvestment Act, is available and staff determined the federal funds would permit the City to design and construct an enhanced intersection improvement project and reduce the commitment of street impact fee funds to perform the project. City Council accepted the federal funding opportunity for the Pleasant Run Road and John McCain Road intersection. PC-3 Discussion of setting a date for a joint worksession with the City Council and the Planning and Zoning Commission to review and discuss the final recommendations of the Tree Preservation Study The City Council determined that the Joint City Council and Planning and Zoning Commission worksession, for the purpose of reviewing and discussing the final recommendations of the Tree Preservation Study, will be held on Thursday, May 21, 2009, at 6:00 p.m. PC-4 Update on the Colleyville Center Feasibility Study - Phase I Broad Market Study and Preliminary Financial Assessment Colleyville Center Manager Lin Przybyl introduced Colleyville Center Advisory Committee Chairman Mr. Mark Johnston and member Dr. Louis Miller. Finance Director Terry Leake presented the financial analysis of the Colleyville Center options including the cost recovery or operating loss for the expansion and renovation options, the percentage that operating revenue covers operating expense and new debt issuance and answered questions of the City Council. City of Colleyville Page 2 Printed on 5/12/2009 City Council City Council Minutes March 24, 2009 Colleyville Center Manager Lin Przybyl spoke regarding a projected timeline and cost estimates for the phased in renovation project and answered questions of the City Council. Discussion ensued regarding the timeline for renovation options, installation of the audio and visual upgrades and potential uses of the Colleyville Center. City Council requested a long term revenue forecast and presentation of all City needs and projects for consideration. Finance Director Leake reviewed the Colleyville Center options funding plan. City Manager Jennifer Fadden stated the oil, gas and mineral lease funds have been designated the Colleyville Tomorrow Fund and staff proposes to provide guidelines regarding the use of the funds and a long range financial forecast during the May 2009 budget worksession for City Council consideration. City Council determined that a long range planning worksession will provide for determining the priority of projects. Mayor Kelly expressed appreciation to Colleyville Center Advisory Committee Chairman Mark Johnston and Dr. Louis Miller for their work on the project. PC-5 Presentation of the Monthly Financial Report -February 2009 Finance Director Terry Leake presented the February 2009 Monthly Financial Report and answered questions of the City Council. PC-6 Discussion of the March 24, 2009 regular agenda items Mayor Kelly provided information regarding the board, commission and committee appointments. There being no further discussion, Mayor Kelly adjourned the Pre Council meeting at 7:12 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor David Kelly on March 24, 2009, at 7:13 p.m. City of Colleyville Page 3 Printed on 5/12/2009 City Council City Council Minutes March 24, 2009 ROLL CALL: Councilmembers Carol Wollin, Tony Licata, Stan Hall, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were present. Mayor David Kelly, City Manager Jennifer Fadden, Assistant City Manager Kelly Cooper, Police Chief Tommy Ingram, Police Lieutenant Rodney Cunningham, Interim Fire Chief Russell Shelley, Deputy Emergency Management Coordinator Andrea Renegar, Public Works Director Steve Chutchian, Senior Project Engineer Jeremy Hutt, Finance Director Terry Leake, Community Development Manager Ron Ruthven, Planner Justin Bass, Library Director Mary Rodne, Colleyville Center Manager Lin Przybyl, Administrative Assistant Marilyn Gilbert, Human Resources Manager Elise Welborn, Communications Manager Mona Gandy, Parks and Recreation Director Monica Walsh, Management Assistant Christine Loven, Audio Visual Technician Lawrence Gise, City Attorney Michael Kailas and City Secretary Cynthia Singleton were also present. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Legal -Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 - Legal - Discussion of pending litigation - Village Monticello Partners, Ltd. v. City of Colleyville Sec. 551.071 - Legal - Discussion of pending litigation - Rischon Development Corporation v. City of Colleyville Sec. 551.072 -Property -Deliberate the purchase, lease, exchange or value of real property -Mineral Rights Sec. 551.087 - Economic Development - Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City Mayor Kelly explained that the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Property, and Section 551.087, Economic Development. He further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 7:13 p.m. and reconvened at 7:39 p.m. INVOCATION: Pastor Chris Hayes, First United Methodist Church PLEDGE OF ALLEGIANCE: City Attorney Michael Kailas City of Colleyville Page 4 Printed on 5/12/2009 City Council City Council Minutes March 24, 2009 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-09-3076 This resolution was not needed. 3. ANNOUNCEMENTS AND PRESENTATIONS Councilmember Wollin invited the public to attend the Colleyville Public Library author series on Thursday, March 26, 2009 at 7:00 p.m. as author Kathleen Rodgers recounts The Final Salute, a novel, in which a fighter pilot is the main character. Mayor Kelly invited citizen to the Hoppin' Good Egg Hunt Saturday, April 4, 2009, 2:00 to 4:00 p.m. at City Park. Mayor Kelly announced April 4, 2009, is Opening Day for Colleyville Baseball season. Mayor Kelly presented a plaque to Mrs. Dee Barker for service on the Tarrant County Historic Preservation Commission and a Proclamation to Mrs. Barker for service as a City historian. Mrs. Barker expressed appreciation to the City Council and community for the recognition. Councilmember Taylor expressed appreciation to City volunteers for service to the community. Mayor Kelly recognized and presented City mementos to student Trey Touchstone, winner of the Colleyville Fire Exit Plan contest. Deputy Emergency Management Coordinator Andrea Renegar provided information regarding future exit plan contests scheduled for October and invited students to participate. 4. CONSENT: READING AND PUBLIC HEARING -Resolution R-09-3077 4a Approval of the minutes of the regular City Council meeting of March 3, 2009 4b Approval of a bid award for a concrete loop trail at the Senior Center to JDC Construction Company in an amount not to exceed $113,000, and authorize the City Manager to execute same and any associated change orders, in an amount not to exceed $25,000 City of Colleyville Page 5 Printed on 5/12/2009 City Council City Council Minutes March 24, 2009 4c Approval of a construction contract for McPherson Park with Dean Electric, Inc., in an amount not to exceed $1,800,000, and authorize the City Manager to execute the same and any associated change orders, in an amount not to exceed $25,000 Mayor Kelly read Resolution R-09-3077 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Councilmember Wollin moved to approve Resolution R-09-3077. Councilmember Hart seconded the motion. The motion carried by the following vote: Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon Ayers, Tom Hart, Mike Taylor 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a 0-09-1714 Approval of a Special Use Permit (SUP) for a carport on Lot AR, Block 7 of the Windview Estates Addition located at 2325 Oak Knoll, Case ZC09-001 Mayor Kelly read the caption of Ordinance 0-09-1714. Community Development Manager Ron Ruthven stated since the opposition within 200 feet of the property exceeds 20%, the request requires a supermajority vote by City Council for approval. Mayor Kelly opened the public hearing. There was no one present wishing to speak concerning this item. Mayor Kelly closed the public hearing. Mayor Kelly moved to approve Ordinance 0-09-1714. Councilmember Hart seconded the motion. City of Colleyville Page 6 Printed on 5/12/2009 City Council City Council Minutes March 24, 2009 The motion carried by the following vote: Aye: 6 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon Ayers, Tom Hart 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a 0-09-1715 Approval of an amendment to the PUDR-Planned Unit Development Residential zoning and development requirements of the Heritage Oaks Addition located in the 5000-5200 Block of Heritage Avenue, Case ZC08-001 Mayor Kelly read the caption of Ordinance 0-09-1715. Community Development Manager Ron Ruthven provided an overview of the request for an amendment to the PUDR -Planned Unit Development Residentia! zoning and development requirements of the Heritage Oaks Addition and stated all units will require a fire sprinkler system. Mr. Ruthven further stated the Planning and Zoning Commission recommended approval with the amendment that all streets within the development be striped with fire lane markings and staff recommended the fire lane marking requirement not be included in the proposed ordinance as fire lane markings currently exist on all public streets within the development where there is adjacent designated on-street parking. Mayor Kelly opened the public hearing. Mr. Curtis Young, 8003 Jefferson provided information regarding the development trends and density. Circle, representing the applicant, history of the development, current There were no others present wishing to speak concerning this item. Mayor Kelly closed the public hearing. Discussion ensued regarding housing trends, fire lanes and traffic flow. City Council requested the requirement for the fire lane be removed from the proposed ordinance. 7. RESOLUTION(S) 7a R-09-3078 Consideration of appointments to the SH26 Advisory Committee Mayor Kelly read Resolution R-09-3078 in its entirety. City of Colleyville Page 7 Printed on 5/12/2009 City Council City Council Minutes March 24, 2009 Mayor Kelly opened the public hearing. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Mayor Kelly opened the floor for nominations to the SH26 Advisory Committee. Councilmember Hall nominated Dr. John Vinings and Mr. E. Colby Walton. There were no other nominations. Councilmember Hall moved to approve Resolution R-09-3078 appointing Dr. John Vinings and Mr. E. Colby Walton to the SH26 Advisory Committee. Councilmember Taylor seconded the motion. The motion carried by the following vote: Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon Ayers, Tom Hart, Mike Taylor 7b R-09-3079 Consideration of appointment to the Senior Center Advisory Committee Mayor Kelly read Resolution R-09-3079 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Mayor Kelly opened the floor for nominations to the Senior Center Advisory Committee. Councilmember Wollin nominated Ms. Susan Thomason. There were no other nominations. Councilmember Wollin moved to approve Resolution R-09-3079 appointing Ms. Susan Thomason to the Senior Center Advisory Committee. Councilmember Hall seconded the motion. City of Colleyville Page 8 Printed on 5/12/2009 City Council City Council Minutes March 24, 2009 The motion carried by the following vote: Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon Ayers, Tom Hart, Mike Taylor 7c R-09-3080 Consideration of appointments to the Colleyville Trails and Sidewalk Committee Mayor Kelly read Resolution R-09-3080 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Mayor Kelly opened the floor for nominations to the Colleyville Trails and Sidewalks Committee. There were no other nominations. Councilmember Licata nominated Mr. Frank Zarsk and Mr. Rick Geisler. There were no other nominations. Councilmember Licata moved to approve Resolution R-09-3080 appointing Mr. Frank Zarsk and Mr. Rick Geisler to the Colleyville Trails and Sidewalks Committee. Councilmember Hall seconded the motion. The motion carried by the following vote: Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon Ayers, Tom Hart, Mike Taylor 7d R-09-3081 Consideration of appointments to the Celebrate Colleyville Steering Committee Mayor Kelly read Resolution R-09-3081 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. ~"'' Mayor Kelly opened the floor for nominations to the Celebrate Colleyville Steering Committee. City of Colleyville Page 9 Printed on 5/1 Z/2009 City Council City Council Minutes March 24, 2009 Councilmember Wollin nominated Ms. Judy Myre, Mr. Michael Copp and Ms. Becky Cast to the Celebrate Colleyville Steering Committee. There were no other nominations. Councilmember Wollin moved to approve Resolution R-09-3081 appointing Ms. Judy Myre, Mr. Michael Copp and Ms. Becky Cast to the Celebrate Colleyville Steering Committee with a term ending 2010. Councilmember Hart seconded the motion. City Council requested staff advertise the remaining vacancy, which has an unexpired term of December 2009. The motion carried by the following vote: Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon Ayers, Tom Hart, Mike Taylor 7e R-09-3082 Consideration of appointment to the Traffic Safety Advisory Committee Mayor Kelly read Resolution R-09-3082 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Mayor Kelly opened the floor for nominations to the Traffic Safety Advisory Committee. Councilmember Hall nominated Mr. Carel Tornes to the Traffic Safety Advisory Committee. There were no other nominations. Councilmember Hall moved to approve Resolution R-09-3082 appointing Mr. Carel Tornes to the Traffic Safety Committee. Mayor Kelly seconded the motion. The motion carried by the following vote: Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon Ayers, Tom Hart, Mike Taylor City of Colleyville Page 10 Printed on 5/1Z/2009 City Council City Council Minutes March 24, 2009 7f R-09-3083 Consideration of appointment to the Metroport Teen Court Advisory Board Mayor Kelly read Resolution R-09-3083 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Mayor Kelly opened the floor for nominations to the Metroport Teen Court Advisory Board. Councilmember Wollin nominated Ms. Yvonne Gilliam. There were no other nominations. Councilmember Wollin moved to approve Resolution R-09-3083 appointing Ms. Yvonne Gilliam to the Metroport Teen Court Advisory Board. Mayor Kelly seconded the motion. The motion carried by the following vote: Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon Ayers, Tom Hart, Mike Taylor 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There was no one present wishing to speak concerning this item. 9. REPORTS: Historical Preservation Committee Minutes -January 8, 2009 Sign Board of Appeals Minutes -January 13, 2009 There was no discussion of this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF MARCH 24, 2009 - Reading and Public Hearing -Resolution R-09-3084 This resolution was not needed. City of Colleyville Page 11 Printed on 5/12/2009 City Council 11. ADJOURNMENT: There being no further business before the City Council, Councilmember Hall moved to adjourn. Councilmember Licata seconded the motion. The motion carried by the following vote: Aye: 7 - David Kelly, Carol Wollin, Tony Licata, Stan Hall, Jon Ayers, Tom Hart, Mike Taylor Mayor Kelly adjourned the meeting at 8:16 p.m. APPROVED BY A VOTE OF ___~~ AYES, © NAYS AND D ABSTENTIONS ON THIS THE ~' DAY OF 2009. C ~~•, Minutes take and pre by' C this S leton, TRMC, CMC City Secretary City Council Minutes March 24, 2009 City of Colleyville Page 12 Printed on 5/12/2009