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Home My WebLink AboutColleyville Trails and Sidewalks Committee-Agenda Packets-4/28/2009V~`J V/V/\ / T V Texas PUBLIC NOTICE COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE AGENDA Monday, April 28, 2009 4:00 P.M. COLLEYVILLE CITY HALL EXECUTIVE CONFERENCE ROOM 100 MAIN STREET 3RD FLOOR The agenda for this meeting will be as follows: 1. Call to Order 2. Approval of Meeting Minutes for February 16, 2009 3. Update of the 2009 Sidewalk Improvement Project 4. Discussion of the Supplemental Sidewalk Map Wavier Request 5. Citizen Comments 6. Adjournment I certify that this notice was posted on the City Hall Bulletin Board on Wednesday, Apri124, 2009, by 5:00 pm. ~• Kathy E. oore Engineering Assistant Colleyville Trails and Sidewalks Committee Agenda -April 28, 2009 G~~Y o/ Texas COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE MEETING MINUTES -February 16, 2009 CALL TO ORDER ROLL CALL APPROVAL OF MINUTES The meeting was called to order at 4:06 p.m. Present: Odilon Alvarado, Gail Manion, Judy Atwood and Debby Abitz Staff Present: Steve Chutchian, Jeremy Hutt, Kathy Moore Gail Manion requested that an addition to Agenda Item 1 be added to the existing minutes of November 11, 2008, stating that the Committee requested verbiage be added to the Land Development Code in reference to a distance requirement for placement of sidewalks. Judy Atwood moved to approve the minutes from the November 11, 2008 meeting as amended and the February 10, 2009 meeting with no changes. Odilon Alvarado seconded the motion. The vote was unanimous. AGENDA ITEMS 1. Election of a New Chairperson Steve Chutchian opened the meeting with regard to the election of a new chairperson. He gave a brief description of the responsibilities that go along with the position. Gail Manion stated that she would be willing to be the chairperson again if no one else wanted to do it, but she would like to see someone else take over the position. Odilon Alvarado volunteered to chair the Committee for the upcoming year. Gail Manion motioned for his election as chairperson and Judy Atwood seconded the motion. The vote was unanimous. 2. Update of the Proposed Pleasant Run Trail Improvements Jeremy Hutt gave a brief update on the Pleasant Run Trail Improvement Project, which is being funded out of CEDC funds. He informed the Committee that the project was moving along with a scheduled completion date of March 2009. There was discussion concerning additional monies that would be available in FY2010 to extend the trail from Bogart Drive south to the Village along the east side of the road. Colleyville Trails and Sidewalks Committee Meeting Minutes -February 16, 2009 3. Discussion of the Proposed 2009 Sidewalk Improvement Project Jeremy Hutt gave a quick review of the current Sidewalk CIP Five-Year Plan, reminding the Committee that if they decide to request changes to the Five-Year Plan it will have to go before Council. He provided the Committee with current cost estimates for Colleyville Terrace, the extension of Beverly Drive, and the original projects slated for the 2009 budget year. Discussions continued concerning the project selection and the cost restraints. Steve Chutchian updated the Committee with an FYI concerning a question Gail Manion had about escrowed monies for Alianne Estates. He stated that Alianne Estates did escrow funds for sidewalks, but all their escrowed money was used to fund the reconstruction of Shelton Drive last year, along with perimeter street fees. In addition, he stated that staff reviewed all the funds that have been escrowed for sidewalks and there was nothing else escrowed along Shelton Drive. We did however find one property along Beverly Drive for around $3000. This escrow may be able to be used once Council makes a decision on the use of those unallocated escrowed funds: Jeremy Hutt returned the Committees attention back to the. cost estimates and they reviewed each estimate individually with extensive discussion on each of the possible projects. Judy Atwood suggested that since Tinker Road is connected to the Pleasant Run Trail we should move that project to 2011 to match the estimated construction of the trail. Discussion continued with the Committee's priority list being Colleyville Terrace as the number one priority; Shelton Road/Hunter Lane extension as number two; Alianne Estates/Shelton Road as number three; and any funds left over are to be bid as an added alternate to extend Beverly Drive as far as possible. Steve Chutchian suggested that we combine priority number two and three as one project and the Committee agreed. All the other projects will be moved down one year, taking the Sidewalk CIP priority list to 2013. Judy Atwood made a motion to revise the Sidewalk CIP priority list for FY2009 with -the aforementioned priorities and to present to Council for their approval. Gail Manion seconded the motion. The vote was unanimous. Debby Abitz questioned when the revisions on the bids would be available. Steve Chutchian stated that we would probably go out for bids in the first part of May, so we would not have an actual construction cost at the next scheduled meeting. She also questioned any additional work that could possible be done if Council approved the use of the unallocated sidewalk escrows. Steve Chutchian stated if there is additional escrowed money freed up by Council, we will bid any additional work as a separate project. Gail Manion requested staff to mail the Committee members information on any additional funding as soon as it becomes available; with the zones in which it can be used and the amounts that Council has released. Steve Chutchian agreed. Gail Manion also stated that she would like the Sidewalk Committee to meet with the Planning & Zoning Commission to explain their process in establishing the Supplemental Sidewalk Map; she thought this would give them some insight and help them become familiar with the workings of the Map. Jeremy Hutt thought that Colleyville Trails and Sidewalks Committee Meeting Minutes -February 16, 2009 something could be scheduled with the Planning and Zoning Commission. STAFF REPORTS The committee agreed to meet on Tuesday, April 28, 2009 at 4:00 p.m. CITIZEN COMMENTS There were no Citizen comments. ADJOURNMENT The meeting adjourned at 5:27 p.m. Respectfully Submitted, Kathy E. Moore Administrative Assistant Approved on: April 28, 2009 Colleyville Trails and Sidewalks Committee Meeting Minutes -February 16, 2009 ~.Y ' o/ City of Colleyville 100 Main Street Colleyville, Texas 76034 ~~~~~ Agenda Briefing 817.503.1000 www.colleyville.com File Number: File Type: Resolution Status: Approved Version: 1 Requester: Engineering Department Agenda Date: 03/03/2009 Agenda No.: 4d Controlling Body: City Council Final Action: 03/03/2009 File Name: Approval of the Colleyville Trails and Sidewalks Committee recommendations for the Fiscal Year 2008-2009 (FY 2008-09) sidewalk construction Attachments: 4d Briefing.pdf 2009 Sidewalk CIP Updated History of Legislative File Version: Date: Acting Body: Action Text: 03/03/2009 City Council Title Approval of the Colleyville Trails and Sidewalks Committee recommendations for the Fiscal Year 2008-2009 (FY 2008-09) sidewalk construction Explanation Reading and Public Hearing The Trails, Pathways and Sidewalks Five Year Capital Improvement Program (CIP) provides an annual schedule for sidewalk funding and construction. Due to approved schedule revisions in January 2008, which allowed the Colleyville Trails and Sidewalks Committee to focus on providing sidewalk improvements in the vicinity of the new elementary school on Pleasant Run Road, the committee has again reviewed the schedule and voted to recommend changes to the current FY 2008-09 schedule of sidewalk improvement projects. The following proposed improvements, which were scheduled for Fiscal Year 2009-2010 (FY 2009-10), be moved to the current FY 2008-09 schedule to allow the continuation of improvements in the vicinity of the new elementary school on Pleasant Run Road: • Colleyville Terrace (north side) from Pleasant Run Road to approximately 750 feet west • Shelton Drive (north side) starting approximately 285 feet west at Pleasant Run Road to approximately 1,200 feet • Beverly Drive (south side) from Leta Lane to Bransford Road The above list of proposed sidewalk improvements may exceed the budgeted amount of $50,000.00 allotted for FY 2008-09. Therefore, staff will list Beverly Drive from Leta Lane to Bransford Road (south side) as an added alternate for bidding purposes, as noted in the attached 2009 Sidewalk CIP Update. City of Colleyville Page 1 Printed on 4/7/2009 Agenda Briefing Continued If City Council approves the proposed recommendations, the following projects, which were scheduled for this fiscal year (FY 2008-09) will be moved to the FY 2009-10 schedule. Glade Road at Behrens Court Glade Road at the intersection of Stafford Drive and Bluebonnet Drive Glade Road, Duke Tract at Riverwalk Drive The Committee also determined that sidewalk improvements established for subsequent fiscal years should be re-evaluated and that additional revisions to the CIP may be recommended to City Council for consideration in the future. Financial Impact It has been determined that funds are budgeted for sidewalk construction, in the amount of $50,000.00, from the Engineering operating budget. Recommendation Approval City of Colleyville Page 2 Printed on 4/7/2009 2009 Sidewalk CIP Updated Yea TraiUSidewafk Se merit Descri tion Pro'ect Cost 9 Colleyville Terrace from Pleasan This is a 4' sidewalk on the This project is approximately 750 $18 000 200 r? ~.' - , Run Road to South Drive north side of Colleyville Terrace linear feet , ~ '` ''`'~~ ~~:'~,.,'" Shelton Road from Pleasant Run This is a 4' sidewalk on the This ro ect is a roximatel P 1 Pp Y $31 000 2009: ~~ ~ Road to Theresa Lane north side of Shelton Road 1200 linear feet , ' Beverly Drive from Leta Lane to This is a 4' sidewalk on the This project is approximately 950 $36 000" ~~~ Bransford Road south side of Beverly Drive linear feet , ~:~^`-~~ This is a 5' wide sidewalk on the This project is approximately 478 <.~ ;~~ Glade Road at Behren's Court south side of Glade Road linear feet and will require 000 $ 20 '?~~~' Sidewalk between Behren's Road and easement or right-of--way , i~ r ~ r+„ ., Behren's Court acquisition ''=''~~w=~" ~ Glade Road at Stafford - This project is approximately 200 r~~ 6 - Bluebonnet Intersection This is a 5' wide sidewalk linear feet $ 7,500 Crosswalk This project is approximately 275 Glade Road -Duke tract at This is a 5' wide sidewalk on the linear feet from Riverwalk D $ 4,500 Riverwalk Drive south side of Glade Road intersection to the east This project is approximately 275 Glade Road (Hubbard Tract) This is a 5' wide sidewalk linear feet $ 10,000 f~ This project extends from Bedford - Glade Road at Bedford Road This is a 5' wide sidewalk Road to the entrance to the Albertson's shopping center $ 20,000 This is a 5' wide sidewalk, This project will connect Hardage Cut-through approximately 1,100 linear feet Ponderosa with Cooks Lane $ 87,490 Tinker Road from Emerald Drive * This is a 4' sidewalk on the North Side of Tinker from This project is approximately 610 f $ 19,500 to Pleasant Run (North side) Emerald Drive to Pleasant Run. linear eet. Glade Road at Bluebonnet (Bone This is a 5' wide sidewalk This project is approximately 38 Est. roe linear feet $ 22,000 No Projects assigned at this time $ - * Bid as an added alternate only 4,.~r. City of Colleyville Meeting Agenda ~~ Planning and Zoning Commission City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, April 13, 2009 6:15 PM City Council Chambers 6:15 P.M.- PRE-COMMISSION WORKSHOP EXECUTIVE CONFERENCE ROOM, THIRD FLOOR LEGAL BRIEFING BY CITY ATTORNEY REGARDING PLANNING, ZONING, PLATTING, AND LAND USE REVIEW OF REGULAR AGENDA ITEMS DISCUSSION OF PREVIOUS MEETING MINUTES 7:00 P.M. REGULAR MEETING 1. CALL TO ORDER 2. ROLL CALL 3. INVOCATION Commissioner Clardy 4. PLEDGE OF ALLEGIANCE 5. APPROVAL OF MINUTES March 23, 2009 6. CITIZEN COMMENTS REGARDING ITEMS NOT ON THE AGENDA 7. REGULAR AGENDA ITEMS 7a Reconsideration of a request for a waiver of the construction or escrow of funds for sidewalks on Lot 1, Block 1 of the Janice Estates Addition located at 1708 Oak Knoll Dr., Case GC09-003 7b Approval of a final plat on Lot 1, Block 1 of the Burbank Addition being 2.6 acres for Lots 1-5, Block 1 of the Black Drive Subdivision, Case PC09-005 City of Colleyville pays ~ Printed on 4/6/2009 Planning and Zoning Commission Meeting Agenda April 13, 2009 7c Approval of a request for a waiver of the construction or escrow of funds for sidewalks on Lot 4, Block 3 of the Fairway Addition located at 6606 Herbert Rd., Case GC09-004 7d Approval of a request for a waiver of the construction or escrow of funds for sidewalks on Lot 1, Block E of the Old Grove Addition located at 7109 John McCain Rd., Case GC09-005 8. ADJOURNMENT 1 hereby certify the above agenda was posted on the bulletin boards at City Hall on Thursday, Apri19, 2009 by 5:00 p.m. Amy Shelley, Planning and Zoning Assistant City of Colleyville Page 2 Printed on 4/6/2009