HomeMy WebLinkAboutOrdinances (O-89-719)-06/20/1989
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ORDINANCE 0-89-719
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AN ORDINANCE ESTABLISHING A PARKS AND RECREATION ADVISORY BOARD;
4 ESTABLISHING THE TERMS OF MEMBERS; DEFINING THE DUTIES AND
RESPONSIBILITIES; APPROVING THE BY-LAWS.
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I WHEREAS, the City Council deems it is in the best interest
of the City to establish a Parks and Recreation Advisory
III Board,
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Ii NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
. i OF COLLEYVILLE, TEXAS, AS FOLLOWS:
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There shall be established a Parks and Recreation
Advisory Board which shall consist of eight citizens
of the City of Colleyville. Members of the Board
shall be appointed by the Council for a term of two
years. Four (4) members of the Parks and Recreation
Board shall be appointed each odd numbered year and
four (4) members shall be appointed each even numbered
year. The Board shall elect a Chairman for its
membership and shall meet not less than once a month.
The Chairman of the Board shall be a non-voting member
except in the case of a tie. Vacancies shall be filled
by the Council for the remainder of the term. A quorum
shall consist of five (5) members. Members of the
Board may be removed by a majority of the Council
after public hearing and for cause set forth in writing.
The Board shall keep minutes of its proceedings which
shall be of public record. The Board shall serve
without compensation.
Duties and Responsibilities:
a. Act in an advisory capacity to the City Council
and the Parks and Recreation Coordinator in all
ma tters, including finances, pertaining to Parks
and Recreation and coordinate with other
governmental agencies, civic groups and all
citizens of Colleyville in advancement of sound
Parks and Recreation planning and programming.
b.
and
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Adopt a set of bylaws and establish policies
procedures for the proper administration
the Parks and Recreation Board and programs
the City.
c. Recommend policies
to the City Council.
recreation
services
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II Ordinance 0-89-719
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d. Recommend any and all usage of the "Park
Fund" to City Council.
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e. Recommend the adoption of
recreational areas, facilities,
their financial support.
standards
programs
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f. Have periodic inventories made of existing
services and survey of services needed and
interpret the needs of the public to the City
Council and to the Parks and Recreation
Coordinator.
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g. Recommend for acquisition by the City Council
certain lands and buildings deemed necessary
for the use of the City Parks and Recreation
programs.
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the
and
improvement
Recreation
h. Submit recommendation for
and expansion of the Parks
facilities, equipment and programs.
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i. The Parks and Recreation Board has the right
to establish standing committees and other such
committees as from time to time may be deemed
necessary.
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That the By-Laws submitted by Parks
Advisory Board are hereby approved.
and
Recreation
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AND IT IS SO ORDERED.
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reading and I1u)11ic hearing being conducted on
day of ~ ' 1989.
reading and pub~ hearing being conducted on the
day of ~~, 1989.
reading and ~.lic hearing being conducted on
day of ~ ___ , 1989.
CITY OF COLLEYVILLE
the
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Cliris Hawkins
Mayor
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The thilXl
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ATTEST:
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Vada Johnso
City Secretary
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Ross T. Foster
City Attorney
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LEGALITY:
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u- ~)y- 7/7
BY-LAWS
CITY OF COLLEYVILLE
PARKS AND RECREATION BOARD
STANDARD OPERATING PROCEDURES
I. ORGANIZATION AND OFFICERS
1. ORGANIZATION
The Parks and Recreation Board shall consist of 8 regular members
and shall be organi zed and shall exerci se such powers as prescri bed
by the Ordinance of the City. The members shall be residents of
the City and shall be appointed by City Council for a period of two
(2) years per appointment.
2. OFFICERS
A Chairman, Vice-chairman and Secretary shall be elected annually
from among the Board's membership at the first meeting in January
and at such other times as these offices may become vacant. The
office of the Chairman will be a non-voting position, except in case
of a tie.
3. DUTIES
A. The Board shall advise the City Council on those matters falling
within its charged responsibilities in a manner reflecting concern
for the overall Park development and environment of the City
as a setting for human activities.
B. The Chairman, or in his absence the Vice-Chairman, shall preside
at all meetings, shall decide all points of order or procedure.
All letters of transmittal from the Board to the City Council
shall be over the signature of the Chairman.
C.
The Secretary will record the minutes of each meeting.
prepare a copy of the minutes of each meeting and give a
of them to the Parks and Recreation Coordinator within 10
of said meeting.
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copy
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D. Establish standing committees and other such committees as from
time to time may be deemed necessary.
I I. MEETI NGS
I. PROCEDURES
Robert Rules of Order shall govern the procedure for Parks and
Recreation Board Meetings.
2. QUORUM
A quorum shall consist of five (5) members.
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3. AGENDA
An agenda shall be prepared by the City Staff for each meeting of
the Park and Recreation Board. There shall be attached to each agenda
a report of matters pending further action by the Board. A copy
of the agenda shall be posted in the City Hallas requi red by 1 aw
for a period of three full calendar days not counting the day of
the meeting or the day of posting.
4. REGULAR MEETINGS
Regular meetings shall be held on the first Thursday of the month
in the Council Chambers of the City Hall, unless otherwise determined
by the Board.
5. SPECIAL MEETINGS
Special meetings for any purpose may be held: 1. On the call of
the Chairman, or 2. On request of two or more members and by giving
written notice to all members deposited in the mail at least 48 hours
before the meeting, or 3. As may be scheduled by a majority of the
Board at any previous meeting. The time and place of the special
meeting shall be determined by the convening authority.
6. PUBLIC MEETINGS
All meetings shall be held in full compliance with the provlslon
of state law, ordinances of the City and these rules of procedure.
Any party in interest may appear in his own behalf or be represented
by counselor agent. The Chairman holds the right to set a time
limit for public presentation.
7. ATTENDANCE
In the event any member of the Board is absent three consecutive
meeti ngs a 1 etter may be submitted to the Mayor and Ci ty Council
as determined by the Board requesting dismissal and replacement of
said member.
8. MINUTES
The approved minutes from each meeting will be filed with the Parks
and Recreation Coordinator with a copy retained by the Parks and
Recreation Board Secretary.
III. HEARINGS AND DECISIONS
I. ORDER OF BUSINESS
The chairman shall call the Board to order, and the members present
and absent shall be recorded. The minutes of any preceding meeting
shall be submitted for approval. The public shall be advised of
the procedures to be followed in the meeting. The Secretary shall
publicly advise the Board of any communications received pertaining
to any matter before the Board.
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The Board shall then hear and act upon those proposals scheduled
for consideration of public hearing together with such other matter
of business and report as the Board or Secretary finds to require
Board considerations.
2. MOTIONS
A. A motion may be made by any member other than the presiding
offi cer.
B. A motion to approve any matter before the Board or to recommend
approval of any request requiring council action shall require
a simple majority of the voting members. When fewer than all
the members are present for the voting and when all motions to
recommend on a given application fail to carry by one vote,
consideration of the application shall be continued to the next
regular meeting upon motion carried by a majority of those present.
Provided further that no request or application shall be continued
under this rule beyond the next regular meeting; failure of the
Board to secure a majority of concurring votes to approve or
recommend approval at said next regular meeting shall be recorded
in the minutes as a denial of the proposal under this rule.
3. DISQUALIFICATION FROM VOTING
A. A member shall disqualify oneself from voting whenever one finds
that one has a personal or monetary interest in the property
under appeal, or one will be directly affected by the decision
of the Board.
B. A member may disqualify oneself from voting whenever any applicant,
or ones agent, has sought to infl uence the vote of the member
on ones application, other than in the public hearing.
IV. AMENDMENTS
1. Proposed amendments to these by-l aws must be approved by a quorum
vote.
2. All members of the Board must be notified two weeks prior the meeting
for amendment vote.
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