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Home My WebLink AboutColleyville Trails and Sidewalks Committee-Agenda Packets-2/16/2009...•~ ~, ,~-~. ~~ a Texas PUBLIC NOTICE COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE AGENDA Monday, February 16, 2009 4:00 P.M. COLLEYVILLE CITY HALL EXECUTIVE CONFERENCE ROOM 100 MAIN STREET 3RD FLOOR The agenda for this meeting will be as follows: 1. Call to Order 2. Approval of Meeting Minutes for November 11, 2008 and February 10, 2009 3. Election of a New Chairperson 4. Update of the Proposed Pleasant Run Trail Improvements 5. Discussion of the Proposed 2009 Sidewalk Improvement Project 6. Citizen Comments 7. Adjournment I certify that this notice was posted on the City Hall Bulletin Board on Wednesday, February 11, 2009, by 5:00 Prr-• G~~ ~• ~~G~6Z2-~ Kathy E. Moore Engineering Assistant Colleyville Trails and Sidewalks Committee Agenda -February 16, 2009 Clty o/ Texas COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE MEETING MINUTES -November 11, 2008 CALL TO ORDER ROLL CALL APPROVAL OF MINUTES The meeting was called to order at 4:10 p.m. Present: David Klenzendorf, Gail Manion, Odilon Alvarado, Jack Olsen, Judy Atwood Staff Present: Steve Chutchian, Jeremy Hutt, Ron Ruthven, Kathy Moore Judy Atwood requested a change to the wording in the first paragraph. Odilon Alvarado moved to approve the minutes from the August 18, 2008 meeting with the requested change to the first paragraph to now read "he wants to insure that the Committee is being consistent". Jack Olsen seconded the motion. The vote was unanimous. AGENDA ITEMS 1. Staff Update Regarding the Adoption of a Supplemental Sidewalk System Map Steve Chutchian gave the Committee a brief update on the Supplemental Sidewalk System Map stating that at the previous Pre-Council meeting David Klenzendorf, Gail Manion and Judy Atwood presented the map to Council. There was a short discussion with a few questions for the Committee, but over-all the Council was pleased with the map and they endorsed it. Council directed staff to prepare this item for approval at the next Council meeting on December 2, 2008. Steve moved on to the issue of the variance/wavier process, in which he invited Ron Ruthven, Interim Community Development Director to join in on the meeting and to help the Committee understand the process. The Land Development Code now has a provision for waivers, which is now very general, however Ron has put together some changes to help this process work more effectively. Council does not wish to review these waivers at this time; therefore staff feels that the ideal place for waiver reviews would be with the Planning and Zoning Commission. They meet every two weeks and are much more aware of development issues within the City. Staff feels that the Planning and Zoning Commission will be supportive of the recommendations that the Committee has assigned to the Supplemental Sidewalk . System Map. Staff is proposing that once a waiver has been turned down by the Planning and Zoning Commission that would be the final decision. Colleyville Trails and Sidewalks Committee Meeting Minutes -November 11, 2008 Ron Ruthven passed out a draft of the proposed changes to the Land Development Code in regard to sidewalk construction and the Supplemental Sidewalk System Map. He would like to incorporate this draft with other upcoming changes to the Land Development Code. There was a lengthy discussion on the proposed changes to the Land Development Code in reference to the various requirements and the waiver process. The Committee would like to receive copies of all wavier requests in advance of their scheduled agenda date with the Planning and Zoning Commission; this would give the Committee an opportunity to give their input to the Planning and Zoning Commission and also to better understand which areas are causing problems. Ron Ruthven stated that these proposed changes, along with many others will go to the Planning and Zoning Commission on December 22, 2008, and then on to Council. Judy Atwood asked about adding verbiage to the Land Development Code in regard to the way the cost is determined and what is included when escrowing funds in lieu of building sidewalks. The Committee wants the escrowed amount to reflect the cost of the sidewalk and any additional expenses associated with the sidewalk placement. Steve Chutchian and Ron Ruthven agreed that this wouldn't be a problem. Ron Ruthven added that when someone applies for a waiver there will also be an application fee to accommodate staffs time. 2. Update of the Proposed Pleasant Run Trail Improvements Jeremy Hutt gave a brief update on the Pleasant Run Trail Improvement Project; he noted a change to the timeline due to the Holiday schedule, but he plans to drop the construction schedule to seventy-five days and that will make up most of the time. Gail Manion questioned how long the sidewalk may be out of use; Jeremy Hutt stated that it will be approximately three or four days. 3. Discussion of the Proposed 2009 Sidewalk Improvement Project Jeremy Hutt reviewed the Sidewalk CIP Five-Year Plan with the Committee. He informed the Committee that they will need to look at the projects slated for 2009 and decide if we are going to stay with those projects or request changes to the Five-Year Plan. In addition, he reminded the Committee that if changes are made they will have to go before Council for approval. Discussions continued concerning the projects listed for 2009, and Jeremy Hutt noted that Tinker Road from Emerald Drive to Pleasant Run Road from 2008 was not completed last fiscal year due to financial restraints. The discussion continued concerning the Colleyville Terrace area; the City received several emails requesting sidewalks in that area. Jeremy will do a cost estimate for Colleyville Terrace from South Drive to Pleasant Run Road on the North side. In addition, Gail Manion requested that we look at extending Beverly Drive from Leta Lane to Bransford Road. Steve Chutchian agreed to have the cost estimates updated by the next scheduled meeting, so the Committee can set their priorities. Gail Manion asked if there were any updates on developments that would affect any of the projects on the Sidewalk CIP Five-Year Plan. Steve Chutchian said there was one Colleyville Trails and Sidewalks Committee Meeting Minutes -November 11, 2008 development close to Garry Lynn Drive and Glade Road, on the South side that is in the works. Jeremy Hutt stated that the project is on a holding pattern right now, it may be a while before it gets started. If this project goes in they will be required to put sidewalks on Glade Road from Riverwalk Drive to the Duke Tract. STAFF REPORTS The committee agreed to have their quarterly meeting on Tuesday, February 10, 2009 at 4:00 p.m. CITIZEN COMMENTS There were no Citizen comments. ADJOURNMENT The meeting adjourned at 5:43 p.m. ~~ Re pecttu y Submitted, Kathy E. Moore Administrative Assistant Approved on: February 10, 2009 Colleyville Trails and Sidewalks Committee Meeting Minutes -November 11, 2008 G~~Y o/ ~~ ~'exas COLLEYVILLE TRAILS AND SIDEWALKS COMMITTEE MEETING MINUTES -February 10, 2009 CALL TO ORDER ROLL CALL The meeting was not called to order. Present: Odilon Alvarado, Judy Atwood, Debby Abitz Staff Present: Steve Chutchian, Jeremy Hutt, Kathy Moore AGENDA ITEMS The meeting was cancelled due to lack of quorum. Respectfully Submitted, Kathy E~oore Administrative Assistant Approved on: February 16, 2009 Colleyville Trails and Sidewalks Committee Meeting Minutes -February 10, 2009 City of Colleyville -Colleyville Trails and Sidewalks Committee Page 1 of 2 search... VACANT TERM: Ending December 2010 VACANT TERM: Ending December 2010 Debby Abitz 1711 Tyler Street Colleyville, TX 76034 H: 817.996.0059 TERM: December 2008 - 2010 Odilon Alvarado 4004 Springhollow Street Colleyville, TX 76034 H: 817.685.7145 W: 817.336.1189 F: 817.877.5665 oaivarado@pol.net TERM: December 2008 - 2010 Judy Atwood 2209 Norwalk Drive Colleyville, TX 76034 H: 817.858.9531 atwoodj@swbell.net TERM: December 2007 - 2009 Gail Manion 3003 Meadowview Court Colleyville, TX 76034 H: 817.571.0250 TERM: December 2007 - 2009 Bahjat McElroy 4925 Lakewood Colleyville, TX 76034 H: 817.577.9320 bahjat@newsynergyhomes.com TERM: December 2007 - 2009 Wednesday, February 11, 2009 CE?~~~1~'V1~~8 f"~Of('42 City Secretary City Secretary Home Boards, Commissions & Committees Contacts Public Documents City Council Meeting Calendar City Council & Public Meetings Mayor & Council Members Quick Links About Colleyville Citizen Requests & Comments City Guide & FAQs City Council City Departments City Projects Colleyville Annual Report Commuter Rail Citizen Committee Court Fines &. Fees Employment Opportunities Environmental Programs Event Venues Gas Weli Drilling Information Neighborhood Partnerships New Water Service Online Bill Payment Online GIS Mapping Public Documents Public Meetings: Council, Boards, Commissions, Committees Utilities & Services Volunteer Opportunities Webcasts Workforce Development Program Site Map http://www.colleyville.com/content/view/431/36/ 2/11/2009 Colleyville Trails and Sidewalks Committee 2008 Sidewalk CIP Updated Yea Trail/Sidewalk Se ment Descri tion Pro'ect Cost This is a 5' sidewalk on the Beverly Drive from Pleasant Run South side of Beverly Drive This project is approximately 550 $ 21 500 Road to Leta Lane from Pleasant Run Road going linear feet. , west. This is a 5' sidewalk on the Shelton Drive South side of Shelton Drive This project is approximately 285 $ 25,000 starting at Pleasant Run Road linear feet. going West. ` This is a 5' sidewalk on the This project is approximately 200 ~ Brown Trail South side of Brown Trail east linear feet $ 2,000 to the Walgreens property. This is a 5' sidewalk on f' Ki d Addi i Kingswood Lane on the South This project is approximately 70 $ 1 500 ngswoo t on side from Riverwfk drive going linear feet , East. Tinker Road from Emerald Drive This is a 4' sidewalk on the f Sid f Ti k N This project is approximately 610 $ 19 500 to Pleasant Run (North side) rom n er orth e o linear feet. , Emerald Drive to Pleasant Run. This is a 5' wide sidewalk on the This project is approximately 478 Glade Road at Behren's Court south side of Glade Road linear feet and will require $ 20,000 Sidewalk between Behren's Road and easement or right-of--way Behren's Court acquisition Glade Road at Stafford - This project is approximately 200 Bluebonnet Intersection This is a 5' wide sidewalk linear feet $ 7,500 Crosswalk This project is approximately 275 Glade Road -Duke tract at This is a 5' wide sidewalk on the linear feet from Riverwalk Dr $ 4,500 Riverwalk Drive south side of Glade Road intersection to the east ' This project is approximately 275 Glade Road (Hubbard Tract) This is a 5 wide sidewalk linear feet $ 10,000 This project extends from Bedford Glade Road at Bedford Road This is a 5' wide sidewalk Road to the entrance to the Albertson's shopping center $ 20,000 This is a 5' wide sidewalk, This project will connect Hardage Cut-through approximately 1,100 linear feet Ponderosa with Cooks Lane ~ 37,490 Glade Road at Bluebonnet (Bone This is a 5' wide sidewalk This project is approximately 380 Est. roe linear feet $ 22,000 No Projects assigned at this time $ - * Bid as an added alternate only Tinker Road -Emerald Drive to Pleasant Run (North Side) Length = 600' Item Quantity Unit Price Total 5' Sidewalk 3,000 SF - - Misc Drainage 1 LS - - Misc Landscaping 1 LS - - Misc Utility Adjustments 1 LS - - Actual Bid Cost $22,000 Contingency (15%) $3,300 $25,300 Total Cost $26,000 Glade Road - Behrens Road to Behrens Court (South Side) Length = 475 Item Quantity Unit Price Total 5' Sidewalk 2,375 SF $4 $9,500 Drive Approaches 3 EA $2,000 $6,000 Drainage System 450 LF $30 $13,500 Junction Box 3 EA $1,000 $3,000 Tree Removal 1 LS $2,500 $2,500 Misc Landscaping 1 LS $500 $500 Misc Utility Adjustments 1 LS $500 $500 $35,500 Contingency (15%) $5,325 $40,825 Total Cost $41,000 Glade Road -Stafford to Bluebonnet (South Side) Length = 200' Item Quantity Unit Price Total 5' Sidewalk 1,000 SF $4 $4,000 Drive Approaches 2 EA $2,000 $4,000 Tree 1 LS $500 $500 Misc Drainage 1 LS $500 $500 Possible R.O.W. 1 LS $5,000 $5,000 Misc Landscaping 1 LS $500 $500 $14,500 Contingency (15%) $2,175 $16,675 Total Cost $17,000 Glade Road -Duke Tract Ccil Riverwalk (South Side) Length = 275' Item Quantity Unit Price Total 5' Sidewalk 1,375 SF $4 $5,500 Tree Trimming 1 LS $500 $500 Misc Drainage 1 LS $3,500 $3,500 Misc Landscaping 1 LS $2,500 $2,500 Misc Utility Adjustments 1 LS $500 $500 $12,500 Contingency (15%) $1,875 $14,375 Total Cost $15,000 Collewille Te-'race -Pleasant Run to South Dr. (North Side) Length = 750' Item Quantity Unit Price Total 4' Sidewalk 3,000 SF $4 $12,000 Mailbox Relocation 4 EA $250 $1,000 Misc Drainage 1 LS $500 $500 Misc Landscaping 1 LS $1,500 $1,500 Misc Utility Adjustments 1 LS $500 $500 $15,500 Contingency (15%) $2,325 $17,825 Total Cost $18,000 Beverly -Leta to Bransford (South Side„1 Length = 950' Item Quantity Unit Price Total 4' Sidewalk 3,800 SF $4 $15,200 Drive Approaches 6 EA $2,000 $12,000 Misc Drainage 1 LS $1,500 $1,500 Misc Landscaping 1 LS $1,500 $1,500 Misc Utility Adjustments 1 LS $500 $500 $30,700 Contingency (15%) $4,605 $35,305 Total Cost $36,000 Shelton -Extend to Hunter Lane (North Side) Length = 680' Item Quantity Unit Price Total 4' Sidewalk 2,720 SF $4 $10,880 Misc Drainage 1 LS $3,500 $3,500 Misc Landscaping 1 LS $1,500 $1,500 Misc Utility Adjustments 1 LS $500 $500 $16,380 Contingency (15%) $2,457 $18,837 Total Cost $19,000 Shelton -Hunter Lane to Theresa Ln (North Sidel Length = 400' Item Quantity Unit Price Total 4' Sidewalk 1,600 SF $4 $6,400 Misc Drainage 1 LS $1,500 $1,500 Misc Landscaping 1 LS $1,500 $1,500 Misc Utility Adjustments 1 LS $500 $500 $9,900 Contingency (15%) $1,485 $11,385 Total Cost $12,000