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PUBLIC NOTICE
COLLEYVILLE PUBLIC LIBRARY BOARD
AGENDA
FEBRUARY 9, 2009
7:00 P.M.
COLLEYVILLE PUBLIC LIBRARY
110 MAIN STREET
I. Call to Order
II. Approval of the January 12, 2009 Minutes
III. Librarian's Report
A. Monthly Statistics
B. Donations
C. Library Programs
1. Winter/Spring Programs
2. Summer Reading Program
IV. Digital Bookmobile Event Report
V. North Texas Regional Library System Assembly Meeting Report
VI. North Texas Conference for Library Supporters Report
VII. Review and Discussion of the Colleyville Public Library Circulation Policy
VIII. Colleyville Public Library Spatial Reorganization Project Plan Update
IX. Friends of the Colleyville Public Library Report
X. Colleyville Public Library Foundation Report
XI. Next Meeting Date
XII. Citizen Comments"
XIII. Adjournment
"(This time is allocated for citizens to informally address the Board on matters on the agenda that
require no formal action. Each presentation will be limited to a maximum of five (5) minutes.
Board members may not respond to citizens who speak regarding matters not on the agenda.)
I certify that this notice was posted on the bulletin boards at City Hall on Thursday, February 5,
2009, at 5:00 p.m.
Mary E. Rodne
Library Director
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
January 12, 2009
I. CALL TO ORDER -Chair Jerome Davis called the meeting of the Colleyville
Public Library Board to order at 7:01 p.m.
ROLL CALL -Members present: Pat Jones, Karen Birkes, Steve Isbell,
Jerome Davis, Mary Alice Rippe and Nancy Bowen
Members Absent: Richard Roxburgh
Alternates Absent: Kathleen Hennessey and Thad Bolline
Ex-Officio Members Present: Kay Newton
Ex-Officio Members Absent: Steve Banta, Dr. Larry Darlage, Mayor David
Kelly, Jorge Rodriguez, Cecilia Monacelli and Ret Stansberger
Staff present: Mary Rodne
II. APPROVAL OF NOVEMBER 10, 2008 MINUTES - A motion was made by
Karen Birkes and seconded by Nancy Bowen to approve the November 10,
2008 Minutes as presented. Motion approved unanimously.
III. LIBRARIAN'S REPORT
a. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library Usage
Statistics, for review and discussion. In November and December, patrons
had checked out a total of 29,919 items, 226 Colleyville residents
registered for library cards, library patron visits totaled 13,608, attendance
for programs totaled 1,472 and volunteer hours totaled 213.50 hours.
Rodne noted that the total circulation of library materials this year was 5%
higher than the total circulation of library materials last year at this time.
b. Donations
Director Rodne reported that the Library had received a total of $140 in
donations in November and December. The donations included: $40 from
Barbara Eakman for books on grief in memory of James Aaron Schmulen
and $100 from the Robert Haas Family. Rodne noted that the donation
from the Robert Haas Family would be used to purchase adult non-fiction
books.
c. Programs
Director Rodne reported that the Library's second Holiday Open House
event held on December 13, 2008, had been very successful and well
received by the 363 who attended the event.
Director Rodne announced that registration for Youth Services
Winter/Spring 2009 Programs was starting on January 19, and that the
programs would be starting the week of January 26, 2009. Youth Services
Winter/Spring 2009 Program brochures were distributed, and it was noted
that program registration was going very well.
Rodne added that the Library had held a very successful Movie Marathon
on January 2, 2009, from 10:30 a.m. - 4:00 p.m., and that around 99 had
attended throughout the day.
Rodne also presented an update on the Library's 2009 Summer Reading
Program, Libraries: Deep in the Heart of Texas!
IV. DISCUSSION OF THE COLLEYVILLE PUBLIC LIBRARY BOARD 2009
MEETING DATE SCHEDULE
Director Rodne distributed the revised 2009 Library Board meeting schedule
for review. The Board confirmed the schedule as presented.
V. DIGITAL BOOKMOBILE EVENT
Director Mary Rodne announced that the Colleyville Public Library was going
to host the Overdrive, Inc. Digital Bookmobile, a 74-foot, high-tech tractor-
trailer, on January 20, 2009 from 11:00 a.m. to 6:00 p.m. in the Market Street
parking lot. Rodne noted that the Digital Bookmobile is owned and operated
by Overdrive, Inc., the Library's Digital Library service provider, and that the
high-tech vehicle was on a national tour. Additionally, Rodne reported that
Colleyville was one of many stops and the last in Texas. Rodne added that
the Digital Bookmobile is a community outreach vehicle for public libraries to
promote downloadable eBooks, audio books, music, and video services.
Rodne concluded that Radio Disney would be at the event from 4:00 p.m. to
6:00 p.m., and invited everyone to tour and experience the interactive high-
tech bookmobile.
VI. NORTH TEXAS REGIONAL LIBRARY SYSTEM ASSEMBLY MEETING
Director Rodne reported that the Colleyville Public Library was going to host a
North Texas Regional Library System Assembly Meeting on January 22,
2009, from 10:00 a.m. - 12:00 p.m., and that in the afternoon a North Texas
Regional Library System workshop entitled, Managing Across Generations,
was going to be held at the Library. Rodne noted that she would be attending
the meeting as well as Nancy Bowen, Colleyville's System Assembly
Representative.
VII. NORTH TEXAS CONFERENCE FOR LIBRARY SUPPORTERS
Director Mary Rodne presented an update on the first Annual North Texas
Conference for Library Supporters, scheduled to be held on Saturday,
January 31, 2009, at the Lockheed Martin Recreation Area (LMRA) in
southwest Fort Worth. Rodne noted that the Conference was designed for
members of Library Boards; Friends of the Library and Library Foundations;
Library Volunteers and Other Supporters; PTA Members who Support School
Libraries; and Library Staff who work with any of these organizations. Rodne
added that a Keynote Address: Your Library Forms the Character of Your
Community, would be presented by Patrick Heath 2009 - 2010 Texas Library
Association President and Mayor of Boerne 1987 - 2007. Rodne also noted
that the Colleyville Public Library Foundation would be presenting information
about Colleyville's Race to Read at one of the idea sharing sessions. Rodne
concluded that the conference would be very educational and encouraged
everyone to attend.
VIII. COLLEYVILLE PUBLIC LIBRARY SPATIAL REORGANIZATION PROJECT
PLAN UPDATE
Director Mary Rodne presented an update on the Library's Spatial
Reorganization Project Plan and reported that Sam McBane Mulford,
Principal Strategist, of Ideation • Collaborative had submitted a revised
Spatial Reorganization Plan draft the end of December. Rodne noted that
she was reviewing the revised plan and working on additional items that
needed to be included in the final plan.
IX. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
President Kay Newton reported that the Friends of the Library had held a
Board Meeting on January 8, 2009, and that the Friends finalized plans for
the 2009 Fourth Thursday Author Series, which will feature local authors.
Newton announced that on January 22, 2009, Dave Leiber, Star-Telegram
Columnist, would be featuring his current book, Dave Lieber's Watchdog
Nation and that on February 26, 2009, John M. Tippets would be featuring his
book, Hearts of Courage. Newton added that on March 26, 2009, Kathleen
Rogers would be talking about her book entitled, Together, We live On.
Newton concluded that additional authors would be included in the series in
April and May and that the programs would be held in the Library at 7:00 p.m.
X. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
Pat Jones reported for President Cecilia Monacelli that the Foundation Board
had not met in December and that details of the 2008 Library Foundation
annual fundraisers would be discussed at the next Foundation meeting
scheduled the end of January.
XI. NEXT MEETING DATE
Chair Jerome Davis noted that the next Library Board meeting was scheduled
on February 9, 2009.
XII. SUGGESTED ITEMS FOR FUTURE MEETINGS
None
XIII. CITIZEN COMMENTS
None
XIV. ADJOURN: A motion was made by Nancy Bowen and seconded by Pat
Jones to adjourn the meeting. Motion approved. The meeting of the
Colleyville Public Library Board was adjourned at 7:36 p.m.
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MEMORANDUM
To: Library Board
From: Mary E. Rodne, Library Director
Date: February 09, 2009
Subject: Colleyville Public Library Revised Circulation Policy
Attached is the Library Circulation Policy with several suggested revisions noted
in red. Staff has reviewed the policy and recommended the revisions in order to
reflect new Library service options such as a-mail notifications and to facilitate
patron usage of the Library's self-check and online features such as renewals.
Please review and note any additional suggested changes, so we can discuss at
the meeting.
C,lty or
~~, ----- ~ COLLEYVILLE
~~.x~~ PUBLIC LIBRARY
CIRCULATION POLICY
GENERAL STATEMENT
It is a goal of the Colleyville Public Library to provide access to print and non-print
material to satisfy the diverse informational, educational and recreational interests
of the residents of the City of Colleyville. To insure the greatest degree of access to
the greatest number of the library's registered borrowers (and others who may use
the library's collection and resources as a condition of the library's participation in
cooperative regional and state library networks), while providing the greatest degree
of control over the library's resources, these rules and policies for the use of the
library's collections and resources are established.
^ STATEMENT OF PURPOSE
The purpose of this policy is to provide consistent guidance for the Colleyville Public
Library staff in circulation of Library materials.
^ BORROWING PRIVILEGES
^ ELIGIBILITY TO BORROW
Individuals presenting valid Colleyville Public Library cards are eligible
to borrow materials from the Colleyville Public Library when the
following conditions are met:
No materials which are more than one circulation period
overdue on their card.
No outstanding fines in excess of the set threshold (Appendix
A).
The library staff may not waive these regulations without the specific
permission of the Library Director or his/her designee; however, the
patron may request and receive a 24-hour hold on the item(s) he or
she wishes to check out to allow the patron to correct the situation,
which has resulted in loss of eligibility to borrow. Waiver of these
regulations will be granted only if proof of mitigating circumstances
Revised Circulation Policy Page 1 of 6
I February 2005/February 2009
and proof of attempts to correct the situation are presented to the
Library Director orhis/her designee.
^ LOAN PERIODS
The library's basic loan period is 21 days. Materials excepted from the basic loan
period may have loan periods of 7, or 14 days (Appendix A). Upon a patron's
request, extended loan periods for vacations may be made at the discretion of a
circulation staff member. Materials secured for a patron on Interlibrary Loan are
governed by the circulation policies of the lending library and must be returned to
the home library on time.
^ LIMITS ON BORROWING
The library reserves the right to limit the number of items in any one subject area of
any one medium that may be checked out to an individual patron, on the basis of
perceived demand for materials on that particular subject or in that particular
medium (Appendix A). Access to adult feature films may be restricted for juvenile
patrons (under the age of 17) at the request of a parent or legal guardian.
^ RENEWALS
Most materials may be renewed, in person, by calling the Circulation Department or
online by using the patron's library card number and Personal Identification Number
(PIN). Library materials not reserved by another patron may be renewed for
additional loan periods (Appendix). Materials that are on reserve for another
patron may not be renewed. Overdue materials can be renewed if the total
amount owed does not exceed the Library's set threshold. (Appendix A) Any
fines incurred prior to the renewal will be added to the patron's account.
Interlibrary Loan materials that are overdue cannot be renewed.
^ DRIVE - UP WINDOW SERVICE
The library has adrive-up window through which materials may be picked up during
library operational hours. For this service, patrons need to call ahead and request
staff to retrieve materials for window pick-up.
^ MATERIAL RETURNS
The library has walk-up material returns inside the library and drive-up material
returns outside the library. Patrons will be credited with the return of the item on the
day it is put in the return. Items returned on a day the library is closed will be
checked in the next day that the library is open.
Deleted: an
Deleted: B
Deleted: Overdue materials will not be
renewed without payment of any overdue fines.
Revised Circulation Policy Page 2 of 6
I February 2005/Februarv 2009
^ OVERDOES
Materials returned after their due date will be assessed an overdue fine (Appendix
A) for each day the library was open between the due date and date of return. A fine
will not exceed the replacement cost of an overdue item. Overdue notices will be
mailed ore-mailedon the following schedule: Deleted: Sent out
1St notice: after materials are 7 days overdue.
2"d notice: after materials are 14 days overdue.
3~d notice: after materials are 21 days overdue.
If the materials are not returned one week after the 3rd notice is mailed, the patron
will receive a letter revoking their borrowing privileges when the cost of the
materials is $25.00 or less. If the materials have an accumulative value of more
than $25.00, the patron's account will be sent to a collection service.
^ DELINQUENT PATRONS
All borrowing privileges will be suspended if a patron accumulates fines in excess of
the Library's threshold (Appendix A), or has unreturned materials for a period
exceeding 21 days. Borrowing privileges shall be reinstated upon return of the
materials and payment of the accumulated fees, or the payment of the replacement
cost of the material and the accumulated fees.
^ LOST AND DAMAGED MATERIAL
Borrowers are liable for the replacement cost of any library material lost, damaged
or not returned. The charge for replacement shall be the cost of the material as
noted in the item record of the Colleyville Public Library Online Catalog. A
processing charge (Appendix B) will be added to all items. Borrowers who replace
lost or damaged material with an exact copy will be charged a re-cataloging fee
(Appendix B). Library staff will determine if the replaced material is an acceptable
match. When material is returned with parts missing, the patron is responsible for
the cost of the part (Appendix B). If the part is unavailable, the patron is liable for
the replacement cost of the original material, plus a processing fee. Failure to pay
for damaged materials in accordance with this policy may be a basis for revoking
borrowing privileges.
Revised Circulation Policy Page 3 of 6
I February 2005/February 2009
^ LOST AND PAID
If a patron recovers library material that has been lost and paid for within one (1)
month, the library will refund the cost of the material minus the processing fee. The
returned material and the dated receipt of payment must be presented at the time of
refund.
^ REVISIONS
The staff and Library Board of the Colleyville Public Library will review the
Circulation Policy periodically, and reserve the right to recommend changes at any
time.
Revised Circulation Policy Page 4 of 6
I February 2005/Februarv 2009
APPENDIX A
c.~t.t.fvwl.t.F
COLLEYVILLE PUBLIC LIBRARY
IRl1Y IC I.Iltl: \KY
Deleted: <sp>
MATERIALS LOAN PERIOD LIMITS* FEES/FINES** RENEWAL
""'"
LIMITS
Fiction Books 21 days No Limit $0.25 per day 2 5
Nora-Fiction Books 21 days No Limit $0.25 per day 2 5
ees Sellers 7 or 14 days No Limit $0.25 per day 2 5
Ma azines 7 days No Limit $0.25 per day 2 5
Pa phlets 7 days No Limit $0.25 per day 2 5
Fe ure Length 7 days 10 $1.00 per day 2 5
DVDs (60 min+)
Ed rational /DVDs 7 days 10 $0.25 per day 2 5
Chil ren's DVDs 7 days 10 $0.25 per day 2 5
(under 60 min.)
Co pact Discs 7 days 10 $0.25 per day 2 5
J Ki s 21 days No Limit $0.25 per day 2 5
Bo ks on Compact 21 days No Limit $0.25 per day 2 5
Disc
J Holiday books 7 days varies by holiday $0.25 per day 0 during holiday
MP3 Players 21 days 1 $1.00 per day 1
No limit until a maximum of 40 items is reached. A total of 40 items per card.
Overdue fines threshold is $5.00.
"** Renewals are allowed when materials are not on reserve for another patron.
Revised Circulation Policy Page 5 of 6
February 2005/February 2009
APPENDIX B
cot.l_rtvn.t.r
COLLEYVILLE PUBLIC LIBRARY
-.
ruiu.ir i niitnav
ITEM COST PROCESSING FEE
Library Card $2.00 $0.00
Book Cost of item $5.00
Paperback Book Cost of item $5.00
Board Book Cost of item $2.00
Magazine Cost of item $2.00
Compact Disc Cost of item $5.00
Lost Compact Disc Outer Insert $0.00 $5.00
Book on CD Cost of item $5.00
LosUdamaged single book on CD disc Cost of single CD $1.00
DVD Cost of item $5.00
Lost DVD Outer Insert $0.00 $5.00
Audio-visual material containers Cost of item $5.00
Kit Bags Cost of item $2.00
Bar Codes/RFID tags $1.00 $0.00
MP3 Player Cost of item $5.00
'If a replacement is purchased by the patron. the Drocessino cost is $10.00 (Delete)
Revised Circulation Policy Page 6 of 6
February 2005/February 2009