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HomeMy WebLinkAboutPlanning and Zoning Commission-Minutes-6/26/2006City Hall ,~., City of Colleyville 100 Main Street ;.„r~4;,~"q -. Colleyville, Texas 76034 `~--~~." Minutes -Final 817.503.1000 www.colleyville.com Capital Improvements Advisory Committee Monday, June 26, 2006 7:00 PM City Council Chambers 1. CALL TO ORDER Committee Member Byerly called the meeting to order at 7:00 P.M. 2. ROLL CALL Present: Committee Members Robert McCormick, Dave Dudziak, Mary Taylor, John Blassingame, Denis Duffy, Jeff Byerly and Larry Cole Absent: Commissioner Thomas Bartkowski and Andrew Wayne 3. APPROVAL OF MINUTES Committee Member Dudziak moved to approve the June 12, 2006 meeting minutes as written. Committee Member Taylor seconded. The motion carried by the following vote: Aye: 7 - McCormick, Dudziak, Taylor, Blassingame, Duffy, Cole, Byerly Absent: 2 -Bartkowski, Wayne 4. TABLED AGENDA ITEMS 4a. Approval of the Roadway, Water and Wastewater Land Use Assumptions, Capital Improvement Plans and Impact Fees, Case G-06-014 Committee Member Duffy made motion to remove case G-06-014 from the table. Committee Member Dudziak seconded. The motion carried by the following vote: Aye: 7 -McCormick, Dudziak, Taylor, Blassingame, Duffy, Cole, Byerly Absent: 2 -Bartkowski, Wayne Barry LeBaron presented the request and briefed the Committee members. City of Colleyville Page 1 Printed on 1/28/2009 Capital Improvements Advisory Minutes -Final Committee June 26, 2006 Committee Member Cole questioned staff if any new roads have been built with cash and then reimbursed from impact fees? Eddie Peacock, financial consultant for this project, replied the reason there is not a credit on the roadway impact fees, was that for the projects that were constructed that were impact fee eligible, there was no financing from debt for those projects. Committee Member Cole questioned Mr. Peacock if all of the money came from roadway impact fee revenues? Mr. Peacock replied correct. Committee Member Cole stated for 15 years impact fees have been collected and not one debt bond issue has been floated to build any minor or major collectors in this town. The costs of building the roads are going up and if all of the money to build those roads comes from impact fees, at some point the city will have to get serious about doing a bond issue to help build some roads. Mr. Peacock explained that there was some debt that was issued in the Tax Incrementing Finance (TIF) bonds and there were some intersection improvements that were paid from that within that zone. There were some impact fee projects that were eligible and funded from debt, but a special kind of debt within the TIF zone. Committee Member Duffy questioned staff regarding which TIF is being discussed? Barry LeBaron replied Colleyville only has the one that primarily goes along SH26 and Mr. Peacock explained the intersection improvement at John McCain and SH26. Barry LeBaron replied it might have been a part of the Hall Johnson improvement. Mr. Peacock stated not having the list of projects with him, but that could be the right ones. Barry LeBaron explained the tables in the briefing to the Committee members. Committee Member Byerly questioned staff regarding what is the maximum percent? Barry LeBaron replied about 84% of the max. Committee Member Cole questioned if the roadway impact fee the last time, was collected at 100%? Barry LeBaron replied yes, actually it was at about 93%, but with a slight credit, it ended up being at 100%. Committee Member Dudziak questioned if the impact fee adjustments that the council made was for all impact fees or just roadway? Barry LeBaron replied just roadway on the retail. Committee Member Byerly questioned staff regarding what is the average house worth now in Colleyville compared to five years ago? Barry LeBaron replied about $455,000 on permit valuations which represents about 80% of the cost of a new home. He stated five years City of Colleyville Page 2 Printed on 1/28/2009 Capital Improvements Advisory iNinutes -Final Committee June 26, 2006 ago, about $370,000. Committee Member Cole stated the sewer was at 100% with the $140 figure. He questioned staff if the associates have come up with a projected debt or is that an existing debt on the assumptions for water debt issue? Mr. Nathan, with Kimley-Horn, replied the primary reason for the increase on the roadway side, was due to the state law increase, both dollars spent by the city and also travel on state highway facilities through the city. Previously, there was a calculation to take out that portion of travel, which is now eliminated. This being the primary reason for the increase on the roadway side. For all of the fees, as Colleyville is getting closer to build out, there is less demand in the ten year window for which those costs to be spread among less people. Committee Member Cole questioned Mr. Nathan if the water and sewer figures for debt are actual or projected? Mr. Nathan replied projected. Committee Member Cole stated Colleyville has the highest park fees of any city around, $1800 dollars per house which adds to the total that builders have to pay. Committee Member Duffy questioned staff regarding ,when we charge a $140 for hook up for sewer and we say recover, are we getting what it costs us to hook a person up, or are we getting just a percentage of it. Committee Member Byerly replied that is what is being set today, if we set the figure at 100%, then we would get the cost of the increase of demand on the system. Committee Member Duffy questioned if we set a figure plus an escalation as time moves on, an automatic escalation, will we be protecting ourselves? Barry LeBaron replied those are tap fees, cost of services for going out there and setting up the service, which is different from the impact fees. Impact fees are collected on top of the tap fee. Committee Member Cole replied the impact fee on sewer is so low because the city of Colleyville and cities to the south, got a lot of federal government money to put the main intereceptors on Big Bear Creek and Little Bear Creek. Therefore, Colleyville was way ahead of the curve before that, not having to make a major infrastructure, unlike water which continues to have to make investments Barry LeBaron stated having heard the comments, this being a very complex issue, we need to stay in line with the neighboring towns, they are having the same decision you are making tonight. The city could come back and change these percentages at a later date according to what the neighboring towns are doing. Colleyville is getting this study done before other towns. City of Colleyville Page 3 Printed on 1/28/2009 Capital Improvements Advisory Minutes -Final Committee June 26, 2006 Committee Member Taylor stated if we understand this is a ten year projection, this final rate, the 100%, and we know that other cities have not adopted. She stated wanting to see the Committee adopt a rate that is in line with what is going on with other cities, but know that we could come back next year and make changes after other cities have made their decision. Committee Member Blassingame suggested adopting a rate with a 5% annual increase in the clause of the ordinance? Barry LeBaron stated not knowing if an automatic escalation could be placed in the ordinance, he stated having to check with the financial advisor. He suggested to set the rate and then periodically come back and make adjustments as needed, to see if the figures are in line. Committee Member Duffy concurred with Committee Member Blassingame, we should take the lead in this and if we believe inflation this year is going to be 4.3 or 4.4%, we could take a reasonable starting position figure and add 5%. He stated being able to review the escalation clause, and if what we set is too much, then we can reduce it and if not enough, we can increase it. Committee Member Duffy concurred with Committee Member Cole as well and stated not wanting to over price ourselves out of the housing market. We could write this in the ordinance and recommend to city council and between now and the date for city council, we can find out if that is a proper type motion to make. He stated not agreeing with coming back and reviewing again next year. Committee Member Byerly questioned Mr. Nathan regarding what kind of inflation cost is figured in, if the costs of construction are going up or are these figures based on actual construction costs? Mr. Nathan replied everything is figured with today's dollars as far as construction costs. Committee Member Byerly questioned staff regarding as all of the impact fees are collected, does this include any interest the city collects on these funds or does that go into the general fund? Barry LeBaron replied these funds have to maintain their own intergrity and as we collect the funds, we maximize the returns on those by generating interest on those by investing. Committee Member Duffy stated every kind of contract signed today has some kind of escalation cost figured in. Committee Member Blassingame stated this whole process is arbitrary, and stated being comfortable by taking the 25% level, across the board and put a 5% annual increase in January every year. City of Colleyville Page 4 Printed on 1/28/2009 Capital Improvements Advisory Minutes -Final Committee June 26, 2006 Committee Member Duffy concurred. Committee Member Cole stated being able to support that motion if made. Committee Member Dudziak stated not being able to support any kind of automatic increase given no review process. He stated that is what this Committee is here for. He stated it would not be fair to the citizens or the builders. We need some recommendations, not an automatic increase. Committee Member Byerly stated wanting to get some ideas, the area builders are looking at the whole dollar amount, regardless of whether is be water, sewer or roadway. Committee Member Cole concurred with Committee Member Dudziak stating an incremental increase may not be the way to go, however, inflation does seem to be at around the 4% and suggested making a side motion for the Committee to review the rates each year. Committee Member Dufffy concurred and stated next year, the figures will not be any different than what we have presented tonight. Commissioner Blassingame moved to approve case G-06-014 with a 25% increase across the board over all impact fees with an automatice 5% annual inflation increase clause to be added to the ordinance. Commissioner Duffy seconded. The motion carried by the following vote: Aye: 6 -McCormick, Taylor, Blassingame, Duffy, Cole, Byerly Nay: 1 -Dudziak Absent: 2 - Bartkowski, Wayne 5. REPORTS AND COMMENTS 6. ADJOURNMENT The commission adjourned the meeting at 7:55 PM by acclamation. Amy Shelley, Planning and Zoning Assistant The meeting minutes were approved on January 26, 2009. City of Colleyville Page 5 Printed on 1/28/2009